leave application letter for rest

• How to Write a Leave Application Letter [+5 Letter Samples]

It’s a hectic Tuesday morning, work deadlines looming, and your phone rings. It’s the school nurse, your son has thrown up twice and he complains that he has a tummy ache, and you know you have to be there for him. 

The questions start flooding in, 

• Will  HR understand?
• Can you even take leave on such short notice?

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one, the pursuit of a hobby, or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

How to write a leave application

Here are 8 quick steps to aid you in writing your leave application.

• Check your organization’s leave policies:  Review the leave policy in your organization to find out what is required to request a leave application and the mode of request that will give you a better chance of getting your leave approved.
• Address the letter to the appropriate person:  Simple yet key-address the request to the right channel. You would have gotten this detail from your employee policy guide or handbook, so you know who has the authority to approve your application.
• Use a professional salutation:  Use a formal tone and adopt formal salutations. For instance Dear instead of hello.
• State your reasons for writing:  Share your intentions from the first paragraph so the reader knows why you are reaching out and can assess any information you present in the body of your request.
• Specify the start and end date of your leave:  Don’t be vague, specify the date your leave is expected to commence and the end date. If you are not sure of an end date. Put a tentative end date and let them know that it is subject to change.
• Share details of how your tasks would be handled in your absence:  share the deliverables you would handle before you leave and the plans you have made to ensure that your work does not suffer in your absence, by either delegation or sharing a contact list of who holds what while you are away. Where applicable you can offer to show up in cases of emergencies.
• Express Appreciation:  Express your gratitude to the recipient for taking the time to review your request and in anticipation of their consideration and kind understanding.
• Provide A Way To Reach You:  Always provide a number or emails through which you can be contacted while away.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month.

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever.

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority.

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree.

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

FAQs on Writing a Leave Application.

Q: What should I include in a leave application? 

Your leave application should have your name/personal details, a clear subject line, the receiver’s information, a formal salutation, the reason for the leave and the duration, your contact information, and your plans on how your responsibilities would be handled in your absence.

Q: How long should a leave application be? 

A leave application should be at most one page long. Your application should be paunchy and straight to the point.

Q: Can I apply for leave via email?

Yes, you can apply for your leave via email.

Q: How far in advance should I submit my leave application?

A minimum of two weeks’ notice is ideal, so you can give your employer time to make plans to manage your absence.

Q: How should I address my leave application if it’s for an emergency?

Communicate the emergency, apologize for the short notice, and provide the time you expect to be away.

Q: Do I need to provide a reason for my leave? 

Only if it is an emergency or unplanned. To be on the safe side, check the leave policy of your organization.

Q: What should I do if my leave application is denied? 

If this happens politely ask for clarity and check for possible alternatives in terms of dates or adjustment of the duration.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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Take the Break You Deserve with These 7 Annual Leave Application Letter Examples

• Post author: Meet
• Post published: April 8, 2023
• Post category: Leave Request

Taking a break from work is essential for employees to recharge and maintain their productivity levels. Whether it’s for personal or medical reasons, an annual leave application letter is a formal way to request time off from work. However, not everyone is comfortable writing one. That’s why we’ve put together a list of seven sample annual leave application letters for employees that can help guide you in writing your own. From short and sweet to detailed and formal, these samples cover a range of scenarios that might require taking leave. So, whether you’re a new employee or a seasoned professional, read on to find the right sample letter for your needs.

Table of Contents

Basic types of annual leave letters Samples

Dear [Manager’s Name],

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have completed all my current projects and tasks, and have made arrangements for my work to be covered in my absence.

I understand the importance of ensuring that my absence does not disrupt the operations of the company, and I have made arrangements with my colleagues to ensure that my work is covered. I will also be available via email or phone during my absence in case of any urgent matters.

Thank you for your consideration, and I look forward to returning to work after my leave.

[Your Name]

I would like to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have not taken any annual leave this year, and I would like to take this opportunity to spend time with my family and recharge.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations.

Thank you for considering my request, and I look forward to returning to work after my leave.

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have been working hard over the past few months and I feel that it is time for me to take a break and recharge.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. I will also be available via email or phone during my absence in case of any urgent matters.

Understanding the Different Types of Annual Leave Available to Employees

Here are seven types of annual leave that employees should consider taking advantage of. From Travel/Family Vacation and Volunteer Work to Health and Wellness and Rest and Relaxation, each type of leave offers unique benefits that can help employees destress, recharge, and pursue personal interests. So whether it’s celebrating a personal milestone, immersing in a different culture, or furthering education, there’s a type of leave for every need.

Travel / Family Vacation :

This type of leave is taken for leisure purposes, usually to travel or spend time with family members who live far away.

Volunteer Work :

Some employees may choose to take time off to participate in volunteer work or charitable activities.

Health and Wellness :

This type of leave is taken to attend to personal health or wellness needs, such as a retreat or a wellness program.

Personal Milestone :

An employee may take leave to celebrate a personal milestone such as a birthday, wedding anniversary, or other significant event.

Cultural Immersion :

An employee may take leave to immerse themselves in a different culture, such as by traveling to a foreign country or participating in a cultural exchange program.

Educational Pursuits :

Some employees may take leave to further their education or attend training courses to improve their skills.

Rest and Relaxation :

This type of leave is taken purely for relaxation purposes, such as to recharge or destress. This could include activities like taking a spa day, reading a book, or simply lounging on a beach.

7 Sample Annual Leave Application Letters for Employees

Employee requesting leave for travel / family vacation:.

Dear [Manager’s Name],

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a family vacation to [destination name], which has been planned for quite some time.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This vacation will provide a much-needed break for me and my family, and it will allow me to return to work with renewed energy and focus.

Employee requesting leave for Volunteer Work:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for volunteer work with [organization name], where I will be participating in [mention the nature and purpose of the volunteer work, such as community service or disaster relief efforts].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. I believe that this volunteer work is an important way for me to contribute to society and fulfill my personal values, and it will ultimately benefit our team and the company as well.

Employee requesting leave for Health and Wellness:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for health and wellness purposes, as I will be undergoing [mention the nature and purpose of your health-related activities, such as a medical procedure or a wellness retreat].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This time away will help me prioritize my physical and mental health, which will ultimately benefit both me and the company.

Employee requesting leave for Personal Milestone:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a personal milestone, as I will be celebrating [mention the nature and purpose of your milestone, such as a wedding or a graduation].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This is a special occasion that I want to fully enjoy and share with my loved ones, and it will allow me to return to work with renewed happiness and motivation.

Employee requesting leave for Cultural Immersion:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a cultural immersion trip to [destination name], where I will be exploring the local culture, trying new cuisines, visiting historical landmarks, and interacting with locals to gain a deeper understanding of their way of life.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This trip will allow me to broaden my horizons, learn new perspectives, and bring back fresh ideas that could benefit our team and the company.

Employee requesting leave for Educational Pursuits:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for educational pursuits, as I will be attending [mention the name and nature of the educational program or course, such as a training workshop or a conference].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This program will help me develop new skills and knowledge that will benefit our team and the company, and it will also provide me with valuable networking opportunities.

Employee requesting leave for Rest and Relaxation:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for rest and relaxation purposes, as I will be taking a break from work to recharge and rejuvenate.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This time off will allow me to prioritize my physical and mental health, which will ultimately benefit both me and the company.

Some Basic FAQs for Taking Annual Leave 

Q: How many days of annual leave are employees entitled to?

A: The number of annual leave days employees are entitled to depends on their employer’s policies, the country they work in, and their length of service. In some countries, the law mandates a minimum number of annual leave days, while in others, it is left to the discretion of the employer. It’s important for employees to familiarize themselves with their company’s policies and relevant laws.

Q: Can an employee take annual leave during their probation period?

A: This depends on the company’s policies. Some companies allow employees to take annual leave during their probation period, while others may require employees to complete their probation period before being eligible for annual leave. Employees should refer to their employment contract or company policy handbook for guidance.

Q: How far in advance should an employee request annual leave?

A: The amount of notice an employee should give before requesting annual leave depends on the company’s policies. Some companies require employees to give a specific amount of notice, while others may be more flexible. It’s best for employees to check with their employer’s policies and plan accordingly.

Q: Can an employer refuse an employee’s annual leave request?

A: In some cases, an employer may refuse an employee’s annual leave request if it conflicts with business needs or if the requested leave period has already been allocated to another employee. However, employers should have clear policies and guidelines for annual leave requests and communicate them to employees.

Q: What happens if an employee does not take all their annual leave days?

A: This depends on the company’s policies. Some companies may allow employees to carry over unused annual leave days to the following year, while others may require employees to use all their annual leave days within the year. Employees should refer to their company’s policies to avoid losing their annual leave entitlement.

Q: Can an employee be paid in lieu of taking annual leave?

A: This also depends on the company’s policies and applicable laws. Some countries and companies allow employees to be paid in lieu of taking annual leave, while others require employees to take their full entitlement of annual leave. Employees should refer to their company’s policies and relevant laws for guidance.

These are just some common questions and answers about taking annual leave. Employees should always check their company’s policies and relevant laws to ensure they are fully informed of their rights and entitlements.

Taking annual leave is an essential part of maintaining a healthy work-life balance. Whether it’s to travel and spend time with family, engage in volunteer work, attend to personal milestones, or pursue education and cultural immersion, there are many types of leave that employees can take advantage of. Additionally, requesting time off through a well-written and professional annual leave application letter can help ensure that the process runs smoothly and without any misunderstandings. By utilizing the sample annual leave application letters provided, employees can communicate their leave requests with confidence and clarity. It’s important for employers to encourage their employees to take time off and for employees to prioritize their well-being and take advantage of the various types of leave available to them.

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7 Examples: How to Write a Perfect Leave of Absence Request

• Understanding the Basics of a Leave of Absence Request Part 1
• Steps to Write a Leave of Absence Request Part 2
• What to Include in a Leave of Absence Request Part 3
• Examples of Leave of Absence Requests Part 4
• Leave of Absence Request Template Part 5
• Personal Reasons Leave of Absence Templates Part 6
• Maternity Leave of Absence Template Part 7
• What to Avoid in Your Leave of Absence Request Part 8

Part 1 Understanding the Basics of a Leave of Absence Request

Before you start writing your leave of absence request, it’s important to understand the basics. A leave of absence request is a formal document that you submit to your employer, asking for time off from work for a specific reason. This can be for personal reasons, medical issues, or family matters. It’s important to know the policies and guidelines of your company to ensure your request is submitted appropriately.

• Check your company’s leave policy. Familiarize yourself with the types of leaves that are allowed, the maximum duration you can request, and any approvals or documentation required. This information is usually found in your company handbook or can be requested from Human Resources.
• When drafting your request, be clear about the reason for your leave. It’s important to be honest and straightforward, without going into too much personal detail. State the specific dates you plan to be away from work and any necessary arrangements, like reassigning your tasks to a colleague.

Try to submit your leave of absence request well in advance, allowing enough time for your employer to review and approve your request. This will demonstrate your professionalism and consideration for your team.

Part 2 Steps to Write a Leave of Absence Request

Subject line and formal greeting.

Start your leave of absence request with a clear and concise subject line. Include relevant information, such as your name and the dates of your intended leave. For example: “John Doe’s Leave of Absence Request – June 1-15, 2025.” As a friendly way to start your message, address your email or letter to your supervisor or manager using their appropriate title, such as “Dear Mr. Smith” or “Dear Dr. Johnson.”

Explaining Your Reason for Leave

In the opening paragraph, state the purpose of your leave in a clear and simple manner. Explain the reason for your absence, whether it’s a personal matter, family emergency, or medical concern. Be genuine with your reason to help your supervisor better understand your situation.

Providing the Time Frame

Clearly state the exact dates of your requested leave in the second paragraph. Include the start and end dates of your absence. This shows consideration for your employer’s planning and helps them to manage workload adjustments. For example: “I will be absent from work starting on June 1 and plan to return on June 15.”

Plan of Action During Your Absence

Demonstrate your responsibility by outlining a plan of action for your workload during your leave. This may include delegating tasks to colleagues, completing certain projects before your absence, or being available for limited communication if required. For instance: “Before my leave, I will complete all of my current projects and assign any ongoing tasks to my colleague, Jane Smith. If needed, I will be reachable via email for any urgent matters.”

Closing Your Letter

In the closing paragraph, express your gratitude for your employer’s understanding and support. Offer to discuss your request further in a meeting or call if needed. Example: “Thank you for considering my request. I appreciate your understanding and support during this time. Please let me know if you need any additional information or if you would like to discuss my request further.”

Review Before Sending

Before hitting send, give your email or letter a thorough read. Check for any spelling or grammar errors, ensure all important details are included, and that your message is clear and concise. This will help you present a polished and professional leave of absence request.

Part 3 What to Include in a Leave of Absence Request

When writing a leave of absence request, make sure to include the following elements:

• Your name and contact information: Begin by mentioning your full name, position, and department. It’s also good to provide your contact information such as email and phone number in case your manager needs to reach you.
• Leave type and reason: Clearly state the type of leave you’re requesting and provide a brief explanation for the reason behind your request. Be specific but maintain your privacy, especially when dealing with sensitive matters.
• Start and end dates: Include the exact dates you plan to be away from work. Providing this information helps your manager know how long they should expect you to be gone and allows them to plan accordingly.
• Work coverage plan: Explain how you’ve arranged for your work to be covered during your absence. If you’ve talked with a coworker who has agreed to handle your tasks, mention their name and workload distribution.
• Additional documentation (if applicable): In some cases, you may be required to provide medical or legal documentation to support your leave request. Attach any necessary documents as per your company’s policy.

Part 4 Examples of Leave of Absence Requests

In this section, you’ll find some practical examples and templates to help you write a leave of absence request with ease.

Example for Personal Reasons

Dear [Supervisor’s Name],

I hope this email finds you well. I am writing to request a leave of absence for personal reasons, specifically from [start date] to [end date]. I understand that this time away may require adjustments within the team, and I assure you that I will do my best to minimize any potential disruption.

Before my leave begins, I intend to delegate my tasks to [colleague’s name or team] and provide them with any necessary guidance. If any urgent situations arise during my absence, please feel free to contact me via [phone/email], and I will promptly respond.

Thank you for your understanding and assistance in accommodating my request.

Best regards, [Your Name]

Example for Maternity Leave

I am excited to share that I am expecting a baby, with the due date being around [due date]. With this, I kindly request maternity leave, which I would like to start on [start date] and return on [expected return date]. This should provide ample time for me to prepare, give birth, and bond with my newborn.

During my leave, I will ensure a smooth transition of my responsibilities to [colleague’s name or team], keeping you updated on my progress. If any questions or concerns arise during my absence, I will be available via [phone/email].

Thank you in advance for your consideration and support during this exciting time in my life.

Templates for Leave of Absence Request

Below are a few templates to help you write a leave of absence request for different situations. They will serve as a starting point for your own letters, ensuring you cover all necessary details in a professional manner.

Part 5 Leave of Absence Request Template

Dear [Recipient’s Name],

I am writing to request a leave of absence from [start date] to [end date] due to [reason for leave]. I have reviewed our company’s leave policy and believe that I qualify for this time off.

During my absence, I have arranged for [colleague’s name] to handle my responsibilities, ensuring a smooth transition in my absence.

Please find the attached documentation relating to my request [if applicable]. I understand that this request is subject to approval and would appreciate your prompt response so I can finalize any necessary arrangements.

Thank you for considering my request, and please do not hesitate to contact me if you need any additional information or clarification.

[Your Name] [Your contact information]

Part 6 Personal Reasons Leave of Absence Templates

Personal reasons leave template 1.

Subject: [Your Name] – Leave of Absence Request

I am writing to request a personal leave of absence from work for [duration, e.g., two weeks] starting from [start date] and ending on [end date]. My leave is due to [briefly explain your personal reason, e.g., a family matter or other personal matter that requires your attention].

During my absence, I have planned for [colleague’s name or your suggestion] to cover my workload and ensure a smooth transition. I will also be available via email for urgent matters.

Please let me know if you require additional information to consider my leave request. I kindly request your approval for my leave, and I will be happy to discuss any concerns or adjustments if necessary.

[Your Name]

Personal Reasons Leave Template 2

Subject: [Your Name] – Leave of Absence Request for Personal Reasons

I hope you are doing well. I would like to request a [length of leave] leave of absence starting from [start date] due to personal reasons. I understand this might cause some inconvenience, but I assure you I will do my best to ensure a smooth handover of my current tasks and responsibilities.

During my absence, I propose [colleague’s name] as a suitable replacement, but I am open to any other arrangements you suggest.

I appreciate your understanding and consideration of my request. Please let me know of any paperwork or further details required.

Sincerely, [Your Name]

Personal Reasons Leave Template 3

Subject: [Your Name] – Leave of Absence Request (Start Date – End Date)

Dear [Manager’s Name],

I hope this message finds you well. I would like to request a leave of absence from my position as [Your Position] in the [Your Department] department. I am requesting this leave for personal reasons and plan to be away from [Start Date] to [End Date].

During my absence, I have spoken with [Coworker’s Name], who has agreed to cover my responsibilities. We’ll work together before I leave to ensure a smooth transition and minimize any disruptions to the team.

Please let me know if there are any additional steps needed or if you require further information. I look forward to your understanding and approval of my leave request. Thank you.

[Your Name] [Your Email Address] [Your Phone Number]

Part 7 Maternity Leave of Absence Template

Subject: [Your Name] – Maternity Leave of Absence Request

I am excited to inform you that I am expecting a baby, and the due date is [due date]. I would like to request maternity leave of absence as per company policy, starting from [start date] until [end date].

Before my leave, I will coordinate with my team and [colleague’s name] who can cover my responsibilities while I am away. Please let me know if you require any further information or arrangements to ensure a smooth transition.

Thank you for your support, and I look forward to celebrating the birth of my child with you all upon my return.

Part 8 What to Avoid in Your Leave of Absence Request

When writing a leave of absence request, there are certain things you should avoid to ensure your request doesn’t come across as unprofessional or lack clarity.

1. Sharing Too Much Information: You may feel the need to share every detail of your personal life or reasons for the leave. However, this may not be necessary. Share only what is relevant to your leave request and maintain a professional tone. A simple explanation like “medical reasons” or “family emergency” will suffice.

2. Ignoring Timing: Be mindful of the timing of your request. If your company experiences busy seasons or has significant projects in progress, it may not be the ideal time to request a leave. It’s important to be considerate of your company’s needs while also taking care of your own.

3. Making Demands: A leave of absence request is not a demand, but rather a polite inquiry. Approach your request with a collaborative and understanding mindset. Frame your request as a courteous question—not as an entitlement or expectation.

4. Being Vague: Your request must include specific information about the duration of your leave and the start and end dates. Being vague can make it difficult for your employer to make decisions and cause confusion.

5. Skipping the Proofreading: Ensure your request is well-written, free of grammatical errors, and typo-free. Your leave request represents you and your seriousness about the matter. A poorly edited request might cast doubt on your professionalism and commitment to your job.

Frequently Asked Questions

What are some common reasons to request a leave of absence from work.

Some common reasons for requesting a leave of absence from work include personal reasons, medical reasons (for you or a family member), education or professional development, and vacation. You may also request a leave for parental reasons, such as maternity or paternity leave.

How do I start my leave of absence request letter?

To start your leave of absence request letter, begin with a professional and respectful salutation, addressing the recipient by name (e.g., “Dear Mr. Smith” or “Dear Ms. Brown”). Then, in the opening paragraph, clearly state your intention to request a leave of absence, specifying the reason for your request and the desired start and end dates.

What should be included in the body of a leave of absence request?

In the body of your leave of absence request, provide any relevant details to support your request and address the potential impact of your absence on your work and team. You may want to include information about the reason for your leave, such as medical documentation or confirmation of a family event. Also, mention any arrangements you have made to cover your work responsibilities during your absence or suggest possible solutions to minimize the impact on your team.

Are there any important tips for writing a leave request for vacation?

When requesting a leave for vacation, make sure to submit your request with ample notice, considering your workplace’s leave policy and any peak periods that may require your presence at work. Provide the specific dates of your planned vacation, offer assistance in making arrangements to delegate your work during your absence, and be flexible about adjusting your plans if necessary to accommodate your team’s needs. Keep your request concise and professional, while expressing your enthusiasm for the time off.

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How to write a leave of absence letter (plus template)

Jump to section

What is a leave of absence?

When should i take personal leave, how to write a personal leave letter.

Letter templates

Planning ahead

Every workday, you show up and do your best. But sometimes, your work-life balance feels unmanageable, and your best starts to fall below your regular. It’s hard to perform at 100% all the time.

Eventually, things may begin to feel truly overwhelming, and you’ll find you're losing focus and control.  

When you’re really struggling, you may need to take time away from work to recover. And that’s OK. If that’s relatable — or sounds like it will be soon —  it's important to learn how to write a letter explaining your personal reason for leave to your boss. It’s best to be prepared. Your mental and physical health may depend on it later.

Writing a leave application letter can be a source of stress in itself. It’s a personal letter, but how formal should it be? Do you have to go into lots of detail, or can you maintain your privacy? 

Don't let these unknowns stop you from putting in a leave request. In 2021, 3,200 American full-time workers took a leave of absence from work. It's perfectly common, so don't hesitate to take advantage of this option. And remember that it’s not a failure: taking steps to care for yourself is always a victory.

Don’t worry — if you've never written a leave of absence letter, you're in good hands. We’ll guide you through writing the perfect leave of absence letter so you don’t have to struggle and stress when you’re not feeling your best. Grab a pen and paper, and let’s dive in.

A leave of absence is when you take time off to handle a personal matter. Sometimes these matters are unexpected, like a sudden illness. Other times, you see them coming, like needing time to move a parent into a retirement home. 

These absences span a period of time — sometimes fixed, sometimes not — when you're away from your work responsibilities to dedicate more focus to your personal life. Think of it like a sabbatical where you spend time away from work to care for yourself. 

Depending on the matter, you might only need a week to feel better or resolve a situation. Your employer might be able to offer you sick days or PTO to cover this break.

But if the matter you need to attend to will take longer than a few days, you’ll need a true personal leave. A leave of absence grants you more time off than a string of sick days without leaving your job . You'll return to work eventually, but you need more time than the standard employment agreement offers.

Personal leave of absence reasons include:

• Experiencing a medical condition that makes you chronically ill or in pain
• Having a baby and taking maternity leave
• Address mental health issues or mental illness
• Supporting a loved one or family member in need
• Undergoing major life changes like moving cities or getting married 

When you submit your leave request, make sure you document everything. If you had a conversation with your HR manager and worked out all the details, remember to follow up with an email so you have a written record of the conversation. It’s uncomfortable to ask , but having your request in words is handy should you need to reference it down the road.

It’s normal to be worried your personal circumstances won’t be enough to convince your employer to grant you a leave of absence. Not to worry — that's why the Family and Medical Leave Act (FMLA) exists. 

The FMLA is a law that provides employees with up to 12 weeks of unpaid leave each year. During that time, your health benefits are maintained and you can take time off without fear of losing your job. 

Here are the situations in which you can take an FMLA leave of absence:

• The birth of your child and caring for them
• Adopting or fostering a child
• Taking care of an immediate family member with a serious health condition
• Taking medical leave to address your own health condition

For example, if you have a spouse dealing with post-traumatic stress disorder , the FMLA would support your decision to care for them from home. If your child is experiencing burnout from work that has resulted in an intense episode of mental illness, the FMLA grants you a period of time to care for your child while they need you.

Sometimes, your leave of absence letter for personal reasons won’t meet the FMLA guidelines. These circumstances require a voluntary leave of absence, which means your job and benefits aren’t protected.

That’s not to say you shouldn’t request the leave — in many cases, your boss will be compassionate about your needs. They might offer to protect your position, even though the law doesn’t require it. 

Here are a few examples of voluntary leave:

• Continuing your education
• Taking a break to travel
• Relocating to a new home
• Mourning the loss of a loved one

A leave request letter goes to your HR manager or boss, so it should be formal and professional. Because your letter describes personal circumstances, strive to be clear and concise.

Give enough details to justify your request, but only disclose what’s comfortable and necessary. For example, if you’re undergoing cancer treatment and don’t want to bring that part of your life to work, you can simply say you’re undergoing medical treatment that requires you to stay home. 

Another thing to keep in mind is timing. Ideally, your letter should be sent in advance of when you'd like to have your time off. Sending your letter with two days' notice isn't always enough time for your employer to cover your responsibilities and make an effective plan for your time away.

Giving ample heads-up means you're being courteous to your team. But emergencies happen, so try to cooperate while navigating the terms of your leave.

Here are five things to include in your leave application letter:

1. How much time you require off

This seems like a no-brainer, but you shouldn’t forget this key piece of information: how much time you need. Perhaps you only need to request six weeks off, or maybe you'd like to take the full 12. That's a big difference.

Explaining how much time you'd like off will better prepare your workplace for your absence. It also gives your boss some perspective on how the rest of the workplace will be impacted.

2. The start and end date of your leave

Besides how long you'd like your leave to be, you need to give exact dates and times. A concrete start date acknowledges when your time away will begin. An end date will also let your employer know when they can expect your return, so they know when to start scheduling work for you.

Setting a timeline also holds you accountable. You'll know when you should push work from your mind and when it's time to get back into the zone.

3. The reason you're requesting leave

Personal circumstances are exactly that: personal. But your boss will need to know, in general terms, why you're writing a leave application. If it's difficult to talk about, know that you can describe your reason for requesting terms within your boundaries. 

Keep in mind that this letter is private — the rest of your coworkers won’t be taking a peek. So try to describe your circumstance succinctly, but don’t feel pressured to describe every little detail.

4. Contact information and a plan

You're going to be missing some work. Do you have any solutions planned so your workplace doesn't fall behind? Provide some suggestions about how someone could manage your work while you're away and highlight any resources the team might need for a smooth transition. 

If you have the capacity to answer messages while you’re away, share your contact information with your manager (if they don’t already have it). Provide an emergency contact, like a family member or friend, too.

If you’re not up for helping out, no problem. During your leave of absence, you’re entitled to your rest. Any emails you answer are a favor, not an obligation.

5. A thank you

Save room for a thank you to close out your absence letter. Politely thanking your employer for considering your letter and taking the time to find a solution shows you're grateful for their support.

Letter templates 

You're ready to ask for time off , but how do you start your letter? Sometimes you need a little inspiration to start your writing. That’s where templates come in. 

Every letter of request looks different, so copy-pasting a template will only get you so far. But using a template as a jumping-off point and making the words your own is a straightforward way to pen a letter with confidence. 

Here are two sample leave letters for personal reasons:

[Your name]

[Your address]

[Your supervisor’s name]

[Organization name]

Dear [name of your supervisor],

I would like to request a leave of absence. My spouse is on sick leave, and they require my care while they regain their strength. If possible, I'd like my absence start date to be March 1 and my end date to be June 1. 

If my request is approved, I'll be reachable via email or Slack if you need me. I was talking with [coworker’s name], and they think they’ll be able to take on some of my responsibilities while I’m away. I'd be happy to chat more about how to make this temporary transition as smooth as possible.

Thank you for considering my leave of absence request. As you know, family is very important to me, and I'd be grateful for the time to support my spouse.

All the best,

I would like to formally request a six-week leave of absence. I'm requesting medical leave after an operation. I'd like my absence start date to be July 1, making August 12 the end date. My doctor has asked that I take it easy so my body can heal properly, requiring me to spend a few weeks on bed rest. 

If my request is approved, I won't be able to come into the office. However, I’ll be reachable via email, Slack, and video call if necessary. I'm very willing to chat about how we can work this out with minimal inconvenience to you and my coworkers. If you'd like to discuss this more, my phone number is [your number].

Thank you for considering my leave application.

When it’s a personal reason, leave requests can be overwhelming. Taking the initiative to learn how to write a strong leave of absence letter will help you in the long run.

Your leave request letter could make a big difference in your life. Research has found that having flexibility at work is something workers value the most . Flexibility at work helps with job engagement, job satisfaction, and overall happiness. If taking a leave of absence will make your life a run bit smoother, resulting in less stress and leaving you with fewer regrets, why not take it? 

Life isn't all about work. Don't forget to make time for yourself and your health. 

Understand Yourself Better:

Big 5 Personality Test

Maggie Wooll, MBA

Maggie Wooll is a researcher, author, and speaker focused on the evolving future of work. Formerly the lead researcher at the Deloitte Center for the Edge, she holds a Bachelor of Science in Education from Princeton University and an MBA from the University of Virginia Darden School of Business. Maggie is passionate about creating better work and greater opportunities for all.

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Written by admin • August 20, 2024 • 12:17 pm • HR Best Practices

Leave Application Samples for Office, School & College

Table of Contents

A leave application is a formal request for temporary absence from duties due to specific reasons. They can range from personal matters, health issues or family events. Knowing how to craft a leave request is crucial whether you’re a working professional or a student.

This article shall look into the nuances of constructing a leave application, focusing on the format, vital components, and other narrative elements. We have covered multiple templates that will help you understand the tone required for different situations.

Different Types Of Leave Application

Leave applications come in different forms, catering to diverse needs and situations. Here’s a breakdown of some common types:

• Sick Leave: The duration of sick leave varies based on the severity of the employee’s condition, ranging from a few days to several months, ensuring employees can focus on their recovery without work-related stress.
• Casual Leave: Employees typically receive 1 to 3 casual leaves per month, offering short breaks for personal or unexpected needs, and promoting work-life balance.
• Maternity Leave : As per the Maternity Benefit Act, female employees are entitled to 26 weeks of maternity leave, allowing new mothers ample time to care for their newborns and recover after childbirth.
• Paternity Leave: Some companies grant male employees 15 days of paternity leave, fostering a supportive environment for new fathers during crucial family moments.
• Annual Leave: Indian employees enjoy 15-20 days of annual leave per year, offering the chance to relax, recharge, and spend quality time with family and friends.
• Bereavement Leave: In India, bereavement leave spans up to 7 days, allowing employees to mourn the loss of a loved one without the worry of work responsibilities. The exact duration may vary based on company policies.
• Vacation: Employees can utilise their accumulated annual and earned leaves for extended vacations. The number of paid vacation days depends on the remaining leave balance, enabling employees to plan longer breaks.
• Half-Day Leave: Half-day leave allows employees to manage personal tasks or appointments while ensuring minimal disruption to work commitments.
• One-Day Leave: This short leave option is ideal for addressing immediate personal matters without impacting work schedules significantly.

Major Elements of a Leave Application Letter

A well-structured leave application comprises essential elements to ensure clarity and professionalism. These elements include:

• Salutation: Address the recipient respectfully using appropriate titles such as “Dear Sir/Madam” or the individual’s name and designation if known.
• Subject: Provide a concise subject line outlining the purpose of your application. Be clear and specific to help the recipient understand the context at a glance.
• Main Body: The main body of the application should contain detailed information, including the reasons for your leave and the specific dates you intend to be absent. Clearly articulate your situation or requirement.
• Contact Information: Include your contact details, such as phone number and email address, enabling swift communication if required during your absence.
• Name and Signature: Sign the application with your full name, indicating your acceptance of the request. A signature adds a personal touch and authenticity to the document.
• Reasons for Leave: The reasons cited in a leave application should be valid and genuine.

Leave Application Format

Knowing the format and the primary components that you need to cover whilst writing a leave application is a must. Here’s a basic format that you can use, whether you are writing as a student or an employee.

Subject: Leave Application

Dear Sir/Madam,

Main Body of the Leave Application:

[Provide the details and reasons for your leave request here.]

Yours sincerely,

[Your Name] [Designation] [Name of the Organization]

Download Leave Application in Different Formats

Leave Application Sample For Office

In drafting a leave application for the office, maintain a formal tone and structure. Here is a leave application letter for the office:

Dear [Supervisor/ Manager’s Name],

Subject: Application for leave [Specify Dates]

I am writing to formally request a leave of absence from [start date] to [end date] . The purpose of my leave is [briefly state the reason, e.g., personal family event] . I kindly request your approval for this period of absence.

During my absence, I have organised my tasks meticulously to ensure a smooth workflow in the department. [Explain briefly how you will manage your work, whether by delegating tasks or completing pending work before the leave period] .

I can be reached via phone at [your phone number] or email at [your email address] in case of any urgent matters that require my attention during this period.

Thank you for your understanding and support during my absence. I am committed to ensuring a seamless transition and will return to work promptly on [return date] .

[Your Full Name] [Your Designation] [Contact Number]

Application for Sick Leave

Subject: Sick Leave Application

I am writing to inform you that I am unwell and unable to attend work. I have been diagnosed with a severe bout of flu by my healthcare provider. Following the doctor’s advice, I need to take a sick leave from {start date} to {end date} to recover and regain my strength.

I have already informed {colleague’s name} , my colleague, who will be handling my urgent tasks during my absence. I will ensure a smooth transition of my responsibilities before I leave.

I can be reached via phone at {mobile no.} or email at {email address} if there are any work-related emergencies during this period.

Thank you for your understanding. I will keep you updated about my progress and provide any necessary medical certificates upon my return.

[Your Full Name] [Your Employee ID] [Contact Number] [Email Address]

Application for Annual Leave

Subject: Annual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I hope this message finds you well. I am writing to inform you that I will be out of the country for a month due to personal reasons. Therefore, I kindly request to avail my full annual leave allowance. I would like to request leave from the {start date} to {end date} .

During my absence, {colleague’s name} will be handling my responsibilities. I have been mentoring {colleague’s name} for the past year, and I have full confidence in her ability to manage the tasks efficiently. For any work-related emergencies, I can be reached on my mobile phone.

Thank you for your understanding and support.

Warm regards,

[Your Name] [Your Contact Information]

Application for Half-Day Leave

Subject: Half-Day Leave Application

I hope this message finds you well. I am writing to inform you that I will be arriving late to the office today due to a doctor’s appointment. I need to visit my doctor at 10 a.m., and due to some necessary investigations, I will only be able to reach the office in the afternoon.

I kindly request your approval for a half-day leave for today. I assure you that I will make every effort to catch up with as much work as possible once I am in the office.

Thank you for your understanding.

Casual Leave Application Sample

Subject: Casual Leave Application

I hope this message finds you in good health. I am writing to request a casual leave for five days, starting from the {start date} to {end date} of the same month, due to a family medical emergency. During my absence, I have arranged for {colleague’s name} to handle my duties, and he has kindly agreed to take over my responsibilities. I trust he will manage the tasks diligently.

I will be available to resume work on the {return date} . I kindly request your approval for this leave, and I assure you that I will ensure a smooth transition of my responsibilities before my departure.

Please feel free to contact me at {mobile no} if any urgent matters require my attention during my absence.

Application for Bereavement Leave

Subject: Bereavement Leave Application

I hope this message finds you well. It is with deep sadness that I inform you of the passing of my dear mother last night. In this difficult time, I need to head home to support my family and take care of the funeral arrangements. Therefore, I humbly request your approval for a 5-day paid bereavement leave, starting today, {start date} to {end date} .

I will be reachable on my cell phone {mobile no} if you need to contact me. Additionally, I have informed {colleague’s name} , a colleague, about my responsibilities, and she will be able to assist you in my absence.

I sincerely apologise for any inconvenience this may cause and appreciate your understanding and support during this challenging period.

Thank you for your consideration.

One-Day Leave Application Sample

Subject: One-Day Leave Application

I hope this message finds you well. I am writing to inform you in advance that I will not be able to work on the {date} of this month. My mother has experienced some health issues, so I have scheduled an appointment with her doctor on the {date} . Considering the necessary investigations, I will be unavailable for the entire day.

I have arranged for {colleague’s name} to handle my responsibilities during my absence. I kindly request you to grant me this one-day leave.

Application for Paternity Leave

Subject: Application for Paternity Leave

I am writing to formally request paternity leave from {start date} to {end date} . My wife and I are expecting a child, and I would like to take this time to support her and bond with our newborn.

I have arranged for my colleague, {colleague’s name} , to handle my responsibilities during my absence. I assure you that I have taken steps to minimise any disruptions. I am willing to assist remotely if needed.

Attached is the medical certificate confirming my wife’s pregnancy. I appreciate your understanding and support. Please feel free to contact me for any further information.

Thank you for considering my request.

Leave Application Sample for Vacation

Subject: Leave Application for Vacation

I am writing to request vacation leave from {start date} to {end date} . During this period, I plan to visit my hometown to celebrate a family event.

I have completed all my pending tasks and briefed my colleague, {colleague’s name} , about my ongoing projects. I assure you of a smooth workflow during my absence. I am reachable via email {email address} in case of any emergencies.

Thank you for considering my request. I appreciate your cooperation.

Leave Application Sample for Emergency

Subject: Leave Application for Emergency

I am writing to inform you about an unforeseen family emergency that requires my immediate attention. Due to this situation, I am unable to attend work starting tomorrow, {date} .

I have informed my colleague, {colleague’s name} , about my ongoing projects and tasks, and he has kindly agreed to cover for me during my absence. I will ensure all pending work is completed upon my return.

I sincerely apologise for this inconvenience and appreciate your understanding in granting me this emergency leave. I will keep you updated about my situation and my expected date of return.

Leave Application for Marriage

Subject: Leave Application for Marriage

I am writing to request leave for my marriage ceremony. I will need leave from {start date} to {end date} , to make arrangements and celebrate this joyous occasion with my family and friends.

I have ensured that all my pending work is completed and handed over my responsibilities to my colleague, {colleague’s name} , who will handle my tasks during my absence. I am committed to ensuring a smooth transition before and after my leave period.

I sincerely request your approval for this leave and appreciate your understanding in this matter. I assure you that I will resume work promptly on {date} .

Thank you for your kind consideration.

Leave Application Format for School

Every leave application needs to have a few components to it that cannot be skipped or ignored. We have put that checklist for you below along with an example.

Reason for Leave I require leave due to [explain briefly why you need leave – family emergency, medical treatment, personal reasons, etc.].

Duration I am requesting leave for a period of [number of days/weeks] starting from [start date] to [end date]. I believe this duration will provide adequate time for my situation to stabilise.

These elements should be included in your leave application to make it complete and avoid any further confusion.

Leave Application Letter For School (From Student)

Subject: Application for leave

Respected Principal/Teacher,

I am writing to inform you that I, [Your Name] , a student of [Your Grade/Class] at [School Name] , am unable to attend school from [Starting Date] to [Ending Date] due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.] .

I kindly request you to grant me leave for the mentioned period. I have attached the necessary medical certificate/ documents for your reference. I assure you that I will catch up on all the missed assignments and notes as soon as I return to school.

I understand the importance of regular attendance and will make every effort to minimize disruption to my studies. I will also ensure that my classmates are not inconvenienced due to my absence.

I would be grateful if you could approve my leave application at your earliest convenience. Please let me know if you require any additional information or if there are any formalities that need to be completed from my end.

Thank you for your understanding and cooperation. I sincerely appreciate your support in this matter.

[Your Name] [Your Class/Grade] [Roll Number]

Leave Application Letter For School (From A Parent)

Subject: Application for leave [Child’s Full Name], [Grade/Class]

Respected Principal,

I hope this letter finds you in good health. I am writing to inform you about the unavailability of my child, [Child’s Full Name], who is a student of [Grade/Class] at your school. Unfortunately, due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.], my child is unable to attend school from [Starting Date] to [Ending Date].

I kindly request you to grant leave to my child for the mentioned period. [He/She] has been under the care of a doctor and is being treated for the illness. I have attached the medical certificate and other necessary documents for your reference.

I assure you that [Child’s Full Name] will make up for all the missed assignments and exams as soon as [he/she] recovers and returns to school. I understand the importance of regular attendance and am committed to ensuring that [he/she] catches up on all the academic work.

I would appreciate your kind consideration in granting this leave. If there are any formalities or documents required from my end, please do not hesitate to inform me. I can be reached at [Your Contact Number] or [Your Email Address] for any further communication.

[Your Name] [Your Relationship to the Child, e.g., Parent/Guardian] [Your Contact Number] [Your Email Address]

Leave Application Letter For College

I am writing to inform you that I, [Your Name], a student of [Your Course/Program] at [College Name], am unable to attend classes from [Starting Date] to [Ending Date] due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.].

I kindly request you to grant me leave for the mentioned period. I understand the importance of regular attendance and assure you that I will make every effort to catch up on all the missed lectures, assignments, and coursework during my absence. I will ensure minimal disruption to my studies and will coordinate with my classmates to obtain notes and updates regarding class discussions.

I have attached the necessary medical certificate/documents for your reference. If there are any formalities or assignments I need to complete during my absence, please let me know, and I will ensure that they are taken care of promptly.

I appreciate your understanding and support in this matter. Thank you for your cooperation. I am confident that I will resume my classes as soon as I am able and continue my studies without further interruptions.

[Your Name] [Your Course/Program] [Your Roll Number] [Contact Number] [Your Email Address]

Leave Application Email

The world has gone digital, minimising the need for physical effort and work. This has obviously impacted the frequency of writing letters and applications. The professional world has almost entirely shifted to a much safer and quicker method of communication: e-mail. E-mail is the norm. So, here are a few samples along with a template to help you write the perfect leave application email.

Leave Application Email Format

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to formally request a leave of absence from [Start Date] to [End Date] due to [reason for leave].

I have taken all necessary measures to ensure a smooth transition during my absence. [If applicable, mention that you have informed your colleagues/team members and provided necessary instructions.]

I will be accessible via email during this period and will ensure that any urgent matters are addressed promptly. I have also delegated my responsibilities to [mention the name of the colleague or team member who will handle your tasks in your absence].

I have attached the required documents (if any) to support my leave application. Please let me know if any additional information is needed from my end.

I apologise for any inconvenience caused by my absence and will make sure to complete any pending work and hand over all responsibilities before my departure.

Thank you for your understanding and support. I look forward to your positive response.

[Your Full Name] [Your Job Title] [Your Company Name] [Your Contact Number]

Leave Application Email For Office

Dear [Supervisor/Manager’s Name],

I hope this message finds you in good spirits. I am reaching out to request a leave of absence from my position at [Company Name] due to [explain the reason] starting from [Start Date] until [End Date].

I have taken the necessary steps to ensure a smooth handover of my tasks to [colleague’s name or team] and have documented all relevant information. During my absence, I will remain reachable via email to address any urgent matters or provide assistance as needed.

Attached to this email are the pertinent documents supporting my leave application.

I appreciate your understanding in this matter and assure you of my commitment to complete any pending work before my departure. Thank you for your consideration and support.

Leave Application Email For College

Dear [College Official’s Name],

I hope this email finds you well. I am writing to formally request a leave of absence from college due to [mention the reason]. I kindly ask for your approval for a leave starting from [Start Date] to [End Date].

I have informed my professors about my absence and will make sure to catch up on all missed lectures and assignments upon my return. I assure you of my commitment to maintaining my academic responsibilities despite this temporary setback.

Please find attached the necessary documents supporting my leave application. If there are any additional formalities or requirements, kindly let me know, and I will promptly provide the information.

I appreciate your understanding and support in granting me this leave. Thank you for your time and consideration.

[Your Full Name] [Your College ID/Enrollment Number] [Your Contact Number] [Your Email Address]

Reasons Why People Apply For Leave Application

When submitting a leave application, providing a clear and valid reason is necessary. Various circumstances necessitate taking a leave of absence, such as:

• Bereavement: Leave may be required due to the passing of a family member, friend, or even a beloved pet. Compassionate leave allows individuals time to cope with their loss and support their families during difficult times.
• Health Concerns and Medical Procedures: Illness or scheduled surgeries often require employees or students to take a break. Medical leave ensures individuals have the necessary time to recover and regain their health.
• Rest and Recreation (R&R): Everyone needs a break to recharge. Whether it’s for mental rejuvenation or simply enjoying leisure time, individuals may apply for leave to relax and unwind.
• Life Milestones: Significant life events such as marriages, birthdays, or other anniversaries are valid reasons for taking time off. These occasions are essential for personal well-being and are often celebrated with family and friends.
• Travel: Exploring new places, be it for leisure or work-related purposes, may require taking leave. Travel enriches experiences, broadens perspectives, and allows individuals to embrace diverse cultures.

Incorporating the reason for leave in the application ensures transparency and understanding between the applicant and the authorities.

Bonus Tips to Write a Perfect Leave Application Letter

• Maintain a formal and respectful tone throughout the application.
• Include your full name, ID, department/class, and contact details for easy identification.
• Briefly state the reason for your leave. Be honest and straightforward.
• Specify the precise start and end dates of your leave period.
• If applicable, mention how you plan to delegate or handle your tasks during your absence.
• Provide details of a trustworthy colleague or family member who can be contacted in case of emergencies.
• Express thanks for considering your request and understanding your situation.
• Review the application for errors in grammar, spelling, and clarity before submission.
• If needed, attach relevant documents such as medical certificates to support your leave application.

FAQs About Leave Application

What is a leave application letter.

A leave application letter is a formal document where an individual, either an employee or a student, states their intention and reasons for taking a temporary absence from work or school.

How to write a leave application?

Outside of the basic details like address, subject and other technical details, her4e is what you should include in the body of the leave application:

• Reason for Leave: Clearly state the reason for your leave (e.g., illness, personal reasons, family emergency).
• Duration: Specify the start and end dates of your leave period.
• Arrangements: If applicable, mention any arrangements you've made for your work/tasks during your absence.
• Contact Information: Provide your contact details in case of any urgent matters.
• Closing: Express gratitude and professionalism (e.g., Thank you for your understanding and support. Sincerely, [Your Name]).

How to write an application to the principal for leave?

Here is what goes in the content of an application to the principal for leave:

• Reason for Leave: Briefly state the reason for your leave (e.g., illness, family emergency). Specify the start and end dates of your absence.
• Academic Responsibilities: Confirm completion of pending assignments. Assure catching up on missed lessons promptly upon return.
• Supporting Information: Mention attached notes from parents/guardians if applicable. Offer additional documents if necessary.
• Contact Information: Provide your contact number for school communication. Include parent's/guardian's contact if required.
• Appreciation and Closing: Express gratitude for understanding. Close with a polite sign-off.

How to write a leave application for the office?

Here is everything you need to add to the content:

• Reason for Leave: Clearly state the reason for your leave (e.g., personal, medical, family-related). Specify the dates you intend to be on leave.
• Work Responsibilities: Mention your plan for pending tasks and deadlines. Offer to delegate or complete urgent work before your departure.
• Colleague Notification: Inform colleagues about your absence and provide necessary instructions to ensure a smooth workflow in your absence. Mention a point of contact for work-related queries in your absence.
• Availability During Leave: Specify your availability (or unavailability) for emergencies. Provide your contact information in case of urgent work matters.
• Appreciation and Closing: Express gratitude for understanding and support. Close with a polite closing statement.

How to write a medical leave application?

Here is what you need in a medical leave application:

• Doctor's Note: If applicable, attach a medical certificate or note from your healthcare provider indicating your condition and recommended leave period.
• Details: Mention the specific illness or medical condition you are suffering from.
• Joining: Discuss the course of treatment and brief about the number of days you would require to recover. Be clear about when you can join back.

How to write an application for a leave of absence?

These pointers should be included in the body of your letter for a leave of absence:

• Reason for Leave: Clearly explain the reason for needing a leave of absence (e.g., personal reasons, family commitments, educational purposes).
• Duration: Specify the start and end dates of your intended leave period.
• Planning: Assure that you have made necessary arrangements for your responsibilities during your absence.
• Availability: Provide information on how you can be reached during your absence if required.

What is Casual Leave?

Casual leave is a form of time off granted to employees, allowing them to address unforeseen personal circumstances or urgent needs. The nature of casual leave can vary, providing immediate flexibility for short-term absences without affecting the overall leave balance.

What is CL & PL?

Casual Leave (CL) and Privilege Leave (PL) are two distinct types of leaves offered by companies. Casual Leave is typically granted for unforeseen or sudden events, allowing employees to take short-term time off with pay. On the other hand, Privilege Leave, also known as Earned Leave (EL), is accrued over time and is generally used for planned absences, providing employees with paid time off based on their service duration.

Can I take 5 days casual leave?

The duration of casual leave may vary based on company policies. Generally, casual leave is permitted for a minimum of half a day to a maximum of three days. If you require a leave duration exceeding this limit, it may be advisable to utilize other types of leave, such as earned leave or as per the specific policies outlined by your company.

What is the difference between EL and CL leave?

The primary distinction between Earned Leave (EL) and Casual Leave (CL) lies in their nature and purpose. EL, or Privilege Leave, is earned over time and is often planned for vacations or extended breaks. In contrast, CL is intended for unplanned events or sudden situations, offering short-term leave with pay. EL is usually accrued, while CL is often a fixed annual allocation.

How many days casual leave in a year?

The number of casual leave days allocated in a year can vary among companies and is subject to their specific leave policies. While some companies provide a standard allocation of three days of paid casual leave annually, others may offer a more extended duration. It is essential to refer to your company's leave policy or consult with the human resources department to determine the exact number of casual leave days available to you each year.

Is Casual Leave Paid?

Casual leave may be paid or unpaid, contingent upon the specific policies outlined by the company. Employees are advised to consult their employment contracts or refer to the company's leave policy for clarity on whether casual leave is compensated. The total duration of casual leave is typically stipulated in the company's leave rules provision.

How Many Casual Leaves in a Year?

The number of casual leave days allotted in a year is determined by the company's rules and the terms outlined in the employment agreement. To ascertain the specific allowance, employees are encouraged to review their employment contracts or seek clarification from the HR department. While the generic duration of casual leave may range from a day to three or more, it is essential to recognize that the number of casual leaves in a year is subject to company policies and may vary.

What Are the Benefits of Having Casual Leave in the Workplace?

• Flexibility : Immediate time off for personal needs without impacting overall leave balance.
• Work-Life Balance : Fosters a healthier work-life balance, enhancing job satisfaction.
• Attraction and Retention : Contributes to an appealing work environment, strengthening employee ties to the organization and promoting robust retention.
• Boost Productivity : Facilitates prompt resolution of personal matters, minimizing work disruptions and boosting overall productivity.
• Compliance with Labor Standards : Aligns with legal requirements, ensuring adherence to labor standards and promoting a fair working environment.

Is bereavement paid or unpaid leave?

The provision of paid or unpaid bereavement leave depends on the specific policies outlined by the company. Since it's not universally mandatory, companies may integrate bereavement leave into existing frameworks like sick leave, vacation leave, or Family and Medical Leave (FMLA). The nature of compensation during bereavement leave varies across organizations.

What is the verification process for the bereavement process?

While many companies do not necessitate proof of death for bereavement leave, they often implement a verification process to ensure the leave is genuinely required. This may involve details such as the deceased person's name, date of death, and their relationship with the employee. Some companies may also request supporting documents like obituaries or funeral programs for verification.

Is a Bereavement Leave mandatory?

Offering bereavement leave is not compulsory for all companies, and its inclusion in leave policies depends on local regulations. In regions where mandatory, companies are obligated to incorporate bereavement leave into their policy. Otherwise, its inclusion is at the discretion of the employer.

What is the difference between Bereavement Leave and Sick Day?

While a company might not explicitly have a separate policy for bereavement leave, it can offer alternatives like compassionate leave or incorporate it into sick leave policies. The categorization of bereavement leave as a sick day depends on the company's specific policies and how they structure their leave frameworks.

What is the other name for bereavement leave?

Bereavement Leave is also called compassionate leave.

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One Day Leave Application. 10 templates to ace your leave

One day leave application.

When it comes to a one-day leave application, your employer's cooperation is key. Whether it's for a personal matter or an emergency, making a formal request is essential to ensure a smooth process and avoid any confusion with your work schedule.

In this blog, we will provide samples on how to write a one-day leave application, including essential details such as the reason for your absence, the leave date, and how to provide contact information and a signature.

By following these tips, you can write a professional and convincing one-day leave application that is sure to be approved by your employer .    

Half-Day Leave Application: 8 Formats to Get You Out the Door!

How to write a one-day leave application letter 

Writing a one-day leave application letter can seem challenging, but following a simple process and using the correct language can increase your chances of getting approval for your time off. Here is a step-by-step guide on how to write a one-day leave application:

• Start by  stating the purpose  of your application clearly and concisely. Use phrases such as "I am writing to request a one-day leave of absence on [date]" to get straight to the point.
• Provide a  reason for your absence . Be specific and honest about the circumstances that require your absence.
• Give  notice  by indicating that you are providing advance notice and seeking approval for your leave.
• Provide  relevant contact information  and arrangements made for your responsibilities to be covered while you are away.
• End with a  formal request  for approval politely and professionally.
• Sign and date  the application to indicate that the application has been signed and dated by you.

Guide To Crafting A Leave Application For Office. Formats & samples

Samples of one-day leave application letters.

Sample 1: Sick leave application for one day

[Employer's Name],

Subject:  Sick leave application for one day leave

Dear [Manager's Name],

I am writing to inform you that I am unwell and must take a sick leave on [Date]. Due to my current condition, I cannot perform my duties effectively, and resting for the day will help me recover quickly.

To ensure that my absence does not disrupt the workflow, I have updated my tasks and informed [Colleague’s Name] about any urgent matters that may arise. I will also remain reachable via phone or email if any critical issues need my attention.

Thank you for your understanding and support. I am committed to returning to work the following day, fully recovered, and ready to resume my responsibilities.

I appreciate your consideration.

Sincerely, [Your Name]

No Need to Feel Ill: 10 Easy-to-Follow Formats for an Application for Sick Leave

Sample 2 - One day leave application for an urgent piece of work

[Manager's Name], 

Subject: One day's leave due to an urgent piece of work

Requesting one-day leave on [Date] due to an urgent piece of work needing immediate attention.   Aware of potential inconvenience, and apologize for any caused.

I have taken the necessary steps to ensure my absence will have minimal impact on the team, and my work will be covered during my time off. Am available via phone and email should you need to reach me in an emergency. 

I assure you that I will be back to work the next day and catch up with any missed work as soon as possible.  Your understanding in this matter is greatly appreciated, and a favourable response from you is eagerly awaited.

Thanking you

Write Your Leave Application for Urgent Work in No Time - With 10+ Samples!

Sample 3 - One day leave application for Personal reasons .

[Employer/Supervisor],

Subject: Leave application for a day for personal reason

I would like to inform you that I will not be able to attend work on [date] due to personal reasons. I kindly request you to grant me a leave for one day.

Arrangements have been made for [Name of the substitute] to cover my responsibilities during my absence. If any further details or information are needed, please do not hesitate to let me know.

Acknowledging the short notice, I apologize for any inconvenience this may cause.  I assure you that I will be back at work as soon as possible and that my absence will not affect the performance of my duties.

Your understanding in this matter is greatly appreciated, and a favourable response from you is eagerly awaited.

Sincerely, [Your Name]  

A Guide to the Perks of Privilege Leave: 4+ Sample Formats to Get You Started!

Sample 4 - One day leave application for festival in office:

Subject: Application for one day leave

Requesting one day's leave on [Date] for the religious observance of [Name of the festival]. This date is significant for a religious ceremony I must attend, which was recently confirmed. Apologies for the short notice.

I have arranged for [Name of the substitute] to cover my responsibilities while away. Please let me know if you require any further details or information.

Kindly approve a one-day leave of absence. Efforts will be made to ensure my absence does not inconvenience.

Thank you for your understanding, and I look forward to returning to work as soon as possible.

10+ Easy Formats to Make Your Leave Application for Fever Stress-Free!

Sample 5 - Application for a family function

Subject:  Day leave application for family function

I request you to kindly grant me leave for a day on [Date] to attend a family function. This is an important event for my family, and I have to be present. 

Acknowledging the potential inconvenience, I apologize for any disruption caused. Rest assured, all necessary arrangements have been made to minimize the impact on the team and ensure coverage of my work during my absence.

I will be available by phone and email should you need to reach me in case of an emergency. I assure you that I shall be back to work the next day and catch up with any missed work as soon as possible. 

Requesting a one-day leave of absence. Your understanding in this matter is appreciated, and I await your favorable response.

11 Maternity Leave Application Formats to Make the Process Easier!

Sample 6 - for an emergency

Subject: Leave application for emergency

This is to inform you that I am writing this letter to request for leave due to a family emergency. I will not be able to attend work on [date] as I need to attend to an urgent matter concerning my family.

I have arranged for [Name of substitute] to cover my responsibilities while I am away. Please let me know in case of any further details or information that you require.

Rest assured, this is an exceptional situation, and I am committed to ensuring that my absence does not impact the performance of my duties.

I am thankful to you for your understanding and support in this difficult time. I kindly request you to grant me the leave for the above-mentioned date.

Thank you for your time and consideration.

Sample 7 - casual leave application

Subject: Application for One-Day Casual Leave Dear [Manager's Name], I am writing to formally request a one-day leave of absence for [date]. Due to [brief reason for leave, e.g., personal commitments, family occasion, etc.], I need to take a day off to adequately address this matter.

Understanding the importance of my responsibilities, I have ensured that all my tasks are current. Additionally, I have briefed [Colleague's Name] about my ongoing projects, and he has kindly agreed to oversee any urgent matters during my absence. Should you need to contact me for any immediate concerns, I will be available via email and phone.

I appreciate your consideration of my request for this one-day casual leave and will await your approval. Please let me know if further details or adjustments are needed. Thank you for your understanding and support.

Sample 8 : One Day leave application for teacher

Subject: Application for One Day Leave

Dear [Principal’s Name],

I request a one-day leave from my teaching duties on [Date of leave]. I cannot attend school that day for [brief reason, such as a personal matter, medical appointment, family event, etc.].

To ensure a smooth day in my absence, I have prepared my lessons and left detailed instructions for the substitute teacher. My lesson plan for [specific subject/grade] includes [brief details of the lesson or activities planned]. I have ensured all required materials are easily accessible.

Although I understand the importance of my presence in the classroom, I have taken steps to minimize any disruption my leave might cause. Moreover, I will remain available by phone or email if any urgent matters arise during my absence.

Thank you for considering my request. I appreciate your understanding and support.

Yours sincerely,

[Your Name]

Sample 9: Leave application for fever one day 

Subject:  Leave Application for One Day Due to Fever

Dear [Recipient's Name],

I am writing to inform you that I am experiencing a high fever. On the advice of my physician, I need to take a day off from work to rest and recover.

Despite my best efforts to manage my health, the fever has made it difficult to perform my duties effectively. Taking a day off will allow me to recover quickly and return to work with total energy and focus.

I request leave for one day on [date] and assure you that I will resume my responsibilities promptly on the following day. I have completed my pending tasks and briefed [colleague's name] about my current projects to ensure no workflow disruption.

Please feel free to email or call me if you have any urgent matters that require my attention.

Thank you for your understanding and support.

Best regards,

Sample 10: Out of office message for one day leave

Dear [Recipient],

Thank you for your email. I am currently out of the office due to a personal matter and will be unavailable for the day on [date]. During this time, I will have limited access to my email and may not be able to respond immediately.

If your matter is urgent, please contact [Alternative Contact Name] at [Alternative Contact Email] or [Alternative Contact Phone Number], who will be happy to assist you in my absence.

I will respond to your email as soon as possible upon my return on [next working day].

Thank you for your understanding.

Final thoughts

Taking a day off can be beneficial in many ways, and submitting a one-day leave application is the best way to request permission for a single day of absence from work. 

It is essential to ensure that you know your company's leave policies and submit the application per those policies. It is also crucial to ensure that your application is polite and professional and includes all necessary information.

Please browse our other leave application formats to find the one best suits your needs. Taking a day off can benefit your mental and physical health, so make sure to take the time to relax and recharge.

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Leave application Questions? Answers.

• How to write a leave application
• Leave application for fever
• Leave application for urgent work
• Leave application for marriage
• Leave application for sick leave
• Leave application for office
• Leave application for maternity leave
• Leave application for school
• Leave application for half-day
• Privilege leave

To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

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Writing a Leave Application for Work (Free Templates)

Whether you're new to the workforce or a seasoned veteran, learn how to communicate your leave requests formally from work, which includes free templates, and expert tips.

Written by:

Dr. Moina Rauf

Dr. Moina Rauf, fluent in English and Dutch, is a distinguished writer and editor with a PhD in Economics and a Bachelor’s degree in English Literature and Economics. With extensive experience in both academia and industry, she excels in elucidating complex concepts about business management, human resources policies, legal documentation, employee leaves, appointments, contracts, and workplace culture. Her proficiency in analyzing and simplifying intricate documents ensures comprehensive understanding for her audience. Published in academic journals, Dr. Rauf’s authority in her field is well-established.

Whether you’re new to the workforce or a seasoned professional, understanding how to formally request leave is crucial. A well-crafted application ensures that your request is taken seriously and processed efficiently. This guide will walk you through the essentials of writing an effective leave application, provide free templates for various scenarios, and offer tips to help you navigate the process seamlessly. Additionally, it offers insights on how to tailor your communication style to fit different cultural expectations, ensuring that your leave requests are received positively and processed efficiently.

• Why Request Leave Formally?

Requesting leave formally is not just a procedural formality—it’s a sign of your professionalism. A formal request helps maintain clear communication with your employer and prevents misunderstandings arising from an informal approach. It also ensures that your leave is recorded properly in the company’s HR systems, which can be important for tracking leave entitlements and complying with labor laws.

• How to Write a Leave Application: Step-by-Step Guide

This step-by-step guide is designed to make writing a leave application easy and efficient and guide you through each essential element of a successful request.

Understand Your Company’s Leave Policy

Study the policies and procedures for requesting leave at your company before drafting your leave application. This will help you frame your request according to the policy.

Identify the Recipient

You should address your leave application to the appropriate person, typically your direct supervisor or the HR department. Use the correct salutation and ensure you have the correct contact information.

Include the Necessary Details

When writing your request for a leave of absence, keep the following points in mind: 

• You must clearly state the type of leave you are requesting, whether it’s sick leave, annual leave, or any other type specified in your company’s policy.
• Be specific about the dates you propose to be away from work. If possible, provide alternative dates in case your initial request cannot be accommodated.
• You should also briefly explain the reason for your request. Provide enough information to justify your absence without going into unnecessary detail.

Outline Coverage Plans

If applicable, outline any plans you have for covering your responsibilities during your absence. This could include delegating tasks to colleagues or providing instructions for handling your workload.

Express Willingness to Discuss Further

Remember to conclude your application with a polite request for leave to be granted. Express your willingness to discuss the matter further if needed and provide your contact information for follow-up discussions.

Proofread and Submit

You should proofread your letter before submitting it to ensure there are no errors or inconsistencies. Once you are satisfied with the content, submit your application according to your company’s procedures.

If you do not receive a response to your leave application within a reasonable timeframe, consider following up with the recipient to ensure it was received and to inquire about the status of your request.

Free Leave Application Templates

We provide free, downloadable templates designed for different leave scenarios at work to help you even more. They provide a framework that you can customize according to your specific needs.

Sick leave is designed for employees who are unable to perform their job duties due to illness or injury. The conditions and pay for sick leave can vary, but generally, it is paid leave provided by many employers. At the federal level, the Family and Medical Leave Act (FMLA) offers provisions for unpaid sick leave for serious health conditions. Additionally, various states and municipalities, including California and New York City, have enacted laws mandating paid sick leave.

Template Features

This template includes specific sections to detail the nature of the illness and the expected duration of the leave and includes a provision for attaching a doctor’s note if necessary. This ensures that the request is comprehensive and adheres to company policy. 

• The template clearly states the reason for the leave request, specifying that it is due to a sudden illness. A placeholder [mention the general nature of the illness, e.g., a viral infection] is provided to describe the health issue, which is crucial for HR or management to understand the severity and legitimacy of the leave request.
• It specifies the start and end dates of the leave with placeholders [Start Date] to [End Date] which allow precise planning and coverage during your absence.
• It includes details about how you plan to ensure continuity of work. This involves a placeholder for [list of tasks] and the name of a colleague [Name of the Colleague] who will oversee these responsibilities which ensures there is no disruption to daily operations.
• The template prompts you to attach any relevant medical documentation, such as a medical certificate, which is often required to validate sick leave requests officially.
• It mentions your intention to check emails periodically and remain available for urgent issues which shows responsibility and a commitment to assist in any urgent matters even while on leave.
• The template ends with thanks for the recipient’s understanding and support which adds a polite request for a swift response and expresses hope for a quick recovery and return to full duties.

Casual Leave

Casual leave is generally used for short-term absences for personal reasons that are not otherwise categorized under more specific leave types, like medical or maternity leave. This leave is usually granted for a few days and is intended for personal matters requiring immediate attention. There is no specific federal regulation for such time off, as it is typically governed by employer-specific policies or through collective bargaining agreements in unionized environments.

The casual leave template offers a straightforward approach to requesting time off, with placeholders for the dates of leave and a brief explanation of the reason. This helps keep the application process simple and efficient, suitable for the informal nature of casual leave. 

• The template clearly states the purpose of the letter, which is to request a casual leave of absence, including the specific duration from [start date] to [end date] , making it easier for scheduling and approval processes.
• The template includes a placeholder for [personal reasons/family commitments/other] , allowing the employee to specify the cause of the leave. This transparency helps in understanding the necessity of the request.
• It outlines what you plan to do during the leave, enhancing clarity about your activities away from work. If comfortable, this might include a brief description of personal activities.
• It states your availability for contact during the leave via [phone number] or [email address] which helps to maintain open lines of communication for any urgent issues that may arise.
• The letter ends with a polite expression of gratitude towards the manager for considering the leave request and a closing remark that reinforces your appreciation for the manager’s understanding and support.

Annual Leave

Annual leave is scheduled time off work that employees are entitled to each year for personal rest and recovery. This leave is typically planned and agreed upon in advance between the employee and the employer. The provision of annual leave is not mandated by federal law in the US, with terms typically outlined in employment contracts or employer policies. Some state laws, however, might dictate how accrued leave is to be handled financially upon the termination of employment.

This free annual leave template provides a comprehensive format for you to specify your planned leave dates, detail any work coverage arrangements, and formally request approval. The clear structure of the template ensures all necessary information is presented, facilitating easier planning and approval by management. 

• The template clearly states the intention to request annual leave for a specified number of days, using placeholders [number of days] , [start date] to [end date] . This clarity is vital for HR or management to organize staffing and workload distribution during the absence.
• The template includes a section for a brief explanation  [brief reason for leave] , such as rest and rejuvenation, which helps justify the necessity of the leave to the recipient.
• It outlines a proactive plan to manage work responsibilities during the absence, detailing specific tasks or projects and the designated colleagues [list any specific tasks or projects and the name of the colleague who will handle them] who will take over. This reduces potential disruptions and demonstrates the applicant’s responsibility.
• The template suggests maintaining open lines of communication and offers options for contact in case of urgent issues, which helps in managing any unforeseen needs that might arise during the leave.
• It concludes with a courteous acknowledgment of the recipient’s consideration and a forward-looking statement expressing eagerness to address any further questions, fostering a positive relationship.

One-Month Medical Leave

One-month medical leave caters to employees needing extended time off for medical treatment or to recover from a serious health condition, often requiring supportive documentation from healthcare providers. This type of leave is generally covered under the FMLA, allowing eligible employees to take up to 12 weeks of unpaid leave for serious health issues.

The template assists in organizing a detailed explanation of the medical condition, the necessary treatment plan, and the expected recovery timeline. It also provides space for the required medical certification, facilitating a clear and structured application process. The template is thoughtfully designed to ensure clarity and professionalism in its approach to requesting extended leave. 

• The template features a section for a brief description of the medical condition, which provides essential context for the leave request.
• It prompts you for the inclusion of all necessary medical documents and a doctor’s letter to substantiate the leave request.
• It has placeholders to mention specific start and end dates of the leave which offers a clear timeframe for the absence.
• A placeholder is also included in the template for detailing the expected treatment, surgery, or recovery process, which informs the recipient of the recovery trajectory.
• The template ensures continuity at work by including a plan for pre-leave preparation where you can commit to updating and handing over current projects and tasks.
• You can name a designated colleague as a point of contact during the leave, with their contact information provided to handle responsibilities in the applicant’s absence.
• The template allows you to state your availability for urgent consultations via email or phone, health permitting, indicating ongoing engagement with work matters.
• The letter concludes with a polite request for understanding and support, which underscores the necessity of the time off for health recovery.

Emergency Leave for Office

Emergency leave is essential for unexpected situations such as a family crisis, a sudden illness, or other emergencies that require immediate attention. This kind of absence is not specifically covered under federal laws such as the FMLA unless the emergency relates to a serious health condition affecting the employee or an immediate family member.

 The template is designed to quickly convey the urgency of the situation, with sections to briefly explain the circumstances and the expected duration of the absence. This format ensures that the application can be processed swiftly, which is crucial in emergencies.

• The body of the letter allows for a brief explanation of the emergency, using a placeholder [brief description of the emergency] . This gives context to the urgency and nature of the request and helps the recipient understand the need for immediate leave.
• It specifies the anticipated start and return dates with placeholders [start date] and [tentative return date] , which helps in planning the absence duration and coverage.
• The template includes provisions for how ongoing work will be managed, with placeholders for detailing if you will be completely unavailable, have limited availability, or if specific arrangements (like a colleague covering) have been made.
• The template suggests attaching supporting documents such as medical certificates or police reports which reinforce the legitimacy of the emergency claim.

Half-Day Leave for Office

Half-day leave enables employees to take only a part of the day off to attend to personal matters, medical appointments, or other short-term obligations without taking a full day’s leave. No specific federal laws govern half-day leave. This type of leave is generally managed through employer policies or broader paid time off (PTO) policies.

The half-day leave template provides a concise format for requesting leave, specifying whether the morning or afternoon is needed. This assists in clear communication and smooth processing of the leave request. 

• The template clearly states the intent to request a half-day leave and specifies the exact date which is crucial for planning and approval processes.
• It outlines the specific times you plan to leave or arrive, such as [XX: XX am/pm] , ensuring transparency about the absence duration.
• It emphasizes your commitment to minimizing disruption by coordinating with a colleague [colleague’s name] who will oversee urgent tasks during the absence.
• The template also lets you express a willingness to compensate for the time off by working extra hours or completing tasks in advance which shows responsibility and consideration for team performance.

Leave for Marriage

Marriage leave is offered to employees for their weddings and related festivities. The availability and duration of this leave type can vary greatly between different employers and is not typically covered under standard leave policies. This type of leave is not mandated by federal law in the US and is generally left to the discretion of the employer, often seen in more comprehensive benefits packages.

This template allows you to clearly state your wedding date, and the duration of the leave you are requesting and includes a polite formal request for approval, making it easy for your employer to understand and process the request. 

• The purpose of the leave is immediately stated, with placeholders such as [number of days] for the duration and [start date] to [end date] for the specific dates of the leave, providing a clear timeframe and scope of the absence.
• The letter emphasizes the importance of the marriage ceremony, highlighting it as a significant milestone, thereby underlining the personal importance of the leave.
• It includes a detailed plan for delegation and task management during your absence, mentioning a placeholder [Colleague’s Name] who will cover your duties, ensuring continuity of work without disruption.
• The template mentions attaching a wedding invitation, which serves as proof of the event, lending authenticity to your application and potentially aiding in the swift processing of the leave request.
• It ends with a polite thank you and a look forward to a positive response, maintaining a cordial tone and expressing eagerness to return to work with renewed focus post-event.

Leave for Vacation

Vacation leave is used for personal rest, relaxation, and recreation. This type of leave is generally planned well in advance and is most often paid. It is one of the most common types of leave provided to employees as part of their employment benefits. There is no federal requirement in the United States mandating employers to provide vacation leave. However, company policy typically dictates the terms of vacation leave, and some state laws may influence how accrued vacation time is managed upon an employee’s termination.

The vacation leave template includes placeholders detailing the intended vacation dates, arrangements for covering responsibilities in the employee’s absence, and a section for officially requesting approval, which helps streamline the leave approval process.

• The template is structured to ensure an organized request for vacation leave, starting with a personalized greeting.
• It clearly states the purpose of requesting approval for a specific number of days off, indicated by the placeholder [Number of Days] .
• The dates for the vacation are specified with placeholders [Start Date] to [End Date] .
• The body outlines your plans during your absence which includes mentioning a colleague [Name of Colleague] who will cover duties.
• It mentions completing pending tasks and providing a detailed handover document.
• The template invites the recipient to contact the applicant for further information or forms needed for the leave process.
• At the end of the application, gratitude is expressed for considering the leave request and ends with a warm closing and includes placeholders for adding your name and contact information.

Maternity Leave

Maternity leave is specifically allocated for childbirth and the care of the newborn. This leave can vary in terms of duration and compensation, depending on both employer policies and the legal framework in place. At the Federal level, the FMLA governs maternity leave, providing up to 12 weeks of unpaid leave. Some states enhance this provision with additional benefits, including paid leave options as seen in California, New Jersey, and New York.

This template is designed to facilitate a smooth and clear communication process for requesting leave. It includes several placeholders to ensure the letter is personalized and accurately addressed.

• The template outlines a detailed plan for transitioning responsibilities, which includes a placeholder for a comprehensive handover document that maps out ongoing projects and task statuses.
• Another key placeholder is [Colleague’s Name] , designated to take over duties, ensuring continuity of work during the applicant’s absence. 
• The template also highlights the applicant’s commitment to remain accessible via email for any urgent queries, enhancing communication while away. Before the leave, there is a commitment to train another specified [Colleague’s Name] on critical tasks and processes, preparing the team for the leave period.
• The template notes the requirement to attach a medical certificate and any necessary documentation as per company policy which ensures compliance and thoroughness.
• The letter concludes with a courteous thank you note and an expression of anticipation for the approval of the leave which reflects a well-organized and considerate approach to leave planning.

Study Leave

Study leave allows employees to engage in educational pursuits that enhance their professional skills or career progression. Employers typically offer this type of leave as part of their professional development benefits, and it can be paid or unpaid depending on company policies. There is no federal mandate for study leave in the United States; however, certain state laws or industry-specific regulations may encourage or support employers in providing leave for educational purposes.

This template helps you clearly outline the educational program, its relevance to your current job, and the expected outcomes. This structured approach helps in presenting a compelling case for why such leave should be granted and ensures all necessary details are effectively communicated.

• The template clearly states the intention to request leave for educational purposes, including the specifics of the program [Type of Educational Program] at [Institution’s Name] . This not only justifies the leave but also aligns it with personal and professional growth.
• The leave period is clearly defined with placeholders for [Start Date] to [End Date] , which are crucial for planning coverage during the applicant’s absence.
• The template highlights how the education will benefit you and the organization, making a case for the leave’s value beyond the individual’s personal growth.
• It outlines steps taken to minimize impact on workplace operations, including coordination with colleagues [Name of Colleague(s)] who will cover responsibilities, preparation of detailed instructions, and completion of all time-sensitive tasks.
• It is also mentioned that you can attach necessary documentation from the educational institution, such as the course outline and acceptance letter, which supports the application and assists in its approval.
• It also emphasizes your dedication to resuming your duties post-study, showing a strong commitment to your role and the organization’s success.
• The template encourages open communication and invites the recipient to request further information or discuss any necessary arrangements, demonstrating your proactive approach to their professional responsibilities.
• It concludes with a polite thank you and an expression of hope for a favorable response which helps to maintain a positive and respectful dialogue.
• Navigating Cultural Differences in Multinational Firms Regarding Leave Policies

In today’s globalized workplace, understanding and respecting cultural differences are essential, especially when it comes to requesting leave. This section explores the nuances of navigating multicultural dynamics in professional leave applications and how you can approach this:

• Learn about the cultural norms of your colleagues and supervisors, especially regarding leave requests. Some cultures value directness, while others prefer more formal or indirect approaches.
• Tailor your communication style to fit the cultural expectations of your audience. This might mean adjusting the level of formality in your leave application or the way you discuss your leave in person.
• Don’t hesitate to ask for advice from HR or colleagues who share your cultural background or have experience with the company’s cultural dynamics. They can provide valuable insights on how to effectively navigate the leave application process.

A well-crafted application ensures clear communication and efficient processing of your request. This guide has provided a step-by-step approach to writing an effective leave application, along with free templates for various leave scenarios. Whether you’re requesting vacation, sick leave, study leave, or other types of absence, these templates are available in DOCX, ODS, DOTX, and Google Docs formats to suit your needs. By following these guidelines and using the provided templates, you can navigate the leave application process with confidence and professionalism.

How far in advance should I submit my leave application?

It’s advisable to submit your leave application as early as possible, especially for planned leaves. This allows your employer to plan for your absence and ensures a smoother transition of responsibilities.

Can I take leave without pay if I have exhausted my annual leave balance?

This depends on your company’s policy. Some companies allow employees to take unpaid leave in certain circumstances, while others may not. Check your company’s leave policy or consult with HR for clarification.

Can I combine my annual leave with other types of leave, such as study leave or maternity leave?

This depends on your company’s policy. Some companies allow employees to combine different types of leave, while others may have restrictions. Check with your HR department for clarification.

Is it possible to cancel my approved leave application?

Yes, you can usually cancel your approved leave application, but you should do so as soon as possible and follow your company’s procedures for canceling leave. Inform your supervisor or HR department promptly and provide a valid reason for the cancellation if required.

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• How To Write A Leave Application For Office (Samples)

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Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind – What if they say no? The thought is justified.

Sometimes the company just can’t afford to let you go, especially if your reason for requesting leave is not that pertinent.

Sometimes, however, your leave application gets rejected, not because of the reason behind the request, but rather because of how you make the request.

For instance, if you craft a leave application in impolite language where you literally demand to be allowed to stay away from work, you probably won’t get your request approved.

Furthermore, there is a certain format you have to follow when writing your leave application. Remember leave applications are supposed to be formal documents. The leave application is the official way to request leave.

Of course, you could of course ask your manager for leave verbally, but even if they agree, you might still have to write a formal leave application letter.

This is why crafting an effective leave application is a skill everyone working in the corporate world should learn.

If you don’t know where to start or the do’s and don’ts of leave application writing, read on for a complete breakdown of everything you need to know.

DETAILS TO INCLUDE IN YOUR LEAVE APPLICATION FOR OFFICE

In a leave application for office, you need to explain to HR or the manager why you are taking a leave of absence: what situation exactly is prompting this action?

Below are some of the important details you should always remember to include when writing your leave application:

• Your complete name, address, contact information and employee code: These are details that identify who you are.
• Salutation: This is a greeting addressed to the recipient of the leave application.
• The subject of the application: This is where you specify the type of leave you are requesting for. For instance, you could write “Request for maternity leave .” This makes it clear even before the recipient reads the letter exactly what you are applying for.
• Why you are taking leave: In the letter itself, providing the reason for your desire to take leave. It could be for health reasons, to study, to go on vacation, to take care of an emergency that has emerged, maternity, adoption of a child, and so on.
• Number of days you’ll be away: It is very important that you remember to specify the number of days you intend to be away from the work place. This will allow the company to plan accordingly for your absence. Include the date you’ll go on leave and the date you’ll return to the workplace.
• Work plan in your absence: It goes without saying that work will continue in the organization even in your absence. While you may be entitled to take leave, it is always good when you show initiative and thoughtfulness by ensuring your responsibilities and duties will be handled in your absence. For instance, you can discuss this with your supervisor or with your colleagues and ensure your most urgent duties are distributed to colleagues. You can also train a replacement (an intern perhaps). Another solution would be creating a document that contains detailed information of your daily work. You can also indicate that you will be available in case of any emergency during your absence.
• Contact Information: Provide accurate contact information to ensure you are reachable during your leave. Sometimes emergencies come up and you are the only one who can solve the problem. For instance, if you are the only one who knows where a certain key document is located, they might need to reach you for assistance.
• Official documents: You should be ready to provide any documents, if necessary or if asked for, that support or corroborate your need to take a leave of absence. For instance, if you are taking sick leave, a letter from the doctor may be necessary.

THINGS TO REMEMBER WHEN WRITING A LEAVE APPLICATION

Below are some things to keep in mind when writing a leave application;

• Use a formal format: Ensure you draft the leave application in a formal format. This is because the leave application is an official letter, making your employer officially aware of your absence. You may have already informally discussed your leave-taking with the manager or supervisor, but it is the application letter that makes the matter official, which is why it needs to be written in a formal format. As for the contents of the application, we have already covered that above.
• Be concise: Don’t beat around the bush. Instead, get to the point straight away. Furthermore, don’t get too carried away explaining your reasons for taking leave – especially to the point of giving away too many personal details. Identify the most important details that need to be in the application and express them in a matter of a few paragraphs.
• Polite language: Use courteous language in the application. No matter how entitled you feel to being granted the leave request, don’t display that entitlement in the application letter. Use language that is polite, tactful, and convincing. This is especially important when you are taking a sabbatical – what some people call “ adult gap year ”. It is very easy for you application for a sabbatical to be rejected. You must therefore use tactful language to try and convince HR that this is something that a) you need, and b) might be beneficial to the company.
• Make it clear that you are coming back: Employees have sometimes been known to go on leave and not come back, perhaps due to being poached by other companies or quitting their jobs. To allay such fears, provide assurance to HR or your reporting manager that you will come back to the office and your duties as soon as your permitted leave duration ends.
• Show conscientiousness: Show conscientiousness about your duties and responsibilitie s at the workplace. That means you should demonstrate that your duties and responsibilities are important to you. If you simply write an application letter and talk about going to leave, but you don’t say anything about the work you will be leaving undone, it might give the impression that you don’t really care about your job.

Show conscientiousness by planning for how your duties and responsibilities will be taken care off in your absence. You can organize this with your supervisor or your close colleagues.

This is to ensure that there is smooth workflow even in your absence. It could also mean stating that when you come back from leave, you are going to make up for all the lost time.

• Express your thanks: At the end of the application letter, be sure to include one sentence where you thank the manager for taking the time to read through your application and (hopefully) for approving your request.
• Verbal permission: It is also advisable to get verbal permission from your reporting manager prior to writing your leave application. The application letter then becomes a way of making official what has already been approved.

THE DON’TS OF WRITING A LEAVE APPLICATION

The following are some of the things you should avoid when drafting your leave application letter:

• Ensure that there are no grammatical errors in your letter. Once you have typed it, read it at least two or three times to correct any grammar mistakes and punctuation errors.
• Don’t write in a casual tone.
• Don’t use complex terms or purple prose to show off. Ensure your application is as simple to understand as possible, something that can be read and understood quickly without having to consult the dictionary.
• Don’t use an informal format or make your leave application too long.

TYPES OF LEAVE YOU CAN APPLY FOR

1. sick leave.

This is when you take a leave of absence on account of an illness. Sick leave scenarios include physical illness, mental illness, health checkup, taking care of a sick loved one or dependent, or when you need to take time out to cope with or overcome the physical, psychological, and legal repercussion/effects of domestic abuse.

At the moment, there are no existing federal legal requirements for paid sick leave . Companies that are subject to the Family and Medical Leave Act (FMLA) are, however, expected to provide unpaid leave of up to 12 weeks for certain medical situations.

When crafting an application for sick leave, ensure you give relevant details (not too detailed, however) to prove credibility.

2. Study Leave

This is leave you take solely for the purpose of studying or carrying out research. Study leave, with or without pay , is not a legal requirement/obligation. Whether you get it and if you get paid is up to your employer. Keep this in mind when you are applying for study leave – remember that you are not entitled to either the leave or the pay. Choose your wording carefully.

3. Sabbatical

A sabbatical leave is the kind where you (for a given period) stop reporting to work for an extended period of time but you are still an employee of that company. Another name for it is “adult gap year” or “career break”. It’s highly likely to be an unpaid leave of absence.

There are no laws that cover you if you want to take a career break. This may be the most delicate application to write.

When writing the application for a sabbatical leave, figure out how to show that doing this will make you better at your job when you come back. Don’t display any entitlement, lest you either a) get denied, or b) lose your job in the process.

4. Vacation/Holiday Leave

Vacation leave is a period when you take time off from work to rest, relax, or attend to your own personal affairs. It is quite similar to annual leave (paid time off work). While vacation leave is not covered by law, there are many employers who offer paid vacation, usually as a means to attract employees.

The approach you take when writing your vacation leave application should be informed by your company’s guidelines or regulations concerning vacation leave.

5. Maternity/Paternity Leave

Maternity leave is a period during which a mother, before and after her child’s birth, is allowed to take time off from work. The US laws do not guarantee any national statutory paid parental leave for new mothers and fathers.

That said, there are some employees who are entitled to 12 weeks of unpaid leave annually for birth, adoption, or medical leave under the Family and Medical Leave Act (FMLA). Unfortunately, not all companies are covered by the FMLA (they have to have at least 50 employees).

6. Emergency Leave Application

This is when you need to take leave to deal with unforeseen circumstances that have emerged, such as the death of a loved one. Other scenarios include an accident, a major surgery, to visit a terminally ill family member, and so on.

LEAVE APPLICATION SAMPLES

Now that we have covered the different kinds of leave, let us look at samples of how to write applications for some of the different leave types.

1.  Study Leave Application Letter Sample

Manager’s Name Institute’s Name Date

Sub: Leave Application for Further Study

Dear Sir/Madam

I am writing this to request for a six-month study leave, to start on [date]. During the leave period, I will be at [name of educational institution] pursuing a [name of program or course]. The program starts on [date].

After I have completed my period of study, I believe I will bring greater value to the organization. Should my leave application be granted, I intend to resume my duties at the office on [date]. I will be greatly indebted to the company for giving me this opportunity to further my studies.

I am also thankful for the opportunity to serve this company.

Yours faithfully, Name Job Designation Contact Number

2. Sick Leave Application Letter Sample

The Manager Company Name Date

Subject: Leave Application Due To The Flu

Dear Sir/Ma’am

This is to inform you that I am currently suffering from the flu. After visiting the doctor on Wednesday, I was diagnosed with the flu and bed rest was prescribed.

My fever is consistently at over 100 degrees, my muscles ache, I have chills and sweats, and I cough throughout the day. I also have frequent headaches, nasal congestion, and sore throat. I am afraid that not only does my illness make it impossible for me to discharge my duties, but it also poses a risk to the rest of my colleagues who might also contract the flu if I continue coming to work.

For that reason, I am applying for a ten-day leave to ensure I am completely well when I return to the office. Attached to this application is a letter from my doctor. I hope you take my application into consideration.

3. Annual Leave Application Letter Sample

Manager’s Name Company Name Date

Subject: Annual Leave Application

Dear Mr. /Ms. [Recipient’s Name]

I am writing this to let you know that I will be taking my company-sanctioned annual leave for a period of one month, starting on [start date] and ending on [end date]. Throughout the year, I have not gone for leave, and would like to at this time utilize my full annual leave allowance.

Having had this discussion with my supervisor already, my responsibilities and duties have been distributed to colleagues in my department. I can therefore take this leave with a clear conscience that work will continue smoothly in my absence.

During the leave, I intend to travel, and due to the nature of said travel plans, it will be difficult to reach me on phone. I therefore urge that in case of any urgent work-related matters that require my attention, do write to me via email: [enter email address].

I will be grateful for a positive response to this application.

Thank you and regards,

4. Sabbatical Leave Application Letter Sample

Dear [Recipient Name],

My name is [name] and I have been working in the IT department for the last three years. Of late, however, I have felt the desire to be more and do more in my work. I feel as if I am stuck repeating the same monotonous tasks daily. I would like to take a sabbatical leave to help me renew my motivation and at the same tme increase my skills, particularly in coding and graphic design. I believe this will be instrumental in helping me take on more responsibilities and more complex tasks when I come back.

It is due to this desire for self-development and for a renewal of my passion for my job that I am requesting an extended sabbatical leave of [period]. During this time, I will take a few online courses on coding and graphic design.

Committed as I am to this company, I believe that when I resume work, I will be in better shape to give my all to the job and truly be of high value to [company’s name].

It is with the earnest hope of approval that I write this application.

Best regards,

5. Maternity Leave Application Letter Sample

Subject : Application for Maternity Leave

Dear Sir/Madam,

This is to inform you that I intend to take the allotted [write down number of weeks/months] of maternity available to me, starting on [start date]. In the event that there are no pregnancy or delivery-related, unforeseen issues that crop up, I intend to resume my duties at the end of my maternity leave on [tentative joining date].

Should my plans change for any reason, be sure that I will inform you speedily. Attached to this application is a letter from my doctor with confirmation of the relevant details.

During this period, you can reach me at this number for any emergency: [contact number].

Yours Sincerely,

6. Vacation Leave Application Letter Sample

Subject : Leave Application for Family Vacation

I am writing this to request approval for a 12-day vacation leave, starting on [start date] and going on up to [end date]. My family and I have been planning a trip to Brazil.

Having known for a while that I intend to take vacation leave, I have in the last few weeks been staying extra hours at work to ensure that I finish my most urgent work projects. I have also communicated with my immediate supervisors and had my work duties and responsibilities distributed to my colleagues to ensure smooth continuity even in my absence.

Thank you, and I am looking forward to your response.

Yours sincerely,

7. Leave Application For Emergency

Subject : Funeral Leave

I write this email to inform you of a family emergency that has disrupted my life and made it impossible for me to come in to work. Last night my sister passed away, having been bedridden in the hospital for the last two weeks after a heart surgery. Arrangements of the funeral – as well as the grief – are going to keep me preoccupied for the next few days.

I am sorry for any inconvenience that will be caused by my absence and have called into the office to organize the distribution of my most urgent duties to colleagues. In any case, I will be back at the office on [date], during which I will complete the remaining tasks.

Thank you for your kind consideration.

WRAPPING UP

The biggest take-away from this is that leave application letters should be formal, polite, and follow a particular format. The what of your application is also very crucial, and this means giving the reason why you want to take leave.

The more urgent or pertinent your reason, the higher your likelihood of getting your application request granted.

Another important thing to remember is conscientiousness. The moment you say you want to go on leave, the management starts to wonder what will happen to the work you are supposed to be working on.

Though this might depend on the context and on the organization’s protocols, it is usually a good idea for you to make arrangements that ensure the disruption in workflow is as minimal as possible in your absence.

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

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Leave Request Letter

Last Updated On February 26, 2020 By Letter Writing Leave a Comment

Employees or students request for leave when personal or family issues affect their performance at work such that they are not able to handle their duties. A leave request can be used to ask for a short or a long period away from work. 

Such a letter is written by a student or an employee to the highest authority of the institution they are affiliated with. This letter can be used to request time off because of sickness, maternity or paternal leave, for personal or family reasons.

This letter is important to inform the concerned party of your absence in a proper way. It is also a formal document that keeps a record of your leave days. Through the letter, the employee can propose to the employer how their work will be handled when they are away and what they will do to avoid inconveniences in the workings.

Tips for writing a leave request letter

• Read through any leave policies and guidelines that the institution provides
• Describe the reason for the leave precisely
• Specify the dates of leaving and returning
• Use professional and polite language
• Keep the content of the letter formal
• Mention someone to back you up in your absence
• Include a signature at the end
• Keep it brief and precise

Leave Request Letter Templates

Personal or family commitments can require more of your time. Here is a leave request letter template that you can use to draft a leave request. For more information see the sample letters below.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________, a student in the faculty of ____________. I hereby write to request for a leave because I have not been feeling well for some time now.  After visiting the hospital I was diagnosed with ____________ and the doctor has recommended that I take a ____________ weeks’ rest. I hope to start my leave on ____________. Kindly find the attached medical report for your reference.

Since it is the end of the semester and the exams are coming up, kindly make arrangements for me to take the exams at a later date when I return. I hope to be back in class on ____________ when I get better. I have discussed my situation with the faculty head and he has agreed to ask the lecturers to send me notes and assignments on my email.

I assure you that I will work hard to catch up with what I have missed when I return. I hope that you will grant me the leave days mentioned above. I look forward to your approval.

Your Faithfully,

(__________________)

Date (Date on which letter is written)

Sub:____________________________________________

Dear ____________,

I would like to bring to your kind attention that my doctor has advised me complete bed rest for ___________ days due to __________. I have gone for a blood check up and has been detected with ______________. I am enclosing my medical reports for your reference.

I am handling my responsibilities to __________ who can handle my responsibilities in an efficient way in my absence. I hope you will consider my request and grant me leave w.e.f ____________ to ___________. I will resume my duties on _______________.

Thanking you,

Yours sincerely’

(________________)

Leave Request Letter Samples

Do you need some time off and you have no idea how to write a leave application? Our free leave request letter will guide you through writing a professional and quality letter to your employer.

Earl Watts,

3 Cypress Court

Eastlake, OH 44095

United States

Date:____________ (Date on which letter is written)

Dannie Browning,

68 Sugar St.

Ashtabula, OH 44004

Sub; Request for leave

Dear Mr. Browning,

Kindly accept this letter as a formal request for one week leave to attend a personal matter. I have received sad news that my father has fallen ill and is now hospitalized at Lakewood Hospital back home in Texas. I wish to take this leave to visit my father and support my family in this difficult time. 

I plan to leave the office tomorrow 7 th November 2019 and resume work on 14 th November 2019. I apologize for the short notice since this was an emergency. I have explained my situation to my team leader and we are in agreement that Darius Ware will assume all my duties until I return. In my absence from office, I will be reachable through my email [email protected] since I will not be in a position to take phone calls.

I will be assuming my duties on 14 th November 2019. Kindly grant me this leave.

Thank you in advance.

Yours Sincerely,

Robert D Costa

Assistant Manager

Mr. Samuel Thomson

Sub: leave application

Dear Mr. Thompson,

I, hereby, would like to inform you that my doctor has advised me to take complete bed rest because of high fever and chronic headache. I am writing this application to serve as an official document supporting my leaves. I would be very grateful to you if you consider my use and grant me leave for one week starting from 20th August. I am enclosing my medical reports for your reference.

I have explained everything to my team member regarding the current project and I am confident that he can handle the project well in my absence. I will be resuming my duties on 28th August. I hope that will grant my leave for the above mentioned days.

Leave Request Letter Email Formats

Leave request letters can also be a challenge to someone who has never written one. Have a look at the sample email of a leave request letter that you can customize to craft a convincing leave application.

Dear Mr. Griffith,

My name is Monty Velasquez, a peer lecturer in the faculty of Mathematics. I hereby write this letter to request for a leave for two months. I have been diagnosed with a chest problem and I am scheduled to have surgery on 15 th May 2020. I present this leave application with a month’s notice of my departure. I hope to start my leave on 10 th May 2020 and return to work on 16 th July 2020 if the procedure is successful.

While I am away, I recommend my colleague Elinor Cruz to carry on with my pure mathematics class until I return. Before I leave, I will update her on the progress with the curriculum and research projects. Therefore I don’t oversee any delays with the student’s curriculum. I apologize for any inconvenience that may result from my absence.

If the procedure is a success, I will work from home in the last month. I hope that you can make arrangements for me to have flexible working hours when I return so that I can ease back to my duties. Thank you for your consideration and I hope for a positive response from you.

Kind regards,

Monty Velasquez

I am writing this letter to officially inform you that I will not be able to attend the office for two days, as I need to be in person for selling my land to a buyer on the outskirts of the city.

All the procedures for selling the land has been done, and I must be present in-person to sign the documents related to selling the property. So, I kindly request you to consider my application and grant me officially informed leave on 17th April and 18th April 2005.

Thanking You,

Donald T. Proctor

Different institutions and organizations have leave policies and guidelines that employees must adhere to. When writing a leave request letter, it is important to be knowledgeable about these guidelines.

To write a quality request, use polite and professional language and be precise about the reason for leaving. Indicate the dates of departure and resumption and what you will do to ensure smooth working while you are away.

Megha Kothari

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Applications

Leave Application Email (14+ Examples & Samples)

The leave application letter is a letter you write when requesting for a leave of absence for a particular duration from the office. Its concept stems from the formal methods employees ask for a break from work for a specified period. The reason you write a leave application email is to inform your employers that you are not in a position to carry out your duties for a specified period. It is vital to draft a leave application email to ensure there is no misunderstanding that might arise from you not being at work. This also your employer to have time to get a suitable replacement for the duration you will not be around. Therefore, work still gets to go on even in your absentia.

Leave Application Format

Designation:

Company name:

Date (should be date of writing this letter) 

Name of employer:

Company Name:

Sub: Subject of your leave application

This is the first section where you should elaborate to your employer the reason you are taking a break from official duties. You should also state the duration of your leave and state a valid reason why that needs to be soon. Make sure to be short and precise rather than writing lengthy sentences.

Here, explain to your employer on the status of the projects you are currently doing. If the project remains incomplete, you should hand it over to another competent individual who you should name to complete it.

You should thank your employer for taking time to consider your leave application email. Give the number through which you can be contacted in the event of an emergency.

Your faithfully,

(Your signature)

(Your name)

Casual Leave Application for Project Example

Emergency Leave Email

Emergency leave is vital to allow you to attend to unanticipated circumstances, for instance, the death of a family member. Typically, for the funeral leave, it should not be more than three days. For you to qualify for the emergency leave, there needs to be;

• A major surgery
• A life-threatening injury caused by an accident
• Visiting a terminally ill immediate family member
• Confirmed death

Formal Leave Application

Leave Application Email for Office

Leave Application for College Principal

Leave Application for College Student

Leave Application for Controlling Officer

Leave Email Application for Restricted Holiday

Leave Request Application for Student

Marriage Leave Application Email

Sample Employee Leave Application Email Letter

Sample Leave Application Email for One Day

Sick Leave Email

This is an email requesting a leave of absence from work because of sickness. The different scenarios where a leave of absence is granted include.

• Personal mental or physical sickness
• Regular health checks
• Caring to an ill parent, child, or spouse
• Addressing a legal, psychological or physical effect as a result of domestic abuse

Vacation Leave Application Email

Tips for writing a leave application email

• Give a precise explanation of why you are applying for the leave
• Address your employers formally
• State the exact dates for the leave as well as when you intend to return to work
• Be brief, concise and straight to the point
• Make use of polite language and formal content
• State the number of days you desire to be on leave
• Write a reason why you want a leave in the subject

Having read through this article, you are now well-versed on what is a letter application email. You also know the different types of leave application email. With this in mind, you will be able to apply for the proper one depending on your needs at the moment.

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15 Sample Leave Letter for Personal Reason

Are you in need of a Sample Leave Letter for Personal Reasons ? Whether it’s an unexpected family matter, a personal emergency, or a pressing commitment, it’s important to write a formal leave letter to inform your supervisor or manager about your situation. To help you with this task, we have curated 15 sample leave letters for personal reasons. These templates will guide you in expressing your request professionally and effectively. So, let’s dive in and find the perfect leave letter that suits your needs.

5 Tips for Writing an Effective Leave Letter for Personal Reason

• Be Clear and Concise : When writing your leave letter, clearly state the dates you need to be absent and the reason for your leave. Keep the letter brief and avoid unnecessary details.
• Use a Formal Tone : Maintain a professional tone throughout the letter. Use polite and respectful language to express your request.
• Provide Sufficient Notice : It’s important to inform your supervisor or manager as soon as possible. Give them ample time to plan and make necessary arrangements during your absence.
• Offer Assistance : Show your willingness to support your colleagues during your leave. Offer to delegate your tasks or provide assistance remotely if needed.
• Follow Company Policies: Familiarize yourself with your company’s leave policies and procedures. Adhere to the guidelines for requesting a leave, submitting documentation, and any other requirements specified by your organization.

Next start by choosing the appropriate sample leave letter to effectively communicate your personal leave request and ensure a smooth transition during your absence:

• Subject: Leave Request – Personal Matter

Dear [Supervisor/Manager’s Name],

I am writing to request a leave of absence from [start date] to [end date] due to personal reasons. During this time, I need to attend to some pressing family matters that require my immediate attention. I understand the inconvenience this may cause, but I assure you that I will complete any pending work and delegate my responsibilities to a colleague if necessary.

Thank you for your understanding and support.

Sincerely, [Your Name]

• Subject: Request for Personal Leave

I am writing to formally request a leave of absence from work for personal reasons. I would like to take leave from [start date] to [end date] in order to attend to some urgent family matters that require my presence and attention. I assure you that I will complete any pending tasks and ensure a smooth transition of my responsibilities before my departure.

Thank you for considering my request.

Yours sincerely, [Your Name]

• Subject: Leave Application – Personal Reason

I am writing to request a leave of absence from [start date] to [end date] for personal reasons. Unfortunately, I have encountered an unexpected family matter that needs my immediate attention and support. I will make sure to complete all urgent tasks before my leave and provide necessary updates to my team members.

Best regards, [Your Name]

• Subject: Personal Leave Application

I am writing to request a leave of absence from [start date] to [end date] due to personal reasons. My [family member/close friend] is facing a significant health issue, and I need to be by their side during this crucial time. I will ensure that my work is up to date and delegate any necessary tasks so that my absence does not disrupt the workflow.

Thank you for your understanding and consideration.

• Subject: Leave Request – Personal Emergency

I am writing to request a personal leave of absence from [start date] to [end date]. Unfortunately, I have encountered a personal emergency that requires my immediate attention, and I need to take time off work to address it. I will do my best to minimize any impact on the team and complete all essential tasks before my absence.

• Subject: Request for Leave of Absence – Personal Reason

I am writing to request a leave of absence from [start date] to [end date] due to personal reasons. I need time to address some personal matters, which require my attention and presence. I will ensure to properly document any ongoing tasks and delegate responsibilities to [colleagues’ names]. If needed, I am happy to assist them remotely during my leave.

Best, [Your Name]

• Subject: Paid Personal Leave Request

I am submitting this request for a paid personal leave from [start date] to [end date]. I have an urgent personal matter that requires my attention, and I need to take some time off work to deal with it properly. I will ensure that all essential duties are handled before my leave, and I will be accessible if any urgent issues arise.

Thank you for your consideration and understanding.

• Subject: Leave Request – Personal Reasons

This is a formal request for a leave of absence from [start date] to [end date] for personal reasons. I am facing an unexpected personal emergency and need to address it immediately. I will do my best to complete all pending tasks and hand them over to [colleagues’ names] before my leave. I can arrange a call or video conference during the leave period if needed.

• Subject: Leave Request – Personal Circumstances

I am writing to request a leave of absence from work from [start date] to [end date] for personal reasons. I am experiencing some personal circumstances that require my immediate attention and care. I will provide updates to [colleagues’ names] on my projects and ensure that all critical tasks are completed before my leave.

Thank you for your consideration and assistance.

• Subject: Personal Leave Request – Urgent Family Matter

I am writing to request a personal leave from work from [start date] to [end date] due to an urgent family matter that needs my presence and attention. I will make sure that all essential duties are completed before my leave date and that I delegate responsibilities to ensure that the team functions smoothly in my absence.

• Subject: Request for Personal Leave of Absence

I am writing to request a leave of absence from [start date] to [end date] for personal reasons. This time off is necessary for me to address important personal matters that require my immediate attention. I will complete any pending tasks before my leave and provide instructions to [colleagues’ names] for any ongoing projects.

Thank you for your understanding and cooperation.

I am submitting this application to request a personal leave of absence from [start date] to [end date]. I need some time off to attend to personal matters and to rejuvenate. During my absence, I will ensure that all pending tasks are completed or handed over to [colleagues’ names] so that the workflow is not disrupted.

Thank you for your consideration and support.

• Subject: Leave Request – Personal Commitments

I am writing to request a leave of absence from [start date] to [end date] due to personal commitments. I have important obligations that I need to fulfill during this time, and it requires my full attention and participation. I will arrange for any necessary handover and provide assistance remotely if needed.

Thank you for understanding my situation.

• Subject: Personal Leave Request – Family Event

I am writing to formally request a personal leave from [start date] to [end date] to attend a significant family event. This is an important milestone in my family, and I would like to be present to support and celebrate with them. I will make sure that my tasks are completed or delegated appropriately before my leave begins.

I am submitting this request for a leave of absence from [start date] to [end date] for personal reasons. I have some pressing personal matters that require my presence and attention during this period. I will ensure that all ongoing projects are handed over smoothly to [colleagues’ names] and provide necessary documentation to facilitate a seamless transition.

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Home » Application » Leave Application » 10 Days Leave Application for Office for Personal Reason – Sample Leave Application for Office for Personal Reason

10 Days Leave Application for Office for Personal Reason – Sample Leave Application for Office for Personal Reason

Table of Contents:

• Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample 10 days leave application for office for personal reason.

To, The HR Manager, ______________ (Name of the company), ______________ (Address of the company),

Date: __/__/______ (date)

Subject: Request for ten days leave

Dear Sir/Madam,

With due respect, my name is ___________ (name) working as a ___________ (designation) in _____________ (department).

Through this letter, I would like to bring to your attention that due to some personal reason I have to _________ (mention reason in details). As this is an unavoidable situation, I will not be able to come to the office for the next 10 days.

I request you to grant me 10 days leave from __/___/____ (date) to __/__/____ (date). Kindly, approve my leave application and I assure you that I will resume my work from __/___/______(date). If you have any concerns regarding this, you can contact me at _________ (contact details).

Thank you in advance for your kind consideration and cooperation.

Yours Sincerely, _____________ (Signature), _____________ (Name), _____________ (Designation)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• A: Begin with a respectful salutation such as "Dear Sir/Madam" or "To the HR Manager" to maintain a professional tone.
• A: Clearly state your name, designation, department, reason for leave, and duration of the leave.
• A: Yes, specifying the date of your return helps HR in planning and scheduling tasks accordingly.
• A: Express appreciation for the consideration and cooperation in granting the leave at the end of the letter.
• A: Yes, express willingness to provide further information or assistance if required to facilitate the leave approval process.

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By Rahul Sharma

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Leave Application Letters

Jobs come with their own employment benefits and perks. One of them is to avail leaves. But you do not get leaves just like that. Every company has its own leave policies and to avail them the employees must use formal ways to apply for the leave.

For this purpose, a leave application letter must be written. The process comes out to be easy, you write a leave application letter and submit it to the human resource department. They will forward it to the respective manager for approval or rejection.

With research and advancement in workplaces, the companies have very well-defined policies. The concept of verbal and unannounced leaves has been abolished.

Writing leave application letters can be more beneficial. Documentation is the core of any business/work. If it is not written or documented, it doesn’t even exist. For this reason, a written application will always be proof that you applied for the leave stating any reasons.

Writing a leave application is just not enough. A well-written leave application can result in the leave being accepted.

It is very important to write a very clear leave letter stating all the reasons for the leave. The application should include the dates for the leave period. This helps the employer to arrange for a cover in the absence.

The letter should be formal and maintain a very polite and requesting tone. Emergency contact details should also be mentioned in the letter.

It is a very good practice to attach supporting documents. This makes your leave decision stronger for the employer.

If you have arranged for any fellow employee to look after your responsibilities in your absence, that should be mentioned in the letter.

Leave application letters can be used for various circumstances such as sick leave, travel purposes, annual leaves, personal/carer’s leave, and compassionate leave. For all these leave types, it is best to apply for the leave in advance.

This will make you appear more professional. If the reason for the leave is related to health, it is best to attach the medical reports with it.

Transparency is very important and keeping the letter as clear as possible would be very helpful. Showing your plan to provide a cover and how your work will be handled in your absence increases the chances of the leave is approved.

Providing alternatives like working remotely and taking up any emails should also be a part of the leave.

Sample Leave Application Letters

Due to sickness.

This is to inform you that I have been diagnosed with typhoid. My health condition does not allow me to attend the office and perform routine tasks. I have been advised by my doctor to take a rest for at least one week. I have attached my medical certificate and the doctor’s prescription as proof of my illness. Kindly grant me leave for one week starting on 13th July. I hope to recover fully during this time so that I can resume office activities as soon as possible.

I shall appreciate your kind consideration.

Family emergency

I regret to inform you that I shall not be able to attend office for the next 2 days due to a family emergency. Kindly grant me leave for the 26th and 27th of November. I have guided my assistant to reschedule all due appointments with our clients. I shall take care of all the pending work as soon as I return to work.

I shall be much obliged to you for approval of my leave application.

Accompany father at the hospital

With due respect, it is stated that I need to accompany my father to the hospital tomorrow for his routine check-up. I, therefore, request you to grant me leave for one day, 4th May 2018.

I have already completed tomorrow’s due tasks. You may also contact me on my phone in case something urgent comes up.

I shall be much obliged to you for granting me the requested casual leave.

Hospital assistance

I am working as an assistant accountant in the company. With immense grief, I want to inform you that my father is hospitalized due to a [REASON]. The doctor has suggested bed rest and until he gets discharged from the hospital, I must accompany him. I would like to apply for a three-day leave starting from 26.06.XX till 28.06.XX.

I have requested and guided Mark to cover for me in my absence. He is happy to take up my work. I can be contacted via email and call when needed. I can assure you to look after my pending work as I come back. I would be very grateful if you could approve my leave request.

Due to bad health condition

With due respect, I want to mention that I have been working in the company as a [mention designation] for the last two years. I have always been a diligent workforce & for that purpose, you can check my record. I was feeling a real discomfort for the last week. Yesterday I paid a visit to my doctor & he told me that I am suffering from a bad stomach which has badly affected my gallbladder.

He further told me that I need a proper examination done followed by some blood tests. To follow the instructions of my doctor I need to take a break from the office work so that I can spare some proper time for my health. By keeping in view, the above-narrated situations, you are requested to grant me leave for a minimum of one week from [date] to [date].

I shall be utterly obliged if you consider my plea.

Due to bad weather

It is respectfully submitted that I come to the office from a great distance. I have learned about the forecasting of bad weather for the whole coming week from [date] to [date]. Unfortunately, the company didn’t provide me pick & drop due to many miles. I come on my own on daily basis via public transport which on normal days is manageable somehow but in such a rainy & stormy week I am afraid that I won’t be able to make sure of my regular presence in the office.

That is why I humbly request you to allow me to have off days when the weather is too averse to cover such a big deal of distance. I assure you that this rare absence in the coming week won’t affect my official targets to be completed on time. I shall be highly obliged for this act of kindness.

To attend sudden death

It is requested that I have come to know the very sad news of my grandfather’s death in my hometown some time ago. I am in extreme grievance for the news.

I request you to kindly grant me leaves for about a week from [date] to [date] so that I may go to my family to console them & attend his funeral ceremony. I will appreciate this act of gentleness. Thanking you I remain.

To accompany a wife who’s on maternity leave

With much honor, it is stated that my wife is on her maternity leave & is only three weeks away from her delivery of our first child. This is the time when my wife & my child need me the most to take care of them in every possible way. Keeping in view my current situation I plea you to allow me to leave for at least three weeks from [date] to [date] until my child safely comes into the world as this is my right & obligation both at a time.

I knew that I will have to ask for these leaves which is why I have completed most of my tasks beforehand & have submitted them to the concerning authorities as well. During my absence, if you need any clarification or discussion to be made, I will be available on the video call to explain whatever the matter is. I will be highly indebted to you for this favor.

Annual leave request

Most respectfully, I would like to apply for my annual leave. According to my work contract with you, I can go on annual leave for a period of 21 days. I believe this is the right time for me to avail of this leave since I have just completed my recent project and there are no more ongoing tasks now. I, therefore, request you to approve my application. I wish to start my leave period from Monday 5th April.

I would like to thank you in anticipation.

Family unforeseen situation

With due honor, it is stated that suddenly, my family got trapped in some unforeseen problems. Being the sole wage earner, I must reach there as soon as possible. For that purpose, I appeal to you to kindly grant me leave for at least three days from [date] to [date].

I am on the lookout for your generous approval for this application. I hope that you will recognize the unusual situation & show your consent to leave. I shall be absolutely gratified abundantly.

Leave Application Mail – 7+ Samples, Formatting Tips, and FAQs

Are you an employee in India looking to take a leave of absence from work but don’t know how to write a proper leave application mail? Look no further! In this article, we will provide you with all the necessary information and tips you need to write a professional and effective leave application mail that will get you the time off you need.

Taking a leave of absence is a crucial aspect of maintaining a healthy work-life balance, and it is essential to do it right to avoid any negative consequences, such as workflow disruptions or strained relationships with your colleagues and superiors. That’s why we have designed this guide specifically for employees in India to help you easily navigate the process.

We will cover the essential elements of a leave application mail, including the subject line, salutation, introduction, reason for leave, duration, closing, and signature. Additionally, we’ll provide valuable tips and suggestions for writing a leave application mail in a manner that is polite, formal, and respectful of company policies and guidelines.

So, whether you’re taking a medical leave , casual leave , maternity leave , or annual leave, this article will provide you with all the necessary guidance and samples to write a leave application mail that is concise, specific, and effective. Let’s get started!

• 1 Leave Application Mail to Manager
• 2 Leave Application Mail for Office
• 3 Leave Application Mail for Personal Reason
• 4 Leave Application Mail in Office
• 5 Leave Application Mail to Boss
• 6 Exam Leave Application Mail to Boss
• 7 Leave Application Mail for Marriage
• 8 Sick Leave Application Mail
• 9.1 Components of a Proper Leave Application
• 9.2 Structuring the Application
• 10.1 What is the format for writing a leave application email?
• 10.2 How do you write a sick leave application mail?
• 10.3 What is the maximum period for which you can take leave?
• 10.4 Should I provide any supporting documents while applying for leave?

Leave Application Mail to Manager

To, Manager Name, Department Name, Company Name.

Subject: Leave Application Mail to Manager

Dear Sir/Madam,

I am writing this mail to inform you that I need to take a leave of absence from work due to some personal reasons. I request you to kindly grant me leave from (Starting Date) to (End Date). During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Thank you for your kind consideration.

Sincerely, (Your Name)

Leave Application Mail for Office

To, HR department, Company Name.

Subject: Leave Application Mail for Office

I am writing this mail to let you know that I need to take a leave of absence from work due to some personal commitments. I request you to kindly grant me leave from (Starting Date) to (End Date). During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Leave Application Mail for Personal Reason

Subject: Leave Application Mail for Personal Reason

I am writing this mail to request you to kindly grant me leave from (Starting Date) to (End Date) due to some personal reasons. During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Thank you for your consideration.

Leave Application Mail in Office

Subject: Leave Application Mail in Office

I would like to request a leave of absence from (Starting Date) to (End Date) due to unforeseen circumstances. I would ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Leave Application Mail to Boss

To, Boss Name, Department Name, Company Name.

Subject: Leave Application Mail to Boss

Exam Leave Application Mail to Boss

Subject: Exam Leave Application Mail to Boss

I am writing this mail to request you to kindly grant me leave from (Starting Date) to (End Date) due to my semester exams. During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Leave Application Mail for Marriage

Subject: Leave Application Mail for Marriage

I am writing this mail to request you to kindly grant me leave from (Starting Date) to (End Date) due to my marriage . During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Sick Leave Application Mail

Subject: Sick Leave Application Mail

I am writing this mail to inform you that I need to take a sick leave from work due to my health problems/medical treatment. I request you to kindly grant me leave from (Starting Date) to (End Date). During my absence, I will ensure that all the pending work is finished, and I handover my responsibilities to my colleague.

Leave Application Mail Format

Writing an effective leave application mail is crucial for employees in India who need to take a leave of absence from work. To help you write a professional and impactful leave application mail, we’ve put together a guide on the components and structure of a proper application.

Components of a Proper Leave Application

A leave application mail should contain the following elements:

• Subject line:  The subject line should be short and informative, indicating the purpose of the email. It may include information such as type of leave, duration, and reason (if necessary).
• Salutation:  Begin the email with a polite greeting that addresses the recipient by name and gets their attention.
• Introduction:  Start by stating the purpose of the email and briefly explain the context of your leave application (e.g., annual leave, sick leave, personal leave , etc.)
• Reason for taking leave: Explain the reason for your request clearly and concisely. This may include briefly explaining your situation or a doctor’s note.
• Duration of leave: Be specific about your leave’s start and end date to avoid any confusion.
• Closing:  Thank the recipient for considering your leave application and provide contact information for follow-up if necessary.
• Signature:  End your email with a professional and courteous closing remark, and include your name, job title, and contact information.

Structuring the Application

To structure your leave application mail compellingly, we suggest the following:

• Keep it concise: Be clear and to the point with your request. Include only relevant information and avoid extraneous details.
• Follow a logical sequence:  Present your information in a logical order and provide context as necessary to help the recipient understand your request better.
• Be Polite and Respectful: Show appreciation for the recipient’s time and consideration. Remember to use respectful language and a formal tone to maintain a level of professionalism.

By keeping these components and structural suggestions in mind, you can create an effective leave application mail demonstrating your professionalism and respectfulness while making a clear case for why you need time off.

What is the format for writing a leave application email?

The format for writing a leave application email should include the following details; start with a proper and attractive salutation, the body of the email should contain the reason behind the leave, the duration of the leave, and the date on which the employee is expected to resume the work. Then conclude the email with a proper salutation.

How do you write a sick leave application mail?

Begin with the proper salutation, in the body section, provide details such as the reason for the sick leave, duration of leave, if any documents need to be submitted then mention it, and request them to kindly grant you the leave to rest and get healthy.

What is the maximum period for which you can take leave?

The maximum period for leave may vary office-to-office. However, from the Basic Conditions of Employment Act (BCEA) in India, an employee is entitled to 12 days of leave every year, which can be accumulated up to a maximum of 30 days’ leave.

Should I provide any supporting documents while applying for leave?

It depends on the type of leave you are applying for. For instance, if you are applying for a sick leave, you may have to provide a doctor’s note or medical certificate to support your application. In some cases, the HR department may ask you to provide additional documents to substantiate your leave application.

Related posts:

• Leave Application for Office – 13 Samples, Formatting Tips, and FAQs
• Sick Leave Application for Office – 7+ Samples, Formatting Tips, and FAQs
• One Day Leave Application for Office – 5+ Samples, Formatting Tips, and FAQs
• 5 days Leave Application for Office – 7+ Samples, Formatting Tips, and FAQs
• 2 Days Leave Application for Office – 3 Samples, Formatting Tips, and FAQs
• Maternity Leave Application – 5+ Samples, Formatting Tips, and FAQs

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

Avail your free 1:1 mentorship session.

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Application for One Day Leave from Work (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application for one day leave from work.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

One Day Leave Application for Your Workplace

First, find the sample template for application for one day leave from work below.

Subject: Application for One Day Leave

Respected Sir/Madam,

I, [Your Full Name], employed as [Your Designation] in [Your Department’s Name], am writing this letter to kindly request a leave of absence for one day on [Expected Date of Leave].

The reason for my leave application is [Reason for Leave. For example, personal work, family function, health check-up etc.]. I understand the responsibilities of my position and have, therefore, taken steps to ensure that my absence will not hinder the workflow. [Name of a colleague or a short description of how you have arranged for your tasks to be taken care of] will be handling my tasks for this period.

I will ensure that all my work up to date is completed and any pending work, if any, will be taken care of as soon as I return to work on [Date of Return].

I am hopeful for your kind understanding and positive response towards my request. I apologize for any inconvenience that may result from my absence and thank you in advance for considering my application.

Yours sincerely, [Your Full Name] [Your Employee ID] [Your Contact Information]

Below I have listed 5 different sample applications for “application for one day leave from work” that you will certainly find useful for specific scenarios:

Application for Emergency Medical Leave from Work

To, The Manager, [Company Name], [Company Address], [City], [State], [Postal Code]

Subject: Application for Emergency Medical Leave

I understand the responsibilities of my position, and I have taken the necessary steps to ensure that my absence does not disrupt the workflow. I have briefed my colleague, [colleague’s name], about my ongoing projects and he/she has kindly agreed to oversee them in my absence.

Thank you for considering my application.

Yours sincerely,

[Your Name] [Your Position] [Your Employee ID] [Your Email Address] [Your Contact Number] Date: [Current Date]

Crafting an Application for Bereavement Leave

[Your Department],

[City, State, PIN]

Dear Sir/Madam,

I am writing this letter to inform you about the unfortunate and sudden demise of my [relationship with the deceased, e.g., father, mother, etc.], Mr./Mrs. [Deceased’s Name] on [Date of Passing]. This is a very difficult time for me and my family, and we are all trying to cope with the massive loss.

I assure you that all my current tasks and responsibilities have been delegated to [Name of the colleague], who will ensure that the workflow is not hampered in my absence. I am also available for any urgent communication if necessary through email or phone.

I am deeply sorry for the inconvenience caused due to my sudden absence. I hope for your understanding and support in granting me this leave during this difficult time.

Thank you for your understanding.

[Your Name]

[Your Employee ID]

Writing an Application for Personal Reason Leave

To, The Principal, [School Name], [School Address], [City, State, Pin Code]

I, [Your Full Name], the father/mother of [Child’s Full Name], studying in class [Child’s Class], section [Child’s Section] of your esteemed school, am writing this application to bring to your kind attention that due to some personal reasons, my child will not be able to attend school for the next [Number of Days] days, starting from [Start Date] to [End Date].

I would be immensely grateful if you could grant my child leave for the above-mentioned duration. I understand that regular attendance is crucial for the academic growth of a student, and we will ensure minimal disruption to [Child’s Name]’s school routine due to this leave.

Thank you for your understanding and support in this matter.

Application for Parent-Teacher Meeting Leave from Work

To, [Your Supervisor’s Full Name], [Your Supervisor’s Position], [Your Company’s Name], [Your Company’s Address], [City, State, Zip Code]

I assure you that my half-day absence will not affect the work as I have already coordinated with my colleague, [Colleague’s Full Name], who will take care of the urgent matters during my absence. I will complete all my pending tasks before proceeding for the leave and will catch up on any missed work upon my return.

Yours sincerely, [Your Full Name], [Your Position], [Your Contact Information]

How to Write an Application for Leave Due to Bad Weather Conditions

Subject: Leave Application Due to Bad Weather Conditions

I, [Your Full Name], working as a [Your Position] in [Your Department] write this letter to humbly request a leave of absence due to severe weather conditions in my locality. The weather department has issued an alert stating that there will be heavy rainfall accompanied by strong winds for the next few days. This has made commuting to work extremely hazardous and difficult.

Given the grim situation, I believe it would be in the interest of safety to stay at home. Furthermore, the infrastructure in my area is currently not equipped to handle such extreme weather, leading to frequent power cuts and water logging.

I request you to kindly grant me leave for [Number of Days] starting from [Start Date] to [End Date]. I apologize for any inconvenience this may cause and I appreciate your understanding and support in this matter.

Thank you for your prompt attention to this matter.

How to Write Application for One Day Leave from Work

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• Career Planning
• Leaving a Job

Leave of Absence Letter for Personal Reasons Example

How to Ask for a Personal Leave

Legally required leaves of absence, voluntary leaves of absence, ask verbally and in writing, what to include in your letter, leave of absence request letter example, how to send an email leave request, email request for personal leave example, frequently asked questions (faqs).

What’s the best way to handle needing a leave of absence from work? There are many reasons why you may need to take a  leave of absence  from your job. For example, you may have personal or family-related reasons for requiring extended time away from work. 

If you have a job you’re happy with, it can make good sense to request a leave, if feasible, rather than  resign from your position . Even if the organization isn’t legally required to grant you leave or company policy doesn’t provide for personal or family leave, you may still be able to work out an arrangement with your employer.

Key Takeaways

• Before you ask for a leave, check with your manager or human resources department on what time off you may be eligible to take.
• If you know how much leave you need, specify the dates you will leave and return in your request. It will be easier for the company to say yes if they have the details.
• Request leave from work in writing so you have documentation of your request.

Asking for a leave is the type of conversation that’s better conducted in person than via email. The discussion with your supervisor or human resources department should be followed by a leave of absence letter citing your personal reasons. Your request will be documented, and the terms of your leave will be put into writing, which will help ensure a smooth transition from, and back to, employment.

Here’s some information on types of work leave, how to request a leave of absence for personal reasons, and a sample letter to give you an idea of how to write your own request.

There are certain circumstances under which your employer, by law, has to grant you the time off you request. The company may not be legally required to pay you, either fully or in part, while you are away from your job, but there are legal protections to guarantee that you can return to your job when your leave is finished.

Some of the reasons for mandatory leave approval are the birth or adoption of a child, certain medical conditions, to honor a military commitment, or for a military caregiver.

The  Family and Medical Leave Act  (FMLA) provides the legal guidelines businesses have to follow regarding mandatory leave for eligible employees.

There may also be other federal and state laws providing paid or unpaid leaves of absence from work, depending on the reason you are requesting the leave. Check with your state's labor department for the availability of leave in your location.

Reasons for taking a voluntary leave would be more personal, such as continuing your education, dealing with personal stress, or taking a break from work to travel for an extended period of time. Company policy may provide options for taking a personal leave from your job. However, your employer is not required by law to grant voluntary, or personal, leave.

When you start your job, learn what your rights and obligations are regarding requesting and taking a leave of absence. Guidelines can vary significantly between companies, so don’t assume they are all alike.

Extended leave is often unpaid, but you may be able to use accrued vacation time if you can plan ahead.

In many circumstances, employers are happy to honor your request for a leave of absence, especially if you are open and honest with your boss about what you are going through and request the time off with plenty of notice.

Unfortunately, you will sometimes find yourself seeking leave unexpectedly and may not be able to give much warning ahead of time. Whatever your circumstances, be sure to ask for an extended period of leave professionally and courteously.

Plan to  request your time off both verbally and in writing . It is always advisable to have a face-to-face conversation with your supervisor about your need to take a leave of absence.

You do not have to provide every detail about what you are dealing with, but the more aware your employer is about what you are going through, the more understanding they are likely to be. That will increase your chances of getting your leave approved.

You should follow up your in-person meeting with a written document clearly requesting the terms of your leave.

You can either email your letter or give it to your supervisor in person.

Also, if you have a team of co-workers, you should notify them after your leave is approved. You can also send an email to your colleagues as a group or individually, depending on the size of your company or department and how close you are to the people with whom you work. The key is to be open and honest with those you work for and with, but remember, you only need to share as much detail as you are comfortable with regarding your leave.

When you write your letter, there is some essential information you should include:

• Begin by stating how much time you are planning on taking off and when you would like the leave of absence to begin and end.
• Include a brief explanation of why you are taking the leave and perhaps state where you will be while you are away.
• If it is possible, offer your assistance and provide the best way to contact you during your time off.
• Be sure to thank your employer for considering your request.

Hannah Ferrari 16 Crossberry Lane Declan, MI 12345

November 15, 2023

George Nguen Human Resources Manager ABC Company 111 Broadway Sanders, MI 12346

Dear Mr. Nguen,

I would like to formally request a two-month leave of absence for personal reasons. If possible, I would like the leave from work to begin on December 1, 2023, with a return date of February 1, 2024.

If approved, I will be staying with family in Lansing during this time period, and I would be glad to assist with any questions via email or phone whenever possible.

Thank you very much for your consideration.

Signature  (hard copy letter)

Hannah Ferrari

If you are sending your letter by email, you don’t need to include the contact information at the top of the message.

Your subject line should state something clear and concise, such as: “Leave of Absence Request – [Firstname Lastname].” Begin your email with a salutation, and include your contact information with your signature.

Subject: Leave of Absence Request — Michaela Fox

As we discussed, I am requesting a personal leave of absence from work for family reasons from January 15, 2024 through February 28, 2024.

If approved, I will return to the office on March 1, 2024. I’d be glad to assist with planning for covering my responsibilities when I am away.

Michaela Fox

How long can you be on leave from work?

The Family and Medical Leave Act (FMLA) provides eligible employees with up to 12 weeks of unpaid FMLA leave during any 12-month period. Other leaves are also mandated by federal or state law, including sick leave, jury duty, and military leave. If eligible, the legal guidelines will determine how much leave an employee is eligible for.

Personal leave is typically a voluntary agreement between an employer and employer, and the length of the leave will be part of the arrangement.

How do I take leave from work?

Before you request a leave from work, talk to your manager or human resources department to learn about your employer's leave policies and the benefits you are entitled to. Some leaves are mandated by federal or state law, and the company may have guidelines for requesting leave you will need to follow.

U.S. Department of Labor. " The Employee's Guide to Military and Family Leave ."

U.S. Department of Labor. " Leave Benefits ."

U.S. Department of Labor. " Family and Medical Leave Act ."

National Conference of State Legislatures. " State Family Medical Leave Leave Laws ."

U.S. Department of Labor. " Personal Leave ."