Office Assistant Cover Letter Example

Show recruiters what you’re made of with an optimized Office Assistant cover letter. Take advantage of our professional example template and how-to guide to learn how to do it yourself now.

RC Team

Resume and Cover Letter Experts

CV template Professional

As an Office Assistant, are you worried that your organizational skills and expertise don’t tell employers the whole story?

By submitting a cover letter you can help take care of that problem!

Cover letters can be beneficial to your application and as an Office Assistant, you can use them to your advantage . In this guide, we’ll go over how you can draft your letter by mentioning:

  • How to write your Office Assistant cover letter introduction
  • Ways to tailor your letter to each company’s needs
  • What to list and what not to list if you are changing fields
  • Skills and certifications that you should add to both your letter and resume

Apart from adding Office Assistant skills and qualifications to your cover letter, it’s also key to include them on your resume. You can use our AI-powered resume builder to help create your application in a few easy steps . 

To help you get started, we’ve come up with a sample Office Assistant cover letter. 

You can use the following example and our writing guide to come up with the perfect structure for your letter. 

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’d like to apply for the Office Assistant role at [Company] as advertised on I am an organized and diligent Business Administration graduate with over 2 years of office administration experience. As you’ll see, I am just the candidate you are looking for.

While working with [Current Company] I’ve been managing the handling of mail within the business in an office with over 200 employees, have gained an expert understanding of Microsoft office tools, and have succeeded in reducing office wastage by 13%. I have built a firm reputation as a reliable and organized member of the organization and as someone that can work flexibly with all teams within the business.

I was also able to exceed expectations set for me on a number of occasions. One example of this was when I successfully assisted with payroll during tax season and completed my duties over 2 days faster than expected.

It would be fantastic if we could meet one day in the near future to discuss more about the opportunity on offer with [Company]. I can be contacted at any time via [Email address] or between 4 pm – 7.30 pm on my personal mobile number [Phone number].

Thank you again for considering my application. I look forward to hearing from you.

Sincerely, Name

Address Phone number Email address

Start Your Office Assistant Cover Letter With a Strong Intro

A cover letter can help grab an employer’s attention, and the introduction will set the tone early. There are a few ways you can show that you are qualified.

If you’re experienced, you should mention how long you’ve been working as an Office Assistant or in similar office jobs. 

If you are an entry-level candidate it’s probably best to bring up how enthusiastic you are to work for the company and your most relevant skills. 

Specifically, you should reference the following topics

  • Highlight relevant skills : Immediately establish your credentials as an Office Assistant by including your organizational and time management skills.
  • Show enthusiasm : Convey your passion for administrative work and supporting office functions.
  • Address the company’s specific needs : Research the company and tailor your introduction accordingly.
  • Mention your years of relevant experience : If you have prior experience as an Office Assistant or in a related role, talk about it briefly.

Here is an example of how it can look:

As an experienced Office Assistant with 5 years of successfully supporting office functions, I bring a proven track record of exceptional document management and multitasking skills to XYZ Company. My passion for administrative work and dedication to ensuring seamless office operations align perfectly with your company’s needs.

How to Address the Employer’s Needs in Your Cover Letter

Crafting a cover letter is more than just showcasing your skills and experiences. It can be used to show your understanding of the employer’s specific needs and how you’re ideally positioned to meet them. 

  • Do your research : First, review the company’s mission, values, and challenges. Demonstrating a grasp of their objectives can set you apart.
  • Specify your relevant skills : Go beyond general skills. Highlight specifics like proficiency in office management software or a knack for improving office efficiency.
  • Show that you can adapt : If transitioning from another field, pinpoint how your previous roles make you adaptable and apt for office tasks.
  • Address any concerns : Address any gaps or missing certifications in your resume upfront. Mention any ongoing relevant training or certifications.

If you can touch on these points you should be able to grab the attention of many employers.

Changing Careers: What to Include and Avoid

Are you completely new to the Office Assistant position or the office environment? You not be sure about what to add to your letter and what to avoid noting. 

If that’s the case take a look below at what you should add to your letter and what you should probably leave out.

What to Mention

Here are different topics you can touch on if you’re changing careers . 

  • Your willingness to learn : Emphasize your eagerness to acquire new skills and adapt to the office environment. Mention any relevant courses or workshops you’ve taken in preparation for the transition.
  • Relevant achievements : Even if they’re from a different field, achievements that showcase your dedication, efficiency, or other relevant traits can be mentioned.
  • Reason for the change : It’s a good idea to provide a brief reason for your career change, especially if it paints you in a positive light. For instance, “Seeking a role where my organizational skills can be more effectively utilized”.
  • Any transferable skills : Adding skills from your previous job that can be applied to an Office Assistant role is also a smart choice. For instance, if you worked in retail, your customer service skills can be valuable in handling clients or stakeholders.

What Not to Mention

There are things you should leave out of your cover letter altogether as they are either not important or could even make you look unprofessional.

  • Negative reasons for changing careers : Avoid discussing conflicts, disagreements, or other negative reasons for leaving your previous job.
  • If you lack experience : Instead of highlighting what you haven’t done, focus on what you bring to the table, such as having relevant skills and certifications . 
  • Salary or benefits : The cover letter isn’t the place to discuss salary expectations, benefits, or job perks unless the employer explicitly asks for it in the job posting.
  • Generic sentences : Avoid generic sentences and details like “I’m a fast learner” without providing specific examples or evidence to back them up.

Certifications to List in Your Office Assistant Cover Letter

If you are an entry-level applicant , you should try to include some certifications in your letter. 

Certifications and training can not only be positive for you as an employee but also give your letter a major boost. 

Here are some certifications that would look great in your letter :

  • Microsoft Office Specialist : Validates proficiency in Microsoft Office tools.
  • Certified Administrative Professional (CAP) : Covers organizational management and technology.
  • Certified Professional Secretary (CPS) : Focuses on administrative functions and management.
  • QuickBooks Certification : Beneficial for handling financial records in smaller firms.
  • Project Management Professional (PMP) : Demonstrates project management and organizational skills.

Review the example below to understand how to easily include any of your titles or courses that you’ve completed.

As a Certified Administrative Professional (CAP) with proficiency in Microsoft Office, demonstrated by my Microsoft Office Specialist (MOS) certification, I am well-equipped to streamline office processes and enhance efficiency within your team.

Essential Office Assistant Skills for Your Cover Letter

Arguably what will impress an employer the most are your skills. If you can sell your skills and how you’ve used them in the past you’ll give yourself a very good shot. 

Here are some key skills that Office Assistants need to be successful: 

  • Document management
  • Meeting coordination
  • Inventory management
  • Data entry accuracy
  • Office software proficiency
  • Travel arrangements
  • Calendar management
  • Report preparation

By adding these skills and your accomplishments using them you’ll have a well-rounded letter . Study the example below to know how you should write in your essential skills.

In my previous role, I efficiently organized and archived over 750 documents. I coordinated an average of 9 meetings per week, ensuring well-prepared agendas and a 95% punctuality rate. Additionally, I took charge of report preparation, producing over 100 detailed monthly reports, which improved departmental decision-making efficiency by 20%.

This example shows how the candidate used document management, meeting coordination, and report preparation. Demonstrate your skills in the same way, and you’ll be getting called in for interviews quickly. 

Coming up with a job-winning application always seems like a major challenge at first. However, no matter your level of experience you can find a way to do it. 

By using tools like our cover letter builder and resume templates you can win over a hiring manager in no time.

Apart from the tools keep the following tips in mind :

  • Create a detailed introduction
  • Explain how you were successful thanks to your skills
  • Add relevant certifications 
  • Avoid unnecessary information 

If you follow the advice in this article there’s a great chance you’ll be back in the office in no time. 

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Office Assistant cover letter examples

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You’ve got an impressive array of administrative and transferable skills that make you the ideal candidate for an office assistant.

Now you’ve got to put your communication skills to the test and write an engaging and persuasive cover letter that will grab the recruiter’s attention.

Below, we’ve put together our expert advice to guide you through the writing process, complete with some office assistant cover letter examples.

CV templates 

Office Assistant cover letter example 1

Office Assistant cover letter 1

Office Assistant cover letter example 2

Office Assistant cover letter 2

Office Assistant cover letter example 3

Office Assistant cover letter 3

The example cover letters here should give you a good general idea on how your Office Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Office Assistant cover letter

Here’s how to write your own winning Office Assistant cover letter

How to write a cover letter

Write your cover letter in the body of an email/message

When writing your Office Assistant cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Write cover letter in body of email

Start with a friendly greeting

Cover letter address

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

  • Hi [insert recruiter name]
  • Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

  • Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
  • Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Now that you have warmed the recruiter up with a friendly greeting, firstly you need to let them know which role you are applying for.

Sometimes a recruitment consultant will be juggling 10 or 10 vacancies, so it’s important to specify which one you are applying to.

Give us much detail as possible (team/department, role title etc.) and paste in the reference number if you have one.

Here are some examples you can use.

  • I am interested in applying for the role of Office Assistant with your company.
  • I would like to apply for the role of Sales assistant (Ref: 40f57393)
  • I would like to express my interest in the customer service vacancy within your retail department
  • I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Cover letter tips

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

  • A friendly sign off – e.g. “Warm regards”
  • Your full name
  • Phone number (one you can answer quickly)
  • Email address
  • Profession title
  • Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

Email signatures

What to include in your Office Assistant cover letter

Your Office Assistant cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

  • Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
  • Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
  • The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
  • Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
  • Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Office Assistant cover letter templates

Copy and paste these Office Assistant cover letter templates to get a head start on your own.

Hello Debbie

I am writing to express my keen interest in the Junior Office Assistant vacancy at Green Giraffe, as advertised on Indeed. As an adaptable and detail-oriented individual with a strong work ethic, I am eager to contribute my skills and enthusiasm to drive your business operations.

Though I am at the beginning of my career, I have acquired foundational knowledge of office procedures, administrative tasks, and preparing meeting materials/agendas through a three-month internship at The Primary First Trust.

I have excellent communication skills, which allow me to professionally interact with colleagues and customers and has resulted in me in aiding the implementation of a filing system that lowered document retrieval time by 30%. Moreover, I played a role in achieving a 95% client response rate within 24 hours and assisted in the completion of five admin projects one day ahead of schedule on average.

Thank you for considering my application. I have attached my CV for your review and can be immediately available for an interview at your request.

Kind regards

Kirsty Brandich

Good day Helen

I am excited to apply for the Office Assistant role at HFC Ltd. With a 6-year successful track record of providing first-class administrative support and exceptional organisational capabilities, I am confident that I can contribute to the smooth functioning of your company.

Throughout my career as an Office Assistant at Imerys Minerals, I have used my skills to carry out clerical tasks, coordinate schedules and projects, and assure seamless office functions. I am proficient in responding to phone calls in a professional manner, managing emails, and maintaining accurate files. My strong attention to detail and ability to multitask have enabled me to thrive in fast-paced office environments, where I cut costs by 15% through strategic vendor negotiations and inventory control.

I pride myself in maintaining a spotless record in handling sensitive and confidential information to guarantee data security/compliance, while expanding my skillset through office-related training programmes, workshops, and seminars.

My CV further outlines my other achievements for your review. Please do not hesitate to reach out to me for an interview, as I am immediately available.

Sheila Weaver

Good afternoon, Eva

I hope you are well. I am writing to you in connection to the available Senior Office Assistant role at Southern Tyre Ltd, as advertised on ZipRecruiter.

During my 10-year career working for Aspect Flooring as an Office Assistant, I have applied my skills in handling complex clerical duties, collaborating with team members in overseeing various office operations, tracking expenses, and supervising junior staff. I always communicate with clients, colleagues, and different departments via email or by phone in a courteous and professional manner. I effectively coordinate schedules, conduct research, and prepare reports for senior executives.

My strategic planning and problem-solving abilities have allowed me to simultaneously manage projects, where I showcased a proven record of implementing workflows which increased overall office productivity by 25%, boosting information sharing among staff by 40% through developing a new internal communication system. In addition, I recommended strategies that led to a 15% reduction in meeting duration and improved time allocation for core tasks.

I appreciate you reviewing my application and can be available for an interview at your convenience.

Jennifer Sheppard

Writing a strong attention-grabbing cover letter is a vital step in landing a good Office Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Professional Office Assistant Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Office Assistant cover letter. Just replace personal information, company application data and achievements with your own.

Cover Letter Guide

Tips to write an office assistant cover letter that stands out.

Office Assistant cover letter

You probably know that cover letters complement resumes and that recruiters just love asking for them. But why are cover letters important?

Well, because they are your chance of telling a story.

And let’s face it – listing different skills and achievements on your resume is essential. But connecting the dots in your cover letter and explaining what’s helped you gain expertise will make you stand out.

Read our proven Office Assistant cover letter tips and examples below.

office assistant coverletter.png

Let’s begin by discussing the difference between a cover letter and a resume. The resume is the place where you should list all your hard skills, achievements, and talents.

The cover letter, on the other hand, is your chance to share more about yourself and show who you are.

But what’s the way to grab the reader’s attention? How can you make the hiring manager want to meet you and learn more about you?

Stand out with a strong introduction and an appropriate salutation

Addressing your cover letter to a specific person works in your favor for two reasons: it shows your attention to detail, and it proves that you’ve taken the time to research who the person might be.

However, sometimes this might be much more difficult than expected. On such occasions, we advise you to focus on salutations that go beyond the impersonal “To Whom It May Concern”.

Here’s a brief list of suitable phrases:

  • To the [team you're applying for] Department,
  • Dear Paul Black,
  • Dear Hiring Manager,
  • Dear Ms. Stone

The introduction of your cover letter is the first thing the hiring manager will read. Logically, having a strong introduction is your chance of getting their attention.

In order to do that, you need to get creative. Don’t just do what everyone else’s been doing for years, i.e. writing “I found this job opening on that website and decided to apply”.

Rather, show that you are genuinely excited about the position and the company. You could do that by mentioning your love for the industry or what you can bring to the table.

Combine your soft and hard skills for an unbeatable match!

The resume is the place to list all your hard skills. The Office Assistant cover letter, on the other hand, is the ideal place to emphasize your soft skills and link them to your achievements.

Think about times when your skills have helped you achieve certain goals that seemed too difficult. And don’t worry about admitting some of your weak sides – this is a great way to show recruiters your potential and ability to grow, both professionally and personally.

Looking at the specific job posting requirements could also give you insight on what skills should be included in your resume by all means. This will help you pass applicant tracking systems (ATS) that screen cover letters for keywords before passing them on to recruiters.

Show how passionate you are to join the company

Proving that you’re familiar with the company is a great way to win the recruiter’s heart. It shows that you’ve taken some time for research and that you’re attentive to detail.

What’s more, it will also help you find out the issues at hand. This way, you can link your own skills and qualifications to some potential challenges the company might have to deal with in the future.

Choose the right closing line

The last part of your cover letter should briefly sum up everything you’ve said so far. It should also express your gratitude for the hiring manager’s time and consideration.

The tone of the closing line depends on two things – your personal preference and the company culture. Don’t go for overly creative phrases if the company you’re applying for relies on strictly corporate language.

Traditional lines such as “Looking forward to your reply” are usually considered a safe bet. So when in doubt, stick to them.

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7 Office Assistant Resume Examples Built for 2024

Stephen Greet

Office Assistant

Best for senior and mid-level candidates.

There’s plenty of room in our elegant resume template to add your professional experience while impressing recruiters with a sleek design.

Resume Builder

Like this template? Customize this resume and make it your own with the help of our Al-powered suggestions, accent colors, and modern fonts.

Office Assistant Resume

  • Office Assistant Resumes by Experience
  • Office Assistant Resumes by Role

As an office assistant, you’re great at organizing and can communicate effectively with anybody. You’re the champion of calendars, schedules, and office supplies. Your job helps everything run efficiently, and the entire office flourishes when you do your job right.

But to land an office assistant job,  your AI cover letter and resume must show the hiring manager that you have what it takes to hold the office together . We’ve researched hundreds of successful resumes and compiled the  most effective resume tips  to help you land your next interview and, ultimately, your next job.

Take a look at these seven office assistant resume examples, and let us help you  build a stellar resume !

or download as PDF

Office assistant resume with 7 years of experience

Why this resume works

  • When including work experience outside your desired field, highlight strengths and characteristics that make you a good employee, such as teamwork, management abilities, and customer service skills—all of which you can dive into further in your office assistant cover letter .
  • Although you should always include the name of the company you’re applying to and the role you’re seeking, the rest is up to you. We recommend including your years of experience and skillsets, but you can also write a two-to-three sentence narrative of one of your greatest successes. 

Entry-Level Office Assistant Resume

Entry-level legal assistant resume example with 3 years of experience

  • An objective helps you convey your interest and qualifications, but you should only include one if you tailor it to each position to which you apply. A generic objective takes up space that could be used for work experience, so choose wisely.
  • Don’t fall into the trap of adding fluff that doesn’t mean much; instead, increase the number of bullet points for each position so you can showcase more of your skills.

Senior Office Assistant Resume

Senior office assistant resume example with 13 years of experience

  • We recommend using the reverse-chronological format to help employers see a timeline of your career.
  • Include metrics like how many customers you helped, how much your actions improved overall efficiency, and how many calendars you managed, to name a few examples.

Office Assistant Administrative Assistant Resume

Office assistant administrative assistant example with 4 years of experience

  • The deal’s simple: Show you know and have helped teams breeze through their daily administrative tasks. Even something as small as responding to emails will work. Just make sure you’re stating its importance like “Streamlined email communication with the senior management by categorizing and responding to 116+ daily emails, lowering response times by 34%.”

Medical Front Office Assistant Resume

Medical front office assistant resume example with 9 years of experience

  • Prove your worth by adding quantifiable bullet points of the amount of data you’ve organized with precision. Another great addition is to mention how you’ve reduced communication delays using software like TigerNext to improve patient care.

Medical Office Assistant Resume

Medical office assistant example with 8 years of experience

  • When choosing what skills to include, check the  job description  first. The employer will likely have a host of skills they require from their applicant, and you can pick from their list.
  • Of course, only include skills that you actually possess. Lying on your resume isn’t a good way to start a new job!
  • Avoid words that don’t mean much, like “helped” or “assisted.” Instead, include direct verbs that relate to your position as a medical office assistant, such as “coordinated,” “communicated,” and “implemented.”

Front Office Assistant Resume

cover letter for resume office assistant

  • This is a great way to elevate your front office assistant resume since it shows your dedication to furthering your career and growing your skills.
  • It may seem a bit personal, but adding your interests gives employers a sense of your personality and skills in a way that work experience can’t quite accomplish.
  • For example, if you like reviewing classic films, hiring managers will conclude you have an analytical mindset and strong communication skills, which are both major green flags.
  • Choose your hobbies carefully, though—playing video games might be your favorite pastime, but will it inspire employers to hire you?
  • Sometimes it can help to read the company’s website to get a feel for what they value. That way, you can include hobbies you love that also resonate with the employer, boosting your chances of an interview.

Related resume guides

  • Office Administrator
  • Front Desk Receptionist
  • Executive Assistant
  • Administrative Assistant

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Office Assistant Resume Sample + How-to Guide for 2024

Background Image

You’re an office assistant. 

You perform clerical duties to keep the office running smoothly.

Well, once you get the job…

There are dozens of other applicants in the way.

But how can you persuade the recruiter to choose you, and not them?

Well, you need to show how much of a valuable asset you will be to the office.

This is done by creating a job-winning office assistant resume, which we will take you through in this guide. 

  • An example of a finished office assistant resume that works
  • How to write an office assistant resume that’ll fill up your interview diary
  • How to make a office assistant resume stand out [with top tips & tricks]

Before we get into the details, here’s an office assistant resume example, created with our very own resume builder :

office assistant resume sample

Looks neat, right?! Follow the steps below to create an office assistant resume that get results, just like the above example.

Considering applying for a different position? We can help you craft the perfect new resume - check out our related resume examples here:

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How to Format an Office Assistant Resume

Before you can reveal your office assistant skills, you need pick the correct format.

Doing so will allow your best qualities to be seen at glance.

The resume format that we recommend office assistants start with is called “ reverse-chronological” , and it’s for good reason. Essentially, it allows the office manager to immediately see how your skills and experience can help in the office. 

There are two other formats that you may want to try:

  • Functional Resume – If your office skills are stronger than your actual experience, then this resume format is recommended. It’s ideal for those who lack experience in an office setting or who have employment gaps.
  • Combination Resume – Combining both “Functional” and “Reverse-Chronological”, this format focuses both on your office skills AND work experience. In opposition to the functional resume, you may want to use a combination resume if you have previously worked in an office.

Once you’ve chosen a format that suits your specific situation, you need to then organize your resume layout .

Use an Office Assistant Resume Template

An office assistant’s job requires attention to detail on all types of documentation.

As such, you need a professional-looking resume that shows you can walk the walk. 

A cluttered resume with formatting errors just won’t cut it. 

That means avoiding Word, which can result in your resume falling apart with every simple change.

Want to skip formatting issues? Use an office assistant resume template. Any of the following resume templates can be tailored for a perfect office assistant resume.

What to Include in an Office Assistant Resume

The main sections in an office assistant resume are:

  • Work Experience
  • Contact Information

Want to go a step further? You can also add these optional sections:

  • Awards & Certification

Interests & Hobbies

That sounds great, but what do we write for each of these sections? 

Read on to learn how.

Want to know more about resume sections? View our guide on What to Put on a Resume .

How to Correctly Display your Contact Information

Like that important document you need to photocopy, your contact information resume section doesn’t need any creative flare.

However, the information must be kept brief and accurate.

You could create the best office assistant resume ever seen, but if you list the wrong phone number, then your chances of getting an interview are virtually zero. 

The contact information section must include:

  • Professional Title – In this case, “Office Assistant”
  • Phone Number – Check this carefully
  • Email Address – Use a professional email address ([email protected]), not a personal one ([email protected])
  • Location - City/Country
  • Optional - Relevant social media
  • Max Smith - Office Assistant. 101-358-6095. [email protected]
  • Max Smith - Office Hero. 101-3598-6095. [email protected]

How to Write an Office Assistant Resume Summary or Objective

Did you know that recruiters spend less than a minute glancing over each resume?  

This fact highlights the importance of immediately hooking the recruiter.

To do this, use a resume summary or objective .

These are short, powerful paragraphs that introduce the rest of your resume. 

But what is the difference between the two sections?

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

  • Experienced office assistant seeking to leverage advanced office skills for improved efficiency at Media XYZ. 5+ years of industry experience includes decreasing data entry mistakes by 23%, decreasing negative feedback by 11%, and giving insights into creating paperless office environments.

A resume objective is a 2-4 sentence snapshot of what you want to achieve professionally.

  • Motivated English Literature graduate seeking an office assistant role at Media XYZ. Experience includes temp administrative jobs, which involved data entry, answering phone calls, and filing paperwork. Received praise for consistent positive attitude and willingness to work.

Which resume format should an office assistant choose?

Generally, we recommend going with a summary if you have lots of experience as an office assistant. An objective is more weighted to showing your goals, so is better suited to those who have never worked as an office assistant (graduates, career changers, or those still studying).

job search masterclass

How to Make Your Office Assistant Work Experience Stand Out

The work experience section is where most jobs are won and lost.

You see, it reduces the risk of hiring the wrong person for the job.

After all, recruiters need to be confident that you can do the job.  

Luckily, you can build a job-winning office assistant work experience resume section with just a few tips and tricks.

  • Read the job description to discover what the company requires
  • Note down your most notable achievements
  • Use bullet points to list the achievements that align with the job description

Here’s the best way to structure your work experience section:

  • Position name
  • Company Name
  • Responsibilities & Achievements

Office Assistant

03/2018 - 04/2021

  • Helped action a paperless office environment, which reduced labor hours by an average of 14 hours per month
  • Monitored daily customer emails, which led to an increase in customer retention by 22% from March 2019 to September 2020
  • Input data for all sales orders – decreased errors by 12% compared to the previous office assistant

As you may notice, the above examples focus on the candidate’s achievements, rather than their daily tasks. 

For example, instead of saying:

“Sent emails”

“Monitored daily customer emails, which led to an increase in customer retention by 22% from March 2019 to September 2020”

Now, do you think that the first statement will impress the recruiter?

Of course not!

It shows that you responded to emails, but it doesn’t show the results of your work.

The second statement shows that your work directly improved office-efficiency , which is something the potential employers will LOVE.

What if You Don’t Have Work Experience?

Are you a graduate looking for your first office job?

Or maybe you have experience in an office, but never as an assistant?

Now, you can try to win the recruiter over by pleading your dreams and aspirations…

But that won’t work.

It's a better idea to display any overlapping experiences from your non-office-assistant jobs.

For graduates, you can draw upon any experience from your educational setting. Talk about how you had to meet deadlines, maintain your files, and make photocopies – amongst other things.

Are you a recent graduate? Make sure to check out our student resume guide!

Use Action Words to Make Your Office Assistant Resume POP!

You want your resume to outshine the competition, which means using power words to make your achievements stand out:

  • Facilitated
  • Coordinated

How to Correctly List your Education

Next, it’s time to talk about your education.

There’s nothing too complicated with this section, just simply enter your education history in this format:

  • Degree Type & Major
  • University Name
  • Years Studied
  • GPA, Honours, Courses, and anything else you might want to add

B.A. in Business Administration

Boston State University

Relevant Courses: Business Communications and Academic Skills, Introduction to Work and Organisations, Contemporary Management, Managing Organisations, Management and Strategy, Contemporary HRM

Still need answers? If so, allow us to answer some of the most frequently asked questions:

What if I haven’t completed education yet?

  • Regardless of whether you’re a marketing graduate or still studying, you should still mention every year of education to date

Should I include my high school education?

  • The general rule is to only include your highest education. So, include your high school education if you don’t have a relevant degree

What do I put first, my education or experience?

  • Experiences are the priority, so those go first. If you’re a recent graduate, you will likely need to start with education

Need more advice? Check out our guide on how to list education on a resume .

Top 10 Skills for an Office Assistant Resume

Is the recruiter looking for anything as they glance over your resume?

Well, yes… they want to see the correct office resume skills .

These skills show that you have what it takes to handle any task that comes your way.

You can fill your resume with the best office assistant resume skills by following these simple steps:

  • Look at the job description and other job offers online
  • Highlight all the skills they are looking for
  • List all highlighted skills and any more you can think of

Here are some of the most common office assistant skills:

Hard Skills for an Office Assistant Resume:

  • Microsoft Office
  • Answering phones
  • Office equipment

Soft Skills for an Office Assistant Resume:

  • Communication
  • Reliability
  • Team Player
  • Time Management 

Here’s a more comprehensive list of 100+ must-have skills this year.

What Else Can You Include?

Congrats – you have now covered every essential resume section .

But don’t clock out of the office just yet.

You need your resume to really impress!

Doing a good job at the above sections should be enough to get you shortlisted, but adding extra sections can be the major factor in whether you secure an interview or not.

Awards & Certifications

Have you ever earned an employee of the month award?

Have you completed any courses to improve your office skills?

If you have something to be proud of, make sure to mention it in your resume!

Here are some example:

  • Employee of the Year 2018 – Tiston Inc
  • Microsoft Office Certified Specialist
  • Learning How to Learn – Coursera Certificate
  • Excel Skills for Business – Coursera Certificate

Even though it may not be a requirement on the job description, being able to speak a second language is an impressive skill that could always come in handy. 

As such, feel free to add a language section if you have space.

Rank the languages by proficiency:

  • Intermediate

Next up, a section about what you like to do on the weekend…

You’re likely wondering about the purpose of this section.

Well, it isn’t a vital part of your resume, but it does allow the hiring manager to learn more about you as a person.

So be sure to include your hobbies, especially if you enjoy social activities. 

Here’s which hobbies & interests you may want to mention.

Include a Cover Letter with Your Resume

It’s a common mistake to think that your office assistant resume will work on its own.

Now, a well-written resume will get you onto the shortlist, but including a cover letter creates an unforgettable application that will attract interview after interview. 

You see, a cover letter allows you to start a conversation.

Unlike the pile of resumes on the recruiter’s desk, your application includes a personalized piece of content that shows you’re prepared to go the extra mile.

Here’s how to create an office assistant cover letter that converts:

cover letter structure for office assistant

You should complete the following sections:

Personal Contact Information

Your full name, profession, email, phone number, and location

Hiring Manager’s Contact Information

Full name, position, location, email

Opening Paragraph

It’s no secret that recruiters skim through resumes and cover letters. As such, you need a powerful opening paragraph. Use concise language to mention:

  • The position you’re applying for
  • Your experience summary and best achievement to date

With the recruiter now intrigued to know more, you can get deeper into the following specifics:

  • Why you chose this specific school
  • What you know about the school’s philosophy 
  • How your top skills are relevant to the teaching position
  • Which similar industries or positions have you worked in before

Closing Paragraph

Don’t just end the conversation abruptly, you should:

  • Conclude the points made in the body paragraph
  • Thank the hiring manager for the opportunity
  • Finish with a call to action. This is a great way to continue the conversation. A simple “At your earliest opportunity, I’d love to discuss more about how I can improve office efficiency…” will work.

Formal Salutations

Finish the letter with a professional closer. We would recommend something like “Kind regards” or “Sincerely.”

For more inspiration, read our step-by-step guide on how to write a cover letter .

Key Takeaways

Followed all of the advice above?

Then you may want to get prepared for your upcoming interview...

Let’s quickly summarize everything we’ve learnt today:

  • Format your office assistant resume in the best way. We recommend starting with the reverse-chronological format, and then using a professional content layout
  • Use a resume summary or objective to highlight your best qualities
  • Focus on your best achievements from your work experience, not your daily responsibilities
  • Make your application personal with a convincing cover letter 

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Resume Worded   |  Career Strategy

14 office administrative assistant cover letters.

Approved by real hiring managers, these Office Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Hiring Manager for Office Administrative Assistant Roles

Table of contents

  • Office Administrative Assistant
  • Senior Office Administrative Assistant
  • Executive Administrative Assistant
  • Office Coordinator
  • Administrative Coordinator
  • Senior Administrative Coordinator
  • Office Manager
  • Alternative introductions for your cover letter
  • Office Administrative Assistant resume examples

Office Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, personal connection to the role.

Establishing a personal connection to the role helps demonstrate genuine interest and shows that the applicant has a deeper understanding of the position's importance.

Efficiency and Problem-Solving

Highlighting a specific accomplishment that showcases the applicant's ability to improve processes not only demonstrates their skills, but also provides a tangible example of the value they can bring to the company.

Streamlining Onboarding

By mentioning an initiative that positively impacted the company, the applicant shows their proactive nature and ability to make a difference in their workplace.

Gracious and Forward-Looking

Ending the cover letter with a thank you and expressing excitement about the potential opportunity leaves a positive impression and shows the applicant's enthusiasm for the role.

Highlight Specific Accomplishments

It's fantastic that you didn't just say you were organized at your previous job, but you gave concrete examples of your organizational skills in action. Reducing paper usage by 30% and improving document retrieval times by 50% are excellent achievements that show you've made a tangible impact in your previous role. This is the kind of specificity that makes a cover letter shine!

Show Excitement About the Role

I love it when I see a candidate who's excited about the role and the company. By expressing your enthusiasm for contributing to an environment that fuels creativity and innovation, you're showing me that you're not just looking for any job. You're interested in this job, at this company, and that really stands out.

Displaying Ownership and Reliability

Being known as the "go-to" person in your previous role suggests that you were reliable and capable, qualities that are essential for an administrative assistant. Sharing this emphasizes your ability to handle responsibilities effectively and could make you more appealing to a potential employer.

Highlighting Impactful Achievements

Quantifying your achievements, like reducing costs by 30%, not only demonstrates your effectiveness but also provides concrete evidence of your abilities. It shows you're not just doing tasks but making a significant, measurable impact.

Aligning Personal Interests with Job Role

Expressing excitement about the values and ethos of the company and role indicates a strong alignment with the company culture. It shows you’re not just looking for any job, but this specific one, because it aligns with your interests and values.

Visualizing Your Future Contributions

Envisioning yourself in the role, using specific tools and activities, shows you’ve given serious thought to how you would contribute. It indicates proactive thinking and a readiness to start contributing from day one.

Showing Eagerness for Learning and Growth

Highlighting your excitement to learn and grow in an innovative environment shows a highly desirable trait - a growth mindset. Valuing learning and growth shows your potential as a long-term asset to the company.

Connect your passion with the company’s mission

It’s impressive when you show you know about Trello’s work style and that it excites you. This highlights your genuine interest in the role and company.

Demonstrate your efficiency contributions

Talking about how you made office processes better shows you’re proactive and can handle challenges well. This is exactly what a hiring manager looks for in an office administrative assistant.

Show your dedication to improving collaboration

Expressing confidence in bringing positive changes to Trello tells me you’re ready to commit and contribute significantly, which is a sought-after quality in team members.

Express excitement for continuous improvement

Wanting to learn and contribute ideas for growth shows you’re not just looking for a job, but a place to invest your skills and grow. This attitude is valuable in any team.

Close with a strong note of teamwork and impact

Ending your letter by looking forward to joining the team emphasizes that you’re ready to make a positive difference. It’s a respectful and strong closing statement.

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Show your passion for the company’s mission

When you express a personal connection to the company's mission, it sets a strong foundation for your application and shows that your values align with the company's.

Demonstrate your administrative expertise

Sharing specific experiences where you've excelled in your current role illustrates your qualifications and readiness for new challenges.

Emphasize your proactive approach

Highlighting your proactive nature and how it benefits your work environment can make you stand out as a candidate who takes initiative.

End with enthusiasm for the role

Closing your cover letter by expressing excitement about the opportunity to contribute to the team shows your genuine interest in the position.

Show your excitement for the office administrative assistant role

When you start your letter with excitement, it shows me you have a real interest in the job and our company, not just any job.

Match your skills to the office administrative assistant needs

Telling me how your skills and experiences are what we need makes it easier to see you in the role. It's like you're fitting a puzzle piece perfectly where it belongs.

Share your achievements with numbers

Mentioning a specific accomplishment, like improving a process by 40%, proves you can make a big difference. It's not just talk; you have the numbers to back it up.

Connect with the company’s values

Showing you understand and share our commitment to patient satisfaction makes me think you'll fit right in with our culture and team.

Close your letter on a positive note

Ending with a thank you and an eagerness to discuss your fit shows good manners and keeps the conversation going.

Senior Office Administrative Assistant Cover Letter Example

Quantify your impact.

It's always impressive when a candidate can quantify their impact like you did here. By stating that you reduced search times by 40% and increased team productivity by 20%, you're giving me a clear picture of the kind of results I could expect if I hired you. This is an excellent way to prove your skills and achievements.

Showcase Your Leadership Skills

Supervising a team isn't easy, and by mentioning your experience doing so, you're showing that you have leadership skills. This is especially important for a senior role like this one, where you'll likely be overseeing other administrative professionals. Keep highlighting experiences like these that show you're ready for the responsibilities of a senior role.

Express Enthusiasm for the Company

Just like in your first cover letter, you're making it clear that you're excited about the company, not just the job. Saying that you're drawn to Amazon because it pushes boundaries and takes risks shows me that you understand and appreciate the company's culture. This kind of enthusiasm is always a positive sign.

Executive Administrative Assistant Cover Letter Example

Presenting past role with prestige.

Mentioning your previous experience in supporting a dynamic executive team places you as an experienced professional. It emphasizes your ability to handle high-level responsibilities and work with top-tier professionals.

Demonstrating Initiative and Leadership

Sharing your achievement of organizing a global leadership retreat and receiving commendation from the CEO portrays you as an initiator and a leader. It conveys your ability to take on large-scale projects, manage them successfully, and earn recognition for your work.

Appreciating Company's Use of Technology

Expressing admiration for Amazon's use of technology to drive efficiency shows that you understand and appreciate the company's approach. This appreciation indicates you fit well with their innovative culture.

Combining Expertise with Excitement

Combining your strong background in executive support with your excitement for the new role makes a compelling case for your candidacy. It portrays you as both capable and eager, which is a potent mix.

Expressing Confidence in Making an Impact

Expressing confidence in your ability to make a significant impact on the team shows your self-assuredness and readiness to take up the role. It communicates your belief in your skills and the value you can bring to the company.

Align your passions with the company’s vision

Showing you share Dropbox’s goal of making work simpler indicates you’re not just a fit for the role but also the company culture, which is crucial for a long-term match.

Detail your experience supporting executives

Providing specifics on how you’ve supported executives before shows you understand the demands of the role and are capable of meeting them, making you a strong candidate for an executive administrative assistant.

Emphasize your proactive problem-solving ability

Confidence in your skills to streamline executives’ tasks reassures hiring managers you can handle responsibilities well and enable leaders to focus on strategic decisions, which is key for the role.

Highlight your enthusiasm for collaborative innovation

Your excitement to join a forward-thinking team shows you’re eager to contribute to and thrive in environments that prioritize innovative collaboration, a desirable trait for someone in this role.

End with a sincere thank you and forward-looking statement

Gratitude for the consideration and eagerness to discuss further how you can contribute signals politeness and readiness to engage, closing your letter on a hopeful and respectful note.

Connect your passion to the company's mission

When you clearly show your admiration for the company's work, it tells me you've done your homework and are genuinely interested in contributing to our goals.

Showcase your problem-solving skills

Describing a challenging project you managed successfully, especially under tight deadlines, highlights your ability to handle pressure and is exactly what I look for in an executive administrative assistant.

Highlight your meticulous attention to detail

Emphasizing your strong problem-solving abilities and attention to detail assures me you can support our executive team's needs efficiently.

Express eagerness to contribute

Ending your letter with a forward-looking statement about discussing your role in our success paints you as a proactive and thoughtful candidate.

Office Coordinator Cover Letter Example

Show connection to the company’s mission.

Mentioning how a company's mission aligns with your personal values makes your application more memorable and shows you've done your homework.

Detail your office coordination skills

Describing specific skills you've developed in previous roles provides clear evidence of your capability and readiness for the new role.

Highlight your initiative and problem-solving

Sharing examples of your achievements gives a clear picture of what you can bring to the team and the kind of impact you can make.

Express enthusiasm for the company culture

Expressing excitement about being part of the company's culture and mission shows your genuine interest in contributing to its success.

Close with a strong call to action

Ending your cover letter by expressing eagerness for a follow-up conversation demonstrates confidence and keenness to engage further.

Administrative Coordinator Cover Letter Example

Tie your personal experience to the job.

Sharing how you've used the company's product in your life demonstrates a personal connection and understanding of the company's impact, making you a relatable candidate.

Demonstrate your coordination skills

Detailing specific achievements that improved efficiency and saved costs showcases your ability to manage projects and optimize processes, core skills for an administrative coordinator.

Show excitement for the company's mission

Expressing enthusiasm for the company's goals and how you can contribute reinforces your alignment with the company's culture and objectives.

Communicate your desire to solve problems

Offering to discuss how your skills can support the company's growth shows you're solution-focused and eager to tackle challenges.

Senior Administrative Coordinator Cover Letter Example

Bring your experience to the forefront.

Starting your letter by highlighting your experience and respect for our company’s status tells me you’re not just looking for any job, but a place where you can contribute significantly.

Demonstrate your impact as a senior administrative coordinator

Talking about your history of streamlining processes and supporting executives shows you’re a proven asset who can handle the responsibilities of this senior role.

Show alignment with the company’s mission

Expressing your admiration for our commitment to innovation and value for clients tells me you're already in tune with what we stand for, which is crucial for long-term success here.

Express your interest in contributing to the team

Acknowledging your desire to discuss how you can meet the needs of the role suggests you're proactive and ready to jump into problem-solving mode.

End with professionalism

Signing off sincerely indicates professionalism and respect for the application process, leaving a lasting positive impression.

Office Manager Cover Letter Example

Show your passion for the company's mission.

Talking about your admiration for the company's values right at the start makes a strong first impression. It shows you're not just looking for any job, but you're interested in this company specifically because of its commitment to quality and its people.

Highlight office manager achievements with numbers

When you quantify your success, like reducing onboarding time by 25%, it provides clear evidence of your ability to make significant improvements. This tells me you're a results-driven candidate who can bring valuable changes to our office.

Align with the company’s growth culture

Expressing your enthusiasm for employee development shows you share the company’s values. It suggests you'll be a proactive office manager who supports team growth, fitting well with our promote-from-within approach.

Be confident in your office manager capabilities

Stating your confidence in matching the job requirements demonstrates self-awareness of your strengths. It reassures me that you understand the role and believe in your ability to contribute meaningfully.

Express eagerness to contribute to success

Ending on a note of looking forward to discussing your potential contributions makes a proactive and positive closing. It suggests you're ready to take the next steps and eager to help the company achieve more success.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Office Administrative Assistant Roles

  • Administrative Assistant Cover Letter Guide
  • Entry Level Administrative Assistant Cover Letter Guide
  • Executive Administrative Assistant Cover Letter Guide
  • Experienced Administrative Assistant Cover Letter Guide
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  • Medical Administrative Assistant Cover Letter Guide
  • Office Administrative Assistant Cover Letter Guide
  • Sales Administrative Assistant Cover Letter Guide
  • Senior Administrative Assistant Cover Letter Guide

Other Administrative Cover Letters

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cover letter for resume office assistant

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

cover letter for resume office assistant

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Hotel administrative assistant .

Tasion Group LTD

Hotel Administrative Assistant

Seeadler Bay Hotel is looking for a Hotel Administrative Assistant

  • Organzing of day to day task
  • Assisting of Hotel Manager
  • Arrange appointments
  • Daily Report
  • Document Filing
  • Carry out daily excell report
  • Assisting with hotel operationsScheduling


  • Diploma in Administration Business
  • 5 years of administrative
  • Excellent written and verbal communication
  • Listening Skills

If you think you are the right candidate, please send your Cover Letter and Resume to the email address provided.

[email protected]

Closin date: Monday, 22 April, 2024

More information

Job ID: # 19549

Industry: Administration / Office Support

Location: Manus , Papua New Guinea

Company: Tasion Group LTD

Company Description: Tasion Group is highly diversified PNG business group with over 35 years experience. Our core business are in automotive, marine transport, real estate, hospitality and tourism and security service. We see our selves as a partner to national building with offices located in Port Moresby and in Manus Province.

Company Website: -


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Health Care Resume Skills: What to Include (+ Examples)

Find out which skills are important to include on your health care resume. Discover how and where to write health care resume skills and tips for developing your skills.

[Featured Image]:  A female, wearing a gray top, sitting at her desk, in front of her laptop computer, as she prepares her resume for a position in health care.

Listing critical health care skills on your resume can help distinguish you from your competition when applying for a health-related job. Employers can understand the tangible ways you've learned your skills through your education, work experience, and a list of skills on your resume (that they can follow up on during interviews).

What skills should you include on your resume to stand out? Find out how and where to include them, and use our helpful examples. We'll also share some tips on how you can further develop your skills to enhance your health care career.

What is a health care resume? 

A health care resume is a type of resume specific to professions in the health care field. Health care professions hold particular skills, education, experiences, and training that are different from occupations outside of health care.

Because most positions in the health care field require specific formal training, expect to include a separate section that lists skills specific to the position for which you’re applying. A health care resume may have an area that lists fellowships or clinical experiences that some medical professionals require. These elements are unique to health care and offer employers insight into your skills as a medical professional and how you have relied on these skills to advance your career.  

Jobs that require a health care resume 

If you’re applying for a position within the medical field, you will likely need to structure your resume to effectively highlight critical health care skills. The health care field is broad, with varying job titles and responsibilities. Here are a few of those fields: 

Allied health: Allied health is a field of health care focused on the delivery of health care, rather than clinical care. This includes supporting and diagnostic roles and specific skills will vary by job title. Technical skills for these positions usually require completing certificate programs or other training specific to the role.

Example jobs: Dental hygienists , medical transcriptionists , occupational therapists , sonographers , radiographers , medical assistants , pharmacy techs , home health aides , physical therapists , EMTs , speech-language pathologists  

Administration and management: Administration and management professionals in health care are typically planning, coordinating, and managing a medical facility. Some may specialize in a particular type, such as financial management or ambulatory services. Some managerial positions require leadership, critical thinking, and problem-solving, while technical skills will vary depending on the facility, legal parameters, and more.

Example jobs: Administrative assistant, medical staff coordinator, community health director , health care administrator , quality assurance coordinator

Medical providers and nurses: Medical providers undergo extensive training. From a bachelor’s degree to residency, the average duration to become a medical provider is eleven years. During this time, doctors learn technical skills specific to their specialty but also critical personal skills and licenses necessary to the medical profession. 

Example jobs: Primary care physicians, dentists, anesthesiologists , nurses , home health aide , personal care aide

Read more: Is Health Care a Good Career Path? Outlook, Jobs, and More

Key skills to list on a health care resume

Health care is a vast field with many different facets. You can work in health care in many ways, from a supporting position as a medical billing specialist to a patient care provider as a nurse. The skills you’ll need to succeed in health care depend on your career track in the field of health care. 

Technical skills 

Health care professionals who work directly with patients in clinical roles will need different technical skills than professionals who work on the non-clinical side of health care; however, you’ll find overlap in the knowledge of HIPPA laws and basic medical terminology. 

 Clinical (direct patient care; providers, allied health) 

First aid/CPR 

Adhere to HIPAA

Check and monitor vital signs 

Assess a patient’s symptoms 

Diagnose conditions and provide appropriate treatment 

Administer medical treatments 

Interpret lab results 

Develop treatment plans as needed 

Advise patients on treatment options 

Non-clinical positions (supporting health care roles; administration, clerical)

Office skills 

Insurance billing 

Medical codes and terminology 

HIPAA compliance 

Scheduling software 

EMR software 

Data entry 

Record patient history

Personal skills 

Most health care professionals understand the importance of compassion and empathy when supporting or treating patients. 

Good bedside manner

Compassion and empathy 

Good communication 

Listening skills 


Critical thinking 

Non-clinical positions (supporting roles in health care; administration, clerical)

Detail oriented

Ability to multitask 

Works well as a team 

Good communicator 

Detail oriented 

Attention to detail 

How to include health care skills on your resume 

Your skills as a health care professional should be immediately evident on your resume and demonstrated in each work experience description. It should be clear to employers how you developed those skills over time with real-world examples.

1. Include skills relevant to the position. 

Employers should be able to quickly assess if your skills fit the job description or not. Tailor your skills to the job description by including specific skills referenced in the job description. This will also improve your chances of applicant tracking software (ATS) picking up your resume. Optimize your resume with these keywords and include only skills relevant to the job posting.

Take advantage of the cover letter 

Cover letters offer an excellent opportunity to explain precisely how your skills would benefit an employer more in-depth. Use the cover letter as your introduction, further unpacking the skills you hold and how you plan to rely on these skills.

How will your qualifications and skills as a health care professional add value to the employer?

Highlight professional experiences or point to achievements or accolades that illustrate how you’ve developed skills and gained professional success due to this skill set.  Be sure to connect your skills to a specific position or job title. 

2. Mention skills in your professional summary.  

Highlight critical skills right away in your resume summary. Use these two to three sentences to give employers insight into your qualifications for a position by highlighting key skills and credentials that make you a suitable applicant. Using adjectives to describe yourself is a great way to pull in your skills concisely. For example, you could begin with “Organized care coordinator with five years experience in….” 

3. Weave skills throughout your resume.

Your health care resume should have a section devoted to your skills as a professional in health care with brief examples. It’s also vital to integrate skills throughout your resume. For example, if you list in the skills section that you are flexible and adaptable, describe in your work history section how you used these skills successfully.

4. Be specific. 

Avoid vague and ambiguous adjectives that are hard to quantify when listing your skills. Instead of listing “good communicator” as a skill, think of a creative way to be more descriptive. Try, “skilled in patient-provider interactions" instead. Tying real-world experiences and examples to the skills highlighted on your health care resume is always helpful.

5. Choose the best format based on your qualifications.

You can format your health care resume in a few different ways. The format you choose depends on your level of experience and education. You can choose the functional format, ideal for entry-level positions; the chronological format, best for management or supervisory positions; and the combination format for mid-level positions. 

With functional formatting , you’re focusing on skills over work history. List skills summary first, just after your resume summary. The skills summary section notes how you have demonstrated proficiency in specific skills through various experiences beyond work history.

The chronological format lists your work history from most recent to least recent. This format is ideal for those with a lot of professional experience. It’s also the preferred formatting for most health care resumes. With this format, you will still have a separate list of your skills, education, and summary.

A combination format gives equal weight to work history and skills. As with the functional resume, have your skills section at the top of the page, just after the summary. List your work experience after the skills section or toward the bottom of the page. These resumes are ideal for health care professionals seeking a mid-level job title.

6. Use a professional layout. 

The layout is as important as the formatting. When creating a health care resume, choose a professional format. Enhance the readability by using headers, bullet points, and bold text where appropriate. As a general rule, lay out your health care resume with: 

12 point font

10-inch margins

Ample use of white space

Headers for each section 

Four to five bullet points per job title 

One page limit (two pages may be appropriate for 10+ years of experience)

Example of a health care resume

Health care resumes typically include a title, personal information, a resume summary, a skills summary, experience, education, and certifications section. You may also have additional sections such as accomplishments, accolades, awards, and publications. Here is a sample template of what to include on a health care resume:

Headline (name and professional title if you already have one) 

Contact information (phone, email, LinkedIn) 

Resume summary (two to three-sentence explanation of your career goals and objectives)

Education (university name and degree awarded in reverse-chronological order; also include residencies or fellowships, if applicable) 

Work experience (organization, job title, responsibilities, skills used, accolades, and so on listed in reverse-chronological order)

Skills ( list of both technical and workplace skills, with brief examples of how you have applied these skills)

You may change the order of these sections based on the format you choose and omit or add to these elements depending on your level of education and experience. 

Consider this example of a health care resume for a patient care coordinator position with five years of experience in her role: 

Jane E. Doe

Patient Care Coordinator 

Personal information 

Phone: 123-456-7890

Email [email protected]


Dedicated patient care coordinator with five years of experience managing patient care, implementing and monitoring treatment plans, and evaluating patient progress. Assisted in the grant writing process to secure funding for Acme Medical Center through the Health Care Coordinators and Navigation Grant. CCCTM certified with a degree in Health Care Administration. Looking to improve patient outcomes by providing support and quality care to patients at ABC Hospital. 

Skills Summary 

Coordinate patient-care services to offer quality care 

Work as a team member to evaluate possible patient interventions

Give compassionate patient care for improved patient outcomes 

Communicate plan of care to family and caregivers of patients 

Accurately record patient history and documentation per HIPAA compliance 

Work History 

Patient Care Coordinator, ABC Medical Center. July 1 to present 

Develop patient treatment plans based on provider’s notes 

Manage patient care coordinators within the medical center 

Advise caregivers of patient progress 

Communicate patient outcomes to medical providers 

Assist other patient care coordinators in the development of treatment plans 

Patient Services Coordinator, Maple Street Hospital, January 2018 to July 2021

Advised patients on viable treatment plan options 

Communicated patient concerns and feedback to medical providers 

Explained treatment options to patients 

Evaluated results of treatment plans and communicated outcomes 

University of Georgia, Athens, Georgia, 2010-2014

Bachelor of Science in Health Care Administration 

Relevant coursework: principles of health care administration, health care marketing, health care human resources, and legal and ethical environment in health care 

Tips for developing key health care skills 

Need to build your skill set as a health care professional? You can find many ways to learn new skills or build upon existing skills in demand for the position you seek. Research the top skills for the job you’re applying for, and choose the best way to gain experience in those skills. Enroll in an online course, earn a certification, or apply for entry-level positions or volunteer opportunities. Developing your skill set can also help you meet your future career goals. 

Courses like Career 911: Your Future Job in Medicine and Health Care offered by Northwestern University can help you learn critical skills to succeed in health care. You can list courses on your resume to demonstrate your breadth of abilities to employers.

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Create your Europass CV

The Europass CV builder makes it easy to create your CV online. You can use it to apply for a job, education or training opportunities as well as volunteering.

The best-known CV format in Europe

The Europass CV is one of the best-known CV formats in Europe. It is easy-to-use and familiar to employers and education institutions.

You will first have to create your Europass profile with information on your education, training, work experience and skills. After you complete your Europass profile, you can create as many CVs as you want with just a few clicks. Just select which information you want to include, pick your favourite design and Europass will do the rest. 

You can create, store and share CVs in 31 languages . You can download your Europass CV, store it in your Europass Library share it with employers, with  EURES  or other job boards.

How to create a good CV

Remember that your CV is your first opportunity to communicate your skills and experiences to a future employer. It is a snapshot of who you are, your skills, your educational background, work experiences and other achievements.

Present your experience clearly

Highlight examples of your skills and experiences matching the job you are applying for. Pay close attention to the details published in the vacancy notice.

Tailor your CV

Make sure you update the ‘About Me’ section to highlight why you are the best person for the job. Do not include a full detailed history. Focus on facts and main points that match the job you have in mind.

Make it readable

Make sure your CV is easy to read. Use clear and simple language.  Use strong verbs (e.g. ‘managed’, ‘developed’, ‘increased’).

Use reverse chronological order

Always list the most recent experience on the top followed by previous ones. In case of long gaps in working or learning, include an explanation.

Polish and fine-tune

Check for spelling and grammar mistakes, provide a professional e-mail address, and add a professional photograph of yourself.

Your Europass profile

Your Europass profile is the place to keep a record of all your skills, qualifications and experiences. If you keep your Europass profile up-to-date then you will always have all the information you need to create tailored CVs and job applications quickly.

Good luck with your applications!

Find support through EU services

Eures the european job mobility portal, working abroad in other eu countries, education and training in other eu countries, you may be interested to read.

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