sample application letter for employment as administrative assistant

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

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Office Administrator Cover Letter

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Virtual Assistant Cover Letter

Secretary Cover Letter

Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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17 Professional Administrative Assistant Cover Letter Examples for 2024

Your administrative assistant cover letter must immediately highlight your organizational skills. Employers seek meticulous attention to detail in candidates. In the second paragraph, showcase your ability to communicate effectively both verbally and in writing. Your cover letter should reflect your interpersonal expertise and capacity for seamless office management.

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Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Administrative Assistant Ii

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Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrative Assistant Cover Letter

Key Takeaways

By Experience

Crafting a compelling administrative assistant cover letter can be a tricky part of your job search. You've found the perfect position, and the application calls for a cover letter, not just a repetition of your resume. It's your chance to share a standout achievement, giving it life beyond bullet points. Striking the balance between professionalism and a fresh, unique voice—without stepping into clichés—is essential, all while keeping it to one succinct page. Let's guide you through creating a cover letter that opens doors.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your administrative assistant cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a administrative assistant cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the administrative assistant cover letter it would write for you.

If the administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Administrative Assistant cover letter example

Leroy Bayley

New York, NY

+1-(234)-555-1234

[email protected]

• Customization: The cover letter is tailored for an Administrative Assistant role, emphasizing the applicant's relevant experience and achievements, such as leading initiatives to improve scheduling and task management systems.
• Demonstration of Results: It showcases quantifiable success by mentioning a specific instance where the applicant's actions led to a 20% productivity increase, which is compelling evidence of their potential impact on the company.
• Company Research: The letter reflects the applicant's awareness of the company's values by mentioning its commitment to quality and innovation, suggesting that the candidate has done their homework and is genuinely interested in the company’s culture and goals.
• Call to Action: The cover letter concludes with a proactive call to action, inviting the hiring manager to schedule an interview, which demonstrates the applicant's keenness to move forward in the application process.

The format of your administrative assistant cover letter: structure, fonts, margins, and more

Your administrative assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your administrative assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your administrative assistant cover letter:

• Use the same font in your administrative assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your administrative assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your administrative assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a administrative assistant cover letter

• Header: This includes your contact information, the date, and the employer's contact information, necessary for ensuring the recruiter can easily get in touch with you.
• Greeting: Tailor this to the hiring manager if possible, as personalization can demonstrate your attention to detail—a crucial skill for an administrative assistant.
• Introduction: Briefly introduce yourself and express your enthusiasm for the administrative assistant role, highlighting your organizational skills and readiness to support the workplace efficiently.
• Body: In one or two paragraphs, detail your relevant experience, skills in managing office tasks, proficiency in software used for administration, and any specific achievements or accolades that underline your suitability for the role.
• Closing: Reiterate your interest in the position, thank the reader for their time, offer any additional attachments like references, and provide a call to action, such as a request for an interview, showcasing proactive communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: Necessary for managing schedules, coordinating meetings, and handling multiple tasks effectively.
• Strong communication abilities: Crucial for drafting correspondence, engaging with clients, and conveying information clearly to other team members.
• Proficiency in office technology: Knowledge of office software, such as Microsoft Office Suite and email management, for efficient completion of tasks.
• Attention to detail: Vital for accurate data entry, proofreading documents, and maintaining records without errors.
• Time management expertise: Ability to prioritize tasks, meet deadlines, and manage the executive's calendar efficiently.
• Proactive problem-solving: The capacity to anticipate potential issues and take initiative to resolve them, minimizing disruptions to daily operations.

Kick off your administrative assistant cover letter: the salutation or greeting

When writing your administrative assistant cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your administrative assistant cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Hiring Manager,
• Dear [First Name Last Name],
• Dear [Job Title],
• Dear [Department Name] Team,
• Dear [Company Name] Recruiter,
• Dear Sir or Madam,

The administrative assistant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your administrative assistant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your administrative assistant cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your administrative assistant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

What comes next: your administrative assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrative assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrative assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your administrative assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your administrative assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your administrative assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

No experience administrative assistant cover letter: making the most out of your profile

Candidates who happen to have no professional experience use their administrative assistant cover letter to stand out.

Instead of focusing on a professional achievement, aim to quantify all the relevant, transferrable skills from your life experience.

Once again, the best practice to do so would be to select an accomplishment - from your whole career history.

Another option would be to plan out your career goals and objectives: how do you see yourself growing, as a professional, in the next five years, thanks to this opportunity?

Be precise and concise about your dreams, and align them with the company vision.

Key takeaways

Summarizing the most important aspects in writing your administrative assistant cover letter, remember to:

• Create a personalized administrative assistant cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrative assistant cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrative assistant cover letter with two sentences that reflect what is most important about your application;
• Your administrative assistant cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrative assistant cover letter with a nod to the future with what you aim to achieve in this potential role.

Administrative Assistant cover letter examples

Explore additional administrative assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administrative Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write an Administrative Assistant Cover Letter

When writing your administrative assistant cover letter , focus on how you can keep office functions running smoothly for the employer that posted the job. Also, emphasize your related skills , such as weekly reporting, process streamlining, or task prioritization. This guide offers cover letter examples and tips for landing your next administrative assistant position.

Administrative Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Administrative Assistant Text-Only Cover Letter Templates and Examples

Jacob Harding Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 56789 | LinkedIn

January 14, 2024

Mariana Olsen Senior Hiring Manager Robert Half (000) 111-2222 [email protected]

Dear Ms. Olsen,

Reducing events expenses by 45% last year by sourcing the most cost-effective yet high-quality venues was the most significant achievement of my career so far. I am excited to offer the same efficiency and strategic skills in an administrative role at Robert Half.

As a professional and driven administrative assistant with three years of industry experience, I am drawn to Robert Half’s reputation for unbeatable customer service. I feel that my attention to detail and results-orientated work ethic make me the perfect fit for your organization. Some of my recent achievements include:

• Receiving written recognition for providing outstanding administrative support to the Senior Leadership Team
• Redesigning the stock inventory system to reduce waste by 35% in 2020
• Achieving a consistent client satisfaction rate of over 95% since starting my current role

I would like to arrange a meeting to discuss how my abilities and professional knowledge can help colleagues and clients at Robert Half. Please let me know what time and date are convenient.

Jacob Harding

Matt Lauducci Administrative Assistant | [email protected] | (123) 456-7890 | Worcester, MA 97225 | LinkedIn

January 12, 2024

Colleen Smith Hiring Manager ABC Company (987) 654-3210 [email protected]

Dear Ms. Smith,

During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the company nearly $4,000 in yearly expenses. My hope is to bring the same initiative to ABC Company by taking on the Administrative Assistant position.

A self-starter who excels at running an efficient office environment by prioritizing various duties, I bring a creative and dedicated work ethic to the role. In addition, my accomplishments include:

• Preparing email correspondence, memos, and weekly reports for management
• Overseeing expense and travel reports as well as managing the daily calendars for senior staff
• Directing office traffic flow and connecting customers with the appropriate staff
• Utilizing Microsoft Office Suite products including Word, Excel, and PowerPoint

I’m looking forward to discussing in more detail how I can use my skills to create a calm and effective office environment for you, your staff, and your customers. Please let me know the most convenient time to talk.

Matt Lauducci

Latisha Atherton Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 84848 | LinkedIn

January 13, 2024

Kyron Baker Senior Hiring Manager Randstad US (444) 555-6666 [email protected]

Dear Mr. Baker,

Winning an Admin Award for administrative excellence in 2019 was my proudest professional achievement so far. My colleagues nominated me because of my driven work ethic and excellent teamwork skills. I hope to bring the same professionalism and passion to Randstad US.

I know that you are looking for a strong communicator with extensive ADP software experience. I believe that my outstanding written and verbal communication skills and 12 years of experience in payroll administration software makes me the perfect candidate. Some of my past achievements include:

• Successfully training three new administrator assistants who all went on to become valued full-time staff members
• Leading a team that provided outstanding support to management, contributing to a productivity increase of 25% in 2020
• Redesigning the calendar system to improve the appointment booking process and reduce meeting overlaps.

I would love to meet to discuss how my extensive experience and broad skillset can help Randstad meet its productivity goals in 2021. Please feel free to get in contact to arrange a suitable appointment.

Latisha Atherton

A good administrative assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, company, and contact information (when available)

Note: Feel free to omit this section when sending your cover letter as an email message as long as your contact details are part of your email signature. If you’re unsure whether to send your letter as an email message or attachment, first look for any instructions on the job posting. When the posting doesn’t specify, you can use your discretion. While email messages are increasingly common, an attachment is often still better for more formal applications to large employers.

Mariana Olsen Senior Hiring Manager Robert Half (098) 765-4321 [email protected]

2. Salutation

Address your recipient by name – this is the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Note: While a colon is standard punctuation here, you can use a comma if you know your recipient or the company has a more casual work culture.

Dear Ms. Smith:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your resume or a key credential the company seeks in applicants. Then, connect that highlight to your main strengths and overall candidacy for the advertised administrative assistant role. Refer to the hiring organization by name here to further convince the recipient you’re applying to them specifically.

As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new administrative assistant opening.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the [event] last month.”

Reducing event expenses by 45% last year by sourcing more cost-effective (yet high-quality) venues was the top achievement of my career so far. I’m excited to make a similar impact as your next administrative assistant.

4. Job- or employer-specific paragraph(s)

This section is crucial, so think it through fully for each application in your job search.

On a separate document or sheet of paper, take 10 minutes to brainstorm why this administrative position or employer interests you based on the job posting. When you’re done reflecting, review your notes: Do any stand out as important or persuasive? Adapt those points into one or two brief paragraphs that speak to the job opening at hand. By making this description a central part of your letter, you’ll more likely persuade the manager to call.

Following this explanation, cite a few more of your administrative assistant skills or achievements , possibly as bullet points.

I’m drawn to Robert Half’s reputation for prompt, high-quality customer service. With a focus on efficiency and data accuracy, I’m a perfect fit for your organization. My recent achievements include:

• Redesigning the stock inventory system to reduce waste by 35%
• Earning over 95% client satisfaction on monthly feedback surveys throughout 2022
• Receiving formal praise at the last company-wide meeting for my support of the senior leadership team

5. Conclusion

Finally, request an interview and thank the hiring manager for their time and attention. Consider briefly restating why this administrative assistant job interests you. You can also use this section to refer to your resume or other application materials. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I look forward to discussing how I can help create a calm, efficient workplace for your staff. Please let me know the most convenient time to talk further. Thank you for your time and consideration.

Administrative Assistant Cover Letter Tips

1. show you can keep office functions running smoothly.

Start your letter with an example of your success in making business operations more productive and organized. You’ll impress hiring managers by displaying how you help streamline regular tasks so a team can focus on its short- and long-term goals.

Last year, I won my firm’s “Administrative Excellence” award for raising data entry efficiency by 30%. I hope to generate similar value at Randstad US as your next administrative assistant.

2. Explain why you’re drawn to the opportunity

When brainstorming points for your cover letter, think about what the role has in common with your background or goals. For instance, maybe it’s one of the many administrative assistant jobs in health care, a sector you’d like to return to. Or perhaps the organization provides social services that resonate with you. You might also be attracted to a company’s values or philosophy around continuous improvement.

I see you’re looking for a strong communicator with extensive payroll software experience. My writing and public speaking skills and my 12 years of experience with ADP software make me the perfect candidate.

3. Describe your key administrative skills

What are your top strengths as an administrative assistant? Which office areas can the employer count on you to manage and optimize? Outline these on your cover letter, possibly as bullet points, so they stand out from your other information.

I bring a creative and dedicated work ethic to the task of running an efficient office. My top skills include:

• Overseeing expense and travel reports, as well as managing the daily calendars for senior staff

Administrative Assistant Cover Letter Frequently Asked Questions

How do i sell myself as an administrative assistant -.

Describe the benefit of your work to past employers. You can develop the best cover letter by brainstorming ways you've improved office efficiency, cost-effectiveness, or communications. When possible, quantify these highlights in terms of a percentage or dollar amount.

How do I write a cover letter for an administrative assistant job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you were praised for streamlining processes in a recent internship, or perhaps you introduced better reporting as a volunteer for a local nonprofit. Also, consider how your background aligns with the company’s stated values or mission. Points like these can make a compelling cover letter, regardless of your experience level.

Should I send my cover letter as an email message or attachment? -

Like your resume. Carry over that document's basic format settings , like font style, line spacing, and page margins.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Check Out Related Examples

Administrative Assistant Resume Examples and Templates

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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5 Administrative Assistant Cover Letter Samples in 2024

• Administrative Assistant (AA) Cover Letter
• Entry-Level AA
• Executive AA
• Write Your Administrative Assistant Cover Letter

You’re an organized professional, capable of making quick decisions on the fly. Paperwork gets organized, meetings are scheduled, and calls are answered with proper etiquette when you’re on the job.

However, does your cover letter serve as the perfect complement to your administrative assistant resume , thereby enhancing your candidacy for your next administrative assistant role?

Writing a great cover letter that encapsulates your comprehensive skill set is no small feat. So, we’ve created expert-researched administrative assistant cover letter examples designed to assist you in showcasing your abilities effectively, ensuring you stand out as the ideal candidate for the administrative assistant position you aspire to secure in 2024. To further streamline the process, our cover letter generator can help tailor your application to perfection.

Administrative Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Administrative Assistant cover letter!

123 Fictional Avenue Raleigh, NC 27602 (123) 456-78790

June 15, 2023

Leila Akbari LexisNexis 123 Fictional Avenue Raleigh, NC 27602

Dear Ms. Akbari:

I have long admired LexisNexis’s commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I am ready to contribute from day one as your next administrative assistant.

During my time at PrecisionHawk, I have leveraged my skills in a fast-paced corporate environment, where I oversaw database management for a department of 30 employees. By rigorously maintaining and proactively handling data with Excel, I boosted efficiency by 32%, which helped inform strategic decisions that drove our team’s success.

Beyond the technical aspects of my role, I have a keen eye for event planning and execution. As the lead planner for our annual corporate retreat, I managed budgets, logistics, and vendor relationships to host events later recognized for their smooth execution and thoughtful design. Last year, our event saw a 27% increase in attendance, received positive feedback, and most importantly, fostered team building and camaraderie.

As a PACE-certified professional, I bring a high level of proficiency in administrative duties, and I’m prepared to support LexisNexis in its goals for efficiency, transparency, and accuracy. Administrative roles require a keen attention to detail, a proactive mindset, and a dedication to efficient operations—qualities I have honed and demonstrated throughout my career.

I am inspired by LexisNexis’s innovative approach to harnessing the power of information. The potential to contribute to this process excites me, and I look forward to discussing my experience and qualifications with you further. Thank you for your time, and I anticipate our future conversation.

Best regards,

Anika Meyer

Enclosures: Resume Professional Administrative Certificate of Excellence (PACE)

Why this cover letter works

• Keywords you find from the company’s about page like “information-driven insights,” “centered around efficiency,” and “harnessing the power of information” show you’ve cared enough to research this organization—and that you were willing to put in time to make that connection, a pretty desirable trait in an administrative assistant!

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Entry-Level Administrative Assistant Cover Letter Example

Copy this text for your Entry-Level Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77005 (123) 456-7890

Emre Erdoğan BP America Inc. 123 Fictional Lane Houston, TX 77005

Dear Ms. Erdoğan,

I’m writing to apply for the administrative assistant role at BP America Inc., a company that has impressed me with its unwavering commitment to excellence and innovation. I believe my work ethos aligns well with BP’s values, and I’m keen to contribute my skills and dedication to your organization.

During my internship at GreenTech Solutions, I developed a solid foundation in administrative tasks, with a focus on Microsoft Office Suite, Microsoft Outlook, Google Calendar, and Dropbox. My organizational skills allowed me to manage around 162 appointments and meetings for the executive team. This improved the workflow and resulted in a 27% decrease in scheduling conflicts.

Additionally, I’m experienced in event coordination from my role at the Office of Student Affairs at my college. I helped to organize roughly 23 events during the academic year, overseeing logistics and execution. I utilized Google Calendar, effectively managing event schedules.

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I am eager to join a team that values efficiency and actively supports sustainability initiatives.

I look forward to the possibility of discussing how I can contribute to your team. Thank you for considering my application.

Maria Martínez

• Link your opening with a strong closer to wrap up effectively. You should re-emphasize your alignment with the company’s mission and express eagerness to contribute to its culture to portray a genuine interest in the company and the role.
• Also, providing specific examples from past experiences can show how you’ve applied relevant skills even without extensive full-time experience.

Executive Administrative Assistant Cover Letter Example

Copy this text for your Executive Administrative Assistant cover letter!

123 Fictional Avenue Detroit, MI 48211 (123) 456-7890

Thiago Barbosa Lear Corporation 123 Fictional Lane Detroit, MI 48211

Dear Mr. Barbosa,

Lear Corporation’s dedication to innovation and excellence within the automotive industry has always been a source of inspiration for me because of its commitment to sustainability. That’s why I’m eager to contribute to your success as an executive administrative assistant, a role that aligns seamlessly with my robust experience.

In the last five years at General Motors, I held the pivotal position of executive assistant to the CEO. My responsibilities encompassed managing the CEO’s schedule and effectively coordinating an average of 50 weekly contacts using Google Calendar. This ensured an ideal flow of appointments. I also showcased my proficiency in Microsoft Word and Excel by handling intricate reports, sensitive documents, and complex budget spreadsheets. This mastery contributed to a notable 33% boost in operational efficiency.

Beyond managing schedules and documents, I hosted and moderated approximately over 20 weekly WebEx meetings. By ensuring glitch-free sessions and reducing technical issues, I enhanced meeting efficiency by 28%, which was reflected in heightened participant satisfaction.

My experience is bolstered by outstanding communication skills, a meticulous eye for detail, and a knack for prioritizing tasks effectively. These attributes allowed me to deliver high-quality work within strict deadlines in my previous role.

I look forward to potentially discussing my application further, and demonstrating how I can contribute to Lear Corporation’s mission of driving advancements in the automotive industry. Thank you for considering my application.

Aisha Alaoui

• Emphasizing significant improvements you’ve made in your previous roles signals the potential impact of your addition to the team.
• Mentioning the company’s mission statement toward the end of your cover letter shows you’ve researched the company and resonate with its objectives, indicating a cultural fit.

Senior Administrative Assistant Cover Letter Example

Copy this text for your Senior Administrative Assistant cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

November 20, 2023

James Smith The Walt Disney Company 123 Fictional Lane Los Angeles, CA 90001

Dear Mr. Smith:

I’m excited about the prospect of combining the magic of Disney with the magic of administrative efficiency as your next senior administrative assistant. Inspired by childhood Disney classics, I now seek to make a unique impact behind the scenes at The Walt Disney Company. Equipped with over seven years of experience and a tool kit of skills, I’m keen to leverage my expertise to enhance productivity at Disney.

My recent tenure as the lead administrative assistant at Paramount Pictures saw me redefine the use of Microsoft Office Suite. By innovating our procedures and automating 28% of tasks using Word and Excel, I achieved a substantial 12% increase in overall productivity. By honing my email and calendar management skills, I also successfully diminished the time spent coordinating meetings from 37 to a brisk nine minutes.

Before Paramount Pictures, I leveraged Excel for spreadsheets and data analysis to incredible success at Millenium Films. My efforts enhanced the accuracy of our annual budgeting and forecasting, leading to a significant 19% decrease in financial discrepancies. Furthermore, my integration of QuickBooks into our administrative processes brought about a remarkable 38% reduction in paper waste within 3 months.

My expertise in email and calendar management was put to good use at Apex Fintech Solutions. I successfully orchestrated an overhaul of our email system, implementing a new filtration protocol that segregated internal, external, and priority communications, reducing email traffic by 27%.

I’m thrilled to contribute to a legacy as cherished and celebrated as Disney’s. I look forward to discussing how my experiences and aspirations could match the exciting possibilities on your team. Thank you for your time, and I hope to connect with you soon.

Sofia Kowalski

• Sizing your paragraphs evenly ensures visual harmony. And while you may use a refined, formal tone for more traditional companies, a startup culture can do with subtle casualness.

Legal Administrative Assistant Cover Letter Example

Copy this text for your Legal Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77001 (123) 456-7890

Emma Johnson Baker Botts LLP 123 Fictional Lane Houston, TX 77001

Dear Ms. Johnson:

Moved by Baker Botts’ long-standing legacy of leading the legal scene since 1840, I’m inspired to apply my skills as a legal administrative assistant within your esteemed firm. Being involved in shaping the future of your clientele across varied industries by anticipating business opportunities and challenges is a pathway that resonates perfectly with my desire to make complex legal processes more efficient and accessible.

From my most recent position at Haynes and Boone, my LexisNexis prowess became integral to successful outcomes. Beyond efficiently managing a volume of 33+ legal databases for six attorneys, my expertise facilitated a 22% annual improvement in case research times. By streamlining database access, our attorneys improved their focus on case strategies and solutions, directly contributing to client satisfaction.

Before that, my experience at Chamberlain Hrdlicka emphasized the importance of refining transcription skills. Becoming conversant with transcription software like Express Scribe Professional, I transcribed 25+ legal documents weekly, yielding a 19% reduction in transcription errors. My initiative made the legal process easier for lawyers, which in turn ensured speedier resolution of client’s cases.

I started my career at Bracewell, where I mastered organizing legal databases effectively. Through implementing solutions like Clio Manage and PracticePanther, I cut down the document retrieval time by 18%. This eventually helped our attorneys spend more quality time building strong client relationships.

This journey across Houston’s legal firms, with a progressive role in all, sets me in the right place to contribute to Baker Botts LLP reputation. I look forward to making the law more approachable, efficient, and impactful for clients and attorneys. Your time and consideration are much appreciated.

Luca Moretti

• Consider Luca’s example: he didn’t glorify Baker Botts LLP through some generic lens. He took a step back in time to the 1840s, appreciating the firm’s long journey. Won’t such authenticity stand out? Alternatively, recognize a recent accolade the company won or one of its highly acclaimed innovative projects.

Related cover letter examples

• Administrative Assistant Resume
• Business analyst
• Human resources
• Operations manager
• Product manager

Write an Effective Administrative Assistant Cover Letter

Admin assistants are organized and accurate. Start by reviewing the job description and focusing on key skills for the position’s needs, like phone etiquette and travel planning. It helps show hiring managers you meet their exact needs for the role.

Grab attention with a customized greeting and intro

Correspondence for emails and other forms of written communication is in your wheelhouse as an admin assistant, so you should do great on this part.

Pretend you’re writing to an important client. Search the job description, company website, and LinkedIn (or other social media platforms) for the hiring manager’s contact info. If despite every effort, you can’t find a specific person to address in the greeting, include something like “Dear [company name] hiring staff.”

Once you’ve nailed the greeting, you need a compelling opener. Pull in introductory information about your interest in the company. For instance, you could reference your connection to their mission or how you’d fit into the position, such as your love for data management, if that’s a key need in the role. 

Use your skills in building connections to avoid being too generic at all costs, like the example below. It doesn’t address a specific person in the greeting, and the opening paragraph doesn’t mention core aspects of the position.

Yikes, too generic!

I was excited to come across this job! I’m an experienced professional with the skills you need.

Have you ever wanted to catch someone’s attention in correspondence? Use those abilities to write a specific opener like the one below. You can immediately tell who the cover letter is for with a specific addressee and the company, LexisNexis, mentioned in the first sentence. Plus, it shows interest in the company’s culture and needs by referencing information-driven insights and a dynamic team environment.

Highly specific opener for the win!

Dear Ms. Akbari,

I have long admired LexisNexis’ commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I’m ready to contribute from day one as your next administrative assistant.

Tailor the body to the company’s needs

You’re no stranger to the need for data and details in business settings. The same is true for the body of your admin assistant cover letter to properly display your skills.

Administrative professionals use a variety of skills and technology during daily tasks. You may go from entering customer data to scheduling travel plans in an instant. Tailoring what you write here to the company’s needs is ideal.

Does the job description mention Google Suite for managing schedules? Then your experience using Google Calendar to schedule Zoom meetings with 99% accuracy would be great to mention.

Try something like this:

A well-rounded skills and results-oriented body paragraph

Come full circle with your closing paragraph

When speaking with customers, you close by rounding out all the information to ensure they grasp everything. That’s what the closing of your admin assistant cover letter should do.

Connect with the company’s needs and values one last time to reinforce your fit, such as your passion for providing a great customer experience if you’ll be greeting clients or answering calls.

Also, include a call to action, such as “I hope to hear from you soon.” It’s the same way you’d reinforce your interest in a client you want to hear back from.

What you don’t want to do is pull in irrelevant information to the job’s needs or not have any call to action, like the closer below. 

We’re missing something here!

I’ve been using computers from a young age, which is why I believe I’m the ideal candidate for the role. You can count on my tech-focused ability to get the job done right.

Thank you for reading my cover letter.

Instead, connect with the company’s needs like the closer below. It restates key skills like technology, organization, and communication essential for admin assistants. Plus, it reconnects with the sustainability values of BP America Inc. with a friendly call to action at the end.

Use a closer that connects with the role!

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I’m eager to join a team that values efficiency and actively supports sustainability initiatives.

Maria Martinez

Administrative Assistant Cover Letter Mistakes to Avoid

• Keep your administrative assistant cover letter tidy! Organization is crucial in your job role, so demonstrating this by making sure your body paragraphs flow well is wise. If a recruiter gets lost or off-track while skimming an administrative assistant cover letter, they’ll probably push that application package aside: If an applicant can’t organize a cover letter well, how are they going to keep track of appointments and important deadlines?
• Another way to showcase attention to detail (especially those within individual documents, which you handle on a daily basis) is to find clever uses for keywords from the job description. Check the “job requirements” section for some good starting points, looking for chances to enhance a point that overlaps with the company’s needs.
• Speaking of the organization’s needs and mission, you’ll want to align yourself there as well. A reference to the obstacles currently outlined in the job ad or business website shows you’re prepared to adapt to individualized requirements and help where you’re needed. That’s a highly desirable skill when looking for someone to book the CEO’s next flight and hotel room!
• Opening and closing cover letters can end up being common pitfalls for aspiring administrative assistants like yourself. Since attention to detail and organization are such critical parts of your role, you’ll want to open with a personalized greeting and an opening paragraph that briefly summarizes how a couple of your skills will enrich the organization. Your closer should wrap up some highlights from your letter’s body, concluding with a grateful and clear call to action.

You’re used to analyzing correspondence quickly, so use those skills to review the job description and see if you can find the name of a hiring manager or contact person. Otherwise, look through LinkedIn or the company website to track down the name of an HR manager or the department lead you’d be assisting.

Find core parts of previous positions or experiences you can relate to the role. For instance, if you provided customer service at a retail job, that would be great to include, and you could share metrics like achieving high customer satisfaction scores.

When speaking to clients, you likely match their tone to connect with them. Do the same in your cover letter by matching your tone to the job’s description. Is the job description friendly and business casual? Then using the same style and discussing the energy you bring to the workplace would be ideal.

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• Administrative Assistant

Administrative Assistant cover letter example

Administrative assistants perform vital roles in large organizations and even small businesses. That’s why hiring managers are looking for candidates who are organized, efficient and great communicators to complete essential clerical tasks alongside larger projects. When it comes to landing an administrative assistant position, your resume is rather limited in its ability to tell your personal story and your previous successes. That’s where a great cover letter comes into play.

An outstanding cover letter can make the difference between a so-so candidate and someone a hiring manager can’t wait to interview. Administrative assistant positions can be competitive, but with this guide and resume.io’s professionally designed tools, you’ve got the knowledge to pass this test with flying colors. If you haven’t already perfected your resume, that’s a great place to start this new professional journey. 

Check out our administrative assistant resume -specific resume examples, templates  and general resume writing guide . Now it’s time to get started on a great administrative assistant cover letter. 

This guide, an effective cover-letter example and cover letter samples for other administrative roles, will:

• Help you understand the purpose and principles of a strong cover letter
• Explain the best practices for structure and formatting as related to your industry
• Give you proven psychology principles to help you influence your outcome
• Teach you to avoid the biggest mistakes made by other applicants in your field.

The purpose of an admin assistant cover letter

Sometimes called an application letter or letter of motivation, a cover letter is a 400- to 500-word document meant to summarize your skills, experience and perspectives in a positive and intriguing way. As you probably already noticed, your assistant resume is rather limited in the ways it can highlight your personality or personal goals. Beyond the profile summary’s hearty paragraph, the rest of the document can feel like a dry amalgamation of workplaces and degrees. That’s why a cover letter is one of the most requested application materials. It’s the best chance for an employer to get to know YOU. You can almost think of it as a pre-interview.

Does personality matter?

Believe it or not, finding an employee who is not only talented but enjoyable to work with is high on a hiring manager’s list of priorities. One study asked professionals in a range of industries to choose “the single most desirable quality in a worker.” 

The result?  

Nearly 80 percent chose “personality” as their top asset. While this finding is significant, it probably isn’t surprising. After all, who wants to work with a jerk? What this study does do, however, is underline the importance of a strong cover letter that captures the essence of who you are. There may be others with your skills, but an application letter full of charisma and charm can make you stand out as the office assistant who will brighten everyone’s day.

If you are looking for cover letter examples that illustrate other level positions, consider these: 

• Customer Service Representative cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Personal Assistant cover letter sample
• Office Manager cover letter sample
• Administrative Officer cover letter sample
• Secretary cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

Best format for an administrative assistant cover letter example

It often helps to present your arguments and tell your story when there is a logical cover letter format.

The format of an admin assistant cover letter should contain the following elements:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and sign-off)

The format of an admin assistant cover letter should cover the entire basic picture of how you smooth the path for administrators. It is easy to call yourself “helpful” but much more difficult to describe in detail how you multitask with aplomb, understand the working styles of those you report to and are eager to learn industry specifics. The cover letter sample at the end of this paragraph provides a good illustration of this approach.

The comprehensive cover letter guide offers more general advice about how to go about compiling cover letters, but below you will find specific advice on how to maximize the effectiveness of each specific letter paragraph and section.

This administrative assistant cover letter example is a good foundation to develop your own professional application:

Dear Ms. Woods,  Since my childhood, I have experienced a deep pleasure in keeping every plate spinning.  When a Spike employee requests administrative assistance, they need to know that you will not only complete what they ask, but also do it to the very highest standard. This requires practiced organizational skills, mental agility and a singular focus on tasks. In my five years of admin experience, I have never missed a deadline and always received the best appraisals for quality of work. Admin assistants need to get things done and do them well.  You expect your administrative assistants to be familiar with the latest technology, utilize the most cutting-edge communication methods and organize their time so that they can be of the most use to the most people. My weekly productivity blog has 5,500 subscribers, so the latest thinking and practice is not foreign to me. Five years of administration experience make me the perfect candidate: 

• Exclusive experience in consumer fashion. I know the demands of the industry.
• Work ethic – complete 80-100 individual tasks a day – I just love ticking them off.
• Ambitions to grow. Am about to complete a distance learning business degree.  

Busy days put a smile on my face. When tasks are coming at me thick and fast, I don’t let anything drop off the table unless I know that I have done my best. In my role as an administrative assistant, adopting a service-first attitude with all those I work with helps me to make their working days more successful by filling in the gaps. If I have the skills to do a great job, there is no task that I would not take on. If I don’t possess the skills, I will learn them or ask someone else to help me. If it sounds like I might be able to make a difference to your Spike family, I would be grateful if you would consider my application. I hope to be a value-added and reliable addition to your administrative team.  Sincerely,  Daniel Murray

Cover letter header

In the past, the header served an important role in formally addressing cover letters sent in the mail. Today, most applications are submitted online so the primary purpose of the header is to identify the document as belonging to you. In many large organizations, a cover letter can float from desk to desk. It’s important that your header expresses the necessary information, like your name, phone number and other contact details so that a hiring manager can get in touch quickly and easily. 

The aim of the cover letter header: Include important contact details without fuss. Attract attention to the letter itself and make it memorable in the mind of the hiring manager.

Adding a touch of flair

Your header also plays a big role in adding visual appeal to your cover letter. It’s the one place your letter may allow for some color or design flourishes. You should use these features sparingly and make sure the style is in harmony with the image your potential employer wants to convey. For example, a bright green border and heavy font might work better for an outdoor goods retailer than a law firm.

You may also try aligning the formatting across your documents including your cover letter, resume and portfolio. One way to make sure you hit the mark without going overboard is to use a professionally-designed template, like these from resume.io.

Cover letter greeting / salutation

Your greeting is a short phrase, but it’s one of the most important for showing that you understand the professional tone of your potential employer. As a general rule, if you’re not sure which tone to take, it’s better to play it safe with a more formal greeting including using the hiring manager’s last name (if you have it). However, there are certain instances where a more casual greeting can show that you truly get the vibe of the workplace and that you’d make a good fit. In general, greetings like “Hi” or “Hello” work much better when the cover letter is being submitted in the body of an email.

The goal of the cover letter greeting : Start your letter on a respectful note that recognizes the professional tone of the company.

Dear Ms. Woods, 

The difference a name makes

Studies have shown that hearing our own name activates multiple areas of our brain and produces a positive effect on our psyche. That’s one good reason to include the name of the hiring manager or corporate contact in the greeting of your cover letter. But beyond that, employers often leave the hiring manager’s name in the job posting with the expectation it will be included in the application materials.

If you can’t find a name through the company website or it appears that a team of people will be reading your cover letter, it’s not necessary to go to extreme lengths to address the letter. However, there are alternatives to the disinterested-sounding “To Whom It May Concern.” 

At the very least, aim to use the company name  in the greeting, followed by “Hiring Manager” or a collective noun like “Team.”

Cover letter introduction

As an administrative assistant, some of your main skills should be great communication and efficient customer service. You can demonstrate those traits right from the top of your letter by introducing yourself in a friendly and attention-grabbing way. No single approach works for everyone, but a pertinent professional anecdote or other strong statement can provide a theme that guides the reader throughout the rest of the letter. Plus, you’ll be miles ahead of other candidates who chose to blandly express their interest in XYZ vacancy. 

The aim of the cover letter intro: Capture the reader’s attention with a strong and interesting lead sentence that flows into the body of the letter.

Since my childhood, I have experienced a deep pleasure in keeping every plate spinning. 

It cleverly describes multitasking and a passion for it. That one sentence gives an idea of what’s to come and introduces the writer’s personality.

Cover letter middle part (body) 

The body is the main substance of your letter. This is your chance to dive into your biggest accomplishments, motivations and skills. Your goal should be to illustrate your successes through quick examples that explain the situation at hand, the action you took and the positive change it resulted in. This is your chance to expound on areas of your resume that don’t fully capture your determination or abilities. Just remember to keep things moving and include just the right amount of information so that the hiring manager has an interest in talking to you to learn more. Below middle part from the cover letter sample uses specific data to bolster a claim.

When a Spike employee requests administrative assistance, they need to know that you will not only complete what they ask, but also do it to the very highest standard. This requires practiced organizational skills, mental agility and a singular focus on tasks. In my five years of admin experience, I have never missed a deadline and always received the best appraisals for quality of work. Admin assistants need to get things done and do them well.  You expect your administrative assistants to be familiar with the latest technology, utilize the most cutting-edge communication methods and organize their time so that they can be of the most use to the most people. My weekly productivity blog has 5,500 subscribers, so the latest thinking and practice is not foreign to me. Five years of administration experience make me the perfect candidate: 

Busy days put a smile on my face. When tasks are coming at me thick and fast, I don’t let anything drop off the table unless I know that I have done my best. In my role as an administrative assistant, adopting a service-first attitude with all those I work with helps me to make their working days more successful by filling in the gaps. If I have the skills to do a great job, there is no task that I would not take on. If I don’t possess the skills, I will learn them or ask someone else to help me.

The aim of the body of your cover letter: Get into the details of your most interesting experiences, discuss your problem-solving strategies, give insight into your strengths and work style.

Cover letter closing paragraph

You’ll want to wrap up your letter on a positive note that effectively answers the reader’s question, “What value does this person bring to my company?” One very important aspect of the conclusion is the call to action. This statement invites the hiring manager to get in touch and may even include your contact info if you’d like. You’ll want to come across as upbeat and confident without sounding pushy. Then, close out the letter with a professional goodbye. “Sincerely,” “Best” and “Best Regards” can work well for a variety of industries. 

If it sounds like I might be able to make a difference to your Spike family, I would be grateful if you would consider my application. I hope to be a value-added and reliable addition to your administrative team.  Sincerely,  Daniel Murray

Writing psychology — cover letter tools and strategies

As an administrative professional, there are a few key qualities that a hiring manager will be looking for to make sure you can handle the company’s internal and external affairs.

• The right disposition: Administrative assistants are supporting roles. While they might manage projects or handle customer service duties, they are expected to take care of the needs of other office staff with a friendly and professional attitude. Any indication that you’re a complainer or gossiper will be an instant red flag to a hiring manager.  
• Organization: Naturally, an administrative assistant should have the skillset to keep track of all the internal memos, events, client paperwork and schedules that come across their desk. You can also boost credibility by discussing how you use some of the most common programs for your industry, like health software or the Microsoft Office suite.  
• Efficiency: Companies are actively trying to avoid candidates who might slack off all day behind the computer monitor. Your cover letter should give the impression that you have great time management and can accomplish daily responsibilities alongside longer term projects.  
• Longer-term: This is a two-part trait. First of all, a recruiter wants to know that you’ll be a strong and dedicated worker no matter how menial the task may seem. Second, the hiring manager wants to know why you’d excel at their company. Establishing a connection with the brand either through mutual interests or shared values can help you stand out.

Administrative assistant cover letter example with no experience

You’ve never worked as an admin assistant before, so what now? We’ve told you to use anecdotes and connections in your cover letter and that still holds true. If you’ve held any job before, you have transferable skills, or skills that apply to an administrative role.

If you are entering the job market for the very first time, congratulations on this important step! You certainly have attributes to offer to your prospective employer. Here are some ideas to include in your cover letter:

• Offices you have held in clubs or organizations
• Volunteer work
• Relevant academic or professional courses
• An example from your daily life that illustrates any of the skills mentioned in the job listing.

Administrative assistant cover letter format and common mistakes 

When applying for this highly competitive role, you’ll want to use these cover letter tips to avoid these common pitfalls:

• A generic letter. Chances are, employers are going to get a ton of these, and most of them will quickly hit the trash can. Give a hiring manager a real reason to make them call you. Show them why you don’t just want any administrative assistant job, you want THIS job. Tailor your letter for the job requirements and don’t forget to mention why you’re qualified and motivated to work in this particular industry.  
• Formatting errors. Your letter shouldn’t look like it was written on knock-off company letterhead, but the formatting should be in line with the image the company wants to convey. In certain industries, bold colors won’t help you stand out so much as make you appear tone-deaf. Professional formatting tools can make achieving this balance much easier.  
• Spelling and grammar mistakes. As an administrative assistant, your job duties require you to be highly-organized with an eye for detail. A cover letter riddled with typos sends the exact opposite message. Make sure to use a spell-checker or have a friend read over your letter one final time before you submit.  
• Confidential anecdotes. In this position, you’re privy to a lot of confidential information, both of the personal or professional nature. While you may have helped your boss make wedding travel arrangements that’s a story best left off your cover letter. You don’t want a potential employer to be left wondering which of their secrets might end up in your future job applications.  

Key takeaways

• With the job market shrinking in certain industries (and growing in others), administrative assistants are expected to go above and beyond with specialized knowledge of the industry and its organizational needs.
• Personality is a key trait that hiring managers look for, especially in a supporting role like this one. Conveying responsibility, a positive attitude and efficiency can go a long way.
• Use the psychological principle of liking to develop a personal and emotional connection with the business or industry.
• Remember that administrative assistants are expected to be professional and discreet. Avoid the major slip-up of including private or confidential information, either about yourself or your previous employers.
• Make sure your formatting is spot-on or you’ll risk a negative first impression. Professional tools can help you get the tone just right.

Now it’s time to get out there and create your professional cover letter and land that job. Resume.io makes the process easy with expertly-designed tools to help you craft the perfect cover letter in just minutes!

Free professionally designed templates

9 Administrative Assistant Cover Letter Samples [+Writing Guide]

An administrative assistant cover letter is a one-page document that introduces a job seeker to the employer. It is a self-marketing tool that introduces you and your qualifications to the prospective employer.

While an administrative assistant resume lists your relevant experiences and qualifications, your cover letter expresses your potential and how you can use your skills to contribute to their goals.

Take a look at the following tips and samples in order to craft a perfect cover letter for an administrative assistant resume .

How to Write a Great Cover Letter for Administrative Assistant?

Study the following tips in order to write an exceptional cover letter for an administrative assistant job.

• The opening sentence of your cover letter must be eye-grabbing.
• Indicate the source and reference number of the job, if possible.
• Show your interest in working for a specific organization.
• Mention how your  achievements as an administrative assistant , as well as skills and abilities that will help you contribute to the prospective company.
• Customize your letter as per the needs of the employer.
• The length should be no more than one page.
• Write simple words and short sentences to make it reader-friendly.
• Double-check for typos and grammatical errors before sending it.

Administrative Assistant Cover Letter Sample 1

Sara Wilson 65 Lakewood Street, Los Angeles, CA 96541 (000) 584-8545 [Email]

August 28, 2021

Ms. Anna Doe Human Resources Manager Star Shipping Corporation 88 Albert Avenue Los Angeles, CA 93147

Re: Administrative Assistant Position (Ref # 3221)

Dear Ms. Doe:

Your recent posting for an Administrative Assistant perfectly fits my qualifications and experiences, and I am sending my resume as a strong expression of interest in this position. Utilizing my talents and a successful track record in the administrative arena, I’ll be able to contribute to your team actively.

Through my hands-on administrative experiences, I developed exceptional clerical expertise and problem-solving skills, as well as excellent attention to detail. Specifically, I offer the following skills:

• Typing and distributing correspondence
• Maintaining office files
• Taking and recording minutes of meetings
• Managing repair/maintenance tasks
• Making travel arrangements
• Greeting and helping visitors
• Taking and forwarding phone calls

Furthermore, I demonstrated the ability to maintain the confidentiality of information. I am recognized for resolving complex problems and disputes. My exceptional communication skills, coupled with a calm nature, helped me to handle stressful situations as well as demanding clients.

I would welcome the chance to meet with you in an interview to discuss my skills and your expectations. Thank you for your time and consideration, and I look forward to hearing from you soon.

Sara Wilson (000) 145-3233

Attachment: resume

Administrative Assistant Cover Letter Sample 2

Remo Hernandes 58 North York Street Detroit, MI 54211 (000) 482-9250 [Email]

Mr. Henry Dermot Human Resources Manager  Benchmark Inc. 12 Fullerton Avenue Detroit, MI 63939

Dear Mr. Dermot:

Your posting for an Administrative Assistant on indeed.com indicated requirements that match my background and qualifications almost exactly. As an accomplished administrative professional with a 9-plus-year track record, I believe that I possess the right skill set that your company is seeking.

As can be seen in the attached resume, I have extensive experience working in busy office environments. In essence, I am an expert in the following tasks:

• Answering telephone calls
• Managing calendars
• Arranging travels
• Taking minutes of meetings
• Performing record-keeping duties

At my previous workplace, I had been recognized as a multitasker. My positive approach helped me to create a fun and friendly environment that resolved the disputes between coworkers.

As an active problem-solver and an extremely organized individual, I can perform all tasks diligently and perfectly. In fact, I enjoy taking on new challenges every day.

The attached resume contains the results I have achieved in challenging office situations. I would welcome an opportunity to meet with you to discuss my candidacy in further detail. If you require further information or a telephonic interview, please feel free to contact me at (000) 525-3296.

Thank you very much for considering my credentials for the Administrative Assistant position at Benchmark Inc.

Sincerely, 

Remo Hernandes (000) 525-3296

Administrative Assistant Cover Letter Sample 3

Gerald Victor (000) 478-9712 [email protected]

Mr. Ian Rogers Human Resources Manager Viral Pick 88 6th Street SE Warwick, RI 97021

Dear Mr. Rogers:

I am excited to learn that Viral Pick is seeking an administrative assistant for its Warwick office. With my strong and diverse administrative and clerical background, I am convinced that I will be a valuable asset to your administrative team. 

I have excelled as an administrative professional in fast-paced environments that require confidentiality. In fact, I am extremely talented in keeping “all the balls in the air” while juggling multiple projects.

Precisely, my qualifications include the following:

• Expert in scheduling meetings and appointments
• Ability to take and record notes and minutes of meetings
• Known to act as a point of contact for internal and external contacts
• Solid track record of effectively handling correspondence, such as emails, letters, and memos
• Able to create and maintain records and filing systems
• Unmatched ability to prepare meeting agendas and information packs
• Deeply familiar with preparing and maintaining project documents

My solid administration background, along with customer service experience will help me to surpass your expectations. I am eager to meet with you in person to discuss this in detail. Thank you for your consideration.

Gerald Victor

Administrative Assistant Cover Letter Sample 4

Samantha Marshall (000) 598-9632 [email protected]

Mr. John Doe Hiring Manager ABC Company 58 Some Street Austin, TX 52147

Dear Mr. Doe:

As a detail-oriented administrative professional with exceptional attention to detail, I am applying for an Administrative Assistant position at ABC Company. 

I offer 3+ years of hands-on experience in all aspects of administrative assistance including front desk handling and operating automated systems for administrative support. From taking minutes of meetings to office management and making travel arrangements for executives, I am well versed in everything.

Some of my attributes that are most relevant to your job description include:

• Able to work independently while supporting team initiatives.
• Skilled in maintaining calendars, files, documents, and correspondence.
• Expert in typing, faxing, photocopying, filing, and cataloging.
• Successful track record of taking notes and dictations, meeting minutes, and recording voice instructions.
• Effective verbal and written communication skills in English and Spanish.
• Thorough understanding of office policies and procedures.
• Ability to maintain the confidentiality of information.

I have attached my resume for your review, and look forward to discussing how I may be able to efficiently contribute to your office in the capacity of an Administrative Assistant. Thank you for your time and consideration. 

Samantha Marshall (000) 598-9632

Administrative Assistant Cover Letter Sample 5

Emma Lodge 5622 Main Street East Greenwich, RI 77903 (000) 333-3333 emma @ email . com

Mr. Luke Hamilton Human Resources Manager  Lexington Co. 890 Carolina Avenue East Greenwich, RI 88999

Dear Mr. Hamilton:

I am interested in speaking with you regarding the advertised position of Administrative Assistant at Lexington Co. My administrative experiences and business education have prepared me to contribute to the ongoing success of your organization efficiently.

I offer eight years’ track record of working successfully in the administrative arena, the last three of which I have worked as an administrative assistant exclusively. Executive support, office management, and customer care are my specialties. I deem myself an expert at both database administration and document preparation. Above all, I am proficient in setting priorities that is why I have been successful in devising and implementing strategic solutions to complicated problems. Not to mention, I offer a background of exemplary performance.

As a detail-oriented and passionate administrative assistant, I would like to meet with you in person to discuss this position in depth. To follow up, I will call your secretary after one week. Thank you for your time and consideration.

Sincere regards,

(Signature) Emma Lodge (000) 524-9656

Administrative Assistant Cover Letter Sample 6

MARSHA HALLOWAY 924 New Jersey Avenue, Waycross, GA 85471 (000) 998-9994 [Email]

Mr. Kenneth Cole Human Resources Manager  Nielsen 4622 Indian Avenue Waycross, GA 70127

Dear Mr. Cole:

I am sending the attached resume in response to your Administrative Assistant job posting. The attributes that I have developed through my work in administrative capacities describe me in three words – competent, professional, and highly organized.

With considerable attention to detail in every aspect of assistantship akin to both events and projects, I can project professionalism at every stage of administrative and office support. Since I have worked with the different departments on a large scale, I am knowledgeable in scheduling and coordinating all kinds of activities within the office. Moreover, I possess exceptional computer skills which would help me in completing assigned tasks in a time-efficient manner.

I am confident that my passion for working in a support role by exercising knowledge of core departmental functions would be of immense contribution to your company. I would welcome the opportunity to meet with you and discuss how I could contribute to Nielsen.

Thank you very much for your consideration and professional courtesy in reviewing my application.

(Signature) Marsha Halloway

Administrative Assistant Cover Letter Sample 7

Sara Peter 525 7th Street San Francisco, CA 52145 (200) 000-9876 sara.peter @ email . com

Mr. John Brown Human Resources Manager  PG&E Corp 25 Some Address San Francisco, CA 65321

Dear Mr. Brown:

I’m contented to apply for the Administrative Assistant position, as advertised on your website yesterday. Along with a post-graduate diploma in office administration and six years’ extensive experience in the administrative arena, I am confident in my aptitude to become a key member of your team.

As you will note from my enclosed resume, I have worked as an Administrative Assistant in different organizations of San Francisco. Through my experiences, I acquired superb communication skills, cultural understanding, and office support work experience.

Specifically, I am highly skilled in:

• Drafting correspondences
• Managing phone calls
• Scheduling appointments
• Arranging meetings
• Maintaining the calendar
• Providing support to managers
• Dealing with clients

As the attributes mentioned earlier make me a perfect candidate for this position, I would like to meet with you to discuss this further. I will call you after eight working days to see if a meeting can be arranged. If you require to contact me in the interim, you may reach me on my cell phone at (000) 000-9876 or via email at sara.peter @ email . com.

Thank you for your time and consideration, and I look forward to hearing from you soon.

(Signature) Sara Peter

Administrative Assistant Cover Letter Sample 8 (Email Version)

Email Subject:  Re: Administrative Assistant Position (Job Ref # 8712)

Ms. Jane Anderson Human Resources Manager ABC Company 541 Atlanta Ave Baton Rouge, LA 69852

Dear Ms. Anderson:

I am eager to join ABC Company as an Administrative Assistant because I realize that ABC Company’s dedication to developing an excellent team environment creates a demanding yet satisfying work environment. My Associate Degree in administration and one year of experience as an Administrative Assistant make me a perfect candidate for this position. I am eager to leverage my professional and academic experience to contribute to your bottom line.

Based on my understanding of your Administrative Assistant position and your business operations, here are some aspects of my employment history that seem most relevant to meet your needs:

• Reorganized office administrative procedures which resulted in a 50% increase in overall efficiency
• Scheduled appointments and tour arrangements efficiently
• Took dictation from directors and assigned work to staff
• Adapted to office regulatory policies and procedures
• Prepared and organized records, statistics, and reports about company operations
• Introduced new strategies, instructions, and procedures regarding office cleanliness
• Composed memos utilizing word processing software, write notes, and made presentations
• Operated complex office machines

My qualifications, coupled with great enthusiasm to assist others and learn from experiences, make me an exceptional candidate for the Administrative Assistant position at ABC Company.

Thank you for your time and consideration. I look forward to meeting with you and demonstrating the match between your requirements and my abilities. I will call you next week to follow up.

John Doe (000) 111-1234

Resume attached: (John-Administrative-Assistant-Resume.pdf)

Administrative Assistant Cover Letter Sample 9

Subject: Re: Application for Administrative Assistant Position (ID 35211)

Email Body:

This email and the attached resume is a strong expression of interest in the Administrative Assistant position, as advertised in indeed.com. My hands-on experience in the administrative field, strong work ethic and friendly attitude coupled with high attention to detail and exceptional communication skills make me a perfect fit.

Through my hands-on experiences, I developed expertise in managing meetings and calendars, arranging travels, taking minutes of meetings, preparing checks for daily deposits, mailing forms to customers, and preparing correspondence using Microsoft Office Suite. I never hesitated to go above and beyond what is expected from me.

Specifically, my following attributes are relevant to your needs:

• A friendly and obliging attitude
• Eagerness to work hard in order to finish tasks before time
• Demonstrated ability to multi-task in a fast-paced environment to attain company goals
• Strong aptitude for handling phone calls, email management and inquires resolution
• Known to maintain 100% confidentiality of information
• Exceptional talent for motivating others to attain the common goals of the organization

As a performance-driven Administrative Assistant, I would welcome the chance to meet with you to talk regarding my qualifications and administrative skills in detail. I will call you next week to inquire whether you need further information. In the interim, I can be reached at (009) 655-5472.

Thank you for your time and consideration of my application for the Administrative Assistant position at ABC Company.

Sara Michael

Attachment: (Sara-Resume.doc)

Administrative Assistant Cover Letter Format

As a business norm, your letter should be addressed to a specific person. Otherwise, it might be treated as junk mail. You need to write only the last name of the employer, such as “Dear Mr. /Ms. (Last Name)”

First Paragraph

Express your interest in the administrative assistant’s job opening at a specific company. Show your enthusiasm to meet and exceed the expectations of the employer while utilizing your relevant skills and traits. Demonstrate your passion for making a significant contribution to the prospective company.

Second and Third Paragraphs

Discuss your most relevant qualifications, skills, and experiences. That includes your core capabilities, administrative expertise, key achievements, and transferable skills. Also, add your knowledge of the company’s services or products and your admiration of its tasks and challenges.

Last Paragraph

Restate your enthusiasm to work for the prospective company as an administrative assistant. Don’t hesitate to ask for an interview time convenient to the employer. State your method of follow-up (Via phone or email). Provide the reader with your contact number and email address. Thank the hiring manager for his/her consideration.

Use a professional end such as “Sincerely yours” or “Best Regards.” Write only your legal name by giving space of two lines. Sign your cover letter above your name. Mention the enclosures in the last such as a resume, transcript, recommendation letter, etc.

Additional Guidelines to Write the Best Administrative Assistant Cover Letter

• Write a new cover letter for each company you apply. It seems a time-consuming and challenging task, but this trouble will bring ultimate success.
• Use the same font and paper as your resume.
• Keep your letter logical and clear.
• Use single spaces in the body of your cover letter.
• Save a copy for your every cover letter into your computer. It will help you during the interview.

A cover letter is an essential part of your job application documents and your primary communication with the prospective employer. Therefore, never underestimate its importance. That said, a job seeker must send a cover letter along with their resume and other job application documents when applying for an administrative assistant job.

In fact, a compelling administrative assistant cover letter distinguishes you by enticing the hiring manager to read the attached resume and call you in an interview subsequently.

By all means, it is an excellent opportunity for you to move your application to the top of the pile.

• Administrative Officer Cover Letter Sample [+Writing Guide]
• 3 Executive Administrative Assistant Cover Letter Samples
• Administrative Assistant Thank You Letter After Interview: Sample & Tips
• Administrative Assistant Cover Letter No Experience

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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

You’re in a hurry and don’t want to waste time writing your cover letter? Try our cover letter builder . Choose a template and get expert on-the-go guidance.

Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

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Beat the blank page with expert help.

5 Administrative Assistant Cover Letter Examples

Introduction.

A well-crafted cover letter can be a powerful tool in a job seeker's arsenal, especially for administrative assistant positions. In today's competitive job market, it is essential to make a strong impression on hiring managers and showcase your qualifications and skills effectively. A cover letter provides an opportunity to highlight your relevant experience, demonstrate your enthusiasm for the role, and convey your professionalism.

Administrative assistants play a crucial role in organizations, providing support to executives, managing office operations, and ensuring the smooth flow of daily tasks. With the increasing demand for administrative professionals, it is important to create a cover letter that stands out from the competition and captures the attention of employers.

In this article, we will provide examples of effective cover letters for administrative assistant positions. These examples will demonstrate the key components of a strong cover letter and provide insights into how to tailor your letter to specific job openings. By following these examples and incorporating the key takeaways, you can enhance your chances of securing your dream administrative assistant role. So let's dive in and explore these examples in detail.

Example 1: Executive Administrative Assistant Cover Letter

Key takeaways.

Samantha's cover letter effectively showcases her qualifications and experience as an Executive Administrative Assistant, making her a strong candidate for the position at JPMorgan Chase & Co.

When applying for an executive administrative assistant role, it is crucial to highlight your ability to handle high-level administrative tasks, manage complex calendars, and maintain confidentiality. These skills demonstrate your competence in supporting senior executives and contribute to the overall efficiency of the organization.

Samantha emphasizes her experience in providing support to senior executives, showcasing her ability to handle multiple tasks, prioritize effectively, and maintain professionalism.

Emphasize your ability to handle complex tasks and maintain professionalism when supporting senior executives. This demonstrates your ability to thrive in fast-paced environments and handle confidential information with discretion.

While Samantha's cover letter effectively highlights her experience and skills, she could further personalize her application by mentioning specific achievements or projects she has completed in her previous roles.

Incorporate specific achievements or projects you have completed in your previous roles to demonstrate your impact and value to the organization. This helps to differentiate you from other candidates and showcases your ability to deliver results.

Overall, Samantha's cover letter effectively positions her as a qualified candidate for the Executive Administrative Assistant position at JPMorgan Chase & Co., highlighting her skills, experience, and ability to contribute to the success of the organization.

Example 2: Legal Administrative Assistant Cover Letter

Michael's cover letter effectively highlights his relevant experience and skills as a legal administrative assistant, positioning him as a strong candidate for the position at Kirkland & Ellis LLP.

When applying for a legal administrative assistant position, it is crucial to emphasize your experience in providing comprehensive administrative support to legal teams. This demonstrates your understanding of the unique needs and demands of the legal field.

Michael showcases his proficiency in managing calendars, scheduling meetings, and preparing legal documents, highlighting his attention to detail and organizational skills.

Be sure to mention specific administrative tasks and responsibilities that are relevant to the position you are applying for. This helps the hiring manager understand your capabilities and how you can contribute to the efficiency of their legal team.

In addition to his administrative skills, Michael emphasizes his ability to maintain confidentiality and handle sensitive client information, which is essential in a legal setting.

Highlighting your professionalism and discretion is important in the legal field, as it demonstrates your understanding of the need for confidentiality and your commitment to upholding ethical standards.

The cover letter could benefit from a more personalized introduction, such as mentioning specific accomplishments or projects Michael has worked on in his previous roles.

Consider incorporating specific examples of successful projects or achievements to showcase your impact and contributions in previous positions. This helps differentiate you from other candidates and demonstrates your ability to add value to the firm.

Example 3: Administrative Assistant for Non-Profit Cover Letter

Maria's cover letter effectively showcases her qualifications and passion for the role of Administrative Assistant at The Ford Foundation.

When applying for a position in the non-profit sector, it is crucial to highlight your alignment with the organization's mission and values. This demonstrates your dedication to the cause and your potential to contribute meaningfully.

Maria emphasizes her extensive experience as an Administrative Assistant in the non-profit sector, highlighting her ability to handle a wide range of administrative tasks and her strong organizational skills.

Emphasize your proven track record in managing administrative responsibilities and showcase your organizational skills. These qualities are essential for an Administrative Assistant role and will demonstrate your ability to handle the demands of the position effectively.

She also mentions her experience in streamlining administrative processes and collaborating with cross-functional teams, showcasing her adaptability, problem-solving, and teamwork skills.

Highlight any experience you have in process improvement or collaborating with diverse teams. These skills are highly valuable in a non-profit setting, where efficiency and collaboration are key to achieving impact.

While Maria effectively highlights her qualifications and alignment with The Ford Foundation's mission, she could have further emphasized any specific achievements or projects she has worked on in her previous roles.

Don't forget to mention any specific accomplishments or projects that demonstrate your impact in previous roles. These details can provide concrete evidence of your abilities and make your application stand out.

Example 4: Medical Administrative Assistant Cover Letter

Emily's cover letter effectively showcases her experience and skills as a medical administrative assistant, positioning her as a strong candidate for the position at Mount Sinai Hospital.

When applying for a medical administrative assistant role, it is essential to emphasize your experience and skills in managing patient appointments, maintaining medical records, and coordinating administrative tasks. This demonstrates your ability to handle the unique challenges of the healthcare industry.

Emily highlights her experience in leading a team and implementing a new electronic medical record system, showcasing her ability to streamline processes and improve efficiency.

Emphasize any experience you have in leading teams or implementing new systems or processes. These examples demonstrate your leadership skills and ability to drive positive change within an organization.

She expresses her passion for patient advocacy and aligns it with Mount Sinai Hospital's commitment to providing high-quality patient care and innovation in healthcare.

It is important to demonstrate your understanding of the organization's values and mission. Showcasing your passion for patient care and aligning it with the company's goals can make you a more attractive candidate.

Emily could further strengthen her cover letter by mentioning any specific certifications or training she has completed in medical administration.

Don't forget to highlight any relevant certifications or training you have completed, such as medical office administration courses or electronic medical record system certifications. These additional qualifications can make you stand out from other candidates.

Example 5: Administrative Assistant Cover Letter Example

Joshua's cover letter demonstrates his extensive experience and expertise in the field of administrative support, making him an ideal candidate for the Administrative Assistant position at Columbia University.

When applying for an administrative role, it's crucial to highlight your relevant experience and skills in supporting the operations of educational institutions. This shows that you understand the unique challenges and requirements of working in an academic environment.

He emphasizes his ability to handle complex calendars, coordinate meetings and events, and maintain confidentiality.

Highlight your organizational skills and attention to detail, as these are essential qualities for an administrative assistant. Showcase your ability to handle sensitive information with discretion and professionalism.

Joshua also mentions his experience in implementing new systems and processes to streamline administrative tasks, resulting in increased efficiency and productivity.

Demonstrate your ability to improve processes and workflows by mentioning specific examples where you have implemented innovative solutions. This shows your proactive approach to problem-solving and your commitment to continuous improvement.

In the future, Joshua could further highlight his knowledge of specific software or systems commonly used in educational institutions, such as student information systems or learning management systems.

If you have experience with specific software or systems commonly used in educational institutions, be sure to mention them in your cover letter. This demonstrates your familiarity with the tools and technologies relevant to the role.

Skills To Highlight

As an administrative assistant, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include:

Organizational Skills : Administrative assistants are responsible for managing multiple tasks, deadlines, and priorities. Highlight your ability to organize and prioritize your workload effectively. Discuss any experience you have with managing calendars, scheduling meetings, and coordinating travel arrangements. Emphasize your attention to detail and your ability to keep accurate records and files.

Communication Skills : Strong communication skills are essential for administrative assistants. You will be interacting with various individuals, including clients, colleagues, and senior executives. Showcase your ability to effectively communicate both verbally and in writing. Highlight your experience in drafting professional emails, writing reports, and handling phone calls. Mention any experience you have with preparing presentations or delivering information to groups.

Problem-Solving Skills : Administrative assistants often face unexpected challenges and are required to find solutions quickly. Demonstrate your problem-solving skills by providing examples of how you have resolved issues in previous roles. Discuss your ability to think critically, analyze situations, and make decisions under pressure. Highlight your resourcefulness and ability to adapt to changing circumstances.

Time Management : As an administrative assistant, you will be responsible for managing your time efficiently to meet deadlines and complete tasks. Showcase your ability to prioritize tasks, meet deadlines, and handle multiple projects simultaneously. Discuss any experience you have with using productivity tools or project management software to stay organized and manage your workload effectively.

Proficiency in Office Software : Administrative assistants are expected to have strong computer skills, including proficiency in office software such as Microsoft Word, Excel, and PowerPoint. Highlight your proficiency in these programs and any other software that is relevant to the role. Discuss any experience you have with data entry, creating spreadsheets, generating reports, or creating presentations.

By emphasizing these key skills in your cover letter, you can demonstrate to potential employers that you possess the qualities necessary to excel in an administrative assistant role.

Common Mistakes to Avoid

When crafting your cover letter for an administrative assistant position, it's important to avoid these common mistakes:

Using a Generic Cover Letter : One of the biggest mistakes you can make is using a generic cover letter that doesn't address the specific needs of the company or the administrative role you're applying for. Hiring managers can easily spot a generic cover letter and it shows a lack of effort and interest in the position. Take the time to customize your cover letter for each application, highlighting how your skills and experience align with the company's requirements.

Failing to Showcase Relevant Skills : As an administrative assistant, you need to demonstrate that you have the necessary skills to excel in the role. However, many applicants make the mistake of simply listing their skills without providing any examples or context. Instead of just stating that you have excellent organizational skills or strong attention to detail, provide specific examples of how you have used these skills in previous roles to improve efficiency, streamline processes, or support team members.

Not Highlighting Problem-Solving Abilities : Administrative assistants often play a crucial role in problem-solving within an organization. They are responsible for handling various tasks and resolving issues efficiently. However, some applicants fail to highlight their problem-solving abilities in their cover letters. To stand out, provide examples of how you have successfully resolved challenges or implemented solutions in your previous roles. This will demonstrate your ability to handle difficult situations and contribute to the company's success.

Neglecting to Showcase Communication Skills : Effective communication is a vital skill for administrative assistants. You will be interacting with colleagues, clients, and other stakeholders on a daily basis. Unfortunately, some applicants forget to highlight their communication skills in their cover letters. Be sure to mention your ability to communicate clearly and professionally, whether it's through written correspondence, phone calls, or in-person interactions. Share examples of how you have effectively communicated with others to achieve positive outcomes.

Ignoring the Importance of Attention to Detail : Attention to detail is a critical skill for administrative assistants, as they are often responsible for handling sensitive information, managing calendars, and preparing documents. However, some applicants overlook the importance of highlighting their attention to detail in their cover letters. Provide specific examples of how your attention to detail has contributed to the success of projects or improved accuracy in your previous roles. This will demonstrate your ability to handle tasks with precision and minimize errors.

By avoiding these common mistakes, you can create a strong and compelling cover letter that showcases your skills, experience, and enthusiasm for the administrative assistant role. Remember to customize your cover letter for each application and highlight how your expertise can help solve the company's specific administrative needs.

In conclusion, a well-crafted cover letter is crucial for any administrative assistant's job application. It serves as an opportunity to showcase your skills, experience, and passion for the role. By tailoring your cover letter to each specific position and highlighting your relevant qualifications, you can greatly improve your chances of standing out among other applicants.

Throughout this article, we have provided three examples of effective administrative assistant cover letters. Each example demonstrated key elements that make a cover letter strong, such as a clear and concise introduction, a detailed explanation of relevant skills and experience, and a strong closing statement.

One key takeaway from these examples is the importance of personalizing your cover letter for each job application. By addressing the hiring manager by name and mentioning specific details about the company or position, you can show that you have done your research and are genuinely interested in the role.

Another takeaway is the use of specific examples and metrics to highlight your achievements and contributions in previous roles. This helps to demonstrate your value and expertise as an administrative assistant.

It is also important to avoid common mistakes such as using generic language, making spelling or grammatical errors, or failing to address key requirements mentioned in the job description.

By following the examples and tips provided in this article, you can create a compelling cover letter that will help you stand out from the competition and increase your chances of landing a fulfilling administrative assistant position. Good luck with your job search!

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• Relate where you learned of the job opening of administrative assistant.
• Express your desire to get the job and state the credentials that you have to back your application up.
• Reiterate your desire for the job and your capability for it.
• End positively and a bit expectantly or enthusiastically.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing to you to ask that you consider me for the job opening at your company for the administrative assistant position. I learned about this job opening while I was browsing the ads in the newspaper. I feel like this job would be perfect for me since I have the necessary skills and experience to get it. Attached is the list of my credentials which I hope you will look over. I hope that you do consider me for the job post. I am sure that I will not let you down if you do. I look forward to your favorable response.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Application sample letter for an administrative assistant.

Further things to consider when writing application letters to human resources

Application Letters

Application letters are letters that you write to formally request for something from authority, apply for a job, or join an institution. Effective application letters will give a detailed explanation for your interest in the specific item, company, or institution. They showcase your abilities and strengths and illustrate your experience. In most cases, people write application letters to express their interest in receiving a position, attending an institution, or when applying for a visa, for instance. In all scenarios, application letters must be accompanied by the relevant documents. Application letters are the perfect tool to demonstrate something of your personality. Therefore, you should write in a professional tone setting a clear outline that allows the reader to scan the primary data quickly. Introduce yourself and briefly explain your intent and reason for the application. Address the letter with a title or name of the recipient. If your application is for a job or to join an institution, for example, you need to highlight your experience and qualification; if you are applying for a travel visa, make sure to state a clear intention for your travel. End with a positive tone and invite the recipient to contact you.

Letters to Human Resources

Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem. When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.

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• administrative
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• job application

Administrative Assistant Job Application Letter | Samples

Administrative Assistant Job Application Letter

Writing a job application letter is never easy, especially if you’re applying for an administrative assistant position. As an administrative assistant, you will be responsible for ensuring the smooth running of the office, and as such, you need to have excellent communication, organizational and time management skills.

To stand out from the crowd, your job application letter must be well-crafted, concise and persuasive. It should capture the attention of the hiring manager and demonstrate your suitability for the role. In this article, we’ll share with you tips on how to write an outstanding administrative assistant job application letter, with 7 examples to inspire you.

Table of Contents

Administrative Assistant Job Application Letter | Tips

1. Research the Company

Before you start writing your job application letter, it’s important to research the company you’re applying to. This will give you an idea of the company’s culture, values and expectations, which you can then tailor your letter to. Go through the company’s website and social media pages to get an idea of their tone of voice and the type of language they use.

2. Address the Hiring Manager

Always address your job application letter to the hiring manager by name. If the name is not listed on the job posting, you can use LinkedIn to find out who the hiring manager is. Addressing the hiring manager by name shows that you have taken the time to research the company and that you’re serious about the role.

3. Start with a Strong Opening

Your opening paragraph should be attention-grabbing and should immediately make the hiring manager want to read more. You could start with a personal anecdote, a relevant quote or an interesting fact about the company.

4. Showcase Your Skills and Experience

In the body of your job application letter, you need to showcase your skills and experience. Start by highlighting your relevant experience and skills, and then explain how they make you the ideal candidate for the role. Use specific examples and metrics to demonstrate your achievements in your previous roles.

5. Demonstrate Your Knowledge of the Industry

Demonstrating your knowledge of the industry shows that you’re serious about the role and that you’re passionate about the industry. You could mention recent trends in the industry, or highlight any relevant news about the company.

6. End with a Strong Closing

Your closing paragraph should summarize why you’re the best candidate for the role, and thank the hiring manager for their time. It’s also a good idea to express your enthusiasm for the role and to indicate your willingness to attend an interview.

7. Proofread and Edit

Finally, before you submit your job application letter, make sure you proofread and edit it. Check for grammar and spelling errors, and make sure that your letter is well-formatted and easy to read.

Now that we’ve gone through the tips on how to write an outstanding administrative assistant job application letter, let’s look at some examples to inspire you:

Example 1 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. As an experienced administrative professional with over five years of experience in the industry, I believe I possess the skills and knowledge necessary to excel in this role.

In my previous position, I was responsible for managing the day-to-day operations of a busy office, including scheduling appointments, managing correspondence, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.

I am excited about the opportunity to bring my skills and experience to your team at [Company Name]. Thank you for your consideration.

Sincerely, [Your Name]

Example 2 Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With my attention to detail and strong organizational skills, I am confident that I would be a valuable addition to your team.

In my current role as an administrative assistant, I am responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Salesforce and QuickBooks.

I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for considering my application.

Best regards, [Your Name]

Example 3 Dear [Hiring Manager’s Name],

I am excited to apply for the administrative assistant position at [Company Name]. With my strong communication skills and ability to multitask, I am confident that I would excel in this role.

In my previous position, I was responsible for managing a busy office, including answering phones, greeting visitors, and processing invoices. I am also proficient in a variety of software programs, including Microsoft Office and Adobe Creative Suite.

I am eager to learn more about the opportunity to join your team at [Company Name]. Thank you for your time and consideration.

Example 4 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong attention to detail and ability to prioritize tasks, I am confident that I would be a valuable asset to your team.

In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and handling confidential information. I am also proficient in a variety of software programs, including Excel and Salesforce.

Example 5 Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With my strong work ethic and ability to work independently, I am confident that I would excel in this role.

In my previous position, I was responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.

I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for your consideration.

Example 6 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong organizational skills and ability to manage multiple tasks, I am confident that I would be a valuable addition to your team.

In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and processing expense reports. I am also proficient in a variety of software programs, including Microsoft Office and QuickBooks.

I am eager to learn more

Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With over 5 years of experience in the industry, I have honed my organizational, communication and time management skills, which I believe will be valuable in this role.

In my previous role at [Previous Company], I was responsible for managing the schedules of over 10 executives, organizing company events and preparing reports for senior management. I am also proficient in Microsoft Office, Google Suite and Adobe Creative Suite.

I am passionate about the industry and I am excited about the opportunity to join [Company Name]. I look forward to hearing from you soon.

Example Snippets |

Administrative Assistant Job Application Letter | Sample Snippets

Below are example snippets to include in your letter: 

I am writing to express my interest in the Administrative Assistant position advertised by you. My current role is that of a Customer Service Representative and in this role, I am responsible for handling customer queries, processing orders and inputting them into the system as well as maintaining regular communication with my clients. I have also worked as a Receptionist/Administrative Assistant before. Having been working for almost 3 years now, my passion for administrative tasks has grown tremendously. I believe that this would be a great opportunity for me to expand my knowledge and skills in this field further. I am confident that I possess all the qualities required to excel in this role

Thank you for taking the time to consider my application for this position as an Administrative Assistant. I have done extensive research into your company and am confident that I possess the skills and experience you are looking for. My strong communication skills, ability to assume a large workload with little supervision and attention to detail will make me an asset to your business.

I am writing to express my interest in the Administrative Assistant position at your company. I am confident that my skills, education, and experience would make me an asset to your organization. I am a proven self-starter who thrives on responsibility and works well under pressure.

Thank you for considering me for the Administrative Assistant role. It is a dream job of mine and I believe that my skills and experience in this field are well matched to the position.

I am interested in the Administrative Assistant job listed on Linkedin.com. I am a highly motivated, results-oriented, detail-oriented professional with experience in administrative support and office administration. I am very organized and skilled at managing multiple priorities and projects in a fast-paced environment. I have exceptional communication skills and enjoy working closely with people of all ages.

I am writing to express my interest in working for your company. I’ve held a variety of administrative assistant positions for the past 10 years, so believe that I am well qualified for this position. I have excellent organizational skills, as well as solid communication skills in both written and verbal form.

I am applying for the Administrative Assistant position that is currently open at your company. I believe that my experience working as an administrative assistant in the financial services industry will make me a valuable asset to your company.

I am writing this letter as an application for the Administrative Assistant position that is currently open at your company. I have been working in administrative settings for over five years now, most recently as an Administrative Assistant at Company X. In addition to interviewing and hiring candidates like yourself, I have also overseen payroll and IT problems during my time there. My long-term goal is to move up into a management role where I can take on more responsibility, with the ultimate goal of reaching the Director level within the next five years.

Please find my resume for the Administrative Assistant Job. I am very interested in this position and would be delighted to discuss why your company would consider me for the role. I have a background as an administrative professional, with experience working in diverse environments, including government agencies and several large companies. Since moving here, I have worked in hospitality, but most recently filled in as an assistant while my colleague was on leave.

I am applying for the position of an administrative assistant as advertised on [insert job website link] and want to express my interest in joining your company. My skills and experience make me a great candidate for this role.

I am writing about the Administrative Assistant position at [company]. I am interested in speaking with you to learn more about this opportunity. My resume and supporting documentation are attached for your consideration.

I have been looking for a new opportunity in the area, and I believe that your company would be the ideal next step for me. After reviewing your available positions, I am confident that my skills and experience would allow me to hit the ground running in any position you decide to offer. Could you please consider me as part of your interview pool?

I am writing to you regarding the Administrative Assistant job opening at Marks Legal. I found this job listing on LinkedIn and believe I am an ideal fit for the advertised position. I have recently completed my Bachelor of Arts in English at York Community College. After I received my bachelor’s degree, I interned at the local library, where I attended to the day-to-day administrative tasks. I am excited to start a new opportunity where I can apply my knowledge. Please find my resume attached to this email. Please do not hesitate to contact me for additional information.

When drafting your cover letter, adhere to the following key principles:

• Personalize Your Application: Address the hiring manager by name and tailor your cover letter to the specific company and role.
• Highlight Relevant Skills and Experiences: Focus on specific achievements and skills that directly relate to the requirements of the administrative assistant position.
• Demonstrate Your Fit: Use your cover letter to explain why you would be a valuable asset to the company and how your attributes align with the company’s culture and values.

Your cover letter is not only a reflection of your professional experience but also an opportunity to show your ability to communicate effectively. Consider it an example of your best work.

Taking the next step in your career is a significant milestone. Thus, approach your cover application with the utmost professionalism and precision. Should you require further assistance or guidance, our resources are at your disposal to support you in this venture. We wish you the best of luck in your job search and future professional endeavors.

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Free Administrative Assistant Cover Letter Samples

A cover letter for an administrative assistant position needs to showcase your organizational skills, attention to detail, and ability to handle various tasks efficiently. In this guide, I’ll share my personal tips, real-life examples, and three unique templates to help you craft a compelling cover letter that will stand out to potential employers.

Key Takeaways

• Highlight relevant skills and experiences.
• Personalize your cover letter for each job application.
• Use a professional tone and format.
• Proofread carefully to avoid any errors.
• Include a strong opening and closing statement.

Guide to Writing a Cover Letter for Administrative Assistant

1. research the company and job description.

Before you start writing, take some time to research the company and read the job description carefully. Understand what the employer is looking for and tailor your cover letter to highlight how your skills and experiences match their needs.

Example: If the job description emphasizes proficiency in Microsoft Office, mention your advanced skills in Word, Excel, and PowerPoint.

2. Start with a Strong Opening

Begin your cover letter with a compelling opening that grabs the reader’s attention. Mention the job you are applying for and a brief statement about why you are excited about the opportunity.

Example: “I am excited to apply for the Administrative Assistant position at XYZ Company. With my strong organizational skills and experience in managing office operations, I am confident that I would be a valuable addition to your team.”

3. Highlight Relevant Skills and Experiences

Use the body of your cover letter to showcase your most relevant skills and experiences. Provide specific examples of your achievements and how they relate to the administrative assistant role.

Example: “In my previous role at ABC Corporation, I successfully managed the office calendar, coordinated meetings, and handled all travel arrangements for the executive team. My attention to detail and ability to multitask ensured that operations ran smoothly and efficiently.”

List of Key Skills:

• Proficiency in Microsoft Office Suite
• Excellent communication skills
• Strong organizational abilities
• Ability to handle confidential information
• Experience with scheduling and calendar management

4. Personalize Each Cover Letter

Personalization is crucial. Mention the company by name and reference specific details about the organization or the job description that attracted you to apply.

Example: “I am particularly impressed by XYZ Company’s commitment to innovation and customer service, and I am excited about the opportunity to contribute to such a dynamic team.”

5. Close with a Strong Statement

End your cover letter with a strong closing statement. Express your enthusiasm for the role and mention that you are looking forward to the possibility of discussing your application in more detail.

Example: “Thank you for considering my application. I am looking forward to the opportunity to discuss how my background, skills, and certifications will be an asset to XYZ Company. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or [Your Email Address].”

Key Takeaways Column:

Template 1: Professional and Concise

[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Your Phone Number] [Date]

[Employer’s Name] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Employer’s Name],

I am writing to express my interest in the Administrative Assistant position at [Company Name]. With a solid background in administrative support and a strong commitment to delivering high-quality work, I am excited about the opportunity to contribute to your team.

At my previous position at [Previous Company], I honed my skills in managing office tasks, including scheduling, correspondence, and maintaining records. My proficiency in Microsoft Office and ability to streamline office operations make me an ideal candidate for this role.

I am particularly drawn to [Company Name] because of your dedication to [specific aspect of the company]. I am confident that my skills and experiences align well with your needs and would welcome the opportunity to discuss how I can contribute to your team.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications in more detail.

Sincerely, [Your Name]

Template 2: Detailed and Personalized

I am thrilled to apply for the Administrative Assistant position at [Company Name]. With over five years of experience in administrative roles, I bring a wealth of knowledge and expertise that would be beneficial to your team.

In my role at [Previous Company], I managed the office’s daily operations, from scheduling appointments and coordinating meetings to handling travel arrangements and preparing reports. My attention to detail and ability to manage multiple tasks simultaneously have been key to my success. I also take pride in my ability to maintain a high level of confidentiality and professionalism.

One of the reasons I am particularly excited about [Company Name] is your commitment to [specific aspect]. I believe that my proactive approach and strong organizational skills would be a perfect match for your team.

I would love the opportunity to bring my skills to [Company Name] and am available for an interview at your earliest convenience. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your consideration.

Warm regards, [Your Name]

Template 3: Creative and Engaging

I am excited to submit my application for the Administrative Assistant position at [Company Name]. With a passion for organization and a knack for problem-solving, I am confident that my skills and enthusiasm make me a perfect fit for your team.

At [Previous Company], I played a crucial role in ensuring the smooth operation of the office. My responsibilities included managing calendars, coordinating events, and providing excellent customer service. I take pride in my ability to anticipate needs and proactively address potential issues, which has consistently led to improved efficiency and satisfaction.

What excites me most about [Company Name] is your innovative approach to [specific aspect]. I am eager to contribute my skills and experiences to such a forward-thinking company.

I would be delighted to further discuss how I can contribute to the success of [Company Name]. Thank you for considering my application. I look forward to the possibility of working together.

Best regards, [Your Name]

Final Thoughts

Writing a compelling cover letter for an administrative assistant position involves showcasing your relevant skills, personalizing each letter, and demonstrating your enthusiasm for the role. 

By following the tips and templates provided, you’ll be well on your way to creating a standout cover letter that captures the attention of hiring managers.

Table: Common Administrative Assistant Duties

By leveraging your experiences and presenting them effectively, you can create a cover letter that not only meets but exceeds the expectations of potential employers. Good luck with your job search

Frequently Asked Questions (FAQs)

Q: what is the primary purpose of an administrative assistant cover letter.

Answer: The primary purpose of an Administrative Assistant Cover Letter is to introduce the candidate to the hiring manager, providing a brief overview of their qualifications, experiences, and suitability for the role. 

It acts as a personalized supplement to the resume, highlighting specific achievements and skills that make the applicant a strong fit for the administrative assistant position.

Q: How long should an Administrative Assistant Cover Letter be?

Answer: An Administrative Assistant Cover Letter should ideally be one page in length. It should be concise yet detailed enough to highlight the applicant’s relevant experience, skills, and why they are a good fit for the position. 

Keeping it to a single page ensures that it remains readable and captures the hiring manager’s attention effectively.

Q: Should I tailor my Administrative Assistant Cover Letter for each job application?

Answer: Absolutely. Tailoring your Administrative Assistant Cover Letter for each job application is essential. Each company might have different requirements or a unique company culture. 

By customizing your cover letter, you demonstrate genuine interest in the particular role and show the potential employer how your skills and experiences align with their specific needs.

Q: Can I mention soft skills in my Administrative Assistant Cover Letter?

Answer: Yes, mentioning soft skills in your Administrative Assistant Cover Letter is highly encouraged. Administrative assistants often serve as communication hubs within organizations, so attributes like effective communication, organization, time management, and interpersonal skills are crucial. 

Highlighting these alongside any technical or hard skills provides a well-rounded view of your capabilities.

Q: How do I address a hiring manager if I don’t know their name in my Administrative Assistant Cover Letter?

Answer: If you don’t know the hiring manager’s name, it’s best to use a general salutation like “Dear Hiring Manager” in your Administrative Assistant Cover Letter. 

While addressing the letter to a specific person is ideal, using a general greeting still keeps the tone professional and appropriate.

Q: Is it necessary to include quantifiable achievements in an Administrative Assistant Cover Letter?

Answer: Including quantifiable achievements in your Administrative Assistant Cover Letter is not strictly necessary, but it’s highly beneficial. 

When you provide measurable results, such as “increased office efficiency by 15%” or “reduced scheduling conflicts by 25%,” it gives concrete evidence of your impact and capabilities, making your application more compelling to potential employers.

Q: Should I repeat everything on my resume in my Administrative Assistant Cover Letter?

Answer: No, your Administrative Assistant Cover Letter should not simply repeat everything on your resume. Instead, it should complement the resume by delving deeper into a few key experiences or skills, explaining your passion for the role, and demonstrating why you’d be a good fit for the company. 

Think of the cover letter as a chance to tell a narrative about your professional journey and aspirations.

Administrative Assistant Cover Letter Example (Free Guide)

Create an administrative assistant cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking to apply for an administrative assistant role? Our comprehensive guide can help you write an effective cover letter that will get you noticed by potential employers. We provide tips and advice on what to include and how to structure your letter, as well as examples to help you get started.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Administrative Assistant Cover Letter Sample

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Dear Hiring Manager,

I am writing to apply for the Administrative Assistant position at your organization. I am confident that my skills and experience in this field make me an ideal candidate for the job.

I have a Bachelor's degree in Business Administration, and I have been working in an administrative capacity for the past five years. During this time, I have gained a strong knowledge of office operations and administrative procedures, as well as an understanding of the importance of providing excellent customer service. I am highly organized and detail-oriented, and I have a knack for problem solving and multitasking.

In my current role, I manage the day-to-day operations of the office, coordinate meetings and events, manage budgets, and provide administrative support to the executives. I have also developed and implemented procedures to streamline processes and increase efficiency. Additionally, I am experienced in utilizing the latest software and technology, including Microsoft Office Suite, QuickBooks, and other accounting programs.

I am confident that I have the necessary skills and qualifications to be an asset to your team. I am a highly motivated, results-oriented professional, and I am committed to providing outstanding customer service and support. I am eager to learn and grow in this role, and I am confident that I can make a positive contribution to your organization.

Thank you for your time and consideration. I look forward to hearing from you and discussing how I can be an asset to your organization.

Sincerely, [Your Name]

Why Do you Need a Administrative Assistant Cover Letter?

• A Administrative Assistant cover letter is essential to help you stand out from other job applicants and show employers why you are the right fit for the role.
• It is an opportunity to show your personality and highlight your most relevant qualifications and experience.
• It is also a chance to demonstrate your communication skills and show that you are organized and detail-oriented.
• A Administrative Assistant cover letter allows you to highlight special skills and experiences such as prior administrative experience, computer skills, and organizational abilities that may be valuable for the position.
• It also presents an opportunity to explain why you are interested in the role, and how your skills and experience match the job requirements.
• Finally, it shows employers that you are serious about the job and have taken the time to craft a thoughtful and well-written cover letter.

A Few Important Rules To Keep In Mind

• Address the letter to the hiring manager by name, if possible.
• Include the job title and posting number in the subject line.
• Express enthusiasm for the job and the organization.
• Outline your qualifications and experiences.
• Include examples of your accomplishments.
• Keep the letter concise and to the point.
• Proofread the letter for errors.
• Thank the hiring manager for their time.

What's The Best Structure For Administrative Assistant Cover Letters?

After creating an impressive Administrative Assistant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administrative Assistant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Administrative Assistant Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Administrative Assistant, I am adept in data entry and filing, customer service, and scheduling. I am an organized and detail-oriented professional with a commitment to accuracy and excellence.

I have a proven track record of success in providing comprehensive administrative support to executives and other staff, while consistently meeting deadlines and staying within budgetary guidelines. I am confident that my skills and experience make me an ideal candidate for the position of Administrative Assistant.

My key strengths that will benefit your organization include:

• Data Entry and Filing: I have proficient computer skills and am experienced in entering data into databases accurately and efficiently. I also have experience in filing and organizing records in accordance with established procedures.
• Customer Service: I have a strong customer service background with the ability to provide excellent customer service to internal and external customers. I understand the importance of delivering prompt and courteous service.
• Scheduling: I have excellent organizational skills and am experienced in managing multiple projects simultaneously. I am also experienced in scheduling appointments and coordinating events.

I am excited about the possibility of joining your team and know that I could be a valuable asset to your organization. I would welcome the opportunity to discuss my qualifications and experience further in a personal interview.

Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Administrative Assistant Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not addressing the letter to the appropriate person or company.
• Using a generic, impersonal salutation.
• Failing to mention any relevant experience.
• Including irrelevant information.
• Not formatting the letter correctly.
• Not proofreading the letter for spelling and grammar errors.
• Using a template or copy/paste letter.
• Not including a call to action.
• Not tailoring the letter to the specific position.

Key Takeaways For an Administrative Assistant Cover Letter

• Include relevant skills and experiences that demonstrate your ability to work as an administrative assistant.
• Highlight your organizational and time management skills.
• Explain how your experience makes you an ideal candidate for an administrative assistant role.
• Include concrete examples of your accomplishments and successes in previous roles.
• Emphasize the importance of customer service and communication skills.
• Make sure to proofread and edit your letter before submitting.

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14+ Job Application Letters for Administrative Assistant – DOC, PDF

Administrative assistants are the employees of a small business or a company that are tasked to overlook the administrative support that is needed both by the employees and the business operations. There are different kinds of administrative assistant positions depending on the company’s nature of operations and the field where the business belongs. You can also see more templates like  Job Application Letter for Executive .

Job Application Letter for Administrative Assistant Template

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Job Application Letter for Administrative Position Template

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How to Write an Application Letter for an Administrative Assistant Position

• The entire duration of time or the number of years and months that you have been practicing administrative works. You can also see more templates like  Manager Job Application Letters .
• The kind of administrative jobs that you are capable of doing and the abilities and skills that you have can help you in working in a fast-phased environment
• The training that you have attended helped you to understand more administrative systems and processes
• The work experiences that you’ve had from different workplaces and types of business and corporate environments
• If there are any, the diplomas and sample certificates that you have relating to business administration and management

Characteristics of an Administrative Assistant

• Your ability to implement documents large organization
• Strong communication skills
• Commitment to provide all the administrative assistance that the company or the department where you are assigned needs
• Knowledge in implementing excellent customer services
• Your administrative skills and competencies
• Your ability to work independently and with a team

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Entry Level Administrative Assistant

• If you are undergoing a career shift, you may include sheet information about your past job that is somehow related to administrative functions.
• You can also write a simple list of your knowledge in terms of administrative processes especially if your college educational attainment is related to administrative support.
• You may also enumerate the seminars that you have attended that talk about administrative work.
• Your administrative PDF internship will help a lot as well so be sure to include information about this including the company where you rendered your administrative services , the number of hours of the internship, and the description of the work functions that you need to provide to the business as an intern.

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Non-Profit Cover Letter

Cover letter maker.

Navigating the non-profit sector requires a blend of passion and professionalism. Our guide on “Non-Profit Cover Letter Examples, How to Write, Tips” offers you a comprehensive toolkit to stand out in this noble field. Discover meticulously crafted cover letter samples specifically tailored for non-profits, coupled with step-by-step writing instructions. Plus, arm yourself with invaluable tips to ensure your application truly resonates with your dedication to cause and community. Elevate your non-profit journey today!

What is a Non-Profit Cover Letter?

A non-profit cover letter is a formal written document accompanying a job application targeted towards non-profit organizations. Given the unique nature of the non-profit sector, which emphasizes mission-driven work, community impact, and volunteer experiences, this great cover letter highlights not only the applicant’s professional qualifications but also their passion, commitment to the cause, and alignment with the organization’s values and objectives.

What is the Best Example of a Non-Profit Cover Letter

[Your Name] [Your Address] [City, Zip Code] [Your Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Job Title] [Non-Profit Organization’s Name] [Organization’s Address] [City, Zip Code]

Dear [Recipient’s Name],

I am writing to express my deep interest in the [Specific Role] position at [Non-Profit Organization’s Name], as advertised on [Where You Found the Job Posting]. With [Number of Years] years of experience in [Relevant Field or Role], coupled with my genuine passion for [Specific Cause the Organization Works On], I am eager to bring my skills and commitment to your esteemed organization.

At my previous role with [Former Employer or Non-Profit Name], I successfully [Specific Achievement, e.g., “coordinated a nationwide fundraising campaign that raised over $500,000 for children’s education”]. This experience taught me the importance of [Specific Skill or Value, e.g., “collaboration and strategic planning in mission-driven work”]. Moreover, my volunteer stint at [Another Non-Profit or Relevant Experience] deepened my understanding of [A Specific Issue or Aspect Related to the Organization’s Cause, e.g., “the challenges faced by marginalized communities in accessing quality healthcare”].

What excites me most about the possibility of joining [Non-Profit Organization’s Name] is your innovative approach to [Specific Initiative or Project of the Organization, e.g., “sustainable community development”]. I believe that my experience in [Relevant Experience, e.g., “grassroots mobilization and donor engagement”] aligns perfectly with your organization’s goals and would allow me to contribute effectively to your team.

Thank you for considering my application. I am looking forward to the opportunity to further discuss how my skills, experience, and passion for [Cause] align with [Non-Profit Organization’s Name]’s mission and needs. Please feel free to reach me at [Your Phone Number] or [Your Email Address] to schedule a conversation.

Warm regards,

[Your Name]

Size: 32 KB

Free Non Profit Cover Letters – Copy & Paste

Non profit cover letter format.

A non-profit cover letter format establishes the structure and presentation of content, allowing candidates to highlight their passion for making a difference, aligned with the organization’s mission and values.

[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Recipient Name] [Organization’s Name] [Organization’s Address] [City, State, Zip Code]

Dear [Recipient Name],

I am writing to express my sincere interest in the [Specific Role] at [Organization’s Name]. With a strong background in [relevant experience, e.g., “community engagement”] and a deep passion for [specific aspect of non-profit work, e.g., “child welfare”], I am eager to contribute to your esteemed organization and further its mission.

My experience at [Previous Organization or University Name] has equipped me with the necessary skills to thrive in a non-profit environment. Collaborating with diverse teams and managing projects under tight deadlines are challenges I approach with determination and enthusiasm.

Thank you for considering my application. I am eager to discuss in detail how my skills and experiences align with the needs of [Organization’s Name].

Warm regards, [Your Name]

Size: 28 KB

Non Profit Cover Letter for Entry Level Position Example

This cover letter for fresher or entry level candidates emphasizes passion, potential, and transferable skills, focusing less on direct experience and more on eagerness to contribute and grow within the non-profit sector.

As a recent graduate from [University Name] with a degree in [Specific Degree, e.g., “Social Work”], I am eager to apply my academic knowledge and volunteer experiences to a full-time role in the non-profit sector. Your recent opening for an entry-level position at [Organization’s Name] immediately caught my attention due to its alignment with both my personal and professional aspirations.

During my time at [University Name], I volunteered with [Relevant Volunteer Group], where I learned the importance of [specific non-profit activity, e.g., “community outreach”]. While I may be at the start of my professional journey, my dedication, adaptability, and keen interest in [specific non-profit focus, e.g., “education reform”] make me a valuable asset.

Thank you for considering my candidacy. I am excited about the potential to kick-start my non-profit career at [Organization’s Name] and contribute meaningfully to your mission.

Best regards, [Your Name]

Non Profit Cover Letter for Program Coordinator Example

This cover letter targets program coordination roles in non-profits, emphasizing project management skills, collaboration, and the ability to oversee and execute programs aligned with the organization’s objectives.

I am writing to express my interest in the Program Coordinator role at [Organization’s Name], a position that aligns perfectly with my professional journey over the past [X years]. My background in program development, coupled with a passion for [specific non-profit focus], positions me as an ideal candidate.

In my previous role at [Previous Organization’s Name], I successfully coordinated and launched [specific program, e.g., “an adult literacy initiative”], impacting over [specific number] of beneficiaries. This involved everything from liaising with stakeholders to ensuring the program ran efficiently and achieved its objectives.

I look forward to potentially coordinating impactful programs at [Organization’s Name] and am available for further discussions on how I can bring value.

Yours sincerely, [Your Name]

Size: 26 KB

Non Profit Cover Letter for NGO Program Officer Example

This letter showcases the candidate’s ability to manage, strategize, and implement programs for NGOs, indicating understanding of the unique challenges and requirements in the NGO sector.

With [X years] of experience serving as a program officer for notable NGOs like [Previous NGO’s Name], I am keen to bring my expertise in strategic planning, stakeholder engagement, and program management to [Organization’s Name]. Your recent endeavors in [specific focus, e.g., “clean water initiatives”] deeply resonate with my professional and personal values.

My tenure at [Previous NGO’s Name] involved overseeing [specific task, e.g., “the deployment of clean water solutions to remote regions”], directly benefiting over [specific number] of households.

I am eager to further the mission of [Organization’s Name] and am excited about the prospect of discussing the mutual benefits of my potential involvement.

Non Profit Executive Cover Letter Example

An executive-level cover letter , emphasizing leadership skills, vision alignment with the non-profit’s goals, and a proven track record of impactful decision-making in senior roles.

As an experienced non-profit executive with over [X years] of dedicated service in leadership roles, I am reaching out regarding the executive position at [Organization’s Name]. Your organization’s commitment to [specific mission or cause] aligns seamlessly with my professional trajectory and personal values.

During my role as [Specific Previous Role, e.g., “CEO at Charity ABC”], I led a team of over [X number] and managed projects with budgets exceeding [specific amount], ensuring not only fiscal responsibility but also the alignment of all initiatives with our core mission.

I am confident in my ability to provide visionary leadership to [Organization’s Name], and I would be honored to discuss the future and potential synergies further.

Kind regards, [Your Name]

NGO Volunteer Cover Letter Example

This cover letter exemplifies passion for social causes, highlights relevant volunteer experiences, and showcases an individual’s dedication to the NGO’s mission and vision.

Dear [Hiring Manager’s Name],

As someone deeply passionate about [specific cause, e.g., “child welfare”], I was thrilled to find the volunteer opportunity at [NGO’s Name]. With my extensive background in community service and leadership roles, I’m eager to contribute to your organization’s impactful work.

In my time with [Previous NGO/Charity Name], I coordinated community outreach programs that reached over 5,000 residents, fostering understanding and support for our initiatives. This experience ingrained in me the skills and patience necessary for grassroots mobilization, which I believe will be beneficial in your upcoming campaigns.

What resonates with me most about [NGO’s Name] is your commitment to [specific detail about the NGO]. I’m genuinely eager to contribute my energy, time, and skills to further this cause.

Thank you for considering my application. I’m looking forward to the possibility of contributing to [NGO’s Name].

Sincerely, [Your Name]

CFO Cover Letter Example

A cover letter that reflects a seasoned financial leader’s capabilities, emphasizing strategic financial management, teamwork, and contributions to business growth.

Having spearheaded financial operations in [Previous Company’s Name] for the past [number] years, I am writing to express my interest in the Chief Financial Officer position at [Company’s Name]. My expertise in financial strategy formulation, combined with my collaborative approach, positions me as a prime candidate for your team.

Under my leadership at [Previous Company], we achieved a 30% reduction in operational costs and increased profitability by 20% within two years. This was a result of an innovative restructuring strategy I introduced, emphasizing efficiency and cost-saving. I also played a pivotal role in securing investments worth $50M, ensuring our company’s robust growth trajectory.

Your company’s reputation for [specific trait, e.g., “innovation in financial technology”] is particularly appealing to me. I’m eager to bring my strategic financial insights to foster [Company’s Name]’s growth and profitability.

I appreciate your time and consideration. I’d be delighted to discuss in detail how my expertise aligns with your company’s goals.

Size: 29 KB

Cover Letter for Fundraising Example

This letter captures the skills of an experienced fundraiser, demonstrating abilities in donor relations, event management, and campaign execution.

With a track record of raising over [$X amount] for various causes during my career, I am excited about the opportunity to lead fundraising efforts at [Organization’s Name]. My ability to connect with donors and craft compelling narratives has consistently resulted in successful fundraising campaigns.

During my tenure at [Previous Organization], I orchestrated a gala event that not only raised [$X amount] but also significantly increased our donor base. My strength lies in creating innovative strategies that resonate with our target audience, fostering trust and encouraging consistent contributions.

I’m keen to bring my fundraising acumen to [Organization’s Name] and contribute to [specific cause or project of the organization]. I value the chance to discuss how my skills can support your organization’s vision.

Size: 27 KB

Non Profit Executive Director Cover Letter Example

A executive cover letter embodying leadership, vision, and a deep commitment to the mission of nonprofit organizations.

Dear [Board’s Name/ Hiring Manager’s Name],

I am writing to express my interest in the Executive Director position at [Organization’s Name]. With over [number] years steering nonprofit organizations, I have cultivated a blend of leadership, strategic planning, and passion for [specific cause, e.g., “education for underprivileged children”].

Under my direction at [Previous Organization], we expanded our outreach programs by 40%, touching the lives of thousands more. I believe in fostering a culture of collaboration, ensuring that every stakeholder, from staff to beneficiaries, works towards a unified vision.

I am deeply inspired by [Organization’s Name]’s mission and would be honored to contribute my leadership and vision to further its reach and impact.

Thank you for your consideration. I’m eager to explore the synergy between my experience and the future goals of [Organization’s Name].

Best wishes, [Your Name]

Non Profit Administrative Assistant Cover Letter Example

An administrative cover letter letter showcasing the skills for a nonprofit setting, focusing on organizational capabilities, program support, and dedication to the cause.

Upon learning about the Administrative Assistant position at [Organization’s Name], I was immediately compelled to apply. Having served as an administrative backbone for [Previous Organization’s Name] for over [number] years, I am adept at streamlining processes, supporting program management, and ensuring seamless daily operations.

I played a key role in organizing our annual [specific event, e.g., “charity walkathon”], coordinating logistics, managing participant communications, and handling event-related administration. My commitment to [specific cause, e.g., “environmental conservation”] mirrors that of [Organization’s Name], and I am enthusiastic about contributing to your team.

I look forward to the opportunity to discuss how my skills can benefit [Organization’s Name]. Thank you for considering my application.

Warmly, [Your Name]

Non Profit Program Director Cover Letter Example

This letter emphasizes a candidate’s experience in program development, stakeholder engagement, and impact evaluation in the nonprofit sector.

I am reaching out to express my genuine interest in the Program Director role at [Organization’s Name]. With a history of conceptualizing, executing, and refining programs that have made tangible differences in communities, I am eager to bring my expertise to your esteemed organization.

At [Previous Organization], I initiated a [specific program, e.g., “youth mentorship program”] that served over 500 individuals in its first year, with 90% reporting improved [specific metric, e.g., “academic performance”]. My approach involves continuous feedback loops with beneficiaries, ensuring our programs remain relevant and impactful.

I am drawn to [Organization’s Name] because of its dedication to [specific cause or mission]. I would be thrilled to lead and enhance programs that align with this mission, amplifying the organization’s positive footprint.

Thank you for your time and consideration. I am excited about the potential to collaborate and drive impactful initiatives at [Organization’s Name].

Non Profit Manager Cover Letter Example

A manager cover letter tailored for a non-profit indstry role emphasizes leadership, program management, fundraising experience, and a commitment to the organization’s cause.

I am writing to express my passion for driving positive change and my desire to bring my management experience to the role of Non-Profit Manager at [Organization’s Name]. With over [number of years, e.g., “five years”] in nonprofit leadership roles, I have honed my skills in program development, stakeholder engagement, and fundraising strategy.

In my previous role at [Previous Organization Name], I led a team that boosted fundraising efforts by 25% in a year, directly impacting our outreach programs and community services. Collaborating with both local businesses and international donors, I ensured that resources were efficiently utilized to serve our mission and that our message resonated globally.

Your organization’s commitment to [specific cause or mission, e.g., “child education in underserved communities”] aligns with my personal and professional values. I’m eager to bring my managerial prowess and passion to foster growth at [Organization’s Name] and ensure that we continue to create a significant impact.

Thank you for considering my application. I look forward to the possibility of collaborating with your esteemed organization.

Non Profit Cover Letter for Job Application Example

This cover letter for job application is a general expression of interest in a non-profit role, showcasing one’s skills, experience, and alignment with the organization’s mission.

As an avid supporter of [specific cause, e.g., “sustainable agricultural practices”], I was thrilled to find an opening for the [specific role, e.g., “Program Coordinator”] position at [Organization’s Name]. My experience in project management, combined with my deep commitment to driving change, makes me a perfect fit for this role.

I’ve had the privilege to work with teams at [Previous Organization Name], where we pioneered initiatives that [specific achievement, e.g., “reduced food waste by partnering with local farmers and communities”]. This experience ingrained in me the importance of holistic approaches in non-profit efforts.

Your organization’s innovative methods have always been an inspiration. Joining your team would be a significant step in my journey to make tangible differences in our community. I am excited to contribute my skills and learn from esteemed professionals like you.

I appreciate your time and consideration. Hoping for an opportunity to further discuss my suitability for the role.

Best wishes,

Non Profit Cover Letter for Resume Example

This resume cover letter serves as an introduction accompanying a resume, summarizing one’s qualifications and highlighting alignment with the non-profit’s goals.

Enclosed is my resume for the [specific role, e.g., “Outreach Specialist”] position at [Organization’s Name]. With a background in community engagement and a track record of [specific achievement, e.g., “establishing partnerships with five local schools for our educational programs”], I am keen on contributing to your esteemed organization.

Your commitment to [specific cause, e.g., “empowering underprivileged women”] resonates with my personal mission. At [Previous Organization Name], I had firsthand experience seeing the transformative power of community-driven initiatives.

I believe my experiences align well with the objectives of [Organization’s Name], and I am eager to bring my skills to your dynamic team.

Thank you for reviewing my application. I look forward to the prospect of working together.

Kind regards,

Non Profit Cover Letter for Grant Proposal Example

This cover letter introduces a grant proposal, emphasizing the organization’s impact, need for funds, and alignment with the grant’s objectives.

Dear [Grant Committee or Foundation’s Name],

I’m writing on behalf of [Your Organization’s Name] to introduce our grant proposal for our project titled “[Project Name]”, aimed at [project’s mission, e.g., “providing clean drinking water to rural communities”]. We have recognized a dire need for [specific cause], and with your support, we believe we can make a tangible difference.

Our organization has successfully executed [previous similar project or achievement], directly benefiting [number, e.g., “over 2,000 individuals”]. This grant would allow us to expand our reach and make our solutions sustainable in the long run.

We are confident that our objectives align with [Grant Committee or Foundation’s Name]’s vision. Your partnership would be invaluable in furthering our shared mission.

Enclosed is our detailed proposal. I eagerly await your feedback and hope for a positive collaboration.

[Your Name, Position]

Charity Cover Letter Example

This cover letter is tailored for roles within charity organizations, emphasizing one’s dedication to charitable causes and relevant experiences.

The admirable work of [Charity Organization’s Name] in [specific achievement or mission, e.g., “providing medical aid to war-torn regions”] has always inspired me. I am writing to express my keen interest in contributing to your mission as a [specific role, e.g., “Fundraising Coordinator”].

My experience at [Previous Charity Name] taught me the intricacies of donor management and event coordination. I spearheaded a campaign that raised [amount, e.g., “$50,000”] in just three months, funds that were pivotal for our [specific initiative, e.g., “mobile clinic services in rural areas”].

I am eager to bring my expertise to [Charity Organization’s Name] and support the incredible work you do. I’m confident that together, we can achieve remarkable feats.

Thank you for considering my application. I am hopeful for the opportunity to join your team and further the cause we’re both passionate about.

Non Profit Cover Letter for Internship Example

This internship cover letter is for those seeking internships within non-profit organizations, showcasing one’s eagerness to learn and contribute.

As a student of [Your Major, e.g., “Social Work”] at [Your University], I’ve always been drawn to making a positive societal impact. The internship program at [Organization’s Name] presents a perfect opportunity for me to merge my academic learnings with practical experience. I am enthusiastic about joining your team as an intern.

While I am still at the early stages of my career, my role as [previous related experience, e.g., “a volunteer coordinator for our university’s community outreach program”] has given me a glimpse into the transformative work non-profits can achieve.

I am confident that an internship at [Organization’s Name] will not only enrich my professional journey but also allow me to contribute meaningfully to your ongoing projects.

Thank you for considering my application. I look forward to the potential of growing under the guidance of your esteemed organization.

Best regards,

Volunteer Cover Letter Example

This cover letter is tailored for volunteer positions, highlighting one’s dedication to the cause and eagerness to contribute without monetary compensation.

Passion for [specific cause, e.g., “animal welfare”] has driven me to seek out opportunities where I can make a difference. I am writing to express my desire to volunteer at [Organization’s Name], an organization I deeply admire for its commitment to [specific mission or initiative, e.g., “rescuing and rehabilitating stray animals”].

During my time at [previous experience or organization, e.g., “City Animal Shelter”], I witnessed the profound impact that dedicated volunteers can have. While there, I [specific task or achievement, e.g., “helped rehome over 100 animals and assisted in their medical care”].

By volunteering at [Organization’s Name], I hope to further support the cause close to my heart and make a positive impact in any way I can.

Thank you for considering my application. I am eager to start this journey of service and learning with your organization.

Warm wishes,

Environmental Non-Profit Cover Letter Example

This cover letter emphasizes passion for environmental causes, relevant experiences, and a commitment to sustainable practices, which are essential traits for a role within an environmental non-profit organization.

Dear [Hiring Manager’s Name],

I am writing to express my profound interest in the [Specific Position] at [Organization’s Name], an organization I deeply admire for its commitment to environmental preservation and sustainable change. Having spent over five years in the realm of environmental advocacy, I’m eager to contribute to your impactful initiatives.

At [Previous Organization], I spearheaded a city-wide tree planting campaign, which resulted in the planting of over 10,000 trees in a span of two years. This initiative not only positively impacted our city’s air quality but also fortified my belief in grassroots movements and their potential for genuine change.

I’m particularly impressed by [Organization’s Name]’s recent initiative [Specific Initiative/Program], and I see a wonderful alignment between your goals and my experience in community mobilization and project management. My adeptness in partnering with local communities, stakeholders, and volunteers can further amplify the reach and success of such campaigns.

Joining [Organization’s Name] would not just be a professional move, but a personal commitment to an ethos I deeply resonate with. I am enthusiastic about the opportunity to be part of a team that drives significant environmental progress and am confident that my experience and passion will be valuable assets.

Thank you for considering my application. I eagerly anticipate the possibility of contributing to the vision and mission of [Organization’s Name].

Non-Profit Cover Letter for Support Specialist Example

This cover letter highlights the candidate’s expertise in offering support, coordination, and administrative skills essential for a Support Specialist role within a non-profit setting.

I am reaching out to express my strong interest in the Support Specialist position at [Organization’s Name]. With my extensive background in administrative support and project management, coupled with my passion for [Specific Cause the Non-Profit Supports], I am confident in my ability to contribute meaningfully to your team.

In my previous role at [Previous Organization], I effectively coordinated between departments, ensuring smooth communication and timely execution of projects. My proficiency in utilizing tools like [Specific Tools e.g., ‘Salesforce and Microsoft Suite’] allowed me to streamline processes, enhancing team efficiency and donor relations. Furthermore, my ability to empathize and communicate has always enabled me to provide exceptional support to all stakeholders involved.

I’m particularly inspired by [Organization’s Name]’s work in [Specific Project or Initiative], and I see immense potential for me to bring in my skills in donor communication and database management to further enhance this project.

I am eager to bring my proven record of professional excellence to [Organization’s Name] and assist in amplifying the incredible work you do. I’m available for an interview at your earliest convenience and look forward to the possibility of contributing to your esteemed organization.

Non-Profit Cover Letter for Board Member Position Example

Targeted for senior professionals, this cover letter emphasizes leadership, strategic insight, and a commitment to the organization’s cause, essential for a Board Member position.

Dear [Board’s Chairperson’s Name],

I am writing to express my sincere interest in serving as a Board Member for [Organization’s Name]. With over [Number of Years, e.g., ‘fifteen years’] of experience in the non-profit sector and a strong commitment to [Specific Cause the Non-Profit Supports], I am enthusiastic about the opportunity to provide strategic leadership and guidance to an organization I deeply respect.

During my tenure as [Previous Position, e.g., ‘CEO’] of [Previous Organization], I led our team through a transformative phase, expanding our outreach by 300% and doubling our annual fundraising. I believe that my skills in governance, strategic planning, and stakeholder management can be invaluable to [Organization’s Name]’s future endeavors.

I’ve long admired [Organization’s Name]’s commitment to [Specific Cause or Initiative] and believe that my professional background, coupled with my passion for the cause, can bring a unique perspective to your board.

I am honored to consider contributing at such a pivotal level to [Organization’s Name] and would be available for any further discussions or clarity you might seek regarding my candidacy.

With gratitude, [Your Name]

Non-Profit Cover Letter for Philanthropy Position Example

Focused on donor relations and fundraising, this cover letter emphasizes the candidate’s success in fundraising campaigns, relationship-building, and alignment with the organization’s philanthropic goals.

I am reaching out to express my deep interest in the [Specific Position, e.g., ‘Director of Philanthropy’] role at [Organization’s Name]. With a decade-long career in fundraising and donor relations, I believe I can significantly contribute to your organization’s philanthropic objectives.

At [Previous Organization], I led a team that raised over [$ Specific Amount, e.g., ‘$2 million’] in donations over two years, setting a new record in our organization’s history. This achievement was not just about numbers but building and nurturing relationships with donors, understanding their motivations, and aligning their philanthropic desires with our goals.

I’m particularly inspired by [Organization’s Name]’s recent [Specific Project or Campaign], seeing it as an opportunity where my skills in donor engagement and campaign strategy could greatly benefit the cause.

I am passionate about making a difference, and I see [Organization’s Name] as the perfect avenue to channel this passion and my professional expertise. I would cherish the opportunity to further discuss how I can be a part of your team.

Warm wishes, [Your Name]

Non-Profit Cover Letter for Corporate Social Responsibility (CSR) Example

This cover letter is geared towards professionals aiming to bridge corporate and non-profit sectors. It underscores the candidate’s expertise in CSR initiatives, partnerships, and sustainable business practices.

I am writing to convey my keen interest in the [Specific Position, e.g., ‘CSR Manager’] role at [Organization’s Name]. With an extensive background in both the corporate sector and non-profit worlds, I’ve witnessed firsthand the profound impact that well-executed CSR initiatives can have.

During my role as [Previous Position, e.g., ‘Head of CSR Initiatives’] at [Previous Company], I successfully onboarded five major corporate partners, leading to sustainable projects that impacted over 10,000 beneficiaries. I understand the nuances of corporate dynamics and how to align them with non-profit objectives, ensuring a win-win for all stakeholders involved.

I’ve always admired [Organization’s Name]’s approach to CSR, especially your recent collaboration with [Specific Corporate Partner or Initiative]. I believe my experience in fostering corporate partnerships and my passion for sustainable development can contribute immensely to your team.

I am eager to explore the opportunity to blend my corporate insights with the noble cause of [Organization’s Name]. I look forward to the chance of discussing my potential contributions to your esteemed organization.

How do I write a cover letter for a non-profit? – Step by Step Guide

1. Understand the Organization’s Mission and Values:

Before you begin writing, take the time to research and understand the non-profit’s mission, goals, and core values. Familiarizing yourself with their initiatives will help you align your cover letter with their objectives.

2. Start Strong:

Your opening should be compelling. Address the hiring manager by name if possible. Clearly state the position you’re applying for and succinctly mention why you’re a perfect fit.

3. Highlight Relevant Experience:

Describe your past roles, emphasizing experiences that resonate with the non-profit sector. Whether it’s fundraising, event planning, or community outreach, demonstrate how your skills can benefit the organization.

4. Showcase Your Passion:

Non-profits want employees who are passionate about their cause. Share personal experiences or motivations that align with the organization’s mission. This shows your genuine interest and dedication.

5. Emphasize Soft Skills:

Skills such as empathy, teamwork, and communication are highly valued in the non-profit sector. Provide examples of how you’ve utilized these skills in previous roles.

6. Tailor Your Tone:

While maintaining professionalism, adopt a tone that mirrors the organization’s culture. Some non-profits may appreciate a more informal, heartfelt tone, while others might prefer a more structured, formal approach.

7. End with a Strong Closing:

Thank the hiring manager for their time and express eagerness to discuss further how you can contribute to the organization’s cause.

8. Proofread:

Errors can undermine your credibility. Review your cover letter several times and consider having someone else proofread it too.

How long should a cover letter be for a nonprofit?

A cover letter for a non-profit should ideally be one page in length, comprising of three to four concise paragraphs. While you want to provide essential details, remember that hiring managers often skim through applications due to the volume they receive. Be succinct and compelling, ensuring every sentence adds value.

Tips for Writing a Non-Profit Cover Letter:

1. Be Authentic:

Non-profits value sincerity. Avoid generic statements. Instead, share genuine experiences and motivations that connect you to the cause.

2. Highlight Transferable Skills:

If you’re transitioning from the corporate sector, emphasize skills that can be beneficial in a non-profit setting, such as project management, team leadership, or stakeholder engagement.

3. Use Quantifiable Achievements:

Support your claims with numbers. Instead of saying “I raised funds for a project,” mention “I spearheaded a campaign that raised $50,000 in three months.”

4. Showcase Knowledge about Grants (if relevant):

If you’re applying for a role related to fundraising or grant writing, demonstrate your understanding of the grant application process, donor relations, or any specific successes you’ve had in securing funding.

5. Address Organizational Fit:

Highlight how your values align with the organization. This not only shows that you’ve done your homework but also that you see a long-term commitment.

6. Avoid Jargon:

While you might be familiar with industry-specific terms, remember that the person reading your letter might not be. Aim for clarity.

7. Follow Instructions:

If the job posting specifies certain points to address or document format, ensure you follow these guidelines. This shows attention to detail and respect for the application process.

8. Display Cultural Sensitivity:

If the non-profit works with diverse communities or internationally, show your understanding and respect for cultural differences.

9. Call to Action:

End your letter by expressing your desire for an interview or further discussion, prompting the hiring manager to take the next step.

Remember, a cover letter for a non-profit should resonate with the organization’s values and demonstrate both your professional competencies and your passion for the cause.

Text prompt

• Instructive
• Professional

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