– Clearly state the purpose of the presentation
Creating a presentation outline is an essential step in delivering a successful and impactful presentation. A well-structured outline helps you organize your thoughts, maintain a logical flow, and ensure that you cover all the key points you want to communicate to your audience.
Start by brainstorming ideas and determining the main objectives of your presentation. Consider what information you want to convey, the key messages you want to deliver, and the desired outcomes you want to achieve.
From your brainstorming session, identify the main points you want to address in your presentation. These should be the key ideas or concepts that support your objectives and help you effectively convey your message to the audience.
Once you have identified your main points, organize them in a logical sequence that flows naturally. Consider using headings and subheadings to create a hierarchical structure that guides your audience through the presentation.
Think about the supporting content that you need to include for each main point. This can be facts, statistics, examples, case studies, or visuals that help reinforce your message and provide additional context to your presentation.
At the end of each main point or section, summarize the key takeaways or messages you want your audience to remember. These should be concise and impactful statements that leave a lasting impression.
Once you have created a draft of your presentation outline, take the time to review and refine it. Ensure that the structure is clear, the content is well-organized, and the flow is logical. Make any necessary adjustments or additions to improve the overall effectiveness of your outline.
1. What is a presentation outline?
A presentation outline is a roadmap or blueprint that helps you organize your ideas and content for a presentation. It outlines the structure, flow, and key points of your presentation, ensuring a logical and cohesive delivery.
2. How can I engage my audience throughout my Business presentation?
To engage your audience throughout your presentation, consider using storytelling techniques , interactive elements, or thought-provoking questions. Encourage audience participation through activities, discussions, or Q&A sessions. Use visual aids, such as images, videos, or graphs, to enhance understanding and maintain interest. Finally, deliver your content with enthusiasm, clarity, and confidence.
3. What are the three basic parts of a presentation outline?
When creating a presentation outline, it is crucial to include three essential components. The first part is the introduction, which sets the stage for the presentation and provides background information. Following the introduction is the body, where the main points and supporting details are discussed in depth. Finally, the outline should include a conclusion that summarizes the key points and reinforces the main message.
4. What are the 5 pieces of presentation Outline? The 5 key pieces of an outline include the introduction, main points, supporting information, visuals, and conclusion. Each section plays a vital role in delivering a clear and impactful message to the audience.
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Horizontal communication: pros, cons, and improvement tips, types of verbal communication skills: tips, importance and styles.
Georgina Guthrie
May 24, 2024
Whether you’re building a house, baking a cake, or creating a killer presentation — having a plan in place before you begin work will make the task much easier. Planning saves time and enhances the quality of your work. This is especially true for business presentations, which is why you should always start with a presentation outline.
A presentation outline is a streamlined version of your talk, capturing the general direction and key points. Its purpose is to shape your thinking, organize your thoughts, and ensure your material is presented logically.
In this article, we’ll explore what a presentation outline is, how storytelling can engage your audience, and how to create a flawless outline. Let’s dive in.
What are you trying to achieve with your presentation? A good starting point is to think about the overall purpose.
There are six main types of presentation goals:
In a business setting, ‘to inform’ is most common, but it’s usually coupled with at least one other. For example, if you’re there to talk about quarterly results, then you’ll want to inform and motivate. However, if you’re a business coach, your goals will likely be to inspire, motivate, and entertain.
Once you’ve defined your goal, you’ll want to understand the impact you hope to have on your audience. To answer this, ask these questions:
From here, you should be able to create a summary of your presentation’s goals and purpose in one or two sentences. Put that on your first slide for easy reference.
Knowing your audience is crucial for crafting a presentation that resonates. Consider their knowledge level, interests, and what they hope to gain from your presentation. Tailoring your content to meet their expectations will make your presentation more engaging and effective.
Stories are powerful tools for bringing people and ideas together. Great stories persuade and inform; the best stories inspire and stay with us. But we don’t often see this happening enough in the boardroom.
Stats and numbers are important for supporting claims, but if you want to inspire your audience, you need to weave those stats into a story. T he truth is, most stories are formulaic, so once you’ve chosen your formula, filling in the blanks is pretty easy.
Let’s look at a few popular story structure formulas below.
Mixing storytelling with facts works in a kind of mutually supportive cycle. Facts add substance to the story; the story adds interest to the facts.
In this structure, you weave the two together and move back and forth between the two.
From Odysseus to Chihiro , adventure stories typically feature a hero who goes on a journey fraught with peril and learns a vital lesson at the end of it. It’s a formula employed by thousands of writers — and you can draw from it to add some drama to your presentation.
This structure works really well for inspirational personal stories, or tales about a company from its humble beginnings to the success it is today.
The ‘pitch’ style of presentation is commonly used by salespeople. The goal is to show how a product or idea can help an individual overcome a hurdle toward a positive outcome. The story should be relatable, so the audience can picture themselves in the situation and, therefore, benefitting from the solution.
This presentation format is for when you want to teach your audience something — whether that’s a process, a new skill, or a way to overcome a problem. It has similarities with the fact and story structure, insomuch as facts should weave into the story.
A close relative of the pitch, this three-part structure swaps a hurdle for an opportunity. Here, you want to show your audience that a problem they thought they had actually had an easy fix.
Now you’ve worked out your structure, it’s time to start building your presentation. Storyboarding is the best way to do this. In the same way that directors use storyboards to map out their films scene-by-scene, you’re going to use it to map out your presentation slide-by-slide.
(Don’t worry, you can do stick people and squiggles if drawing isn’t your strong point.) Image Source
The trick here is to avoid adding too much detail too quckly. Ideally, have one or two sentences on each slide summarizing what each one will address. Stick to one main point per slide and no more than 3 subpoints.
You can do this with pen and paper, but since you’ll likely end up going digital eventually, you might as well start there. It looks far neater, and it means that if you need to change something, it’s as simple as deleting or editing a cell or slide rather than starting over.
If you don’t want to start from scratch, a business presentation template is a great place to start. You can storyboard directly on the template, and then flesh out each of the slides in more detail once you’re ready.
Once you’ve got your storyboard mostly ready, all that’s left is to fill in the details! And of course: make it look great.
Proper formatting is crucial to ensuring your presentation is visually appealing and easy to follow. Effective formatting helps to highlight key points, maintain audience engagement, and enhance overall comprehension. Here are some guidelines and best practices for formatting your presentation:
By following these formatting guidelines, you can create a presentation that is not only visually appealing but also effective in communicating your message. Proper formatting helps to keep the audience engaged and ensures that your key points are clearly conveyed.
For those looking for an intuitive and efficient way to create professional presentations, consider using Cacoo , our online diagramming tool. Cacoo allows you to collaborate in real time, offering a variety of templates and design tools that make planning, designing, and presenting a breeze. Whether you’re working solo or with a team, Cacoo helps you streamline the presentation creation process, ensuring that your final product is polished and impactful.
Ready to take your presentations to the next level? Try Cacoo for free today and experience the difference it can make in your workflow.
This post was originally published on April 07, 2021, and updated most recently on May 24, 2024.
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What is a presentation outline.
A presentation outline is like a roadmap for organizing your thoughts and delivering your message smoothly during a presentation. It helps you structure your content logically, ensuring that your audience can follow along easily. By providing a clear framework, an outline enhances the clarity and effectiveness of your presentation.
1. Clarity and Focus
Using an outline keeps your presentation organized and focused, preventing you from going off track. It ensures that your presentation has a clear purpose and that all the information you share is relevant to your main points.
2. Logical Structure
A well-crafted outline ensures that your presentation flows logically, guiding your audience smoothly from one point to the next. This helps your audience follow your train of thought and understand your message more easily.
3. Enhanced Delivery
Having a clear outline can boost your confidence and make your delivery smoother. With a structured plan, you’re less likely to forget important points or ramble on, resulting in a more professional presentation.
4. Time Management
An outline helps you manage your time better by estimating how long each part of your presentation will take. This ensures that you stay within the allotted timeframe, keeping your presentation on track and engaging for your audience.
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1. Purpose of Presentation
Understanding why you’re giving your presentation is crucial for planning its structure. Identifying your goal means thinking about what you want your audience to get out of it. This clarity forms the basis of your whole presentation. There are six potential reasons you might be presenting:
Thinking about your goal will help you make a presentation that really grabs attention. Answering these questions can help you figure out what your goal is:
Once you have the answers, you’ll have a good idea of what your presentation should cover and where to start.
2. Consider Color and Design
How you present your pitch matters just as much as what you say. Take a moment to think about the fonts and colors you’ll use on your slides. Research suggests that red can convey excitement and grab your audience’s attention, while white gives off a sense of simplicity and clarity.
3. Establishing Structure: Arrange Your Ideas in a Logical Order
When crafting your presentation, it’s important to structure your ideas in a clear and logical sequence. Start with an introduction to set the stage, followed by the main body where you delve into your key points, and wrap it up with a conclusion to summarize your main ideas.
4. Engaging Your Audience
When you’re getting ready for your presentation, think about how you can start off in a way that grabs everyone’s attention. You could ask a thought-provoking question, share an interesting story, or begin with a meaningful quote. The main thing is to get your audience interested right from the beginning and set the tone for the rest of your talk.
5. Adding Visuals
Give some thought to whether you want to include pictures, videos, or other visual stuff in your presentation. Even if your outline doesn’t mention exactly what visuals to use, you can suggest where they might fit in to help explain your ideas.
6. Encouraging Action
Come up with a clear and compelling message to encourage your audience to take action. Whether it’s encouraging customers to try out a new product or inviting people to join a demo, make sure they understand what’s in it for them. And if your presentation doesn’t really need a specific call to action, just wrap up by summarizing your main points and saying thanks for listening.
Alternatively, you can skip the hassle of crafting a presentation outline manually – try SlidesAI for seamless assistance .
1. Understanding Your Audience
Take some time to know your audience by researching beforehand. This helps you adjust your presentation to connect with them better.
2. Enhance with Quotes, Testimonials, or Data
Make your presentation more interesting by adding extra info like quotes, testimonials, or data. It can make your audience more engaged and reinforce your message.
3. Visualize Your Concepts
How you show your ideas matters a lot. Tools like SlidesAI can help you express your concepts clearly and effectively.
4. Highlight Key Takeaways
Figure out the most important points you want your audience to remember. This makes it easier for them to recall and understand your message.
5. Seek Feedback
Ask for feedback to improve your presentation. It’s a good way to make sure it connects better with your audience.
Topic: The Impact of Social Media on Mental Health
Target Audience: College students
Time Limit: 15 minutes
I. Introduction (2 minutes)
Attention Grabber : Briefly discuss a real-life example of how social media can negatively impact mental health (e.g., cyberbullying, unrealistic beauty standards).
Introduce the topic : Clearly state the topic and its significance (e.g., “Today, I’ll be talking about the increasing impact of social media on mental health, particularly among young adults like yourselves”).
Preview : Briefly outline the key points that will be covered (e.g., “We’ll explore the positive and negative aspects of social media use, discuss common mental health concerns associated with it, and offer some tips for healthy social media habits”).
II. Main Body (10 minutes)
Positive aspects of social media:
Connection and community : Highlight how social media can help people connect with friends and family, build communities based on shared interests, and combat feelings of loneliness.
Information and self-expression : Discuss how social media can be a source of information, news, and inspiration, and provide a platform for self-expression and creativity.
Negative aspects of social media:
Social comparison and envy : Explain how constant exposure to curated online profiles can lead to social comparison, feelings of inadequacy, and envy.
Cyberbullying and harassment : Discuss the prevalence of cyberbullying and online harassment, their potential to significantly impact mental health, and the importance of online safety.
Addiction and anxiety : Explain how excessive social media use can lead to addiction, anxiety, and sleep disturbances.
III. Conclusion (3 minutes)
Summary : Briefly recap the key takeaways discussed in the presentation.
Call to action : Encourage the audience to be mindful of their social media usage and offer practical tips for developing healthy habits, such as setting time limits, curating their feed, and prioritizing real-life interactions.
Question and Answer : Allocate time for audience questions and address them thoughtfully.
This is just a sample outline, and you can adapt and modify it based on your specific topic, audience, and time constraints. Remember, a well-structured and engaging presentation will effectively communicate your message and leave a lasting impression on your audience.
How can ai help you create a presentation outline .
With the assistance of AI tools like ChatGPT and Gemini, crafting outlines becomes a breeze. Furthermore, you can utilize user-friendly online AI presentation tools such as SlidesAI to effortlessly generate your presentations.
Using a presentation outline can be helpful. It makes things clearer, boosts the speaker’s confidence, and helps manage information better. It also keeps the audience more engaged. But, if your presentation is fast-paced, casual, or focused on a specific area of expertise, you might want to keep the outline short and sweet. Just pick what works best for your situation and audience.
There are various formats, but a common approach is using bullet points, numbered lists , or headings and subheadings. Choose the format that best suits your content and visualizes your information.
Adapt your presentation outline by tailoring:
There’s no set rule; it depends on the complexity of your topic and presentation length.
Yes, mind maps can be a good way to visually brainstorm and organize presentation ideas.
You can use pen and paper, a word processing software like Microsoft Word, or dedicated outlining tools. Presentation software like PowerPoint also offers built-in outlining features.
Every presentation is different, reflecting your unique business and the information you share. But, some common presentation types are used across various fields and teams. Before diving into specific slides or organization, consider the type that best suits your audience.
Have you ever encountered a lengthy PowerPoint presentation where finding specific information felt like a challenge? Tables of contents (TOCs) are a common feature in various writing formats, helping users navigate content easily. Similar to Microsoft Word’s TOC functionality, PowerPoint offers methods for creating your own TOC. This guide will explore these methods, enabling you […]
Video Editing
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Renderforest Staff
20 Jan 2022
4 min read
Nowadays, presentations are firmly integrated into not only the academic but also the business world. They’re the perfect means whether you want to pitch your business or new idea, educate your audience , present reports, and the list continues.
The power of a well-made presentation lies in its logical structure and intelligibility. The human brain is much better at retaining structured, organized data — even more so when it’s presented with engaging visual content. Presentations check both boxes.
To ensure a cohesive flow for your entire presentation and a smooth ride for the audience, you need to prepare a clear, cogent outline for your material with all the key points. Moreover, structuring information is just as beneficial to the presenter as it is to the audience.
So, if you already have your presentation idea but are unsure of the right next step, a presentation outline is your answer. Once you have a general idea about the topic and have completed basic research, you’re in the perfect position to carve out the skeleton of your talk.
Below, you’ll find the basic structure of a balanced presentation outline as well as useful stats. Stick till the end to discover beautiful presentation templates.
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Here are a few more tips that will be of help when outlining and designing your presentation. If you’re looking for more presentation tips , check out our article on this topic.
Defining your presentation’s purpose is something that should be done before and not after you’ve planned your speech. To make sure that your presentation points build on one another, you need a single well-defined goal to unify them.
When you have a precise target to aim for, you’ll be able to build a much more strategic structure for your speech and the accompanying slides alike (if there’s going to be a slideshow). Knowing your purpose will also assist in specifying your approach to the topic. It could be an explanation, analysis, comparison, problem-solving, etc.
Always keep in mind that slides should only act as a supplement to make the data more vivid but never overpower the speaker. Don’t overload your presentation slides with too much text; otherwise, your audience will have to choose between reading the slides and listening to you. If you have difficulty remembering your text, use a script or sticky notes as support for your speech.
Choose your first slide wisely, as it’s the starting point that will attract the attention of your audience and the new slides should add up to it by keeping them engaged.
The 10-20-30 rule of the PowerPoint presentation suggests having 10 slides, delivering the presentation in around 20 minutes, and keeping your fonts no smaller than 30 points. Follow these guidelines only as far as they make sense for your pitch.
You can create attractive presentations with slideshow video templates free of charge. Plus, they take no longer than a few minutes to edit. Here are a few examples:
More Templates
Think of a presentation outline as the spine that holds your pitch together from its first step to the very end. An outline provides a solid structure to your material, making the information much easier to grasp and memorize.
Begin your talk with an introduction to yourself and the topic, cover the main points one by one, and weave all the strands together with a brief conclusion. If appropriate, set a certain amount of time aside after the presentation to answer your listeners’ questions. Best of luck!
Sources: Thompson Rivers University Library , University Writing Center , Stanford Graduate School of Business , Virtual Speech , Visme , Duarte
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Social Media Marketing
04 Jul 2024
13 min read
03 Jul 2024
A presentation outline is a roadmap to a more successful business pitch — a general plan that summarizes what you want to say to prospective customers, clients or investors. It lets you organize your thoughts, group ideas into main points and present your material logically. But what should you include in your slides?
We've compiled 11 tips for more effective pitch prep.
If you came here looking for presentation templates , here's an a couople of examples from of our most popular ones. If not, just carry on.
What is a presentation outline.
An outline for a presentation is a helpful tool that organizes the main points and flow of the presentation. It acts as a guide for the presenter, outlining the order in which information will be presented and the main ideas that will be covered. A good outline should include headings and subheadings that outline the main topics and supporting details, ensuring a clear and logical arrangement of information. Creating a presentation outline helps the presenter stay organized and focused, and makes it easier for the audience to follow the content and understand the main concepts of the presentation.
1. decide on a goal.
Before you brainstorm, and before you scribble down any notes, come up with a goal for your presentation. What do you want your pitch deck to say to your audience? What message do you want to convey? What do you want it to achieve?
Perhaps you want your pitch to raise seed funds. Maybe you want to introduce a new product or service to customers. Whatever the reason for creating your pitch, decide on a specific, measurable goal. This will guide the rest of your preparation.
Every good presentation includes an introduction, main body, and conclusion. These three components form the "skeleton" of your presentation — the bare bones of your pitch. You don't need to think about all the small details at this stage — you can flesh out your presentation slides at a later date.
Your introduction is probably the most important part of your pitch. After all, you only have seven seconds to make a good first impression, according to research. Use your intro to introduce your brand, greet your audience and give a taster of what's to come.
The body of your presentation includes your main ideas and any supporting ideas. Use it to feature testimonials, financials and fundraising info, traction and milestones, and, of course, your marketing plan.
Finally, your conclusion summarizes all your points in a few slides. This should leave your audience wanting more.
Visual content is an essential ingredient. The human brain processes visuals 60,000 times faster than regular text, so including images in your pitch is a great idea. Don't forget about videos, either. Consumers are 64 percent more likely to purchase a product after watching an online video, making visual content a good choice if you want to generate leads and boost sign-ups.
The most successful pitch decks incorporate striking visuals. Others have fancy fonts and graphics. All of this visual content demands attention from your audience and creates a cool aesthetic that will help you outrank your rivals.
At this early stage of pitch deck preparation, you don't have to finalize the images you are going to include in your pitch. However, we think it's a good idea to point out where you are going to use images in your presentation. This way, you can organize your ideas and make sure everything flows properly.
No two presentations are the same. The most successful pitch decks, however, certainly have a lot in common. When creating your outline, discover what makes a brilliant pitch. The University of Hawaii says great presentations rarely cover more than five points. The University of Cambridge in England says there should be four key points in every 45-minute presentation.
Here at Slidebean, we think one idea per slide, good design, lots of images, and quotes all make presentations so much more interesting. We're not fans of the 'thank you' slide, though — the one that recognizes your audience for sitting through your presentation. It's completely unnecessary.
A call-to-action is much better than a 'thank you' slide. This encourages your audience to take action after your presentation. When creating your outline, think of a short, snappy call-to-action that prompts a response. A call-to-action is your final chance to engage with your audience during your presentation. You might want to encourage people to sign up to your mailing list, for example. Alternatively, you can include a link to your website so people can download a trial version of your product.
"No matter what form your CTA takes, the most important aspect is the copy," says growth marketing expert Sujan Patel and Voila Norbert co-founder, writing for Forbes magazine . "You’re telling the visitor what you want them to do, so it needs to be persuasive. Remember, your audience is looking for an answer or a solution to a problem. Connect with them by telling them exactly what they’re going to get if they take action."
Every day, more than 30 million presentations are created on PowerPoint alone. Then there are the hundreds of thousands of pitches designed in Keynote, Prezi, and Slidebean. With so many presentations out there, how do you inspire people to invest in your services? One way to create a successful pitch is to identify a solution to a problem that your audience might have.
Slidebean recently reviewed some of the best presentation examples from successful startups. Most of them provide solutions to common problems early on in their respective pitches. Customer messaging platform Intercom, for example, says analytics, customer base browsing, and customer research is the answer for businesses who find it hard to engage with customers. They include these solutions near the beginning of their pitch deck.
If you want to have a more successful presentation, think about solving problems in your niche when creating your outline.
Quotes from senior management help you convey abstract ideas and make your presentation more engaging. You should obtain any quotes you want to use in your presentation during the planning stage. Testimonials from customers and clients also prove popular. Research shows that positive reviews influence purchasing decisions and increase trust.
Finally, statistics add some depth to your presentation. Industry facts and figures back up any claims you make and increase engagement. Discover relevant statistics when creating your outline. You don't need to include any actual quotes, testimonials or statistics yet. Just jot down where you want to place them in your presentation.
The way you present information in your pitch is just as important as the information itself. Now is the time to start thinking about the font/s you want to use or the color of your slides. Research shows that red conveys passion and excitement and catches the attention of your audience. White, on the other hand, conveys simplicity and purity.
Slidebean has a range of color palettes that transform the look of your slides. You can choose up to three color sets and play around with different text, backgrounds, and highlights.
Think of your presentation outline template as a very rough first draft. Decide on what types of slides you want to use, and decide on a final running order. You might feature quotes early on in your presentation, for example, and leave testimonials until the end. Don't forget to include a slide with your contact details — website, phone number, address, etc. — and your brand values.
Your presentation outline should be a group effort, too. Ask your colleagues for input.
Your outline should include enough information so you can visualize what your final presentation will look like. Once you have finished your outline, read it back and identify the key takeaways from the document. Is the structure of your presentation clear, for example? Does it convey your brand message? Will it engage your audience?
Every slide in your presentation should achieve the goal you created at the beginning of your outline. If something isn't working, make changes. You might want to switch slides around or remove unnecessary information, for example.
Once you have completed your outline, it's time to start putting everything together. Yes, you could create a PowerPoint pitch deck from scratch, but this is often time-consuming and complicated. Instead, use a template, which provides you with all the presentation slides you need.
Here at Slidebean, we have presentation templates for business of all sizes, including startups and scaleups. You can create a professional pitch deck in just a few minutes by following the on-screen prompts. Everything's included — bullet points, graphics, headers, footers, and more. Take the time to plan your pitch to produce a powerful sales document that helps you communicate with your audience.
Once you have created your presentation outline template, sign up to Slidebean and design a pitch that provides you with a huge return on your investment.
Related video.
How to close a funding round, financial modeling crash course, popular articles.
Ai pitch deck software, pitch deck services.
We've collected over 30 pitch deck examples and templates from successful startups like Airbnb, Uber, and Tesla. Free PDF downloads included.
A pitch deck is what gets investors on board to fund your company. The best way to do this is by summarizing your company story, using a series of strategically arranged slides to argue why your company has unicorn potential and is worth investing in.
This is a functional model you can use to create your own formulas and project your potential business growth. Instructions on how to use it are on the front page.
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In this tutorial, you'll learn how to write a PowerPoint outline for a presentation . You'll see a presentation outline example that shows how beneficial the process can be. It might seem like an extra step while building a presentation. But creating a presentation outline saves you time in the long run.
Presentation outlines are a great way to save time. So are advanced PowerPoint templates. You'll see examples of professional PowerPoint templates from Envato Elements (unlimited downloads) in this tutorial while you learn how to write a presentation outline.
You might think that learning how to write a presentation outline is an extra step. Writing a presentation outline takes time. But you might be surprised by how much time it ultimately saves in later steps.
It's important to see writing a presentation outline as a helpful step instead of extra work. Investing time in creating a PowerPoint outline helps you avoid rewriting and reworking your presentation.
When I was a rookie presenter, I made a lot of mistakes while writing a presentation. I'd open PowerPoint, spend too much time picking a theme, and then start writing my content. I jumped back and forth between slides adding points.
In short: this created an unfocused presentation. You could tell that there was a scatterbrained approach to writing content. When I started using outlines, the presentation felt more cohesive, and every point fell naturally into place.
But don't think that a PowerPoint presentation outline will be tossed in the trash when your presentation is finished. With a bit of creativity, PowerPoint presentation outlines can serve multiple purposes:
Think of writing a presentation as a series of steps. Writing a presentation outline is the first step that saves time on all future steps. Learn how to do a presentation outline and more in our tutorial below:
Now, let's dive into our tutorial on PowerPoint presentation outlines.
Once you've committed to writing a PowerPoint presentation outline, you might be wondering what the process looks like. Let's learn the keys to writing a presentation outline. Then, you'll learn how to incorporate that presentation outline into your PowerPoint.
The PowerPoint screenshots that you'll see in this section use a template called Brusher from Envato Elements .
Now let's look at how to create PowerPoint outlines:
If PowerPoint is open, close the application! If it's not open, don't even think about heading for the Start menu to launch it.
That's right. The most important part of writing a PowerPoint presentation outline is to leave out the app for the time being. If you don't do this, you risk spinning your wheels and redoing parts of your presentation over and over.
You might be surprised at how much focus a presentation outline brings to the process of learning how to write a presentation outline.
How many tutorials tell you to close the app while learning how to make a presentation outline? Well, this one just did, and it's crucial to the process of writing a presentation outline.
It's vital that every presentation has a single, unifying goal. A PowerPoint presentation is a series of slides with supporting points that all tie back to that goal.
This goal is the guiding principle for everything you write. Setting the presentation's goal is the first step for writing your PowerPoint outline.
As you set your presentation's goal, it's also crucial to think about the type of presentation that you're giving. I divide presentation purposes into three key types, each with their nuances when it comes to writing. Here are the three types of presentation goals:
Before you start filling in the presentation outline, make sure that you've set this singular goal. Otherwise, you risk your presentation diverging into many ideas that don't support a common cause.
In summary, your first outline step is to write your presentation's goal . It's that singular measuring stick that you use as you add more content. Every time you add a new slide or supporting point, ask yourself, " does this content support my presentation's goal? "
Supporting points help reiterate the presentation's goal. But you can't support the key goal if you don't define the goal! Learning how to do a presentation outline comes back to setting a goal.
Now that you've set your presentation's " north star ," you can begin to block in the critical sections that support the goal. Each section should give a new angle but play a part in reinforcing the central goal.
I tend to aim for three or four key sections per presentation. Each of those sections might include multiple PowerPoint slides.
This is commonly called the " body " of the presentation. It's the meat and bones of the presentation with the content that helps you drive your key point home. Fill in a goal as you see in the presentation outline example below:
Let's walk through an example. Let's say that I'm attempting to inspire my audience to learn Power Query, a popular Excel data tool. The goal is to encourage them to action. I'll use three key sections that support the goal:
No two presentations are the same. The way that you support your points will vary based on the presentation's goal. Remember: Y ou're the presenter. It's your story to tell.
Now, start filling in the details for each supporting section. Just as we expanded on the goal with crucial sections, each section should have supporting points.
In your medium of choice, write several supporting sentences for each of your key sections. This gives you several points that support your idea. Use these support points to create individual slides.
See the screenshot below for a sample presentation outline in progress:
Learn more about the writing process in this tutorial:
"You can't boil the entire ocean... The best way to eat an elephant is one bite at a time... Divide and conquer the task at hand..."
All these phrases mean the same thing: the best way to tackle a project is to divide it into parts. When you're creating a PowerPoint, writing a presentation outline first is the best way to break the project into easy-to-conquer tasks.
Once you've finished writing your PowerPoint presentation outline, it's time to jump back to the app finally. You've laid the groundwork for writing a presentation rapidly. Now, it's time to drop it into PowerPoint.
There are many ways to approach this task. For me, I paste the entire outline on the first slide. Then, I'll start carving that outline up, pasting the sections, and supporting points out to their slides. I use this PowerPoint outline slide to plan my presentation.
Now, start pasting those sections to their own sections. Using Outline view in PowerPoint or another tool, gradually pull your outline apart into unique sections. Instead of typing them one-by-one, just paste the sections onto new slides.
You don't have to stick with the exact text you wrote. Instead, paste the sections out and use them as the inspiration for content. By doing this, your presentation stays true to the original outline and on topic!
PowerPoint even has a helpful feature to focus on outlines in the app. Learn more about Outline view in PowerPoint in the tutorial below:
It might seem odd that we saved this step for last, but this approach helps you stay focused. Instead of jumping around inside PowerPoint while writing a presentation outline, consider using a separate tool.
Before writing your presentation outline think consider the following:
Your slides should just have your main points. If there's too much on your slide, it can be overwhelming for your audience. It can also be distracting. Instead of listening to you, your audience might be reading the text on the slide.
Instead of having complete sentences on your slide, you can reduce text by having simple sentences.
For example, instead of saying, " When you study before a test, you will remember the material, raise your grade and be knowledgeable about the subject. " You can simplify the statement to look like this:
Benefits of Studying
Simplifying your sentences, as shown above, makes it easier to follow the rules on minimizing text on your slides.
Visuals engage your audience, especially when they're eye-catching. They can also show what you’re discussing in the presentation.
If you want to add an emotional element to your presentation, a high-quality image is a great way to do that. If the image is low-quality or irrelevant, it can distract the audience. It’s best to think carefully about your visuals and what you want to add to the presentation.
While writing your outline, remember who you’re writing for. One of the things you need to know about your audience is their knowledge of the subject you’re discussing. Are you speaking to a group of professionals who understand the terminology and the subject well? Or are you talking to a group of students who don’t know much about the subject?
You must also keep your audience in mind if you’re adding humor to your presentation. If you offend your audience, even accidentally, they'll stop listening to you.
Don’t read off your slides. This is a common mistake that people can make. The audience can read your slides, so it can be boring to hear you repeat what’s written on the slide.
It’s more effective when you give the audience new information. If you want to have notes, you can use the speaker notes tool in PowerPoint. This tool lets you add notes that the audience won’t see.
Before we dive into how to write presentations quickly, let's take a look at another timesaver: presentation templates . PowerPoint templates already have most of the design work done for you.
On Envato Elements, you can source unlimited PowerPoint templates for a flat rate. The singular subscription gives you everything you need to create a presentation—fast! Many of these options include PowerPoint outline templates already built.
Explore PowerPoint Templates
Not only will you unlock unlimited PowerPoint templates, but you'll also gain access to many other creative assets. That includes stock photos, graphics, illustrations, and more!
As you finish up your PowerPoint outline, why not pair it with a presentation outline template to rapidly craft your presentation? Here are three of our favorites in the Envato Elements library, all included as a part of the subscription!
The name might be a coincidence, but this PowerPoint presentation titled Outline is a perfect choice for many purposes. You've got 30 slides across five color schemes that are ready for practically any topic.
Flexible PowerPoint templates like this make it easy to adapt your presentation outline easily thanks to their well-designed structure.
The strategy is the unifying direction for a business or project plan. They work well with PowerPoint outlines thanks to the focused approach. This template captures many of the most popular strategy deliverables like:
Are you running a creative agency? This PowerPoint template is sure to be a hit. It's useful for pitching projects or showing off your design chops. It's easy to update and has a fresh design that's certainly on-trend.
If you're still looking for presentation outline templates that save you time, Envato Elements might be right for you. Grab a template and design it rapidly!
We've just scratched the surface of what's possible with templates for PowerPoint. Templates are the best way to save many hours of design work. Here are several articles with the best selection of PowerPoint templates:
Learning how to write a presentation outline is just one of the many skills you need to become a confident presenter. Think of your learning journey in PowerPoint as a series of building blocks. Each skill gives you a steadier foundation.
Also, check our top-rated learning resource, How to Use PowerPoint (Ultimate Tutorial Guide.) It's a comprehensive source of the best learning materials to master PowerPoint.
You've already learned how to write an outline for a presentation. Keep learning with these three excellent tutorials:
You learned how to make a PowerPoint outline for a presentation. Writing a PowerPoint outline is a surefire way to save time and improve your presentation. It brings a focus and consistency to the content.
Every presentation is different. That means that every PowerPoint outline will differ. This guide offers general guidelines to help you. But remember to be confident in your subject knowledge.
Before you start writing a presentation, remember that writing an outline first is the best way to do it. Set a goal, write a few key sections, and fill in your supporting details. Then, rapidly build the slides with your content.
Don't forget! PowerPoint presentation templates from Envato Elements are major time-savers too! Use them alongside your outline to write presentations quickly.
Editorial Note : This post was originally published in February of 2020. It's been updated for accuracy with help from Sarah Joy .
It is well-known that a well-structured outline is the backbone of any impactful presentation. It serves as a roadmap, guiding you and your audience through the information you want to convey through your presentation. Here’s a step-by-step approach to writing an effective presentation outline.
Start off by clearly defining the purpose of your presentation. Ask yourself the following question:
What do you want your audience to understand, learn, or do after seeing your presentation? Knowing this objective will guide the content you include and the overall structure. Once your objective is clear, move on to identifying your audience.
Who are you presenting to? Understanding your audience’s knowledge level, interests, and expectations will help you tailor your content and language accordingly. This is usually a step that is overlooked by many presenters, but careful planning and studying your audience can really help your presentation shine.
Now take a pen and paper, (it’s just an expression, use anything) and list down the essential points you want to communicate to achieve your objective. Focus on the big ideas rather than getting bogged down in details at this stage.
Organize your main points into a logical flow. This typically follows a three-act structure:
Introduction: Grab your audience’s attention, introduce yourself and the topic, and clearly state your objective.
Main Body: Present your key points in a clear and concise manner. Use storytelling techniques and visuals to engage your audience.
Conclusion: Summarize your main points, reiterate your objective, and leave a lasting impression with a call to action.
Once you have a basic structure, you can expand and refine your outline by:
Adding sub-points. Break down each main point into supportive details, arguments, or examples.
Estimating timing. Plan and allocate time for each section based on the complexity of the information and your overall presentation length.
Some Tips to Follow:
Use bullet points for concise and easily digestible information.
Number steps if there’s a specific order to follow.
Keep the outline concise and clear. Aim for an outline that is easy to understand and navigate.
Your outline is a guide, not a script. Be prepared to adapt and adjust based on your audience and the flow of the presentation.
By following these steps and incorporating these tips, you can craft an effective presentation outline that serves as a powerful tool for delivering impactful and engaging presentations.
At SlideBazaar, we help you create engaging and memorable presentations. Choose from our collection of professional templates or opt for our custom design services for a personalized touch. Your presentations deserve to be elevated to new heights, and we’re here to help you achieve just that!
Get updates of our PowerPoint templates and slide designs before anyone else.
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Blog Beginner Guides How To Make a Good Presentation [A Complete Guide]
Written by: Krystle Wong Jul 20, 2023
A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .
Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.
In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!
These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters.
No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.
Click to jump ahead:
Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.
When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:
No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.
Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion:
Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!
The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.
Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.
Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.
With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.
Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message.
Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!
Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.
Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.
Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.
A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.
Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.
Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.
In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations .
Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software .
Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.
Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!
Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.
No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.
Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.
Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong.
Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.
Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.
Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.
Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.
With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.
Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.
As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!
In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively .
Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!
From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.
Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence.
Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.
A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!
Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.
Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload.
Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.
Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.
Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.
Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!
Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.
Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.
To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.
For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.
To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.
In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started.
Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs.
Here’s how to make a presentation in just 5 simple steps with the help of Venngage:
Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account.
Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).
Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.
Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations.
Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!
By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!
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How to write a problem statement slide, how to write the perfect titles for your slides, powerful endings: how to conclude a presentation for maximum impact.
When you want to try out a new recipe, and all the required ingredients are in place, how does it feel? Productive and organized, right? You’re in the get set, go position. And the whole task will take less time, making it smooth and convenient.
This is what preparing a presentation outline does for you.
A well-framed outline gives a logical structure to your presentation and keeps you on track while you deliver your speech. In addition, it provides you with a clear roadmap to transition your audience from the current state to the desired state.
In this article, we are going to take a closer look at why you need a presentation outline, what challenges you may face (in case you miss out on preparing it), and how you can build a flawless presentation outline before you go live. Read on!
An outline helps organize your thoughts and presents information in logical order. It sets the direction for your speech and summarizes your key points. That’s why; drafting an outline serves as a foundation to design any presentation in an effortless way.
An outline helps you-
1. clarity of purpose.
Goal setting is the most crucial part of delivering a successful presentation.
“ Without goals, and plans to reach them, you are like a ship that has set sail with no destination .” – Fitzhugh Dodson
As a presenter, you must be clear and specific about what message you want to convey to the audience. Whether you want to inform, inspire, persuade, motivate, or entertain them.
Once you are done with goal setting, half the battle is won. Now, note down all the main points to create a rough draft and conceptualize the content. You can also prepare a two-line overview that highlights the purpose.
Now the rough draft needs some structuring work. In a presentation, when people receive information in a structured form, they’re less likely to distract from the topic and retain it more accurately. Try to follow a simple structure that is easy to understand.
The three main components of structuring a presentation include – Introduction, Main Body, and Conclusion.
Introduction: Sharing brief information about yourself and your organization is a good head start. This part also covers the topic title and its purpose. You can also highlight the key points.
You should also explain the importance of the topic and its relevance to current market trends.
Pro tip: You can start the presentation with a powerful quote and statistics that resonate with your core message. It helps you gain maximum impact.
After this intro part, you should have achieved the following results with your audience:
Main Body: This is the most crucial part of any presentation, where you explain the topic in a step-by-step way. It takes up to 70% of the total presentation time.
In this part, you can also include testimonials to enhance the credibility of your message. You can also showcase positive feedback from satisfied customers to close more deals.
Prop tip: Sharing illustrations, facts, and statistics in between leads to lesser distraction.
Note: It is essential to maintain authenticity while sharing a real-life story.
At this point, you can also ask the audience to raise queries.
Conclusion: The closing of presentations holds equal importance, similar to the opening part. So, conclude it in an interesting way.
Here are a few tips to follow while writing the conclusion:
Colors are an important aspect of design that should be finalized while preparing the presentation outline. Choosing high-contrast colors adds visual interest and enhances the content visibility. Dark backgrounds go well with light color text and graphics. Choosing white and yellow color for text on dark blue or purple backgrounds leads to better visibility.
Using similar color schemes throughout the slides maintains consistency and avoids distracting your audience. You can also use colors that match your brand theme or logo.
Many organizations have mandated guidelines for corporate colors and fonts that must be used for all presentations to promote their brand.
Every presentation needs a call-to-action. It is a prompt that motivates the target audience to perform a specific action at the end of your presentation. It can be buying a product/service, visiting the landing page of a website, or signing up for an event or free demo of a product.
A CTA must be specific, simple, and clear to wrap up the talk on a winning note.
Hosting Q&A sessions engage your audience and allow them to know more about the topic. You need to pre-decide the time limit for it and also inform the audience in advance when they can resolve their queries. It should be at least 25% of the total time. Some presenters prefer to hold this session during the presentation, while others choose to hit this point at the end.
Visual hierarchy is the prioritization of content as per its importance. It helps you share the information in an organized way. By using certain design elements in your slides, you can take the audience’s attention where you actually want. Like bright colors can emphasize certain aspects of your slide. Also, the right kind of typography adds the required drama to the presentation.
Designing a presentation from scratch is a time-taking task. Deciding what visuals to choose, which color scheme will work best, where the content should be placed on slides, and a lot more things can take a lot of time.
A strong outline makes your work easy and helps you cover all the key points that should be conveyed to the audience, making presentation creation hassle-free. You have done the research work in advance. Organized the content. And prepared a rough draft. Half the work is done!
Hope this article proves helpful to you in creating an outline to prepare a persuasive presentation.
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Jane Ng • 05 April, 2024 • 6 min read
Looking for Presentation Outline Examples ? Do you want to take your presentations from mediocre to magnificent? The secret weapon in achieving that transformation is a well-crafted presentation outline. A clear and organized outline not only guides you through your content but also ensures your audience stays captivated throughout your talk.
In this blog post, we're going to share practical presentation outline examples and 8 key elements for constructing your own outlines that will leave a lasting impression.
What is presentation outline, why is presentation outline important, 8 key elements of presentation outline , presentation outline examples, key takeaways , faqs about presentation outline examples.
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What is a presentation outline? | A structure that highlights the main points, ideas, and key elements in your presentation. |
How many basic parts should be in the presentation outline? | 3 main parts, including the introduction, body, and conclusion. |
A presentation outline is a plan or structure that helps you organize and deliver a presentation or speech. It's like a map that guides you through your talk.
In essence, it's a tool that helps you stay on track and communicate your message effectively.
A presentation outline is a valuable tool that enhances both the organization and delivery of your presentation.
Whether you're giving a business presentation, a school lecture, or a public speech, an outline is a key element in ensuring your presentation's success.
A well-structured presentation outline should include the following key elements:
Begin your outline with a clear and concise title or topic that represents the subject of your presentation.
Under each main point, list the specific details, examples, statistics, anecdotes, or evidence that support and elaborate on that main point.
Include transition phrases or sentences between each main point and subpoint to guide the flow of your presentation smoothly. Transitions help your audience follow your logic and connect the dots between ideas.
If your presentation includes slides or other visual aids, indicate when and where you plan to use them to enhance your points.
If applicable, mention when you'll open the floor for questions and discussion. Be sure to allocate time for this if it's part of your presentation.
If you're presenting information that requires citations or sources, include them in your outline. This ensures you give credit where it's due and can reference them during your presentation if needed.
Here are some additional tips for creating a Presentation Outline
Here are a few presentation outline examples for different types of presentations:
Title: Introducing Our New Product: XYZ Tech Gadgets
Introduction
Main Points
A. Product Features
B. Target Audience
C. Pricing and Packages
Transition: "I'm glad you're interested in our product. Let's talk about the different ways you can purchase it."
Purchase and Support
Q&A Session.
Title: The Evolution of Jazz Music
A. Early Origins of Jazz
B. The Jazz Age (1920s)
C. Bebop and Modern Jazz (1940s-1960s)
Transition : "Let's now turn our attention to the diversity of jazz styles, which is as vast and complex as the history of the music itself."
Different Styles of Jazz
Influence of Jazz on Popular Music
Presentation outlines are indispensable tools that can elevate your presentations from good to great. They provide structure, organization, and clarity, ensuring that your message reaches your audience effectively. No matter if you're delivering an educational presentation, a convincing sales pitch, or an interesting speech, these presentation outline examples aim to offer you valuable information.
To take your presentations to the next level, leverage AhaSlides. With AhaSlides , you can seamlessly integrate interactive features into your presentation, such as spinner wheel , live polls , surveys , quizzes , and audience feedback features.
These interactive features not only enhance audience engagement but also provide valuable insights and real-time interaction, making your presentations more dynamic and memorable.
So, let’s explore our template library !
📌 Tips: Asking open-ended questions help you to create an outline for presentation easier!
Title, Introduction, Key points, subpoints, transitions, visuals, conclusion, Q&A , and time allocation.
Introduction, main points, visuals, conclusion, and Q&A.
Define objectives, list key topics, organize content logically, and allocate time.
Yes, an outline helps structure and guide your presentation effectively.
Ref: Indeed | EdrawMind
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Tips to Engage with Polls & Trivia
Ineffective communication and a well-structured presentation can be a game-changer. It has the potential to inform, persuade, inspire, and captivate your audience. However, the road to a successful presentation is not paved with improvisation and haphazardly organized content. Instead, it begins with a solid presentation outline—a roadmap that guides you through your topic, ensuring clarity, coherence, and impact. In this article, we will explore how to make a presentation outline, from its fundamental components to the reasons why it is an indispensable tool for presenters across various Presentation design services .
Table of Contents
A presentation outline is like the skeleton of your presentation. It serves as a blueprint that defines the structure and flow of your content. While the exact format may vary depending on the nature of your presentation and personal preferences, a typical outline consists of key components that help you organize your thoughts and ideas logically. Here’s a breakdown of these components:
Your title previews what the audience should anticipate during your presentation. The introduction, often including a hook or attention-grabbing statement, engages your audience and establishes the context of your topic.
These are the core sections of your presentation, each addressing a distinct aspect of your topic. Each main point should be clear, concise, and supported by evidence, examples, or data.
Subpoints elaborate on the main points, offering additional information, explanations, or examples. They provide depth and context to your presentation.
Transitions are bridges that connect one point to the next, ensuring a smooth flow of ideas. They guide your audience through your presentation and make it easier to follow.
This section includes any visuals, multimedia elements, or references you plan to incorporate into your presentation to enhance understanding and engagement.
The conclusion summarizes your key points, reinforces your main message, and leaves a memorable impression on your audience.
An outline is a tool used to organize your thoughts and ideas before writing a paper or presentation. It helps you to determine the main points of your talk and organize them in a way that will be easy for your audience to understand. There are many different ways to create an outline, but there are some common elements that should be included in all outlines.
The first step in creating an outline is to decide on the main points you want to include in your presentation. These points should be related to the overall topic of your talk and should be arranged in a logical order. Once you have determined the main points, you can start to fill in the details.
When creating an outline, it is important to be as specific as possible. Include all of the details you will need to make your presentation successful. For each main point, list the evidence or supporting information you will use to illustrate that point. Be sure to include any visual aids you will use, such as charts or graphs.
Once you have created your outline, you can use it as a guide when creating your presentation. Be sure to refer to your outline often, especially when you are first starting out. As you become more comfortable with the material, you may find that you do not need to refer to it as often.
Creating an outline is a helpful way to make sure your presentation is well-organized and informative. By including all of the necessary information in your outline, you can be sure that your presentation will be a success.
A presentation outline is a valuable tool that can help you plan and organize your thoughts before creating a presentation. By including all of the necessary information in your outline, you can be sure that your presentation will be a success. An outline can also help you to determine the main points of your talk and to organize them in a way that will be easy for your audience to understand.
Now that we have a clear understanding of what a presentation outline entails let’s explore why it is such a vital component of any successful presentation:
Organization and Clarity: Having good outlines help you write your ideas in a logical manner. By doing so, it allows the flow of the presentation thus simplifying the understanding of the message by the audience.
Time Management: Having an outline ensures that one distributes their time effectively between sections of a presentation. This helps you not run out of time, and avoid wasting a lot of time on the same topic, therefore ensures that you are on target.
Reduced Anxiety: Knowing you have a well-thought-out roadmap reduces anxiety and boosts your confidence as a presenter. You’ll feel more prepared and in control.
Audience Engagement: An organized presentation is more engaging for your audience. It keeps their attention and makes them more likely to absorb and retain the information you share.
Adaptability: A presentation outline is not set in stone. It provides flexibility, allowing you to adapt to changes or unexpected developments during your presentation while still maintaining a coherent structure.
Enhanced Credibility: An organized and structured presentation reflects professionalism and competence. It enhances your credibility as a presenter and instills trust in your audience.
Crafting a compelling presentation outline is a step-by-step process that begins with understanding your audience and your message. Here’s how you can create an effective presentation outline:
In order to make your presentation as effective and engaging for the audience, it is important that you choose a topic with which they can connect. From there on out depends on how much time will be allocated towards entertaining or educating them – so think carefully!
Come up with a catchy title that accurately reflects the content of your talk!
This is a crucial point – the more concise your list, the better! Your audience will thank you for it later.
One of the most important decisions you make when giving a presentation, especially one with many points or details to cover in order from start to end, is how they will be structured. Will your audience get their attention drawn out by starting off slow and building up? Or do what feels right for them – whether that means going into depth on some topics before moving on to others matter more immediately at hand In any case, though there isn’t necessarily a “right” answer here as every situation calls for something different.
Outline your talk so you can be prepared and confident. Outlines are a great way to organize thoughts, especially when it’s time for public speaking! From this outline, you’ll know what points need more attention than others or which order works best with the audience – all without having spent hours wasted on preparation because there was no plan beforehand.”
Your outline should be as perfect and concise for this type of audience. If you’re giving a presentation, make sure there are no mistakes in your speech before it’s delivered so that the grading criteria will reflect positively on you!
Practice makes perfect! The more you do it, the better your performance will become. You’ll know exactly what to say and how much time each section should last without any hesitation at all because every detail has been planned out beforehand – this is one skill that can’t be learned through natural talent alone; practice works wonders on these kinds of things too (in addition with other skills such as research).
To make a presentation outline, start by deciding on the main points you want to include in your talk. These points should be related to the overall topic of your presentation and should be arranged in a logical order. Once you have determined the main points, you can start to fill in the details. When creating an outline, be as specific as possible. Include all of the evidence or supporting information you will use to illustrate each point. Be sure to also include any visual aids you will use, such as charts or graphs. Once you have created your outline, you can use it as a guide when creating your presentation. Refer to your outline often, especially when you are first starting out. As you become more comfortable with the material, you may find that you do not need to refer to it as often. Creating an outline is a helpful way to make sure your presentation is well-organized and informative. By including all of the necessary information in your outline, you can be sure that your presentation will be a success.
But if you want these things in 8 steps you can also use these steps:
Ineffective communication, a presentation outline is your North Star. This hand guide takes readers through the dynamics of the topic; it makes certain that the intended message has been clearly put across and leaves the audience interested. Whether you are a business professional, an educator, or even a presenter, making a good presentation outline is a skill that will add on to your communication skills. Therefore, take it into consideration that in case of the upcoming presentations the map or an outline which will guide you to the point of understanding, inspiration, and persuasion, is an essential tool for success because it will lead both you and your audience on a fruitful journey towards desired goals.
Like other forms of academic writing, a presentation can be divided into three parts: an introduction detailing the purpose and structure of the talk, a body covering the main points, and a conclusion summarizing and highlighting the significance of your talk.
In a new PowerPoint presentation file, click the first slide. Or, in an existing presentation file, click the slide that you want the Outline to appear after. Click the arrow next to New Slide on the Home tab, then click Outline.
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Whether you’re pitching a new idea to investors or putting together an inspiring talk for potential customers, you’ve got your hands full. Presenting is tricky. Like tightrope walking tricky.
First, you need to convey a huge amount of info to make an impact. And second, it’s too easy to lose your audience’s attention. One boring slide or organizational slip-up and your whole presentation might tumble to the ground.
But there is a way to balance informational depth with curiosity. If you plan ahead and start out with a clear, well-organized presentation outline, you can walk the presenter high wire. You’ll have a clear flow of ideas that carries your audience from start to end.
And the best part? No snoring. 😁 No one’s going to tune out when you have a captivating story to tell.
But just like creating your presentation design, making your presentation outline design is a process. It requires forethought, planning, and organization.
What It Takes to Design Visual Presentations with Impact
So what do you need to get started? Let’s look at what a presentation outline is, why it matters, and how you can create one.
A presentation outline is the roadmap that guides your talk. It clarifies your main points, your structure, and the movement or flow of the underlying story. Critically, this is where you hone in on why this information matters to your audience and what you want them to take away from it.
Without a presentation outline, you might have the most compelling stats, facts, quotes, and illustrations in the world. But, no string to thread them all together.
This is why creating an outline – even a simple presentation outline design – should always be step one. 🤓 It’s a critical tool for marketing, sales professionals, motivational speakers, educators, entertainers, and anyone else who presents.
Whether you’re putting together an inspirational talk, a sales pitch, or internal training, an outline should always be your starting point. It’s the visual aid that will guide your talk and ensure your presentation resonates with your audience .
With a well-designed outline, there’s no way your presentation will go off track. That’s why so many brands and professionals turn to design services. Experienced designers know how to create a super-useful, easy-to-follow visual aid.
With a knockout outline design, you can say goodbye to pre-presentation jitters and hello to a captivated audience.
Want to present with confidence? Expert design services ensure your presentation is a success.
Okay, so I know what you’re thinking. Why should I create a full outline design? Won’t that take more time?
In the long run, no. Believe it or not, the better your outline design, the more time you’ll save. But there’s a bigger why behind creating an outline. Ultimately, it’s going to ensure your presentation is a hit.
Without it, you have something to share, but no guidelines to give your ideas and supporting points structure.
Here’s the thing: when you present – versus telling a story through written content or a video – you have to work harder to hold your audience’s attention. People are listening to your words .
You might have visual slides to accompany your talk. But if you lose them for even a moment , there’s no paragraph of text or video clip to fall back on. It’s just you, your slides, and them.
Also, everything happens in real-time. So there’s no assurance your audience is following you once you start talking.
That’s why you have to create your success guarantees beforehand. And the way to do this is with a simple, clear presentation outline.
Planning ahead with an outline helps you:
There’s no one way to create an outline for a presentation. From visual-forward storyboards to descriptive text and everything in between, what works for you depends on the type of presentation and your personal preferences.
But no matter what direction you choose, there are a few key components you need. Let’s unpack what you should include in your outline.
The first part of your outline is the why. Why are you presenting this information?
To figure this out, name your goal. Here are some of the most common presentation goals:
Besides this overarching purpose, you need to get clear on your presentation’s underlying agenda. Here are some questions you can answer to help you dig further.
Once you answer these questions (the ones that are relevant to your presentation), distill your purpose into a one or two-sentence summary that you can fit on a single slide. This summary is the first part of your outline design.
Okay, enough philosophizing about your purpose and goals. Time for the meat and bones of your presentation: the story structure. 😎
Storytelling is the best way to keep your audience hooked. Not just because your audience will relate to what you’re saying and form an emotional connection. A good narrative goes way further. It has the power to put you and your audience on the same wavelength .
That’s any presenter’s dream, but it’s real. A Princeton University research team found that the brain wave patterns of the listener and storyteller sync up during a story .
And the better your audience’s understanding, the closer the alignment, which is why it’s so critical to get your story structure right in your outline. The better you organize your structure, the easier it will be for your audience to follow along and absorb your main points.
So, how do you design an effective story structure? You follow a formula. Remember the plot formulas you learned in middle school English class? Hook and exposition, rising movement, climax, falling action, and resolution?
The formulas are slightly different, but the idea is the same. All you need to do is choose the best story formula for your presentation.
So, let’s dive in – here are the formulas you can use to create the story structure for your outline design:
The hero’s journey starts with the call to adventure and ends with the return. Along the way, there’s some sort of initiation through trials or challenges. When you create your presentation outline, your designer can make a storyboard or map out a chart of events showing how your hero moves through those stages, changes from the experience, and comes back with a solution or better say.
Let’s take a beverage company as an example for a presentation outline. They have a new, exciting product to introduce to the market – herbal coffee. 😮 It doesn’t have any caffeine but tastes like coffee. So it appeals to health-conscious consumers who are trying to limit their caffeine intake.
Now, the company has to convince its partners – the grocery stores and coffee shops that sell their products – to stock this new herbal coffee on their shelves.
So they need a compelling story that makes their new product out to be the next hot trend in the beverage world.
When to use it
The hero’s journey is a good story structure when you’re talking about a company’s history, introducing a new product, or using a personal story in a motivational presentation.
This story structure uses a combination of hard facts and interesting story points.
In your presentation outline, you’ll flow back and forth between the two to keep the momentum going. It can go something like this:
📜 Story: What if you needed to cut back on coffee for health reasons, but you don’t want to give up on the comfort you get from your daily coffee ritual?
✅ Fact : 54% of coffee drinkers say that the caffeine in coffee makes them feel anxious, and 71% believe it impacts their sleep cycle.
📜 Story: NewX Drinks (our example company) traveled to France to find the best chicory, Finland for the most nutrient-rich chaga powder, and the mountains of China for naturally harvested cordyceps.
✅ Fact : Studies show that the ingredients in our herbal coffee can help raise energy levels without causing anxiety or dehydration.
Continue alternating facts and story points until your closing slides. Finish with a wrap-up of how noteworthy this new information is, and what your audience can do next to take action based on what they learned.
When to use it:
You can use this formula for almost any type of presentation. It’s a good fit when you have a lot of statistics, quotes, and other facts to weave into your presentation.
When your presentation is educational, use the how-to story formula to organize your ideas.
The how-to is linear, which makes it perfect for when you are showing how to get from point A to point B.
The beginning of the outline design shows the current situation and your end goal. Then, your subsequent blocks or storyboard cells illustrate each step someone needs to take to get from that starting point to the endpoint, whether the objective is to learn a new skill or how to resolve a challenge.
For example, if you want to show your team how to protect their work devices from hackers, you can prepare a how-to style presentation to depict:
Any time you want to demonstrate how to use a product, follow a process, or resolve a problem, you can use the how-to formula. It’s useful for employee training presentations and any scenario where you are teaching your audience how to do something.
Want to make your solution seem irresistible to stakeholders? Use the solution-pitch formula to create a presentation they resonate with.
The goal here is to set up your storyboard so your audience can see themselves in the situation. They should walk away with a clear sense of the immense benefit they’re in for if they get on board with your idea or product.
Here’s how the formula works:
The solution pitch is a good fit for sales. But it’s not just useful when pitching to prospects. It’s also useful when trying to get investors or executive decision-makers on board with your great idea.
Visual content helps tell your story. Well-designed data visualizations, images, animations, and other visuals play several critical roles.
So how do you pull all these benefits into your presentation?
You guessed it – by integrating your visual content into your outline design.
There are different ways to do this:
Another component to include in your outline is the design guidelines. Color palette, typography, font size, style – they should all be uniform throughout your presentation.
And they should match – or at least complement – your brand guidelines.
How to Create a Brand Style Guide that Supercharges Your Marketing Strategy
But don’t feel stuck with your brand parameters. Ultimately, you want the colors, fonts, and other elements to reflect the nature of your presentation’s content more than anything else. Then your brand guidelines can take a back seat through subtle details and the logo.
For example, if you’re presenting serious information and lots of data visuals – but your brand is bright and bubbly – you will probably want to tone down your presentation aesthetics.
You don’t want rainbows of colors and heavy fonts overwhelming the information you’re presenting. 🥴
Ready to create a presentation outline that puts your talk in the Presentation Hall of Fame? 😉 You handle the planning, we’ll do the design.
Hard facts will help to build trust. To beef up your presentation, be sure to weave these nuggets into your outline. Use statistics to back up your main points. Testimonials for validation. And quotes are perfect for slowing things down – they create space for pause and reflection.
Or as Turkish novelist and playwright Mehmet Murat Ildan says, “A very wise quote is a spectacular waterfall! When you see it, you feel its power!”
Even if you don’t have a time limit, your audience does have limited patience.
Decide how long your presentation will be – research says the perfect length is 20 minutes . Then, use your presentation outline to divvy up your main points so each one gets enough love.
If you find that you’re spending too much time on one point or another, lean more into your visual elements to tell your story. Design can get across more information in less time and with fewer words.
And what about the end?
Your closing slides are not just a place to wrap things up and summarize your points. This is where you have your chance to lay out the next steps you want your audience to take.
Your call to action should clearly state what they can do next to get their hands on your product, benefit from your solution, join your cause, support your idea, or do whatever else you want them to do.
You also want to use emotion here. Whether you motivate with a sense of inspiration and excitement or compel with a sense of urgency, your audience should feel like they have to take your next step.
But they’re not going to feel motivated if you didn’t keep them interested along the way. This is why a well-organized, well-designed outline can make or break your presentation.
To pre-plan, prepare your outline. Then, perfect it, practice, and perfect some more. Let’s dive into the details:
There are three ways to build your outline format:
1. Text-only . Write out all your information and indicate where each slide starts and where you want your visuals to go. If your talk is short and doesn’t require a lot of supporting info, this can work.
The major downside with this presentation outline example is a lack of clarity. You can’t look at text notes and get a feel for how all your components flow or where you might have holes in your story arc.
2. Chart it . Put all your ideas, points, and visuals in bubbles, boxes, or other shapes. Give each content category – topic, key point, supporting info – a unique shape or color. That way, when you map out your presentation, you’ll see the structure clearly.
3. Storyboard . We recommend using a storyboard. You’ll be able to quickly see how your presentation unfolds. And, if you’re creating slides to show your audience, a storyboard lets you see how all your charts, visual design choices, and other elements will look together. Basically, a storyboard gives you the big picture.
Once you have everything laid out, you can decide if you want to reorder your slides or refine any of your content.
Before designing the actual presentation, practice your talk. Find someone to present to and ask for their feedback. As you test-run your presentation while it’s in outline format, you might find that switching the sequence of a couple of slides, adding more supporting visuals, or even eliminating some content will elevate your presentation to super-star level.
And finally, pat yourself on the back. 😉 You’ve done an amazing job prepping. You’re ready to design an amazing presentation!
If you’re struggling to bring your ideas to life, we can help. So go ahead, crumple up your stick figure storyboard sketches and toss them in the bin. Say goodbye to stressful presentation planning, and get ready to deliver a talk that you feel 100% proud of!
With unlimited designs, you can get all the design work your heart desires – storyboarding, data visuals, presentation slides, and more. But your costs never change.
Sign up for a plan today and find out how much easier (and prettier!) your life can be with an epiic designer in your corner.
Apr 21, 2022
A content writer and editor for over 12 years, Brenna spends her days (and nights!) creating content to help brands better connect with their audience.
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Designing presentations isn’t easy. But with these 5 simple pieces of advice, you’ll avoid common mistakes and learn the best practices for creating great presentations. Marq makes it easy to design beautiful presentations in our intuitive online editor. Choose your slides from a lineup of professional templates, then customize the content to match your unique vision.
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It’s good to remember what you want your presentation to do: share information efficiently and in an aesthetically pleasing manner. But it’s also important to keep your slides from distracting your audience. Keep that in mind while you’re designing. It’s easy to get carried away, and that results in presentations that are hard to follow. Let’s look at how to avoid that.
Step 1: outline your presentation.
Before you start designing, you need to know what you’re going to say. Starting with an outline helps you get a good idea of the text you’ll be using on your slides, as well as the visuals that support your ideas. If you don’t know the information you’re going to present, it’s difficult to choose design elements that support it. So, spend some time thinking about your main points—you don’t need to get everything down, but make sure that you cover at least three main ideas for your presentation.
The tone of your presentation has a strong effect on your design decisions. If you’re going for a business-like tone, for example, you might not choose a flowery theme, and you might use more jargon and complicated terms. If your presentation is going to be light, airy & funny, you need to know that up front so you can make the right decisions along the way. Don’t be afraid to use a tone that’s different from what you might think of as “normal.” Business presentations can be informal, boring subjects can be made entertaining, and experience can be shared in novel ways.
With your outline and tone figured out, you can move on to design. First, you’ll want to decide on a color palette. Choose one or two main colors, and two or three secondary colors, to use in your slides. It’s good to use the basics of color theory to mix colors (hint: Adobe’s Kuler tool is a great way to discover color combinations). And keep your tone in mind; if you’re aiming for a fun, energetic feel, warm colors will suit your presentation well. If you’re aiming for a more professional tone, blues and grays might be more appropriate.
This is where many of us go wrong. Too often, we include tons of information on each slide—and sometimes end up reading from the slide instead of speaking extemporaneously. This is a recipe for a boring and forgettable presentation. Think of slides more like your notes: each slide should focus on a single idea and contain no more than a few lines of text. This ensures that your audience focuses on you, that you focus on your audience, and that you remind yourself of the main points you’re trying to get across. Seth Godin says you should have no more than six words on a single slide. Challenge yourself to meet this guideline.
Appealing to the emotions of your audience will leave a strong impression and help them to remember what you said. Words are great for inspiring emotion—but pictures are much better. We strongly recommend using professional stock photos, like those from Unsplash or Pexel. You can use other visuals, too. If you’re emphasizing the growth of a particular value or figure, a simple chart will impress upon your audience just how much growth you’re talking about. As with words, keep your graphics simple and to-the-point.
Once you’ve put these items together, you’re ready to give your presentation. All that’s left to do is practice your delivery and wow your audience. Don’t forget that we have a whole gallery of professional presentation templates available for free. Simply customize the design and put in your text, and you’ll have a killer presentation in just a few minutes.
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Represent your topic of discussion with an apt background using this Presentation Outline Design PPT Template. Improvise your presentation with this professionally formatted PowerPoint template. Make the process of creating PPT easy and fast with this editable slide. It allows superior quality pictures, icons, and graphics to make the display impactful. With the presentation outline PPT design, give your audience a clear idea of the topic you are talking about. Help your audience to visualize the steps of the process in an easy to understand manner. Depict the steps of acquiring knowledge and synthesizing content to represent an outline. Present a simple version of detailed information with high-quality background images. Give a visually appealing look to your mundane presentation with this background information PPT template. Our designers at SlideTeam have exclusively designed this PPT template for your comfort. Incorporate it in your PowerPoint presentation to make it more effective.
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Presenting a PowerPoint slide named Presentation Outline Design PPT Templates. Choose from an array of icons offered by our designers at SlideTeam. Font style, color, and size are all customizable. Insert the desired data to obtain a well-organized informational pattern. The compatibility with Google Slides makes it easily accessible. Conversion of the slide to PDF as well JPG formats are possible. Save time by creating a layout with this PPT template.
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Description:.
The image shows a PowerPoint slide titled "Presentation Outline Design", which is likely used as a template for planning and structuring a presentation. The slide is divided into five sections, each represented by a different colored circle and labeled with a key component of the presentation development process: Knowledge, Content, Synthesis, Outline, and Design.
1. Knowledge: The yellow circle, accompanied by an icon of a house with a graduation cap, possibly represents foundational knowledge or context setting for the presentation topic.
2. Content: The orange circle has a clock icon, suggesting this part focuses on the timely delivery or the core material that will be covered in the presentation.
3. Synthesis: The green circle with a test tube icon indicates the integration or combination of ideas to form the presentation's core message or conclusion.
4. Outline: The blue circle featuring a document icon signifies the stage of creating an outline, which serves as the skeleton or structure of the presentation.
5. Design: The darker blue circle with a presentation icon represents the final stage of adding visual elements to enhance the presentation's effectiveness.
Each section has bullet points emphasizing that the slide is "100% editable" and can be adapted to the presenter's needs to capture the audience's attention. The slide is designed to be a guide, helping to ensure that presentations are well-prepared and effectively communicate the intended message.
This slide template is a universal tool, applicable across various industries, to organize and present information effectively.
1. Education
Use: Crafting lesson plans and educational materials.
Presenter: Educator.
Audience: Students, Faculty.
2. Marketing
Use: Developing campaign strategies and presentations.
Presenter: Marketing Manager.
Audience: Clients, Team Members.
3. Healthcare
Use: Outlining patient care protocols and healthcare findings.
Presenter: Medical Researcher.
Audience: Medical Staff, Stakeholders.
4. Technology
Use: Presenting software development processes or product demos.
Presenter: Software Developer.
Audience: Investors, Customers.
Use: Explaining financial strategies or economic forecasts.
Presenter: Financial Analyst.
Audience: Clients, Management.
6. Hospitality
Use: Designing customer service improvement plans.
Presenter: Hospitality Manager.
Audience: Staff, Executives.
7. Environmental Services
Use: Reporting on environmental impact assessments.
Presenter: Environmental Scientist.
Audience: Public, Government Officials.
Assuage inflamed emotions with our Presentation Outline Design Ppt Templates. Bring down the degree of ire.
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If you've already jotted down an outline of your presentation in Word and now need a quick way to add it to your slides, you can import a Word outline into PowerPoint.
Select View > Outline . This automatically generates an outline and opens the Outlining tools:
If your document has headings (any heading levels from H1-H9), you’ll see those headings organized by level.
If your document doesn’t have headings and subheadings yet, the outline will appear as a bulleted list with a separate bullet for each paragraph or body text. To assign or edit headings, heading levels, and set up your document structure:
Select a bulleted item. Or press the Ctrl key to select several lines.
In the Outline Level box, select a heading Level 1 for slide titles, Level 2 for bullet points on that slide.
When finished or to edit your document, select Close Outline View .
If you need help creating an outline, see Create an outline in Word .
To save your document, select Save , name your file, and then select Save once more. Select Close to close your document.
Note: Your Word document must be closed to insert it into a PowerPoint presentation.
Open PowerPoint and select New Slide > Slides from Outline .
In the Insert Outline dialog box, find and select your Word outline and select Insert .
Note: If your Word document contains no Heading 1 or Heading 2 styles, PowerPoint will create a slide for each paragraph in your content.
PowerPoint can import an outline in .docx, .rtf, or .txt format.
If your outline is a Word document Apply a heading format to any text you want to include in a slide. For example, if you apply the Normal style to a block of text, Word won't send that text to PowerPoint.
If your outline is a .txt file Use indentation to indicate heading levels. Any unindented lines of text will become titles of new slides.
For PowerPoint to successfully convert your outline to slides, you must follow these guidelines:
If your outline is a Word document:
Apply a heading format to any text you want to include in a slide. For example, if you apply the Normal style to a block of text, Word won't send that text to PowerPoint
Save the Word document as an .rtf file. In PowerPoint for macOS, you can only import Word documents that are saved in Rich Text Format. Click File > Save As , and in the File Format box, select Rich Text Format (.rft) ).
If your outline is a .txt file: Use indents to indicate heading levels. Remember that any un indented lines of text will become titles of new slides.
In a new PowerPoint presentation file, click the first slide. Or, in an existing presentation file, click the slide that you want the outline to appear after.
On the Home tab, click the arrow next to New Slide , and then click Outline .
Locate the outline file (.rtf or .txt) that you want to insert, and then double-click it or click Insert .
New slides are inserted in the presentation based on the text in the outline file you selected. You are now ready to edit the slides and the presentation as you see fit.
Creating a presentation from an outline isn't support in PowerPoint for the web. It requires a desktop version of PowerPoint.
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Written by: Orana Velarde
The most successful and memorable presentations have one thing in common.
They all tell a story.
No matter how many facts or charts need to be presented, incorporating stories into a presentation will keep your audience focused and intrigued.
Using stories to support data is a well-known technique in all aspects of public speaking, from motivational talks to in-company sales pitches.
Here’s a short selection of 8 easy-to-edit modern presentation templates you can edit, share and download with Visme. View more templates below:
In this guide, we will look at 7 ways to structure your presentations using storytelling techniques to keep your audience engaged until the very end.
Look closely at each one to see which fits your presentation’s purpose best!
Is it easier to separate the correct pieces before you start building? Or is it better to search in a big bucket with mixed parts for every new piece you need?
We’re pretty sure you will pick the first option. In the beginning, it might seem like this option would take longer, but the opposite is true.
The first step to a successful presentation structure is to brainstorm your ideas and combine them into a rough draft. But first, consider the message you want to relay to your audience.
RELATED: A Non-Designer's Guide to Creating Memorable Visual Presentations
What is the message you want to convey with your presentation?
A good starting point is to decide if it will be informative, entertaining, inspiring or persuasive.
In a business setting, you might want your presentation to do two of these things: inform and persuade. If you are a mindset coach for companies, then you might want to entertain and inspire.
The main message should be easy to grasp from the title on your first slide. Think of an appropriate way to word what you want to give your audience in one or two sentences. This can of course be changed later, but having a preliminary title will help get your ideas in order for what comes next.
RELATED: 150+ Presentation Topic Ideas for Students [Plus Templates]
Once you know which direction your presentation will take, it’s time to jot all your ideas down on paper to create an outline and rough draft of all the points you will cover.
Now that the brainstorming and rough draft are out of the way, it’s time to start structuring your presentation. This is when we introduce the storytelling aspect into the equation.
All the information you have gathered and organized in your rough draft now needs some attitude to really get your message across.
We are going to look at 7 different styles of storytelling structures that work great for presentations. They all have a different style of delivery and cadence. Choosing one for your presentation will depend on your message and who your audience is.
Embed on your site: <script src="//my.visme.co/visme.js"></script><div class="visme_d" data-url="6xo6gwg6-7-ways-to-structure-your-presentation-to-keep-your-audience-wanting-more" data-w="800" data-h="4325" data-domain="my"></div><p style="width: 220px; font-family: Arial; border-radius:3px; padding: 3px; background-color: rgba(0, 0, 0, 0.1); font-size: 10px; color: #333333" >Speak Visually. Create an infographic with <a href="https://www.visme.co/make-infographics?utm_source=CTA&utm_medium=Embed" target="_blank" style="color: #30a0ea"><strong>Visme</strong></a></p>
The first structure we will look at is Fact and Story . The premise is that the presentation moves back and forth between facts and stories.
Presentation guru Nancy Duarte wrote about this presentation structure in her book " Resonate ." She suggests that mixing storytelling with the relay of facts can help your audience stay interested until the end of your presentation.
According to Duarte, this type of structure should start off with an initial setting of the present reality: the “what is.” From there, an invitation to adventure is presented and the first instance of “what could be” is told as a story to illustrate how the initials facts can be improved.
This comparison of presenting the facts as what they are at the present moment with stories that show how things could be improved is what keeps your audience interested and waiting for more.
The conclusion should end at a high point, considerably higher than where it began. The audience should feel like they learned something and, at the same time, inspired to change.
This structure maintains a level of suspense and excitement, perfect for presentations that need to inspire AND inform.
This TED talk by David McCandless about the The Beauty of Data Visualization is a perfect example of the Fact and Story structure. He presents a collection of data visualizations which he created himself, along with a story of why he chose each particular set of data.
The topics he chose were extremely relevant to our present day and the audience related to all of them. The personal stories added to the intrigue and the audience left feeling like data visualizations are not only beautiful but also quite important.
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According to Gavin McMahon, co-founder of fassforward Consulting Group , the presentation structured labeled as The Explanation is meant to teach new insights and abilities.
Its main purpose is to inform about a process or plan to either fix a problem or learn something new. A good way to incorporate storytelling into the structure is to show the progression of the facts along with the progression of a story.
The presentation progresses in an upward motion following these steps:
The Explanation structure can be used for presentations by consultants that want to teach new ways of doing things inside a company or department. It could also perfectly fit in a sales meeting where a presenter can explain their process of a masterful sales plan.
This TED talk by Amy Cuddy about how your body language shapes who you are is a great example of an Explanation structure. She tells us about her experiment on power poses and how they can affect the outcome of a difficult situation.
The presentation starts off with a discussion on the natural animal and human condition of power and ends with a personal invitation to change your life with a 2-minute practice of power posing.
If you are a lover of the show "Grey’s Anatomy," this is the idea behind the power pose that the neurosurgeons do before a big procedure.
As you know, a pitch in the business sense is when a presenter uses the power of a presentation or speech to convince the audience of something he/she believes will improve a system or solve a problem, according to Gavin McMahon, co-founder of fassforward Consulting Group .
The Pitch presentation structure is like a climb uphill that takes you over a hurdle and on to a positive resolution.
It shows how the presenter’s idea can really improve a situation. By using a real and relatable story, the pitch makes more sense and feels more important.
Use The Pitch presentation structure when you want to convince someone that your idea is the best for their problem. This structure also works when a new startup is looking for new funding or sponsorship opportunities.
This TED talk by Enric Sala about how to turn the high seas into the world’s largest natural reserve is a great example of a Pitch structure. He starts off with a story of how a group of fishermen revived an area of the ocean by stopping all the fishing there and turning it into a natural reserve.
Ten years later, that piece of ocean makes more money from scuba diving tourism than it ever did from fishing. He continues to talk about the same problem at a larger scale, the diminishing supply of fish and the destruction of the oceans.
His pitch to solve the impending problem is to turn the high seas into a natural reserve. He finishes by telling the audience that the plan is being pitched to the UN and that every individual can help their country abide by the new agreement if it goes through.
There is a well-known structure in literature called “The Hero’s Journey” which follows the plight of a main character from the beginning of a story to the end and leaves the reader feeling like they've learned a lesson they will never forget.
This type of presentation structure, The Drama , has a strong storytelling aspect. This is often used to tell the story of an influential company from founding days, through trials and tribulations, and then finishes with an inspiring show of success.
Another perfect presentation for The Drama structure is an inspiring personal story.
These are the steps of a Drama style presentation structure:
This TED talk by Adam Driver about his journey from Marine to actor is the perfect example of The Drama structure.
He begins the story by telling the audience about what his life was like before he joined the Marines and what drove him to do it.
He tells how the Marines became his family, and closest friends. Then, right before deploying to Iraq or Afghanistan, he had an accident that separated him from the Marines for good.
He continues to explain how he went on to become an actor, followed by the creation of his project to unify theater with military service.
His talk ends with an example of the theater pieces he coordinates to be presented at military camps. Listeners are left with their hearts full of a newfound hope for humanity.
RELATED: This Classic Storytelling Model Will Help You Give a Mesmerizing Presentation
According to Gavin McMahon , co-founder of fassforward Consulting Group, most presentations in the realm of B2B sales and business consultancy follow the Situation - Complication - Resolution structure. It is a three-element storyline linked by the words but and therefore .
The starting point is The Situation , where current conditions are shown in an unbiased and transparent way. The situation connects to the next step through the word but .
A simple example: Our home decor company is selling pretty well this month, but…
This is when The Complication is presented.
In the above example, it could look something like this:
Our home decor company is selling pretty well this month, but … we have been spending too much on international shipping.
When presenting The Complication , use facts to prove it. Present it as the challenge that needs to be overcome. The Complication is a low point, but from a low point we can only go up.
The final destination is The Resolution , which is connected to The Complication with the word, therefore .
Our home decor company is selling pretty well this month, but we have been spending too much on international shipping. Therefore, we need to start using a new company that has a better price range and great service.
Back up all of your information with real facts and proof.
A similar structure to the one above, the Situation - Opportunity - Resolution replaces Complication with Opportunity . This three-part structure is also joined by the words but and therefore .
The difference is that instead of the movement going down and then up, it goes slightly up and then levels out.
This structure is perfect when you need to show that something is not that hard to fix; that the problem might not be so big after all and that the solution is easy to grasp.
A presentation that follows this structure could turn out to be quite short, if only the facts are presented, but that would leave the audience feeling like “is that it?” Adding an interesting story to help the audience relate makes the overall presentation more effective.
This TED talk by Adam Galinsky about how to speak up for yourself is a perfect example of the Situation - Opportunity - Resolution presentation structure. He starts off by saying: “Speaking up is hard,” and instantly everyone in the audience can relate.
He gives a few personal stories about times when he should have spoken up and others when he shouldn’t. He gives contextual proof and explanations about how sometimes we feel powerless, other times powerful, and how this affects if we speak up or not.
His solution to the problem is not a huge effort but rather a personal mindset change. The presentation ends with an inspiring quote by the speaker’s father which leaves the audience feeling like they will know exactly when it’s the perfect time to speak up, or not.
This presentation structure, like The Drama, is deeply founded in the art of storytelling. While the Hero’s Journey is more of a literary technique, Hook, Meat and Payoff is more like a spoken-word progression.
The idea is that with the Hook , the presenter gives the audience a sense of place and time, plus a situation that will put them at the edge of their seats, wanting more.
The Meat is the middle section and usually the longest part of the presentation where the story progresses and all the information is relayed in an interesting and inviting way.
The Payoff is the inspiring conclusion that circles back to the beginning and leaves the audience feeling inspired.
It's like when you come out of the movie theater: You feel better about yourself and the world around you, as if you've learned something important that will make your life a little better.
This TED talk by Jill Bolte Taylor about her stroke of insight is a perfect example of a Hook, Meat and Payoff presentation structure.
One of the most famous TED talks of all time, this presentation starts with her personal story of the time she suffered a brain hemorrhage and stroke.
She is a neuroanatomist; she studies brains for a living. Her experience of having a stroke is one of the deepest stories you'll ever hear about the union between science and spirituality.
Her presentation hook, a real human brain which she shows to the audience, very much grabs your attention. The meat of the talk is also entertaining and interesting; she has the audience laughing and crying right along with her.
In the end, she recounts the moment when she felt her body die and then woke up feeling like she was a different person. She had lost all capacities with the stroke, and it took her eight years to learn to talk and walk again.
The Payoff is her invitation to everyone to feel like they have Nirvana at their fingertips, that being conscious of the world around us is not an impossible task.
RELATED: 7 Storytelling Techniques Used by the Most Inspiring TED Presenters
Now that we've looked at the seven different ways that you can structure your presentation with storytelling techniques, it’s time to make a storyboard.
A storyboard is what film makers use to set up the structure of their movie before filming it. It is created with the help of the screenplay, following the flow of the story. Each rectangle in the storyboard is a scene in the film.
Presenters use this process of storyboarding to set up their presentations because it really helps with productivity. A storyboard is essentially a visual draft of your presentation.
(A note for the “un-artistic”: Don’t worry about things looking amazing right now! Uneven squiggles and weird shapes work the same way as perfect squares. The designed and finished look will come later when you set it all up in the Visme editor.)
As you add the story aspect to your presentation, make sure you don’t get too wordy and try using visuals instead of too much text. Use one or two sentences at most for each slide.
The best way to make a storyboard is with index cards, using each card as a slide. You can add things or easily take them away before you even start to design the final draft.
If it makes things easier, you can take a look at some presentation templates in Visme to see how we've created different slides. This might visually inspire the cards in your storyboard.
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You are now ready to move on to the final step: building your presentation with Visme. Okay, you can create it with whichever presentation software you like, but we think you'll conclude Visme is one of the best choices out there.
Promotions aside, it’s time to bring it all to life.
First, open a new presentation canvas, then choose a template or start from scratch. When you start from a blank canvas in Visme, you can add pre-built slides one by one from the slide library.
Create your slides by following the storyboard. For an added bonus, you can use animations, videos and audio to make your presentation unique.
Record your own audio and voiceovers within Visme
If your presentation is meant to be seen on its own, online or sent as a scrollable PDF, there might need to be more text than on a visual presentation which accompanies a speech. You can try animating the text so it's not just a big block of words.
Using audio also helps, but if the viewer has their computer on mute, they might miss it. Make sure your first slide gives the instruction to turn up the volume.
If your visual presentation is going to be used as a backdrop for a speech, you can forgo some of the text and make it more visual.
Remember to rehearse your speech along with the slides so it all flows seamlessly. TED speakers suggest you rehearse a spoken presentation at least 10 times until it flows naturally.
If you need more help with your presentation design, don't forget to grab our free e-book below.
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Orana is a multi-faceted creative. She is a content writer, artist, and designer. She travels the world with her family and is currently in Istanbul. Find out more about her work at oranavelarde.com
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Here are the steps to follow: Provide a Prompt: Enter a brief description of your presentation topic into the AI tool. Customize the Output: Examine the generated outline. You may need to modify the titles of the slides and their order to better suit your needs.
Now that we know why we need to make a presentation outline, let's dive deeper into how you can write a presentation outline. 1. Decide the Purpose of the Presentation. Decide on the goal of your presentation before you start writing any notes. It serves as a base for the remainder of your outline.
Include less text and more visuals in your presentation design. Identify one core message to center your presentation design around. Eliminate any information that doesn't immediately support the core message. Create a strong presentation outline to keep you focused. Use text to reinforce, not repeat, what you're saying.
Presentation outline examples Basic presentation outline example. Let's take a look at a presentation outline and accompanying notes for a persuasive presentation on encouraging people to meditate every day: I. Introduction. Hook - find a striking image and tell a story; Thesis statement - everyone should meditate for 10 min per day; II.
Pay Attention to Color and Design. Creating a presentation outline is crucial when it comes to making a good presentation. Start by brainstorming ideas on color and design that will create an impact. Using a presentation outline template helps in organizing your thoughts and structuring the main body of your presentation.
Organize your slides. Include a title slide with the presentation topic, your name, and date. Add a relevant image or graphic to set the tone. Provide an agenda or outline slide to give the audience an overview of what to expect. Use section divider slides to clearly separate different parts of your presentation.
Enhance with Quotes, Testimonials, or Data. Make your presentation more interesting by adding extra info like quotes, testimonials, or data. It can make your audience more engaged and reinforce your message. 3. Visualize Your Concepts. How you show your ideas matters a lot.
Presentation Outline. Introduction. Keep it under 5 minutes. Introduce yourself, your company, and the topic of discussion. Explain the significance and topic relevance. Specify your approach to the topic. Preview the main points or key idea. Make a transition to the main points. Main Body.
A presentation outline is a tool that will help a presenter arrange the ideas and make the conversation flow logically to give an efficient and effective presentation. ... close attention to content details, and a keen eye for design to produce an effective presentation outline. If not properly outlined, even the best presentations can be ...
9. Plan the Order of Your Slides. Think of your presentation outline template as a very rough first draft. Decide on what types of slides you want to use, and decide on a final running order. You might feature quotes early on in your presentation, for example, and leave testimonials until the end.
The PowerPoint screenshots that you'll see in this section use a template called Brusher from Envato Elements . Brusher PowerPoint Template is an advanced design tool that makes it easy to create great presentations. Now let's look at how to create PowerPoint outlines: 1. Close PowerPoint (If It's Already Open)
Structure Your Outline: Organize your main points into a logical flow. This typically follows a three-act structure: Introduction: Grab your audience's attention, introduce yourself and the topic, and clearly state your objective. Main Body: Present your key points in a clear and concise manner. Use storytelling techniques and visuals to ...
Apply the 10-20-30 rule. Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it! 9. Implement the 5-5-5 rule. Simplicity is key.
Creating an Effective Presentation Outline. 1. Clarity of Purpose. Goal setting is the most crucial part of delivering a successful presentation. " Without goals, and plans to reach them, you are like a ship that has set sail with no destination .". - Fitzhugh Dodson.
This helps you manage your time effectively during the actual presentation. Notes or Reminders: Add any reminders, cues, or notes to yourself that will help you deliver your presentation effectively. These can include tips on delivery, body language, or specific points to emphasize. Presentation Outline Examples. Image: freepik.
Instead, it begins with a solid presentation outline—a roadmap that guides you through your topic, ensuring clarity, coherence, and impact. In this article, we will explore how to make a presentation outline, from its fundamental components to the reasons why it is an indispensable tool for presenters across various Presentation design services.
Follow these steps when creating an outline for your presentation: 1. Consider the purpose of your presentation. When creating a presentation outline, determine your goal. To find this, think about what you want your audience to obtain or support after your discussion. For example, a nonprofit that builds wells for impoverished communities may ...
Once you answer these questions (the ones that are relevant to your presentation), distill your purpose into a one or two-sentence summary that you can fit on a single slide. This summary is the first part of your outline design. 2. Set up the structure. Okay, enough philosophizing about your purpose and goals.
Step 1: Outline your presentation. Before you start designing, you need to know what you're going to say. Starting with an outline helps you get a good idea of the text you'll be using on your slides, as well as the visuals that support your ideas. If you don't know the information you're going to present, it's difficult to choose ...
Design a presentation that blows your audience away with our stunning collection of high-quality slide templates. Free to personalize online so you can collaborate and present with your colleagues. Birthday Presentations. Brainstorm. Father's Day Presentations. Simple. Pride Presentations. Education. Game.
With the presentation outline PPT design, give your audience a clear idea of the topic you are talking about. Help your audience to visualize the steps of the process in an easy to understand manner. Depict the steps of acquiring knowledge and synthesizing content to represent an outline. Present a simple version of detailed information with ...
Import a Word outline into PowerPoint. Open PowerPoint and select New Slide > Slides from Outline. In the Insert Outline dialog box, find and select your Word outline and select Insert. Note: If your Word document contains no Heading 1 or Heading 2 styles, PowerPoint will create a slide for each paragraph in your content.
Hook, Meat and Payoff. This presentation structure, like The Drama, is deeply founded in the art of storytelling. While the Hero's Journey is more of a literary technique, Hook, Meat and Payoff is more like a spoken-word progression. Source. Create your own graphics with this drag-and-drop tool.