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Nov 7, 2022

How to email a resume with 8 samples and templates

At some point during your career you’ll need to send your resume by email. Here's how you do it.

Lawrie Jones

Table of contents

Are you searching for a job? Thinking of applying?

Either way, at some point, you’ll need to send your resume by email.

When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice. 

How to email a resume

You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.

After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.

What to write in an email when sending a resume

For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.

Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality. 

The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate. 

10 things to include in every resume email 

Here’s a checklist of 10 things you should write in an email when sending a resume:

• Short introduction of yourself
• Statement about the position you are applying for (to avoid any misunderstanding!)
• Brief “elevator pitch” about why you should be considered for the position
• Previous experience with similar roles or relevant results of similar jobs
• Relevant personal information (more on this in the email format section)
• Contact details (including preference)
• Helpful information (such as if you’re going on holiday in the next few days, for example)
• Offer to answer any questions that the recruiter might have (about interview dates, for example)
• Request for information on the next steps
• And remember to attach your cover letter and resume!

Should you send a resume by email?

The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?

Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form. 

Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information). 

Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk? 

Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or 

Sending resume email format

Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!

When sending a resume email, use a professional format like this:

• Resume email subject line
• Email body (following our top 10 tips for effective resume emails)

Let’s look at the critical aspects of every resume email in more detail.

1. Subject line for resume email

Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about. 

Here are some principles for effective resume email subject lines:

• Label your email “Job application” or “Application for”
• Include the job title in the subject line
• Add a reference number

Here’s how this can work in practice:

• Job application – Marketing Director – REF000111
• Application for Marketing Director – REF000111
• Resume attached – Marketing Director position – REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder. 

2. Email body for sending resume

The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:

• Introduction to you
• Details of the job you’re applying for (including a reference number)
• A short explanation of why you’re applying
• Any other information 

It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this. 

3. How to end a resume email

The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process. 

As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:

• Phone number
• Relevant social media links, like LinkedIn and Twitter
• Attach your cover letter and resume

4. Best resume email closings and sign-offs

Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).

8 resume email samples

We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.

We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed. 

Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.

1. Sample email to send resume for job

This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.

It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.

2. Sample email to send resume to recruiter

Recruiters can include those working in job agencies, internal recruiters and HR partners.

The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.

3. Simple sample email to send resume for job

If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can. 

4. Sample follow-up email after sending resume

As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.

If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.

5. Sample email cover letter with attached resume

Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.

There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.

6. Thank you for considering my resume email sample

Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.

7. Asking someone to review your resume email sample

Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.

8. Sample how to respond to a resume received email

If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.

Best email template for sending resume

You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email. 

Final words on sending your resume via email

If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.

When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.

You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated January 12, 2024 7 min read

Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

Email body for sending a resume: Keep it crisp, yet formal

Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.

Feel free to use any of these templates as your first draft.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before you start writing, ask yourself this:   Who is the person you're writing to?

Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.

Remember that   your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.

You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.

The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Naturally, do not put off applying if it's a first come first serve kind of job application. 

Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

Start off with a formal greeting and address the hiring manager by name (preferably last name).

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action   but be careful not to sound rude or overly keen.

Yours faithfully (US English) or Yours sincerely  (British English).

And finally, a professional signature is a must! Remember to include your contact details.

[Your name]

[Your job title]

[Email address]

[Phone number]

[LinkedIn profile] -  optional 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email! 

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.

Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find   — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf

The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as  PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume, you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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7 Examples: How to Email a Resume to an Employer

By Status.net Editorial Team on November 9, 2023 — 11 minutes to read

Understanding the Resume Email Process

First, let’s go over the basics to ensure that your email gets the attention it deserves.

Subject Line

A clear and concise subject line is vital. It’s the first thing the recipient will see, so make it count. Include your full name and the position you’re applying for. For example: Marketing Manager Application – Jane Smith

Email Address

Double-check that you have the correct email address for the potential employer. Little mistakes like this can make a big difference. If you’re unsure, give the company a call and ask for the correct contact information.

Start your email with a professional greeting. If you know the recipient’s name, use it. If not, a simple “Dear Hiring Manager” will suffice.

The body of your email should be concise and to the point. In just a few sentences, mention the position you’re applying for and explain why you’d be a good fit for the role. List a few key skills or achievements that make you stand out from other candidates.

Example 1 I’m excited to apply for the Marketing Manager position at (…) Company. With over five years of experience in digital marketing and a proven track record of increasing sales, I’m confident that my skills and passion for creating engaging content make me the right candidate for this position.

Attachments

Before sending, double-check that you have attached both your resume and any other required documents (e.g., cover letter, portfolio, etc.). Make sure to send them in a format that is compatible with the recipient’s software (usually PDF or Word).

End your email with a polite closing and your full name. You can also include your phone number and email address, making it easier for the employer to contact you. For example: Thank you for considering my application. I look forward to the opportunity to further discuss my candidacy. Please don’t hesitate to reach out if you have any questions.

Best regards, (Name)

Creating a Strong Subject Line

• When you’re sending a resume to an employer, the subject line of your email plays a vital role in capturing their attention. Pick a clear and concise subject line that introduces your purpose, highlights your qualifications, or refers to the specific job opening.
• For instance, you can combine your name and job title along with the job position you’re applying for, like this: “Jane Doe – Marketing Specialist Applying for Marketing Manager Position” . Another alternative is to mention your most impressive skills or accomplishments, such as “Certified Project Manager Seeking a New Opportunity” .
• Avoid generic phrases such as “Applying for Job” or “Resume Submission” . These may get lost amid the employer’s numerous emails or convey a lack of effort on your part. Also, steer clear of all-uppercase subject lines as those might appear unprofessional and could be mistaken for spam.
• Tailor your subject line to the company and position you’re targeting. If the job posting includes a specific reference number or job code, make sure to include that in your subject line. This will help your email get noticed and sorted correctly by the hiring team or applicant tracking system. For example, “John Smith – Graphic Designer – Job Code #12345” .

Introduction

When sending your resume via email, it’s important to make the email body stand out. This is the first thing the employer will read, so be sure to create a lasting impression. Use a friendly and professional tone to engage the reader, while maintaining clarity and conciseness.

Begin with a clear and well-structured subject line. Include the job title you are applying for and your name, for example: “Marketing Specialist – Jane Doe.” This will help the employer quickly identify your email’s purpose.

In the email body, start by addressing the recipient by their name, if known, or use a polite and respectful greeting, such as “Dear Hiring Manager.” Next, introduce yourself and briefly explain your intention in applying for the position. Connect your skills and experiences to the job requirements to show how you are a great fit for the role. Don’t forget to mention where you found the job posting, especially if it was a referral from a mutual connection.

Dear [Name],

I hope this finds you well. My name is [Your Name], and I am writing to apply for the Marketing Specialist position advertised on your company’s career page. With over 5 years of experience in digital marketing and a proven track record in increasing brand visibility, I am excited about the opportunity to bring my expertise to your team. I was referred to this position by John Brown, a current Marketing Specialist at your company, who recommended that I submit my resume.

Closing Remarks

To wrap up your email, express your enthusiasm for the potential opportunity and thank the recipient for considering your application. Let the employer know that you have attached your resume and any other requested documents to the email. Provide your contact information and invite them to reach out if they have any questions or require more information.

End your email with a professional closing, followed by your full name and email signature.

Thank you for taking the time to review my application. I am confident that my skills and experiences make me a strong candidate for the Marketing Specialist position. I have attached my resume for your review and am available to discuss my qualifications further at your convenience. Please don’t hesitate to reach me by phone at (555) 123-4567 or by email at [email protected].

Sincerely, [Your Name]

Attaching the Resume Right

Before hitting the send button, ensure that you attach your resume. There are a few things you should keep in mind when sending your resume to a potential employer.

• Choose the Right Format: Save your resume in either a PDF or Word document format. PDF is preferred as it preserves the formatting and can be opened on any device without compatibility issues.

Example: FirstName_LastName_Resume.pdf

• Properly Name the File: Use your full name and the word “Resume” for easy identification. Adding the targeted job title can also help make your email stand out to the hiring manager.

Example: Jane_Doe_Marketing_Resume.pdf

When composing the email, the subject line and content are essential for making a good impression. Here’s how you can approach it:

• Subject Line: A clear and professional subject line is vital. Mention relevant context such as the job title, any reference or job number mentioned in the job posting, and your full name.

Example: Application for Marketing Specialist – Jane Doe (Job ID# 12345)

• Email Content: Start with a friendly greeting addressing the recipient by name (e.g., “Dear Mr. Smith” or “Hi Sandra”). If you don’t know their name, a simple “Hello” can suffice. In the message body, briefly introduce yourself and mention the position you are applying for. Include how you found the job posting and why you feel you are an excellent candidate for the position.

Hello Steve,

My name is (…), and I am applying for the Marketing Specialist position I found on LinkedIn. With my five years of experience in digital marketing and proven track record in driving engagement and sales, I believe I would be a great fit for the role.

Please find my resume attached for your review. I am excited about the prospect of working for X Company and contributing to its growth.

I look forward to discussing my qualifications with you further. Thank you for considering my application.

Best regards,

[Name] [email protected] (123) 456-7890

Reviewing Before Sending

Before sending your email with the resume attached, double-check everything. Make sure your email address looks professional, ideally using your first and last name.

When writing the subject line , mention the job title and your name. For example: “Marketing Manager – John Doe”. The subject line will help your potential employer instantly recognize the purpose of your email.

Now, let’s focus on the email body . Start with a polite salutation, addressing the recipient by their name, if possible. For example: “Dear Mr. Smith,”. If you’re unsure of their name, you may use: “Dear Hiring Manager,”.

In the email body, briefly introduce yourself and express your interest in the position. Mention the job title, how you found it, and why you would be a great fit. Here’s an example:

“My name is (…), and I am reaching out to apply for the Marketing Manager position I found on LinkedIn. With over 5 years of experience in digital marketing, and a proven track record of campaign success, I believe I am a strong candidate for this role.”

Remember to attach your resume to the email, and briefly describe it in the email body. For example:

“Please find attached my resume, which highlights my relevant qualifications and work history.”

A compelling closing statement can leave a lasting impression. Express your appreciation for their time and consideration, and provide your contact information. For example:

“Thank you for considering my application. I’m excited about the opportunity to contribute to your team. Please feel free to contact me at [email protected] or (555) 123-4567 to discuss further. I look forward to hearing from you.”

Lastly, use a professional closing, such as “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name. Ensure your email is free of typos, grammatical errors, and maintain a polite tone throughout. Double-check everything before hitting send, as it can significantly impact your chances of landing an interview.

Example of a Well-Written Resume Email

When you’re ready to email your resume to a potential employer, it’s important to craft an impactful message that highlights your strengths and conveys your professionalism. Below is a simple yet effective example of a well-written resume email:

Subject: Marketing Coordinator Application – [Your Name] Dear [Hiring Manager’s Name], I hope this email finds you well. I came across the Marketing Coordinator position at X Company listed on [Job Posting Website], and I believe my background in digital marketing and project management makes me an ideal candidate for this role. I have attached my resume for your review. In my previous role as a Digital Marketing Specialist at ABC Company, I achieved a 20% increase in website traffic and 15% growth in social media engagement over 12 months. I’m confident that my experience and skills can contribute significantly to the growth of X Company’s online presence. I am excited about the opportunity to join your team and collaborate on innovative marketing strategies. I would appreciate the chance to discuss my qualifications further and learn more about the Marketing Coordinator position. Please let me know if there is any additional information I can provide or if we could schedule a time to connect. Thank you for considering my application, and I look forward to the possibility of working together. Best regards, [Name] [Phone Number] [Email Address] [LinkedIn Profile URL]   Example 6 Dear Mr. Johnson, I hope this email finds you well. My name is Jane Smith, and I am very interested in the Project Manager position at (…) Company. Please find attached my resume and cover letter for your review. I believe my experience and skills make me a strong candidate for this role, and I would be thrilled to contribute to your team’s success. Thank you for taking the time to review my application. I look forward to the opportunity to discuss my qualifications further. Warm regards, [Name]

What is an example of an email when sending a resume with a reference?

When sending a resume with a reference, mention the reference in the body of the email and include their name, title, and your relationship.

Dear Ms. Thompson,

I hope this email finds you well. My name is [Name], and I am writing to express my interest in the Senior Accountant position at your company. Your colleague, Jane Smith, suggested that I apply for this position, as she believes my skills and experience would be a good fit for your team.

Please find attached my resume and cover letter for your review. I am excited about the opportunity to work at X Company, and I am confident that my background in accounting will make me a valuable asset to your team.

Thank you for considering my application. I look forward to the possibility of discussing my qualifications further.

Kind regards,

This example demonstrates a clear, concise message that clearly conveys the candidate’s enthusiasm and qualifications for the role.

Frequently Asked Questions

What’s a good subject line for sending a resume.

A good subject line is clear, concise, and professional. Include the job title, your name, and any relevant information like a job reference number. For example: “Marketing Manager – Jane Doe (Job Ref #12345)”.

What should the body of an email include when sending a resume?

The body of the email should include a brief introduction, the purpose of the email, a mention of the attached resume, and a closing statement. Start by greeting the recipient professionally, then introduce yourself and express your interest in the job. Explain that you are attaching your resume and any other required documents. Finally, thank the recipient for their time and consideration.

How do I politely submit my resume via email?

To politely submit your resume, start by writing a professional and courteous email. Address the recipient by their name, if possible. In the email, briefly introduce yourself, explain the purpose of the email, and mention the attached resume. For example: “Dear Mr. Smith, I hope this email finds you well. I am writing to express my interest in the Sales Associate position at ABC Company. Please find my resume attached for your review. Thank you for considering my application.”

Can I send my resume using Gmail or other email providers?

Yes, you can send your resume using Gmail, Yahoo, Outlook, or any other email provider that allows you to attach files. Ensure you are using a professional email address, preferably one with your first and last name.

How do I send a resume through my phone?

To send a resume through your phone, you can use your email app to compose a new email, attach your resume file, and send it to the recipient. Some email apps also allow you to save email drafts, so you can compose the email on your phone and send it from a computer later.

• 3 Examples: Job Application Email (with Tips)
• 3 Detailed Examples: Job Interview Request Email Responses
• 9 Examples - How to Write a Formal Email (and Formatting Tips)
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• 7 Graceful Email Examples: How to Cancel an Interview

• Career Blog

Emailing Your Resume: The Guide with Sample Emails for a Job

In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.

The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.

Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.

Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.

This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.

Preparing Your Resume for Emailing

Tailoring your resume to match job description.

When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.

The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.

To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.

Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.

Formatting Your Resume for Email Attachment

Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.

Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.

keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.

Saving Your Resume in Different Formats (PDF, Word, etc.)

After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.

In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.

Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.

Preparing Your Email

When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:

Subject Line

The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.

Recipient Information

Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.

Message Format

When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.

Message Content

The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.

In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.

Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.

The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.

The Do’s and Don’ts of Emailing Your Resume

After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:

Use a clear and professional email address.  Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.

Write a clear and concise subject line.  Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.

Personalize your email.  Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.

Attach your resume using an appropriate file name.  Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.

Write a strong and concise email message.  Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.

The Don’ts:

Send a generic or impersonal email.  Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.

Send your resume as the body of an email.  Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.

Use slang or informal language.  Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.

Forget to proofread your email.  Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.

Send your email without a closing statement or action.  Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.

Writing a Cover Letter for an Email

When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.

Purpose of a Cover Letter

The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.

The Importance of Customizing Your Cover Letter

Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.

Writing Tips for a Cover Letter

When writing your cover letter for an email, keep the following tips in mind:

• Keep it concise and to the point. Your cover letter should be no longer than one page.
• Address the hiring manager by name. If you can’t find their name, use their job title.
• Explain why you’re interested in the position and what you can bring to the table.
• Highlight your achievements and how they relate to the company’s needs.
• Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
• Proofread your cover letter to avoid any typos or grammatical errors.

By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Example of a Cover Letter for Your Resume

When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:

Sample Cover Letter for Entry-level Position

Dear [Hiring Manager’s Name],

I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.

During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].

I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.

[Your Name]

Sample Cover Letter for Experienced Professionals

I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].

Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.

In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.

Thank you for considering my application. I look forward to discussing my qualifications further.

A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!

Sample Emails for Job Application

When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.

Email Example for Job Application

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.

Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.

Thank you for considering my application.

Sincerely, [Your Name]

Follow up Email Example

Subject: Following Up on [Job Title] Application

I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].

I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.

I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.

Thank you for your time and consideration.

Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.

Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!

How to Follow Up After Sending Your Resume?

As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.

Importance of Follow-up

Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.

Timing Your Follow-up Emails

The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.

Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.

Sample Follow-up Emails

Here are some sample follow-up emails you can use after sending your resume:

I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.

Best regards,

I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].

Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.

Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.

Email Scams Targeting Job Seekers

As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.

Red Flags to Watch Out For

Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.

Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.

Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.

Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.

How to Avoid Email Scams

Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.

Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.

Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.

Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.

Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.

Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.

Email Etiquette

Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.

Tips for Professional Email Etiquette

When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:

1. Use a Professional Email Address

Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.

2. Use a Clear and Concise Subject Line

Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”

3. Begin with a Polite Greeting

Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”

4. Use a Professional Tone and Language

Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.

5. Keep the Email Short and to the Point

Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.

6. Use Proper Email Formatting

Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.

7. Double-Check for Errors

Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.

8. Use a Professional Email Signature

Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.

Common Email Etiquette Mistakes to Avoid

While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:

1. Sending Emails with Typos or Grammatical Errors

Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.

2. Using Informal Language or Abbreviations

Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.

3. Writing Lengthy and Rambling Emails

Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.

4. Not Responding in a Timely Manner

Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.

5. Forgetting to Attach Relevant Documents

If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.

Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.

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Exactly What to Write in the Subject Line When Sending Your Resume

You'd be rich if you got paid for every hour you've put into this resume. It’s tailored top to bottom, chock full of action verbs , bursting with powerful bullet points , and you finally feel like it’s ready to go. Now you just need to get that document into the right hands—maybe someone who can interview you for a job you’re excited about or connect you with their friend who works at the company you’ve been eyeing. (And if you’re looking for more new opportunities to apply for, you can find thousands of job postings right here on The Muse !)

These days, you’re not as likely to be printing off your resume and sending it via snail mail, of course. Most of the time you’ll either be uploading your resume to an applicant tracking system or sending it in an email. And the last thing you want is for your message (and resume) to languish in someone’s inbox, unopened, or worse, be relegated to the spam or trash folders. Which means you need to craft a clear and compelling subject line.

That’s what this article is about: that handful of words that can lead someone to read the resume you worked so hard on—or not.

Why is your resume email subject line important?

You might be wondering what the big deal is—isn’t the content of your resume ultimately the most important thing here? Well yes, your resume should be in great shape, and that’s what will land you a call back. But it doesn’t matter how spectacular your resume is if no one opens the email to even read it.

The subject line is what will “determine if the email is opened and read or not,” says Muse career coach Steven Davis , founder and CEO of Renaissance Solutions , who has more than 20 years of recruiting experience. “Emails can contain viruses. They can also have information someone doesn’t care about. Busy people rarely open every email they get. The decision to either open or delete an email...is made based on the subject line and who the sender is.” Your job, Davis says, is to “motivate the person to open the email.”

Think about it from the recipient’s perspective: When your inbox is flooded with hundreds of emails a day, you need to know something isn’t spam or an ad or a generic message sent out by a brand before deciding to open and read it. “Everyone’s just really got a ton coming at them,” says Muse career coach Nekpen Osuan Wilson , the cofounder and CEO of WomenWerk . “People are busy and have a limited amount of time to do everything,” including filtering through the noise in their inboxes. You need a subject line that will cut through that noise.

Wait, when would I email my resume?

There’s a long list of scenarios in which you might send your resume via email. Here are a few of the most common:

• You’re applying for a job and the instructions tell you to email your resume, cover letter, and any other materials to a specific email address.
• You’re applying to a job with a referral or recommendation.
• You’re following up with a networking contact you met or had a conversation with (perhaps you mentioned you’re job searching and they said they’d keep an eye out for you and asked you to send over your resume).
• You’re sending your resume to a recruiter to have on hand for any roles that might be a good fit for you.
• You’re going on an informational interview and trying to give your contact some background info in advance.
• You’ve asked someone to review your resume and give you feedback and they’ve already agreed to do it, so now you’re passing on the document. (Don’t just assume they’ll do it before making sure they have time and are willing, Wilson says).

What to include in your resume subject line

When you’re responding to a specific job posting, check carefully for any instructions for your email subject line. If any directions exist, follow them—your assertion that you have a strong eye for detail will lose some credibility if you didn’t even read the role description closely. Otherwise, though, here are some elements you might include in a resume email subject line:

• The job title you’re applying for
• Any job code or position number listed on the job listing
• The name of anyone who referred you to the position: (and the fact that you’re being referred)
• Brief references to relevant education, credentials, skills, or experience
• Anything else you think the reader would find particularly compelling (optional): “Write emails from the perspective of the person reading it,” Wilson says. “What’s the priority or most important to the person reading this email? What do you want them to take away?” For example, when submitting your application, you might write, “Senior staff accountant job - Jess Lai, CPA” or, “Regarding the English teacher role (#3392)–“Teacher of the Year” winner with 15+ years of experience.”

7 subject line tips for emailing your resume

If you’re hoping someone will open your email, read your message, and look at the resume you worked so hard on, here are a few guidelines to follow.

1. Don’t forget to write a subject line!

Rule number one for writing a subject line is, you got it, writing a subject line. It might seem obvious, but haven’t you ever spent so much time agonizing over a message that you completely forgot to fill in this field? “It needs one or I’ll think you’re spam,” says Muse career coach Tara Goodfellow , owner of Athena Consultants . In fact, a message with an empty subject line might get filtered straight to spam and never make it into an inbox. If it doesn’t, the recipient might still delete or archive it as a reflex, especially if they don’t recognize the sender’s name.

2. Keep your subject line (and your email address) professional

“I’ve seen emails with, ‘What’s up?’ in the subject line. That’s a huge mistake,” Davis says. When it comes to sending off your resume, make sure you’re keeping your subject line professional and don’t use overly familiar language with a stranger (or even an acquaintance).

The subject line doesn’t work alone. Your email address also contributes to the crucial first impression. “Please review your email address and consider how it will be received [and] perceived,” Goodfellow says. It might mean something to you—perhaps it’s an inside joke or an old nickname—“but [it will] not come across as professional to someone who doesn’t know you,” she says. “Create a new one!”

3. Be brief

In an era when people are likely to be checking emails on their phones, you have to take into account the limited number of words they’ll see before the subject line gets cut off. The email marketing service Mailchimp, for example, recommends using no more than nine words and 60 characters as a best practice. So keep your subject line short and make sure you “use the first few words to get to the point,” Davis says. “Less is more.”

4. Follow directions (if there are any)

Yes, we said this already, but it’s worth repeating: For some roles, you’ll see a note at the bottom of the job description instructing you to submit your resume and other materials to a particular email address in order to apply. “Some of these general jobs inboxes have a specific format,” Wilson says. “That’s important to note. Make sure to follow that.” For instance, it might say: “Submit your resume, cover letter, and portfolio to [email protected]. Subject line: Senior product designer #29881.”

In these cases, you’ll want to use the exact subject line they give you, because they may be employing filters to sort and direct the messages to the right folder or person. If you want your resume to get where it needs to go and to make a good impression, “Follow. Instructions. Completely. In many cases, this is their first assessment of you,” Goodfellow says. Make it a positive one.

5. Make it clear why you’re sending your resume

In some cases, your subject line will be dictated by a set of instructions and you shouldn’t deviate from them. But otherwise, you have a little more leeway to make it irresistible in whatever way makes sense for the situation. The most important thing is to make it abundantly clear why you’re reaching out—and to be specific. That’s why if you’re applying for a job or sending your email to a recruiter, you should explicitly mention the job title.

“Don't assume the only job I’m working on is the one to which you applied. Please give me some context,” Goodfellow says. Recruiters are often hiring for dozens of roles at a time and you want it to be easy for them to mentally catalog your email (or to come up in an inbox search).

“So many people send me emails and the subject is, ‘Touching base,’ or, ‘Following up,’ or, ‘Checking in,’” Davis says. It’s easy to gloss over those vague subject lines when you don’t know who the sender is or why they’re reaching out. “The more specificity someone has in that subject line the more effective it will be.”

If you’re reaching out to a networking contact, Wilson says, you might try something like, “Following up to potentially join your team at SalesCo.,” “Let’s continue the conversation from SXSW,” or, “Following up from data science webinar chat - Alexandria Lopez.” If you’re following up on an intro, maybe it’s, “Thank you for making time, this is Jin from Hannah’s network.” Or if you saw someone post about an opportunity, you might mention it and try to highlight something you have in common, perhaps, “Fellow NYU alum regarding your LinkedIn post about open roles.”

6. Don’t be aggressive

Yes, it’s frustrating to feel like you’re sending emails into a void and getting no response. But it won’t help you to let that impatience or anger seep into your subject lines. “It can’t be too pushy,” Davis says. “Something as confrontational as, ‘Haven’t heard from you,’ or, ‘I sent my resume a week ago,’” isn’t going to encourage your audience to respond. In fact, it’ll probably do the opposite.

7. Proofread!

It should go without saying that you’d proofread your resume and cover letter for errors and typos (and then proofread it again and maybe have a trusted friend or family member give it a look with fresh eyes). Proofreading your subject line is equally as important. Again, it might be your very first impression and you don’t want it to also be your last.

“I still have to do this. When I’m typing my last name—and it’s long, I have two Os and two Ls—the last thing I want is someone thinking I can’t even spell my last name,” Goodfellow says.

Resume subject line examples

Need a few examples of what all this advice looks like in action? Here are some sample subject lines for different scenarios.

Resume email subject line examples for when you’re applying for a job

• Operations manager
• HR Generalist (REQ-7881) - Polly Kim
• Full-stack engineer #1769 - Asha Murray
• Financial analyst role application (Derrick James)
• Product marketing manager job application - Noah Cohen
• Application for research assistant role - Sasha Martin
• Application for UX researcher position (Tiffany White)
• Regarding the program coordinator position, applied January 28
• Regarding the product director role (experienced team leader, expert in agile development)

Resume email subject line examples for when you’ve been referred

• Referred by Sandra Rodriguez
• Recommended by Jordan Stein
• Following up on June Park’s introduction
• Customer success manager application (referred by Jessica O’Malley)
• Referred by Priya B. for email marketing manager role (R122)
• Hi Bob, Farid suggested I contact you

Resume email subject line examples for when you’re reaching out to a networking contact

• Following up on our chat at the HR Expo (this is Aya Belsky)
• Let’s continue our conversation on SEO from the marketing meetup yesterday
• Fellow UT-Austin alum from yesterday’s webinar following up
• Thanks for making time, this is Ashley from Marcelo’s network
• Following up to potentially join your department at XYZ Co.
• I forgot to mention at the data panel yesterday…
• Sending over my resume as promised (this is Marta from the sales happy hour)

Resume email subject line examples for when you’re sending your resume for feedback

• Thanks again for offering to review my SDR resume!
• Appreciate your time yesterday! Attaching my resume

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5+ Sample Emails When Sending a Resume to an Employer [Mail Templates]

Are you applying for a job via Email?

If yes, then this guide will help you understand the fundamentals of sending a resume to an employer via email. 

In this digital age, sending your resume via email has become the norm. However, it's not just about attaching your CV and hitting 'send.' The email you craft to accompany your resume can be the game-changer that sets you apart from the crowd.

The answers to these questions will help you understand the professional approach of sending your resume via email:

• How to Email a resume in 2023?
• What should you avoid while sending a resume to employers?

Before sending your resume, we recommend proofreading it twice to remove unwanted errors. For instance you can also use the resume scoring facility of HyreSnap Online Resume Builder to check your resume’s compatibility with the opportunity.

We highly recommend sending your resume only after you are completely satisfied that you have a perfect resume. For now, let’s move ahead and check the guidelines that you must follow while sending your resume to employers via email:

How to Email a Resume in 2023?

Emailing a resume in 2023 follows many of the same principles as in previous years, but it's important to ensure your email and resume are well-formatted, professional, and tailored to the specific job application. Here's a step-by-step guide on how to email a resume effectively:

• Create a Professional Email Address: Use a professional and straightforward email address for sending your resume. If your current email address is unprofessional, consider creating a new one with your full name or initials.
• Craft a Clear and Concise Subject Line: Your email subject line should be clear and relevant. Include your name and the purpose of the email, such as "John Smith Resume for [Job Title]."
• Address the Recipient: Use a polite and appropriate salutation, such as "Dear [Hiring Manager's Name]" if you have that information. If not, you can use "Dear Hiring Manager" or a similar generic greeting.
• Write a Professional Email: Compose a well-written and professional email. Start with a brief introduction of yourself and the position you are applying for. Mention where you found the job listing.
• Attach Your Resume: Attach your resume as a PDF or Word document. Most employers prefer these formats. Make sure the file name is clear and includes your name, such as "JohnSmith_Resume.pdf."
• Cover Letter (Optional): If you are sending a cover letter, include it as a separate attachment. Mention in the email that the cover letter is attached.
• Signature: Include a professional email signature with your full name, phone number, and LinkedIn profile (if applicable).
• Proofread: Carefully proofread your email for spelling and grammar errors. Mistakes can create a negative impression.
• Send a Test Email: Before sending the email, send a test email to yourself or a friend to ensure everything appears as intended, including attachments.
• Follow Up: If you don't receive a response after a reasonable time, it's acceptable to send a polite follow-up email to express your continued interest.
• Respect Privacy: Ensure the recipient's privacy. Don't share personal or sensitive information in your email.
• Save the Sent Email: After sending the email, save a copy in your "Sent" folder for your records.
• Mobile Optimization: If you are sending the email from a mobile device, make sure the email and attachments are properly formatted.

Remember that every job application is unique, so customize your email and resume for each application. Tailor your email to express your interest in the specific position and company.

Things to Remember & Avoid While Writing an Email to Employers

When writing an email to employers for job applications or professional communication, there are certain things to remember and specific pitfalls to avoid. Here's a comprehensive guide on what to keep in mind and what to steer clear of:

Things to Remember:

• Professional Email Address: Use a professional email address that includes your name, such as " [email protected] ."
• Clear Subject Line: Craft a clear and specific subject line that conveys the purpose of your email.
• Polite Salutation: Use a polite and formal salutation, e.g., "Dear Mr. Smith" or "Hello [Hiring Manager's Name]."
• Professional Tone: Maintain a professional and courteous tone throughout your email. Avoid casual language and slang.
• Concise and Organized: Keep your email concise and well-structured. Use short paragraphs and bullet points for clarity.
• Personalization: Tailor your email for each employer and job application. Mention specific details about the company or job to show genuine interest.
• Grammar and Spelling: Proofread your email for grammar and spelling errors. Mistakes can create a negative impression.
• Attachments: Clearly state if you have attached documents, such as your resume or cover letter. Ensure they are properly named and formatted.
• Respect Their Time: Keep your email concise and to the point. Avoid lengthy emails and respect the employer's time.
• Highlight Your Value: In job application emails, briefly highlight your qualifications and why you're a strong fit for the position.
• Express Gratitude: Express appreciation for the employer's consideration, e.g., "Thank you for taking the time to review my application."
• Professional Signature: End your email with a professional signature that includes your full name, phone number, and LinkedIn profile (if applicable).
• Follow Application Instructions: Ensure you follow any specific application requirements or instructions provided in the job posting.
• Prompt Response: If the employer responds to your email, respond promptly, as it demonstrates your professionalism and interest.

Things to Avoid:

• Unprofessional Email Address: Avoid using unprofessional or inappropriate email addresses for job-related communication.
• Vague Subject Lines: Don't use vague or generic subject lines that don't indicate the purpose of your email.
• Casual Language: Avoid using overly casual or informal language in your email. Maintain professionalism.
• Lengthy Emails: Don't send overly long emails. Keep your email concise and to the point.
• Ignoring Instructions: If the job posting provides specific application instructions, do not ignore them.
• Ignoring Attachments: If the job posting requests specific documents, don't forget to attach them to your email.
• Neglecting Proofreading: Avoid sending emails with grammar and spelling errors. Always proofread your messages.
• Impersonal Communication: Don't send generic, one-size-fits-all emails. Personalize your messages for each application.
• Lack of Follow-Up: If the employer responds to your email, don't forget to follow up and continue the conversation.
• Inconsistent Tone: Maintain a consistent professional tone throughout the email. Avoid switching between formal and informal language.
• Ambiguity: Be clear and specific in your email's content. Avoid ambiguity or unclear language.

By remembering these best practices and avoiding common pitfalls, you can create professional and effective emails when communicating with employers, ultimately increasing your chances of success in your job search.

5+ Email Samples When Sending a Resume to an Employer

Here are five professional email samples that you can use as templates when sending your resume to potential employers for different purposes, such as job applications, follow-ups, and networking:

Job Application Email

You can refer to the below listed job application email sample while sending your resume for the first time to any employer via email:

Subject Line: Application for [Job Title] - [Your Name]

Email Content:

Dear [Hiring Manager's Name],

I hope this email finds you well. I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website].

I have attached my resume and cover letter for your consideration. I believe my [mention a relevant skill or experience] makes me a strong candidate for this role.

Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications align with the needs of your team.

[Your Full Name]

[Your Phone Number]

[LinkedIn Profile (Optional)]

Follow-Up Email After Application

You can use the below given email example to follow-up with your employer after some days of sending your resume via email:

Subject Line: Follow-Up on My Job Application

I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name] and wanted to follow up on my application.

I am enthusiastic about the opportunity to join your team and believe that my qualifications align with the requirements of the role. If you need any additional information or would like to schedule an interview, please feel free to reach out.

Thank you for your time and consideration.

Networking and Introduction Email

You can refer to the following email sample to expand your professional network and make new connections in your service niche:

Subject Line: Introduction and Networking Opportunity

Dear [Recipient's Name],

I hope this email finds you well. I recently came across your profile on LinkedIn and was impressed by your experience and expertise in the [Industry/Field].

I am passionate about [mention your career interests or goals] and am always eager to connect with professionals in the field. I have attached my resume for your reference and would welcome the opportunity to connect and learn from your insights.

Thank you for your time, and I look forward to the possibility of networking with you.

Best regards,

Thank You Email After Interview

You can use this email sample to thank your employer after attending a personal interview session:

Subject Line: Thank You for the Interview - [Job Title] Position

Dear [Interviewer's Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed our conversation and am even more excited about the possibility of joining your team.

I appreciate your time and consideration and look forward to the next steps in the process. Please feel free to reach out if you need any additional information from my end.

Thank you once again for the opportunity.

Response to a Networking Contact

You must refer to this email sample before responding to any connection request by any other professional in your service area:

Subject Line: Re: Our Recent Conversation

Dear [Contact's Name],

Thank you for reaching out and for our recent conversation. It was a pleasure to connect and learn more about your experiences in the [Industry/Field].

I have attached my resume for your reference. I would welcome the opportunity to explore potential collaboration or any insights you can share regarding [mention a relevant topic or interest].

Thank you once again for connecting, and I look forward to the possibility of future discussions.

These email samples can serve as templates that you can adapt and customize for your specific circumstances and job applications.

HyreSnap Online Resume Builder

These email guidelines and samples will help you interact with your respective employers effectively and professionally. However, we recommend checking your resume before sending it to the employer. For that, you can use HyreSnap Online Resume Builder that offers a resume scoring facility.

Apart from this, you can use this marvelous resume building to craft a technically strong resume for your next job search. Below are some highlighting offerings of this 21st century resume-making platform:

Key Takeaways

We have listed every important step to craft a professional email for interacting with employers and sending them resumes professionally in 2023. However, if you missed anything, please check the key takeaways mentioned below:

• Use a professional email address like [email protected]
• Write a catchy subject line to help the employer understand your motive
• Use easy-to-read English language for better readability
• Attach your updated resume to the email
• Proofread your email twice before sending it to your respective employer

Apart from this, if you have any confusion, please tell us your queries at [email protected] . Our experts will be more than happy to solve all your career issues and help you build a bright career in this highly competitive era.

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What to write in an email when sending a resume

When sending your resume to employers or recruiters via email, it’s important to write an effective message

But what should you write to catch their attention and persuade them to open your resume?

This guide will explain everything you need to write, and even has some example emails to copy.

Resume templates 

Subject line

When sending an email applying for a job, keep in mind that your first goal is for the recruiter to open your message – this means capturing their attention and giving them a reason to click on your email.

So rather than writing the same subject as everyone else, use this chance to start selling yourself right away.

Use the subject line to highlight your skills and experience in a short, screen-friendly heading: consider your key selling point as a candidate and find a way make it into your subject line. For example:

“Digital Copywriter with 7 years marketing experience”

“Solicitor with 15 years in property law”

Don’t forget that subject lines are short, so you only have around 30-35 characters to make use of.

Resume filename

Resumes titled “resume”, “new resume” or, worse, a random constellation of letters (resume_778778.pdf) will simply look messy and get lost amongst the other hundreds of resumes that a recruiter receives daily.

At the minimum, you want to include your first and last name when naming your resume file, and if you wish, you can also add a short word or phrase to add some further recognition. For example:

“[Full Name] resume”

“[Full Name] resume SEO Consultant”

Addressing the recipient

The best way to build a friendly rapport with a potential employer is to address the recruiter by name.

This means doing a bit of research… you should be able to find relevant names of recruiting managers on the company’s website, LinkedIn, or in the job description itself. If the recruiter’s name isn’t available, stick to a friendly ‘Hi’, and avoid overly formal, outdated terms such as “Dear Sir or Madam.” For example:

“Hi [recruiter name]”

Friendly opening

To make the best impression on the recruiter and encourage them to open your resume , it’s a good idea to appear friendly with a warm opening – the recruiter will probably open hundreds of resume emails every day, so a personalised touch will go a long way. Use warm greetings, such as:

“Hope you’re having a good week”

“Hope my email finds you well”

Don’t be overtly personal, however. A simple, friendly greeting should do the trick.

Job you are applying for

After your friendly greeting in your resume email, you want to highlight the job you’re applying for. This is important as recruiters will oversee several (potentially similar) job vacancies at the same time, so you want to make sure your application is going to the right place.

Use the full job title, and if the job title is vague, you can also add in the job reference number. For example:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It isn’t always necessary to add the job reference number, but it can be useful if the company is advertising various similar roles, or several roles within the same department.

Introduction + suitability

In your introductory paragraph, you have a limited amount of space and time to convince the recruiter to open your resume.

It’s therefore important that you be as clear and concise as possible here: if you’ve already highlighted your experience in the subject line, now is the time to add more relevant information to persuade the recruiter why you’re a great fit for the role.

You should lead with your experience in similar positions, along with the skills and value that you could bring to the table. As always, try to keep your sentences short, easy to read, and informative. For example:

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant. I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example captures the attention of the recruiter by demonstrating value – the recruiter isn’t being forced to read a list of qualifications or generic degrees – instead, they are being given concrete information about how this person could help their company. This will encourage them to click on the resume to find out more about the candidate.

If you don’t have lots of professional experience, you can still make a great impression in your email introduction. The key is to demonstrate value – there’s no use in simply listing your A-levels, as this doesn’t help your candidacy stand out from others who might share the same results.

Instead, make use of the skills you’ve picked up throughout your academic and professional career, tailoring them to suit the job you’re applying for. For example, if you were applying for a job in an online news organisation or social media company, you could use the following example:

Example 2 (student no experience)

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

While this example doesn’t demonstrate a professional job history, it shows the positive impact you had in an organisation where you worked, created engagement, and demonstrated initiative. You can apply this to any extra-curricular activity or volunteer program if you don’t have work experience, just make sure to research how this experience will serve you in the role you’re applying for.

Even as a student with no experience, you can still create a powerful email when sending your resume.

Reason for applying

Most companies and recruiters want to know that their employers will be in it for the long-haul: it’s therefore important to come across as both knowledgeable and passionate about the role and the company itself, demonstrating visible enthusiasm.

You can briefly cite the company’s values, the appeal of the job itself, as well as your overall suitability for the role as reasons motivating your application. For example:

“My experience in [field], combined with my alignment with [company’s] values, compel me to apply for this role. I believe that I have both the necessary skillset and personal drive required to succeed in this position.”

“I am putting myself forward for this role as I believe [company] would be an innovative and freethinking place to work, and I believe that I could contribute significantly to its success.”

By speaking to the values of the company, the recruiter will recognise that you either took the time to do your research (which demonstrates initiative and eagerness) or that you’re already familiar with the company – which employers love.

Availability

When it comes to your availability, you want to appear flexible and enthusiastic. Giving a recruiter a list of unavailable dates and times isn’t going to work in your favour here: simply indicate that you’re available at short notice for an interview.

Most recruiters will offer various time slots, so you don’t need to worry about being precise at this point. You can also add a call to action here, directing the recruiter towards your resume. For example:

“ Please find attached a copy of my resume . I am available for an interview at your earliest convenience.”

“I have attached my resume for your consideration, and I am free for an interview at short notice.”

Professional signature

Now that you’ve completed your resume email, you want to give the recruiter several options for getting in touch with you. The best way to do this is to have a professional signature: a professional signature looks like the below examples, and can be added as a footer at the end of all your emails:

Always make sure to use a professional email address. A recruiter is much more likely to take an applicant seriously if they have a professional email, and a lot less likely to reach out to someone asking them to contact them at [email protected].

Related guides: How to write a thank you email after an interview

Example resume emails

Check out some examples of effective emails below for inspiration and guidance:

Customer service

Applying for customer service roles.

This customer service cover letter is short and to-the-point – it quickly delivers a host of reasons why this candidate would be valuable in a customer service role.

See also: sales assistant cover letter example

Applying for finance and accounting roles.

This cover letter outlines the candidate’s finance knowledge, and how they could apply it in the workplace

Applying for graduate/student roles.

Graduate’s cover letters are a little longer than most, as they don’t have as much experience, so need to describe their education and transferable skills.

Applying for sales roles.

This cover letter boasts the candidate’s ability to make sales and drive revenue.

• Search Search Please fill out this field.
• Career Planning
• Finding a Job

How to Email a Resume to an Employer

How to Send a Resume to an Employer

How to send an email cover letter, include an introduction in your email, review a sample email message, tips for emailing a resume, frequently asked questions (faqs).

Emily Roberts / The Balance

Do you need to email a resume to apply for a job? If so, you might find yourself confused about the best way to do it. Should you send your cover letter and resume as attachments or include them in the body of the email?

Most importantly, always follow the employer’s instructions on how to submit your job materials. The job posting should give you detailed information on how you are expected to apply. You may be asked to upload your resume online or to email it. 

Here are step-by-step instructions for emailing your resume to apply for a job, including creating and formatting plain text resumes and sending PDF files or Word documents as attachments.

Key Takeaways

• Always follow the employer’s instructions. They should indicate whether to paste your resume into the body of the email or send it as an attachment (and what file type to use in that case, e.g., a Word document or PDF).
• Choose the right file name. The best file names include your name and do not include version numbers, which might make it seem as if you’re not invested in this particular job.
• Proofread and test before sending. Make sure your email is professionally formatted and typo-free before you hit send.

If you’re asked to send your resume via email, you may be advised on what format you should use for it, what to include in the subject line of the email, and the deadline by which the employer needs to receive it.

For example, the employer may request that you upload or email your document(s) as a PDF file or a Microsoft Word document. When you email a resume or cover letter, you will typically be asked to add them to the message as attachments.

The first rule of thumb when emailing a resume is to do exactly what the job listing states. If the listing asks you to send your resume in a particular format or asks you to save your resume under a specific name, be sure to do so. 

Employers are less likely to consider job applications that do not follow submission instructions exactly.

Use a Clear Subject Line

The  subject line  is the first thing the employer will see when deciding whether or not to open your message. Make sure your subject line clearly states the purpose of the message so that the employer does not mistake it for spam or otherwise overlook it. The subject line should include the job title and your name and should be edited for spelling errors. Here are some examples:

• Customer Service Representative – Your Name
• Administrative Assistant Resume – Your Name
• Communications Director Position – Your Name

Keep It Simple

Whether you paste your resume into the body of the email message or send it as an attachment,  keep the font and style simple . Use an easy-to-read font and remove any fancy formatting. 

Don't use HTML, emoticons, colored fonts, or images. You don't know what email client the employer is using, so simple is best. Otherwise, the employer may not see a formatted message the same way you do.

Attachments vs. Pasting Plain Text

Keep in mind that some employers do not accept attachments. In such cases, paste your resume into your email message as plain text. However, when there are no instructions, the easiest way to send your resume is as an attachment. That will preserve your resume content and format. Your cover letter can also be  sent as an attachment or it can be written  in the body of the email message .

How to Create a Plain Text Resume

Here's how to paste a formatted resume to create a plain text version:

• Copy your resume into a plain text editor such as Notepad (which should be available as an app on your computer) or into a Word document or a Google Docs document. In Google Docs, right-click and select “Paste Without Formatting.” In Word, depending on your version, select “Paste Options: Keep Text Only” or “Paste Special: Unformatted Text.” 
• Align the text to the left.
• Replace bullets with dashes or asterisks. 
• Use capital letters for section titles, for example, Work Experience, Education, etc.
• Add spacing between sections so your resume is easy to read.

Choose a Resume File Format

If you're uploading your resume online or sending it as an email attachment, be sure to read the job listing carefully for any directions on what format the employer would prefer for your resume. If there are no directions, submit the resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers.  

If you have saved your  resume in Google Docs  or with word processing software other than Microsoft Word, convert it to the desired format. You should be able to click “File” and then "Download" and save it as a Word document or PDF.

Depending on your word processing software, you may be able to save your document as a PDF by selecting the “File” menu and then the submenu “Save As” (or “Save a Copy”) and then selecting "PDF" as the desired file format. If not, there are free programs you can use to convert a file to a PDF.

Name Your Attachment

If you attach your resume to your email, remember that your employer can see the title of your document. Include your name in the title so that the employer will know, at a glance, who you are. For example, you could name your resume “Firstname_Lastname_Resume.”

Don’t use a generic title such as “Resume” or, even worse, “Resume 1” or “Resume 2.” This might make the employer think you don’t care enough about the job to  tailor your materials  specifically to the position. It also doesn’t help the employer remember who you are.

Include Your Signature

At the bottom of the email message, include an email signature with your contact information so it's easy for the hiring manager to get in touch with you. In your signature, include your name, email address, phone number, and the URL of your LinkedIn profile, if you have one.

Sample Email Signature

Kyle McMahon kmcmahon@email.com 615-432-1111 linkedin.com/in/kylemcmahon

When applying for a job via email, you may be asked to send your cover letter in the body of your email message. If so, you can write your letter directly into the email or copy and paste an existing letter.

If the job posting doesn't specify how to send it, you can also choose to include your cover letter as an attachment. If you do so, use the same format you used for your resume (for example, if your resume is a PDF, your cover letter should be too). Also, use the same naming convention as you did for your resume, e.g., janedoecoverletter.doc.

Be sure to read the directions on the job application carefully: sometimes companies want all your materials sent as one PDF or Word document, and other times they want each document as a separate attachment.

If you do send both your resume and letter as attachments, include a brief introduction in your email message. In it, mention the job you are applying for, and note that your resume and cover letter (and any other requested materials) are attached.

Here's an example of an email message sent to apply for a job. It mentions that the candidate's resume and cover letter are attached.

Subject:  Customer Service Manager Position - Your Name

Dear Hiring Manager,

I am very interested in applying for the Customer Service Manager position that is listed on Monster.com.

I've attached my resume and cover letter. If there's any additional information you need, please let me know.

Thank you very much for your consideration.

FirstName LastName Email Phone LinkedIn

Before you send your resume to an employer, be sure the final version is perfect.

Carefully Edit and Proofread Your Documents

Make sure you use spellcheck and check your grammar and capitalization. Employers expect the same level of professionalism in emails as they do in paper correspondence. Be sure to proofread your subject line, the body of your email, and any attachments.

Many email programs have built-in spellcheckers you can use. Alternatively, write your message using a word processing program, spell- and grammar-check it, and paste it into the email. 

There are free online proofreading programs, such as Grammarly, that you can use to check your documents.

No matter how you write it, be sure not to rely solely on spellcheckers, which can miss many grammar and spelling mistakes. Reread your message yourself and consider having a friend look at it as well.

Use a Professional Email Address

Make sure to use a professional email address that includes your first and last name or at least part of your name. If you don’t have one yet, create a new professional email address, if possible.

Send a Test Email Message

Before you click “Send,” be sure your application is good to go:

• Attach your resume to an email, then send the message to yourself to test that the formatting works. 
• Open the attachment so you are sure you attached the right file in the correct format and that it opens correctly. 
• If there are issues, update your materials and send another test message to yourself. Once everything looks good, send it to the employer.

Is it better to send a resume as a Word document or a PDF?

Most employers accept both Word documents and PDFs. In some cases, they will specify in the job posting which type of resume format they want to receive. A PDF preserves your original formatting, so it will be viewed the same way on all computers. A Word document can be easily read by many different programs. Some surveys report that employers prefer Microsoft Word documents.  

What should be included in an email message when a resume is sent as an attachment?

When you send a resume as an attachment, there are two options for writing an email to accompany it. You can either write an introductory email message and send your resume and cover letter as attachments, or you can write your cover letter in the body of the email. If the job posting specifies how to send your application materials, follow those instructions.

CareerOneStop. “ Design for Easy Reading .”

ZipJob. “ Should You Send Your Resume as a PDF or Word Doc? "

Google Docs Editors Help. “ Create, View, or Download a File .”

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• Email Subject Lines for...

Email Subject Lines for Resume & Job Applications (+Examples)

5 min read · Updated on March 25, 2021

Don't let your email get lost — or worse ignored — when submitting your resume.

Your email address and email subject line are the first two things a recruiter or hiring manager sees when you send them your resume. Since hiring managers can receive hundreds of emails a day, you want — and need — your job application subject line to catch their eye and pique their interest. Otherwise, the email with your attached resume might get lost, or worse ignored, in the email shuffle.

Read on to learn how to write the best email subject line to get your email noticed every time.

5 tips for writing the best email subject line when submitting a resume

Keep it short and concise.

Your email subject lines for a job application should be brief and to-the-point. If you write too much text, then it can get cut off in the subject line, especially on smaller devices like smartphones. In fact, eMailmonday reports that up to 77 percent of emails are opened on mobile phones.

As a result, it is suggested that subject lines be less than 50 characters. The first few words should identify that you're applying for a job and catch the reader's attention

Include referral info

If you were referred for a position, include the person's name in the subject line. Many organizations offer an employee referral program given that there is already credibility built into a referral. By including a referral name, you can get your foot in the door before anyone even looks at your resume. An example of a job referral subject line is:

“Referral From Jane Doe: Joe Smith, Resume for Junior Marketing Position”

Refer to instructions

If you have a job description to refer to, be sure to read it carefully and follow the submission instructions. If it says to include the position name, position location, position ID, and your name, then include only that. If you were referred to the job, it's OK to include the referral name as well. Here are a few subject line examples:

“Senior Marketing Manager, Houston, Job ID 21, Jane Doe”

“Referred by John Smith: Senior Marketing Manager, Houston, Job ID 21, Jane Doe”

Be professional

Keep your email subject line professional; don't use informal words such as “hey” and “howdy.” Also, avoid using shorthand or abbreviations if they aren't part of the job title or submission instructions.

 Avoid this: “Howdy Hiring Manager, Joe Smith Applying for Accountant, Houston”

And do this: “Job Application, Joe Smith Applying for Accountant Position, Houston”

Similar to any job marketing collateral, proofread your subject lines to ensure there are no typos or punctuation errors. You don't want your email to be overlooked or left unopened due to a bad first impression from an avoidable typo in your subject line.

How to write the perfect subject line for submitting your resume

Include the pertinent details.

If instructions on how to apply are not outlined in the job post and you don't have a referral, then the best email subject lines will include:

The reason for your email

Position title

Position location (if provided)

Position ID (if provided)

“Applying for Marketing Manager, Houston, Job ID 25, John Smith”

“Job application — Marketing Manager, Houston, Job ID 15 — John Smith”

If you're not applying for a specific job, and instead, you're inquiring about job possibilities, include:

Reason for your email

Brief qualifier (if beneficial and not too long)

Referral (if relevant) 

“Job inquiry — John Smith, 10+ years of experience in IT”

“Inquiry — Jane Doe, PR Specialist Open to New Opportunities”

“HR Operations Manager Looking for Next Position”

“Job Inquiry — Referred by Jane Doe — Joe Smith, HR Specialist”

Include certifications

If you have certifications or qualifications that add value to your job application or are required for the job, include them in the subject line. Here are a few email subject line examples of how to do that.

 “Job application — Marketing Manager, Job ID 25 — John Smith, Google Creative Certification”

 “Job application — IT Analyst — John Smith, Microsoft Certified”

 “Applying for Accountant Director — Jane Doe, CPA”

Use a professional email address

Think of your email address as your email subject line's partner. Many recruiters and hiring managers frown upon unprofessional email addresses and don't open emails from job applicants that use them — even if they have a good subject line. For example, don't use addresses like [email protected] or [email protected].

Your email address should be professional, and ideally, identify who you are. Use your first name and last name, if it's available. If it's not, then use some combination of your name and profession or your name and a numerical value. For example:

• [email protected]
• [email protected]
• [email protected]

Your email subject line is a crucial part of your job-marketing strategy. Work with the tips above to craft email subject lines that help you get you one step closer to landing the job. You also want to ensure that you have a well-crafted resume that highlights why you're the right candidate for the job. Good luck!

Don't waste your time Googling. Get expert career advice delivered straight to your inbox .

Recommended Reading:

4 Smart Tactics for Sending Emails to Recruiters

Best Practices for Professional Email Etiquette in Every Situation

5 Ways to Keep Your Emails Short and Sweet

Related Articles:

8 Tips to Stand Out in a Competitive Job Market

7 Signs Your Resume is Making You Look Old

Don't “Snowplow” Your Kids' Job Search — Set Them Up for Success Instead

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How to Email Your Resume Professionally (Quick Guide)

Email is one of the fastest and easiest ways to submit your resume. Here's how to do it.

You may think you know how to email a resume to a potential employer. But consider this: if the email with your resume is filtered out or ignored, your chances of being considered for the job are gone.

Employers often receive hundreds of resumes in response to a single ad. Resumes are often sorted (and eliminated) by an Applicant Tracking System (ATS) before they ever reach a human. That’s why it’s important to know how to email your resume in a way that gets it in front of a hiring manager.

There are steps you can take to make your resume email stand out from the rest. In this article, we’ll explore emailing a resume for a job in depth. We’ll look at every aspect of the process, including what to say when emailing a resume and how to properly attach a resume to an email.

1. Create a Professional Resume & Cover Letter

How your resume and cover letter look is important. An attractive design can mean the difference between a resume that gets a second look and a resume that’s passed over. This is especially true if you know a human will be reviewing your resume.

Get a Pro Resume Template

The fastest way to get a professional-looking resume that’s sure to make a good first impression is to use a professionally designed resume template and matching cover letter. With a resume template, the design work is already done. All you need to do is plug in your information, and it’s ready to use.

You may be wondering where to find a professionally designed resume template and cover letter. At Envato Elements, you’ll find a good selection of professional resume templates .

Gather All Your Information

Once you’ve selected a resume template, you’re ready to begin the resume-writing process.

Some of the specific information you’ll need includes past job titles, past employers, and years employed, as well as records of any education you’ve completed. Once you’ve gathered the information you need, you’re ready to put it into the resume template.

Consider Your Resume Length

Resume length is a controversial subject. Most resume experts agree that a resume should be kept short. Unless you’ve got many years of work experience, one page is probably long enough.

While you may be tempted to list complete details for every position you’ve ever held, keep in mind that most HR professionals decide very quickly whether to move your application forward in the hiring process. It’s in your best interest to edit out any irrelevant details.

2. Customize Your Resume and Cover Letter

A common resume mistake is to send the same resume and cover letter with every job application. Don’t make this mistake. Instead, tailor your resume to each position you’re applying to.

How Do You Tailor Your Resume to a Position?

Start by reading the job description carefully. Then, look at your own experience and find the parts of your experience that match the job description. The matching experience is what you want to highlight in your resume.

For example, let’s say you’re applying to be a web designer, and your previous job was as an administrative assistant at a web design company. In that job, you answered phone calls and sent out invoices, but you were also responsible for making updates to current clients’ websites. In addition, your employer paid for you to take web design classes. The parts of your experience you’d focus on from your current job would be that you updated client websites and completed web design classes.

It also helps if you’re specific. So, if you can, provide numbers and details of your experience.

When applying for the web design position, you might describe your former position like this:

Administrative Assistant. Anytown Consulting (2014 to present). Responsibilities included updating 42 client websites monthly. Completed six web design classes at ABC University.

In contrast, if you were applying for another administrative assistant position, you would focus more on the administrative aspect of your current position. The description of your former position might look something like this:

Administrative Assistant. Anytown Consulting (2014 to present). Responsibilities included supporting six full-time web designers in a busy office. Also updated client sites as needed. Completed web design classes at ABC University.

Be Sure to Customize Your Cover Letter as Well

Follow through with the customization in your cover letter. Think of your cover letter as another chance to explain why your experience is relevant to the job. Again, use the job description as a guide.

Here’s a sample of what to write in an email when sending a resume. This example explains why the administrative assistant position is relevant to the web design job:

In my administrative assistant role at Anytown Consulting, I became familiar with the field of web design. I learned to update client websites. I also enrolled in and completed web design classes at ABC University. I believe my experience at Anytown Consulting, in combination with my education, has prepared me for a full-time role as a web designer with your company.

3. Double-Check Your Resume Carefully

Mistakes in your resume make you look bad, so double-check your resume carefully to avoid the following:

• Spelling Errors. Any spelling error is bad, but be especially careful about the spelling of company names. Using the wrong name for a company may make it hard to check your information.
• Grammar Errors. Poor grammar makes your resume and cover letter look sloppy. If grammar isn’t your thing, consider having someone proofread them for you.
• Inaccurate Information. Make sure your years of employment and graduation dates are up-to-date.

If your authoring tool has a built-in spell-check tool, use it. But don’t stop there. While spell-check tools catch some mistakes, many of them fail to catch improper word usage. So be sure to read through your resume and cover letter carefully.

Typos can really derail a resume. For example, I remember reviewing a resume for a writer. They had listed 1897 as their college graduation date, when it should’ve been 1997. Naturally, the mistake in the date made the writer look careless.

4. Avoid the Applicant Tracking System (ATS)

The sad truth is that many resumes never make it to a human. They’re weeded out by Applicant Tracking Systems (ATS). You can improve your chances of making it through the ATS by using keywords and key phrases and by formatting your resume specifically for the ATS. Learn more in these tutorials:

• Best Resume Format: The Ultimate Guide to PDF vs. Word
• How to Make Your Resume Better With Keywords & Phrases

But the best way to make sure a human sees your resume is to give it directly to a human. This tactic bypasses the ATS and can ensure that your resume gets the attention it deserves.

Send Your Resume to a Company Contact

To give your resume to a human, start by looking for a contact who works in the company where you’re applying. A good place to look for contacts is in your LinkedIn profile. If you find a contact within the company, you can use LinkedIn’s messaging system to ask them if they would be willing to deliver your resume to the hiring manager.

Your note could look something like this:

Hi Jane Doe, Remember when we both worked at Anytown Consulting? It’s been a few years, but I’ll never forget your work on the NOP project. That was quite a project. I notice that you now work at XYZ Consulting. I’m applying for a position as an associate there, and I was wondering if you would be willing to recommend me for the position and deliver my resume to the hiring manager? If you could help me, I’d really appreciate it. I’ve attached my current resume to this email. Best wishes, Avery Smith

Note: Some companies offer a referral bonus to employees for qualified candidates they refer. So not only are they doing you a favor by referring you, but you could also be doing them a favor.

Finding Company Contacts on LinkedIn

If you don’t know a contact within the company, you still may be able to find the name of the hiring manager on LinkedIn. Once you’ve got a name, invite them to be a connection first—this lets them see your profile and acquaint themselves with your qualifications.

Meanwhile, apply for the position through the conventional means, and then send the hiring manager a short note (remember, these people are busy) mentioning your interest in working for the company. Quickly explain that you applied for the position and why you feel you’re qualified.

With any luck, the hiring manager will respond and start a conversation with you. If your LinkedIn profile looks good, they may search for your resume in the pool of applicants or ask you to send it directly to them. Either way, you’ve met your goal of getting your resume in front of a real person.

5. Use a Professional Email Address

The email address you use for job applications and to send out your resume can make a bad impression. If you’re like many of us, you may have created an email years ago when you were in school. Unfortunately, some of those student usernames may give a potential employer the wrong impression.

The best email addresses use a well-known email service (such as Gmail) and a variation of your first and last name. If you’ve got a personal professional website, it’s acceptable to use that email . If you don’t have one but still would like to have a professional email address, it’s possible to create a business email ID without needing a domain . Again, use your first and last name as the user name.

Here are examples of professional and unprofessional email addresses.

Unprofessional Email Address

[email protected]

Professional Email Address

6. how to attach a resume to email.

Now that you’ve created a professional resume, you’re ready to submit it to a company. If you’re responding to a job posting, follow the instructions carefully. If you’re sending the resume to an individual, you’ll likely be using email.

Be careful about the time you choose to send your resume email. An email sent on a Friday or late in the day (just before closing) is less likely to be read.

Most email services make it easy to attach a document. Here’s how to attach a resume to an email using two common email service providers:

How to Attach a Resume With Gmail

Here’s how to email a cover letter and resume in Gmail:

1. Start a new email by clicking the Compose button.

2. Type the email, including the recipient’s email address and subject line.

3. Click the Attach Files icon (it looks like a paper clip) on the bottom of the screen.

4. From the File Upload screen, attach the file that contains your resume and cover letter.

5. Click the Open button at the bottom of the File Upload screen. The resume is attached to the email.

6. Click the Send button in the left of your message to send the email with your resume.

Learn more about getting started working with Gmail .

How to Attach a Resume With MS Outlook

Here’s how to email a cover letter and resume in MS Outlook:

1. Click the New Email button in the upper left corner to start a new email.

3. Click the Attach File icon (it looks like a paper clip) at the top of the screen.

4. Click the Browse this PC option and navigate to where you’ve got your resume file stored.

5. Click the Open button at the bottom of the Insert File screen. The resume is attached to the email.

6. Click the Send button in the top left of your message to send it.

7. Follow Up

Once you’ve sent your resume via email, it’s important to follow up. If you haven’t heard from your contact after a day or two, send a follow-up email. It’s possible they never received your emailed resume, or they may have questions for you.

If all goes well, you may find yourself negotiating a salary for your new position.

You’ve just learned how to email a resume so that the hiring manager notices. Your chances of finding employment are much better when you use your professional network to direct your resume to the right person.

We’ve also discussed some techniques that’ll keep you from making a bad first impression, such as using a professional resume template and sending your information from a professional email address.

To learn even more about creating a standout resume, study our series of tutorials on resumes, How to Create a Great Resume (Ultimate Guide) .

Good luck in your job search and landing a great position !

Related Articles

Resume Worded   |  Career Strategy

How to send networking emails with your resume (templates included).

• Introduction and Key Insights
• Email Template #1: Sending your resume by email
• Email Template #2: Emailing your resume to a recruiter
• Email Template #3: Applying to a job via email
• Email Template #4: Following up on an application over email + attaching your resume
• Email Template #5: Sending your resume via Linkedin
• Email Template #6: How to email your resume to an external recruiter
• Email Template #7: Emailing your resume if you were referred by a mutual contact

Email Subject Lines

• Additional email and LinkedIn templates
• Get more insights and strategies

Who enjoys sending cold emails? Right, obviously nobody does. But like a lot of stages in the job search process, they’re a necessary evil. Emailing out your resume doesn’t have to be a chore — especially with these handy tips and templates.

How to send your resume via email

Here’s how to craft the perfect email to go along with your resume:

• Find a direct email address for the person you’re trying to contact. Don’t just email a generic contact address for the company — chances are it will never be seen by the intended recipient.
• Address the recruiter or hiring manager by name.
• Use a clear and attention-grabbing subject line. Ideally, this should include your name, the position you’re applying for, and other important information (like a referral or standout qualification).
• Include 1-3 short paragraphs summarizing who you are, why you’re interested in the position, and your key skills and experience.
• End with a simple call to action.

Why send your resume via email?

These days, most job applications go directly through online portals like LinkedIn or Indeed. But these aren’t the be-all and end-all of job applications — there are times when it makes more sense to email your resume directly. Sending an inquiry letter Most job openings are never publicly advertised, which means it pays to be proactive. Emailing an inquiry letter to a recruiter is a great way of finding out about any open positions before they’re advertised and giving yourself a significant advantage. Following up with contacts Not all networking is cold emails. If you’ve connected with a recruiter or hiring manager at an event or on LinkedIn, it makes sense to follow that up by sending through your resume. Even if they don’t have any open positions that are a good fit, it establishes a relationship and keeps you on their radar for future openings. Establishing a relationship If you don’t currently have a relationship with the hiring manager, why not initiate one? Even if you’ve applied to a position online, it can be a good idea to follow that up by emailing the hiring manager directly. When there’s no online portal Online job applications are fairly standard these days, but not every company is on board. Some companies — especially smaller businesses — may not have advertised a position on one of the major job sites or have their own online application system. In that case, emailing your email directly to the hiring manager is the best way to apply.

How to write a networking email

Make it personal Always start with an introduction — this is a professional email, not a sales pitch. Do your research on the company or recruiter first so you can customize it. Your email is essentially a mini cover letter, so treat it like one. Send it to the right person It’s worth taking the time to find a direct email address for the recruiter or hiring manager you’re trying to contact. Don’t just email a generic contact address for the company — chances are it will never be seen by the intended recipient. Polish it up

• Email your resume as a PDF to preserve the formatting
• Use Score My Resume to make sure you’re sending out the best possible version of your resume
• Use a professional-looking email address

Ready to begin? Scroll down for some word-for-word email templates you can use to email your resume in any situation.

Sample email templates

Here are exact word-for-word email samples you can start using right away. use them in your emails, linkedin messages or whichever platform you use to network., template #1, email subject : [your name] — following up.

Hi [Name], I had a great time meeting you at [event] on [date]. [A brief sentence recalling something from your conversation.] I’m currently looking for positions [describe the role you’re seeking]. I know [Company] is doing great work in the field. Do you know of any open positions that might be a good fit? I’ve attached my resume for reference and I’m also on LinkedIn [link]. Please let me know if you have any suggestions for people I should be reaching out to. Thanks for all your help, and I look forward to seeing you at [future event]. Best, [Your Name]

Connecting with someone in your network. This takes a less formal approach than a standard cold email, since this is someone you’ve met before. By starting and ending with a friendly touch, you’re emphasizing that personal connection without losing sight of the main reason for your email.

Found this template useful? Bookmark it and you'll never get stuck on an email again. Also, please share it with your network! It helps us keep these templates free.

Before we get to the next template

Before we continue..., did you know that 75% of professionals make a decision about someone based on their linkedin profile.

Networking is a crucial part of building a successful career, but let's be honest - it's not always easy. Especially if your LinkedIn profile isn't working as hard as it could be. You see, your LinkedIn profile is often the first thing people see when you're trying to make new connections. And if it's not optimized, you could be missing out on valuable networking opportunities without even realizing it. But what if I told you there was a way to grow your network without all the extra effort? Our LinkedIn optimization tool analyzes your entire profile and gives you personalized suggestions on how to make it more attractive to potential connections. And the best part? It's completely free to try. So why not take a few minutes to see how you can start building a stronger, more valuable network on LinkedIn? Your future connections (and career opportunities) will thank you. Optimize My Profile

Here's what the free LinkedIn optimization tool looks like:

Template #2

Emailing your resume to a recruiter, email subject : open positions at [company].

Hi [Name], My name is [Your Name] and I’ve been following the work [Company] has been doing in [your industry] for some time. Congratulations on [recent development]! I’ve had great success as [role title] at [Your Company] in the past [x] years. [Briefly describe 1-2 of your top accomplishments.] I’m currently looking for an opportunity to branch out and grow [skill or career path you’re hoping to develop] and [Company] is on my radar. I’d love to chat about any open positions you think might be a good fit. I’ve attached my resume and you can find me on LinkedIn at [link]. Feel free to email or call me on [phone number]. Best, [Your Name]

If you’re reaching out to a recruiter or hiring manager you don’t have an existing relationship with, this template allows you to explain a bit about yourself and why you’re interested in that specific company.

Template #3

Applying to a job via email, email subject : [your name — job title].

Dear [Name], My interest was piqued when I came across the opening for [job title and reference number] on your website. I love the work [Company] does in [industry], especially [details of a recent development you’ve followed or something that appeals to you about the company]. [1-2 sentences linking that to your experience and skill set and outlining a specific benefit you could bring to the company.] I have [x] years of experience as a [job title] at [Your Company]. [1-2 sentences describing your top skills and achievements.] I’m currently looking for an opportunity to [briefly describe what you’re looking for] and think [Company] could be a great fit. I’ve attached my resume for your consideration. Please let me know if you’d like any further information. I look forward to hearing from you! Sincerely, [Your Name] [Phone number, email, and LinkedIn link]

An email accompanying a formal job application (as opposed to a more general networking email) is essentially a cover letter, and should be written like one. This template gives you space to describe your experience and interest in the company in a little more details. Since it’s in an official context, it also uses a more formal greeting and sign off and includes your contact details at the end.

Template #4

Following up on an application over email + attaching your resume, email subject : [role] at [company].

Hi [Name], I recently applied for the [role title] position at [Company]. I know you’re busy, but I would love to briefly touch base on your decision timeline. I’m excited about the opportunity to join your team and [briefly describe something concrete you can bring to the role]. I've attached my application materials for your convenience and would love to chat about how my experience in [briefly describe your most relevant skills or experience] can help [Company] [achieve a goal they’re working toward]. Please let me know if I can provide you with any additional details as you move to the next stage of the hiring process. Best, [Your Name]

Reminding the hiring manager of your most relevant skills or experience can help spark their memory of your application. This kind of follow-up makes sense to send if you’re further along in the application process or are a particularly strong candidate, but you don’t need to send an email like this after every online application you complete.

Template #5

Sending your resume via linkedin, email subject : linkedin message.

Hi Lauren, My name is Cameron and I came across an opening for a Product Designer at ABC Company. [Include a short note about why you’re interested in the role or company]. [Briefly describe 1-2 of your standout accomplishments or key skills in your current or previous position.] I’m currently looking for a role that allows me to take a leading role in designing products with sustainability in mind, and it sounds like the Product Designer role aligns perfectly with my experience. I’ve attached my resume for your convenience and you can see samples of my work on my profile. I’d love to connect and ask you a couple of questions about the company and what the hiring process is like. Thank you!

You can attach files to LinkedIn messages, so don’t be shy about sending your resume to hiring managers you find on LinkedIn. This is also a great alternative if you can’t find a recruiter’s direct email address, as a LinkedIn message is more likely to land than an email sent to a generic company account.

Template #6

How to email your resume to an external recruiter, email subject : follow up on [role] at [company].

Hi Petra, I read from your profile that you recruit for [roles] in [location]. I'm currently a [job title] at [Your Company] and wanted to connect with you in case you think my profile might be a good fit for current or future roles you seek to fill. I’m currently looking for a new role [briefly describe what you’re looking for and your key skills and experience]. I’ve attached my resume for your convenience. Please don’t hesitate to reach out if you need any more information. Thanks, Jane

If you’ve found a recruiter for your industry and location — whether on LinkedIn or via referral — it’s okay to make the first move. Your initial email should include enough information for them to know whether you’re a potential match for any roles they’re currently recruiting for. Attaching your resume also allows them to keep you on file in case they come across any suitable roles in the future.

Template #7

Emailing your resume if you were referred by a mutual contact, email subject : openings at [company name].

Hi Veronica, My former coworker, Ted Crisp, suggested I ask you about potential openings for a Marketing Manager. I’ve been following Veridian Dynamics since the launch of Jabberwocky last year and I really admire the work you’ve been doing in robotics engineering. I’m currently a Marketing Copywriter at Digivation, where I recently led an online campaign that saw a 200% increase in sales in the first 3 months. I’m looking for a position that would allow me to put my skills in creating dynamic social media campaigns and guerilla marketing to use. I’ve attached my resume and you can view my LinkedIn profile [link]. I’d love to discuss how I can bring my expertise to your team. Please don’t hesitate to reach out with any questions. I look forward to connecting with you! Best, Linda

If you have a previous connection to a hiring manager, like an existing relationship or referral by a mutual contact, be sure to mention it upfront. Establishing a connection early can give a busy recruiter a reason to keep reading your email and may encourage them to look over your resume with a favorable eye.

These subject lines see the highest response rates. For details on other subject lines and why these work, read Email Subject Lines for Networking .

• Open positions at [Company]
• Follow up on our conversation
• [Your Name — Job Title]
• [Role] at [Company]

Other All Other Networking Templates

We've also found the following email templates that you should consider using., want more email templates choose a category..

• Follow up emails
• Informational interviews
• Thank you emails
• LinkedIn Messages

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

• How it works
• Bulk Email Verification
• Free Email Verifier
• Email Finder
• Email list cleaner
• Disposable Email Checker
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Emailing a resume: what to write in an email when sending a resume?

Anton Shabatov - October 22, 2018 - 0 comments

With a wide range of job services, employers and potential employees have got used to sending their CVs via special sites and apps. However, there are still some openings where you need to send your application letter using email. That is why many job seekers wonder what to write in an email when sending a resume. Today we discuss how to work on such letters and what you need to take into consideration while planning it.

“Proofy email checker. Remove risky,  hard bounce, disposable, duplicates.” Let’s check it

“It is important to maintain a clean email database. Cleaning should be done at least once every 6 months, but depending on the size of the base. The larger the database, the greater the likelihood of invalid email addresses appearing in it, and the more often it is worth validating.

Keep in mind email verification tool“

In this article you will learn:

• how to write correct CVs and cover letters so that you have no end to job offers;
• what kind of CVs exist and the way they can create the optimum effect, as well as how to contact the recruiter before sending your CV by mail;
• about the most important rules, by following them you will be a priority among other candidates for vacant positions

In sending resume email, you must follow the instructions given by the potential employer. Professionals in this business usually do not ask you to reinvent a wheel. They require providing information about you and some working materials in a special form. Information on how this should be submitted is most often found in the publication of the vacancy itself. Your employer will notify you whether you should download a resume online or send it to the mailing address of the recruitment department. If the resume should be sent by email, it matters what format it will be, what should be in the subject line of the letter, and what are the deadlines for sending. You need to clarify all these details yourself, or you will be notified about this. For example, your resume and cover letter are stored on a PC in a .DOC format, and the employer asks to send these documents by mail in a .PDF format. You should pay attention to these details and not do as convenient for you. Respect for the requirements of the recruiter indicates your responsibility and care. In addition, the correct form of sending a resume is a clear signal to the employer that you are really interested in a vacant position. 

“Increase your conversion rate in your email campaign with email verification.” Let’s go!

On the other hand, a standard email resume template can even be annoying for some employers who are tired of hundreds of resumes, which are so impersonal and look like twins. Yes, in this case it makes sense to talk about a creative approach, where there is no place for blanks, dullness and routine. Provided that there is all the necessary information, but it was submitted in an original way, the hiring manager is likely to pay attention to your appeal. He or she will enthusiastically begin to study your candidacy. Besides, sending a non-standard resume and a targeted letter to a specific HR manager will help to avoid ATS (repeated testing of candidate tracking software). This software can become an obstacle between you and the employer due to an automatic function that filters out letters from candidates according to a special company algorithm. But, if you know what to say when emailing a resume and sending an email to a specific person, your chances that the letter will be opened and read will increase. We will give some practical recommendations on the preparation of such applications, as well as consider some of them by email example to send a resume .

How to Email Resume Step By Step

As you ponder the question of how to email a resume , take note of these basic guidelines:

• the subject of the email should be as capacious and effective as possible;
• appeal to a potential employer should be targeted, by name;
• the first paragraph of the message should contain information about who you are and why you decided to write;
• the second paragraph should be devoted to the topic of your value for the company, how you can be useful;
• in conclusion, emphasize that it would be good to meet in person to agree on the details of cooperation;
• at the end you should add a professional signature, which will indicate your personal data for feedback;
• attach your resume and a cover letter in the popular .DOC or .PDF format (or whatever is required). 

As a rule, covering letter does not have any special requirements but mentioning the position you are applying to etc. That is why you can write it with a creative approach and fit it to your goals. However, there are some tips that will be helpful in any case and will help you to raise your chances to get a job.

Before we get to them, let’s take a look at an effective sample email to send resume for job:

(1) Subject: A professional SEO specialist is looking for a position manager for contextual and organic promotion at QAZ

(2) Dear [Name of hiring manager],

(3) In this email you will find my CV, as well as the cover letter for the position of manager for organic and contextual promotion in QAZ.

(4) Being the winner of the “Advertising and PR-2020” award for advanced methods of promotion and the creation of an effective digital strategy, having more than 15 years of practical experience, I am eager to help QAZ achieve maximum results in promoting companies and online stores in Google. 

(5) I look forward to a personal meeting where I can tell more about my skills and an effective strategy for working in the digital sector. 

Best Regards,

(6) Nick Link

SEO specialist

[email protected]

111-555-2222

(7) Attachments:

Nick-Link-XYZ.pdf

Nick-Link-Cover-Letter-XYZ.pdf

It’s a damn cool resume that will surely resonate with the hiring manager. Having made such a resume email sample , be sure that you will be called back!

Follow instructions

This is rule #1 while emailing a resume. Study the existing requirements for sending CV carefully. Employers may have their unique rules for this process. Some of them may ask for a special subject line, formatting of the text, or have special requests what files to attach.

In most cases, these rules are needed for a better candidate search and managing of the process. But sometimes employers and HRs add them to check your attentiveness and the ability to follow the requirements correctly. Whether there are instructions or not, you need to remember that your message should be professional and simple at the same time.

Attach a file

This is the best way for sending resume via email. Make sure that you have saved your CV in the proper format. Usually this can be Word Document with extensions like .doc, .docx or PDF file with extension .pdf. Selection one of the option you will likely fit the main requirements and HR will be able to open it.

You may have saved your resume as a Google document, or you may be using word processing software that is different from the standard Microsoft Word software. In this case, you should convert your resume to a Word document. The hiring manager should be able to not only open and read such an online document, but also download and save the file in PDF or Word format.

Name the file with your own name like Peter_Parker.doc or Peter-Parker.pdf etc. Pay attention to the size as well and do not send any attachment larger than 10 MB. Files that are too big and have any other extension but .doc (.docx) or .pdf will be considered as suspicious and they will never reach the target receiver. Do not compromise your reputations with such flaws.

When working with email template for sending resume , we do not recommend using common names, such as: “Resume”, “Resume 1” or “Resume 2”. This CV title can be a signal to the employer that you are superficial to the work and do not seek to adapt information about yourself in the required format. Moreover, this kind of positioning yourself as a candidate without a name is not going to help the manager remember who you are on the spot. 

If you need to send a resume and a cover letter in the form of attachments, then take the trouble to write a short message in the body of the letter itself. Here you need to indicate the position that you are applying for, briefly show interest in the company and work in it, indicate that all materials relating to you are attached. 

Take note of this sample email for sending resume:

Subject: Position of sales manager in the electronics department – Ken Bright

Dear Hiring Manager,

I am very interested in the position of a sales manager in the electronics department, which I found on the official website of your company in the “Jobs” section.

You will find my resume as well as a cover letter below. If you need more information, please let me know. Thank you for your attention and time!

Sincerely, Ken Bright

333-444-8888

Subject line

If there are any instructions considering resume email subject then follow them. In other cases, you need to write a laconic but meaningful phrase that will display the content of the letter and tell something about the sender (like name, qualification etc.) Here are some templates:

• Resume – Position – Your Name;
• CV: [Your Name] for [Title of the Position];
• Application for the [Position] in [Company].

Here is a sample email to send resume to recruiter with an interesting subject line. It will be definitely noticed: “Winner of the“ Advertising and PR-2020 ”award SEO-specialist is looking for a promotion manager position”. After this presentation, most likely, the hiring manager will postpone his business to meet you personally for a more constructive conversation.

And here is how you shouldn’t write the subject of the letter: “CV and cover letter for consideration.” It looks like spam, so with this subject line your resume will most likely not even be opened. 

Quite often, employers require applicants to submit applications in the same style. For example: “Application for QAZ position – [Name of candidate]. Clarify this point in advance to meet the requirements. 

Cover letter

Again, considering the instructions and usual rules for the job applications in the target company, define whether you need a cover letter, or it will be enough just to send a file. According to our experience, adding a cover letter to the email to a potential employer with resume attached is never excess. You can use them as an opportunity to highlight your strong sides and set the contact with the HR manager from the very beginning. A bit further you will see some samples of such letters.

Professional address. As you try to look professional as much as possible, pay attention to the address you use for delivering your CV. This is the first information your recruiter will get about you. So it is not appropriate to use some nicknames, jokes and other playful variants. Otherwise, you will be considered as an unprofessional applicant. A good option could be address like [email protected] or variations of your name and initials. Try not to add numbers in order to make a unique email to send resume.

Signature. Do not neglect this part of an email as this can be one more channel for setting a connection with an HR manager. Your signature should be professional and contain actual contact information and your name (as a reminder for a reader). Usually, it has this structure:

First Name Last Name

Phone Number

LinkedIn Account (if you have one)

Your website link (if you have one).

A cover letter in a job application can be executed in two ways:

• the text is copied and pasted into the body of the email itself;
• the file is attached as an attachment in the appropriate format.

If the second method is used, then the format of the document should be the same as the resume. For example, your resume in .DOC format, so the cover letter must be in .DOC. It is also recommended that you use the same name as your resume: Donna-Martin-Cover-Letter.doc.

It will be very pity if you will lose your dream job opportunity because of some grammar, lexical or contextual mistake. Your resume, cover letter, and other email text should be correct in any aspect. So you need to check the spelling of the words, grammar usage, and formatting of an email resume body.

Do not entrust this task to the automated checking software and services. They catch some main errors but often omit some serious lexical and contextual mistakes. Careful proofreading, in this case, can be more dependable. Also, you can ask your friend, relative or another person you trust to help you with this.

Also, the main rule of a professionally written cover letter and a CV says: Keep it simple. This means that you must use readable fonts, as well as simple styles, regardless of how your resume is formatted: included in the email body for sending a resume or as an attachment. You must remove any unusual formatting, do not use HTML, emoticons, color fonts or pictures. It is unprofessional and does not comply with business etiquette. Besides, you may not know exactly how the employer’s postal service transforms your letter. Therefore let’s keep things simple!

It is also recommended that you first send a test email to your personal email address or to some of your relatives or friends. This way you can make sure that your job application looks perfect and is ready for consideration. Check the formatting, open your attachments, make sure that the attached files are exactly what you need. Are you happy with everything? Then go on and send a request to the employer!

The Timing for Resume Letters

You need to consider not only how to email resume, but also when. According to researches, the best day for sending your CV is Monday as during this day as you will have 46% more chances to be invited to the interview. Select the time between 6 AM and 10 AM as this period is less common for such activities on Monday. According to statistics, this time brings 89% chances to be hired.

But often the crucial aspect here is a speed. As some openings can be posted in the middle of the week and become very popular immediately. In order not to miss the opportunity to get a job, send your CV as soon as possible and do not wait for Monday. Also, there is often a deadline for sending letters of application, and if you see one, you can try sending your email resume sample on the mentioned day and time.

Sample email to send resume for job

To help you start composing your own letters for sending CVs we want to share some examples. These emails are simple and informative. You can and should use them as templates or leads for defining what to say in an email with resume.

Subject line: Senior Web Designer Seeks Motion Designer Position in [Company]

Dear [Name of the HR],

In the attachments, you will find a copy of my CV with all the information about my education, experience, and skills required for the position of Motion Designer in [Company].

My high level of proficiency and creativity was proven in the International Graphic Convention in 2016. There was a contest among motion designers where I was ranked first. I also have a good reputation for my previous work at [Previous Company]. But now I look for new opportunities for the development of my skills.

I look forward to hearing from you and our meeting to share some of my ideas that can serve a great deal for your company with you.

Best regards,

[Name, Last Name]

Senior Web Designer

[LinkedIn Link]

[Email Address]

[Phone Number]

Attachments:

Name-LastName-Resume-Company.pdf

This resume email sample can be adjusted to any position, experience, and industry.

Subject line: Application for the [Position] in [Company]

Dear HR Manager,

My name is [Name] and I am sending you my resume and covering letter as I want to apply for the [Position] in your company [name of the company].

My resume will describe to the fullest my experience that fits your requirement for the opening at your department. I am sure that I am suitable for this position due to my hard-working approach and serious attitude to every working responsibility. My creative way of thinking helps in finding completely new approaches to the usual tasks and makes my work more productive.

I am looking forward to your response.

Thank you for reviewing my CV,

This sample email for a job application with resume can be used by students and graduates who do not have an actual working experience but want to show their strong sides.

Subject Line: Application for a Junior Editor Position – Peter Parker

I would like to show my great interest in the position of the Junior Editor position in your magazine.

Recently I have graduated and I have got a great experience at editing, writing and managing during my studying. I am sure that I will fit your requirements and will be a useful worker at [Name] magazine.

According to the description of your opening, you need someone with great writing and editing skills. At the university my major was English. I also worked as a writing tutor for younger students and I had an internship at the local magazine. So I have mastered my writing skills and know how to work in the publishing establishment.

I want to reassure you that despite my young age I am responsible, hard-working and persistent in reaching goals. That is why I am a perfect candidate for the editor position.

In the attachments, you will find my detailed resume. I hope you will review it soon, but in a week I will call you to check for the opportunity to arrange an interview.

Thank you for reading my letter.

Peter Parker

[Physical Address]

Additional Tips for Emailing Your Resume

Besides the question of what to write in an email when sending a resume , you as a candidate may be worried about one more thing: how to contact the hiring manager. You may have heard of 6 degrees of separation. This means that you are separated from the President of the United States, Elon Musk and Victoria Beckham by only 6 other people. This is where the network of business contacts is very important. You may not know the hiring manager, but someone you know knows him. Write a message to your friends, former colleagues, your college graduates. Perhaps they will be able to tell you the right people to contact. 

It also happens that your contact base is very modest, or you don’t use social networks at all. Then take up an investigation that will help you find the necessary recruiter. Maybe his or her business environment or someone from the staff who is at least somehow connected with the consideration of a vacant position. Having found the company’s website, you can find the name of the necessary manager, as well as the contacts. In addition, some applications, such as LinkedIn, can generate the email address of the person you are interested in.

If this approach does not work, use the old proven method – search on Google. First enter the company’s mail domain. This way you may not go directly to the hired manager’s mailer, but most likely to the formula for creating employee addresses. For example, employees of the same company will have similar electronic records: [email protected] , [email protected] , etc. Based on the domain of the company and knowing the name of the manager, you can try to use this information to recreate the desired mailer. It is likely that you will hit the nail on the head. To do this, you can use a special service that generates all possible options for email addresses based on the entered information.

Before sending, please note one important thing: not all managers will be “happy” with an incoming letter without asking for it. To set the stage, you can send a request on social networks. After confirmation, send an email with a resume and a cover letter. We are sure that you’ll be on the roll, and an invitation to an interview will not take long. 

Now you can say that you know what to say when emailing a resume and what tricks to use for making your covering message more attractive for HR-manager. Job search is almost always a great competition. That is why it is important to implement all possible elements in this process.

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How To Write a Sample Email to Send a Resume to a Recruiter

3 key takeaways

• The best way to write an effective job application email to a recruiter is to get straight to the point.
• Lead with the outcomes you’ve achieved and how you align with the role in an application email.
• Teal’s Job Application Tracker includes email templates for every stage of your job search.

HR professionals and recruiters don’t actually like sorting through resumes. They can see hundreds in a single day, even if they’re using an ATS.

To get through them, they’ve created procedures to prioritize the best-fit candidates. 

That’s why, if you’re going to email your resume directly to a recruiter, that email has to catch their eye. It has to be appealing enough to get them to willingly review yet another resume.

In this article, you’ll learn how to craft the perfect sample resume to send to a recruiter. You can also speed up the process and keep track of the jobs you’ve already applied for using Teal’s Job Tracker and Email Templates .

Struggling to land interviews with your resume? Get started with Teal’s AI Resume Builder for free.

How to write an email with your resume to a recruiter

In most cases, if you’re sending your resume to a recruiter it’s because:

• They’ve reached out to you, either on LinkedIn or through email, to express interest in your background and your fit for the role. 
• They list their email in the job posting, asking for resumes in their inbox rather than in an application.
• You’ve discussed work with someone on social media, in-person, or another medium and they’ve asked you to send your resume.

In the first case, recruiters are sending out dozens of canned messages to all candidates within their database, or within a LinkedIn search. They often have a list of criteria they’re using to run this search, and you just happen to fit within that data set.

They know the more emails they send out, the more likely they are to get a response and, hopefully, find the right candidate within those responses. 

In both the first and second scenarios, recruiters are seeing a lot of emails from a lot of people. That is why you shouldn’t send your resume to a recruiter until you are sure it’s a decent match for your skills, work history, and interests for your next role.

Learn as much about the role as you can first. When you feel secure enough to send your resume, you can send it with confidence.

Once you’re ready, here’s how to email a resume to a recruiter:

Step 1: The subject line for a resume email

Your subject line is your first impression, and if it’s too generic, it’ll be completely ignored. An anonymous recruiter on a hiring forum made this clear, stating: 

“As someone who has seen a ton of these, I 100 percent do not suggest something generic. It's quite obvious from some people that they sent the same email to several people. These emails get ignored 90 percent of the time unless the hiring manager is desperate. As for the title, I suggest [you] to be very clear in what you are looking for, even if it's a little long. Example: "Expression of interest for XX-0X Position - [group name, ex: Policy Division] - Seeking Deployment Opportunity."

That’s why your email subject line needs to be a clear indicator of these few things:

• Who you are (name)
• The role you’re applying for
• Your qualifications, if applicable (MBA, CP, Ph.D…)

Email subject lines are rather short, even on a desktop (60 characters at most), but they’re even shorter in mobile inboxes. 

You need to be clear not only about why you’re reaching out, but also put the most important words at the beginning to ensure they’re seen. 

Sample subject line in an email to send to a recruiter

If you’re referred to by someone, that’s what you should include first. The subject line, in that case, might look something like this:

If you weren’t referred, here are a few other examples of email subject lines to a recruiter:

• Notice of Interest - [Job title you seek]
• Applying for [Position] – [Name] Resume
• “[Job title][Your name],[Your qualification or job title]

Step 2: Greeting

Keep your greeting simple and professional with a “Hello” or “Dear” followed by their first name. 

Just be sure to spell it correctly. They won’t take kindly to being called something other than their name, especially when you can generally just look at their email to ensure correct spelling. Check their LinkedIn profile if you are unsure.

Step 3: Introduction

The introduction of your email is the first line after your greeting, and it’s really more of a courtesy than anything else.

You don’t need to draw it out. One or two sentences explaining why you’re reaching out and how you found out about the opportunity is adequate, especially if you were referred to the role. If you were, be sure to name drop.

If you really want to stand out from the standard email though, get straight to your message and express your enthusiasm for the position with something that stands out. 

Sample intro in an email to send to a recruiter

Step 4: Qualifications and value proposition in your email body

Don’t just list your qualifications in your email as if it’s a resume. Instead, share the biggest highlights of your career in a conversational tone.

The best way to do this is to think through the outcomes you’ve produced in your position. If the role you’re applying for, or the roles you’ve had in the past, are not outcome based, consider how your work contributed to business goals. 

Maybe you’ve led a team that completed a detrimental project for the company. Maybe you’ve saved the company money somehow or increased the efficiency of an internal process. 

If former or current employers have benefited from your work in any way, share that. Then, of course, also share any certifications or earned titles, such as Ph.D.

Sample qualifications in an email to send to a recruiter

This works because it’s straightforward. Instead of oversharing, it dives right into the  results of past work. It wastes no time delivering the essential details that’ll help the recruiter make a decision.

Pro tip: Teal’s Job Tracker includes job application email templates tailored to your resume and cover letter.

Step 5: Call to Action

Point the reader in the direction you want them to take with confidence. Don’t leave it open-ended. 

For example, “please let me know if I’m a good fit” is too passive.

Instead, you want to be more assertive to earn the hiring manager's attention, urging them into action without coming across as entitled or pushy.

Sample call to action in an email to send to a recruiter

“Please see my resume attached to the link in my portfolio [URL] to check my samples and testimonials. My resume is also attached to this email. If I look like a fit, I'd love the opportunity to speak with you further on how I can apply my skills to [outcome] for [Company]. I'm available all Tuesday and Wednesday next week. Would you be up for a chat?”

Step 6: Best resume email closings and sign-offs

After asking for a meeting or closing with another call to action, thank the recruiter for their time and consideration. 

Sign off your email with a professional closing, such as "Best regards," "Sincerely," or "Thank you."

Include your full name, contact information, and any relevant links (such as your LinkedIn profile) in your email signature.

There are a few websites that make it easy to create a professional email signature . 

Sample signature in an email to send to a recruiter

You simply have to go into your email settings, to your signature, and paste your professional email signature there. From then on, every email you create will automatically include your signature. 

Step 7: Attaching your resume to a recruiter email

A lot of job applicants question whether or not they should email their resume as a word doc or a PDF file . 

A PDF has long been thought of as the clean and professional standard. They also have the advantage of maintaining your formatting, so recruiters will always see your resume as intended. 

But recently Word docs have been making a come back due to fears that ATS software isn’t able to read PDFs. 

However, as long as the text in the PDF isn't rasterized or cluttered with images and icons, an ATS should be able to read it. 

Annette Marie, a job seeker, shared this word of caution about using PDF resumes for job applications:

“The entire top portion of my PDF resume did not appear in the finished ATS scan, but everything appeared when I scanned my Word document (.docx). However, it’s worth mentioning that the top portion of my resume is within a text box, which may explain the issue. Just be cautious with shapes and objects, as they don’t seem to be compatible when using a PDF format. Nonetheless, the PDF still presents well for in-person interviews.”

Recruiters may sometimes favor Word doc resumes due to their ability to make changes, either to the formatting, or to remove certain items that might lead to unconscious bias (such as a picture).

Some recruiters might also need to remove contact information in order to protect your details and keep their clients from contacting you directly. 

But you’d have to be willing to have a recruiter alter your resume, potentially without consulting you. 

Unless they’re a career coach, a trusted friend, or a resume writing service, no one should be editing your resume. 

Step 8: Follow up on your recruiter email

There are several ways to follow up on a job application email, because, no, you don’t necessarily have to follow up via email.

• Email: It’s rare for recruiters to get through all of their emails in one sitting, so it might take a few days to get to yours. But, if you haven’t heard back in a couple of days, it’s safe to send an email reasserting your interest in the position.

Aside from re-expressing your interest, you might also want to ask when you’ll be able to connect with a hiring manager. You can also reattach your resume and cover letter. 

Sample follow up job application email template

Subject line: [Your Name] - Job Application Follow-up for [Position] at [Company] Hello [Hiring Manager's Name], A few weeks ago, I applied for the [Position Title with Hyperlink to the Application] role at [Company Name]. I'm very excited about this opportunity, so I wanted to reach out, introduce myself, and see if you have any details from the hiring manger about the decision timeline. I'm a [Your Current Job Title] at [Your Current Company Name] who's [insert relevant qualifications and/or accomplishments] over the last [X] years. In particular, I'm interested in [Company Name] because [mention specific reasons why you're interested and why you’re a good fit]. Please let me know if you have any questions about my application or require further information from me. I look forward to hearing from you soon and learning more about the timeline. I can't wait to share some of my ideas on [insert challenge or goal related to your desired new job title]. [Best/Kind regards/Thank you], [Your Name] [Your Phone Number] [Your LinkedIn]

• Phone: Resort to a phone call only after you haven’t heard back on your follow-up email. 
• LinkedIn: Try to avoid reaching out to a recruiter on LinkedIn unless that was their initial method of contacting you. The reason? It’s far more informal and some recruiters only use their LinkedIn for personal use, or may not check it regularly. 

Here’s a simple follow-up LinkedIn message template : 

Dear [Contact Name], I recently submitted my application for the [Position] at [Company], and I wanted to follow up to express my continued interest in the opportunity and inquire about the status of my application. I am excited about the possibility of joining the team at [Company], and I believe my skills and experience make me a strong fit for the [Position]. I am confident that my [mention of relevant skills, qualifications or experiences] would contribute to the success of the team and the company. If there are any additional materials or information I can provide to support my application, please let me know. I am eager to further discuss my qualifications and how I can contribute to the success of [Company]. Thank you for considering my application. I look forward to hearing from you soon. Best regards, [Your Name] [Your Phone Number]

Note: Within Teal’s Job Application Tracker, you’ll find job application email templates to get your started in crafting a personalized email to a recruiter.

Common mistakes to avoid when sending your resume via email

Most emails sent to a recruiter are canned—a template or exact copy of an email sent again and again with little to no alterations. And recruiters are sick of it. 

Jules Lalo, a recruiter , echoes this when with this statement:

“One of my pet peeves is a CV with no context [in the email] intro [so] I have to decipher what group level they are substantively. This has a huge impact on filtering later on.”

In other words, recruiters aren’t just asking for more details and personalization from you because they don’t like it. They simply need more details to help place you in a role or ensure you’re a right fit (and they want to be able to find your email later).

But a lack of context isn’t the only mistake many job seekers make when sending a job application email. Here are a few common mistakes recruiters see: 

Using an unprofessional email address

Elby James , a former HR associate and resume consultant, finds it shocking how often people send emails from unprofessional email addresses. 

“The email address should be a professional email address. I don't mind Gmail or AOL but really, how much does it cost to buy a domain name today? Especially when it is for something as important as your career.

I remember seeing email addresses such as [email protected] . [email protected] . [email protected] . ”

Spelling errors on your resume or in the email 

Spelling mistakes won’t be a make or break for all recruiters, but it can be a put off for many, especially in a short email. With tools like Grammarly available today, most recruiters don’t take kindly to spelling mistakes. 

Elby shares his thoughts on this as well:

“I abhor typos. Maybe this is the graduate English major inside of me acting out but really, there is no need for typos; there are two reasons I say this: The first reason is spell check… it’s free! The second reason is [that] a resume is an important document, you should check it as many times as possible.”

Try to avoid buzzwords

You might be keyword stuffing your resume to get into the candidate pool, but you shouldn’t apply that same logic to a recruiter email. And really, you should try to avoid overstuffing your resume as well. 

Recruiters will often use keyword stuffing as a mental filter. They’ll automatically toss any resume or email that overly-uses buzzwords.

They need to be able to tell what you do in the simplest of terms and with a quick glance. But if you’re using phrases like—“transformed big-thinking into actionable steps, aligning with business goals and channel objectives”—no one will understand you. 

Pro tip: Teal’s free Chrome Extension shares the top five keywords in a job posting for free, and Matching Mode helps you optimize your resume accordingly (meaning you only need to use the most important words).

Lack of personalization

It doesn’t take a lot to personalize an email to a recruiter. 

You’ll keep most of the details the same, like your qualifications and your call to action. But you’ll alter the company’s name, the recruiter’s name, and details about how you found out about the role. 

You’ll also want to alter anything pertinent to the role itself, such as how your experience applies. This isn’t the same for every role, and it’s very easy to tell if you aren’t paying attention to those differences. 

Recruiters want to know exactly how you fit that role, without digging. 

Start with a sample email to send a resume to a recruiter

As you may have caught on, recruiters see hundreds of resumes. They’re unsurprised by most stylings or attempts to be unique. But they’re far more numb to the generic resume emails they see all day.

So while it’s important to add personalization, get straight to your point, and include only the most compelling details in your email, you still need an email template to get started.

While recruiters may see a lot of emails, there’s truth to the job search being a numbers game. The longer you spend on one email, the longer you might be searching for a role. You might even miss out on some opportunities because you’re spending too much time on emailing a recruiter that will spend only seconds determining whether or not to put you in a candidate pool.

Using a sample resume email for recruiters as a template, you can speed up the process while adding some personalization. 

To find simple, but effective job application email templates, try Teal’s Resume Builder. Teal’s Job Application Tracker includes email templates to send your email to recruiters and hiring managers.

Frequently Asked Questions

What should you write in an email when sending a resume to a recruiter.

When sending a resume to a recruiter, keep your email concise and professional. Start with a clear subject line, greet the recruiter by name, briefly introduce yourself, highlight key achievements, include a call to action, and close with a professional sign-off.

What should you write when sending a CV via email?

When sending a CV via email, include a personalized greeting, a short introduction stating why you’re reaching out, and a summary of your qualifications and accomplishments. Add a clear call to action, thank the recruiter for their time, and attach your CV in a preferred format.

What should you write in an email subject line when sending a resume?

Your email subject line should clearly indicate who you are, the role you’re applying for, and any relevant qualifications. Examples include "Notice of Interest - [Job Title]", "Applying for [Position] – [Your Name]", or "[Job Title] - [Your Name], [Qualification]".

Sarah Colley

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How to Write an Email to a Professor

Crafting a well-written email is not only a sign of professionalism but also crucial for effectively conveying your message. Whether you're seeking clarification on an assignment, requesting a meeting, or expressing gratitude, here's a short guide on how to compose an email to your professor.

How to Start an Email to a Professor

Email greetings can seem like a tricky business – on one hand, it’s not as formal as a letter, but on the other hand, you want to be respectful, especially in professional and academic contexts.

A good email salutation sets the tone for your email and establishes respect for your professor. Always begin with a formal greeting, using their preferred title and last name (e.g., "Dear Professor Smith"). If you're unsure of their title or preference, err on the side of formality.

Avoid using overly familiar or casual language, such as "Hey" or "Hi [first name]." Remember, you're addressing a respected academic professional, so maintaining a level of formality is essential.

How to Write an Email to a Professor: The Main Body

When composing your email, clarity and conciseness are key. Start by stating the purpose of your email in the opening paragraph. Whether you're seeking clarification on course material, requesting an appointment, or asking for an extension, be direct and specific.

Provide context if necessary, but avoid lengthy explanations. Professors are often busy, so gett to the point quickly. Structure your email with clear paragraphs and use bullet points or numbered lists for multiple points to make it easier to read.

Always use professional language and proper grammar. Avoid slang, abbreviations, or emoticons. Proofread your email before sending it so you don’t make simple mistakes.

How to End an Email to a Professor

The closing of your email should also reflect professionalism. End with a polite closing phrase, such as "Sincerely," "Best regards," or "Thank you," followed by your full name. If you're requesting a response, consider adding a courteous closing sentence, such as "I look forward to your reply."

Avoid using overly informal closings like "Cheers" or "Take care." Remember, your goal is to maintain a respectful and somewhat formal tone throughout the email.

Sending a Sick Email to your Professor

If you're unable to attend class due to illness, it's important to notify your professor promptly. In the subject line, clearly indicate that your email concerns an absence due to illness (e.g., "Absentee Notification: Illness").

In the body of the email, briefly explain your situation and express your regret for missing class. If applicable, inquire about any missed assignments or material covered during your absence. Attach any relevant documentation, such as a doctor's note, if available.

End the email with a polite closing and your full name. It's also courteous to follow up with your professor once you've recovered to discuss any missed coursework or make-up opportunities.

Emailing your Professor: Example Emails

1. consultation.

Subject: Meeting Request for Course Consultation

Dear Professor Johnson,

I hope this email finds you well. My name is [Your Name], and I'm currently enrolled in your History 101 course. I'm writing to request a meeting to discuss my progress in the class and seek guidance on upcoming assignments.

I've thoroughly enjoyed the course thus far and have found the material fascinating. However, I'm hoping to gain further clarity on the expectations for the upcoming research paper and would appreciate your insights on refining my topic.

Would it be possible to schedule a brief meeting at your earliest convenience? I'm available on [offer a few potential meeting times/dates], but I'm flexible to accommodate your schedule.

Thank you for your time and consideration. I look forward to hearing from you soon.

Best regards,

[Your Full Name] [Your Class/Section Information] [Your Contact Information]

2. Assignment Clarification

Subject: Inquiry about Assignment Requirements for History Essay

Dear Professor Rodriguez,

I hope this email finds you well. I am a student in your History 215 class, and I am currently working on the upcoming essay assignment due next week. I wanted to reach out to clarify a few points regarding the assignment requirements.

Specifically, I was hoping to get clarification on the expected length of the essay and whether outside sources are permitted for this assignment. Additionally, I would appreciate any guidance you could provide regarding the structure and focus of the essay.

Thank you for your assistance and for your dedication to our learning experience. I look forward to your response.

3. Expressing Gratitude

Subject: Appreciation for Recent Lecture

Dear Professor Williams,

I wanted to take a moment to express my sincere gratitude for your insightful lecture on cognitive psychology during yesterday's class. Your ability to explain complex concepts in a clear and engaging manner truly enhances our learning experience.

I particularly appreciated the real-world examples you provided, which helped solidify my understanding of the material. Thank you for your dedication to teaching and for inspiring us to delve deeper into the subject matter.

4. Requesting Letter of Recommendation

Subject: Request for Letter of Recommendation

Dear Dr. Thompson,

I hope this email finds you well. I am reaching out to request a letter of recommendation for an internship opportunity I am applying for this summer.

As a student in your Sociology 401 course, I have greatly benefited from your guidance and mentorship throughout the semester. I believe that your insight into my academic performance and character would make for a strong recommendation.

If you are willing to provide a letter of recommendation, I would be happy to provide any additional information or materials you may need. The deadline for submission is [insert deadline].

Thank you for considering my request. Your support means a great deal to me.

5. Assignment Extension Request

Subject: Request for Assignment Deadline Extension

Dear Dr. Smith,

I hope this email finds you in good health. I am writing to request an extension for the upcoming [Assignment Name], due on [Date]. Unfortunately, I am facing unforeseen personal challenges that have impacted my ability to complete the assignment on time.

I understand the importance of deadlines and am committed to submitting quality work. I am seeking a [number of days] extension to ensure that I can submit a well-prepared assignment.

I appreciate your understanding and consideration of my request. If needed, I can provide additional documentation or discuss this matter further during your office hours.

Thank you for your time.

Best regards, [Your Full Name] [Course and Section Information]

6. Absence Due to Family Emergency

Subject: Absence Notification Due to Family Emergency

Dear Professor Martinez,

I hope this message finds you well. Unfortunately, I am writing to inform you that I am experiencing a family emergency that requires my immediate attention. As a result, I will be unable to attend class on [specific date].

I understand the importance of class attendance and am committed to making up for any missed work. Could you please provide guidance on how to proceed with any assignments or lectures I may miss during this time?

Thank you for your understanding, and I appreciate your support during this challenging period.

Sincerely, [Your Full Name] [Course and Section Information]

Effective communication with your professors not only demonstrates professionalism but also fosters positive relationships that can be beneficial throughout your academic journey. By following these guidelines and using these templates, you can ensure that your emails to professors are clear, respectful, and well-received.

Whenever it’s time for you to move on beyond university, you may want to look at getting yourself a professional email address to ensure your transition into professional life is as smooth as possible.

Updated: July 6, 2024 at 12:49 PM

Published: July 6, 2024 at 12:49 PM

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Supreme Court rules ex-presidents have broad immunity, dimming chance of a pre-election Trump trial

The Supreme Court has ruled for the first time that former presidents have broad immunity from criminal prosecution for official acts

WASHINGTON -- WASHINGTON (AP) — The Supreme Court on Monday ruled for the first time that former presidents have broad immunity from prosecution, extending the delay in the Washington criminal case against Donald Trump on charges he plotted to overturn his 2020 presidential election loss and all but ending prospects the former president could be tried before the November election.

In a historic 6-3 ruling , the court's conservative majority, including the three justices appointed by Trump, narrowed the case against him and returned it to the trial court to determine what is left of special counsel Jack Smith's indictment.

Trump celebrated a “BIG WIN” on X. President Joe Biden said the justices set “a dangerous precedent (that) undermines the rule of this nation.”

The ruling reflected a muscular view of presidential power, and left dissenting judges to criticize it as undermining a core democratic principle that no person is above the law.

The court's decision highlighted how the justices have been thrust into an impactful role in the November presidential election. Earlier, they had rejected efforts to bar him from the ballot because of his actions following the 2020 election. The court last week also limited an obstruction charge faced by Trump and used against hundreds of his supporters who stormed the Capitol on Jan. 6, 2021. The split among the justices also in many ways mirrored the political divide in the country.

“Under our constitutional structure of separated powers, the nature of presidential power entitles a former president to absolute immunity from criminal prosecution for actions within his conclusive and preclusive constitutional authority," Chief Justice John Roberts wrote for the court. “And he is entitled to at least presumptive immunity from prosecution for all his official acts. There is no immunity for unofficial acts.”

The chief justice insisted that the president “is not above the law." But in a fiery dissent for the court's three liberals, Justice Sonia Sotomayor wrote, “In every use of official power, the President is now a king above the law.”

Reading from her opinion in the courtroom, Sotomayor said, “Because our Constitution does not shield a former president from answering for criminal and treasonous acts, I dissent.” Sotomayor said the decision "makes a mockery of the principle, foundational to our Constitution and system of government, that no man is above the law."

The protection afforded presidents by the court, she said, "is just as bad as it sounds, and it is baseless.”

Trump posted in all capital letters on his social media network shortly after the decision was released: “BIG WIN FOR OUR CONSTITUTION AND DEMOCRACY. PROUD TO BE AN AMERICAN!”

Biden, in evening remarks from the White House, cited accepted restraints on presidential power all the way back to George Washington and bemoaned that “for all practical purposes, today’s decision almost certainly means that there are virtually no limits on what a president can do."

Smith’s office declined to comment on the ruling.

Senate Majority Leader Chuck Schumer denounced the ruling as “a disgraceful decision,” made with the help of the three justices that Trump appointed.

“It undermines SCOTUS’s credibility and suggests political influence trumps all in our courts today,” the New York Democrat said on X.

The justices knocked out one aspect of the indictment. The opinion found Trump is “absolutely immune” from prosecution for alleged conduct involving discussions with the Justice Department.

Trump is also “at least presumptively immune” from allegations that he tried to pressure Vice President Mike Pence to reject certification of Democrat Joe Biden's electoral vote win on Jan. 6, 2021. Prosecutors can try to make the case that Trump's pressure on Pence still can be part of the case against him, Roberts wrote.

The court directed a fact-finding analysis on one of the more striking allegations in the indictment -- that Trump participated in a scheme to enlist fake electors in battleground states won by Biden who would falsely assert that Trump had won. Both sides had dramatically different interpretations as to whether that effort could be construed as official, and the conservative justices said determining which side is correct would require additional analysis at the trial court level.

Roberts’ opinion further restricted prosecutors by prohibiting them from using any official acts as evidence in trying to prove a president's unofficial actions violated the law. One example not relevant to this case but which came up in arguments was the hypothetical payment of a bribe in return for an ambassadorial appointment.

Under Monday's decision, a former president could be prosecuted for accepting a bribe, but prosecutors could not mention the official act, the appointment, in their case.

Justice Amy Coney Barrett, who joined the rest of Roberts' opinion, parted company on this point. “The Constitution does not require blinding juries to the circumstances surrounding conduct for which Presidents can be held liable,” Barrett wrote.

She also described as unnecessary the analysis of the fake electors claim. “I see no plausible argument for barring prosecution of that alleged conduct,” Barrett wrote.

The work of figuring out how to proceed will fall to U.S. District Judge Tanya Chutkan , who would preside over Trump's trial.

Trump still could face a trial, said Notre Dame law professor Derek Muller. “But the fact remains that it is almost impossible to happen before the election."

David Becker, an election law expert and the executive director of the nonprofit Center for Election Innovation and Research, called the breadth of immunity granted to Trump “incredibly broad” and “deeply disturbing.”

“Almost anything that a president does with the executive branch is characterized as an official act,” he said on a call with reporters following the ruling. He said that "for any unscrupulous individual holding the seat of the Oval Office who might lose an election, the way I read this opinion is it could be a roadmap for them seeking to stay in power.”

The ruling was the last of the term, and it came more than two months after the court heard arguments, far slower than in other epic high court cases involving the presidency, including the Watergate tapes case .

The Republican former president has denied doing anything wrong and has said this prosecution and three others are politically motivated to try to keep him from returning to the White House.

In May, Trump became the first former president to be convicted of a felony , in a New York court. He was found guilty of falsifying business records to cover up a hush money payment made during the 2016 presidential election to a porn actor who says she had sex with him, which he denies. After Monday's ruling, Trump’s lawyers asked the New York judge who presided over that trial to set aside his conviction and delay his sentencing. He still faces three other indictments .

Smith is leading the two federal inquiries of the former president, both of which have led to criminal charges. The Washington case focuses on Trump’s alleged efforts to overturn the 2020 election after he lost to Biden. The case in Florida revolves around the mishandling of classified documents. A separate case, in Georgia, also turns on Trump’s actions after his defeat in 2020.

If Trump’s Washington trial does not take place before the 2024 election and he is not given another four years in the White House, he presumably would stand trial soon thereafter.

But if he wins, he could appoint an attorney general who would seek the dismissal of this case and the other federal prosecution he faces. He could also attempt to pardon himself if he reclaims the White House. He could not pardon himself for the conviction in state court in New York.

The Supreme Court that heard the case included three justices appointed by Trump — Neil Gorsuch, Brett Kavanaugh and Barrett — and two justices who opted not to step aside after questions were raised about their impartiality.

Thomas’ wife, Ginni , attended the rally near the White House where Trump spoke on Jan. 6, 2021, though she did not go the Capitol when a mob of Trump supporters attacked it soon after. Following the 2020 election, she called the outcome a “heist” and exchanged messages with White House chief of staff Mark Meadows, urging him to stand firm with Trump as he falsely claimed that there was widespread election fraud.

Justice Samuel Alito said there was no reason for him to step aside from the cases following reports by The New York Times that said flags similar to those carried by the Jan. 6 rioters flew above his homes in Virginia and on the New Jersey shore. His wife, Martha-Ann Alito, was responsible for flying both the inverted American flag in January 2021 and the “Appeal to Heaven” banner in the summer of 2023, he said in letters to Democratic lawmakers responding to their recusal demands.

Before the Supreme Court got involved, a trial judge and a three-judge appellate panel had ruled unanimously that Trump could be prosecuted for actions undertaken while in the White House and in the run-up to Jan. 6.

Chutkan ruled against Trump’s immunity claim in December. In her ruling, Chutkan said the office of the president “does not confer a lifelong ‘get-out-of-jail-free’ pass.”

Associated Press writers Lindsay Whitehurst, Alanna Durkin Richer, Eric Tucker, Stephen Groves, Farnoush Amiri, Michelle Price and Ali Swenson contributed to this report.

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ABC News Live

24/7 coverage of breaking news and live events

Politics latest: Starmer jets off for first NATO summit - and in 'stronger position' than many allies

Sir Keir Starmer is on his way to his first NATO summit as prime minister, hosted in Washington DC. It comes after he sat opposite Rishi Sunak in the first sitting of the new parliament since last week's general election.

Tuesday 9 July 2024 22:55, UK

• General Election 2024

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• PM jets off for NATO summit
• Mark Stone analysis: Starmer in much stronger position than allies
• Health secretary 'optimistic' after junior doctor talks
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• Tory mayor attacks 'cack-handed' Braverman after Pride comments
• Highlights from parliament's return: Starmer speaks in Commons for first time as PM | Sunak vows 'effective' opposition | Farage makes debut with dig over Brexit | Commons Speaker re-elected
• Sam Coates analysis: A spirit of unity - but still moments of politics
• Live reporting by Faith Ridler

Thanks for joining us for a very busy day for the new Labour government - and there's plenty more to come this week.

You can scroll through the page for today's updates, or check our 10pm post for a round-up of Tuesday's most significant news.

We'll be back at 6am with all the latest from Westminster.

The chancellor has revealed plans for a new national wealth fund designed to attract billions in private sector investment.

The new Labour government said it has allocated £7.3bn in additional state funding to support the plan.

The proposals include reforms to the state-owned British Business Bank.

Rachel Reeves met with a nine-strong National Wealth Fund Taskforce at Number 11 Downing Street in order to launch the plans.

The taskforce includes former Bank of England governor Mark Carney, Barclays chief executive officer CS Venkatakrishnan and Aviva chief executive Amanda Blanc.

'Further, faster'

Ms Reeves said the funding will be used to target green and high-growth British industries, stressing there is "no time to waste".

The chancellor added: "We need to go further and faster if we are to fix the foundations of our economy to rebuild Britain and make every part of our country better off."

It's the end of the day - which means it's time for a round-up of the main things you need to know from the Politics Hub.

• Sir Keir Starmer is en route to Washington DC as you read this for his first NATO summit, where he'll meet world leaders including Joe Biden;
• Our US correspondent Mark Stoke says he goes on the trip in a "much stronger position" than many of his allies, given his massive election win - we'll have live updates and analysis from the trip starting tomorrow.
• Back in the UK, parliament has returned and the Speaker re-elected, with the cabinet and shadow cabinet having been sworn in;
• Sir Keir Starmer  welcomed the diversity of the new parliament in his first Commons speech as PM, while  Rishi Sunak  vowed the Tories would be an "effective and professional" opposition;
• The return of parliament allowed the Tories to elect the chair of their backbench 1922 Committee , which runs the party's leadership contests;
• But our political correspondent Darren McCaffrey is getting the sense from Conservatives that the contest may not happen for several months, as the battle for the soul of the party commences.
• Elsewhere, Health Secretary Wes Streeting says he's "optimistic" after his first meeting with representatives of junior doctors, as he seeks an end to the pay dispute that has caused industrial action;
• Our political correspondent Tamara Cohen said there may only be "a matter of weeks" to find an agreement before the BMA union holds a vote on holding more strikes.

That's it for our final bulletin of the day - stay with us for more news and analysis through the evening.

A former army chief has warned members of NATO the world is facing "as dangerous a moment as any time that we've had since 1945" as he called on members to invest more into their arms.

General Sir Patrick Sanders, who served as chief of the general staff until last month, told The Times that Russia, China and Iran were the "new axis powers", and a third world war could break out within the next five years if action was not taken.

Arguing the countries posed even more of a threat than the Nazis in 1939, he said: "They are more interdependent and more aligned than the original axis powers were."

But the military expert said the conflict was not a foregone conclusion if NATO members, including the UK, significantly improved their arms.

You can read more from Sky News:

The UK's newest MPs might have spent the last six weeks fighting for a place in parliament - but it can still be a shock to the system once they enter it, according to those familiar with the process.

That's why House of Commons staff have spent months preparing for their arrival, working on everything from buddy schemes to starter packs and photobooks to help them get to grips with the job.

This secret team of helpers is not messing about. In fact, the first contact parliament has with newly elected representatives is at the election count itself.

Read all about how new MPs are prepared for the job here:

After the Conservative Party lost the general election, Rishi Sunak announced he would resign as leader "once the formal arrangements for selecting my successor are in place".

So how could the next leader be selected?

1922 committee

The body that governs Tory party leadership races is their backbench committee of MPs, the 1922 Committee.

Today, Tory MPs elected a new chair - Bob Blackman.

Decisions can now be taken about the timeframe and process of the leadership contest - although it is unclear when that will happen.

Rishi Sunak's role

As it stands, the former PM remains leader of the party and leader of the opposition. He has appointed a shadow cabinet and will fulfil the constitutional requirements of the role - for now.

Mr Sunak could agree to stay as party leader until a permanent successor is selected - in which case he will continue to carry out the opposition leader role, including facing Sir Keir Starmer at PMQs.

But he could choose to step down before the contest is concluded, which he seemed to suggest in his resignation speech, which would mean an interim leader would have to be chosen (that would likely fall to Oliver Dowden, who is the interim deputy leader).

Will the party members have a say?

There appears to be broad consensus among Tory MPs that members should get a vote on who the new party leader should be.

Short vs long

Some Tories have proposed the contest should be short, so the new leader can be in place to challenge the Labour government as soon as possible - particularly when they present their first budget in the autumn.

However, a consensus appears to be emerging that a long leadership contest is the right thing to do to ensure there is full debate on which direction the party should take.

It could mean that nominations for the new leader don't even open for a number of weeks, and then MPs could whittle down the number of candidates - or not, and members could choose between multiple people.

There have been suggestions that the contest should not conclude until after the party's conference in early October, like when David Cameron won back in 2005.

By Mark Kleinman , City editor

The boss of Hakluyt, the corporate intelligence firm, is being lined up for a top business role in Sir Keir Starmer's fledgling Labour administration.

Sky News has learnt that Varun Chandra, who has been Hakluyt's managing partner since 2019, is in advanced talks to join the government.

Sources said on Tuesday that he was likely to take on a senior business liaison role in 10 Downing Street - a role occupied by Lord Petitgas, the former Morgan Stanley banker, in Rishi Sunak's administration.

Like Lord Petitgas, Mr Chandra is an ex-Lehman Brothers banker who went on to establish the regulated business operations of Tony Blair, the former prime minister.

You can read more from Sky News here:

The UK is in a relatively unusual position as Sir Keir Starmer jets off for his first NATO summit as prime minister.

Given the struggles of Joe Biden, Emmanuel Macron, and some other Western leaders, our  US correspondent  Mark Stone   says the prime minister comes to Washington DC looking relatively strong given his enormous election win.

"Politically he is in a much stronger position than many colleagues he will meet," says Mark, who'll be at the summit.

Sir Keir will be among the leaders of the 31 other NATO members for a summit being described "as the biggest event of its kind for three decades" given the ongoing war in Ukraine.

Mark says that sometimes in politics "timing is luck" - "and it's certainly luck for Starmer that so soon after he took office, he is in Washington".

He'll also meet Joe Biden at the White House while he's in town.

That concludes our coverage of tonight's Politics Hub programme - it will be back again from 7pm tomorrow. Stay with us here for more news and analysis through the evening.

Our political correspondent Darren McCaffrey is outside The Spectator's depressingly rainy summer party in London - and it doesn't get more "establishment" than this, he says.

Plenty of senior Tories are there, and so is Nigel Farage.

Darren notes that although the new chairman of the 1922 Committee was confirmed as Bob Blackman tonight - the timing of a Tory leadership contest remains unclear.

"The conversation is not tonight about who should take over the Conservative Party, it's much more about this process," Darren says.

"Whether this leadership contest needs to be sorted as soon as possible - ahead of the party conference - or whether the Conservative Party should do what they decided back in 2005."

That was a really long campaign, one which ended with David Cameron taking the reins.

Darren says the consensus at the party seems to be the Conservatives need to have a think - and they need a long time, certainly until the summer has been and gone.

It means Rishi Sunak could still be leader for months to come.

Housing minister Matthew Pennycook is now asked about  Labour's decision to take "Levelling Up" out of his department's name.

It is now the Ministry of Housing, Communities and Local Government.

Boris Johnson didn't take well to this decision, accusing the new government of a lack of ambition.

Mr Pennycook says this is "nonsense", adding: "I'd expect nothing less from the former prime minister."

He said the way the Tory government had approached levelling up was a "gimmick", with communities "held back" and "forced to bid" for "small pots of money" from Whitehall.

"We are taking a whole government approach to regional inequality," says the minister.

"It's got to run through everything we do, so the ambition remains the problem, if you like. The diagnosis was right. 

"We want to get back to basics."

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Israel sends delegation to negotiate hostage release deal with Hamas

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• White House welcomes resumption of talks
• Mossad boss to lead Israeli talks delegation
• "Real chance" of deal: source in Israeli delegation
• Netanyahu discussed talks in call with Biden
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Reporting by Nidal al-Mughrabi, Maayan Lubell and Clauda Tanios; additional reporting by Steve Holland in Washington; Writing by Sharon Singleton; Editing by Timothy Heritage, Gareth Jones, David Gregorio and Alex Richardson

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North Korea-Russia arms trade a global threat, says South Korea President Yoon

North Korea's arms trade with Russia is a threat to global peace, and strength and alliances among liberal democracies are critical in safeguarding freedom from "reckless elements", South Korean President Yoon Suk Yeol said on Tuesday.