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Blog Beginner Guides

How To Make a Good Presentation [A Complete Guide]

By Krystle Wong , Jul 20, 2023

How to make a good presentation

A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .  

Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.

In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!

These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters. 

No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.

Click to jump ahead:

What are the 10 qualities of a good presentation?

Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.

When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:

1. Clear structure

No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion: 

presentation format

2. Engaging opening

Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

3. Relevant content

Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.

4. Effective visual aids

Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.

With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.

presentation format

5. Clear and concise communication

Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message. 

6. Engaging delivery

Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!

7. Interaction and audience engagement

Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.

Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.

presentation format

8. Effective storytelling

Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.

A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.

9. Well-timed pacing

Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.

10. Strong conclusion

Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.

In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations . 

Peloton Pitch Deck - Conclusion

Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software . 

Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.

1. Understand the audience and their needs

Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!

2. Conduct thorough research on the topic

Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.

3. Organize the content with a clear structure

No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.

Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.

Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong. 

presentation format

4. Develop visually appealing and supportive visual aids

Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.

Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.

5. Practice, practice and practice

Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.

6. Seek feedback and make necessary adjustments

Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.

With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.

Venngage Real Time Collaboration

7. Prepare for potential technical or logistical issues

Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.

8. Fine-tune and polish your presentation

As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!

In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively . 

presentation format

Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!

From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.

1. Confidence and positive body language

Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence. 

2. Eye contact with the audience

Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.

3. Effective use of hand gestures and movement

A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!

4. Utilize storytelling techniques

Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.

presentation format

5. Incorporate multimedia elements

Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload. 

Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.

6. Utilize humor strategically

Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.

7. Practice active listening and respond to feedback

Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.

presentation format

8. Apply the 10-20-30 rule

Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!

9. Implement the 5-5-5 rule

Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.

Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.

presentation format

1. How to start a presentation?

To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.

2. How to end a presentation?

For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.

3. How to make a presentation interactive?

To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.

In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started. 

Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs. 

Here’s how to make a presentation in just 5 simple steps with the help of Venngage:

Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account. 

Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).

Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.

Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations. 

Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!

By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!

presentation format

Microsoft 365 Life Hacks > Presentations > How to Format Presentation Slides

How to Format Presentation Slides

Learn how to give your presentation slides a facelift so they captivate your audience.

presentation format

Why is Presentation Design and Formatting Important?

A well-designed presentation can help you connect with your audience and gets your message across in an easily digestible manner. Great presentation design can impart a positive first impression and is more likely to draw in and engage an audience.

Pretend you’re attending a presentation and instead of formatted PowerPoint slides, each one is plain white with a lot of dark text that’s hard to read. And even though the background and text colors are the same, none of the text is lined up and multiple fonts are used. There are no transitions or title pages that help to differentiate between topics being discussed and you’re presented with slide after slide of confusing, jumbled text.

Tell your story with captivating presentations Banner

Tell your story with captivating presentations

Powerpoint empowers you to develop well-designed content across all your devices

Formatting slides in your presentation is what enhances the look of the slides and transforms them into something that complements the content and resonates with the audience.

What Else Should a Good Presentation Include?

While formatted slides can help to connect with the audience, a good presentation should also include:

  • Well-written, concise content that clearly explains the problem that you’re trying to solve and the unique solution you’ve come up with.
  • A great hook or emotionally compelling introduction.
  • Visuals that support your message and aren’t too busy.

Most importantly, a good presentation should be efficient and engage with the audience. And that engagement can be found in the content as well as how the slides are formatted.

Tips for Creating & Formatting Presentation Slides

Before you start creating your PowerPoint presentation, make sure that your content is solid. Making an outline can help you keep information organized, clear, and concise before you put it into a presentation. The outline can also help you break down what information is shared on each slide to keep things from being overcrowded or wordy. Take a minute to consider your audience and the best ways to connect with them and present what you’re trying to share.

Once your content is finalized, you can get to work on creating and formatting your presentation slides.

How to Make a Slide

A PowerPoint presentation is sometimes known as a deck and is composed of different slides. When you’re putting your own deck together, you’ll certainly need to add slides and format them in different ways.

In order to make a new slide appear in your presentation, first select the slide that you’d like your new slide to follow. Then click Home and choose New Slide . From there, you can choose your desired layout , and start inputting content. The layout options in PowerPoint are great for keeping your text lined up and consistent through the deck. You can also rearrange, duplicate, and delete slides as necessary.

Formatting Your Presentation Slides

Once you’ve created your content or slides, it’s time to consider design and formatting. This is where you make choices about themes, templates, color schemes, and fonts.

If you don’t feel confident about your design abilities, you might want to try applying a template . This customizable option offers a variety of artistic skins that can give your deck a professional polish. There is even a range of downloadable templates available from Microsoft to suit any kind of presentation.

Don’t feel like you must use a template, though. Many users may prefer to use or create a theme to visually tie together their presentations. PowerPoint provides a variety of themes which include color schemes, backgrounds, fonts, and placeholder slides. In the Design tab, you can choose a theme that appeals to you or matches with your content. You can even try different color variations within the theme by selecting Variants . Each variant has built in options for colors, fonts, and background colors and styles that can help you format your slides and create a cohesive look throughout the deck.

There are a few things to keep in mind if you decide to eschew the suggestions made by PowerPoint:

  • Consider the colors you’re using. There are definitely a few color combinations you should avoid .
  • Choose fonts that are easy to read and make sure that your text isn’t too small to be read across a large room. You’ll also want to remember to keep the text on your slides relatively sparse, with no more than three bullet points per slide.

Using Visual Aids in Your Presentation

One way to break up the monotony of an all-text presentation is to use visual aids like charts, graphs, static images, gifs, and movies.

As with all other aspects of your deck, ensure that your visuals are easy to see and understand, and aren’t too wordy. Imagine trying to read a line graph with lots of muddy colors and small text from across a conference room. The goal of a visual aid is to make the presentation you’re giving more compelling and the information you’re sharing easier to understand.

Here are a few tips for adding visuals to your presentation:

  • Make sure the images you use are of high quality and that they fit in your deck. They shouldn’t be distorted or pixelated, as this will distract from the content.
  • All charts should be very easy to read and understand. If someone can’t immediately glean what information is presented, you may be trying to fit too much into a single chart.
  • Don’t use more than one chart per slide unless it’s necessary. Keep it simple.
  • If you’re including a brand or logo in your deck, make sure you’re adhering to that brand’s style guide .

A great way to get design ideas for slides in your presentation us to use the Designer feature in PowerPoint. It automatically generates design ideas for you to choose from based on the content of your slide. Designer detects when you’re using pictures, charts, and tables and gives you suggestions for arranging them on your slides in a cohesive layout that’s easy on the eyes. Designer can also help to format your lists and timelines into easy-to-read graphics and suggests relevant graphics to pair with keywords that it finds within your content.

Create a PowerPoint deck that stands out and resonates with your audience by formatting it in a professional manner. And don’t forget to prep for your presentation !

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Article • 10 min read

How to Structure a Presentation

Choosing the best format for your audience.

By the Mind Tools Content Team

presentation format

Have you ever sat through a rambling, disorganized presentation? If so, you probably found it hard to follow what the speaker was saying.

When presentations don't flow well, it's easy for audiences to get lost. This is why it's important to think carefully about the structure and organization of your presentation.

In this article, we'll explore some common structures that you can use next time you speak in front of other people.

The Importance of Structure

Without a defined structure, your audience may not be able to follow your presentation. When this happens, your opportunity is lost, the communication fails, and your reputation takes a hit. For example, if your aim is to persuade people, you'll want to use a different approach from the one you'd use if you wanted to demonstrate how a product works.

Many factors can influence your choice of structure, but the most important consideration is your presentation's purpose or goal. You need to identify what you want to achieve – do you want to inspire, motivate, inform, persuade, or entertain people?

Your audience's needs also affect the structure you choose. For example, those who are new to your topic need more background information than people with more expertise and experience. So, in this case, you'd want to choose an approach that gives you ample time to explain the context of your subject, as well as to reinforce your main points.

Structures to Consider

Below, we outline several structures that you can use to organize your presentation.

1. Open – Body – Conclusion

The Open – Body – Conclusion approach is one of the most practical structures you can use for presentations. (Click here to download a worksheet that helps you use it.)

People often call it the "tell 'em" approach, because you:

  • Tell audience members what you're going to tell them (introduction).
  • Tell them (body).
  • Tell them what you told them (conclusion).

This structure is simple, effective and easy to remember. Its repetitive nature allows you to reinforce your points, which helps others remember them. It is also flexible: you can adjust the introduction and body to persuade, motivate, educate, or entertain them.

One downside, however, is that repetition can quickly bore people. The approach is also "old hat" to many, which can cause them to lose interest. If you choose to use it, balance repetition with plenty of interesting facts, images, anecdotes, or stories to hold your audience's interest.

Let's look at each stage of the Open – Body – Conclusion structure in detail and discuss the elements that you need to include in each. We'll start with the body, rather than the introduction, because the rest of your presentation will be based on that.

The body of your presentation needs to contain your key points. You should present these in a logical order, so that your audience can follow them easily.

Keep in mind that the body should comprise a limited number of ideas: the more you try to include, the fewer people will remember. A good guide is to cover three to five main points, but no more.

When organizing your ideas, use the chunking principle to put the information into specific units. This will make the concepts easier to grasp, and help people remember what you have told them.

Make sure that you back up your main points with facts. Use good information-gathering strategies in your research, and consider citing the sources that you use. To add credibility to your presentation, consider using the following information to support your ideas:

  • Data, facts or statistics.
  • Images or diagrams.
  • Stories and examples.
  • Quotes or testimonials from experts or industry leaders.

Reliable sources will strengthen your credibility , and build trust with your audience.

Your opening, or introduction, has two main purposes: to grab your audience's attention, and to cover the key points that you intend to talk about.

Instead of telling people what you plan to say, you can use a different approach and explain why they are there. What will they learn from your presentation, and how will the content benefit them?

It's also important to get their attention right from the beginning. You can do this in several ways:

  • Tell a story.
  • Ask a rhetorical question.
  • Play a short video.
  • Make a strong or unexpected statement.
  • Challenge your audience.
  • Use a quotation or example.
  • Appeal to people's self-interest.
  • Request a specific action.
  • Use suspense.

If you plan to answer questions at the end of your presentation, it's a good idea to mention this in the introduction, so people don't interrupt you mid-flow.

Many presenters overlook the importance of a conclusion – but the statements you finish with are what many audience members will remember best.

With the "tell 'em" approach, your conclusion summarizes the main points in the body of your presentation. If you want people to take action, be specific about what you want them to do.

Think carefully about how you want them to feel once you've finished; your conclusion is a great opportunity to reinforce this. Why not inspire them with a great story, a quote or a compelling call to action?

2. The Sandwich Approach

The Sandwich Approach is a variation of the Open – Body – Conclusion structure. This three-part structure covers:

  • Advantages and/or benefits of your message or idea.
  • Risks and concerns.
  • How the benefits manage or eliminate those risks.

This approach is effective when you want to persuade audience members, or change their minds.

Having evidence to support your position is critical. However, factual data and reams of spreadsheets and charts are not highly persuasive. What people respond to is "vivid" evidence that brings your concept or argument to life.

To brush up on your persuasion skills, look at The Rhetorical Triangle . This tool asks you to consider your communication from three perspectives: those of the writer, the audience and the context. It's a method that builds credibility, and helps you ensure that your arguments are logical.

3. Monroe's Motivated Sequence

Monroe's Motivated Sequence is another good structure to use when you need to motivate or persuade. This sequence consists of five key steps:

  • Getting your audience's attention – Use an interesting "hook" or opening point, such as a shocking statistic. Be provocative and stimulating, not boring and unemotional.
  • Creating a need – Convince the audience there's a problem, explain how it affects them. Persuade them that things need to change.
  • Defining your solution – Explain what you think needs to be done.
  • Describing a detailed picture of success (or failure) – Give people a vision; something they can see, hear, taste, and touch.
  • Asking the audience to do something straight away – Get them involved right from the start. If you do this, it's then much easier to keep them engaged and active in your cause.

4. Demonstration Structure

Use a simple demonstration structure when you are unveiling a new product or service.

Start by explaining why the product or service is so good. What makes it special? What problem will it solve for people?

Next, demonstrate what it does. How you do this will depend on your product but, whatever you do, make sure it works! Bring any important points to the audience's attention and provide helpful tips, where appropriate. Show them the results, and finish by giving them useful information, a good understanding of your topic, and something to remember.

Don't get too wrapped up in the detail; remember to keep it simple. Your presentation will be more powerful and your audience will remember more if you highlight just a few of the most important features. This will whet their appetite, and leave them wanting to know more.

5. Opportunity, Benefits, Numbers Structure

The Opportunity, Benefits, Number (OBN) structure is useful when you face busy people who want to hear what you have to say in the shortest time possible.

To use this structure, give audience members a quick summary of the opportunity that they need to consider, and outline the benefits that they can expect. Then, show them the numbers that back up your claims. [1]

For example, imagine you are explaining why your company should implement a new performance management system. First, you might give some background on the proposal – for example, you want to drive a high-performance culture. Then, you could explain the benefits, such as improving organizational performance and profits. Finally, you could compare the cost of bringing the system in with the predicted return on investment, based on a similar system at another organization.

Presentations that lack a clear flow are confusing and ineffective. This is why it's important to pay careful attention when choosing the most appropriate structure.

Different structures fulfill different purposes. Before you begin, think about why you are giving your presentation. Do you want to inform, persuade, inspire, or entertain your audience?

The most common structure for presentations is Open – Body – Conclusion. This is often effective because it gives you the opportunity to repeat your key points a number of times. However, other structures can be more appropriate, depending on the circumstances, such as when you're trying to persuade an audience, demonstrate a product, or provide information in the most time-efficient way.

Download Worksheet

[1] Martinuzzi, B. (2013). '11 Ways to Structure a Knockout Presentation,' from American Express OPEN Forum [online]. Available here . [Accessed 7 August 2014.]

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Presentations

How to Make a Presentation (2023 Guide With Tips & Templates)

Whether you’re a trained graphic designer, familiar with common tools like PowerPoint or new to the notion entirely, creating presentations (for all purposes) is typically a time-consuming and challenging process.

From personal use, academic purposes, and a wide range of business needs, this content format is one of the most commonly employed visual devices, relying on a multitude of factors.

Piktochart is a presentation software that offers professionally-designed templates and an intuitive editor for easy personalization according to your brand guidelines and collaboration remotely. Get started for free .

Presentation Design Factors

Design factors can include incorporating your respective branding guidelines to ensure your content is accurate and brief.

This is to create a visually appealing presentation to keep your target audience interested.

from a blank presentation to your own presentation; create abilities within piktochart's free slide library with built in themes

Why Is the Ability to Make a Presentation Useful Today?

Presenting slides (from comprehensive PowerPoint presentations with numerous PowerPoint slides to basic or simplistic presentations with minimal slides) is a common practice and a key skill for everyone to have.

This can be a helpful skill for several reasons:

  • Communication: Presenting slides is a powerful communication tool that allows you to convey your ideas, opinions, and recommendations to others in a clear, concise, and engaging manner.
  • Persuasion : A well-made presentation with multiple slides can persuade and influence people to support your ideas, proposals, or solutions.
  • Collaboration : Creating a holistic presentation and even a new slide often involve collaborating with others, such as team members or stakeholders.
  • Organization : Creating a slide deck requires planning, organizing, and structuring information logically and meaningfully.
  • Confidence : Making slides can help you build confidence in public speaking, which is a valuable skill in many aspects of life.

Overall, making an effective presentation and slides has many benefits.

It can improve communication, persuasion, collaboration, organization, and confidence.

With all of these associated benefits, it’s no wonder this visual medium has become more popular in recent years.

The Rise of Professional Presentation Templates, Slides, and Their Use

Presentations (from the original PowerPoint presentations to new and improved slide deck formats) have increased in recent years due to several factors:

  • Advancements in technology: With the rise of technology, slides have become easier to create and share. Software programs like Microsoft PowerPoint Slides, Google Slides, and Prezi have made creating and sharing presentations easier.
  • Remote work: The COVID-19 pandemic has forced many people to work from home, increasing virtual meetings and presentations. As a result, people are relying more on digital tools to communicate ideas.
  • The increased importance of visual communication: Visual communication is becoming increasingly important as people seek to simplify complex ideas and convey information quickly.

Slides, and the creation process of these slides, have become more important in recent years due to these factors.

giving a presentation, how to make a presentation for business meetings

Slides and decks are powerful tools for communication and are likely to continue to increase in popularity as technology continues to advance.

So how can you get started creating your own presentation slides?

How to Make a Presentation With a Blank Deck or a Professionally Designed Template

Making a presentation can be a straightforward process if you follow these seven general steps:

  • Define your goal: Start by identifying your objective or goal. What do you want to accomplish? Who is your target audience?
  • Plan Your Content & Presentation’s Purpose: Once you have defined your objective, you should begin to plan out the content for your deck. Determine what points you want to make and what information you want to convey. Make sure your content is organized and flows logically.
  • Choose your format: Consider what format you want your presentation to take. Do you want to use slides, a video, or a live demonstration? Each format has its advantages and disadvantages, so think about what will work best for your message.
  • Create your slides: Once your content and format are selected, it’s time to start creating your presentation. Use templates and design tools to create an eye-catching, professional-looking presentation. Ensure that your content is clear and concise.
  • Practice your entire presentation: Practice your presentation several times before you deliver it. This will help you become more familiar with your content and improve your delivery.
  • Deliver your presentation: On the day of your presentation, take deep breaths and calm your nerves. Speak slowly and clearly, and make eye contact with your audience. Use visual aids to illustrate your points, and be prepared to answer any questions that may arise.
  • Evaluate your great presentation: After your presentation, take some time to evaluate your performance. Consider what worked well and what could have been improved. Use this feedback to refine your future presentations.

professionally designed presentation templates from piktochart

Step 1: Define Your Presentation Goal

To define the goal of your presentation, you should consider the following questions:

  • What is the purpose of your presentation? Are you trying to inform, persuade, or entertain your audience?
  • Who is your audience? What are their needs, interests, and expectations? What do they already know about your topic?
  • What is the main message or idea that you want to convey? What are the key takeaways that you want your audience to remember?
  • What action do you want your audience to take after the presentation? Do you want them to make a decision, change their behavior, or take a specific action?

Once you have answered these questions, you can define the goal of your presentation.

This entails creating a clear and concise statement summarizing your main message and the action you want your audience to take.

For example, suppose your presentation is about promoting a new product.

In that case, your goal statement could be:

“To convince the audience to try our new product and make a purchase by showcasing its unique features, benefits, and value proposition.”

Remember, the goal of your presentation should be specific, measurable, achievable, relevant, and time-bound.

By defining a clear goal for your presentation, you can ensure that your content is focused, relevant, and effective in achieving your desired outcome.

Step 2: Plan Your Content & Presentation’s Purpose

Here are some key content factors to include in a slide deck:

  • Clear message: Your deck should have a clear and concise message that is easy to understand. Ensure your message is well-defined and your audience can easily grasp what you are trying to communicate.
  • Engaging visuals: Use engaging and relevant visuals, such as images, charts, graphs, and videos, to enhance your slides and help your audience better understand your message.
  • Relevant content: Your deck should contain relevant and valuable informative, insightful and engaging content.
  • Effective storytelling: Use effective storytelling techniques, such as anecdotes, examples, and case studies, to make your presentation more engaging and memorable.
  • Engaging delivery : Deliver your presentation in an engaging, confident, and enthusiastic way. Use body language, vocal variety, and eye contact to connect with your audience and convey your message effectively.
  • Interactivity: Incorporate interactive elements, such as Q&A sessions and polls, add animations, and even encourage group discussions to keep your audience engaged and involved in the presentation.
  • Call to action: End your presentation with a clear call to action that encourages your audience to take a specific action, such as purchasing, signing up for a service, or changing their behavior.

By including these key factors in your deck, you can create a memorable and impactful experience for your audience that effectively communicates your message and achieves your desired outcome.

cloud based presentation software, piktochart

What should your killer presentation aim to achieve?

A presentation aims to clearly, concisely, and engagingly communicate information, ideas, or a message to an audience.

Presentations can have various purposes, such as:

  • Informing : Presentations can be used to convey factual information about a topic or subject.
  • Persuading : Presentations can be used to persuade the audience to support a particular idea, product, or service.
  • Entertaining : Presentations can be used to entertain the crowd and create a positive and enjoyable experience.
  • Motivating : Presentations can be used to motivate the audience to take action or achieve a particular goal.

The success of a presentation is measured by how well the message is received and how effectively it influences the audience to take action or change their behavior.

Step 3: Choose Your Presentation Format

Choosing a presentation format depends on a number of factors.

These can include the topic, audience, purpose, and available resources.

Here are some common presentation formats and when they might be appropriate:

  • Slide presentation: This is a popular format for delivering information and visuals. This format is often used for business meetings, conferences, and academic presentations. Slides can be created using software such as PowerPoint or Google Slides.
  • Poster presentation: This is a visual display of information, typically on a large poster board. This format is often used in academic and scientific conferences, where presenters display research findings, data, or other information.
  • Oral presentation: This involves a presenter delivering information verbally to a target segment, often supported by visual aids such as slides. This format is commonly used in business settings, academic presentations, and conferences.
  • Video presentation: This involves creating a video to present information. This format is useful when the presenter cannot physically be present, or when the information lends itself well to a video format.
  • Interactive presentation: This engages the targeted segment and encourages participation through activities, discussions, or interactive technology.

When choosing a presentation format, consider the goals and objectives of the presentation, the audience, the setting, and the available resources.

The chosen format should be appropriate for the content and effectively engage the viewers.

Piktochart’s Presentation Templates

Choose one of Piktochart’s professionally designed presentation templates to get started. Take a look at some of our examples below:

progress report marketing with piktochart, alternative to powerpoint

The Progress Report Presentation template from Piktochart gives you the opportunity to customize slides, import your brand kit guidelines, choose insert information, choose pictures, and finalize your design.

Download your final product in PDF or PPT format to share with your team.

company culture example, powerful presentation alternative to powerpoint

Creating an engaging presentation is very important.

The Company Culture Presentation template from Piktochart is here to solve this problem for you.

Use this customizable example and create an all-new unique design by adding graphics or changing the dimensions of the slides.

app product presentation with piktochart, alternative to powerpoint

When you have a newly launched app, try the App Product Presentation template .

It comprises segments that help you deliver the app’s overall details.

Using stats and graphs helps summarize your market data.

Try this customizable example by adding your own information, content, and data.

buyer persona canvas template different from a powerpoint presentation

Buyer persona canvases are great representations of your target customers.

Use this editable buyer persona canvas by Piktochart, so you don’t have to make user personas from scratch.

Customize this buyer persona presentation example in minutes.

You can repurpose this for various industries, from finance to healthcare.

Edit the content and customize the design to your brand to make it yours.

Once ready, download it as a PDF, PNG, or directly present it within the platform.

Step 4: Create Your Presentation Slides

Including clear, concise, and visually engaging information is important when creating a slide. You can also create a free account to pick a preset template, which can make customization very convenient for you.

Here are some tips for what to include in a presentation slide:

  • Headline : Include a clear and concise headline summarizing the slide’s main point.
  • Visuals : Use visuals such as images, charts, or graphs to help illustrate your points and make the slide more engaging.
  • Bulleted points: Use bullet points to break down information into key points that are easy to read and digest.
  • Supporting text: Include supporting text that expands on the points and provides additional context and information.
  • Simple design: Use a simple and clean design that is easy to read and does not distract from the content.
  • Consistent style: Use a consistent style throughout the presentation to maintain a cohesive and professional look.
  • Citing sources: If you are using data or information from another source, make sure to cite your sources on the slide.
  • Contact information: Include contact information such as your name, email, or website at the end of the slide in case the viewers have any questions or need further information.

Remember to keep the slide content concise and focused on the main point (think of how it will look in different formats from a mobile device, a monitor or a computer screen).

Additionally, provide enough information to support your message.

Also, try to limit the amount of text on each slide and use visuals to convey information whenever possible.

Step 5: Practice Your Whole Presentation

Practicing your presentation is essential to ensure you deliver a confident and effective exposition.

Consider recording yourself, practicing in front of a mirror, practicing with a friend or colleage, timing yourself on pace and delivery, and writing note cards or an outline.

Remember to practice your slides multiple times to ensure you are confident and comfortable with the material.

Practice with a variety of methods to improve your delivery and content.

The more you practice, the more confident and polished you will be on the day.

Step 6: Deliver Your Killer Slides

Before presenting, take deep breaths and calm your nerves.

When delivering your pitch, communicate slowly and clearly, and make eye contact. 

As aforementioned, here are our top tips to help you deliver a successful slide deck:

Know your audience:  This will help you tailor your content to their needs and expectations.

Keep it simple:  Your slides should be easy to read and understand. 

Practice your delivery:  This will help you become familiar with your material and help you avoid stumbling over your words.

Engage your audience:  Ask questions, encourage participation, and use anecdotes or stories to illustrate your points.

Use body language:  Use appropriate body language, such as making eye contact, gesturing, and moving around the stage, to help engage your audience and emphasize key points.

End with a strong conclusion:  This will help your viewers remember your key takeaways and leave a lasting impression. 

example of powerpoint presentation with white space, negative space and a left pane of content slide show tab

Step 7: Evaluate Your Great Presentation Slides

After your project is completed, take some time to assess your performance.

Evaluating your final presentation involves assessing its effectiveness in terms of communication, engagement, and content delivery. 

What worked well, and what could be improved?

Allow this reflection to inform refinement, iterations, and future projects.

colleagues using office internet connection to review and evaluate a powerpoint presentation for a ted talk

Here are some key factors to consider when evaluating:

  • Content : Evaluate the information’s quality, relevance, and accuracy. Is it well-organized and easy to follow? Does it effectively communicate the main points and ideas? Make sure to add context. 
  • Delivery : Can you hold the audience’s attention when presenting each slide? Did you choose engaging pictures, include pop-ups, or add animations to keep the viewers on their toes? 
  • Visual aids:  Evaluate the effectiveness of any visual aids used and their visual medium. Do they enhance the presentation and help to illustrate the key points or coincide with noted points? Are they well-designed and easy to read to keep the viewers interested?
  • Engagement : Will you involve the audience in the presentation by asking questions, enabling real-time collaboration, encouraging discussion, or using interactive elements? Not every presentation needs this element; however, it is important to consider it as a general rule. 
  • Overall impact : Evaluate the overall impact of your presenting skills and presentation from your presenter view. Can it leave a lasting impression? Can it prove to be memorable and thought-provoking?

Considering these factors, you can thoroughly evaluate your presentation, which will help you improve and refine your skills for future presentations.

Ready to create an eye-popping presentation?

Join more than 11 million people who already use Piktochart to easily create their presentations.

sign up for piktochart

How to Make a Presentation & Get the Most From Our Templates

The benefit of using cloud-based presentation software and our range of free and premium templates is that once you create your unique slide deck, you can reuse it and the visual elements involved repeatedly.

Gone are the days of starting from a blank canvas!

While the key things like written content, chosen pictures, color variations, specific graphics or other elements will change, you can click, create, and reuse your original, eye-catching design ideas, brand colors, own images, layout options, and more, cutting task time in half!

This is useful when you use professionally designed templates to create most presentations or slide design graphics that must be updated regularly.

If you want to give our easy-to-use software a go yourself,  create a free Piktochart account .

Play around with some of the presentation software templates below, or start from a blank canvas.

Play to Win Canvas Example

play to win canvas template from piktochart

Marketing Plan Example

template for marketing plan from piktochart

Startup Pitch Deck Example

startup pitch deck slides

Team Planning Template Example

professionally designed templates for work planning

Tech Pitch Deck Example

tech pitch deck from piktochart

Business Keynote Slides Example

business keynote slides from piktochart

User Persona Example

user persona slide design example to edit from piktochart's professional presentation software

Own Product Deck

product deck templates with multiple slides piktochart, enabling real time collaboration

Project Roadmap Example

project roadmap tracker with multiple slides from piktochart to create your own presentation with multiple slides

Presentations With Piktochart

With Piktochart, we can guarantee every visual you create and present will stand out from the normal PowerPoint presentation or Google slides and grab the audience’s attention.

Create bold, original, and unique slides with Piktochart.

Piktochart offers professionally designed templates for all your visual communication needs. It is your one-stop shop for presentations , posters , logos , email signatures , infographics , and more. Customize all templates according to your brand assets in seconds. Get started for free today.

Meg

Meg Jenkins is a technical writer, SEO consultant, and digital marketing professional working across a wide array of industries to provide companies and users with quality content.

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COMMENTS

  1. How to Make an Effective Presentation (Guide, Tips & Examples) -

    1. Choose the topic of your presentation. Choosing the topic of your presentation is arguably one of the most important parts of presentation creation. If you’re a student looking for presentation topics, check out our list of 150+ presentation topic ideas covering various subjects to find something you like.

  2. How To Make a Good Presentation [A Complete Guide]

    1. Clear structure. No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

  3. How to Format Presentation Slides

    July 26, 2022. How to Format Presentation Slides. Learn how to give your presentation slides a facelift so they captivate your audience. Why is Presentation Design and Formatting Important? A well-designed presentation can help you connect with your audience and gets your message across in an easily digestible manner.

  4. How to Structure a Presentation

    1. Open – Body – Conclusion. The Open – Body – Conclusion approach is one of the most practical structures you can use for presentations. (Click here to download a worksheet that helps you use it.) People often call it the "tell 'em" approach, because you: Tell audience members what you're going to tell them (introduction). Tell them (body).

  5. How to Make a Presentation (Tips & Templates)

    Define your goal: Start by identifying your objective or goal. What do you want to accomplish? Who is your target audience? Plan Your Content & Presentation’s Purpose: Once you have defined your objective, you should begin to plan out the content for your deck. Determine what points you want to make and what information you want to convey.