sample application letter for administrative manager

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Administrative cover letter example

Administrative cover letter middle part (body)

Key takeaways for an administrative cover letter.

The administrative desks of any company are its nerve centers. All information flows into and out of it. That means when hiring managers look to fill administrative positions, they need someone who can handle whatever comes at them with grace and efficiency. A great administrative cover letter gets your application to the top of the pile by showing off how you keep your department running smoothly.

The devil is in the detail, so how do you set yourself apart in a 400-word document? Rely on the experts to help!

In this cover letter guide, along with the corresponding administrative cover letter examples, we’ll cover the following topics to help you write the best cover letter possible:

• How to choose the best cover letter format and what paragraphs the cover letter should include
• How to make the most of each portion of your letter (header, greeting, intro, body and conclusion)
• What approach to take when writing your cover letter
• How to avoid common mistakes when writing your administrative cover letter.

What is the purpose of a cover letter when you have a great resume? (If you need help there, check out our resume guides as well.) What will make hiring managers sit up and take notice? The guide below will analyze the details and answer those questions (you can also check out our library of 125+ cover letter examples ).

Best format for an administrative cover letter

Organization is the name of the game for administrative professionals, so show off your talents with a well-formatted cover letter. Your application letter should contain:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

While these sections are standard, what you put in them is not. Before you begin, consider each company you plan to apply to. Get an understanding of its culture and mission. Find out how many people you will work with, if possible. All this information will guide the tone you take and the message you choose to deliver. 

Cover letters are individual documents

What do we mean by that? You really won’t be creating one letter, but many variations on the theme. Why? Two main reasons:

• Each job is different, and each administrative cover letter should reflect that
• You need to take the ATS into account in each part of your application, not just your resume so use those keywords and phrases in your letter, too.

Every time you apply for a new job, review your cover letter and make any and all necessary changes to address the needs of your prospective employer.

The comprehensive cover letter guide is a great read for general advice on writing cover letters, but the remainder of this text gets deeper into each paragraph and how best to compile it.

The administrative cover letter example below gives an overview of how to create your own application:

Dear Ms. Fisher,

As an administrative assistant within the legal sector, I am used to the exacting nature of the role. I am working towards my paralegal qualifications and enjoy getting involved in every aspect of the practice. The fixed-term role will be an ideal fit for my studies.

For the last several years I have worked as an administrative assistant in two very busy law offices, where I utilized my strengths to provide optimal front-end and back-end support to office staff. I am adept in working to fulfill administrative and clerical duties to ensure that offices run smoothly. I have assisted with three of the highest profile legal cases in the state last year and am used to varied project workloads. My love for organizing is what led me to supplement my studies in the administrative field, and my thirst for knowledge ensures that I get involved in every possible way. Please know that I understand what a crucial role an administrative assistant is – your legal teams need someone who appreciates the nuances of the legal process.

I look forward to the chance of meeting and understanding your expectations for the role. Feel free to contact me at your earliest convenience.

Best Regards,

Jeff Martabano

If you need additional inspiration for cover letter writing, you can check out our related administrative cover letter samples:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Office Manager cover letter sample
• Personal Assistant cover letter sample
• Administrative Officer cover letter sample
• Call Center cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample
• Secretary cover letter sample

Cover letter header

Make the most of the only design element your administrative cover letter contains. Administrative workers need to present a cool as a cucumber image to the office at all times.  A cleanly attractive header helps you establish that image at first glance.

That’s a bonus benefit of the header, whose main purpose is to display your contact information. This section should contain your name, email and best contact phone number in legible type. 

 Although you want to create a memorable image with your header, make sure above all that it is readable. You don’t want to place any obstacles in the way of your goal. You're writing this letter to get an interview, so make it easy for recruiters to schedule with you.

Be open to a phone screening interview or a video meeting. Prepare for these the same way you would for an in-person interview. The nice thing about a phone screening is you don’t need to get dressed up and you can keep some notes in front of you as reminders.

The aim of this section: Lay the groundwork for you image as an organized professional and make sure your contact information is in the forefront.

Cover letter greeting

The greeting of your administrative cover letter is just a few words, but they carry weight. Why? People warm up if they are addressed by name. “A person’s name is to that person, the sweetest, most important sound in any language,” Dale Carnegie, the guru of self-improvement and corporate training once said.

That’s why you should start off by using the name of the hiring manager, or if you can find it out, the name of your prospective boss. Unless you know for certain that a casual opening such as “hi there” is appropriate, stick with the more formal: “Dear Mr/Mrs/Ms. Surname” and triple check that you have the spelling and honorific correct. 

If you cannot discover the name of the person responsible for hiring, “to whom it may concern” is fine. “Dear _____ team” is acceptable if you know that fits in with the corporate culture.

The cover letter sample text below sticks with “Dear Mr/Mrs/Ms. Surname,” because it’s hard to go wrong with that traditional greeting.

The aim of the cover letter greeting: Make the extra effort to engage the hiring manager by learning their name and using it to draw them in.

Dear Ms. Fisher, 

Cover letter introduction

The role of administrative personnel is ever-changing. Artificial Intelligence (AI) assistants can do some of the work that once was done by hand. A strong administrative cover letter uses the introduction to highlight what you can do that AI can’t.

Client follow-up, programming skills, dealing with office personalities and priorities and even interpreting the data computer’s crunch are all skills AI cannot do, FastFuture points out. Focus your introduction on these high-level tasks and show how you are learning and evolving into the role of the future. You must only answer the question: “Why should I hire you?” by making it clear that your value goes well beyond answering phones or scheduling meetings.

If you can’t convince the recruiter here that you will be a great addition to the team, you won’t make the cut.

The aim of the cover letter intro: Point out the high level skills that make you a true value add to the company. 

You’ve wowed them with your main message, now you have the space to back that up with outstanding examples from your career. Explain why you want this particular job, then use career successes to show exactly how you will not just keep the office running smoothly, but improve processes and take on new tasks.

As you compile your career bests, make sure that they illustrate times when 25 tasks all had to be completed in the next 5 minutes or the office would implode! OK, maybe that’s an exaggeration (maybe not) but you want to demonstrate that you can handle the toughest situations with aplomb.

Bullets are a great way to highlight several important successes: They save space (you can leave out unnecessary phrases such as “in my most recent position I was able to” and jump right in with your action word) and they break up large blocks of type.

Try to let your personality show with both the stories you choose and the language you use. Also remember that the body of your letter also gives you space to add detail and data that did not fit into your resume. 

Read the cover letter sample text below for one way to accomplish this.

The aim of the body of your cover letter: Cement the recruiter’s impression of you as a multi-tasker who stays calm under pressure and reveal a bit of your personality.

How to close an administrative cover letter (conclusion and sign-off)

A memorable administrative cover letter ends with a flourish that leaves no doubt in the recruiter’s mind that you deserve that interview. Show confidence that you will have the office under control and will make the working lives of all you support easier.

Restate the reason you will be a great fit for the job. Then, add a more personal touch. Try detailing why you want to work for the company (it doesn’t hurt to be a bit complimentary but don’t veer into fawning) or express the satisfaction you get from a job well done. Leave something unsaid that would be a great question for your interview.

Finish with a respectful request for an interview and sign off with “Sincerely” or “Best regards.”

The aim of this part:  Remind the recruiter why you are an excellent candidate and request an interview.

I look forward to the chance of meeting and understanding your expectations for the role. Feel free to contact me at your earliest convenience.  

Administrative cover letter with no experience

Maybe you’re thinking, “Sure, this would be easy if I had administrative experience, but I don’t!” That’s OK. Your targeted job requires many soft skills that you do have experience using. If you have participated (or better yet led) and extracurricular activities, completed group projects, taken any computer or business classes, or volunteered, you can use those experiences. The soft skills you want to highlight include:

• Organization
• Communication
• Collaboration
• Time management
• Reliability

Explain why you want the job and show that you are responsible and ready to enter the workforce.

Basic mistakes in an administrative application letter (and how to avoid them)

• Spelling and grammar errors. While a hiring manager may overlook a typo, you don’t want to take that chance, especially because you may be tasked with client-facing communication. Have a friend or colleague look over your letter. Use a spellcheck and grammar check function, but don’t rely entirely on them. They make errors too.
• Getting too wordy. Keep your examples and anecdotes to a sentence or two at most. You only have about 400 words, so you don’t want to spend them all in one place.
• Focusing too much on one type of skill. You definitely need soft skills in your job, but don’t forget that your software expertise and ability to analyze data are valuable too.
• Administrative roles have expanded to include higher level skills.
• Adopt a tone and message that reflect the culture of the company you are applying to work for.
• You will be working closely with many people, so let your personality show through. This will help recruiters decide whether you are a good fit.
• Use examples that show off your grace under pressure.

Resume.io’s expert-tested and pre-formatted cover letter templates make it simple to click and start creating. Use the advice in this guide to help you develop a letter that speaks directly to the hiring manager and grabs you that interview.

Free professionally designed templates

2 Professional Administrative Manager Cover Letter Examples for 2024

Your administrative manager cover letter must quickly highlight your ability to lead. It should showcase your organizational skills and attention to detail. In your letter, provide examples of successful projects you've managed. Demonstrate how your communication skills have benefited your team and organization.

Cover Letter Guide

Administrative Manager Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrative Manager Cover Letter

Key Takeaways

Administrative General Manager

Drafting an effective administrative manager cover letter can be challenging, especially when you're deep in the job application process and realize it's a key requirement. Your cover letter is your chance to shine beyond your resume. Focus on a professional triumph that you're truly proud of; weave a narrative that captures your unique capabilities. Keep it concise and free of clichés to maintain formality, ensuring your story fits neatly on one page. Ready to standout? Let's start.

• Create a administrative manager cover letter to persuade the recruiters you're the best candidate for the role;
• Use industry-leading administrative manager cover letter templates and examples to save time;
• Dedicate your administrative manager cover letter space to your best achievement;
• Make sure your administrative manager cover letter meets recruiters' expectations and standards.

Avoid starting at the blank page for hours by using Enhancv's AI - just upload your resume and your administrative manager cover letter will be ready for you to (tweak and) submit for your dream job.

If the administrative manager isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Administrative Manager resume guide and example
• Front Desk Manager cover letter example
• Front Desk Supervisor cover letter example
• Front Desk Medical Receptionist cover letter example
• Administrative Associate cover letter example
• Temporary Administrative Assistant cover letter example
• Executive Assistant to CEO cover letter example
• Office Manager cover letter example
• Construction Administrative Assistant cover letter example
• Business Office Manager cover letter example
• School Secretary cover letter example

Administrative Manager cover letter example

Nora Wright

San Antonio, Texas

+1-(234)-555-1234

[email protected]

• Demonstrating the impact of past achievements, such as the implementation of new software that increased productivity, directly relates to the candidate's ability to improve processes and aligns with a company looking for demonstrable results.
• Highlighting transferable skills like project management, financial acumen, and coordination abilities emphasizes the candidate's readiness to handle a variety of duties and challenges associated with the Administrative Director role.
• Expressing knowledge of the company's values and drawing parallels to personal professional philosophy shows a cultural fit and presents the candidate as someone who understands and is enthusiastic about the organization's mission.
• Mention of eagerness to discuss how the candidate's background, skills, and achievements will further the goals of the hiring team creates an opportunity for dialogue and shows proactive communication skills, which are vital for administrative roles.

What are the basics of the design or format of your administrative manager cover letter?

To start, here's a reminder for you: the Applicant Tracker System (or software that is used to assess candidate profiles), won't be reading your administrative manager cover letter.

Recruiters enjoy reading administrative manager cover letters with a standardized format that uses:

• the same font as the resume (e.g. modern ones like Raleway or Volkhov are prefered over the clichéd Times New Roman or Arial);
• single spacing to keep the content concise and organized (this is all ready for you in our cover letter templates );
• a one-inch margin to wrap around the text, like in our cover letter builder ;
• PDF as a file format, as it allows your design (and visual element) to stay the same.

Finally, we can't go on without mentioning the key sections of your administrative manager cover letter.

In the top one-third, make sure to include a header (with your contact information, name, role, and date), a salutation, and an introduction.

Next, follows the heart and soul of your administrative manager cover letter or its body.

End your administrative manager cover letter with a closing paragraph and, if you wish, a signature.

The top sections on a administrative manager cover letter

Header: Include your contact information, the date, and the employer's contact information to ensure the cover letter looks professional and to make it easy for the recruiter to reach out to you.

Greeting: Use a formal salutation, addressing the hiring manager by name if possible, which shows you've done your research and are serious about applying for the administrative manager position.

Introduction: Start with a strong opening sentence about your relevant experience or skills in administration management that will capture the recruiter's attention and encourage them to read further.

Body: Outline your relevant administrative skills, such as team leadership, project management, and operational organization, with specific examples from past experiences to demonstrate how you are a good fit for the role of administrative manager.

Closing: End with a call to action, such as expressing your eagerness to discuss how you can contribute to the organization in an interview, and a polite closing remark thanking the recruiter for considering your application.

Key qualities recruiters search for in a candidate’s cover letter

• Proven leadership skills: Critical for overseeing administrative teams, delegating tasks, and ensuring the efficiency of office operations.
• Strong organizational abilities: Essential for managing office logistics, scheduling, and maintaining high levels of coordination among departments.
• Exceptional communication skills: Necessary for facilitating clear and effective interaction with staff, executives, and external stakeholders to ensure seamless operations.
• Budget management experience: Vital for controlling administrative costs, conducting financial analysis, and optimizing resource allocation.
• Proficiency in office technology: Crucial for managing information systems, database administration, and staying current with modern office software and tools.
• Adaptability and problem-solving: Important for responding to unforeseen challenges, handling workplace issues, and implementing new processes or systems to improve productivity.

The administrative manager cover letter salutation: how to address hiring managers

After covering the format of your administrative manager cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Leader,
• Dear Mr./Ms. [Last Name],
• Dear Dr. [Last Name],
• Dear Selection Committee,

Get creative with your administrative manager cover letter introduction

Recruiters are going to assess plenty of candidate profiles for the role. Thus, anything you do to stand out will win you brownie points.

Use your administrative manager cover letter introduction to share something memorable about your experience .

But before you go down the rabbit hole of creativity and humor, align your message with the company culture.

For example, if you are applying for a role in some startup, use those first two sentences to tell a funny story (about your experience) to quickly connect with the recruiter.

The middle or body of your administrative manager cover letter body: a great instrument to tell a story

Now that you've set the right tone with the greeting and introduction of your administrative manager cover letter, it's time to get down to business .

Hear us out, the body of your administrative manager cover letter is the best storytelling instrument you have, in your job-hunting arsenal.

Writing the next three to six paragraphs, take the time to reassess the advert to discover job-crucial requirements.

Next, choose one accomplishment that covers those key skills and talents.

Use precisely that achievement to tell an exciting story of how you match the ideal candidate profile.

In the undertones of your story or administrative manager cover letter body, hint at the difference you'd make and sell your application as the perfect one for the job.

Closing paragraph basics: choose between a promise and a call to action

You've done all the hard work - congratulations! You've almost reached the end of your administrative manager cover letter .

But how do you ensure recruiters, who have read your application this far, remember you?

Most administrative manager professionals end their cover letter with a promise - hinting at their potential and what they plan on achieving if they're hired.

Another option would be to include a call for follow-up, where you remind recruiters that you're very interested in the opportunity (and look forward to hearing from them, soon).

Choose to close your administrative manager cover letter in the way that best fits your personality.

Which story should you tell in your administrative manager cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your administrative manager cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your administrative manager cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Turning your administrative manager cover letter into a success is all about staying authentic to yourself and relevant to the job:

• Be creative with your administrative manager cover letter introduction by stating something you enjoy about the company (that is genuine) or about your skill set (to get the recruiters' interested);
• Use single spacing and have a one-inch margin wrapping all around the content of your administrative manager cover letter;
• Select just one past achievement from your career or life to tell a story of how you've obtained job-crucial skills and how they'd be beneficial to the role;
• The finishing paragraph of your administrative manager cover letter doesn't necessarily have to be a signature but could be a promise of what you plan to achieve in the role;
• Instead of focusing on your lack of experience, spotlight your transferable skills, one relevant achievement, and career dreams.

Administrative Manager cover letter examples

Explore additional administrative manager cover letter samples and guides and see what works for your level of experience or role.

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Administration Manager Cover Letter Example (Free Guide)

Create an administration manager cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking for a position as an administration manager? Our comprehensive cover letter guide will help you get the job of your dreams. From how to structure your letter to what to include, we'll provide all the tips and tricks to crafting a compelling and effective cover letter.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Dear Hiring Manager,

I am excited to apply for the position of Administration Manager at ABC Company. With my extensive experience in office management, I am confident that I am the best candidate for this role.

In my current role as an Office Manager at XYZ Company, I have been responsible for the day-to-day operations of the office, including overseeing administrative functions, managing budgets, and providing customer service support. Furthermore, I have implemented several cost-saving measures, improved efficiency, and increased customer satisfaction. I have also been responsible for coordinating events, managing databases, and ensuring that the office remains compliant with all applicable laws and regulations.

I possess the necessary skills to excel in the role of Administration Manager at ABC Company. I am highly organized and detail-oriented, with excellent communication skills. I am also adept at multitasking and working under pressure. Additionally, I am proficient in Microsoft Office, QuickBooks, and other software programs.

I believe my qualifications and experience make me an ideal candidate for this role. I am confident that I can bring a great value to your team. Thank you for your time and consideration. I look forward to hearing from you.

Sincerely, [Your Name]

Why Do you Need a Administration Manager Cover Letter?

• A cover letter for an Administration Manager position is essential when applying for a job in the field.
• It is a way for you to introduce yourself to the employer, explain your qualifications, and highlight your credentials for the role.
• It also gives you the opportunity to express your enthusiasm for the position, and why you believe you would be a good fit for the job.
• A well-written cover letter can make all the difference in getting your foot in the door and landing an interview.
• It shows the employer that you are serious about the job and have taken the time to craft a professional letter.
• It also allows you to provide further details about your skills, experiences, and expertise that would be relevant to the role.
• Your cover letter can also be used to demonstrate your knowledge of the company, and why you would be a great addition to their team.

A Few Important Rules To Keep In Mind

• Keep your cover letter brief and to the point. Focus on the qualifications that make you an ideal candidate for the position.
• Use a professional and business-like tone. Avoid overly informal language.
• Address the cover letter to the specific person to whom you are applying.
• Show enthusiasm for the role and the organization.
• Highlight your relevant experience and qualifications.
• Explain why you are the best choice for the position.
• Proofread your letter for errors and typos.
• Include your contact information in the letter.
• End the letter with a polite closing.

What's The Best Structure For Administration Manager Cover Letters?

After creating an impressive Administration Manager resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administration Manager cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Administration Manager Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Administration Manager, I have the skills and qualifications necessary to contribute to the success of your organization. I am confident that my extensive knowledge of office operations, strong organizational and time management abilities, and excellent customer service skills will make me an asset to your team.

In my current role as an Administration Manager, I manage all aspects of day-to-day office operations, including scheduling, customer service, maintaining records, and managing staff. I also oversee inventory management and budgeting. My experience has allowed me to develop an eye for detail and accuracy, both of which have been essential in maintaining efficient operations.

I am adept at people management, and I have successfully trained and supervised staff in a variety of departments. I am also experienced in developing and implementing new protocols and procedures to streamline operations. As an experienced leader, I am able to motivate and inspire teams to reach their highest potential.

I am also comfortable working with a variety of computer programs, including Microsoft Office Suite, QuickBooks, and several customer database programs. My experience in data entry and record-keeping is also an asset in this role.

I possess excellent communication skills and am able to quickly build relationships with both clients and colleagues. I am also highly organized and enjoy working in a fast-paced environment. I am confident that I am the right candidate to fill the Administration Manager position and would welcome the opportunity to discuss my qualifications further.

Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Administration Manager Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not highlighting your qualifications for the job.
• Not including a professional summary.
• Including irrelevant information.
• Making the letter too long.
• Using passive language.
• Not addressing the letter to a specific person.
• Using generic phrases.
• Not proofreading your letter.
• Failing to include contact information.
• Not customizing the letter for each job application.

Key Takeaways For an Administration Manager Cover Letter

• Highlight your experience in both administrative and managerial roles.
• Demonstrate your ability to work both independently and as part of a team.
• Show how you successfully handled multiple projects and tasks.
• Demonstrate your knowledge of relevant computer software and technology.
• Showcase your excellent communication and interpersonal skills.
• Emphasize your ability to work effectively under pressure and tight deadlines.
• Highlight any additional certifications or qualifications you have.

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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

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Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

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5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

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Administrative Manager Cover Letter Example

Increase your chances of scoring a job and pick up more ideas for your next cover letter with our free, easily editable Administrative Manager cover letter example. Copy and paste this cover letter sample as it is or revise it in our online cover letter maker.

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Administrative Manager Cover Letter Example (Full Text Version)

Herkko Mikkonen

Dear Recruiting Manager,

I am writing to express my interest in the Administrative Manager position at B&E Group, Inc. as advertised on Indeed.com. I believe that my extensive career background aligns perfectly with the requirements of the role.

Currently, I hold the position of Administrative Manager at B&E Group, Inc. where I oversee various office functions, manage a team of 5 employees, and handle the organization of spreadsheets, databases, and reports. This experience has honed my team collaboration and communication skills, making me a valuable asset to any organization.

Some of my notable achievements include reducing office costs by 20% in a year and being recognized as Employee of the Year for consistently surpassing targets.

I hold a bachelor's degree in Business Administration from Boston College, where I actively participated in various clubs and served as President of the Business Club for 2 years. As a native Finnish speaker fluent in English, I am proficient in using a range of software programs essential for the role.

I have attached my resume for your review and would greatly appreciate the opportunity to discuss how my skills and experiences can contribute to B&E Group, Inc. Thank you for considering my application. I look forward to hearing from you soon.

Yours sincerely,

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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