admin cover letter template uk

Cover letter examples

Administrator

Lilly has chosen the modern Oxford cover letter template, showcasing her talent and transferrable skills in administration. The cover letter follows a simple style, keeping it concise and tailored to the specific job.

"I am writing to express my keen interest in your esteemed organisation's Senior Financial Services Administrator position, discovered through your employee Sidney Burton. Having come across this exciting opportunity on your company's website, I am eager to bring my extensive expertise and leadership skills to your dynamic team"

Table of contents

How to Write an Admin Cover Letter? Guide with Examples

Working in administration means you are a vital player in the smooth functioning of an office. You provide efficient support, handle office tasks, and contribute to the organisation's success. To land a job in this field, you need a good CV as well as a matching cover letter to gain a competitive edge over other candidates. A well-crafted admin cover letter should be concise, impactful, and tailored to the specific role you're applying for, whether it is an administrative assistant, payroll administrator, or executive assistant. 

Consider this career document as an introduction to your professional journey—a sneak peek into your capabilities that beckons employers to explore your application. This guide guides you through the main sections and best practices, ensuring your cover letter for administrator is up-to-date and without generic information.

Ready to ascend the ranks in administration? Let’s begin now! 

Explore our collection of cover letter templates for more inspiration.

Admin cover letter example 

Download this admin cover letter sample in PDF for free.

Lilly adeptly showcases her interest in the Senior Administrator position in this cover letter example. Navigating the body paragraphs, she strategically highlights her extensive expertise and leadership skills through a bullet list, ensuring a clear and impactful presentation of her achievements. Additionally, she utilises a modern format, clean layout, and professional font to enhance visual appeal, contributing to a positive initial impression.

Explore our matching admin CV example to help you streamline your job application process.

Customise this administrator cover letter?

What to include in an admin cover letter .

Whether you’re a student or a seasoned administrator, your cover letter should dive deeper into your relevant work history, skills, accomplishments, and additional experience for your chosen profession. It aims to complement your CV by elaborating further on the missing details. Focus on two to three career accomplishments and save the rest for a follow-up job interview . Avoid any unnecessary information to keep your cover letter tailored to the job.

The structure of the cover letter is simpler than you think. See the must-have information and sections to include in your admin cover letter below:

See our related blog article on how to structure your cover letter to learn more about each section.

How to start an admin cover letter?

Your introduction is a concise overview of your key qualifications, referring to your CV personal profile . Craft a compelling opening that immediately grabs your recruiter's interest as a hook for a solid first impression. Establish a positive tone to keep your hiring manager engaged and encourage them to read through your cover letter.

Below is the must-have information to add to your introduction:

Contact information : Provide your name, address, date of application, phone number, and email at the top of your cover letter.

Salutation : Address the hiring manager or recruiter by name. If the name is unknown, use a general greeting such as "Dear Hiring Manager."

Hook : Start with a strong opening that briefly outlines your qualifications and expresses your interest in the position.

For more tips, consult our article on how to add soft skills on a CV .

Paragraph 1 admin cover letter example:

Dear Evan Miller, I am writing to express my keen interest in the Administrative Coordinator position currently available at Kelly Service. With a proven track record of overseeing office operations, I am thrilled about the opportunity to contribute my skills and enthusiasm to your dynamic team. My commitment to optimising office organisation and streamlining workflow aligns seamlessly with the company's pursuit of excellence. I am eager to contribute to your team and enhance Kelly Service’s efficiency in administrative coordination.

For more tips, refer to our comprehensive guide on how to start a cover letter .

How to write the body of an admin cover letter?

In the body of your admin cover letter, delve into why you are genuinely interested in the administrator role and the company and why you are the ideal candidate for the job. Use one or two body paragraphs to provide a detailed account of your skills, qualifications and experiences, ensuring a direct alignment with the administrative role and the company's values. Be specific about how your experience aligns with a desired position's requirements. 

You could include the following information in your administrator cover letter body:

Achievements : Showcase achievements such as implementing efficient filing systems, optimising office workflows, and improving overall operational efficiency.

Educational background : Highlight degrees or certifications in Business Administration, Office Management, or related fields that underscore your competency in administrative roles.

Key projects : Describe projects that highlight your leadership in office technology upgrades, office space optimisation, and successful implementation of administrative solutions.

Areas of expertise : Articulate must-have skills employers looks for , such as proficiency in office software, strong organisational abilities, effective communication, and a commitment to maintaining a well-structured and efficient administrative environment.

Paragraph 2 admin cover letter example:

In my prior role as an Administrative Assistant at JD Studios, I excelled in surpassing administrative targets through the implementation of streamlined processes and proactive problem-solving. During my tenure, I demonstrated effective communication and empathetic engagement, resulting in a noteworthy 20% improvement in overall office satisfaction within the initial six months. With strong interpersonal skills, meticulous attention to detail, and a dedicated commitment to optimising administrative workflows, I am confident in my suitability for the Administrative Assistant position at ThamesValley Ltd .

Check out our blog article on how to add achievements on a CV to learn more about different strategies you can apply in your matching cover letter.

How to end an admin cover letter?

Wrap up your admin cover letter with a strong call to action, underlining your enthusiasm for the role and the opportunity to discuss further how your qualifications align with the company's needs. Communicate your eagerness to elaborate on your qualifications and transferable skills in an interview, highlighting your enthusiasm for contributing to the team. 

See below the summary of key information to include at the end of your administrator cover letter:

Appreciation : express genuine gratitude for the reader's time and attention, thanking them for considering your application.

Positive note : end on an optimistic note, reinforcing your eagerness for the role and leaving a memorable impression.

Call to action : consider a subtle call to action, such as reiterating your phone number and signalling your openness to schedule a follow-up interview.

Sign off: conclude with a professional sign-off, choosing phrases like 'Best regards' or 'Yours faithfully' to maintain a courteous tone.

I appreciate your consideration of my application for the Executive Assistant position at UBS and am excited about the prospect of contributing to the success of your organisation. I welcome the opportunity to discuss how my skills and experiences make me a strong fit for your team. Thank you for your time and consideration. I look forward to further discussing my qualifications in an interview. Yours sincerely, Spencer Lawrence

Refer to our blog article on how to end a cover letter for more inspiration.

How to write an admin cover letter with no experience?

Focus on transferable skills gained from your studies, volunteer work, or personal projects. Highlight your organisation, attention to detail, and office management skills. Express your eagerness to learn and contribute to the administrative team, customising your ending for each application to address the company's specific needs and role.

Dear Hiring Manager, I am writing to express my enthusiasm for the Administrator Assistant position at your esteemed organisation, as advertised on Indeed. As a recent graduate with a degree in Business Administration, I am eager to apply my academic knowledge in a practical setting and contribute to the efficient operations of your team. During my internship at Huntress, I actively handled routine administrative tasks, coordinated meetings, and assisted in the implementation of streamlined processes. This experience has honed my practical skills and instilled in me a deep appreciation for the impact of efficient administration on overall organisational success. My coursework and hands-on experience have equipped me with valuable skills in data analysis, document management, and effective communication. I possess a strong ability to adapt to new environments and learn quickly, ensuring I can contribute effectively to your team. My dedication, attention to detail, and adaptability align well with the qualities required for the Administrator Assistant role. I am particularly attracted to your organisation's commitment to excellence and innovation. The prospect of contributing to your administrative functions, learning from seasoned professionals, and gaining hands-on experience is exciting for me. I am confident in making meaningful contributions to your team and am eager to bring my transferrable skills to the role. Thank you for considering my application. I look forward to discussing my qualifications further in an interview. Sincerely, Zara Banks

For more information, see our related article on how to write a CV with no experience for more advice that also applies to cover letters.

Key takeaways 

This comprehensive guide has walked you through the intricacies of each section, offering insights and practical admin cover letter examples. As you start the job application process for your admin cover letter, remember the essential elements: a captivating introduction that acts as a hook, a body that seamlessly aligns your qualifications with the job requirements and a conclusion that leaves a positive, lasting impression.

Are you ready to elevate your administrative career? Harness the knowledge gained from this guide, personalise your cover letter for each application, and dive into your job search journey confidently.

Next steps?  

To help you create an outstanding cover letter, explore our services below:

Cover letter builder : Utilise our professional templates to create a tailored and well-formatted cover letter.

CV Builder : Explore our diverse CV templates to craft a professional CV that complements your cover letter.

CV Writing Service : Get feedback and quick, professional advice on tailoring your CV and cover letter to a specific job.

Blog : Access guides and brief articles to educate yourself on the best strategies to improve your job prospects.

Explore our diverse cover letter examples and CV examples designed to align with your administrative career objectives.

How long should an admin cover letter be?

A well-structured admin cover letter should typically be one page long, providing enough information to showcase your skills, experiences, and achievements without overwhelming the reader. Focus on relevant details and use concise language to communicate your qualifications effectively.

See our related blog on how long should a cover letter be .

Is a cover letter necessary for an admin job?

While a cover letter is not always mandatory, we highly recommend it for an admin job. A well-crafted cover letter allows you to express your enthusiasm, elaborate on your soft and hard skills, and connect your experiences directly to the needs of the administrative role.

For more information, see our article on how to write a CV letter of interest.

What should I avoid in my admin cover letter?

Avoid generic statements and soft-skill overload. Stay positive, omit irrelevant personal details, and refrain from repeating information from your CV. Tailor your letter, substantiate claims, and use clear language without excessive jargon.

Should I include references in my administrative cover letter?

No, unless requested. Save space for highlighting your qualifications and enthusiasm. Employers typically ask for references later in the hiring process. Provide a separate reference sheet when specifically requested by the employer.

For more information, refer to our closely related blog article on how to add references to a CV .

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Office Administrator Cover Letter Example

A modern cover letter example for an Office Administrator position. Based on the best cover letter writing practices. Use this example as an inspiration to create your own cover letter with Wozber free resume and cover letter builder.

Cover Letter Opening Example

The first paragraph should only be your introduction. Give a brief idea of who you are and tell the employer how you have learned about the opportunity. Mention how your career goals align with the company's goals.

• As an administrative professional, I was excited to read about the job opening at XYZ. Given the job requirements you have provided in the job description, I believe I am the perfect candidate for the job.

Cover Letter Main Paragraph Example

The second paragraph is about the benefits you bring to the table. Why should they choose you? How can you help the company? You should tell the recruiter why he/she should be interested in you. Highlight a few valuable points from your CV that match the job description. Offer a few stats to illustrate your impact in previous positions.

If you need any guidance writing your cover letter, Wozber has all the needed help built in its free CV and cover letter builder , which will walk you through the whole writing process step by step.

Here's the example of the main paragraph:

• For the past four years, I've been working as an office assistant and developed high-level administrative skills while sticking to a tight schedule. My diligent role included daily tasks such as writing multiple reports and various business forms for 20 office team members, while answering 100+ calls and emails, scheduling internal meetings and managing the directors' calendars. I believe that my professional skills combined with my successful administrative experience would make me a strong addition to the XYZ team.

Cover Letter Closing Example

The last paragraph should bring the cover letter to a proper conclusion. It should also STRESS ACTION. Finish strong and quickly. Remind the recruiter what you introduced in the first and second paragraph (how your experience or skills will help the company).

• If you agree that my administrative skills, acquired knowledge and passion would make me a strong addition to your team, please call or email me to set up a meeting. I look forward to beginning my career at XYZ.

Other Examples

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Administrative Assistant Cover Letter Template

• Cover Letters

If you’re looking to apply for  administrative assistant jobs , you will need an effective cover letter to back up your CV and application. We can help get your cover letter ready with our Administrative Assistant cover letter template. Simply follow the example provided to create a winning cover letter that portrays your personality and skills in the best possible light. Remember to tailor every cover letter for the job you're applying to.

If you also need to go over the basics of cover letter writing, be sure to check out our guide on  how to write the perfect cover letter .

Administrative Assistant Cover Letter

Your name Your address Hiring manager’s name Company name Company address

Dear [hiring manager],

I’m writing to express my interest in your job opening for an Administrative Assistant. I’ve worked within administration for the duration of my career, and have a wealth of experience across this area. With a calm head and meticulous eye for detail, I work hard to ensure that all duties are carried out to the highest standards and within the allotted time frames.

In my recent position as an administrative assistant at a recruitment agency, I provided solid and essential back up to key positions and projects. This proved to be a great opportunity to work as part of a team as well as independently, with a focus on delivering quality administrative support on a continuous basis.

During my time here I also dealt with reports and presentations to present to department heads, identified and solved problems within the database in addition to being responsible for the maintenance and updating of employee records.

I’m organised, efficient, and a good communicator. I feel I would fit in at your company, and would work tirelessly to prove myself an asset to your team.

I’ve attached my CV for your review. I’d love the opportunity to meet with you and discuss my candidacy further. Thank you for considering me for the position. I look forward to hearing back from you!

Your name Contact phone number

Still need to perfect the opening of your CV before applying for Administrative Assistant jobs ? Check out our guide on how to write an Administrative Assistant personal statement .

Related links

• Administrative Assistant Personal Statement

The Do's and Don'ts of Cover Letter Writing

• How to Create the Ultimate Video Cover Letter

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• Office Administrator

Office Administrator cover letter example

Office administrators are the hub of the modern office. They have a million and one tasks that will influence the success of their colleagues, but their own success comes in how they undertake these tasks. Doing a sloppy job will lead to countless unintended consequences, so having the right attitude is a crucial attribute of the best office administrators. It is hard to show how you go the extra mile in a resume, so that is where the office administrator cover letter comes in.

An office administrator cover letter can outline all the personal traits that set you apart from those who simply come to work to do the bare minimum and offer little added value. In this guide and the corresponding cover letter examples, we will explore the following topics:

• How the format of a cover letter can influence a hiring manager
• How to tell your career story in the intro, middle part and conclusion
• What qualities a hiring manager looks for and which mistakes to avoid
• How to write an office administrator cover letter with no experience.

This office administrator cover letter example is just one of many cover letter examples and writing guides. Browse our collection for more job-specific advice and application tips!

Best format for an office administrator cover letter

Office administrators are masters of effective communication. They do not waste words and understand how to mobilize impactful language. It would therefore be expected that their cover letter would be an explosive exposé of their value. You have 300-400 words to share how you influence the success of those around you.

How you structure a cover letter will dictate much of your success. The accepted format of an office administrator cover letter looks like this:

Cover letter header

• Greeting / salutation
• Cover letter intro
• Middle paragraphs (body of the letter)
• Ending paragraph of your cover letter

According to Zippia , there are currently 147,215 openings for an office administrator in the U.S. with an average salary of £34,496.

This cover letter guide brings together a series of tips and guidance for office administrators, but it is well worth looking at more general job search writing advice in our comprehensive cover letter example guide. Office administrators can take inspiration from a wide range of industries, so do some background reading before you put pen to paper. This office administrator cover letter sample may offer some ideas when you come to sit down and write your story:

Dear Mr O'Brien,

After three years as an office administrator in a busy dental clinic, I believe my organizational skills and management experience would make me an ideal office administrator at JC Holdings. I am adept at prioritising when everyone is asking me to get something done immediately.

I thrive in a challenging environment which aligns with the tech industry. Although my expertise is in the medical field, I believe my ability to track clients, orders and processes would allow me to easily transition into your role. I completed the admin for over 170 patients a day, so the switch to tracking deliveries shouldn’t be so hard.

In addition to my 5 years of experience of working in administration, I have also built a strong network around me. Howard Frost recommended that I apply for the role – I worked with him during the merger of our previous employers. Communicating and forming relationships is key in supporting business growth, and this is something I hope to continue. I received top marks for my appraisals for the past three years, always receiving the optimal scores for my collaboration and teamwork.

I would relish the opportunity to discuss the role and your needs in more detail and to expand on the value I could bring to your organisation. I know that I will be able to assist in your expansion efforts over the next year. I look forward to hearing from you soon.

Laura Brooke

The header of an office administrator cover letter should contain the essential elements of how to contact them, presented in an efficient and professional manner. Keep the design minimal and the fonts small. Whatever you do, double check for mistakes.

In terms of which contact information to include, a full name, contact email and mobile phone are expected. Make sure that the email has a sensible format. You might be checked out on social media, but there is no work-related reason to include the details of your social accounts. You don't have to add your full home address. There are data protection issues here - you can share it at the offer stage. Also, there is no requirement to add the inside address of the employer - much as you might wish to d things by the book. Check out the header from our cover letter sample for more ideas on getting started.

Goal of the cover letter header: Put the hiring manager’s mind at rest by including your contact details at the top of the cover letter. They will want to move on to more important things, so let them see it is there and then forget about it.

Cover letter greeting

Communicating in an appropriately formal tone is important for an office administrator who has to deal with a wide range of colleagues, suppliers and partners. Addressing the cover letter greeting correctly shows that you value convention.

If at all possible, find out to whom the cover letter should be addressed. It will likely be read by a range of people, but choose either your direct hiring manager or the HR representative whose name is likely on the job description. Either is fine, but make sure that you have spelled their names correctly.

If you do now know to whom the cover letter should be addressed, a “Dear Company Team” greeting is both warm and professional. Avoid the cold and impersonal “To Whom It May Concern,” if possible. That demonstrates a total lack of interest in the role.

Goal of letter greeting: Start on the right foot and address the letter to the right person. Everyone appreciates reading their name, so start the office administrator cover letter on a personal note. 

Cover letter introduction

The introduction should typically set out your relevant career experience, so if you have worked in a similar industry, you should mention it. Offices in different industries work differently – find commonalities with your previous experience wherever possible.

Personality is critical for an office administrator who needs to coax and cajole others into getting things done. While the scale of your achievements will speak to this ability, it doesn’t hurt to include a couple of adjectives in the cover letter to illuminate how you motivate those around you. See our cover letter sample below.

Goal of the cover letter intro: Jump in with how you would impact your colleagues around you. Work out what your specific employer needs from you and mention it in the first paragraph.

Cover letter middle part (body)

The middle part of an office administrator cover letter is difficult to write. You have so many different tasks that it is hard to pick which ones to highlight. If you have written a comprehensive resume, you should have a wide choice. The best way to approach this is to choose those examples that had the biggest impact on the bottom line of the business and on those around you. 

It is vital that you do not talk about the more mundane aspects of the role. Pick examples that not many of your competitors will be able to share. Top candidates should give off the impression that they have long mastered all the basics and spend their time finessing the finer details of the role. Relationships with colleagues, suppliers and partners are at the heart of this value, so make sure that you name drop where possible.

Goal of the body of your cover letter: The examples that you choose to share will dictate whether a hiring manager considers you for an interview. They have to stand out from the pack or you will not make the grade. 

How to close an office administrator cover letter (conclusion and sign-off)

An office administrator’s job is never finished. There are always more projects that they could be involved in and finer operational details to be ironed out. Their cover letter should be a non-stop account of the astounding value that they can add to their next employer and there is no reason for them to slow down in the final paragraph.

Include one last tale of administrative excellence before you move to the final task: you need to show a curiosity to find out more about the role. Saying that you are looking forward to the opportunity of an interview (in hope rather than expectation) is the last part of an effective cover letter. You want the hiring manager to send the interview invite right away – you have made a good case for yourself, so why not?

Goal of the ending: Share one last example and give the sense that there are many more stories that you wish you could have mentioned. Say that you are looking forward to meeting in a sales-like call-to-action. 

Basic mistakes in an office administrator application letter (and how to avoid them)

There is no room for errors in office administration. Every small mistake has the potential to snowball and the knock-on effects to others cannot always be predicted. Here are the three most basic errors that may seem are obvious, but they are surprisingly easy to overlook:

• Grammatical and spelling errors: Any employer would reasonably expect that you would check the letter carefully for grammar and spelling errors. Use an online checker such as Grammarly and take great care checking every letter as each one will (hopefully) be different.
• Don’t pack the letter with keywords: Do not worry that you have not covered every part of the job description in the cover letter (your resume should do that) and don’t attempt to keyword-stuff the cover letter to give yourself a better chance with the ATS system. Your letter will seem unnatural, forced and frankly illegible.
• Keep it formal: While the culture of employers will vary, a job application is a formal process, so keep the register of your language on the formal side. If you get to the interview and you understand that the hiring manager has a more relaxed attitude, that is the time when you can seek to fit in a little better.

A poorly-organized or unattractive page layout is another mistake that can reflect very badly on office administrators who should exude attention to detail and professionalism. Luckily, an expertly-designed cover letter template can both entice the hiring manager to read your application and make the right first impression.

Key takeaways

• Show off your most effective administration skills by telling the stories that made a difference to your colleagues and to your past employer’s bottom line.
• Think about the very specific demands of the role in question and only talk about the most relevant parts of your experience.
• Follow the cover letter writing protocol of introduction, middle part and conclusion. Quantify your achievements with context where possible.
• Check our office administrator cover letter sample for more ideas on creating an effective page layout.

If the office administrator cover letter guide was useful, please do have a look at some administrative cover letter examples:

• Receptionist cover letter sample
• Administrative assistant cover letter example

Free professionally designed templates

11 Cover letter templates with examples

Not sure what type of cover letter is going to catch the eye of hiring managers, so they actually read your CV?

A well-written cover letter can be a game-changer in your job search, so long as you think carefully about what you include.

No need to panic, though.

For an easy win, use one of our 11 impressive cover letter templates, along with inspirational examples and a step-by-step writing guide.

CV templates 

Basic cover letter template

Dear [Recruiter’s name],

I am writing to apply for the [Job title] at [Company name], as advertised on [Website name]. With [Number of years of experience] in [Core responsibilities of role + quantified achievement if possible].

During my current job at [Company name], I [Core responsibilities of role + quantified achievement if possible].

I am eager to bring my [Mention suitable skill + aspirations] to the [Job title] at [Employer’s name] and I am available for an interview at your earliest convenience.

Kind regards,

[Name] [Phone number] [Email]

Basic cover letter example

Short cover letter template

Hi [Recruiter name],

I’d like to express my interest in the role of [Job title] as advertised on [Website name].

I am currently working in a [Current role] role for [Current employer], where I am responsible for [Core responsibilities of role + quantified achievement if possible].

I’m looking for a new challenge that will [Aspirations + mention of suitable skill].

It would be great to hear from you, and I am available to interview at any time.

Short cover letter example

Build your CV now 

Admin cover letter template

Good morning [Hiring Manager],

I am writing to submit my application for the position of [Role name] at [Company name]. As a passionate and committed individual with [Number of years] of experience and a track record of [Core responsibilities of role + quantified achievement if possible], I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the [Core responsibilities of role + more quantified achievements.] In my current role as [Current role], I have continuously facilitated positive change and enhanced [Company name’s] reputation.

Some notable achievements I would like to mention include [List quantified achievements].

With all my experience and a [Qualification] in [Subject], I hope that you recognise my enthusiasm and will consider me for the position.

Kind regards, [Name] [Phone number] [Email address]

Admin cover letter example

Finance cover letter template

I am excited to apply for the [Job title] at [Company name]. As a results-orientated professional with a track record of [Core responsibilities of role + quantified achievement if possible], I am confident that my expertise aligns perfectly with the needs of your organisation.

With [Number of years] of experience, I have developed [Core responsibilities of role + quantified achievement if possible].

In my current role as a [Current role] at [Current employer], I implemented a [Core responsibilities of role + quantified achievement if possible].

Thank you for considering my application. I look forward to the possibility of further discussing my qualifications, skills, and contributions I will bring as your new [Job title].

Finance cover letter example

Sales cover letter template

I hope you’re well. I am writing to apply for the [Job title] at [Company name]. With [Core responsibilities of role + quantified achievement if possible].

I am eager to apply my proactive and goal-orientated approach to drive revenue growth at [Company name]. I am available for an interview at your earliest convenience to discuss how my dedication and skills can contribute to the success of your sales team.

Sales cover letter example

Customer service cover letter template

I’d like to apply for the position of [Job title] as advertised on [Website name].

With [Years] of experience in customer-facing positions for leading retail companies, I have gathered extensive customer service skills in [Type of setting].

In my current role with [Company name], I am responsible for [Role responsibilities + quantified achievement if possible].

My role has given me [Aspirations + mention suitable skill].

I believe my skill sets and product knowledge will allow me to fit perfectly with the requirements you are seeking in a candidate, and I am available for an interview at short notice.

Customer service cover letter example

Project management cover letter template

I am interested in applying for the role of [Job title] . My experience in [List core responsibilities of role + quantified achievement if possible].

I am enclosing my CV for your consideration, which further highlights my experience, which I am positive fully meets the demands of this role.

Project management cover letter example

Education cover letter template

I hope you’re well.

I am writing concerning the advert for a [Job title] at [Name of educational setting]. Over the past [Number of years], I have [Core responsibilities of role + quantified achievement if possible].

I am seeking a new opportunity that will allow me to [Aspirations + mention of suitable skill].

I am keen to talk to you more about the job role, and I look forward to hearing from you.

Education cover letter example

Internal promotion cover letter template

Hey [Recruiter name],

I hope you and the team are well! I am thrilled to apply for the promotion to [Job title] of the [Department] team at [Company name], as advertised on [Website name]. With my [Number of years] of service as a [Current role], within the company, supported by [Core responsibilities of role + quantified achievement if possible].

As a dedicated member of staff, I am eager to streamline and innovate the administrative operations at [Company name] in this new role. I would love to discuss my vision for this role further in an interview at your discretion.

All the best, [Name] [Phone number] [Email address]

Internal promotion cover letter example

Student cover letter template

Good morning [Recruiter name],

I would like to submit my application for the [Job title] at [Company name], where I believe my skills in [Industry] can make a valuable contribution.

As a highly driven [Core responsibilities of studies + quantified achievement if possible].

I am eager to continue learning and to have the opportunity to work alongside the team at [Employer’s name]. I am available for an interview at your convenience to further discuss my qualifications. Thank you for considering my application.

Student cover letter example

No experience cover letter template

I am an enthusiastic [Job title/student] at [Current employer/School or university name] with excellent [Core skills], seeking to apply for the [Job title] at [Company name].

In my current role as [Current role] at [Current employer], I [Core responsibilities of role + quantified achievement if possible].

I am excited to contribute my [Aspirations + mention of suitable skill]. I am available for an interview from [Insert date] and I am eager to discuss how my skills can benefit your company’s success.

Thank you for considering my application.

Sincerely, [Name] [Phone number] [Email address]

No experience cover letter example

How to write a cover letter

Here are five steps on how to write a cover letter to ensure you get hiring managers in the UK and beyond to look at your CV .

Include your cover letter within the email or message

When submitting your job application, always include your cover letter within the body of your email or message. Never attached it as a separate document.

“But why?”, you ask.

Well, you should instantly grab the recruiter’s attention the moment they look at your application. If they have to endure the hassle of opening a document, it slows everything down, and they may not even bother.

Here’s how to include your cover letter in the body of your application message:

Tailor your greeting by directly addressing the recruiter

To get your cover letter off to a great start, make a brilliant first impression by using the hiring manager or recruiter’s name.

Avoid sounding overly formal or informal, though.

For instance, you could address the recruiter using:

• Hi [insert recruiter’s name]
• Hi [insert department/team name]

Skip the conventional “Dear Sir or Madam” unless you’re targeting highly formal companies.

Here are a few tips on how to locate the recruiter’s name:

• Check the job ad – Sometimes, you can find their name and email address within the job advert itself.
• Visit the company website – Look at the “About Us” section to unearth the contact info for the recruitment team or head of department.
• Use LinkedIn – If you’re having a hard time pinning down the specific team and company related to the job opening, a quick search can reveal the person in charge of hiring for that specific job.

If you have no success in finding their name, don’t stress. Just say “Hi” – that’ll more than do the trick. Aim for a greeting that is both professional and welcoming.

Here are some examples of how to address your cover letter if you have trouble finding their name:

Be personable and professional

Your cover letter should be a blend of personality and professionalism .

Coming across as too casual can make you sound a little unprofessional while appearing excessively formal can make you look stiff.

Go for a professional, friendly tone.

Begin with something such as, “I hope you’re well” to bring a personal touch.

Pinpoint your applicable skills

Your cover letter’s purpose? To entice hiring managers to read your CV . To do this, quickly allude to your relevant skills tailored to the job you’re interested in.

Review the job description and note the essential qualifications and skills the recruiter wants.

Concentrate on these skills in your cover letter and tell them why you’re perfect for the role.

This gives recruiters the confidence they need to consider you for the job.

For instance, you could say:

• Finance – “My strategic planning skills allowed me to identify key growth opportunities and revenue drivers, ultimately leading to the impressive revenue increase of over £100 million.”
• Marine engineer – “I excel in the development and implementation of predictive maintenance programs, ensuring equipment reliability and longevity. I implemented a predictive maintenance programme that reduced downtime of critical equipment by 25%, as well as saved £120K+ annually through purchasing supplies from suitable industry vendors.”
• Medical writer – “My capacity to translate complex medical information into clear and accessible content for various audiences is a core skill that has empowered me to produce 15 high-quality educational materials. Moreover, my strong research proficiency was instrumental in increasing audience comprehension and patient satisfaction scores by 30% and 15% respectively.”

Conclude and add a professional signature

Your sign-off must be warm. So, say something like “Best regards” or “Kind regards.” Just be yourself while staying polite.

To add a nice finishing touch to your cover letter , add a professional signature at the very bottom.

Doing so helps the person on the other end know how to reach you and gives your cover letter a professional touch.

Here’s what you need to include in your professional sign-off:

• Your full name – Add your first and last name, like “Jessica Smith”. It’s just there so recruiters know who you are.
• Your phone number – Preferably, put your mobile number in here so recruiters can quickly get hold of you.
• Your email address – This must be a professional email address, like [email protected]. Don’t include an overly casual email – remember, this is a job application.

If you like, you could also include a couple of extra details:

• Your job title – For example, “Administrator” or “Delivery Driver.”
• A link to your LinkedIn – If you use LinkedIn, insert a link to your profile – this is like your professional social media.

5 Office Administrator Cover Letter Examples

Office Administrators are the operational wizards of an organization, seamlessly coordinating tasks, managing resources, and ensuring a smooth workflow. Similarly, your cover letter is your chance to demonstrate your organizational prowess, weaving your professional experiences and skills into a compelling narrative that captures the attention of recruiters. In this guide, we'll delve into the best cover letter examples for Office Administrators, helping you to construct a persuasive and impactful introduction to your application.

Cover Letter Examples

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The best way to start an Office Administrator cover letter is by addressing the hiring manager directly, if their name is available. Then, introduce yourself and briefly mention the position you're applying for. Make sure to convey your enthusiasm for the role and the company. For example, "Dear Mr. Smith, I am excited to apply for the Office Administrator position at XYZ Company. With my extensive administrative experience and strong organizational skills, I believe I am a strong candidate for this role." This approach shows respect, initiative, and interest in the specific role and company.

Office Administrators should end a cover letter by summarizing their interest in the position and expressing gratitude for the reader's time and consideration. It's important to reiterate how your skills and experiences align with the job requirements. For example, you could say, "I am confident that my experience in office management and my ability to lead a team would make me a valuable asset to your organization." Follow this with a professional closing, such as "Sincerely" or "Best regards," and your full name. You can also include your contact information below your name for easy reference. Remember, the ending of your cover letter is your final chance to leave a positive impression, so make it count. Be confident, courteous, and express enthusiasm for the potential opportunity.

An Office Administrator's cover letter should ideally be about one page long. This length is sufficient to present yourself, express your interest in the position, and highlight your most relevant skills and experiences without overwhelming the reader. Remember, hiring managers often have many applications to go through, so keeping your cover letter concise and to the point is crucial. It's also important to maintain a professional tone and focus on how your skills and experiences make you a good fit for the specific Office Administrator role you're applying for.

Writing a cover letter with no experience as an Office Administrator can seem challenging, but it's definitely possible. Here's how you can approach it: 1. Understand the Role: Research the role of an Office Administrator thoroughly. Understand the skills and responsibilities it entails. This will help you identify any transferable skills you may have from your previous experiences. 2. Start with a Strong Introduction: Begin your cover letter with a compelling introduction that grabs the reader's attention. Mention the position you're applying for and express your enthusiasm for the opportunity. 3. Highlight Transferable Skills: Even if you don't have direct experience, you may have transferable skills from other roles or experiences. These could include skills like organization, communication, problem-solving, or proficiency in certain software. Provide examples of how you've used these skills in the past. 4. Show Your Willingness to Learn: Employers value candidates who are eager to learn and grow. Express your willingness to learn new skills and adapt to the role of an Office Administrator. 5. Use Relevant Examples: Use examples from your past experiences to demonstrate your skills and abilities. This could be from previous jobs, internships, volunteer work, or even relevant coursework. 6. Show Your Knowledge of the Company: Do some research about the company and express why you're interested in working there. This shows the employer that you're serious about the role and have taken the initiative to learn about the company. 7. Close Strong: In your closing paragraph, reiterate your interest in the role and your eagerness to contribute to the company. Thank the employer for considering your application and express your hope for further discussion. Remember, the goal of a cover letter is to show the employer why you would be a good fit for the role, even if you don't have direct experience. By highlighting your transferable skills and your willingness to learn, you can make a strong case for why you should be considered for the position.

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