dissertation interim report template

How to Write a Successful Interim Report

In many Bachelor and Masters subjects, students will commonly be required to complete an Interim Report . The University will review the Interim Report to gauge the student’s achievements to date and ensure that they are making adequate progress toward the final dissertation .

What is the Interim Report

This assignment is comprised of a written report that summarises the student’s progress on their chosen project. Students will have already completed a Project Proposal and a Project Specification, which outline the intended research, practical procedures and outcomes. The dissertation Interim Report is essentially a process of reviewing and updating these documents and noting any significant changes to your project. The Interim Report is very similar to the presentations required in ‘upgrade panels’ for PhD students, except that at the Masters level students are not expected to show progress toward a full doctoral thesis.

How do I Create a Dissertation Interim Report?

The Interim Report is usually about 20 pages in length, and it is usually submitted in the Spring of your first year of study. The typical Interim Report structure includes the following items:

Project Summary and Project Specifications

These may be the same as the documents that were submitted at the start of your degree programme. The Project Summary is a brief description of your proposed project, while the Project Specification provides a more detailed account of your intended methods and likely results. If any significant changes have been made to your project, these should be reflected in an updated Summary and Specification.

Updated Table of Contents

This may already be contained in the Project Specification Report, but if not then the Interim Report should include an up to date Table of Contents. In addition, it is helpful to include 1-2 sentences that describe the content of each chapter.

Literature Review

The Interim Report is usually accompanied by a full literature review , which will form the basis of a dissertation chapter . Like all literature reviews, it should provide an overview of the theories and practices that are most relevant to your own work. It is often organised thematically and will demonstrate the student’s ability to contextualise their project within the recent advances in their field. This will probably be the longest section of the Interim Report.

Current Progress

This section of the Dissertation Interim Report will outline what you have achieved so far. It may include mentions of the background research you’ve undertaken, skills training you’ve received, and any practical work you’ve done toward completing your project.

Obstacles to Progress

In this part of the Interim Report, students should note down any difficulties they’ve encountered so far. It should also contain some details of how the student plans to confront these challenges, whether through changes to the research plan or minor adjustments to the overall project. The University is particularly interested in this section of the Interim Report, as they want to ensure the student’s successful completion of the degree.

Planned Methodology

For most degree programmes students will also need to outline their research strategy for the remainder of the dissertation work. This may focus primarily on text-based research or it may require practical lab work. Regardless, the student should justify their chosen methodology and explain how it will adequately address the research question.

Future Project Timeline

This section details the student’s plan of action for the remainder of the degree, and is usually broken down into a month-by-month timeline. You should include all the work that is relevant to completing the dissertation, including research, project development, chapter writing and lab activities. You might also include plans for additional skill training, funding bids, and conference presentations.

Help with Writing the Dissertation Interim Report: Tips for Success

• Be Specific : Be very detailed in the information that you present. Avoid generalisations and vague statements of progress. Use examples to demonstrate your progress.
• Be Thorough : Be sure to mention all the work that you’ve done, even if some of it won’t be used in your final dissertation. This foundational research demonstrates your scholarly activity in the months before the Interim Report, and it also shows your ability to make discerning choices about your research project.
• Be Confident : The Interim Report provides you with a useful opportunity to present your progress and refine your future actions with advice from supervisors and other faculty. However, try to avoid using a tone that makes you seem unsure of yourself or lacking confidence in your own progress. An assured and confident tone will help to convince examiners of your overall level of ability and accomplishments.
• Be Criticial : Your Interim Report should demonstrate your growth as a critical, engaged scholar. This requires you to show your ability to speak about your field in a highly knowledgeable way. Furthermore, you should be able to reflect critically on your own proposed project and how it can contribute to your field. This often includes acknowledging its weaknesses or shortcomings and justifying why your approach is still a good one.

How is it Marked?

In many subject areas, Interim Reports are conducted through an oral presentation by the student. The Interim Report presentation is not marked separately, but it is taken into consideration when assessors review the written submission. In general, the marking criteria for the interim report are similar to those for the dissertation: assessors want to see error-free writing and grammar, clear structure, originality and critical thinking. Some of the marks will also be based on the quality of your progress to date – in other words, how good is the research that is described in the report?

The mark awarded for the Interim Report usually comprises a small percentage of the final dissertation module mark, typically 5% (with 90% of the mark coming from the dissertation itself and another 5% from the oral presentation of the dissertation). Marks will be awarded on the standard UK marking scale, as follows:

70 and above = First class (A) 60-69 = Second class, first division (B) 49-59 = Second class, second division (C) 40-48 = Third class (D)

Designing the Research Proposal or Interim Report

• First Online: 25 May 2023

Cite this chapter

• Uche M. Mbanaso 4 ,
• Lucienne Abrahams 5 &
• Kennedy Chinedu Okafor 6  

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This chapter explains what is required for postgraduate student researchers to design and submit the research proposal. In some universities, the student is required to present an interim report. It sets out the key components of the structure of the research proposal, including the research problem statement, research purpose statement, research questions or hypotheses, background to the research problem, literature review and methodology, list of references and in-text referencing. It gives specific attention to a guiding framework for thinking about originality in the research design.

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Bibliography

Daoud, S., Alrabaiah, H., & Zaitoun, E. (2019). Technology for promoting academic integrity: The impact of using Turnitin on reducing plagiarism. Proceedings of the 2019 International Arab Conference on Information Technology (ACIT), United Arab Emirates , 178–181. https://doi.org/10.1109/ACIT47987.2019.8991046

Hao, J., & Ching-Chiuan, Y. (2009). PhD in design: A reflection from a PhD student and his supervisor. Proceedings of the IEEE 10th International Conference on Computer-Aided Industrial Design & Conceptual Design , China , 146–150. https://doi.org/10.1109/CAIDCD.2009.5375111

Vrbanec, T., & Meštrović, A. (2017). The struggle with academic plagiarism: Approaches based on semantic similarity. Proceedings of the 40th International Convention on Information and Communication Technology, Electronics and Microelectronics (MIPRO), Croatia , 870–875. https://doi.org/10.23919/MIPRO.2017.7973544

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Uche M. Mbanaso

LINK Centre, University of the Witwatersrand, Johannesburg, South Africa

Lucienne Abrahams

Department of Mechatronics Engineering, Federal University of Technology, Owerri, Nigeria

Kennedy Chinedu Okafor

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Mbanaso, U.M., Abrahams, L., Okafor, K.C. (2023). Designing the Research Proposal or Interim Report. In: Research Techniques for Computer Science, Information Systems and Cybersecurity. Springer, Cham. https://doi.org/10.1007/978-3-031-30031-8_3

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Interim reports

Interim (or progress) reports present the interim, preliminary, or initial evaluation findings.

Interim reports are scheduled according to the specific needs of your evaluation users, often halfway through the execution of a project. The interim report is necessary to let a project’s stakeholders know how an intervention is going. It provides information that will help the funders and other decision-makers determine whether to continue with the current direction, where to make adjustments if necessary, revise goals, add more resources or in the worst-case scenario, to shut it down.

An interim report is similar to a final report, in that it includes a summary, a brief description of the progress, the evaluation thus far, and an overview of the financial situation. Any delays or deviations to the plan are included and explained, as well as any comparison between actual compared to expected results.

Advice for using this method

To avoid critical issues being interpreted incorrectly, begin interim reports by stating the following:

• Which data collection activities are being reported on and which are not;
• When the final evaluation results will be available;
• Any cautions for readers in interpreting the findings.

Advice taken from Torres et al., 2005

This detailed example of a progress report describes Oxfam's work in Haiti following a large earthquake. It is intended to account to donors, partner organizations, allies, staff, and volunteers.

"Within every picture is a hidden language that conveys a message, whether it is intended or not. This language is based on the ways people perceive and process visual information.

This book from Torres, Preskill and Piontek has been designed to support evaluators to incorporate creative techniques in the design, conduct, communication and reporting of evaluation findings.

This guide is an IDRC publication with a module dedicated to writing a research report including information on layout and design.

This guide from the University of Wisconsin Cooperative Extension, provides a range of tips and advice for planning and writing evaluation reports that are concise and free of jargon. 

Davies, L. (2012). Haiti Progress Report January-December 2011 . Oxford, UK: Oxfam GB. Retrieved from https://policy-practice.oxfam.org/resources/haiti-progress-report-january-december-2011-200732/

Oxfam GB Evaluation Guidelines (accessed 2012-05-08): https://www.alnap.org/help-library/oxfam-gb-evaluation-guidelines

Stetson, Valerie. (2008). Communicating and reporting on an evaluation: Guidelines and Tools. Catholic Relief Services and American Red Cross, Baltimore and Washington, USA. Retrieved from: https://www.alnap.org/help-library/communicating-and-reporting-on-an-evaluation-guidelines-and-tools

Torres, Rosalie T., Hallie Preskill and Mary E. Piontek. (2005). Evaluation Strategies for Communicating and Reporting: Enhancing Learning in Organizations (Second Edition). University of Mexico.

USAID. (2010). Performance monitoring & evaluation tips: Constructing an evaluation report. Retrieved from:  https://pdf.usaid.gov/pdf_docs/pnadw117.pdf

Expand to view all resources related to 'Interim reports'

• Are you writing an evaluation report?
• Evaluation reporting: A guide to help ensure use of evaluation findings
• Quick tips for planning evaluation reports

'Interim reports' is referenced in:

Framework/guide.

• Rainbow Framework :  Develop reporting media

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• STUDENTS & POSTDOCS
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PhD Progress Reports

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What is defined as a progress report?

Research proposal, interim report, special report.

• Final Report  

Deadline for your Progress Reports

It is mandatory that you submit all reports on time, according to your set deadlines. For your convenience, you may view the deadlines for your reports at any time through the online service. Requests for extensions for up to one month must be sent by email, a month before the deadline, to your FGS Faculty Coordinator.

Requests for extensions for more than one month must be sent by email, a month before the deadline, by your advisor directly to the Chair of the Board of Studies

• Research Proposal :  Month 12 (Direct Track: Pre-condition to start)
• Interim Report: Month 30 (Direct Track: Month 18)
• Final Report: Month 48 (Direct Track: Month 36)

Current information concerning the deadline for the submission of your progress reports is available online.

If necessary, you may file a fully detailed request with the Board of Studies to postpone submission of any of your Progress Reports.

Submitting Your Progress Reports

Each one of your progress reports must be submitted as a PDF file via the online uploading service .

Defending Your Progress Reports

The Chair of your Board of Studies will appoint an examining committee of at least two scientists.

Their task will be to review your reports and to meet with you following the submission of each report in order to examine your progress and general knowledge of the field as well as your ability to pursue your research.  Your advisor(s) should not be present at these examinations.

As soon as you coordinate a date for the examination of your progress report (i.e., a meeting with your appointed examiners), you should record the date through the online service .

At the end of the process the recommendations of your examiners and of the Chair of the Board of Studies are submitted to the FGS Dean for consideration and approval.

As a PhD candidate, you will be expected to select a specific doctoral research topic (in consultation with your supervisor), prepare a proposal, and submit it to the Feinberg Graduate School. This should all take place within the probationary period, not exceeding one year from the start of your studies.

Technical Details

• Your research proposal must be written in English (unless pursuing science teaching studies).
• The length may not exceed ten pages, not including pictures, graphs and bibliography.
• The font should be Times New Roman size 12, and line spacing should be 1.5.

Structuring the Proposal

Your research proposal should include the following sections:

• Title page:  Use one of two possible formats, one for the regular PhD track and one for the direct PhD track. For your convenience, provided herewith are WORD templates of the two title page formats: Regular PhD Track and Direct Track .
• Abstract  (half a page).
• The subject of your proposed research
• Aims and bjective
• Experimental approach and methodology
• Preliminary results

Your Interim Report should contain a summary of the results you have achieved to date, as well as your plans for future work. It should be submitted within 30 months from the start of your studies, or at a date determined by the Dean.

• The Interim Report must be written in English (except for students of Science Teaching).
• The length may not exceed 15 pages, not including pictures, graphs, and bibliography.
• The font should be Times New Roman size 12 and line spacing should be 1.5.

Structuring Your Interim Report

It is obligatory to include a title page and an abstract. For your convenience, provided herewith is a WORD template of the  title page for the Interim Report .

Your Research proposal and Interim Report examiners, as well as the Board of Studies, may require that you submit a Special Report on your progress. This request may be made of you at any time. When such a decision is made, you will be notified of the deadline for submission of a Special Report. 

Submitting a Special Report


• The Special Report must be written in English (except for students of Science Teaching).
• The required length is usually between one and ten pages, not including pictures, graphs, and bibliography.

Submitting the Special Report


It is obligatory to include a title page and an abstract. For your convenience, provided herewith is a WORD template of the title page for a Special Report .

Final Report

Your Final Report should summarize the main results of your research, and serve as a basis for writing your thesis. Review of your Final Report by the examiners who have accompanied your work throughout your doctoral studies is required ─ not only for the submission of your thesis, but also in order to provide you with helpful comments in terms of style and organization.

• The Final Report must be written in English (except for students of Science Teaching).
• The length may not exceed 30 pages, not including pictures, graphs, and bibliography.
• Setting a Date for the Examination 


Structuring the Report

The Final Report you submit should follow this structure, and include the following:

• Title page.  For your convenience, provided herewith is a WORD templates of the title page of the Final Report
• Brief summary of the main goals of your research (about one page).
• Concise report on your main findings and central conclusions (one page).
• Short introduction to your entire study.
• Summary of the Experimental or Theoretical section, presented in accordance with the chapters that will constitute your thesis. The description of experiments should be brief and accompanied by tables, illustrations, etc.
• The description of results in this report may NOT be replaced by a printed version of papers you have published. However, copies of papers you have published may be attached to your Final Report as appendices.
• Short discussion of your ENTIRE study deliberating on your work as a whole.
• List of all publications that you have authored during your PhD studies.

* Comments concerning the list of  publications:

• Each paper is a primary research paper – not a review, review-style book chapter, or meeting abstract – and was published in a peer-reviewed journal, or as a peer-reviewed abstract in a scientific conference as is customary in mathematics and computer science fields.
• Each paper must be at the published, in press or accepted stage. In other words, you or your advisor is in possession of a formal, final acceptance letter or email from the journal. The following stages do NOT fulfill these threshold requirements: In preparation, submitted, or in revision.
• You are either the sole first author or one of two equally contributing first authors. Papers in which you are one of three or more equally contributing first authors will not be considered for this purpose.
• In case of scientific disciplines where a different order of author listing is customary, such as alphabetical order, your advisor and examiners will determine if indeed the paper abides by the spirit of the above-mentioned requirements. 


Declaration of specific contributions - for Life Science

Starting 1/05/2023, All PhD progress reports, Research proposals Interim, Final and Thesis submitted to the FGS must include a section in the form of a table, after the Abstract, titled ‘Declaration of specific contributions:’.

In this table the student has to declare who collected the experimental data presented and who analyzed it for each table and figure.

If this information varies at the level of individual panels, it further needs to be provided on the panel level. The students are encouraged to include this specific information also at the bottom of each table/figure legend.

In the case that ALL the data were both produced and analyzed solely by the student, the aforesaid table can be replaced by a brief statement. Note that reports will not be approved without including the information mentioned above or if it is only partial.

An example table

1) Declaration  - The student shall declare that the thesis summarizes his/her independent research. If part of the research was performed in collaboration with another investigator(s) and/or students, the collaboration should be explained.

This includes specifying which parts of the thesis describe results from this collaboration, the work done by the collaborators (and not by the student), and the role of the student in the collaboration.

2) List of all publications that you have authored during your PhD studies.

Comments concerning the list of publications :

• The " main publications section " should include only those where you are the sole first author or one of up to three equally contributing first authors.
• In addition, you can also have an optional " additional publications " section, which can include any other papers meeting the criteria listed above on which you are listed as one of the authors, as well as review manuscripts, published preprints and review-style book chapters.
• In case of scientific disciplines where a different order of author listing is customary, such as alphabetical order, your advisor and examiners will determine if indeed the paper abides by the spirit of the above-mentioned requirements.
• 'Iron Swords' Updates
• FGS regulations
• Grievances and reporting
• Weizmann Email

Faculty Coordinators

Life sciences, science teaching.

Master Thesis/Project Report Format

Guidelines for preparation of master thesis/project report, overview of the steps.

• Select master project/thesis advisor.
• Select a project topic.
• Select a committee.
• Obtain approvals for committee, advisor.
• Register for the master project/thesis course with thesis advisor. (A section number will be provided to you by your project/thesis advisor.)
• Start Research on your master project.
• (Optional)  Present a thesis proposal to the committee during mid-way of the thesis.
• Write project report/thesis.
• Present your master project and/or defend thesis.
• Submit your master project report, or publish thesis.

Project/Thesis Option

Discuss with your master project advisor at the beginning to decide whether your master project will be more suited for the project or thesis option.

Questions to ask when evaluating your master project topic:

• Is there current interest in this topic in the field?
• Is there is a gap in knowledge that work on this topic could help to fill?
• Is it possible to focus on a manageable segment of this topic?
• Identify a preliminary method of data collection that is acceptable to your advisor.
• Is there a body of literature is available that is relevant to your topic?
• Do you need financial assistance to carry out your research?
• Is the data necessary to complete your work is easily accessible?
• Define the project purpose, scope, objectives, and procedures.
• What are the potential limitations of the study?
• Are there any skills called on by the study that you have yet to acquire?

Master level project involves:

• Analyzing the problem or topic.
• Conducting extensive research.
• Summarizing findings from the research investigation.
• Recommending additional research on the topic.
• Drawing conclusions and making recommendations.
• Documenting the results of the research.
• Defending conclusions and recommendations.

Pre-Thesis Planning

When you’re contemplating a thesis topic, you should discuss your interests with as many people as possible to gain a broad perspective. You will find your faculty advisor knowledgeable and willing to offer excellent suggestions and advice regarding an appropriate thesis topic.

Give considerable thought to the identification and planning of a thesis topic. Review literature related to your interests; read a variety of research papers, abstracts, and proposals for content, methods and structure. Looking at completed master’s theses will be a useful activity toward expanding inquiry skills and thought processes.

After the thesis advisor is selected, you may register on-line for a thesis section. You will need to see your thesis instructor to obtain the thesis section number.

Suggested Master Project/Thesis Completion Timeline

Below please find a suggested timeline. Individual timelines may vary from one student to another.

Required Deadlines

• The approval page with all signatures must be submitted to the graduate advisor prior to the last day of the semester.
• The thesis must be submitted electronically prior to the last day of classes. The last day of class can be identified in the on-line Academic calendar.

Scholarship Possibilities

Funding is usually available to students with expertise to the specific area. You will want to research scholarship options during the pre-project planning as many scholarship applications are due months before the award is granted.

• Research assistantship with a faculty advisor related to the topic of research
• Teaching assistantship to teach an undergraduate laboratory
• Check with  Career Center  for on-campus positions
• Attend all career fairs that would be of interest to consider summer internships
• SPIE (The International Society for Optics and Photonics)
• ISA (International Society of Automation)

More opportunities exist; you will need to search for scholarships based on your topic of research.

Citing Sources

The Technology Division at the Cullen College of Engineering* does not mandate citation styles, but you must cite your sources and cite them consistently. Here are some helpful links to assist you with citation:

• Landmark's Son of a Citation Machine
• Wikipedia Citation Templates

*The   Human Development Consumer Science department   prefers you to use the APA style. Please consult with your thesis advisor when choosing a citation style .

Thesis Quality

The Technology Division at the Cullen College of Engineering has significant expectations with regard to thesis quality. Poor or average level theses will not receive college approvals. It is the joint responsibility of the student and the committee to ensure that the thesis is of acceptable quality. Ultimately, the task is one borne by the student as the thesis is a reflection of the quality of their work. The thesis committee can direct the student to seek assistance if quality issues are noticed as the chapters are developed. The student should take quality feedback seriously and not wait until the end to attempt to fix this type of problem as it can result in significant delays and postponement of graduation. When you write and defend your thesis, keep the following guidelines in mind:

• Shows a cursory examination of the topic.
• Makes little use of existing data sources.
• Fails to examine primary sources.
• Shows little comprehension of crucial texts or research in the subject matter.
• Lacks adequate organization.
• Treats the topic in a competent, straightforward way.
• Shows a good grasp of the material.
• Makes use of existing data sources in a competent fashion or shows a good acquaintance with primary sources and current research.
• Shows a solid comprehension of research in the subject matter
• Sustains a line of argumentation throughout the thesis
• Shows all of the above qualities of a quality thesis as well as some measure of originality in research. Originality is defined as developing new data; treating existing data in an original or particularly compelling way; developing new or particularly compelling theoretical arguments; interpreting existing research in an original or particularly compelling way; or bringing primary or secondary materials and research together to sustain a new, comprehensive or compelling interpretation. In general, a thigh quality thesis either shows some measure of originality in its argument or empirical base; or is in some other way striking or new.

Organization of Thesis

The original and copies of the thesis MUST include the following items  IN THE ORDER LISTED :

• Blank sheet of bond paper at the beginning of each copy submitted.
• Copyright page (optional).
• Title Page (must show month and year of graduation - see example).
• Signature page (see example). All three required copies must have ORIGINAL SIGNATURES of the committee and the student. Signatures must be in black ink. This page should be omitted from the electronic thesis.
• Acknowledgment (optional).
• Abstract Title Page (optional - must show month and year of graduation - see example).
• Abstract (optional - University Microfilms, Inc. requires abstracts be no longer than 150 words.).
• Table of Contents.
• References.

Style Requirements

Although there is no prescribed style for the completed thesis, there are several style manuals available which may prove helpful. The student should contact the thesis advisor to discuss the style manual to be used.  Above all, it is important to be consistent throughout the entire thesis.  Decide how you wish to structure your manuscript and be consistent throughout it.

Steps in the Submission of Electronic Dissertation/Thesis

• Write your thesis per Technology Division at the Cullen College of Engineering thesis guidelines.
• Successfully defend your thesis. Make corrections per the thesis committee.
• Committee signs the approval page.
• Submit a copy of the final thesis version to the Associate Dean for Research for Graduate Studies or your graduate advisor for formatting review a minimum of two weeks prior to the end of the semester.
• Wait for formatting approval before beginning electronic submission process.

Electronic Submission

• Create a single pdf file of the thesis. The signature page is NOT included in the online submission.
• Submit the signed approval page to your graduate advisor. Approval page is stored in the student’s file. ET students must also submit rubric sheets, one for each committee member.
• Please note you will be asked if you would like to embargo your work, request a journal hold or a patent hold. Be sure to check with your committee chair about these features and whether your committee chair will approve them.
• Uploading the thesis requires an active Cougarnet account and log in. If you have not used your Cougarnet account in more than 90 days, please contact the ETD administrator for assistance.
• You will receive an e-mail confirming your upload to TDL. Please forward this email to your graduate advisor.
• Wait for confirmation from your faculty chair and graduate advisor that your document has been accepted.
• Email your committee chair requesting approval of your submission. Also request approval of the embargo, if applicable.

Specifications

The font should be Times New Roman, 12 pt. font

The margins should be one inch (1") each

Electronic Copy Submission

All CCE Technology Division theses submitted in an electronic format may be hosted on the College webpage. You must submit an electronic copy of the thesis in pdf format that accurately represents the printed version of the final document.

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• Signature Page Example
• Acknowledgements Page Example
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What’s Covered In The Template?

This dissertation template is based on the tried and trusted best-practice format for formal academic research projects. The template structure reflects the overall research process, ensuring your document has a smooth, logical flow. Here’s how it’s structured:

• The title page/cover page
• Abstract (sometimes also called the executive summary)
• Table of contents
• List of figures /list of tables
• Chapter 1: Introduction
• Chapter 2: Literature review
• Chapter 3: Methodology
• Chapter 4: Research findings /results 
• Chapter 5: Discussion /analysis of findings
• Chapter 6: Conclusion
• Reference list

Each section is explained in plain, straightforward language , followed by an overview of the key elements that you need to cover within each section. We’ve also included practical examples to help you understand exactly what’s required in each section.

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Faqs: dissertation template, what format is the template (doc, pdf, ppt, etc.).

The dissertation template is provided as a Google Doc. You can download it in MS Word format or make a copy to your Google Drive. You’re also welcome to convert it to whatever format works best for you, such as LaTeX or PDF.

What types of dissertations/theses can this template be used for?

The template follows the standard best-practice structure for formal academic research projects such as dissertations or theses, so it is suitable for the vast majority of degrees, particularly those within the sciences.

Some universities may have some additional requirements, but these are typically minor, with the core structure remaining the same. Therefore, it’s always a good idea to double-check your university’s requirements before you finalise your structure.

Will this work for a research paper?

A research paper follows a similar format, but there are a few differences. You can find our research paper template here .

Is this template for an undergrad, Masters or PhD-level thesis?

This template can be used for a dissertation, thesis or research project at any level of study. It may be slight overkill for an undergraduate-level study, but it certainly won’t be missing anything.

How long should my dissertation/thesis be?

This depends entirely on your university’s specific requirements, so it’s best to check with them. As a general ballpark, Masters-level projects are usually 15,000 – 20,000 words in length, while Doctoral-level projects are often in excess of 60,000 words.

What about the research proposal?

If you’re still working on your research proposal, we’ve got a template for that here .

We’ve also got loads of proposal-related guides and videos over on the Grad Coach blog .

How do I write a literature review?

We have a wealth of free resources on the Grad Coach Blog that unpack how to write a literature review from scratch. You can check out the literature review section of the blog here.

How do I create a research methodology?

We have a wealth of free resources on the Grad Coach Blog that unpack research methodology, both qualitative and quantitative. You can check out the methodology section of the blog here.

Can I share this dissertation template with my friends/colleagues?

Yes, you’re welcome to share this template. If you want to post about it on your blog or social media, all we ask is that you reference this page as your source.

Can Grad Coach help me with my dissertation/thesis?

Within the template, you’ll find plain-language explanations of each section, which should give you a fair amount of guidance. However, you’re also welcome to consider our dissertation and thesis coaching services .

Additional Resources

If you’re working on a dissertation or thesis, be sure to also check these resources out…

1-On-1 Private Coaching

The Grad Coach Resource Center

The Grad Coach YouTube Channel

The Grad Coach Podcast

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Writing the report

These guidelines have been provided here to help you write your report. 

General notes for writing the report

The project report is an extremely important aspect of the project. It serves to show what you have achieved and should demonstrate that:

• You understand the wider context of the subject by relating your choice of project, and the approach you take, to existing products or research.
• You can apply the theoretical and practical techniques taught in the course to the problem you are addressing and that you understand their relevance to the wider world.
• You are capable of objectively criticising your own work and making constructive suggestions for improvements or further work based on your experiences so far.
• As a professional engineer, you can document clearly and concisely your thinking and working processes for third parties who may not be experts in the field in which you are working.

With the exception of your project supervisor, project assessors will not have followed your project throughout and for this reason will rely heavily on the dissertation to judge the quality of your work. The same applies to the external examiners whose job it is to provide an opinion, heavily influenced by the individual project, to the exam board on borderline candidates. Many students underestimate the importance of the dissertation and make the mistake of thinking that top marks can be achieved simply for working hard producing a good product. This is fundamentally not the case and many projects have been graded well below their potential because of an indifferent or poor write-up.

In order to get the balance right you should consider that the aim of the project is to produce a good dissertation and that software, hardware, theory etc. that you developed during the project are merely a means to this end. Don't make the mistake of leaving the write-up to the last minute. Ideally you should produce the bulk of the dissertation as you go along, and use the last week or two to bring all this together into a coherent document.

The physical layout and formatting of the dissertation is also important, and yet is very often neglected. A tidy, well laid out, and consistently formatted document makes for easier reading and is suggestive of a careful and professional attitude towards its preparation. Most students use Word to prepare the dissertation, but an alternate excellent document preparation software is LaTeX, or for those wanting a WYSIWYM front-end to LaTeX, suitable for beginners, LyX (www.lyx.org). Whatever system you use make sure that you become familiar with it early on in the project so that dissertation preparation can be quick and without hitch.

Remember that quantity does not automatically guarantee quality. A 150 page dissertation is not twice as good as a 75-page one in the same way that a 10,000 line program is not twice as good as a 5,000 line one. Conciseness, clarity and elegance are invaluable qualities in dissertation writing, just as they are in other aspects of engineering, and will be rewarded appropriately. The shortest prize-winning project dissertation to date, for example, contained just 33 pages, although it is important to appreciate that the appropriate size and structure of a dissertation can vary significantly from one project to the next. Typical length is from 50 – 150 pages.

Despite these variations, however, most good dissertations have the following components in common - see the rest of the page for detailed information. 

Title page, abstract, acknowledgements

Title page  This should include the year, project title, MSc name, and your name. You should also list the name of your supervisor. 

Abstract  The abstract is a very brief summary of the dissertation's contents. It should be about half a page long. Somebody unfamiliar with your project should have a good idea of what it's about having read the abstract alone and will know whether it will be of interest to them.

Acknowledgements  It is usual to thank those individuals who have provided particularly useful assistance, technical or otherwise, during your project.

Contents page

Contents page  This should list the main chapters and sub sections of your dissertation. Choose self-explanatory chapter and section titles and use double spacing for clarity. If possible you should include page numbers indicating where each chapter/section begins. Try to avoid too many levels of subheading. Try if possible to stick to sections and subsections; sub-subsections are usually avoidable.

Introduction

Introduction  This is one of the most important components of the dissertation. It should begin with a clear statement of what the project is about so that the nature and scope of the project can be understood by a lay reader. It should summarise everything you set out to achieve, provide a clear summary of the project's background and relevance to other work and give pointers to the remaining sections of the dissertation which contain the bulk of the technical material.

The background section of the dissertation should set the project into context by relating it to existing published work which you read at the start of the project when your approach and methods were being considered. There are usually many ways of solving a given problem, and you shouldn't just pick one at random. Describe and evaluate as many alternative approaches as possible. The background section is often included as part of the introduction but can be a separate chapter if the project involved an extensive amount of research.

The published work may be in the form of research papers, articles, text books, technical manuals, or even existing software or hardware of which you have had hands-on experience. Don't be afraid to acknowledge the sources of your inspiration; you are expected to have seen and thought about other people's ideas; your contribution will be putting them into practice in some other context. However, you must avoid plagiarism: if you take another person's work as your own and do not cite your sources of information/inspiration you are being dishonest; in other words you are cheating.

Plagiarism and mandatory online course

All MSc Students must completed an online madatory Plagiarism Awareness course . The deadline for completing the online Plagiarism Awareness course for MSc students is 31 October.

Plagiarism will usually be detected (we have electronic systems such as Turnitin which can do this), and will normally result in failure of the project and degree. MSc dissertations are assessed in part on your ability critically to appraise the literature. That will normally be exhibited in the background Chapter(s).

A note on using quotations: Where another author has put all that you wish to say in an acceptable manner, it is then appropriate to quote him verbatim, but please see the information on Plagiarism on the main project page. You should indicate that it is a quotation, by using inverted commas ("...") around quoted phrases. A good approach is to indent the quoted passage - this is particularly so when it is a lengthy quote. Remember to give the reference to the original work and the author! Figures taken from other work should also be acknowledged by giving the reference.

Body of dissertation

The central part of the dissertation usually consists of three or four chapters detailing the technical work undertaken during the project. The structure of these chapters is highly project dependent. Often they reflect the chronological development of the project, e.g. design, implementation, experimentation, optimisation, although this is not always the best approach.

However you choose to structure this part of the dissertation, you should make it clear how you arrived at your chosen approach in preference to the other alternatives documented in the background. Your supervisor will advise you on the most suitable structure for these middle sections. The above caution about plagiarism applies equally to all sections of your dissertation.

Conclusions and future work

 All good projects conclude with an objective evaluation of the project's successes and failures and suggestions for fut ure work which can take the project further. It is important to understand that there is no such thing as a perfect project. 

Even the very best pieces of work have their limitations and you are expected to provide a proper critical appraisal of what you have done. Your assessors are bound to spot the limitations of your work and you are expected to be able to do the same.

Bibliography/references

The  bibliography  consists of a list of all the books, articles, manuals etc. used in the project and referred to in the dissertation. You should provide enough information to allow the reader to find the source. You should give the full title and author and should state where it is published, including full issue number and date, and page numbers where necessary. In the case of a text book you should quote the name of the publisher, place of publication. Be consistent in the way that you write them and give all necessary details, so that the references can be easily located e.g.

1) J.E. Carroll, “Technical Writes and Wrongs”, Electronics and Power , vol. 25, no.4 pp.256-258, April 1979, doi:10.1049/ep.1979.0166.

2) J. van Emden and J. Easteal, “Dear Sir or Madam”, Electronics and Power , Vol. 31, no.4, pp. 291-294, April 1985, doi: 10.1049/ep.1985.0187

The bibliography should contain keys to allow specific references where appropriate. Use numeric [1] or AuthorDate [Cla06] keys.

RefWorks is a web-based reference management tool that will maintain bibliographic references automatically. It can be integrated with Word and you can edit/export references in BibTeX format to use with LaTeX. Manual references are also fine and may be more appropriate given the time constraints of the project. For more help with referencing, please see the Library webpage and speak to your EEE Librarian.

Appendix/Appendices

The appendices contain information which is peripheral to the main body of the dissertation. Information typically included are things like program listings, complex circuit diagrams, tables, proofs, graphs or any other material which would break up the theme of the text if it appeared in situ.

Large program listings may be submitted with the dissertation although it is preferable either to provide them on CD, or to cite their web path name in the dissertation. Where CDs used you must prepare two CDs, one for each paper copy of the dissertation.

For projects which result in a new piece of software or hardware you should provide a proper user guide providing easily understood instructions on how to use it. A particularly useful approach is to treat the user guide as a walk-through of a typical session, or set of sessions, which collectively display all the features of your product.

Technical details of how the product works are rarely required here. Keep it concise and simple. The extensive use of diagrams illustrating the product in action usually proves particularly helpful. The user guide is often included as a chapter in the main body of the dissertation, but can be included as an appendix to the main dissertation.

Note on College branding of your thesis cover

Please note: It is not permitted for you to use the College crest on your dissertation or thesis cover. The College’s coat of arms is an important part of the graphic identity of Imperial College London. The crest is reserved for uses which promote the heritage and history of the College, such as degree certificates, invitations to formal College events, and sports team apparel and merchandise. Instead please use the Imperial College Logo. 

More information can be found  here about this.

For College information on how to use their Logo visit these pages:  http://www.imperial.ac.uk/brand-style-guide/visual-identity/the-imperial-logo/

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Progress / Interim Reports

Progress reports are common in engineering. As the name suggests, they document ongoing projects. They might be one-page memos or long, formal documents. Such a report is aimed at whoever assigned the project. Its goal is to enable the manager or sponsor of a project to make informed decisions about the future of the project. Usually, progress reports are stressful. The sponsor wants a job done quickly and cheaply; the engineer needs to ensure accuracy and quality. A sponsor might cancel even a quality job if it is behind or over budget. As the engineer, you need to please the sponsor and do the job well. Yet, any project of size or significance is bound to encounter snags: additional requirements, miscommunications, problems, delays, or unexpected expenses. A progress report must account for those snags.

The original proposal for the project determines the structure: make use of original milestones or the timeline. With this in mind, the simplest structure is as follows:

• Introduction
• Work Completed
• Work Scheduled

But a more comprehensive list of components will give you a clearer structure, even if you return to the simpler structure for the report itself. Beer and McMurrey’s [1] Detailed Structure:

• Project Description
• Progress Summary
• Problems Encountered
• Changes in Requirements
• Overall Assessment of the Project
• (This document adds:) Report Apparatus (titles, references, etc.)

1. Introduction: As always, first indicate the purpose of the report and its intended audience. Clearly define the time period covered in the report (see also titles). Then, explain the project’s objectives and summarize the major issues. Sometimes the summary can be a separate section from the introduction [2].

2. Project Description: In very short reports, the introduction might contain this section, but if it is under its own heading, readers who are familiar with the project can skip it. Someone unfamiliar with the project, however, needs summarized details such as purpose and scope of the project, start and completion dates, and names of parties involved [1]. Often this section can be adapted from a proposal or borrowed from a previous progress report.

3. Progress Summary: This is the substance of the report (so “summary” may be a misnomer). You want to discuss work done, work in progress, and work to be done. You might just use these as subheadings to structure the section. This would be a project-tasks approach. Other approaches are time-periods or a combined approach.

• Project-tasks approach: Focus on the tasks. Defined milestones can logically organize your discussion into this kind of structure. Also if you are working on a number of semi-independent tasks at the same time, this approach will work well [1].
• Time-periods approach: Focus on time: the previous period, the current period, the future. If a timeline (or deadline) is more important than milestones, then use this approach. Also, use it for projects with a simple linear structure.
• Combined approach: The two above approaches could be combined if, for example, under previous work, you break down what you have done by individual tasks. Or, under the tasks, you focus on what part is complete, what part is in progress, and what part is yet to come.

Your project (and sometimes your sponsor) will determine which of these three you use. If the problems encountered or changes required are time-related, then use the time-periods approach to your advantage; likewise, if the problems or changes relate to specific tasks then use the project-tasks approach. Another item that may be included here is a summary of financial data. This last item could be contained in a table or appendix, or an independent section.

4. Problems Encountered: As noted in the opening, snags are expected. Don’t hide from them; explain what they are and how they might affect key areas of the job (such as timing, price or quality). If the problem occurred in the past, you can explain how you overcame it. This is least serious; in fact, you look good. If the problem is in front of you (now or in the future), explain how you hope to overcome it, if you can.

5. Changes in Requirements: Here, you record the changes to the project: milestones added, new requirements, or schedule changes (good or bad). Even if these changes have not affected the ultimate goal of the project, you need to tell the sponsor how problems have been accommodated. Note: If changes are a direct result of problems encountered, sections 4 and 5 may be combined. This would lead to a modified organization: first problem and the change it required, then the next problem and change, and so on.

6. Overall Assessment of the Project: Since a progress report is not about a finished work, the conclusion needs only to give your professional opinion of how the project is going. Being unrealistically optimistic is as inappropriate as being unduly negative. Beware of promising early completion: a single setback can gobble up much time. Likewise, don’t overreact if you are behind schedule. You may also gain time along the way. Far more significant for the engineer is to explain anything that may change the expected quality of the final product. Keeping in mind your purpose can help you focus here: your goal is to enable the manager or sponsor to make informed decisions.

7. Report Apparatus: A long progress report will include all the apparatus of formal reports: letter of transmittal, title page, table of contents, abstract, appendices, references. Only the most common will be addressed here.

Title: whether on a separate page or merely as a header, the title sends an important message to the reader. It needs to be clear and concise. Sample good title:

PROGRESS REPORT: Manufacturing Custom Relief Valve Assemblies XYZ Company

Reporting Period: April – July 1997

Subtitle: Note that the subtitle in the above example incorporates the dates covered by the report. This makes handy reference for a reader, particularly on a large project where more than one progress report may be necessary.

Appendices: In a short report (less than 10 pages) keep appendices to a minimum. It is always appropriate, however, to lodge financial data in an appendix if it does not fit elsewhere in the report. An important guideline is that it is only worth including an appendix if you mention it in the guts of the report. Otherwise, leave it out altogether.

References: Systems of referencing vary widely within engineering disciplines. (See Online Handbook / Accurate Documentation for information about two of these systems (IEEE and Author-Date) and a Bibliography Builder, which formats bibliography entries automatically for you)

[1] Beer, D. and McMurrey, D. A Guide to Writing as an Engineer. Toronto: Wiley, 1997. [2] Markel, M. and Holmes, H. Technical Writing: Situations and Strategies. Scarborough: Nelson Canada, 1994.

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• Dissertation & Thesis Outline | Example & Free Templates

Dissertation & Thesis Outline | Example & Free Templates

Published on June 7, 2022 by Tegan George . Revised on November 21, 2023.

A thesis or dissertation outline is one of the most critical early steps in your writing process . It helps you to lay out and organize your ideas and can provide you with a roadmap for deciding the specifics of your dissertation topic and showcasing its relevance to your field.

Generally, an outline contains information on the different sections included in your thesis or dissertation , such as:

• Your anticipated title
• Your abstract
• Your chapters (sometimes subdivided into further topics like literature review, research methods, avenues for future research, etc.)

In the final product, you can also provide a chapter outline for your readers. This is a short paragraph at the end of your introduction to inform readers about the organizational structure of your thesis or dissertation. This chapter outline is also known as a reading guide or summary outline.

Table of contents

How to outline your thesis or dissertation, dissertation and thesis outline templates, chapter outline example, sample sentences for your chapter outline, sample verbs for variation in your chapter outline, other interesting articles, frequently asked questions about thesis and dissertation outlines.

While there are some inter-institutional differences, many outlines proceed in a fairly similar fashion.

• Working Title
• “Elevator pitch” of your work (often written last).
• Introduce your area of study, sharing details about your research question, problem statement , and hypotheses . Situate your research within an existing paradigm or conceptual or theoretical framework .
• Subdivide as you see fit into main topics and sub-topics.
• Describe your research methods (e.g., your scope , population , and data collection ).
• Present your research findings and share about your data analysis methods.
• Answer the research question in a concise way.
• Interpret your findings, discuss potential limitations of your own research and speculate about future implications or related opportunities.

For a more detailed overview of chapters and other elements, be sure to check out our article on the structure of a dissertation or download our template .

To help you get started, we’ve created a full thesis or dissertation template in Word or Google Docs format. It’s easy adapt it to your own requirements.

 Download Word template    Download Google Docs template

It can be easy to fall into a pattern of overusing the same words or sentence constructions, which can make your work monotonous and repetitive for your readers. Consider utilizing some of the alternative constructions presented below.

Example 1: Passive construction

The passive voice is a common choice for outlines and overviews because the context makes it clear who is carrying out the action (e.g., you are conducting the research ). However, overuse of the passive voice can make your text vague and imprecise.

Example 2: IS-AV construction

You can also present your information using the “IS-AV” (inanimate subject with an active verb ) construction.

A chapter is an inanimate object, so it is not capable of taking an action itself (e.g., presenting or discussing). However, the meaning of the sentence is still easily understandable, so the IS-AV construction can be a good way to add variety to your text.

Example 3: The “I” construction

Another option is to use the “I” construction, which is often recommended by style manuals (e.g., APA Style and Chicago style ). However, depending on your field of study, this construction is not always considered professional or academic. Ask your supervisor if you’re not sure.

Example 4: Mix-and-match

To truly make the most of these options, consider mixing and matching the passive voice , IS-AV construction , and “I” construction .This can help the flow of your argument and improve the readability of your text.

As you draft the chapter outline, you may also find yourself frequently repeating the same words, such as “discuss,” “present,” “prove,” or “show.” Consider branching out to add richness and nuance to your writing. Here are some examples of synonyms you can use.

If you want to know more about AI for academic writing, AI tools, or research bias, make sure to check out some of our other articles with explanations and examples or go directly to our tools!

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When you mention different chapters within your text, it’s considered best to use Roman numerals for most citation styles. However, the most important thing here is to remain consistent whenever using numbers in your dissertation .

The title page of your thesis or dissertation goes first, before all other content or lists that you may choose to include.

A thesis or dissertation outline is one of the most critical first steps in your writing process. It helps you to lay out and organize your ideas and can provide you with a roadmap for deciding what kind of research you’d like to undertake.

• Your chapters (sometimes subdivided into further topics like literature review , research methods , avenues for future research, etc.)

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

George, T. (2023, November 21). Dissertation & Thesis Outline | Example & Free Templates. Scribbr. Retrieved August 29, 2024, from https://www.scribbr.com/dissertation/dissertation-thesis-outline/

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University of Lincoln Computer Science Interim Report Template

A suitable template that can be used for the interim report submission for Computer Science at the University of Lincoln. Relevant as of 2022-23.

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