how to reduce size of powerpoint presentation windows

• PRO Courses Guides New Tech Help Pro Expert Videos About wikiHow Pro Upgrade Sign In
• EDIT Edit this Article
• EXPLORE Tech Help Pro About Us Random Article Quizzes Request a New Article Community Dashboard This Or That Game Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
• Browse Articles
• Learn Something New
• Quizzes Hot
• This Or That Game
• Train Your Brain
• Explore More
• Support wikiHow
• About wikiHow
• Log in / Sign up
• Computers and Electronics
• Presentation Software

How to Reduce Powerpoint File Size

Last Updated: March 29, 2022

This article was co-authored by wikiHow staff writer, Jack Lloyd . Jack Lloyd is a Technology Writer and Editor for wikiHow. He has over two years of experience writing and editing technology-related articles. He is technology enthusiast and an English teacher. This article has been viewed 977,751 times. Learn more...

This wikiHow teaches you how to lower a PowerPoint presentation file's size by compressing its images on a Windows or Mac computer, or by clearing the editing data on a Windows computer. There is currently no option to delete the editing data of PowerPoint presentations on a Mac.

Compressing Images on Windows

• If your PowerPoint file isn't yet open, first open it by double-clicking it.
• It doesn't matter which picture you double-click, since all of them will open the appropriate tab.

Compressing Images on Mac

Removing Edit Data on Windows

Expert Q&A

• Using JPEG files rather than other file formats will cut down on your presentation's overall size. Thanks Helpful 0 Not Helpful 0
• When formulating a presentation, using the default plain backgrounds in your slides will make your file smaller than if you upload detailed backgrounds. Thanks Helpful 0 Not Helpful 0
• If you can't get your PowerPoint file to shrink down enough to send it via email, you can upload it to a cloud service (e.g., Google Drive) and send an email with a link to the file instead. Your recipient will be able to download the file from Google Drive. Thanks Helpful 0 Not Helpful 0

• Reducing your images' quality will make a noticeable difference in your PowerPoint's overall quality. Thanks Helpful 1 Not Helpful 1

You Might Also Like

• ↑ https://support.office.com/en-us/article/Reduce-your-file-size-631d1d48-a56b-4fd4-ad66-091dd201db10?ui=en-US&rs=en-US&ad=US&fromAR=1#bmpp
• ↑ http://www.isumsoft.com/it/reduce-powerpoint-file-size-in-office-2016/

About This Article

1. Double-click an image. 2. Click Compress Pictures . 3. Remove the check mark from “Apply only to this picture.” 4. Select a lower DPI. 5. Click OK . 6. Click File . 7. Click Options . 8. Click Advanced . 9. Click Discard editing data . 10. Click OK and save the file. Did this summary help you? Yes No

• Send fan mail to authors

Is this article up to date?

Featured Articles

Trending Articles

Watch Articles

• Terms of Use
• Privacy Policy
• Do Not Sell or Share My Info
• Not Selling Info

wikiHow Tech Help Pro:

Level up your tech skills and stay ahead of the curve

10 Ways to Compress PowerPoint Presentations to Reduce File Size

10 Strategies to Compress or Reduce the Size of Large PowerPoint Presentations

by Avantix Learning Team | Updated September 21, 2023

Applies to: Microsoft ®  PowerPoint ® 2013, 2016, 2019 and 365 (Windows)

You can compress or reduce the size of large PowerPoint presentations in several ways. The most common strategy to reduce the size of a PowerPoint file is to compress pictures, video and audio. However, you can also use other methods to make files smaller including saving media and PowerPoint files in other formats and converting or removing embedded objects.

In this article, we'll look at 10 ways to compress or reduce the size of a PowerPoint presentation:

• Compress pictures
• Insert pictures instead of copying and pasting
• Use smaller image files
• Convert images to a different file type
• Save a copy of images with artistic effects
• Compress audio and video
• Link to audio or video files
• Convert Excel charts and other embedded objects
• Save a copy of large PowerPoint files
• Save a copy in PDF format

Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of PowerPoint, the size of your screen and your Control Panel settings. For PowerPoint 365 users, Ribbon tabs may appear with different names. For example, the Picture Tools Format tab may appear as Picture Format.

To view file size in PowerPoint:

• Click the File tab in the Ribbon.
• Click Info. In the Properties area, file size is listed beside Size.

Once you've completed the following strategies, close and save the PowerPoint file, reopen it and check the file size again. You can also view file size in Windows 10 File Explorer or Windows Explorer in older versions of Windows.

Recommended article : How to Embed a YouTube Video in PowerPoint

Do you want to learn more about PowerPoint?  Check out our virtual classroom or live classroom  PowerPoint courses >

1. Compress pictures

One of the most common ways to reduce file size is to compress one or all of the pictures in your PowerPoint file. You may want to try this with one picture at a time to be sure you are satisfied with the result after compression.

To compress a picture:

• In Normal View, select a picture on image on a slide.
• Click the Picture Tools Format or Format Picture tab in the Ribbon.
• In the Adjust group, click Compress Pictures. A dialog box appears.
• Select the check box to Apply only to this picture if you want to compress only the current picture or uncheck this option if you wish to compress all pictures in the presentation.
• Select the check box to Delete cropped areas of pictures if you have cropped images and want to permanently delete the areas you have removed by cropping.
• Choose the desired document resolution.

Don't forget to check pictures in Slide Master View (click the View tab in the Ribbon and then click Slide Master) as you may want to compress or delete those images as well.

Also, be sure to check image(s) after you compress them to be sure to are satisfied with the quality of the image(s). If you create a copy of the presentation before compressing the image(s), you can revert to the original if necessary.

2. Insert pictures instead of copying and pasting

It's best to insert pictures, rather than copying and pasting (or dragging and dropping) into the PowerPoint file. When you copy and paste (or drag and drop) an image into a presentation, it can lose compression, change file type and also bring in other data that can increase file size.

To insert a picture onto a PowerPoint slide:

• In Normal View, display the slide where you want to insert a picture.
• Click the Insert tab in the Ribbon and click Pictures (2013 and later versions) or Picture (2010). You can also click the Pictures or Picture icon in a placeholder on a slide. A dialog box appears.
• Navigate to the location of the picture.
• Select the picture and click Insert or double-click the picture.

You also have the option of linking to a picture file by clicking the arrow beside Insert in the Insert Picture dialog box and then choosing Link to File. However, the picture is not actually "in" the file (which reduces file size) and if you email the document, the pictures will not be included. If you use this strategy, it's best to copy the picture to the same folder as the PowerPoint presentation and be sure to bring the entire folder with you when you deliver the presentation.

3. Use smaller image files

It's best to insert pictures in smaller sizes to reduce the size of your PowerPoint files. For example, if you are inserting pictures from a phone taken at a high resolution, this will result in larger PowerPoint decks. Create, save or send images at a lower resolution and insert the lower resolution images into your PowerPoint files.

If you're using stock images, select images at the lowest resolution (at the quality level you require). You can also open an image in an image editing program (such as Microsoft Picture Manager or Adobe Photoshop) and then save it at a lower resolution.

In PowerPoint 365, one of the biggest culprits causing inflated file size is 3D models. Although 3D models are not inserted as pictures but rather as 3D models, they are images. One 3D model we inserted took up 17 MB of space. You can't compress 3D models like other types of images so you may need to delete 3D models or use a picture instead of a 3D model if file size is an issue.

4. Convert images to a different file type

Prior to inserting an image in PowerPoint, you can open it in an image editing program (such as Microsoft Picture Manager or Adobe Photoshop) and then use Save As to save the image in another format.

The format that will result in the smallest size is usually JPEG (Joint Photographic Experts Group format) or JPG. The JPEG compression algorithm significantly reduces the file size of images.

You can also save images in PowerPoint in different formats:

• Right-click the picture. A drop-down menu appears.
• Select Save As Picture. A dialog box appears.
• Navigate to the folder where you want to save the image.
• Enter a name for the file and select a format such as JPG or PNG.
• Click Save.
• In the PowerPoint presentation, delete the original image.
• Click Insert and then click Picture(s).
• Navigate to the location with the image you saved.
• Double-click the image.

5. Save a copy of images with artistic effects

When you apply an artistic effect to an image, PowerPoint retains two copies of the image (the original and a copy with the artistic effects). This allows the user to reset the image but can significantly increase file size. Compressing pictures also doesn't normally have any effect on images where you have applied artistic effects.

If you have applied an artistic effect (such as blur) to an image, you can reduce file size using the following method:

• Right-click the image with the artistic effect. A drop-down menu appears.
• Enter a name and select a file type (usually JPG or PNG).
• In the PowerPoint presentation, delete the image with the artistic effect.
• Navigate to the location with the image you saved with the artistic effect.

6. Compress audio and video

In 2010 and later versions of PowerPoint, audio and video files are copied into presentations rather than linked to the original files. You can improve playback performance and reduce PowerPoint file size by compressing audio and video files in your presentation.

Files can be compressed at different quality levels.

In PowerPoint 2013 and 2016, you can compress to the following quality levels:

• Presentation Quality – select this option to save space but maintain overall audio and video quality.
• Internet Quality – select this option and quality will be comparable to media which is streamed over the web.
• Low Quality – select this option if space is limited, such as when you are sending presentations via e-mail.

In PowerPoint 2019 and 365, you can compress to the following quality levels:

• Full HD (1080p) – select this option to save space while maintaining overall audio and video quality.
• HD (720p) – select this option to save space and the quality will be comparable to media which is streamed over the Internet.
• Standard (480p) – select this option when space is limited, such as when you are sending presentations via e-mail.

The following compression options appear in PowerPoint 2019 or 365:

Note: Some older video file formats may not compress or export properly. Embedded subtitles and alternate audio tracks will be lost in the compression process.

To compress media in PowerPoint:

• Open the presentation that contains the audio or video files you want to compress.
• Save a copy of the presentation so you can retain a copy of the file with the original media.
• In the copy, click the File tab in the Ribbon.
• Click Info.
• In the Media Size and Performance area, click Compress Media. A dialog box appears.
• Select the desired compression option. A dialog box appears indicating that media compression is in progress. PowerPoint will indicate how much space is saved.
• When compression is complete, click Close.

7. Link to audio or video files

You also have the option of linking to audio or video files. When you insert an audio or video file, click the arrow beside Insert in the Insert dialog box and then choose Link to File. Linked audio or video is not actually "in" the presentation (which reduces file size) and if you email the presentation, the media files will not be included if you have linked to audio or video files. Linking was the default behavior in PowerPoint 2007 and earlier versions for video and larger audio files.

If you choose to link to audio or video files, t's best to copy the media files to the same folder as the PowerPoint presentation and be sure to bring the entire folder with you when you deliver the presentation.

Note: You cannot apply certain types of formatting to linked video files.

8. Convert Excel charts and other embedded objects

Embedded objects such as Excel charts or worksheets can also increase file size. If you convert embedded objects to images, it can impact the size or your presentation. You can also reduce file size by breaking links to Excel files.

If you want to convert embedded objects into pictures, you can ungroup them or cut and paste them back into PowerPoint.

To ungroup an object:

• Select the chart or embedded object.
• Click the Format tab in the Ribbon. This tab may appear as Drawing Tools Format, Drawing Format or Shape Format.
• Select Group and then Ungroup. A dialog box appears asking if you want to convert the object to a PowerPoint object.

To cut an object and paste it back into a presentation as a picture:

• Select the embedded chart or object.
• Press Ctrl + X to cut it.
• Click the Home tab in the Ribbon.
• Click the arrow below Paste to display the drop-down menu and then choose Paste Special.
• Select an image type (such as JPEG) and click OK.

If you have links to Excel files, you can reduce file size using Edit Links to Files. Check out How to Break, Update or Change Links to Excel Charts or Worksheets in PowerPoint for more information on how to break links.

9. Save a copy of large PowerPoint files

It's a good idea to save a copy of a large PowerPoint files periodically using Save As and give the file a different name (i.e. Sales Presentation and the date). If you save a copy using Save As, version history and some editing data is removed during the process and this will reduce file size. This can also help avoid corrupted files.

To save a copy of a PowerPoint presentation:

• Choose Save As. If necessary, click Options or More Options. A dialog box appears.
• Navigate to the desired location.
• Enter a new name for the presentation.

10. Save a copy in PDF format

It's also common to save a copy of a presentation as a PDF (portable document format) file to reduce the size and then share it with others. You can compress images during the process.

To save a PowerPoint presentation as a PDF (and compress images):

• Choose Save As and then click Options or More Options if necessary. A dialog box appears.
• Navigate to the desired location and enter a name for the file. You can use the same name since the extension will be different (PDF).
• Under File Type, select PDF.
• Click Tools on the bottom right of the dialog box. A drop-down menu appears.
• Select Compress Pictures. A dialog box appears.
• Click the desired compression option.

Large file size is a common problem in PowerPoint and you can use these strategies to reduce the size of your PowerPoint presentations. Compressing the size of your decks should also help to improve speed and avoid crashes.

This article was originally published on November 6, 2016 and has been updated for clarity and content.

Subscribe to get more articles like this one

Did you find this article helpful? If you would like to receive new articles, JOIN our email list.

More resources

How to Change Slide Size in PowerPoint

How to Get Slide Design Ideas Using PowerPoint Designer

How to Morph in PowerPoint to Design Engaging Presentations

How to Break, Update or Change Links to Excel Charts or Worksheets in PowerPoint

Where to Find Free Images for Your PowerPoint Presentations (10 Great Stock Photo Sites)

Related courses

Microsoft PowerPoint: Introduction

Microsoft PowerPoint: Intermediate / Advanced

Microsoft PowerPoint: Design for Non-Designers

Microsoft PowerPoint: Accessible PowerPoint Presentations

Microsoft PowerPoint: Animations Bootcamp

VIEW MORE COURSES >

To request this page in an alternate format,  contact us.

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at [email protected] if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.

Copyright 2024 Avantix ® Learning

You may also like

How to Insert or Type E with an Accent Mark in PowerPoint (È, É, Ê, Ë, è, é, ê, or ë)

You can insert or type e with an accent mark in PowerPoint using built-in tools or keyboard shortcuts (including Alt code shortcuts). The letter e can be inserted with an accent in both upper or lower case in text boxes or placeholders on slides, the slide master or layouts. The following are common accents in upper or lower case – È, É, Ê, Ë, è, é, ê, or ë.

How to Fade a Picture or Part of a Picture in PowerPoint (Using a Gradient)

You can fade a picture in PowerPoint by drawing a rectangle shape on top of the picture and then filling the rectangle with a gradient from opaque to transparent. This technique is often used to fade an image into the background of a slide. Since the rectangle is placed on top of the image and then text may be placed on top of the rectangle, you may need to reorder the objects.

How to Lock an Image, Shape or Other Object in PowerPoint

You can now lock an image, shape or other object in PowerPoint. Objects can be locked in Normal View or Slide Master View. Only PowerPoint 365 users can lock objects to prevent moving and resizing. This is helpful if you want to select and move other objects on the slide or prevent others from moving or resizing an object. You can lock items using the context menu or the Selection Pane.

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at [email protected]

Our Courses

Avantix Learning courses are offered online in virtual classroom format or as in-person classroom training. Our hands-on, instructor-led courses are available both as public scheduled courses or on demand as a custom training solution.

All Avantix Learning courses include a comprehensive course manual including tips, tricks and shortcuts as well as sample and exercise files.

VIEW COURSES  >

Contact us at  [email protected]  for more information about any of our courses or to arrange custom training.

Privacy Overview

Pin it on pinterest.

• Print Friendly

• 24/7 Live Chat

+1 877 315 1713

Find anything you need

You have %itemCount% in your cart. Total being %total%

5 Methods to Reduce the File Size of a PowerPoint Presentation

In some cases, especially when creating large presentations, the file size of your project may go up to a rather large number. This can make it difficult to share your finished presentation, especially if you’re using email services or a USB to store it on.

To help combat this issue,  PowerPoint  comes with options to compress various elements and reduce the file size or projects. You can compress images, videos, convert 3D objects to static images or even use the PPTX or ZIP formats to further optimize file size.

Our article focuses on all the methods to help you compress PowerPoint files and create more shareable presentations.

Jump to Solution

Method 1: compress images in powerpoint, method 2: compress videos in powerpoint, method 3: swap 3d models with static images, method 4: convert your presentation to pptx format, method 5: compress powerpoint presentations as a zip file.

The first way to reduce the file size of your presentations is definitely compressing the images used in your slides. Images with large resolution can quickly start generating large file sizes.

Oftentimes when making a presentation, there’s no need for large images to be displayed on the screen, so compressing your images won’t harm the final outcome. According to our tests, correctly compressed images can help you reduce the file size of your presentation by 17 times.

• Select the picture you want to compress. This will open up the  Pictures Tools Format  tab in the ribbon on top of your screen.
• Click on the  Compress Pictures  button.
• Select the desired picture quality and options. The lower the PPI number, the more compressed your image will be.
• Make sure to check “ Delete cropped areas of pictures ” and choose whether you want to apply the compression to all pictures in your presentation, or selected pictures only.
• Click the  OK  button. You should immediately see the changes in quality and notice the reduced file size.

It’s not a secret that video files can be huge. If you have videos embedded into your presentations, it’s not uncommon that you’ll end up with a large file size that’s hard to transfer between devices, USB’s and email. To make sure your presentation doesn’t exceed file size limits, you can try to compress the videos in it.

• Open your presentation in PowerPoint, then navigate to the  File  tab and go to the  Info  page within the backstage view.
• When video files are detected in your presentation, you'll be able to see the  Compress Media  button. Simply click on it, then choose the desired quality. In most cases, compressing to  1080p  or  720p  will significantly reduce the file size of your presentation.
• A new window will open up showing the progress of the compression and determining how much space was saved. Wait for the process to finish.
• Check your video and make sure you’re happy with the quality. If you want to undo the compression, navigate back to  File  >  Info  >  Compress Media , and choose to  Undo  the last compression.

(Source: Nuts & Bolts)

While 3D models are definitely useful and give your presentations more visual interest, they definitely increase the file size of the finished product. If you’re working with a limited amount of space, we recommend swapping 3D models with static images. You can use images from the internet, or even take a  screenshot  of the model and insert it manually.

• If you want to replace the 3D model entirely, simply select it and press the Delete button on your keyboard. This will remove all traces of the model from your presentation as soon as you save it, and significantly reduce the file size.
• Insert an image in place of the 3D model by using the  Insert  >  Image  menu. You may choose one from your computer, or look for one online within PowerPoint.

If you want to replace the 3D model with a static image of the model itself, follow these steps.

• Create a new, blank slide with a white background.
• Insert the 3D model you want to use and position it in any way you want to.
• Take a screenshot using the  Windows  +  Shift  +  S  keyboard shortcut. This shortcut allows you to select a region of the screen instead of screenshotting the entire desktop. Select your 3D model on a white background.
• On Mac, you can use the  Command  +  Shift  +  4  shortcut to do the same.
• Delete the 3D model and the blank slide, then insert the screenshot of your model in place of the original.
• If needed, select the screenshot and click on  Picture Format  >  Remove Background . This will get rid of the white background, creating a transparent static image of your 3D model.

Your presentation might be saved in the PPT format. This format is quite large compared to PPTX, which is the format used in files created post-2007, alongside the release of PowerPoint 2007. The optimized format aims to reduce the file size of presentations, making transfer much less of a hassle.

If you saved your presentation in the PPT format, don’t worry. There are plenty of free, online tools you can use to convert a PowerPoint presentation into the PPTX format. Here’s how.

• Open the  Convertio PPT Converter  in your web browser. This is an entirely free-to-use website that allows you to convert a PPT file into PPTX online.
• If your file is over 100 MB, click on the  Sign Up  button and create a free account. Otherwise, proceed to the next step.
• Click on the  Choose Files  button and select your PPT presentation.
• Make sure to select  PPT to PPTX  using the drop-down menus for file types.
• Follow on-screen instructions and convert your presentation into the PPTX format. You should immediately see a decrease in file size.

As a last resort, you can save some space by sharing your presentation as a ZIP file. These compressed files are handy if you want to keep all of your original images, videos, models, and other elements, but still need to reduce the file size.

Here’s how you can convert a PowerPoint presentation into a ZIP on  Windows 10 . Make sure to scroll to the next section if you’re on a Mac system!

• Open the  File Explorer  and navigate to the location of your saved presentation.
• Right-click on the presentation file and hover over the  Send to  option.
• Choose the  Compressed (zipped) folder  option.
• Wait for Windows to finish compressing your file. When finished, you’ll be left with a ZIP file that has a reduced file size and provides better shareability.

The instructions for  Mac  systems are as follows.

• Open the  Finder  and navigate to the location of your presentation.
• Right-click on the presentation and select  Compress “(Presentation name)”
• Wait for the process to finish. You should see a smaller ZIP file with the same name as your original presentation created.

We hope that this article helped you compress PowerPoint presentations and reduce the file size for easier sharing. Show your world the hard work you put into your presentations without having to sacrifice quality!

Keep Learning 

»  What Is PowerPoint Viewer? How Can I Use It? (Part 1) »  What Is PowerPoint Viewer? How Can I Use It? (Part 2) »  What Is PowerPoint Viewer? How Can I Use It? (Part 3) »  How To Use PowerPoint Design Ideas: A Complete Guide »  7 Useful Tips to Build More Creative MS PowerPoint Templates

1591 McKenzie Way, Point Roberts, WA 98281, United Sates

[email protected]

• Terms & Conditions
• Privacy & Cookies

© SoftwareKeep 2023 | All right reserved

• American Express
• Diners Club

How to compress a PowerPoint file on Windows 11/10

Compress all images in a powerpoint presentation, link videos to powerpoint presentations, shantelanderson@twc.

How to Reduce Your PowerPoint (PPT) File Size Way Down (+ Video)

Are you wondering, "Why is my PowerPoint file so large?"

PowerPoint presentations can easily increase in size over time. As you’re adding more video, images, audio, and slides, the file size will increase as well.

This might make it challenging for the recipient to open or work with. Luckily, there are some good techniques to help you reduce the size of your PPT files. I’ll walk you through several tips and tricks to reduce your PowerPoint file size.

Quick Ways to Reduce Your PowerPoint File Size ( Watch & Learn)

In this quick video, I’ll teach you my techniques to reduce PowerPoint file sizes. I’ll walk you through several ways to help compress your PowerPoint presentations.

These tips will help you trim a file before you share it with others. If you’re asking, “Why is my PPT file so large?” this video is for you. Watch to learn all about reducing the size of a PowerPoint file!

Miss any of the tips in the video, or prefer a written version of these steps? Check out the instructions below to find out more about how to reduce your PowerPoint file size.

Need More Help? Download Our eBook on Making Great Presentations (Free)

We also have a helpful complement to this tutorial. Quickly grab it before you read on. Download our FREE eBook: The Complete Guide to Making Great Presentations . In it you’ll learn how to you write, design, and deliver the perfect presentation.

How to Reduce Your PowerPoint File Size

Wondering “Why is my PPT file so large?” The answers lie below.

Often, I find myself hitting my email attachment limit when sending slides to others. Of course, I could put it in a Dropbox share or upload it online. But the real problem is that the presentation should be downsized first. When you reduce file size in PPT, your presentations will be more shareable.

In our tutorial, we’ll work with the Agio PowerPoint Presentation from Envato Elements. It’s a premium template with some great features and expertly crafted styles. Download it today to follow along with our tutorial.

Now, let’s learn how to reduce your PowerPoint file size. We’ll learn all about compression and other ways to shrink your PowerPoint PPT file size down. These are quick and easy tips and tricks for PowerPoint reducing file size.

Note: This tutorial was created using Windows and Office 365. If you’re using a different operating system or a different version of Windows, your steps may be slightly different.

1. Compress Selected Pictures in PPT File

Images are easily one of the largest parts of most PowerPoint presentations. Compressing them can decrease the size of your PowerPoint file.

Often, I find myself using many images in my presentations. This is a great design technique – after all, photos make any slide much more interesting!

But as I do this, I’m often using large image files, without thinking of how the file size affects my PowerPoint file. That can make for a quick and fluid design process. But it can leave you with some cleanup needed.

To get started with image compression, select an image in your PowerPoint PPT file. On the ribbon, you’ll see a Picture Format tab. Click on this tab, and then find the Compress Pictures option.

Click on Compress Pictures in PowerPoint, and the Compress Pictures menu will launch.

On this menu, there are two key settings to check:

• Ensure that Delete Cropped Areas of Pictures is checked. This removes any pixels that we’ve already cropped out of an image. Keep in mind that this prevents you from re-cropping the picture to include those pixels later.
• Set a Resolution on the lower end of the options, such as 96 ppi. This reduces the fidelity of images and thus decreases the PowerPoint PPT file’s size.

If you’ve got several large images that you want to compress, use this feature as a starting point. It’s a great way of reducing the PowerPoint file size quickly.

2. Compress All Pictures in Your PowerPoint

Let’s learn how to batch compress every image in a presentation. This is a streamlined way to reduce the file size in PowerPoint. You can apply the same reduced-size settings to every image in the deck, all at once.

Once again, we’ll be working on the Compress Pictures menu. With an image selected, go to Picture Format > Compress Pictures.

With the menu opened, ensure that the Apply Only to This Picture box is unchecked. Select your other settings, then click OK .

Caution: Be careful when using this feature! It’ll certainly reduce the size of the images in your PowerPoint PPT file. Make sure that you aren’t permanently removing any cropped areas of images that you’ll want to reuse.

3. Save Your PowerPoint in a .zip File

Once you’ve saved your PowerPoint slides, it helps to compress them into .zip files. This is a great way of reducing the size of PowerPoint files. Plus, it’s very easy. Compressing into .zip format is a built-in feature on both Windows and Mac. It’s a powerful way to reduce the PPT size quickly.

Navigate to where you have your PPT slides stored. Then, right-click on the name of your file. On the list of options, choose Compress to ZIP File. You’ll see a new .zip file created, right below your existing slide deck.

That’s it! You’ve learned how to make PowerPoint files smaller by compressing them. When you reduce the file size in PowerPoint like this, you have a slide deck that’s much easier to share.

4. Link to Videos in Your Presentation

Videos are a compelling way to share content in PowerPoint. But if you’re trying to reduce the file size in PowerPoint, they can become a real challenge! Fortunately, you have options to share videos, even as you reduce PowerPoint file size.

One option is to link to multimedia objects, instead of embedding them in the file. This way, you can include videos while still working to reduce the file size.

In PowerPoint, there are two ways to include video files in your presentation:

• Insert the video directly into the PowerPoint file itself.
• Link to the video file.

Both of these options will place a video on the PowerPoint canvas, but in very different ways. Inserting the video will include it as a part of the PowerPoint file, so you can send it to anyone and the video will play.

But if you’re in PowerPoint reducing file size, this isn’t the best option. Video files are often very large. Linking to videos is a better way of reducing the size of a PowerPoint file.

To get started, find the Insert tab on PowerPoint’s ribbon. In the Media group on the right, click on the Video dropdown arrow. From the list of options, choose This Device.

The Insert Video file browser will launch. Here, navigate to a video file that you have stored on your computer. Then, click on it to select it.

Next, find the Insert dropdown in the Tools section. This is in the lower right corner of the Insert Video browser. On the dropdown, click Link to File.

Linking to the video references the original file and simply links to it. You’re creating a reference to the video file instead of adding it to your presentation file.

Tip : There’s a key downside to this PowerPoint reduce file size technique. If you link to your video and send the presentation to others, the video won’t play correctly. PowerPoint looks for the video on the local device instead of inside the PowerPoint file.

Ideally, your video is hosted somewhere online, like YouTube. So, you neither have to embed the video in your PowerPoint file, or link to it on your computer.

5. Use the Insert Tab to Add Photos

Photos are the best way to bring your PowerPoint slides to life. But if you need to reduce the PPT file size, sometimes they can cause you trouble.

But that doesn’t mean you should leave photos out of your slide decks. You can use a different technique to add them to your slides and enjoy smaller file sizes.

When you use a PPT template, you may find that you can drag and drop images right onto your slides. This is the easiest – and fastest – way to add photos to your slides. But it also has a cost in file size.

Images that you drag and drop onto slides aren’t compressed at all. For one or two images, this doesn’t matter. But if you’ve got a fully illustrated deck, your file size can quickly get out of control.

To help with this, try using PowerPoint’s Insert tab to add photos.

Working on a slide, go to Insert up on the ribbon. Then, choose Pictures > This Device . Browse to a photo that you’ve saved. Click Insert to add it to your slide.

This way, PowerPoint compresses and reduces the size of any photos that you add to your slide deck.

6. Share PPT Slides in PDF Format

Let’s face it. PowerPoint slides are built for sharing. That means that you need to know how to reduce PowerPoint file size at every opportunity.

At the same time, you need those who you share slides with to be able to read and view them on any device. Fortunately, these two goals can be easily accomplished at the same time.

By saving a PPT deck as a PDF file, you can see how to compress PowerPoint file size fast. Plus, PDF files can be read on almost any device. They also take up less file space than a .ppt or .pptx file. They display your slides without the format settings that PowerPoint adds.

When you click Save As to save your slide deck, choose PDF from the Save As Type dropdown. In moments, your slide deck will be in a versatile, minimally sized format that you can share far and wide.

7. Reduce Embedded Characters

When you think about how to compress PowerPoint file size, fonts are a big part of it. You may use custom fonts in your work, and you need to be sure that other users can see them. That’s true even if they don’t have the fonts installed on their computer.

Fortunately, there’s an easy fix. This helps you reduce the PPT file size quickly. Working in PowerPoint, go to the File > Options menu. You’ll see a list of option tabs on the left. From this, click on Save .

Check the box next to Embed Fonts in the File. Then, check Embed Only the Characters Used in the Presentation. If PPT embeds fonts, they’re always visible. But using this feature can make your PowerPoint files larger.

Now, by default, when you save PPT decks with custom fonts, they won’t take up much extra file space. This is how to reduce PowerPoint file size quickly.

8. Use Charts and Embedded Objects as Images

PowerPoint offers a variety of ways to pull in extra data on your spreadsheets. These can include Excel charts, graphs, and much more. But by linking data in this way, you may find yourself working with very large files.

Remember, illustrations like this display data. Their ability to update from the source is useful, but it increases PowerPoint file size. Instead of adding live-updating charts, try adding screenshots or image versions instead. By changing charts and objects to images, you can save file space immediately.

Once you’ve got the images saved, add them to your slides with the Insert menu. This saves space over dragging and dropping.

Best PowerPoint (PPT) Presentation Designs on Envato Elements (Unlimited Downloads)

Envato Elements has thousands of the very best PowerPoint presentation designs for you. It’s a compelling offer. Unlock unlimited downloads with a flat-rate monthly membership.

Reduce PowerPoint file size in style with these powerful premium templates from Envato Elements.

Think that trying to reduce PowerPoint file size means cutting your style? Think again. Thanks to versatile Envato Elements templates, you capture the best of both worlds. Reduce the PPT file size while you build stunning stylish slides for every occasion.

Elements offers stylish PowerPoint templates featuring:

• infographics

Simply drop in your content, and you’re on the way to the most impact at minimal size. Join Elements now .

5 Top Templates to Reduce PPT File Size (From Envato Elements – For 2023)

These stunning templates from Envato Elements make it easy to reduce PowerPoint file size:

1. Librario | PowerPoint Template

Never give up on style when you try to reduce PPT size. Librario is a spectacular PowerPoint template for any project. Inside, you’ll find over 150 slides in every layout imaginable. These are spread over five beautiful color themes. Master slide layouts make bulk edits simple. Plus, that helps reduce the file size.

2. SENSASIONAL PPT

When you think about how to reduce PowerPoint file size, consider what you’re trying to do. Likely, you want to share your slides with an audience virtually. That means giving them slide layouts they’ll be thrilled with. SENSASIONAL delivers, with 30 dark and stylish slides inside. Every element is fully customizable, with drag-and-drop graphics.

3. Visualizm – Pop Art & Graffiti PowerPoint Template

Thanks to Elements, you can add images and still reduce PowerPoint file size! Visualizm is a sleek, modern template to help you do exactly that. With cool, grungy vibes, it’s easy to adapt to your next project. Custom placeholders let you add content with just a few clicks. There are even vector icons included for quick style changes.

4. Station PowerPoint Presentation

Station is another premium PPT template to reduce size and boost design. It’s illustrated in memorable shades of pink and purple. They’re sure to grab audience attention. Each slide is completely customizable, with some featuring world maps and unique icons. A handy reference guide is included if you need help getting started.

5. Defender – PowerPoint Template

Imagine how to compress PowerPoint file size while still sharing plenty of content. One way is to embrace minimalism. Trendy and modern, this design focuses on sharp contrasts and open spaces. Defender is a prime example, featuring 30 handcrafted slides. Master slides and image placeholders make it easy for you to build amazing slide decks.

More Top PowerPoint Templates

At Envato Tuts+, we’re passionate about PowerPoint templates. They help our readers save time and give great presentations without learning how to do everything on their own.

We keep the best PowerPoint templates listed in our guide, Microsoft PowerPoint Templates (Ultimate Guide to the Best PPT.)

Common PowerPoint Questions Answered (FAQ)

In this tutorial, you’ve learned how to reduce PowerPoint file size. This is an important skill to save disk space and make it easier to share with your collaborators. Reduce PowerPoint file size to be a considerate presenter and content creator.

It’s okay if you still have questions. Let’s tackle five of the most popular PowerPoint questions:

1. What Are PowerPoint Layouts?

One way to reduce the PPT file size is to reuse similar designs with only minor modifications. PowerPoint layouts give you pre-built sets of slide designs that save you time.

2. What Dimensions Should You Use For PowerPoint?

Dimensions describe the shape and size of your PowerPoint template. Your settings matter because they’ll help you cover the screen completely. Choosing lower dimensions can also help you reduce the PPT file size.

3. How Do I Work With Images in Microsoft PowerPoint?

Images are one type of content that can really increase your PowerPoint file size. It’s important to work with them carefully so that your PowerPoint doesn’t explode in file size.

Pairing this tutorial with what you’ve already learned helps you master how to reduce PowerPoint file size. You’ll see options that show you how to compress PowerPoint file size by modifying images.

4. How Should You Show Data in PowerPoint?

Never create a slide that’s chock full of data and statistics in pure text format. Instead, lean on graphs and charts to display the data in an intuitive way. PowerPoint makes this easy, and we’ll show you how.

By the way, mastering charts and graphs can also help you reduce the PPT file size. When you use well-crafted visuals instead of embedding data, your file size will really benefit.

5. Can You Export?

Have you had issues reducing PPT file size to the point you can email it? Here’s an idea: export it as a video, then upload it to a service like YouTube .

Learning how to reduce PowerPoint file size is sometimes a matter of working around the app. You can export your PowerPoint presentation as a video , then use an online platform to overcome large files.

Learn More About How to Use Microsoft PowerPoint

Pro presenters know that the work of learning is never done. PowerPoint has so many features that it’s impossible to know them all. Now, you’ll be reducing the size of PowerPoint files even as you craft amazing designs!

You know how to reduce PowerPoint file size to accommodate more options. Keep learning by checking out our resource, How to Use PowerPoint (Ultimate Tutorial Guide.)

Make Great Presentations (Free PDF eBook Download)

We’ve got a helpful compliment to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.

Download our eBook: The Complete Guide to Making Great Presentations . It’s available for free with a subscription to the Tuts+ Business Newsletter.

Reducing the Size of a PowerPoint File (In 2023)

In this tutorial, I showed you some quick steps to reduce the size of your PowerPoint files. Following these simple tips will optimize your presentations and reduce their file size.

What are you waiting for? Embrace these techniques for PowerPoint reducing file size today! In moments, you’ll have shareable slide decks that are easy to send across the world. Audiences will thank you for freeing up space on their devices. And you’ll work in more agile and creative ways as you optimize your designs.

Get started on your journey towards reducing the size of PowerPoint files. Now that you’ve learned how to make PowerPoint files smaller, it’s time to get to work. So join Envato Elements today and find your favorite PPT templates!

Related Articles

• Slidesgo School
• PowerPoint Tutorials

How to Reduce the Size of a PowerPoint Presentation

Sometimes, after creating a presentation, you come to realize that its size is bigger than what you expected and, thus, you need a way to reduce the space it takes up on your drive or storage device.  In this Slidesgo School tutorial, we are going to give you some hints on how to decrease the size of a PowerPoint file . 

Reducing the size of the images

Changing the resolution, lowering the amount of characters from embedded fonts, exporting the presentation as a pdf.

• Open your PowerPoint presentation.
• Select an image.
• The Format tab will appear at the top of the screen. Go to that tab and click Compress Pictures.

A dialog box will appear, where you can choose whether to:  

• Apply the changes only to the selected picture or all of them.
• Delete all cropped areas (please note that if you choose this option, these areas will be deleted and you will not be able to restore the image to its original state).
• Under “Resolution”, we recommend that you select “Use default resolution”.
• Open your PowerPoint presentation, go to the File tab and click Options. Then, select the Advanced tab.
• Under “Image Size and Quality”, check “Discard editing data” and uncheck “Do not compress images in file”.

There’s an option that allows you to set the default resolution (measured in ppi). We recommend that you choose one that suits your presentation mode. 

To minimize even more the size of the file, you should embed only the characters used in the presentation. This, however, will limit some editing capabilities for other users who do not have the same font already installed on their computers. To do this, go to: 

• File tab > Options > Save.

Under “Preserve fidelity when sharing this presentation”, check the following boxes: 

• Embed fonts in the file.
• Embed only the characters used in the presentation.

Pro Tip: If you have used fonts that you would like to keep or you think other users will need when editing this presentation, check “Embed all characters” instead of “Embed only the characters used in the presentation”. 

If you want to reduce the size of the file even more, you can convert it to PDF. This will generate another file with the same contents, but lighter. It’s a good solution, especially if you need to send the file to other people. 

To do this, go to: 

• File tab > Save as Adobe PDF.
• If you do not have Adobe PDF installed, this option will not appear. In that case, go to the File Tab, click Save as and select “PDF” from the “Save as type” drop-down list.

For more information on how to set up the different options for exporting as a PDF, please refer to our How to Export Your Presentation as a PDF File tutorial.  All the GIFs for this tutorial show our Cool Birthday Party template. If you like it and you want to use it to organize a nice party, just click on the title and you will be able to download it.  Note: Regarding the instructions listed on this tutorial, we are assuming you are using the PowerPoint version included within Office 365. If you have a different version, some of the options might change. Please visit Microsoft Support for more information if that is the case. 

Do you find this article useful?

Related tutorials.

How to Download Google Slides Templates

When preparing a presentation, many people start panicking because they realize how much time it will take to edit each and every slide. Creating them from scratch, filling them in, looking for pictures, moving the elements...How stressful! But there is a solution that saves you a lot of time. We're sure that you've browsed the internet for templates, or basically, pre-established designs and elements, that can be downloaded for free and can be edited to your liking. Are we right? Then, we have some good news for you!

Discover our collection of printable templates

With the advance of technology, printing has become something that is no longer a necessity. Smartphones have made the paper format less and less frequent, but there are still certain cases in which having physical resources is much more convenient. Whether it's for taking notes, handing out assignments, making worksheets or handing out business cards or invitations, it's necessary to print your customized designs.From now on, in every Slidesgo printable presentation that you download, you will find the instructions for printing on the third slide. Depending on the style, colors or format of each presentation, we will tell you if you can...

How to Add Superscript and Subscript in Google Slides

Let’s take the most famous formula: E=mc^2, Einstein’s relativity equation. It wouldn’t be the same if it was E=mc2, right? Okay, yes, some people write it like that because it’s very famous and it won’t be misunderstood. But technically… It can! This is where the sophistication of superscript or subscript enters the room! Do you know how to write them in equations, copyright brands or even footnotes in your presentations? Let’s figure out how.

How to Add Superscript and Subscript in PPT

It can be a registered brand, a footnote or a math formula that you need to properly write. “2^2+2” is not the same as “22+2”, is it? Using superscript or subscript in a proper way makes a whole difference in texts. If it’s for your mathematical or physics complex formulas or just an anecdotic footnote, let’s figure out how to write them in a powerpoint presentation!

How to Reduce the File Size of Your PowerPoint Presentation

Learn how to reduce the file size of a PowerPoint presentation without making any major difference to the person viewing it.

A PowerPoint Presentation is a great way to get an idea across. Whether you're pitching a product or teaching kids, you'll find slideshows helpful.

However, if your presentation is long, or you have many visuals, you might find that your PowerPoint file has become too large. That makes it difficult to attach it as an attachment. And it could even take too long to download for your clients.

To solve this problem, here are seven tips to reduce your presentation file size.

1. Use Insert Picture—Don't Drag and Drop

When you want to add a photograph from your hard drive to your presentation, the easiest and most common way is to copy it off File Explorer and paste it onto PowerPoint. Alternatively, you can also drag and drop it from your folder to your slideshow.

However, doing this potentially increases your presentation's file size. That's because when you copy-paste or drag-and-drop a file directly into PowerPoint, it converts your image to either a BMP or PNG file type.

Although these file types allow you to retain transparent backgrounds, like the ones you find in icons, they also increase your photo's file size. But if you use the Insert Picture function, PowerPoint will add your image without changing its file type, thus avoiding larger file sizes.

2. Crop Photos With an Image Editor

There are times when you don't have to use the entire image you just added. You may want to remove a section to make it more impactful. But if you do that, don't crop it using PowerPoint's built-in cropping tool.

When you crop an image inside PowerPoint, the app will simply hide the part of the image you cut out. Although this is helpful if you want to undo the crop you made in the future, if you're final with the cut you made, this just adds to your presentation's file size.

Instead of cropping images in PowerPoint, you can use dedicated image editors. You can use Microsoft's built-in Paint app for simple crops, or you can use free online tools, like Canva. Once you've cropped your photo to your liking, you can then use the Insert Picture tool to add it to your presentation.

Related: How to Use the Canva App: A Beginner's Guide

Remember to save your file as JPG or JPEG, not PNG or BMP. JPG files provide the most compression on your images while retaining reasonable quality. This way, you get to save a few more kilobytes per photo. This adds up to a lot of space when you have many pictures.

3. Edit Images Outside PowerPoint

Building upon the previous point, you should edit your photos using an image editor instead of PowerPoint. While the app does provide relatively advanced photo editing tools, it's still not as powerful as dedicated photo editing software.

You can use Microsoft's built-in basic photo editing function to edit your image. Alternatively, there are several easy-to-use photo editing software to give you advanced edits while remaining simple to use.

You should do this because PowerPoint retains all your photo's information. For example, if you convert an image from colored to black and white, the app will still keep all the color information of your file, thus making it larger. But if you convert it using an image editor, all color information is lost once you save the file, thus making it smaller.

4. Compress Your Pictures

Even if you've done all the above, there is still a way to reduce your presentation's file size further. You can do that by optimizing all your slideshow images for the screen size you expect to show your presentation.

This is because PowerPoint tends to keep your images at the maximum allowable quality. After all, the app is preparing your slideshow for all types of display sizes. It's even considering that you're going to print it. That's why it keeps your photos at the best possible quality.

And while this is a good thing, it does add a lot of size to your presentation. That's why you need to optimize your file for your intended audience.

To do that, click on any image in your slideshow. Then, in the menu ribbon, select Picture Format . Press the Compress Pictures button, and a Compress Pictures window will pop up. Under Compression options: remove the tick mark for Apply only to this picture to compress all images.

Under Resolution: , pick the appropriate points per inch (PPI) for your application. If your presentation is for personal consumption—i.e., for viewing on smartphones, tablets, and computer monitors only—then a 96 PPI resolution is enough.

But if you plan to display it on a medium-sized projector or a screen larger than 50 inches, then you should choose 150 PPI. If you're planning to print your presentation as a handout, then go for 220 PPI. Finally, if you're going to use a large-format projector or LED screen board, go for 330 PPI.

5. Link Videos

Videos are the most significant items in your presentation that will bloat its file size. A typical 1-minute full HD video has an approximate 124MB file size. So instead of embedding your videos into your PowerPoint file, you can link them instead.

Upload your videos on a video hosting website like YouTube, then just link it into your slideshow. Once you've uploaded the video, don't forget to copy its web address to add it to your presentation.

To add it to your slideshow, go to Insert on the menu ribbon, click on Video , and in the dropdown menu, choose Online Videos… . A new window will pop up and in the Enter the address for the online video bar, paste your video link.

Once your selected video has loaded, you'll see a preview of it on the main screen. If you're satisfied that it's the correct video, click on Insert . You will now find your video embedded into your slideshow.

You have to note, though, that your viewer or audience must have an active internet connection for them to see your embedded video. Otherwise, they won't be able to see it.

6. Use the Latest Formats

If you're using the latest version of Microsoft Office, it's best to use the latest file formats. The old file format called PPT, designed for Microsoft Office 2003 and older, uses up more space than the newer PPTX file format.

While older versions of PowerPoint may not be able to open your file, the smaller file size means your presentation would fit in your email as an attachment. Furthermore, those who don't have the latest version of PowerPoint can instead use Microsoft Office Online, or even Google Slides, to view your presentation.

As a last resort, you can compress your presentation's file to reduce its size. You can use several free tools to do just that . They're also widely popular, so your recipient won't have much trouble decompressing your file.

Save on Space

If your PowerPoint presentation is too large to attach to your email, you can reduce its size by following the above steps. They're simple, quick, and easy to do. And if in case you find your presentation's file size bigger than your allocated limits, you still have a couple more solutions.

The first one is to upload it onto the cloud and just share the file's link with your recipient. The second is to cut your presentation into two and then send them in two separate emails. Be sure to add a slide to your first file indicating there's a part two!

But no matter what you choose, reducing your file's size should be the last thing on your mind. Focus on your content and make it your best presentation ever first. All the other things you need to do will soon fall into place once you've finalized your output.

How to Reduce the File Size of a PowerPoint Presentation

The larger the PowerPoint presentation, the bigger the file size. Here’s how to reduce it.

The best PowerPoint presentations are those that are dynamic and interesting for their intended audiences. Typically, that means that you’re using images, videos , and other visual elements to get your points across.

Unfortunately, the larger the presentation and the more elements you use, the bigger the file. If your PowerPoint presentation file is too big, here are some steps you can take to reduce the overall file size.

Compressing PowerPoint Images

The biggest problem with any PowerPoint presentation isn’t the text—it’s the images. More images mean a bigger file, but you can take some steps to reduce the problem.

Reducing image sizes in Office documents will reduce the overall file size, and the best way to do this is by compressing your images. The downside to this is a reduction in image quality. However, PowerPoint does offer several compression options, so you can decide to use better quality images, although the image compression will be reduced as a result.

To start, open your PowerPoint presentation. Select an image, then press Format > Compress Pictures in the ribbon bar.

This will bring up the  Compress Pictures options box. There are five different image resolution options, including an additional Use default resolution option to leave your images intact.

Each resolution is measured in pixels per inch , where the larger the number, the better the quality (and the larger the file size). For maximum compression, select  E-mail (96 ppi).

If you’d prefer to compress only a single image, leave the  Apply only to this picture checkbox checked. If you want to compress all of the images in your PowerPoint presentation at once, make sure to uncheck this option.

Press  OK to compress your image (or images) once you’re ready.

Once you’ve saved your PowerPoint presentation ( File > Save ), the file size should be reduced. The impact of image compression on file size will depend on the number of images in your presentation, as well as their original quality.

Compressing Video in PowerPoint

Compressing other media types, like video files, is the next step in reducing your PowerPoint file size. Video files, in particular, can massively increase your PowerPoint files if they’re embedded in your presentation.

Thankfully, PowerPoint offers a built-in method for compressing and converting video files. To do this, open your presentation in PowerPoint, then press File > Info > Compress Media . In the drop-down menu, select the quality you wish to use for your embedded video files.

You can choose between Full HD (1080p), HD (720p), and Standard (480p) video quality.

If the video files are supported, PowerPoint will automatically compress the media files, reducing their overall quality in the process. Click  File > Info > Compress Media > Undo to undo the process if the quality is reduced too far.

If you’re happy with the process, save your document ( File > Save ).

Saving in the PPTX File Format

Most PowerPoint users are familiar with PPT, the PowerPoint file format. Many older PowerPoint presentations are still saved and distributed in this older format.

Unfortunately, the PPT file format is obsolete. The replacement, PPTX, uses compression to reduce the file size of PowerPoint presentations vastly. Saving your documents in the PPTX format, as well as converting existing PPT files to PPTX, can have a big impact on overall file size.

To convert your PPT file to PPTX, open the PPT file in PowerPoint. From there, click  File > Info > Convert .

This will open the  Save As dialog box, automatically selecting the PPTX file format. Confirm the file name for your new PPTX presentation, then press   Save  to confirm.

The additional benefits of compression that a PPTX file offers over the original PPT format should help to reduce the file size. However, the impact of saving your PowerPoint presentation as a PPTX file will depend on your original presentation file.

Disabling Embedded Fonts

Most PowerPoint users will use default system fonts for their presentation, but if you’re creating a themed presentation, you may decide to embed third-party fonts into your PowerPoint file. These embedded fonts might look great, but they can increase your PowerPoint file size significantly.

Unless you’re certain about including them, you should disable the embedded fonts option in PowerPoint. To do this, click  File > Options to open the PowerPoint options menu.

In the  PowerPoint Options menu, press the Save tab.

Under the  Preserve fidelity when sharing this presentation section, click to disable the  Embed fonts in the file checkbox.

Once the option is unchecked, click OK to save the setting, then press File > Save to save the document. Once saved, any embedded font files should be removed.

However, this is a setting that should only impact a small number of PowerPoint users and may only reduce your PowerPoint file size if you’re using a significant number of custom fonts.

Removing Hidden PowerPoint Data

Every PowerPoint document you create has additional information attached, including who authored it and other hidden metadata. If you’re trying to optimize your PowerPoint file size, removing this information should help to reduce the file size, although the impact should be relatively minor.

To do this, open your PowerPoint presentation, then click  File > Info > Check for Issues > Inspect Document .

In the  Document Inspector window, ensure that the Document Properties and Personal Information checkbox is selected, then press  Inspect .

After the Document Inspector has scanned your PowerPoint presentation, click the  Remove All button for the  Document Properties and Personal Information option.

This will remove all personal metadata from your PowerPoint presentation, reducing the file size by a small amount.

Creating Better PowerPoint Presentations

You don’t need to compromise on quality to create high-quality PowerPoint presentations. If PowerPoint file sizes concern you, compress your media files and use the PPTX file format.

If you want to ditch PowerPoint completely, you could think about using Microsoft Sway instead.

Recommended for you

• Compress PDF
• PDF Converter
• PDF Scanner
• Delete PDF Pages
• Extract PDF Pages
• PDF Annotator
• Number Pages
• Chat with PDF
• AI PDF Summarizer
• PDF to Word
• PDF to Excel
• Word to PDF
• Excel to PDF
• Protect PDF
• Flatten PDF
• How To Compress PDF

Compress PPT Presentations Online

May 8, 2023 by Hung Nguyen

Learn how to reduce the size of your PPT files significantly, at no cost, using Smallpdf. No watermark, no registration, and no installation.

We’ve come across many large PPT files in our years of compressing digital documents, from sales pitches to lecture material and business proposals. Usually, the need to reduce the size of these files comes from having to share them via email, where the file size cap is around 20 MB. Compressing PowerPoint files also comes in handy to save storage space, be it on your local computer or an otherwise pricey cloud service such as Dropbox. You can use our online compress tool to shrink your PPT down significantly and thus make your life easier and save some money.

How to Compress a PPT File for Free

Upload your ppt to the compress tool ., choose “basic compression.”, click on “export as” and choose powerpoint..

Convert, compress, and download your PPT using Smallpdf

You can get started with compressing your PowerPoint presentation for free right away. You don’t need a Smallpdf account—just go to the tool and drop your file in!

Will the Document’s Formatting Remain the Same?

We aim to maintain the layout and quality of your document as close to the original PPT as possible. We actually first turn your PowerPoint into a PDF document; then, our compressor looks for repeating patterns in the data and replaces them with unique identifiers. This is actually what makes your file smaller. This process doesn’t touch attributes like fonts and the layout of your PPT, so they should stay just as they are.

Smallpdf caters to millions of users every month and uses the most reliable software on the internet to convert, edit, and compress files. So, you can trust that we’ll produce only the absolute best conversion quality.

There are extra measures that you can take to be absolutely sure that the final content resembles its original form. You can “embed” the fonts of the text in your PowerPoint presentation. You’ll find this option under “Preferences” in PowerPoint. Doing this will ensure that the fonts remain the same, even when we don’t have the same ones on our servers.

You can repeat the above process for each file if you need to compress multiple PowerPoint files or want to compress images and other formats. Smallpdf accepts all Microsoft Office files and JPG images. If you go Pro, you can also compress files in batches, and we’ll conveniently store them in a zip file for you. Why not sign up for a 7-day free Pro trial before fully committing?

And that’s all there is to it! Enjoy compressing your PPT and be sure to explore the many other tools we offer.

Hurray for smaller presentations!

Related articles

How To Copy Text From a PDF

Need to copy and paste from a PDF? Here, we show you the simple way, plus how to get free PDF OCR.

Draw on PDF for Free Online

You can quickly and easily draw on a PDF online for free. No account signup or software downloads needed. Here we show you how.

How To Convert XLSX to PDF Online—Three Free Options

Want to convert Excel files to PDF for free? In this guide, we’ll show you three methods to quickly convert between XLSX and PDF online.

Optimize PowerPoint File Size: 5 Tips for Reducing the Size of Your Files!

It is still a common issue in offices today: employees from your company’s overseas branches send you the “latest presentation” via email. However, what arrives in your inbox is a 30-megabyte attachment that not only clogs your email but also slows down your computer when opened.

Furthermore, many companies still impose fixed maximum sizes for email attachments. As a result, there are instances where you may not receive the presentation at all. However, this scenario can be prevented with a few simple measures. Today, we’ll share 5 tips on how to optimize file sizes.

File Size Optimization: Here’s How!

Aim for a target size of approximately 5 megabytes or less for your presentations. This ensures that your PowerPoint file will reach the recipient as an email attachment. Follow these simple tips to reduce the file size of your PowerPoint files:

1. Remove Unused Slides, Pictures, and Videos

This is especially relevant for presentations that are edited by multiple people over an extended period. Often, there are numerous hidden old slides that may still contain images and videos, which can significantly impact the file size.

In such cases, delete all irrelevant slides and content from the presentation and save a new version. This can noticeably reduce the file size.

2. Compress Inserted Images

PowerPoint provides an integrated function to compress images in a presentation. To do this, open the presentation and go to “File,” then select “Save As.” Click on “Browse” in the newly opened window, then click on “Tools” at the bottom and choose “Compress Pictures.”

Select the option “Delete cropped areas of pictures” and set the target output to 150 or 96 ppi. If your recipient plans to print the presentation, leave the target output at 220 ppi. For more information on compressing images in PowerPoint, check our article on the subject.

You can find more information in our articel “ Compress Images “.

3. Discard Editing Data for Images

This option can further reduce the size of presentations. Go to the “File” tab, then select “Options. ” Under “Advanced,” check the box next to “Discard editing data” under “Image Size and Quality.” Keep in mind that after enabling this option, changes made to images cannot be undone.

4. Avoid Creating Image Effects with PowerPoint

Avoid using PowerPoint’s image tools to edit your graphics and photos. For example, the image tools offer the option to apply “Artistic Effects” to your images. However, PowerPoint creates two image files – one for the original and one for the edited image with the artistic effect.

As a result, the overall file size increases with more images attached to the presentation. Instead, use a separate image editing program for effects and other adjustments. Insert the finished edited images into your presentation.

5. Check the Master Slide

When copying a slide from one presentation to another, it’s possible to unintentionally include the master slide from the source presentation in the target presentation, thus increasing its file size. To avoid this unnecessary increase in file size, always paste copied slides into the target presentation using the right-click option “Use Destination Theme.”

After completing your presentation, it’s always a good idea to check the master slide view. There, you can verify if any unnecessary master slides have been inadvertently included through copying and delete them if necessary.

Extra Tip: Use File Size Optimization Tools

There are various tools available that allow you to reduce the size of PowerPoint and other Office files. A popular tool is for example PowerShrink . Both software options allow you to shrink file sizes without any loss of quality. If you want to try out these tools, you can download and test their free trial versions.

Conclusion: Easily and Quickly Optimize Your File Size with Our Tips!

In presentations, file sizes can quickly become too large. To ensure that you and your colleagues can edit and send the presentation without any issues, it’s important to keep the file size below 5 MB. With our tips, you can easily and quickly optimize your file size! Give it a try!

If you have any questions about optimizing file sizes or general questions about PowerPoint, feel free to contact us at [email protected] . We’re here to help!

Are you looking for professionally designed slide templates to support your key message ? Visit our shop for a wide range of slides on various (business) topics available for download. Explore our shop today! ► Go to Shop

You may also be interested in other articles:

• Compressing PowerPoint Images
• Standardizing Image Sizes

Share this post

• share  
• save  

Design Thinking: Problem Solving with a Difference

Why Corporate Mission Statements Are So Important

7 Tips & Learnings from the Apple Keynote

How to Reduce the File Size of a PowerPoint Presentation

A large PowerPoint file can be difficult to share and present. Email attachments often have size limits, and loading a massive presentation is slow and prone to crashes. Fortunately, there are several techniques you can use to reduce the file size of a PowerPoint presentation without sacrificing quality.

Remove Unused Content

Go through the Slide Master and remove unused layouts, backgrounds, themes and effects. Cropped images may still contain hidden cropped data, so delete this for smaller files.

Compress Media

Adjust image quality.

High resolution photos are often the biggest culprit for large presentations. Reduce image dimensions or use compression to shrink images:

Limit Effects

Fancy effects like glows, shadows and 3D can look great but hit file size hard. Use simple, clean designs with limited effects when possible. Convert 3D models to static images to maintain appearance without the file cost.

Save as PDF

Zip archive, start fresh.

If previous methods don’t shrink your file enough, start with a new blank presentation and copy over only the required slides and media. This strips away hidden bloat that can accumulate over edits.

Online Compression

Presenter tips.

Following these PowerPoint file size reduction methods will help you easily share presentations without clogging inboxes or bogging down software. Balance quality and efficiency to deliver polished slides that engage your audience.

About The Author

Vegaslide staff, related posts, powerpoint 2013: arranging objects, how to flip content for fun transitions in microsoft powerpoint, how to convert powerpoint presentation to video, powerpoint 2010: inserting audio.

How-To Geek

How to compress images in microsoft powerpoint.

If you want to reduce the file size of your PowerPoint presentation and save disk space, compress the images in the slideshow. Here's how.

Quick Links

Compress images in powerpoint for windows, compress images in powerpoint for mac.

Compressing images in your Microsoft PowerPoint presentation can help reduce the overall file size of the presentation and save disk space on the device it’s stored on. Here’s how to compress images in Microsoft PowerPoint.

Note that this feature is only available for desktop versions of Office and not Office for the web.

Open the PowerPoint presentation that contains the images you’d like to compress and then select a photo.

Once selected, you’ll automatically be in the “Picture Format” tab. Here, click the “Compress Pictures” button in the “Adjust” group.

The “Compress Pictures” window will appear. In the “Compression Options” group, you can choose if the compression applies only to the selected picture. If you uncheck this option, PowerPoint will compress all of the images in the presentation, which overrides any changes you may have made to those images.

Related: How to Reduce the Size of a Microsoft Word Document

In the “Resolution” group, choose which resolution you would like to use. Once ready, click “OK.”

The image or images will now be compressed.

Open the PowerPoint presentation that contains the images you’d like to compress and then select a photo. Once selected, click “Compress Pictures” in the “Picture Format” tab.

The “Compress Pictures” window will appear. Select the picture quality you’d like to use, then select if you’d like to apply the compression to all images in the presentation or only the selected image. Also, if you want to delete the cropped areas of the pictures, check the box next to that option.

When ready, click “OK.”

Byte Bite Bit

How to Compress Media in PowerPoint: Enhancing Performance and Quality

In today’s digital age, we’ve all faced the struggle of sharing a colossal PowerPoint presentation packed with heavy media files. We’ve been there—a beautiful presentation bogged down by large, cumbersome videos and audios that make it difficult to email or upload. Luckily, there’s an easy solution to this common problem: compressing media within your PowerPoint. This magical tool not only reduces the file size but also preserves the quality of your media.

When we open PowerPoint to start compressing, we notice it’s not just a simple edit—it’s about making our presentations more efficient and shareable. To get started, open your presentation, head over to the File tab, and select Info. Here you’ll find the Compress Media option tucked away, patiently waiting to work its magic. This step ensures that your audience isn’t sidelined by long download times or streaming issues.

Compression isn’t just about saving space; it’s about ensuring our presentations reach their audience without a hitch. We’ve also found that it’s a lifesaver during presentations, preventing those dreaded lag times. So, next time you’re preparing a deck, remember that compressing media in PowerPoint isn’t just a technical necessity—it’s a way to create smoother, more professional presentations. Ready to dive deeper? Let’s walk through this process together step-by-step!

• 1.1 Reducing Image and Media Size
• 1.2 Enhancing Performance
• 2.1 Utilizing Compression Software
• 2.2 Adjusting Quality Settings
• 3.1 Embedding and Editing Media Content
• 3.2 Advanced Features for Professional Presentations
• 4.1 Effective Ways to Share Presentations
• 4.2 Collaborating on PowerPoint Projects

Optimizing PowerPoint Presentations

When working on a PowerPoint presentation, it’s essential to optimize your files by reducing the sizes of images and media and enhancing overall performance. This ensures smoother presentations and easier sharing.

Reducing Image and Media Size

We often include high-resolution images and videos in our presentations. To reduce file size, we compress images and compress media files . In the File tab, go to Info and select Compress Media .

Remember, different compression options (like Full HD or Standard ) affect file quality and size. Adjusting image resolution to 150 ppi or 96 ppi rather than the default 220 ppi helps too. Don’t forget, you can also compress pictures individually via the Picture Format tab. These tweaks can significantly reduce file size without noticeably impacting presentation quality.

Enhancing Performance

Improving performance goes beyond just compressing media. It’s about editing smartly. For example, avoid embedding large media files. Instead, use links to hosted resources if possible.

We can also use PowerPoint’s save options to save presentations in PPTX format, which is more efficient than older formats. Check the Media Size and Performance section for more compression options and settings that streamline the file. Keeping slides simple and avoiding overly complex animations can also enhance load and run times, ensuring a smoother presentation experience.

Advanced Compression Techniques

We can take our media compression game to the next level by leveraging specialized software and tweaking quality settings. This approach allows us to maintain good video quality while significantly reducing file sizes, making our PowerPoint presentations more efficient.

Utilizing Compression Software

Using dedicated compression software can provide more control over media file sizes. Programs like WinRAR or WinZip enable us to compress media files efficiently into formats like .tar , .rar , or .zip files . This process can greatly reduce the load size of PowerPoint presentations without significantly sacrificing quality.

When working with videos, tools such as HandBrake or FFmpeg let us convert and compress videos into standard or low quality—a handy trick for large full HD (1080p) or HD (720p) videos. By carefully selecting compression settings, we can keep important details while discarding unnecessary embedded subtitles or alternate audio tracks. This ensures our presentations remain light without losing valuable content.

Adjusting Quality Settings

Adjusting the media quality settings directly within PowerPoint is another powerful method. We can lower default resolution settings for images and videos, which considerably reduces file sizes. For images, go to File > Options > Advanced , then under Image Size and Quality , select Discard editing data to remove stored data used for restoring previous edits.

For videos, navigate to the File tab and select Info , then click on Compress Media . This allows us to choose from quality options like standard resolution (480p) or lower quality. While this reduces file size, it’s a balance—maintain enough quality for clear visibility without bloating the presentation. Choosing appropriately based on the importance of each media piece keeps our presentation both effective and sleek.

Tools and Functions in PowerPoint

When working with Microsoft PowerPoint, mastering its tools and functions can help us create and optimize presentations, especially in compressing media content. Here’s a breakdown of essential features and functionalities.

Embedding and Editing Media Content

PowerPoint provides various tools to embed and edit multimedia smoothly. We can embed YouTube videos directly into slides which adds a dynamic touch. To do this, go to Insert > Video > Online Video and paste the YouTube URL. This makes the presentation more engaging without significantly increasing file size.

For audio and video editing , the Format and Playback tabs are vital. We can trim media files to keep only the relevant parts, adjust the playback options, and add fades for smoother transitions. By using Compress Media under the File tab and selecting your preferred media quality, we reduce file size effectively while maintaining acceptable playback quality.

Pro Tip: Always opt to “Delete Cropped Areas” of images to further reduce file size.

Advanced Features for Professional Presentations

Advanced features in PowerPoint, especially from versions 2013 and later like 2019 and Microsoft 365, offer tools to fine-tune presentations. Features like embedding fonts ensure that our presentations retain the intended style across different devices. Under File > Options > Save , we can check the box for “Embed fonts in the file.”

Furthermore, compressing media is straightforward. After embedding media, select File > Info > Compress Media . Choose between compression levels like Full HD (1080p) or HD (720p) to suit your needs. This helps in maintaining quality while significantly reducing file size, which is crucial for sharing and printing presentations.

Animations and transitions are also crucial. Under the Animations tab , we fine-tune effects and use advanced settings to coordinate our presentation flow. Using tools like Adjust Group ensures consistency. This way, we achieve a polished, professional look without getting bogged down by file size.

By harnessing these tools and functions, we create efficient, engaging, and high-quality presentations in PowerPoint.

Sharing and Collaboration

Knowing how to compress media in PowerPoint is essential not only for storage but also for seamless sharing and teamwork. Efficient sharing and effective collaboration tools can ensure that your presentations are accessible and easily edited by all team members.

Effective Ways to Share Presentations

It’s important to share PowerPoint presentations efficiently. Emailing can be a quick way to send files directly to recipients. However, this has file size limitations. Compressing PowerPoint files into zipped folders minimizes the size, making them easier to email.

For larger files, consider uploading to cloud services like Google Drive or OneDrive. These platforms generate shareable links that can be sent via email or chat.

Exporting your slides to PDF format also reduces file size and maintains formatting, making it ideal for non-editable sharing. For a printed copy, converting to PDF ensures the slides print correctly, retaining visual elements like graphs and photos.

Collaborating on PowerPoint Projects

Working together on PowerPoint can be smooth with the right tools. Using Microsoft OneDrive allows multiple users to edit a presentation in real-time. This is particularly useful for dynamic teamwork environments like live or virtual classrooms.

For more structured teamwork, use PowerPoint courses to train and enhance collaboration skills. This approach helps everyone be on the same page and work more efficiently. Sharing links rather than entire files ensures everyone accesses the latest version of the presentation. This minimizes issues related to outdated edits.

Ultimately, utilizing these sharing and collaboration strategies improves the efficiency and accessibility of team projects.

Related posts:

• How to Embed a YouTube Video in PowerPoint: Step-by-Step Guide
• How to Add Narration to PowerPoint: Step-by-Step Guide for Effective Presentations
• How to Do a Voice Over on PowerPoint: Easy Steps for Professionals
• How to Add Notes to PowerPoint: Enhance Your Presentations with Ease
• How to Make an Org Chart in PowerPoint: A Step-by-Step Guide
• How to Change PowerPoint to Portrait: A Step-by-Step Guide
• How to Embed Excel into PowerPoint: Simplify Data Visualization
• How to Use Designer in PowerPoint for Enhanced Presentations
• How Is a Chart from Microsoft Excel Added to a PowerPoint Presentation? Step-by-Step Guide
• How to Play Video in PowerPoint: A Step-by-Step Guide for Tech Presentations
• How to Present PowerPoint in Teams: A Step-by-Step Guide for Professionals
• How to Group Slides in PowerPoint: Streamline Your Presentation

Leave a Comment Cancel reply

Save my name, email, and website in this browser for the next time I comment.

{[ bar_title ]}

5 best ways to compress an mp4 file [windows/mac/online].

MP4 is the most ubiquitous and familiar video format, knowing how to compress MP4 files is crucial for solving video sharing/uploading issues and optimizing storage space. In this article, you will learn how to compress your MP4 file to a smaller size to fits your specific needs.

• >Cisdem Video Compressor - easiest and fast >HandBrake >Microsoft PowerPoint >Online MP4 compressor >Native applications

Key Takeaways:

1. understand mp4 compression.

To reduce the size of a MP4 file, you need to re-encode the video by reducing the bitrate or resolution, or encoding with a more compressed codec such as H.265 or AV1 for MP4 container.

2. Choose the right method

Determine your purpose for compressing, whether it's for web streaming, email attachments , or simply to reduce storage space. If you need to reduce the MP4 file size significantly, use a compression software like Cisdem and HandBrake that offer various compression options. You can check out our compression results of an MP4 1080P H.264 movie file to find the best approach that suits your requirements.

Way 1: Compress MP4 Files With a Professional Video Compressor

Compressing an MP4 or any other video file can be tricky sometimes unless you have a degree in video & audio encoding - How much can the MP4 be compressed without sacrificing quality? What image quality will I get? That's why I strongly recommend using a dedicated MP4 compressor to get rid of these problems.

Cisdem Video Compressor is a professional yet easy-to-use software designed for compressing media files while retaining original quality, available for Windows 11/10/8/7. It allows you to compress MP4 files effortlessly by setting a compression percentage and displaying the estimated output size. Also, you can customize video parameters including codec, resolution and FPS (frame per second) to further optimize the compression.

Follow the steps below to compress MP4 files on PC:

Step 1. Download Cisdem Video Compressor and install it.

Step 2. Launch the software, and drag the MP4 file into the main interface.

Step 3. Set up compression methods. Use one or a combination of the following strategies.

Option 1: Compress MP4 by specifying a file size (percentage)

Move to the Percentage  drop-down list on the left button to select a compression percent value from 90% to 20%, smaller value means smaller file size. The app will reduce the video bitrate based on the settings.

Option 2: Compress MP4 video by adjusting format parameters

• Tip: Cisdem uses variable bitrate (VBR) encoding method by default to ensure more efficient compression based on the complexity of the video scenes, so the estimated file size may not be accurate. You can switch to constant bitrate (CBR) if needed.

Step 4. Click the Preview button on the main window to see how the MP4 file would look like after compression.

• 90% MP4 file size reduction with high quality
• Accepts any type of MP4 file, including HEVC, 4K and 8K videos
• Cover all compression methods
• Batch compression
• Support converting MP4 to 8 other popular formats
• Also compress audio files without quality loss
• Not available for Mac yet

Way 2: Compress MP4 files With HandBrake

HandBrake is a popular video transcoder that lets you compress MP4 files by lowering video resolution, codec, constant quality value, frame rate and more factors. Since it cannot display the output file size before compress, you may need to do some experiment to find the best settings for you.

Steps to compress an MP4 file with HandBrake on Windows or Mac:

1. Download HandBrake from its official website.

2. Launch HandBrake and import an MP4 file.

3. Select compression options.

Option 1 : Compress MP4 by selecting a preset .

Click the Preset list and select an output option that might suits your need. For example, assuming your MP4 file is up to 10 minutes long and you intend to compress it for email, choose "Email 25 MB 10 Minutes 288p" option.

Option 2: Compress MP4 by customizing one or multiple parameters.

In the Dimensions tab, select a resolution limit lower than the source file.

Go to the “Video” tab and choose H.265 or AV1 from the Video Encoder list. You can also adjust the Constant Quality  slider toward the left to reduce video quality and make the file even smaller. Hover your mouse pointer over it for a detailed explanation.

If necessary, go to the Audio tab to lower the audio bitrate or remove the audio track. Not much effect on the file size though.

4. Click "Start Encode" or "Start" on the top to begin compressing the MP4 file.

• Free, open-source and cross-platform
• Provide various compression options and output presets
• Slow process and high CPU usage
• Unable to compress media by setting a desired file size

Way 3: Compress MP4 in PowerPoint

Did you know that you can compress video using PowerPoint? It’s quick and convenient, compressing large MP4 file by reducing the resolution. Although it lacks customizable options, it’s worth a try if you already have the program installed on your PC or Mac.

1. Open Microsoft PowerPoint and create a new presentation.

2. Select Insert > Video > This Device to insert an MP4 video.

3. After the MP4 file has been inserted and appears on the slide, click the “File” tab, select “Info”.

4. Click Compress Media  in the Media Size and Performance section, and select a compression method from the menu - 1080p, 720p or 480p.

5. Then a Compress Media window will pop up and begin the compression process. When it complete, you can check the compressed file size.

6. To save the compressed MP4 file, go back to the slide, right click on the video and choose “Save Media as”.

• Easy to use
• Single compression method
• Compromise video quality

Way 4: Compress MP4 File With Online Compressor

Online tools are easy to access but usually have upload size limits or even video length limits. After trying dozens of online MP4 compressors, Veed stands out for fewer restrictions and fast compression.

1. Visit https://www.veed.io/tools/video-compressor site, and click “Compress a video”.

2. Upload your MP4 file to the site, it may take some time.

3. Choose compression settings in the Compress Your Video panel. It’s recommended to set the quality level as Medium or lower.

4. Click Compress Video to start compressing the MP4 file online.

5. When complete, it will show you the compressed file size. If satisfied, click "Download file" to save it to your device. Otherwise, click "Adjust compression settings" to compress it again.

• Free and web-based, no need to install any software
• Support compression options of quality and resolution
• Show estimated file size
• Up to 1 GB MP4 upload limit for free users
• Require fast and stable internet connection

Way 5: Compress MP4 with Native Applications

This method is recommended for people who prefer native programs and don't want to use any third-party tools. Note that these native programs only support compressing MP4 videos that are encoded with specific codecs, such as H.264 and MPEG-4.

#1. Microsoft Photos Legacy (Windows)

Video editing software usually allows you to compress MP4 files with its Export settings, as does Microsoft Photos Legacy, which comes preinstalled on Windows 10 and before. Users running on Windows 11 can get it from Microsoft Store for free.

• Open Photos Legacy on your PC, and click “Video Editor” at the top of the main window.
• Start a new video project, and then click “+Add” > “From this PC” ;to import an MP4 file to the project library.
• Drag the MP4 item from library to the bottom of the editor. You can trim and split the video if needed.
• Click the “Finish video” button at the top right corner, then choose a video quality option, such as 540p for the smallest file size.

• Free and native software
• Offer basic editing tools
• Single compression method -cannot transcode the MP4 file

#2. QuickTime Player (Mac)

QuickTime Player is the default video player that comes with all Mac computers, capable of exporting MP4 videos to different quality levels to reduce the MP4 file size.

• Start QuickTime Player and choose “File” from the menu bar.
• Click “Open File” and play the MP4 file.

• In the export window, choose a folder to save the compressed file and click “Save” to begin the process.

Tip: If you select the 1080p or higher export resolution, it will let you select an output format in the export window. Choose “Smaller File Size (HEVC)” for higher compression.

• Mac's built-in app
• Fastest compression
• Can preserve alternative audio tracks in the MP4 file
• Export to MOV format only
• Lower compression level

Wrapping up

By employing the 5 methods outlined above, you can effectively compress your MP4 videos regardless of your technical skills.

Which tool to use depends on the specific MP4 file type, compression purpose and playback scenarios. According to my test results, a dedicated MP4 compressor like Cisdem should meet most needs and provide you more control over the output file size and quality.

Megan has an impressive deal of experience with Mac software and has the ability to explain tech stuff in a simplified, straightforward and easy to understand way.

Hot Articles

WPS PDF - Convert and Edit Your PDF Files Freely

WPS PDF tools allow you to convert PDF files to and from Word, Excel PowerPoint, and image files online for free. You can also view, edit, read, and collaborate on PDF files on multiple platforms. You can also download WPS PDF for free to easily experience PDF file editing features such as adding comments, filling in forms, signing contracts, and printing files.

Great Alternative To Adobe PDF

Key features for wps office pdf, pdf convert, pdf organize, pdf compress, cloud collaboration, pdf protect, more free features, features under development.

Edit PDF Like Word

Edit PDF content and make beautiful annotations Insert links, page numbers, comments, and shapes

Powerful PDF Tools Across All Platforms

Desktop application all-in-one office suite for windows pc or mac, mobile app the complete office suite for android & iphone, online web free pdf productivity solution on the cloud..

Free to try WPS PDF toolkits with powerful editing and converting features.

1. For the Windows system on PC: Get the installation package in EXE format. WPS Office is available for Windows 7/8/9/10/11. 2. For the MacOS or Linux system: Click "Free Download" to get the installation package for the corresponding system.

1. For phones with the Android system: Go to Google Play and get the WPS Office installation package in apk format. 2. For iPhones with the iOS system: Go to Apple Store and search for WPS Office. 3. PDF Editor Pro: Download it from Google Play or Apple App Store.

Online PDF tools: Use free online PDF tools to merge, compress, create, edit and convert PDFs. Quick and easy. No installation or registration required. Turn images, ebooks, and documents to PDFs in a secure manner and vice versa.

Create PDF from the file

Create blank pdf, edit&manage pdf, compress pdf, organize pdf, convert pdf, pdf to word, word to pdf, pdf to excel, excel to pdf, pdf to picture, picture to pdf, other useful features, picture to text (ocr), extract text in pictures, pdf cloud collaboration, batch pdf printing, batch pdf printing for mutiple pdf files, pdf template, desktop application, all-in-one office suite for windows pc or mac, faq online for pdf, what is the best free pdf tool.

WPS PDF Blog offers quality articles with recommended top PDF tools (available online or offline) for users to choose:

7 Best Free PDF Tools for Beginners

4 Best Free PDF Converter Apps for Mobile and Laptop

3 Best Free PDF Tools for Editing

3 Best Free PDF Editors for Android Smartphones

Get the Best Free PDF Converters 2022 Online

How can I edit a PDF without Adobe?

There are 2 easy alternative methods for editing PDF files if you haven't downloaded Adobe:

Convert your PDF file into an editable format

1. Go to pdf.wps.com and choose an editable format (Word or Excel or PPT) that you like.

2. Select the PDF file that you want to edit.

3. Convert your PDF file to Word or Excel or PowerPoint online.

4. Click "OK" and go to edit the (Word or Excel or PowerPoint) file.

Download the all-in-one WPS Office app

1. WPS PDF is one of the service tools of WPS Office (including Writer, Spreadsheet, Presentation, and PDF), and the PDF edition is available across desktop, web and mobile platforms.

2. All file formats of WPS Office are compatible with Microsoft and Adobe.

Is the PDF to Word conversion free of charge?

Yes. It is a 100% free online tool, and each user can convert files 5 times free of charge.

1. Go to WPS PDF website pdf.wps.com , then users can find the PDF to Word tool page.

2. Go to the WPS PDF website pdf.wps.com , find Free PDF Converter, and choose PDF to Word.

Trust by users around the world

This is by far one of the best esign apps I have ever used. Simple, easy, and free. You can easily fill in check mark boxes and sign a signature and line it up. I finished filling out my document in 3 mins and was able to save and print it as a PDF which could be downloaded to my PC Windows system and phone with no ads. I would suggest this app to everyone.

I like WPS. It is a competitive free office suite, at no cost! WPS Office also has a PDF editor and viewer option, with a number of features including PDF to Word, PDF to Excel, and Merge PDF. I mostly use the viewer.

On PDF, WPS is capable of converting and editing a PDF file. You can convert to other formats (Word, Excel, PowerPoint, JPG), edit text, change font, change image, put a signature and do much more. You can also print files from other file formats like .doc or .xls to PDFs. You can do these even while offline.

Find the Free Fesources and Solutions

Meet our professional services, support 7*24, stay in advanced and quick to improve, get expert tutorials, tips, and tricks online to help you operate writer in, download wps pdf for free to discover more features..

Select multiple PDF files and merge them into one PDF file online.

Convert PDF files to editable Word documents in seconds (doc, docx formats)

Convert PDF files to editable Excel spreadsheets online without downloading any software

Convert PDF files to editable PowerPoint presentations online without size limit

Separate all pages from a single PDF file online and extract pages to multiple PDF files.

Convert Word (doc, docx) files to easy-to-share PDF files while preserving the layout for free

Convert Excel spreadsheets (xls, xlsx) to easy-to-read PDF files for free

Convert PowerPoint presentations (ppt, pptx) to easy-to-view and easy-to-share PDF files for free

Convert images (JPG, JPEG, PNG, BMP) to PDF files for free and easily adjust PDF orientation and margins

Manage multiple pages of a PDF file (add, delete, or rearrange pages)

Reduce the size of PDF files online using 3 compression methods

Create and fill e-signatures in PDF files online and secure your e-signature

• How to Login
• Use Teams on the web
• Join a meeting in Teams
• Join without a Teams account
• Join on a second device
• Join as a view-only attendee
• Join a breakout room
• Join from Google
• Schedule a meeting in Teams
• Schedule from Outlook
• Schedule from Google
• Schedule with registration
• Instant meeting
• Add a dial-in number
• See all your meetings
• Invite people
• Meeting roles
• Add co-organizers
• Hide attendee names
• Tips for large Teams meeting
• Lock a meeting
• End a meeting
• Manage your calendar
• Meeting controls
• Prepare in a green room
• Share content
• Share slides
• Share sound
• Apply video filters
• Mute and unmute
• Spotlight a video
• Multitasking
• Raise your hand
• Live reactions
• Take meeting notes
• Customize your view
• Laser pointer
• Cast from a desktop
• Use a green screen
• Join as an avatar
• Customize your avatar
• Use emotes, gestures, and more
• Get started with immersive spaces
• Use in-meeting controls
• Spatial audio
• Overview of Microsoft Teams Premium
• Intelligent productivity
• Advanced meeting protection
• Engaging event experiences
• Change your background
• Meeting themes
• Audio settings
• Manage attendee audio and video
• Reduce background noise
• Voice isolation in Teams
• Mute notifications
• Use breakout rooms
• Live transcription
• Language interpretation
• Live captions
• End-to-end encryption
• Presenter modes
• Call and meeting quality
• Meeting attendance reports
• Using the lobby
• Meeting options
• Record a meeting
• Meeting recap
• Play and share a meeting recording
• Delete a recording
• Edit or delete a transcript
• Switch to town halls
• Get started
• Schedule a live event
• Invite attendees
• organizer checklist
• For tier 1 events
• Produce a live event
• Produce a live event with Teams Encoder
• Best practices
• Moderate a Q&A
• Allow anonymous presenters
• Attendee engagement report
• Recording and reports
• Attend a live event in Teams
• Participate in a Q&A
• Use live captions
• Schedule a webinar
• Customize a webinar
• Publicize a webinar
• Manage webinar registration
• Manage what attendees see
• Change webinar details
• Manage webinar emails
• Cancel a webinar
• Manage webinar recordings
• Webinar attendance report
• Get started with town hall
• Attend a town hall
• Schedule a town hall
• Customize a town hall
• Host a town hall
• Use RTMP-In
• Town hall insights
• Manage town hall recordings
• Cancel a town hall
• Can't join a meeting
• Camera isn't working
• Microphone isn't working
• My speaker isn’t working
• Breakout rooms issues
• Immersive spaces issues
• Meetings keep dropping

Share slides in Microsoft Teams meetings with PowerPoint Live

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.

Here’s how it works:  

Tip:  Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

Present your slides

If you're in PowerPoint for the web, select Present > Present in Teams .

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

Use the navigation arrows to go forward and backward.

Use the thumbnail strip to jump ahead or backwards.

Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

Turn Chat on or off to view what your audience is saying.

See audience reactions and raised hands in real-time.

Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.

Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

Note:  If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the  Private view  toggle to turn it off.

Click any hyperlink on slides to get more context right away.

Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

Use a screen reader to get full access to the slide content.

Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .

Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem.

Independent magnifying and panning

You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable. 

To zoom in or out on a slide, do any one of the following: 

Hover over the slideshow and pinch or stretch on trackpad.

Pinch or use the stretch touch gesture (on a touch-enabled device).

Press the + or – keys.

Hover over slide, hold down Ctrl key and scroll with mouse wheel.

In the More Actions menu, click the + or – buttons.

To pan around your slide, do any one of the following:

Press the arrow keys.

Click and drag using a mouse.

Click and drag on a trackpad.

Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press  Esc to reset your screen.   

Important: 

PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.

If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.