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How to email a resume with 8 samples and templates
At some point during your career you’ll need to send your resume by email. Here's how you do it.
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Lawrie Jones
Table of contents
Are you searching for a job? Thinking of applying?
Either way, at some point, you’ll need to send your resume by email.
When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice.
How to email a resume
You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.
After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.
What to write in an email when sending a resume
For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.
Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality.
The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate.
10 things to include in every resume email
Here’s a checklist of 10 things you should write in an email when sending a resume:
- Short introduction of yourself
- Statement about the position you are applying for (to avoid any misunderstanding!)
- Brief “elevator pitch” about why you should be considered for the position
- Previous experience with similar roles or relevant results of similar jobs
- Relevant personal information (more on this in the email format section)
- Contact details (including preference)
- Helpful information (such as if you’re going on holiday in the next few days, for example)
- Offer to answer any questions that the recruiter might have (about interview dates, for example)
- Request for information on the next steps
- And remember to attach your cover letter and resume!
Should you send a resume by email?
The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?
Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form.
Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information).
Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).
Use a professional email address for your resume
Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk?
Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or
Sending resume email format
Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!
When sending a resume email, use a professional format like this:
- Resume email subject line
- Email body (following our top 10 tips for effective resume emails)
Let’s look at the critical aspects of every resume email in more detail.
1. Subject line for resume email
Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about.
Here are some principles for effective resume email subject lines:
- Label your email “Job application” or “Application for”
- Include the job title in the subject line
- Add a reference number
Here’s how this can work in practice:
- Job application – Marketing Director – REF000111
- Application for Marketing Director – REF000111
- Resume attached – Marketing Director position – REF000111
Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder.
2. Email body for sending resume
The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:
- Introduction to you
- Details of the job you’re applying for (including a reference number)
- A short explanation of why you’re applying
- Any other information
It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this.
3. How to end a resume email
The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process.
As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:
- Phone number
- Relevant social media links, like LinkedIn and Twitter
- Attach your cover letter and resume
4. Best resume email closings and sign-offs
Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).
8 resume email samples
We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.
We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed.
Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.
1. Sample email to send resume for job
This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.
It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.
2. Sample email to send resume to recruiter
Recruiters can include those working in job agencies, internal recruiters and HR partners.
The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.
3. Simple sample email to send resume for job
If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can.
4. Sample follow-up email after sending resume
As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.
If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.
5. Sample email cover letter with attached resume
Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.
There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.
6. Thank you for considering my resume email sample
Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.
7. Asking someone to review your resume email sample
Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.
8. Sample how to respond to a resume received email
If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.
Best email template for sending resume
You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email.
Final words on sending your resume via email
If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.
When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.
You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!
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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)
- Klara Cervenanska ,
- Updated January 12, 2024 7 min read
Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?
Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely.
But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!
Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.
Table of Contents
Click on a section to skip
3 sample emails for sending your resume to recruiters:
How to email a resume: a few tips to keep in mind before sending the email.
- Write an effective subject line. It's the first thing they're going to see
Email body for sending a resume: Keep it crisp, yet formal
Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.
Feel free to use any of these templates as your first draft.
#1 Template of an email to send with your resume
#2 template of an email to send with your resume, #3 template of an email to send with your resume.
Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.
Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can convert your LinkedIn profile into resume in seconds.
Before you start writing, ask yourself this: Who is the person you're writing to?
Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.
Remember that your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.
You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.
The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.
Naturally, do not put off applying if it's a first come first serve kind of job application.
Key takeaways:
- Look up the hiring manager's contact details;
- Your email address needs to be professional;
- Send it on a Monday, ideally well before 8am;
Write an effective subject line. It's the first thing they're going to see
Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.
First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.
However, if there are no instructions, you should stick to the standard format for subject lines :
- Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
- Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
- Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554 — Nina Hughes
If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.
Start off with a formal greeting and address the hiring manager by name (preferably last name).
In the first short paragraph you should state who you are, why you are sending this email and what the email contains.
Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.
In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action but be careful not to sound rude or overly keen.
Yours faithfully (US English) or Yours sincerely (British English).
And finally, a professional signature is a must! Remember to include your contact details.
[Your name]
[Your job title]
[Email address]
[Phone number]
[LinkedIn profile] - optional
Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention.
Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.
This should go without saying but, don't forget to attach your resume to the email!
Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.
Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.
If you’re considering sending a video resume, you should know how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.
Keep in mind that files should not be larger than 10MB. Otherwise they might be considered suspicious.
Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.
- Resume and cover letter need to be sent as attachments;
- Name your attachments in a way that makes them easy to find;
- Save documents in the PDF format;
- Files should not be larger than 10MB.
Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.
Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference.
Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.
Don't forget to test download and open your files. Check whether you've attached the right file(s).
Also, avoid using any colorful fonts, pictures or emoticons.
We can check your resume for you.
Scan your resume for issues and see how it compares against other resumes in our database.
Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.
So how do you write one?
- Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
- Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
- We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
- Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
- After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files.
After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .
Christy's word of advice
For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.
Christy Morgan, Resident HR Expert
Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.
We've got you covered. Check out these articles to help you create the perfect resume and cover letter:
- How to Write a Resume: The Only Resume Guide You’ll Need in 2024
- The Only Cover Letter Guide You’ll Need in 2024 (+Examples)
When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.
When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .
In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.
Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.
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7 Examples: How to Email a Resume to an Employer
By Status.net Editorial Team on November 9, 2023 — 11 minutes to read
Understanding the Resume Email Process
First, let’s go over the basics to ensure that your email gets the attention it deserves.
Subject Line
A clear and concise subject line is vital. It’s the first thing the recipient will see, so make it count. Include your full name and the position you’re applying for. For example: Marketing Manager Application – Jane Smith
Email Address
Double-check that you have the correct email address for the potential employer. Little mistakes like this can make a big difference. If you’re unsure, give the company a call and ask for the correct contact information.
Start your email with a professional greeting. If you know the recipient’s name, use it. If not, a simple “Dear Hiring Manager” will suffice.
The body of your email should be concise and to the point. In just a few sentences, mention the position you’re applying for and explain why you’d be a good fit for the role. List a few key skills or achievements that make you stand out from other candidates.
Example 1 I’m excited to apply for the Marketing Manager position at (…) Company. With over five years of experience in digital marketing and a proven track record of increasing sales, I’m confident that my skills and passion for creating engaging content make me the right candidate for this position.
Attachments
Before sending, double-check that you have attached both your resume and any other required documents (e.g., cover letter, portfolio, etc.). Make sure to send them in a format that is compatible with the recipient’s software (usually PDF or Word).
End your email with a polite closing and your full name. You can also include your phone number and email address, making it easier for the employer to contact you. For example: Thank you for considering my application. I look forward to the opportunity to further discuss my candidacy. Please don’t hesitate to reach out if you have any questions.
Best regards, (Name)
Creating a Strong Subject Line
- When you’re sending a resume to an employer, the subject line of your email plays a vital role in capturing their attention. Pick a clear and concise subject line that introduces your purpose, highlights your qualifications, or refers to the specific job opening.
- For instance, you can combine your name and job title along with the job position you’re applying for, like this: “Jane Doe – Marketing Specialist Applying for Marketing Manager Position” . Another alternative is to mention your most impressive skills or accomplishments, such as “Certified Project Manager Seeking a New Opportunity” .
- Avoid generic phrases such as “Applying for Job” or “Resume Submission” . These may get lost amid the employer’s numerous emails or convey a lack of effort on your part. Also, steer clear of all-uppercase subject lines as those might appear unprofessional and could be mistaken for spam.
- Tailor your subject line to the company and position you’re targeting. If the job posting includes a specific reference number or job code, make sure to include that in your subject line. This will help your email get noticed and sorted correctly by the hiring team or applicant tracking system. For example, “John Smith – Graphic Designer – Job Code #12345” .
Introduction
When sending your resume via email, it’s important to make the email body stand out. This is the first thing the employer will read, so be sure to create a lasting impression. Use a friendly and professional tone to engage the reader, while maintaining clarity and conciseness.
Begin with a clear and well-structured subject line. Include the job title you are applying for and your name, for example: “Marketing Specialist – Jane Doe.” This will help the employer quickly identify your email’s purpose.
In the email body, start by addressing the recipient by their name, if known, or use a polite and respectful greeting, such as “Dear Hiring Manager.” Next, introduce yourself and briefly explain your intention in applying for the position. Connect your skills and experiences to the job requirements to show how you are a great fit for the role. Don’t forget to mention where you found the job posting, especially if it was a referral from a mutual connection.
Dear [Name],
I hope this finds you well. My name is [Your Name], and I am writing to apply for the Marketing Specialist position advertised on your company’s career page. With over 5 years of experience in digital marketing and a proven track record in increasing brand visibility, I am excited about the opportunity to bring my expertise to your team. I was referred to this position by John Brown, a current Marketing Specialist at your company, who recommended that I submit my resume.
Closing Remarks
To wrap up your email, express your enthusiasm for the potential opportunity and thank the recipient for considering your application. Let the employer know that you have attached your resume and any other requested documents to the email. Provide your contact information and invite them to reach out if they have any questions or require more information.
End your email with a professional closing, followed by your full name and email signature.
Thank you for taking the time to review my application. I am confident that my skills and experiences make me a strong candidate for the Marketing Specialist position. I have attached my resume for your review and am available to discuss my qualifications further at your convenience. Please don’t hesitate to reach me by phone at (555) 123-4567 or by email at [email protected].
Sincerely, [Your Name]
Attaching the Resume Right
Before hitting the send button, ensure that you attach your resume. There are a few things you should keep in mind when sending your resume to a potential employer.
- Choose the Right Format: Save your resume in either a PDF or Word document format. PDF is preferred as it preserves the formatting and can be opened on any device without compatibility issues.
Example: FirstName_LastName_Resume.pdf
- Properly Name the File: Use your full name and the word “Resume” for easy identification. Adding the targeted job title can also help make your email stand out to the hiring manager.
Example: Jane_Doe_Marketing_Resume.pdf
When composing the email, the subject line and content are essential for making a good impression. Here’s how you can approach it:
- Subject Line: A clear and professional subject line is vital. Mention relevant context such as the job title, any reference or job number mentioned in the job posting, and your full name.
Example: Application for Marketing Specialist – Jane Doe (Job ID# 12345)
- Email Content: Start with a friendly greeting addressing the recipient by name (e.g., “Dear Mr. Smith” or “Hi Sandra”). If you don’t know their name, a simple “Hello” can suffice. In the message body, briefly introduce yourself and mention the position you are applying for. Include how you found the job posting and why you feel you are an excellent candidate for the position.
Hello Steve,
My name is (…), and I am applying for the Marketing Specialist position I found on LinkedIn. With my five years of experience in digital marketing and proven track record in driving engagement and sales, I believe I would be a great fit for the role.
Please find my resume attached for your review. I am excited about the prospect of working for X Company and contributing to its growth.
I look forward to discussing my qualifications with you further. Thank you for considering my application.
Best regards,
[Name] [email protected] (123) 456-7890
Reviewing Before Sending
Before sending your email with the resume attached, double-check everything. Make sure your email address looks professional, ideally using your first and last name.
When writing the subject line , mention the job title and your name. For example: “Marketing Manager – John Doe”. The subject line will help your potential employer instantly recognize the purpose of your email.
Now, let’s focus on the email body . Start with a polite salutation, addressing the recipient by their name, if possible. For example: “Dear Mr. Smith,”. If you’re unsure of their name, you may use: “Dear Hiring Manager,”.
In the email body, briefly introduce yourself and express your interest in the position. Mention the job title, how you found it, and why you would be a great fit. Here’s an example:
“My name is (…), and I am reaching out to apply for the Marketing Manager position I found on LinkedIn. With over 5 years of experience in digital marketing, and a proven track record of campaign success, I believe I am a strong candidate for this role.”
Remember to attach your resume to the email, and briefly describe it in the email body. For example:
“Please find attached my resume, which highlights my relevant qualifications and work history.”
A compelling closing statement can leave a lasting impression. Express your appreciation for their time and consideration, and provide your contact information. For example:
“Thank you for considering my application. I’m excited about the opportunity to contribute to your team. Please feel free to contact me at [email protected] or (555) 123-4567 to discuss further. I look forward to hearing from you.”
Lastly, use a professional closing, such as “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name. Ensure your email is free of typos, grammatical errors, and maintain a polite tone throughout. Double-check everything before hitting send, as it can significantly impact your chances of landing an interview.
Example of a Well-Written Resume Email
When you’re ready to email your resume to a potential employer, it’s important to craft an impactful message that highlights your strengths and conveys your professionalism. Below is a simple yet effective example of a well-written resume email:
Subject: Marketing Coordinator Application – [Your Name] Dear [Hiring Manager’s Name], I hope this email finds you well. I came across the Marketing Coordinator position at X Company listed on [Job Posting Website], and I believe my background in digital marketing and project management makes me an ideal candidate for this role. I have attached my resume for your review. In my previous role as a Digital Marketing Specialist at ABC Company, I achieved a 20% increase in website traffic and 15% growth in social media engagement over 12 months. I’m confident that my experience and skills can contribute significantly to the growth of X Company’s online presence. I am excited about the opportunity to join your team and collaborate on innovative marketing strategies. I would appreciate the chance to discuss my qualifications further and learn more about the Marketing Coordinator position. Please let me know if there is any additional information I can provide or if we could schedule a time to connect. Thank you for considering my application, and I look forward to the possibility of working together. Best regards, [Name] [Phone Number] [Email Address] [LinkedIn Profile URL] Example 6 Dear Mr. Johnson, I hope this email finds you well. My name is Jane Smith, and I am very interested in the Project Manager position at (…) Company. Please find attached my resume and cover letter for your review. I believe my experience and skills make me a strong candidate for this role, and I would be thrilled to contribute to your team’s success. Thank you for taking the time to review my application. I look forward to the opportunity to discuss my qualifications further. Warm regards, [Name]
What is an example of an email when sending a resume with a reference?
When sending a resume with a reference, mention the reference in the body of the email and include their name, title, and your relationship.
Dear Ms. Thompson,
I hope this email finds you well. My name is [Name], and I am writing to express my interest in the Senior Accountant position at your company. Your colleague, Jane Smith, suggested that I apply for this position, as she believes my skills and experience would be a good fit for your team.
Please find attached my resume and cover letter for your review. I am excited about the opportunity to work at X Company, and I am confident that my background in accounting will make me a valuable asset to your team.
Thank you for considering my application. I look forward to the possibility of discussing my qualifications further.
Kind regards,
This example demonstrates a clear, concise message that clearly conveys the candidate’s enthusiasm and qualifications for the role.
Frequently Asked Questions
What’s a good subject line for sending a resume.
A good subject line is clear, concise, and professional. Include the job title, your name, and any relevant information like a job reference number. For example: “Marketing Manager – Jane Doe (Job Ref #12345)”.
What should the body of an email include when sending a resume?
The body of the email should include a brief introduction, the purpose of the email, a mention of the attached resume, and a closing statement. Start by greeting the recipient professionally, then introduce yourself and express your interest in the job. Explain that you are attaching your resume and any other required documents. Finally, thank the recipient for their time and consideration.
How do I politely submit my resume via email?
To politely submit your resume, start by writing a professional and courteous email. Address the recipient by their name, if possible. In the email, briefly introduce yourself, explain the purpose of the email, and mention the attached resume. For example: “Dear Mr. Smith, I hope this email finds you well. I am writing to express my interest in the Sales Associate position at ABC Company. Please find my resume attached for your review. Thank you for considering my application.”
Can I send my resume using Gmail or other email providers?
Yes, you can send your resume using Gmail, Yahoo, Outlook, or any other email provider that allows you to attach files. Ensure you are using a professional email address, preferably one with your first and last name.
How do I send a resume through my phone?
To send a resume through your phone, you can use your email app to compose a new email, attach your resume file, and send it to the recipient. Some email apps also allow you to save email drafts, so you can compose the email on your phone and send it from a computer later.
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- Career Blog
Emailing Your Resume: The Guide with Sample Emails for a Job
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In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.
The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.
Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.
Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.
This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.
Preparing Your Resume for Emailing
Tailoring your resume to match job description.
When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.
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The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.
To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.
Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.
Formatting Your Resume for Email Attachment
Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.
Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.
keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.
Saving Your Resume in Different Formats (PDF, Word, etc.)
After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.
In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.
Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.
Preparing Your Email
When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:
Subject Line
The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.
Recipient Information
Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.
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Message Format
When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.
Message Content
The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.
In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.
Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.
The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.
The Do’s and Don’ts of Emailing Your Resume
After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:
Use a clear and professional email address. Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.
Write a clear and concise subject line. Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.
Personalize your email. Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.
Attach your resume using an appropriate file name. Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.
Write a strong and concise email message. Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.
The Don’ts:
Send a generic or impersonal email. Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.
Send your resume as the body of an email. Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.
Use slang or informal language. Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.
Forget to proofread your email. Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.
Send your email without a closing statement or action. Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.
Writing a Cover Letter for an Email
When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.
Purpose of a Cover Letter
The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.
The Importance of Customizing Your Cover Letter
Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.
Writing Tips for a Cover Letter
When writing your cover letter for an email, keep the following tips in mind:
- Keep it concise and to the point. Your cover letter should be no longer than one page.
- Address the hiring manager by name. If you can’t find their name, use their job title.
- Explain why you’re interested in the position and what you can bring to the table.
- Highlight your achievements and how they relate to the company’s needs.
- Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
- Proofread your cover letter to avoid any typos or grammatical errors.
By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.
Example of a Cover Letter for Your Resume
When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:
Sample Cover Letter for Entry-level Position
Dear [Hiring Manager’s Name],
I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.
During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].
I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.
[Your Name]
Sample Cover Letter for Experienced Professionals
I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].
Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.
In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.
Thank you for considering my application. I look forward to discussing my qualifications further.
A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!
Sample Emails for Job Application
When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.
Email Example for Job Application
Subject: Application for [Job Title] Position
Dear Hiring Manager,
I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.
In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.
Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.
Thank you for considering my application.
Sincerely, [Your Name]
Follow up Email Example
Subject: Following Up on [Job Title] Application
I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].
I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.
I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.
Thank you for your time and consideration.
Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.
Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!
How to Follow Up After Sending Your Resume?
As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.
Importance of Follow-up
Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.
Timing Your Follow-up Emails
The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.
Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.
Sample Follow-up Emails
Here are some sample follow-up emails you can use after sending your resume:
I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.
I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.
Best regards,
I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].
Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.
Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.
Email Scams Targeting Job Seekers
As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.
Red Flags to Watch Out For
Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.
Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.
Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.
Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.
How to Avoid Email Scams
Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.
Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.
Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.
Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.
Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.
Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.
Email Etiquette
Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.
Tips for Professional Email Etiquette
When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:
1. Use a Professional Email Address
Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.
2. Use a Clear and Concise Subject Line
Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”
3. Begin with a Polite Greeting
Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”
4. Use a Professional Tone and Language
Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.
5. Keep the Email Short and to the Point
Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.
6. Use Proper Email Formatting
Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.
7. Double-Check for Errors
Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.
8. Use a Professional Email Signature
Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.
Common Email Etiquette Mistakes to Avoid
While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:
1. Sending Emails with Typos or Grammatical Errors
Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.
2. Using Informal Language or Abbreviations
Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.
3. Writing Lengthy and Rambling Emails
Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.
4. Not Responding in a Timely Manner
Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.
5. Forgetting to Attach Relevant Documents
If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.
Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.
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How to Email a Resume to an Employer [Template + Examples]
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3 key takeaways
- Before you email a resume, consider seven best practices.
- Follow five steps when writing a resume email.
- Teal’s Job Application Tracker with email templates and AI Resume Builder can help you create a resume and email for every stage of the application process.
While today’s job application process typically starts in an online portal, it’s sometimes beneficial to email your resume and cover letter.
In this guide, you’ll learn how to email a resume in ways that increase your chances of progressing in the hiring process.
Need to send your resume via email? Try Teal’s free Job Application Tracker with email templates to craft the perfect message in the same place where you write and manage your resume.
How to send a resume email
When you email your resume and cover letter, you’re pitching yourself for the job.
Here are some tips to keep in mind when preparing an email to a recruiter or hiring manager:
- Use a professional email address. Avoid sending your resume using an email you created when you were 15. Don’t use one that includes anything unprofessional. Your email address should be your full name, or a variation, so you’re clearly identifiable.
- Pick an optimal send time. You want to be at the top of the hiring manager’s inbox. That’s why early morning is the best time to send a resume email. If you’re working on it during other hours, consider scheduling the email. Gmail allows you to do this easily.
![how to write in email when sending resume Schedule an email to send later in Gmail](https://cdn.prod.website-files.com/627c8700df0be67c4b1d533c/663e8aec83a56b6f2d747294_wUU5faGKBxuuuZ9nRTA5r347eYOz7GjDpYkVhKcNYFHnGwQhWYqc23KVqAtJk0WfQUbeZyoGFRT_qReTTqstiVxYzLw6j3Shh01zEORtQQMBHI5WlCBqlApMAr9uKi3f2fpxn_LF03I3QXAaNEjAxMI.png)
- Choose the right day. Let’s be real. Most people are busy on Mondays and winding down on Fridays. So your best bet is to send your email Tuesday through Thursday.
- Follow instructions. Some job listings have specific instructions on how to email a cover letter and resume. Some even request you include a word or phrase in the subject line. Your ability to focus on the details and follow instructions properly can set you apart.
- Double-check. Typos happen and so do other digital mishaps. Use a tool like Grammarly to spell check and ensure your grammar is correct in your email, cover letter, and resume. Open your cover letter and resume and make sure the formatting looks good. Put the email address in last so you don’t accidentally send an incomplete email.
Pro Tip: If you accidentally send an incomplete email using Gmail, you’ll see that your message has been sent and the options to “Undo” or “View Message” in the bottom left. Click “Undo” right away to unsend your email.
These email best practices can help you start on the right foot. This is your first interaction with a company and you want to give a positive impression.
How to email a resume (7 tips)
Emailing a resume may seem simple, but there are nuances to consider when applying to a specific job.
Here are top tips for sending a resume via email:
1. Create a well-optimized and formatted resume
Resume creation is one of the most important things job seekers need to focus on. Your resume needs (not should) to be well-optimized and formatted. That means two things:
- Tailor each resume to match the job position
- Your resume is scannable and easy to read
Using a resume template that fits your needs can help simplify the process. Teal offers a variety of templates to choose from, so your resume is easy to read and you don’t have to worry about the design and formatting all on your own. That way you can include the required sections and format your resume based on your desired role. Create a perfect resume using resume templates .
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2. Tailor your resume
Using Teal Analysis Mode and Matching Mode, you can easily create a well-optimized resume. Just enter the job description and get a Match Score on your resume. Plus, you’ll get keywords and tips for how to improve your resume so it can stand out.
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Start by using Teal’s Resume Builder. Simply upload your LinkedIn profile or existing resume and get a customizable resume. From there, you can make changes and access the Analysis and Matching tools.
3. Prepare your resume for email
Your resume format matters. In a single document, you’re sharing highlights of your career journey and relevant skills. Choosing the right one can grab a hiring manager’s attention. Some common resume formats include:
- Chronological resume
- Functional resume
- Combination resume
These formats showcase information in different ways. Based on where you’re at in your career and the job you’re applying to, you can choose which format is ideal for your situation.
Once your resume is ready and your resume emails optimized, the question remains:
Should you send your resume as a Word or a PDF file?
People often wonder what’s the best format to send a resume. First, go back to the job listing and see if there are instructions on how to email a resume. Some listings might say which format they prefer. If there’s no preference listed it’s up to you. But there are some things to consider when deciding between sending a PDF or Word doc for your resume file.
Nicholas Hopkins, director and head of contract recruitment at VIQU IT Recruitment suggests using a Word Document for some important reasons:
"You'd be surprised, but people still include personal details such as age. If the recruiter is committed to upholding diversity recruiting, they may also need to remove information such as your name, name of your school or university, and start and end dates for job experience. This is to limit potential occurrences of unconscious bias. Some common mistakes I have found people make when emailing their resume are including pictures or not including information on how recruiters can contact them."
Scott Lieberman, founder of Touchdown Money hires people for his small business and has been on the HR hiring committee of various companies for over 10 years offers a different point of view:
“Use a PDF formatted resume to attach to the email. A PDF ensures your resume is opened with the same formatting as you typed it.”
So if you’re applying directly to a company, you might consider using the PDF format. You can feel confident that your formatting is intact. On the other hand, if you’re emailing a resume to a recruiter a Word Document may be a better option.
Ultimately, the type of file you send is secondary to the contents of your resume. Make sure your resume looks organized and legible and that it’s optimized based on the job description.
4. Write an effective email subject line
Emailing a resume won’t do much good if nobody opens the email. That’s where creating a clear and concise subject line helps.
Avoid these subject line mistakes when emailing your resume:
- Leaving the subject line blank
- Only putting “job application”
- Very long subject lines
Instead, keep the subject line simple using this formula:
[Full Name Application]: [Adjective] [Job Title] [Seeking New Opportunity at] [Company Name] [Job ID if available]
Email subject line examples :
Brad Smith Application: Collaborative Software Engineer Seeking New Opportunity at Google #530 Katie Johnson Application: Results-Driven Social Media Manager Seeking New Opportunity at Buffer Jerry Johnson Application: Dynamic Program Director Seeking New Opportunity at LA Phil
That’s the basic formula. You can tweak it to your liking, but leading with the most important details can make sure it’s not overlooked or confused for spam or promotional email.
Remember, companies may be hiring for multiple positions, so listing the job title can be helpful. Including your name makes it easier to search and listing the company name makes it specific. Lastly, adding an adjective and verb can give them a taste of who you are and what you can do for the company.
For more tips on crafting an effective subject line, check out this guide on email subject for job application.
5. Email the right person
To help your email stand out and be more professional, email the person most involved in the hiring process. If the hiring manager’s name is listed on the job description, use it when addressing your email. Copy and paste carefully to avoid any misspellings.
If you don’t see a name but there is a job title, do a little research and see if you can find the contact. For instance, find the company’s LinkedIn page and search through the employees for the title the role would report into or recruiting titles. If no contact details are available, use “hiring manager” or “recruiter.”
6. Give context
Don’t just shoot off an email saying “Resume attached!” An email is a short-form style of communication. It’s essential you lead with your point and why it matters to them. Don’t assume they’ll connect the dots, share concise context in the email and subject line.
Resume email example:
Dear Hiring Manager, My name is [Full Name] and I saw the [Job Title] position listed on [Website/Where you found it]. As a [Job Role] with [X years of experience], I’d love to be considered. Attached you can find my resume and cover letter. Thank you for your time and I look forward to hearing from you. Sincerely, [Full Name]
7. Optimize and attach the resume file
Your resume should be 10 MB or less. If your PDF file size is too large, use a compression tool to make it smaller. It should be small enough to send without compromising on quality or the ability to read it. It’ll be of no use if someone downloads your resume but can’t read it properly.
Additionally, your resume file name should be clear and include your name, job position, and company. Instead of a jumble of non-descript numbers and letters, it should look something like this:
BradSmithResume_SoftwareEngineer_Google BradSmithSoftwareEngineerResume_Google BradSmith_SoftwareEngineerGoogle
Having a clear naming convention can make it easier to find your resume for all parties involved. It also shows you’re being specific and applying for a particular role at a company, instead of sending off the same resume to several companies.
When you’re about to attach your resume to your email, do so carefully. You don’t want to send the wrong attachment or the wrong version of your resume. You can be extra careful and send yourself a test email with your resume.
Here’s how to send an email and attach your resume in Gmail:
- Log in to Gmail
- Click on the “Attach files” icon (look for the paper clip at the bottom of your email)
![how to write in email when sending resume Paper clip icon in gmail for attachments](https://cdn.prod.website-files.com/627c8700df0be67c4b1d533c/663e8aeb9ff3dddd94bce77d_wcz6Yx4whFbWuWBZcDBlC1sQ8bJnTyW5YQ3xgMmf_-TMMmPq15Kyj0GE6OMvTOYfM-4zr8Zz6cVrhfeD0BtwDM6Et-u6IZWR0SKZd0NosDGxZWrc2TlWO3mGQoF2dFINR5GPC1Zryq0VfhwwAd-6k4Y.png)
- Select your resume
- Press “Open”
After following those steps, your email should have the attached resume ready to send. Teal can help you create various versions of your resume and ensure it’s the right file type.
Consider emailing a cover letter
While emailing your resume, you should consider emailing a cover letter as well. If this is in the job listing, this is a must. Even if it’s not a requirement, attaching a cover letter can provide more context about your experience and bring your resume to life.
The key is to include your cover letter as another attachment. Many people copy and paste their cover letter into the email body or combine it with their resume file. This should only be done if instructed to do so. It’s better to keep your message short and sweet and provide all job application materials as attachments.
This makes them easier to download and share with other staff members. It’s also just a cleaner and more organized way to apply for a job.
What to write in an email when sending a resume
Here’s a step-by-step guide on what to write in an email when sending a resume.
Step 1: Address the hiring manager or recruiter
Your email should start with a friendly salutation like “Dear” and the email recipient. If you have the contact’s name, use it so it’s clear and personal. When there’s no name given, you can use hiring manager or recruiter. Avoid writing “To whom it may concern” which feels impersonal.
Dear Hiring Manager, Dear Recruiter, Hiring Manager, Recruiter,
Step 2: Write an intro
Your intro is where you set the stage. You’re establishing your reason for contact. Write clearly about your intentions and the purpose of your email. Here are some sample emails of several different situations and how to send a resume through email.
If inquiring about a job
I’m reaching out about your [job title] position listed on [website] and would love to learn more.
If applying for a job
I saw your [job title] posting on [website] and I’m interested in applying.
If following up on a job
I wanted to follow up about the [job position] at [company]. Please let me know if there are any updates.
Step 3: State your purpose for emailing
The body of an email is where you get to the heart of the matter and provide more details.
I’m interested in the position and would love to know the best way to apply and submit my application.
After reviewing the job description, I believe my skills and abilities would benefit your organization. I’ve attached my cover letter and resume for review.
I’d love to meet with your team to discuss my experience further.
Step 4: End the email
The close of your email should remind them of your interest in the position—and have a dose of enthusiasm and gratitude so you leave a positive impression.
I look forward to hearing back from you and learning more about the opportunity.
I would love to discuss how my experience can be an asset in this position. Thank you for your time and consideration!
Let me know if you need anything else or have any questions.
Step 5: Sign off
Your sign off can include “Sincerely” or “Best” and list your contact information.
Example sign off :
[Full Name] [Email] [Phone Number] [LinkedIn profile, optional]
Tips on writing a resume email
The salutation and signature are easy enough, but the body of the email is where you’ll get more specific. You want to keep your message clear and inspire a call to action, which in most cases is a response, an interview, or a job offer.
Tips to keep your resume email professional and concise:
- Keep it brief
- Don’t reiterate what’s in your cover letter
- Avoid sharing too much of your resume in the body of the email
- Aim for three to five sentences
- Don’t copy and paste your cover letter in the body, unless instructed to do so
Teal’s Email Templates feature can give you a head start. Inside the Job Tracker , you'll find email templates for applying for a job, following up on an application, following up after an interview, and even resigning from your job , and giving two weeks notice . That way, you don’t have to start from scratch or reinvent the wheel, so you can use your time elsewhere.
How to follow up on your resume email
After sending an email with your resume and cover letter, the waiting game starts. It can be nerve-wracking, but there is one thing you can do (sparingly) to feel a little more in control—follow up.
The art of email follow-up is crucial. You want to be enthusiastic but not too eager. Polite and not pushy. To follow up, send a well-written email using the email address you used to send your application materials.
Example follow-up email:
Dear [Hiring Manager’s Name], Hope you’re doing well! I submitted my resume and job application materials for [job title] a few weeks ago. I wanted to check in and see if you have any updates on the hiring process. I’d love to chat with your team further about the role. Best, [Full Name] [Contact information]
Sending a follow-up may help you get a response so you know where you’re at in the process. It’s also about taking a proactive approach to your job search. In fact, some hiring managers expect interested candidates to follow up after an interview. That said, don’t overdo it. In most cases, you should wait until they respond before checking in again.
What NOT to do when sending a follow-up email after applying for a job:
- Use a different email than the one you used for your application
- Send an email too soon (wait a minimum of a week, but two to three weeks might be better)
- Be demanding
- Forget to include your contact information
- Fail to mention the specific job posting
For a detailed breakdown on following up on an open role, check out this guide on how to follow up on a job application .
Create a resume you’re proud to send
Learning how to send a resume the right way can mean the difference between getting a response and getting lost in the void. When applying for a job, communication matters. The way you send an email, what you say, how you say it, are all considered before you get an interview.
So make sure your message gets your point across with an optimized resume that’s named properly and attached to the email.
To help you feel confident and create a resume you’re proud of sending, use Teal’s Resume Builder. Importing your LinkedIn to create a resume has never been easier and using the range of templates can help you design something that feels like “you.” Also, see how your current resume matches the job description, so you can make improvements and boost your chances of a callback.
Using both the Resume Builder and Email Templates feature is a winning combo that can remove some of the pain of creating a resume and sending professional emails.
Sign up for Teal today to access resume and email templates.
Frequently Asked Questions
What should i write in an email when sending potential employers a resume.
In an email sending your resume, write “My name is [Full Name] and I’m interested in applying for [Job Title] at [Company Name]. Given my [years of experience], I think I’d be a great fit for this role and would love to talk further. You can find my resume and cover letter attached to this email. I look forward to hearing from you and discussing this further.”
How do you professionally say my resume is attached?
When sending your resume via email, let the email recipient know which documents are attached by saying “My [resume, cover letter, etc] are attached to this email for review.
Is it okay to email your resume?
You always want to follow the instructions provided by the company in the job listing. If the job posting states that you should send your resume via email, it’s not only okay but also necessary to follow those instructions. Other companies may prefer you use their job portal or other online method to submit an application.
Does it matter what time you email a resume?
When you send a resume matters. It’s ideal to send it first thing in the morning so it has a better chance of being seen. This may help your email stay at the top of the inbox instead of getting lost among unread emails. If your email provider allows it (Gmail does), schedule your email to send the next morning if preparing the email later in the day.
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Melanie Lockert
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How to Email a Resume to Your Employer With 7 Templates
- Last Updated June 26, 2024
![how to write in email when sending resume How to Email a Resume to Your Employer With 7 Templates](https://nerdyjoe.com/wp-content/uploads/2024/06/1696957310-plan-de-travail-1-copie-5-3x-1-scaled.webp)
It’s a competitive job market across every industry. Spending hours to create an impressive resume is only half the battle. The other half is ensuring it lands in the hands of your potential employer in the most effective and professional manner.
Imagine spending countless hours perfecting your resume, only for it to be overlooked due to a poorly crafted email. Heartbreaking, isn’t it? The initial email acts as a first impression, and just like an in-person meeting, you only get one shot at it.
Even more importantly, employers value communication skills. The way you structure your email, your choice of words, and your overall tone give the employer a sneak peek into how you communicate. So, how do you nail it?
In this article, we will teach you how to write an email for sending your resume and ensure your resume gets the attention it truly deserves. We’ve also included 7 email samples and templates pertaining to ways and scenarios for emailing your resume.
So, let’s get started.
How to email a resume: What to include in your resume email and how to format it
Emailing a resume isn’t as straightforward as simply introducing yourself in an email , attaching a file, and hitting the ‘send’ button. You need to give it the same attention and ensure it is impeccable as you did with your resume.
There’s a strategy involved to ensure your email isn’t just seen but also resonates with the hiring manager or recruiter . So, we will start by discussing the essentials of what you should include in your resume email and show you how to format it.
What to write in an email when sending a resume
Here is what you need to include in your email as you send the resume.
1. Express interest with a statement about the target position
Begin by stating which position you’re applying for. This immediately tells the recruiter or hiring manager what to expect from the email and sets a clear context. And while you’re at it, don’t just tell, express interest. Show that you want the job and that you care.
Example: “I am writing to express interest in the Marketing Manager position at XYZ Company…”
2. Write an elevator pitch
It is a short, 30-second snippet about yourself, your qualifications, and what makes you the right fit for the job. It’s your chance to grab their attention right from the start and establish a difference with the competition. Think of this as selling yourself to the recruiter , your sales pitch, if you will.
Example: “I have over five years of experience in digital marketing, and having successfully increased online conversions by 30% at my last role, I am excited about bringing my innovative strategies to a forward-thinking company like XYZ.”
3. Highlight relevant experience with similar roles or relevant results of similar jobs
Draw parallels between your past experiences and the role you’re applying for. Describe how your past has prepared you to handle the job with excellence. This section makes it easier for the recruiter to visualize you in the role, and they can immediately tell whether you’re fit for it.
Example: “In my previous role as an Assistant Marketing Manager at ABC Corp, I spearheaded several social media outreach campaigns that led to a 20% rise in social media engagement and 50% brand recall.”
4. Point out that you’ve attached your resume (and cover letter, if applicable)
This might seem obvious, but it’s a courteous reminder that directs the employer to look for the attached documents. It is the main reason you are reaching out to them, and you want to make sure they don’t miss it.
Example: “I have attached my resume and a cover letter for your perusal.”
Here are a few things you need to keep in mind for this:
- File names to send resume: Rename your files to be clear and professional (e.g., “JohnDoe_Resume.pdf” or “JaneSmith_CoverLetter.docx”).
- File formats: PDF is often preferred because it preserves formatting. Ensure the employer has not specified a different format.
- Cover letter: If the job description asks for a cover letter, or if you believe it will enhance your application, attach one. Some candidates even choose to paste their cover letter into the body of the email.
5. Offer to answer any questions that the recruiter might have (about interview dates, for example)
The idea here is for you to show your openness and indicate that you’re available for any follow-up or clarification as you email your resume to an employer.
Example: “Should you have any questions or require further details, please don’t hesitate to contact me. I am also flexible for an interview at a time that’s convenient for you.”
![](http://writinghelp.online/777/templates/cheerup/res/banner1.gif)
6. Add your contact details and other relevant or helpful information
While your resume will have your contact details, writing them in the email ensures they’re easily accessible. This could include your phone number, your professional email address, your LinkedIn profile, or even a personal website if relevant.
Example: “You can reach me directly at (555) 123-4567 or via LinkedIn at linkedin.com/in/yourname.”
7. Request information on the next steps
Show eagerness and interest in moving forward in the recruitment process. You can make this your call to action, and it’ll entice them to give you a response as you wait — paving the way for further communication.
Example: “I would appreciate the opportunity to learn more about the selection process and any next steps that might be coming up.”
Resume email format
We’ve covered the information your email must contain to be effective. Now, you need to know how to structure it in an email. As you can tell, the email you send here needs to be professional and use a formal tone. So, the format needs to be that of a formal email with:
- A clear subject line
- An email body
- A professional email closing
1. Subject line: How to write the subject line of an email when sending a resume
Your subject line is the first thing the recruiter sees. You are emailing them for a clear and simple reason. So make sure the subject line tells them what that reason is. It should be clear, to the point, and relevant to the job application. Here are some tips:
- Mention the job title.
- If there’s a job reference number, include it.
- Personalize it if you know the recruiter’s name.
- “Application for content writer position – [your full name]”
- “Job application (#12345): [your full name] for sales manager role”
- “Referral from [referrer’s name]: [your full name]’s application for project manager”
2. Email body: How to write the body of a resume email
Your email body is where you give a brief introduction about yourself and explain why you’re a good fit for the job. This is where all the resume email essentials we discussed earlier go. It’s a more concise version of your cover letter. Here is how you write it with perfection:
- Start with a professional email greeting . If you know the hiring manager’s name, use it. If not, “Dear Hiring Manager” is a safe bet.
- Briefly introduce yourself and express interest with a statement about the target position in the email opening line .
- Show you’re a fit and sell yourself with an elevator pitch.
- Highlight relevant experience with similar roles or relevant results of similar jobs
- Mention that you’ve attached your resume (and cover letter, if applicable)
- Show your openness by offering to answer any questions the recruiter might have (about interview dates, for example)
- Add your contact details and other relevant or helpful information
- Request for information on the next steps
3. Email closing: How to end an email sending a resume
The closing of your email should be professional and courteous. It’s also an opportunity to express gratitude and show enthusiasm for the next steps. Here are the components of an effective email closing when sending a resume:
- Gratitude-driven closing line
- Professional sign-off: Use professional sign-offs like “Sincerely”, “Best regards”, or “Kindly”.
- Professional signature: Create an email signature that encompasses your full name and ways to get in contact with you.
7 email sample for sending your resume for a job
Let’s explore three types of emails you might send during the job application process, each serving a unique purpose.
1. Sample email for sending a resume
This is basically an initial email to a prospective employer, and it serves as your digital handshake, setting you up for all further interactions. This introductory outreach email must strike a balance between showcasing your qualifications and expressing genuine interest in the role.
Research the company and the role you’re applying for. By understanding the organization’s overarching goals and needs and how you fit in, you can tailor your email content to resonate more effectively with the hiring manager. Here is a resume email sample you can use:
Subject line: Graphic designer application – [your full name]
Dear [hiring manager’s name], My name is [your full name]. I am writing to express interest in the Graphic Designer position at [company name] that was advertised on [job board/company website]. My [x years] of experience in design positions me as an ideal candidate for this role. In my previous job at [previous company], I was responsible for [brief elevator pitch of accomplishments, skills, or duties that align with the new role]. I invite you to review my attached resume for more detailed information on my background and skill set. If you have any questions about my application or would like to discuss the role further, please feel free to contact me. Thank you for considering my application. Could you kindly provide information on the next steps in the hiring process? Best regards, [your full name] [your signature]
2. Sample email for sending your resume for a position you’ve been referred to
Referral emails harness the power of professional relationships. When someone vouches for your skills, it adds a layer of trust to your application. When writing this email, make sure to acknowledge the referring individual early on, as this connection may impact the hiring manager’s decision.
Display gratitude for the referral and ensure that your message underscores the synergies between your experience and the role’s requirements. Here is an email sample you can emulate:
Subject line: Referral from [referrer’s name]: sales executive position
Dear [hiring manager’s name], Greetings! I am reaching out to apply for the Sales Executive role at [company name], a position I learned of through a referral from [referrer’s name]. I have a proven track record of increasing sales by [x%] in my last role at [previous company]. My experiences make me an excellent fit for this opportunity, as illustrated further in my attached resume. I am open to any questions you might have and would be happy to discuss the role and my qualifications further. Thank you for your time and consideration. What would be the next steps in the selection process? Sincerely, [your full name] [your signature]
3. Sample follow-up email after sending your resume
See this email as a gentle nudge, a reminder of your enthusiasm for the role. That means your email shouldn’t come across as impatient but rather as a testament to your eagerness.
The email should reiterate key points from your initial email and highlight your continuous interest in the position.
Also, understand that timing is crucial—too soon, and you might appear desperate; too late, and the opportunity might have passed. Here is an email sample for this:
Subject line: Follow-up: [your full name]’s application for data analyst position
Dear [hiring manager’s name], I wanted to follow up on my application for the Data Analyst position at [company name], which I submitted on [Date]. As previously mentioned, I have a deep interest in joining your team and contributing my analytical skills to your esteemed projects. I invite you to review my resume for additional details on my qualifications. If you have any further questions or require more information, please don’t hesitate to reach out. Thank you again for your time and consideration. May I inquire about the next steps in the application process? Kind regards, [your full name] [your signature]
4. Sample email cover letter with attached resume
An email cover letter with an attached resume is a concise version of a traditional cover letter. When you’re sending your resume via email , the cover letter content can be inserted in the body of the email itself, serving as an introduction to the attached resume.
It should capture your qualifications and enthusiasm for the job while prompting the recruiter to view the attached document. Here is a sample email template you can use for this:
Subject line: Marketing specialist application – [your full name]
Dear [hiring manager’s name], I am writing to apply for the Marketing Specialist position at [company name]. With over [x years] of experience in [specific skill], I believe I am a perfect fit for this role. My attached resume provides detailed insights into my achievements and skills. Thank you for considering my application. I look forward to the possibility of contributing to your team. Warm regards, [your full name] [your signature]
5. Sample email for sending your resume for internship applications
When sending an email for an internship application, what will make you succeed is your passion for the field, your eagerness to learn, and how the internship aligns with your educational journey. This initial outreach sets the tone for your potential internship experience.
Here is an email sample you can use to write this effectively:
Subject line: Internship Application for [department/role]
Dear [hiring manager’s Name], I am [your full name]. I am reaching out to express my interest in the [specific internship role] at [company name]. I am a [your major] major at [your university], and I believe this internship will provide experience aligning with my academic pursuits. Please find my resume attached. Thank you for considering my application. I am enthusiastic about learning and contributing to your team. Best, [your full name] [your university email address]
6. Sample email for expressing gratitude after sending resume
An email expressing gratitude after sending a resume can be a courteous way to reinforce your interest in the position and appreciate the recruiter’s time. This email should be succinct, showing gratitude while subtly reminding them of your application.
Here is a sample you can use:
Subject line: [your full name]’s application for [job role]
Dear [hiring manager’s name], I wanted to extend my gratitude for considering my application for the [specific role] at [company name]. I genuinely appreciate the time you invest in the hiring process and remain enthusiastic about the opportunity to join your team. Warm regards, [your full name] [your phone number]
7. Sample email for asking someone to review your resume
When seeking feedback on your resume, approach the person politely, stating why you value their perspective. This email should convey respect for the individual’s time and expertise, making it more likely they’ll assist. Here is an email template for this:
Subject line: Resume review request
Hello [person’s name], I hope this finds you well. As I embark on my job search, I am hoping to refine my resume and would immensely value your expertise and feedback. Given your experience in [specific field or role], your insights would be invaluable. If you have some time, would you mind reviewing my attached resume? Thank you so much for considering my request. I genuinely appreciate your time and guidance. Best wishes, [your full name] [your signature]
Key takeaways
- When it comes to emailing your resume, always consider the email the email body a concise version of a cover letter. Start with a professional greeting, introduce yourself briefly, express your interest in the position, highlight relevant experiences, and always mention any attached documents like your resume or cover letter.
- Ensure that your resume (and cover letter, if applicable per the job posting) is attached to the email. It’s recommended to send them as PDFs to preserve formatting. Also, name your files professionally, ideally using your name and the document type (e.g., “JohnDoe_Resume.pdf”).
- Your email address , tone, and content should all exude professionalism. It’s best to use an email address that incorporates your name rather than nicknames or unrelated phrases. Your tone should be respectful and formal, avoiding slang or overly casual expressions.
- Need help with email marketing and lead generation ? We are ready to help. Nerdy Joe can help you get stellar results from our sophisticated email marketing efforts. Talk with us today.
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5+ Sample Emails When Sending a Resume to an Employer [Mail Templates]
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Are you applying for a job via Email?
If yes, then this guide will help you understand the fundamentals of sending a resume to an employer via email.
In this digital age, sending your resume via email has become the norm. However, it's not just about attaching your CV and hitting 'send.' The email you craft to accompany your resume can be the game-changer that sets you apart from the crowd.
The answers to these questions will help you understand the professional approach of sending your resume via email:
- How to Email a resume in 2023?
- What should you avoid while sending a resume to employers?
Before sending your resume, we recommend proofreading it twice to remove unwanted errors. For instance you can also use the resume scoring facility of HyreSnap Online Resume Builder to check your resume’s compatibility with the opportunity.
We highly recommend sending your resume only after you are completely satisfied that you have a perfect resume. For now, let’s move ahead and check the guidelines that you must follow while sending your resume to employers via email:
How to Email a Resume in 2023?
Emailing a resume in 2023 follows many of the same principles as in previous years, but it's important to ensure your email and resume are well-formatted, professional, and tailored to the specific job application. Here's a step-by-step guide on how to email a resume effectively:
- Create a Professional Email Address: Use a professional and straightforward email address for sending your resume. If your current email address is unprofessional, consider creating a new one with your full name or initials.
- Craft a Clear and Concise Subject Line: Your email subject line should be clear and relevant. Include your name and the purpose of the email, such as "John Smith Resume for [Job Title]."
- Address the Recipient: Use a polite and appropriate salutation, such as "Dear [Hiring Manager's Name]" if you have that information. If not, you can use "Dear Hiring Manager" or a similar generic greeting.
- Write a Professional Email: Compose a well-written and professional email. Start with a brief introduction of yourself and the position you are applying for. Mention where you found the job listing.
- Attach Your Resume: Attach your resume as a PDF or Word document. Most employers prefer these formats. Make sure the file name is clear and includes your name, such as "JohnSmith_Resume.pdf."
- Cover Letter (Optional): If you are sending a cover letter, include it as a separate attachment. Mention in the email that the cover letter is attached.
- Signature: Include a professional email signature with your full name, phone number, and LinkedIn profile (if applicable).
- Proofread: Carefully proofread your email for spelling and grammar errors. Mistakes can create a negative impression.
- Send a Test Email: Before sending the email, send a test email to yourself or a friend to ensure everything appears as intended, including attachments.
- Follow Up: If you don't receive a response after a reasonable time, it's acceptable to send a polite follow-up email to express your continued interest.
- Respect Privacy: Ensure the recipient's privacy. Don't share personal or sensitive information in your email.
- Save the Sent Email: After sending the email, save a copy in your "Sent" folder for your records.
- Mobile Optimization: If you are sending the email from a mobile device, make sure the email and attachments are properly formatted.
Remember that every job application is unique, so customize your email and resume for each application. Tailor your email to express your interest in the specific position and company.
Things to Remember & Avoid While Writing an Email to Employers
When writing an email to employers for job applications or professional communication, there are certain things to remember and specific pitfalls to avoid. Here's a comprehensive guide on what to keep in mind and what to steer clear of:
Things to Remember:
- Professional Email Address: Use a professional email address that includes your name, such as " [email protected] ."
- Clear Subject Line: Craft a clear and specific subject line that conveys the purpose of your email.
- Polite Salutation: Use a polite and formal salutation, e.g., "Dear Mr. Smith" or "Hello [Hiring Manager's Name]."
- Professional Tone: Maintain a professional and courteous tone throughout your email. Avoid casual language and slang.
- Concise and Organized: Keep your email concise and well-structured. Use short paragraphs and bullet points for clarity.
- Personalization: Tailor your email for each employer and job application. Mention specific details about the company or job to show genuine interest.
- Grammar and Spelling: Proofread your email for grammar and spelling errors. Mistakes can create a negative impression.
- Attachments: Clearly state if you have attached documents, such as your resume or cover letter. Ensure they are properly named and formatted.
- Respect Their Time: Keep your email concise and to the point. Avoid lengthy emails and respect the employer's time.
- Highlight Your Value: In job application emails, briefly highlight your qualifications and why you're a strong fit for the position.
- Express Gratitude: Express appreciation for the employer's consideration, e.g., "Thank you for taking the time to review my application."
- Professional Signature: End your email with a professional signature that includes your full name, phone number, and LinkedIn profile (if applicable).
- Follow Application Instructions: Ensure you follow any specific application requirements or instructions provided in the job posting.
- Prompt Response: If the employer responds to your email, respond promptly, as it demonstrates your professionalism and interest.
Things to Avoid:
- Unprofessional Email Address: Avoid using unprofessional or inappropriate email addresses for job-related communication.
- Vague Subject Lines: Don't use vague or generic subject lines that don't indicate the purpose of your email.
- Casual Language: Avoid using overly casual or informal language in your email. Maintain professionalism.
- Lengthy Emails: Don't send overly long emails. Keep your email concise and to the point.
- Ignoring Instructions: If the job posting provides specific application instructions, do not ignore them.
- Ignoring Attachments: If the job posting requests specific documents, don't forget to attach them to your email.
- Neglecting Proofreading: Avoid sending emails with grammar and spelling errors. Always proofread your messages.
- Impersonal Communication: Don't send generic, one-size-fits-all emails. Personalize your messages for each application.
- Lack of Follow-Up: If the employer responds to your email, don't forget to follow up and continue the conversation.
- Inconsistent Tone: Maintain a consistent professional tone throughout the email. Avoid switching between formal and informal language.
- Ambiguity: Be clear and specific in your email's content. Avoid ambiguity or unclear language.
By remembering these best practices and avoiding common pitfalls, you can create professional and effective emails when communicating with employers, ultimately increasing your chances of success in your job search.
5+ Email Samples When Sending a Resume to an Employer
Here are five professional email samples that you can use as templates when sending your resume to potential employers for different purposes, such as job applications, follow-ups, and networking:
Job Application Email
You can refer to the below listed job application email sample while sending your resume for the first time to any employer via email:
Subject Line: Application for [Job Title] - [Your Name]
Email Content:
Dear [Hiring Manager's Name],
I hope this email finds you well. I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website].
I have attached my resume and cover letter for your consideration. I believe my [mention a relevant skill or experience] makes me a strong candidate for this role.
Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications align with the needs of your team.
[Your Full Name]
[Your Phone Number]
[LinkedIn Profile (Optional)]
Follow-Up Email After Application
You can use the below given email example to follow-up with your employer after some days of sending your resume via email:
Subject Line: Follow-Up on My Job Application
I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name] and wanted to follow up on my application.
I am enthusiastic about the opportunity to join your team and believe that my qualifications align with the requirements of the role. If you need any additional information or would like to schedule an interview, please feel free to reach out.
Thank you for your time and consideration.
Networking and Introduction Email
You can refer to the following email sample to expand your professional network and make new connections in your service niche:
Subject Line: Introduction and Networking Opportunity
Dear [Recipient's Name],
I hope this email finds you well. I recently came across your profile on LinkedIn and was impressed by your experience and expertise in the [Industry/Field].
I am passionate about [mention your career interests or goals] and am always eager to connect with professionals in the field. I have attached my resume for your reference and would welcome the opportunity to connect and learn from your insights.
Thank you for your time, and I look forward to the possibility of networking with you.
Best regards,
Thank You Email After Interview
You can use this email sample to thank your employer after attending a personal interview session:
Subject Line: Thank You for the Interview - [Job Title] Position
Dear [Interviewer's Name],
I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed our conversation and am even more excited about the possibility of joining your team.
I appreciate your time and consideration and look forward to the next steps in the process. Please feel free to reach out if you need any additional information from my end.
Thank you once again for the opportunity.
Response to a Networking Contact
You must refer to this email sample before responding to any connection request by any other professional in your service area:
Subject Line: Re: Our Recent Conversation
Dear [Contact's Name],
Thank you for reaching out and for our recent conversation. It was a pleasure to connect and learn more about your experiences in the [Industry/Field].
I have attached my resume for your reference. I would welcome the opportunity to explore potential collaboration or any insights you can share regarding [mention a relevant topic or interest].
Thank you once again for connecting, and I look forward to the possibility of future discussions.
These email samples can serve as templates that you can adapt and customize for your specific circumstances and job applications.
HyreSnap Online Resume Builder
These email guidelines and samples will help you interact with your respective employers effectively and professionally. However, we recommend checking your resume before sending it to the employer. For that, you can use HyreSnap Online Resume Builder that offers a resume scoring facility.
Apart from this, you can use this marvelous resume building to craft a technically strong resume for your next job search. Below are some highlighting offerings of this 21st century resume-making platform:
Key Takeaways
We have listed every important step to craft a professional email for interacting with employers and sending them resumes professionally in 2023. However, if you missed anything, please check the key takeaways mentioned below:
- Use a professional email address like [email protected]
- Write a catchy subject line to help the employer understand your motive
- Use easy-to-read English language for better readability
- Attach your updated resume to the email
- Proofread your email twice before sending it to your respective employer
Apart from this, if you have any confusion, please tell us your queries at [email protected] . Our experts will be more than happy to solve all your career issues and help you build a bright career in this highly competitive era.
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Exactly What to Write in the Subject Line When Sending Your Resume
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You'd be rich if you got paid for every hour you've put into this resume. It’s tailored top to bottom, chock full of action verbs , bursting with powerful bullet points , and you finally feel like it’s ready to go. Now you just need to get that document into the right hands—maybe someone who can interview you for a job you’re excited about or connect you with their friend who works at the company you’ve been eyeing. (And if you’re looking for more new opportunities to apply for, you can find thousands of job postings right here on The Muse !)
These days, you’re not as likely to be printing off your resume and sending it via snail mail, of course. Most of the time you’ll either be uploading your resume to an applicant tracking system or sending it in an email. And the last thing you want is for your message (and resume) to languish in someone’s inbox, unopened, or worse, be relegated to the spam or trash folders. Which means you need to craft a clear and compelling subject line.
That’s what this article is about: that handful of words that can lead someone to read the resume you worked so hard on—or not.
Why is your resume email subject line important?
You might be wondering what the big deal is—isn’t the content of your resume ultimately the most important thing here? Well yes, your resume should be in great shape, and that’s what will land you a call back. But it doesn’t matter how spectacular your resume is if no one opens the email to even read it.
The subject line is what will “determine if the email is opened and read or not,” says Muse career coach Steven Davis , founder and CEO of Renaissance Solutions , who has more than 20 years of recruiting experience. “Emails can contain viruses. They can also have information someone doesn’t care about. Busy people rarely open every email they get. The decision to either open or delete an email...is made based on the subject line and who the sender is.” Your job, Davis says, is to “motivate the person to open the email.”
Think about it from the recipient’s perspective: When your inbox is flooded with hundreds of emails a day, you need to know something isn’t spam or an ad or a generic message sent out by a brand before deciding to open and read it. “Everyone’s just really got a ton coming at them,” says Muse career coach Nekpen Osuan Wilson , the cofounder and CEO of WomenWerk . “People are busy and have a limited amount of time to do everything,” including filtering through the noise in their inboxes. You need a subject line that will cut through that noise.
Wait, when would I email my resume?
There’s a long list of scenarios in which you might send your resume via email. Here are a few of the most common:
- You’re applying for a job and the instructions tell you to email your resume, cover letter, and any other materials to a specific email address.
- You’re applying to a job with a referral or recommendation.
- You’re following up with a networking contact you met or had a conversation with (perhaps you mentioned you’re job searching and they said they’d keep an eye out for you and asked you to send over your resume).
- You’re sending your resume to a recruiter to have on hand for any roles that might be a good fit for you.
- You’re going on an informational interview and trying to give your contact some background info in advance.
- You’ve asked someone to review your resume and give you feedback and they’ve already agreed to do it, so now you’re passing on the document. (Don’t just assume they’ll do it before making sure they have time and are willing, Wilson says).
What to include in your resume subject line
When you’re responding to a specific job posting, check carefully for any instructions for your email subject line. If any directions exist, follow them—your assertion that you have a strong eye for detail will lose some credibility if you didn’t even read the role description closely. Otherwise, though, here are some elements you might include in a resume email subject line:
- The job title you’re applying for
- Any job code or position number listed on the job listing
- The name of anyone who referred you to the position: (and the fact that you’re being referred)
- Brief references to relevant education, credentials, skills, or experience
- Anything else you think the reader would find particularly compelling (optional): “Write emails from the perspective of the person reading it,” Wilson says. “What’s the priority or most important to the person reading this email? What do you want them to take away?” For example, when submitting your application, you might write, “Senior staff accountant job - Jess Lai, CPA” or, “Regarding the English teacher role (#3392)–“Teacher of the Year” winner with 15+ years of experience.”
7 subject line tips for emailing your resume
If you’re hoping someone will open your email, read your message, and look at the resume you worked so hard on, here are a few guidelines to follow.
1. Don’t forget to write a subject line!
Rule number one for writing a subject line is, you got it, writing a subject line. It might seem obvious, but haven’t you ever spent so much time agonizing over a message that you completely forgot to fill in this field? “It needs one or I’ll think you’re spam,” says Muse career coach Tara Goodfellow , owner of Athena Consultants . In fact, a message with an empty subject line might get filtered straight to spam and never make it into an inbox. If it doesn’t, the recipient might still delete or archive it as a reflex, especially if they don’t recognize the sender’s name.
2. Keep your subject line (and your email address) professional
“I’ve seen emails with, ‘What’s up?’ in the subject line. That’s a huge mistake,” Davis says. When it comes to sending off your resume, make sure you’re keeping your subject line professional and don’t use overly familiar language with a stranger (or even an acquaintance).
The subject line doesn’t work alone. Your email address also contributes to the crucial first impression. “Please review your email address and consider how it will be received [and] perceived,” Goodfellow says. It might mean something to you—perhaps it’s an inside joke or an old nickname—“but [it will] not come across as professional to someone who doesn’t know you,” she says. “Create a new one!”
3. Be brief
In an era when people are likely to be checking emails on their phones, you have to take into account the limited number of words they’ll see before the subject line gets cut off. The email marketing service Mailchimp, for example, recommends using no more than nine words and 60 characters as a best practice. So keep your subject line short and make sure you “use the first few words to get to the point,” Davis says. “Less is more.”
4. Follow directions (if there are any)
Yes, we said this already, but it’s worth repeating: For some roles, you’ll see a note at the bottom of the job description instructing you to submit your resume and other materials to a particular email address in order to apply. “Some of these general jobs inboxes have a specific format,” Wilson says. “That’s important to note. Make sure to follow that.” For instance, it might say: “Submit your resume, cover letter, and portfolio to [email protected]. Subject line: Senior product designer #29881.”
In these cases, you’ll want to use the exact subject line they give you, because they may be employing filters to sort and direct the messages to the right folder or person. If you want your resume to get where it needs to go and to make a good impression, “Follow. Instructions. Completely. In many cases, this is their first assessment of you,” Goodfellow says. Make it a positive one.
5. Make it clear why you’re sending your resume
In some cases, your subject line will be dictated by a set of instructions and you shouldn’t deviate from them. But otherwise, you have a little more leeway to make it irresistible in whatever way makes sense for the situation. The most important thing is to make it abundantly clear why you’re reaching out—and to be specific. That’s why if you’re applying for a job or sending your email to a recruiter, you should explicitly mention the job title.
“Don't assume the only job I’m working on is the one to which you applied. Please give me some context,” Goodfellow says. Recruiters are often hiring for dozens of roles at a time and you want it to be easy for them to mentally catalog your email (or to come up in an inbox search).
“So many people send me emails and the subject is, ‘Touching base,’ or, ‘Following up,’ or, ‘Checking in,’” Davis says. It’s easy to gloss over those vague subject lines when you don’t know who the sender is or why they’re reaching out. “The more specificity someone has in that subject line the more effective it will be.”
If you’re reaching out to a networking contact, Wilson says, you might try something like, “Following up to potentially join your team at SalesCo.,” “Let’s continue the conversation from SXSW,” or, “Following up from data science webinar chat - Alexandria Lopez.” If you’re following up on an intro, maybe it’s, “Thank you for making time, this is Jin from Hannah’s network.” Or if you saw someone post about an opportunity, you might mention it and try to highlight something you have in common, perhaps, “Fellow NYU alum regarding your LinkedIn post about open roles.”
6. Don’t be aggressive
Yes, it’s frustrating to feel like you’re sending emails into a void and getting no response. But it won’t help you to let that impatience or anger seep into your subject lines. “It can’t be too pushy,” Davis says. “Something as confrontational as, ‘Haven’t heard from you,’ or, ‘I sent my resume a week ago,’” isn’t going to encourage your audience to respond. In fact, it’ll probably do the opposite.
7. Proofread!
It should go without saying that you’d proofread your resume and cover letter for errors and typos (and then proofread it again and maybe have a trusted friend or family member give it a look with fresh eyes). Proofreading your subject line is equally as important. Again, it might be your very first impression and you don’t want it to also be your last.
“I still have to do this. When I’m typing my last name—and it’s long, I have two Os and two Ls—the last thing I want is someone thinking I can’t even spell my last name,” Goodfellow says.
Resume subject line examples
Need a few examples of what all this advice looks like in action? Here are some sample subject lines for different scenarios.
Resume email subject line examples for when you’re applying for a job
- Operations manager
- HR Generalist (REQ-7881) - Polly Kim
- Full-stack engineer #1769 - Asha Murray
- Financial analyst role application (Derrick James)
- Product marketing manager job application - Noah Cohen
- Application for research assistant role - Sasha Martin
- Application for UX researcher position (Tiffany White)
- Regarding the program coordinator position, applied January 28
- Regarding the product director role (experienced team leader, expert in agile development)
Resume email subject line examples for when you’ve been referred
- Referred by Sandra Rodriguez
- Recommended by Jordan Stein
- Following up on June Park’s introduction
- Customer success manager application (referred by Jessica O’Malley)
- Referred by Priya B. for email marketing manager role (R122)
- Hi Bob, Farid suggested I contact you
Resume email subject line examples for when you’re reaching out to a networking contact
- Following up on our chat at the HR Expo (this is Aya Belsky)
- Let’s continue our conversation on SEO from the marketing meetup yesterday
- Fellow UT-Austin alum from yesterday’s webinar following up
- Thanks for making time, this is Ashley from Marcelo’s network
- Following up to potentially join your department at XYZ Co.
- I forgot to mention at the data panel yesterday…
- Sending over my resume as promised (this is Marta from the sales happy hour)
Resume email subject line examples for when you’re sending your resume for feedback
- Thanks again for offering to review my SDR resume!
- Appreciate your time yesterday! Attaching my resume
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- Email Subject Lines for...
Email Subject Lines for Resume & Job Applications (+Examples)
7 min read · Updated on August 15, 2024
![how to write in email when sending resume Marsha Hebert](https://s3.amazonaws.com/resume.cdn/articles/authors/149_247127_MarshaHebert.jpg)
Do you open every email you receive? Neither do hiring managers.
Your email address and email subject line are the first two things a recruiter or hiring manager sees when you send them your resume. Since hiring managers can receive hundreds of emails a day, you want – and need – your job application subject line to catch their eye and pique their interest. Otherwise, the email with your attached resume might get lost or, worse, ignored in the email shuffle. The delete key is, as you know, very conveniently located on each email someone receives.
The subject line of your job application email is critically important. It must give the recipient a reason to pause, open, and read.
What's the big deal? It's just a subject line.
It's important to be aware that hiring managers and recruiters aren't being paid to open emails. So, the idea that they're going to open yours just because you send it to them is ludicrous. Your resume may wow their socks off, but if they don't open the email to read it, then your efforts are wasted.
Think about how you go through your own inbox. Do you open every email you receive? Probably not. It's likely that you only open the messages that are from people you know or that have compelling subject lines. This is what the hiring managers are doing, too.
Online applications vs emailing resumes to people
You may think the information here doesn't apply to you because you only ever apply to jobs online. However, at some point, you will inevitably email your resume to a human being. It could be that you're following up from a networking event, forwarding it to a new hiring manager for a second round of interviews, or sending it to your friend's manager because they recommended you for a job.
Expert tip: If you're not networking during your job search , you're leaving a lot of potential opportunities on the table. Approximately 80% of all new jobs are obtained based on who you know.
5 tips for writing the best email subject line when submitting a resume
Okay, so it is important to have a great subject line for your job application email. How do you go about making sure yours is well-received? Follow these tips!
Keep it short and concise
Your email subject lines for a job application should be brief and to the point . If you write too much text, then it can get cut off in the subject line, especially on smaller devices like smartphones. In fact, eMailmonday reports that up to 77 percent of emails are opened on mobile phones.
As a result, it is suggested that subject lines be less than 50 characters. The first few words should identify that you're applying for a job and catch the reader's attention.
Include referral info
If you were referred for a position, include the person's name in the subject line. Many organizations offer an employee referral program given that there is already credibility built into a referral. By including a referral name, you can get your foot in the door before anyone even looks at your resume. An example of a job referral subject line is:
“Referral From Jane Doe: Joe Smith, Resume for Junior Marketing Position”
Refer to instructions
If you have a job description to refer to, be sure to read it carefully and follow the submission instructions. If it says to include the position name, position location, position ID, and your name, then include only that. If you were referred to the job, it's OK to include the referral name as well. Here are a few subject line examples:
“Senior Marketing Manager, Houston, Job ID 21, Jane Doe”
“Referred by John Smith: Senior Marketing Manager, Houston, Job ID 21, Jane Doe”
Be professional
Keep your email subject line professional ; don't use informal words such as “hey” and “howdy.” Also, avoid using shorthand or abbreviations if they aren't part of the job title or submission instructions.
Avoid this: “Howdy Hiring Manager, Joe Smith for Acct, Houston”
And do this: “Job Application, Joe Smith Applying for Accountant Position, Houston”
Similar to any job marketing collateral, proofread your subject lines to ensure there are no typos or punctuation errors. You don't want your email to be overlooked or left unopened due to a bad first impression from an avoidable typo in your subject line.
Expert tip: Manger is one of the most misspelled words in job applications. Did you catch the misspelling here? Your brain interprets what is supposed to be there, not necessarily what is. Get a friend to proofread for you to make sure you don't miss something.
How to write the perfect subject line for submitting your resume
It's time to actually write your subject line for the job application email you need to send. Let's take a look at some suggestions of what to put in the subject line of an email when sending a resume.
Include the pertinent details
If instructions on how to apply are not outlined in the job post and you don't have a referral, then the best email subject lines will include:
The reason for your email
Position title
Position location (if provided)
Position ID (if provided)
“Applying for Marketing Manager, Houston, Job ID 25, John Smith”
“Job application – Marketing Manager, Houston, Job ID 15 – John Smith”
Sometimes, you want to apply for a position at a company, but you're not sure if they're hiring. Almost everyone has a dream company they'd like to work for. So, if you find yourself in this position, it's absolutely fine to reach out to the hiring manager to let them know you're interested.
In this instance, you'd want to include the following:
Reason for your email
Brief qualifier (if beneficial and not too long)
Referral (if relevant)
“Job inquiry – John Smith, 10+ years of experience in IT”
“Inquiry – Jane Doe, PR Specialist Open to New Opportunities”
“HR Operations Manager Looking for Next Position”
“Job Inquiry – Referred by Jane Doe – Joe Smith, HR Specialist”
Include certifications
If you have certifications or qualifications that add value to your job application or are required for the job, include them in the subject line. Here are a few email subject line examples of how to do that.
“John Smith, Google Creative Certified, Inquiring about Marketing Role”
“John Smith, Microsoft Certified, Job application, IT Analyst”
“Jane Doe, CPA, Applying for Accountant Director”
But wait, there's more!
Remember that one of the things that makes you open your own emails is that they're coming from someone you know? This is based on the email address. This means that not only is the subject line for your job application email critically important, but so is your email address.
In every single interaction you have with a prospective employer, you must put your best foot forward. This includes something as simple as your email address. The wrong type of email address could completely turn off a future employer.
Use a professional email address
Think of your email address as your email subject line's partner. Many recruiters and hiring managers frown upon unprofessional email addresses and don't open emails from job applicants who use them – even if they have a good subject line.
For example, don't use addresses like
Your email address should be professional and, ideally, identify who you are. Use your first name and last name, if it's available. If it's not, then use some combination of your name and profession or your name and a numerical value. For example:
Strategy, above all, wins the day
Your email subject line is a crucial part of your job-marketing strategy. Work with the tips above to craft email subject lines that help you get one step closer to landing the job. You also want to ensure that you have a well-crafted resume that highlights why you're the right candidate for the job. Good luck!
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This article was originally written by Ronda Suder. It's been updated by Marsha Hebert.
Recommended Reading:
4 Smart Tactics for Sending Emails to Recruiters
Best Practices for Professional Email Etiquette in Every Situation
How to Send a Cold Email That Gets You a Job
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![how to write in email when sending resume StandOut CV](https://standout-cv.com/wp-content/uploads/2020/01/cropped-SOCV-logo-e1605371415778.png)
What to write in an email when sending a CV
![how to write in email when sending resume Andrew Fennell photo](https://standout-cv.com/wp-content/uploads/2021/01/Andrew-Fennell-photo.png)
When sending your CV to employers or recruiters via email, it’s important to write an effective message
But what should you write to catch their attention and persuade them to open your CV?
This guide will explain everything you need to write, and even has some example emails to copy.
CV templates
![how to write in email when sending resume What to write in an email when sending a CV](https://standout-cv.com/wp-content/uploads/2022/03/What-to-write-in-an-email-when-sending-a-CV.png)
Subject line
When sending an email applying for a job, keep in mind that your first goal is for the recruiter to open your message – this means capturing their attention and giving them a reason to click on your email.
So rather than writing the same subject as everyone else, use this chance to start selling yourself right away.
![how to write in email when sending resume CV email subject line](https://standout-cv.com/wp-content/uploads/2022/03/CV-email-subject-line.png)
Use the subject line to highlight your skills and experience in a short, screen-friendly heading: consider your key selling point as a candidate and find a way make it into your subject line. For example:
“Digital Copywriter with 7 years marketing experience”
“Solicitor with 15 years in property law”
Don’t forget that subject lines are short, so you only have around 30-35 characters to make use of.
![how to write in email when sending resume CV builder](https://standout-cv.com/wp-content/uploads/2024/07/CV-builder-mob.png)
Build your CV now
CV filename
CVs titled “CV”, “new CV” or, worse, a random constellation of letters (CV_778778.pdf) will simply look messy and get lost amongst the other hundreds of CVs that a recruiter receives daily.
![how to write in email when sending resume CV file name](https://standout-cv.com/wp-content/uploads/2022/03/filename_examples.png)
At the minimum, you want to include your first and last name when naming your CV file, and if you wish, you can also add a short word or phrase to add some further recognition. For example:
“[Full Name] CV”
“[Full Name] CV SEO Consultant”
Addressing the recipient
The best way to build a friendly rapport with a potential employer is to address the recruiter by name.
This means doing a bit of research… you should be able to find relevant names of recruiting managers on the company’s website, LinkedIn, or in the job description itself. If the recruiter’s name isn’t available, stick to a friendly ‘Hi’, and avoid overly formal, outdated terms such as “Dear Sir or Madam.” For example:
“Hi [recruiter name]”
Friendly opening
To make the best impression on the recruiter and encourage them to open your CV , it’s a good idea to appear friendly with a warm opening – the recruiter will probably open hundreds of CV emails every day, so a personalised touch will go a long way. Use warm greetings, such as:
“Hope you’re having a good week”
“Hope my email finds you well”
Don’t be overtly personal, however. A simple, friendly greeting should do the trick.
Job you are applying for
After your friendly greeting in your CV email, you want to highlight the job you’re applying for. This is important as recruiters will oversee several (potentially similar) job vacancies at the same time, so you want to make sure your application is going to the right place.
Use the full job title, and if the job title is vague, you can also add in the job reference number. For example:
“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”
“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”
It isn’t always necessary to add the job reference number, but it can be useful if the company is advertising various similar roles, or several roles within the same department.
Introduction + suitability
In your introductory paragraph, you have a limited amount of space and time to convince the recruiter to open your CV.
It’s therefore important that you be as clear and concise as possible here: if you’ve already highlighted your experience in the subject line, now is the time to add more relevant information to persuade the recruiter why you’re a great fit for the role.
You should lead with your experience in similar positions, along with the skills and value that you could bring to the table. As always, try to keep your sentences short, easy to read, and informative. For example:
“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant.
I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”
This example captures the attention of the recruiter by demonstrating value – the recruiter isn’t being forced to read a list of qualifications or generic degrees – instead, they are being given concrete information about how this person could help their company. This will encourage them to click on the CV to find out more about the candidate.
If you don’t have lots of professional experience , you can still make a great impression in your email introduction. The key is to demonstrate value – there’s no use in simply listing your A-levels, as this doesn’t help your candidacy stand out from others who might share the same results.
Instead, make use of the skills you’ve picked up throughout your academic and professional career, tailoring them to suit the job you’re applying for. For example, if you were applying for a job in an online news organisation or social media company, you could use the following example:
Example 2 (student no experience)
“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”
While this example doesn’t demonstrate a professional job history, it shows the positive impact you had in an organisation where you worked, created engagement, and demonstrated initiative. You can apply this to any extra-curricular activity or volunteer program if you don’t have work experience, just make sure to research how this experience will serve you in the role you’re applying for.
Even as a student with no experience , you can still create a powerful email when sending your CV.
Reason for applying
Most companies and recruiters want to know that their employers will be in it for the long-haul: it’s therefore important to come across as both knowledgeable and passionate about the role and the company itself, demonstrating visible enthusiasm.
You can briefly cite the company’s values, the appeal of the job itself, as well as your overall suitability for the role as reasons motivating your application. For example:
“My experience in [field], combined with my alignment with [company’s] values, compel me to apply for this role. I believe that I have both the necessary skillset and personal drive required to succeed in this position.”
“I am putting myself forward for this role as I believe [company] would be an innovative and freethinking place to work, and I believe that I could contribute significantly to its success.”
By speaking to the values of the company, the recruiter will recognise that you either took the time to do your research (which demonstrates initiative and eagerness) or that you’re already familiar with the company – which employers love.
Availability
When it comes to your availability, you want to appear flexible and enthusiastic. Giving a recruiter a list of unavailable dates and times isn’t going to work in your favour here: simply indicate that you’re available at short notice for an interview.
Most recruiters will offer various time slots, so you don’t need to worry about being precise at this point. You can also add a call to action here, directing the recruiter towards your CV. For example:
“ Please find attached a copy of my CV . I am available for an interview at your earliest convenience.”
“I have attached my CV for your consideration, and I am free for an interview at short notice.”
Professional signature
Now that you’ve completed your CV email, you want to give the recruiter several options for getting in touch with you. The best way to do this is to have a professional signature: a professional signature looks like the below examples, and can be added as a footer at the end of all your emails:
![how to write in email when sending resume Email signatures](https://standout-cv.com/wp-content/uploads/2023/05/Email-signatures.png)
[Full Name] Email: Phone Number:
John Peters Sales manager [email protected] Office: XXXXXXXX Home: XXXXXXXX
Sam Jones [email protected] Home: XXXXXXXX
Always make sure to use a professional email address. A recruiter is much more likely to take an applicant seriously if they have a professional email, and a lot less likely to reach out to someone asking them to contact them at [email protected].
Related guides: How to write a thank you email after an interview
Example CV emails
Check out some examples of effective emails below for inspiration and guidance:
Customer service
![how to write in email when sending resume Customer service short cover letter sample](https://standout-cv.com/wp-content/uploads/2023/10/Customer-service-short-cover-letter-sample.png)
This customer service cover letter is short and to-the-point – it quickly delivers a host of reasons why this candidate would be valuable in a customer service role.
See also: sales assistant cover letter example
![how to write in email when sending resume Finance Cover Letter](https://standout-cv.com/wp-content/uploads/2023/08/Finance-Cover-Letter-1-1.png)
Applying for finance and accounting roles.
This cover letter outlines the candidate’s finance knowledge, and how they could apply it in the workplace
![how to write in email when sending resume Graduate short cover letter sample](https://standout-cv.com/wp-content/uploads/2023/10/Graduate-short-cover-letter-sample.png)
Graduate’s cover letters are a little longer than most, as they don’t have as much experience, so need to describe their education and transferable skills.
![how to write in email when sending resume Sales cover letter](https://standout-cv.com/wp-content/uploads/2023/10/Sales-cover-letter.png)
This cover letter boasts the candidate’s ability to make sales and drive revenue.
Resume Worded | Career Strategy
How to send networking emails with your resume (templates included).
- Introduction and Key Insights
- Email Template #1: Sending your resume by email
- Email Template #2: Emailing your resume to a recruiter
- Email Template #3: Applying to a job via email
- Email Template #4: Following up on an application over email + attaching your resume
- Email Template #5: Sending your resume via Linkedin
- Email Template #6: How to email your resume to an external recruiter
- Email Template #7: Emailing your resume if you were referred by a mutual contact
Email Subject Lines
- Additional email and LinkedIn templates
- Get more insights and strategies
Who enjoys sending cold emails? Right, obviously nobody does. But like a lot of stages in the job search process, they’re a necessary evil. Emailing out your resume doesn’t have to be a chore — especially with these handy tips and templates.
How to send your resume via email
Here’s how to craft the perfect email to go along with your resume:
- Find a direct email address for the person you’re trying to contact. Don’t just email a generic contact address for the company — chances are it will never be seen by the intended recipient.
- Address the recruiter or hiring manager by name.
- Use a clear and attention-grabbing subject line. Ideally, this should include your name, the position you’re applying for, and other important information (like a referral or standout qualification).
- Include 1-3 short paragraphs summarizing who you are, why you’re interested in the position, and your key skills and experience.
- End with a simple call to action.
Why send your resume via email?
These days, most job applications go directly through online portals like LinkedIn or Indeed. But these aren’t the be-all and end-all of job applications — there are times when it makes more sense to email your resume directly. Sending an inquiry letter Most job openings are never publicly advertised, which means it pays to be proactive. Emailing an inquiry letter to a recruiter is a great way of finding out about any open positions before they’re advertised and giving yourself a significant advantage. Following up with contacts Not all networking is cold emails. If you’ve connected with a recruiter or hiring manager at an event or on LinkedIn, it makes sense to follow that up by sending through your resume. Even if they don’t have any open positions that are a good fit, it establishes a relationship and keeps you on their radar for future openings. Establishing a relationship If you don’t currently have a relationship with the hiring manager, why not initiate one? Even if you’ve applied to a position online, it can be a good idea to follow that up by emailing the hiring manager directly. When there’s no online portal Online job applications are fairly standard these days, but not every company is on board. Some companies — especially smaller businesses — may not have advertised a position on one of the major job sites or have their own online application system. In that case, emailing your email directly to the hiring manager is the best way to apply.
How to write a networking email
Make it personal Always start with an introduction — this is a professional email, not a sales pitch. Do your research on the company or recruiter first so you can customize it. Your email is essentially a mini cover letter, so treat it like one. Send it to the right person It’s worth taking the time to find a direct email address for the recruiter or hiring manager you’re trying to contact. Don’t just email a generic contact address for the company — chances are it will never be seen by the intended recipient. Polish it up
- Email your resume as a PDF to preserve the formatting
- Use Score My Resume to make sure you’re sending out the best possible version of your resume
- Use a professional-looking email address
Ready to begin? Scroll down for some word-for-word email templates you can use to email your resume in any situation.
Sample email templates
Here are exact word-for-word email samples you can start using right away. use them in your emails, linkedin messages or whichever platform you use to network., template #1, email subject : [your name] — following up.
Hi [Name], I had a great time meeting you at [event] on [date]. [A brief sentence recalling something from your conversation.] I’m currently looking for positions [describe the role you’re seeking]. I know [Company] is doing great work in the field. Do you know of any open positions that might be a good fit? I’ve attached my resume for reference and I’m also on LinkedIn [link]. Please let me know if you have any suggestions for people I should be reaching out to. Thanks for all your help, and I look forward to seeing you at [future event]. Best, [Your Name]
Connecting with someone in your network. This takes a less formal approach than a standard cold email, since this is someone you’ve met before. By starting and ending with a friendly touch, you’re emphasizing that personal connection without losing sight of the main reason for your email.
Found this template useful? Bookmark it and you'll never get stuck on an email again. Also, please share it with your network! It helps us keep these templates free.
Before we get to the next template
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Networking is a crucial part of building a successful career, but let's be honest - it's not always easy. Especially if your LinkedIn profile isn't working as hard as it could be. You see, your LinkedIn profile is often the first thing people see when you're trying to make new connections. And if it's not optimized, you could be missing out on valuable networking opportunities without even realizing it. But what if I told you there was a way to grow your network without all the extra effort? Our LinkedIn optimization tool analyzes your entire profile and gives you personalized suggestions on how to make it more attractive to potential connections. And the best part? It's completely free to try. So why not take a few minutes to see how you can start building a stronger, more valuable network on LinkedIn? Your future connections (and career opportunities) will thank you. Optimize My Profile
Here's what the free LinkedIn optimization tool looks like:
![how to write in email when sending resume Video Thumbnail](https://resumeworded.com/assets/images/screenshotoflinkedin.png)
Template #2
Emailing your resume to a recruiter, email subject : open positions at [company].
Hi [Name], My name is [Your Name] and I’ve been following the work [Company] has been doing in [your industry] for some time. Congratulations on [recent development]! I’ve had great success as [role title] at [Your Company] in the past [x] years. [Briefly describe 1-2 of your top accomplishments.] I’m currently looking for an opportunity to branch out and grow [skill or career path you’re hoping to develop] and [Company] is on my radar. I’d love to chat about any open positions you think might be a good fit. I’ve attached my resume and you can find me on LinkedIn at [link]. Feel free to email or call me on [phone number]. Best, [Your Name]
If you’re reaching out to a recruiter or hiring manager you don’t have an existing relationship with, this template allows you to explain a bit about yourself and why you’re interested in that specific company.
Template #3
Applying to a job via email, email subject : [your name — job title].
Dear [Name], My interest was piqued when I came across the opening for [job title and reference number] on your website. I love the work [Company] does in [industry], especially [details of a recent development you’ve followed or something that appeals to you about the company]. [1-2 sentences linking that to your experience and skill set and outlining a specific benefit you could bring to the company.] I have [x] years of experience as a [job title] at [Your Company]. [1-2 sentences describing your top skills and achievements.] I’m currently looking for an opportunity to [briefly describe what you’re looking for] and think [Company] could be a great fit. I’ve attached my resume for your consideration. Please let me know if you’d like any further information. I look forward to hearing from you! Sincerely, [Your Name] [Phone number, email, and LinkedIn link]
An email accompanying a formal job application (as opposed to a more general networking email) is essentially a cover letter, and should be written like one. This template gives you space to describe your experience and interest in the company in a little more details. Since it’s in an official context, it also uses a more formal greeting and sign off and includes your contact details at the end.
Template #4
Following up on an application over email + attaching your resume, email subject : [role] at [company].
Hi [Name], I recently applied for the [role title] position at [Company]. I know you’re busy, but I would love to briefly touch base on your decision timeline. I’m excited about the opportunity to join your team and [briefly describe something concrete you can bring to the role]. I've attached my application materials for your convenience and would love to chat about how my experience in [briefly describe your most relevant skills or experience] can help [Company] [achieve a goal they’re working toward]. Please let me know if I can provide you with any additional details as you move to the next stage of the hiring process. Best, [Your Name]
Reminding the hiring manager of your most relevant skills or experience can help spark their memory of your application. This kind of follow-up makes sense to send if you’re further along in the application process or are a particularly strong candidate, but you don’t need to send an email like this after every online application you complete.
Template #5
Sending your resume via linkedin, email subject : linkedin message.
Hi Lauren, My name is Cameron and I came across an opening for a Product Designer at ABC Company. [Include a short note about why you’re interested in the role or company]. [Briefly describe 1-2 of your standout accomplishments or key skills in your current or previous position.] I’m currently looking for a role that allows me to take a leading role in designing products with sustainability in mind, and it sounds like the Product Designer role aligns perfectly with my experience. I’ve attached my resume for your convenience and you can see samples of my work on my profile. I’d love to connect and ask you a couple of questions about the company and what the hiring process is like. Thank you!
You can attach files to LinkedIn messages, so don’t be shy about sending your resume to hiring managers you find on LinkedIn. This is also a great alternative if you can’t find a recruiter’s direct email address, as a LinkedIn message is more likely to land than an email sent to a generic company account.
Template #6
How to email your resume to an external recruiter, email subject : follow up on [role] at [company].
Hi Petra, I read from your profile that you recruit for [roles] in [location]. I'm currently a [job title] at [Your Company] and wanted to connect with you in case you think my profile might be a good fit for current or future roles you seek to fill. I’m currently looking for a new role [briefly describe what you’re looking for and your key skills and experience]. I’ve attached my resume for your convenience. Please don’t hesitate to reach out if you need any more information. Thanks, Jane
If you’ve found a recruiter for your industry and location — whether on LinkedIn or via referral — it’s okay to make the first move. Your initial email should include enough information for them to know whether you’re a potential match for any roles they’re currently recruiting for. Attaching your resume also allows them to keep you on file in case they come across any suitable roles in the future.
Template #7
Emailing your resume if you were referred by a mutual contact, email subject : openings at [company name].
Hi Veronica, My former coworker, Ted Crisp, suggested I ask you about potential openings for a Marketing Manager. I’ve been following Veridian Dynamics since the launch of Jabberwocky last year and I really admire the work you’ve been doing in robotics engineering. I’m currently a Marketing Copywriter at Digivation, where I recently led an online campaign that saw a 200% increase in sales in the first 3 months. I’m looking for a position that would allow me to put my skills in creating dynamic social media campaigns and guerilla marketing to use. I’ve attached my resume and you can view my LinkedIn profile [link]. I’d love to discuss how I can bring my expertise to your team. Please don’t hesitate to reach out with any questions. I look forward to connecting with you! Best, Linda
If you have a previous connection to a hiring manager, like an existing relationship or referral by a mutual contact, be sure to mention it upfront. Establishing a connection early can give a busy recruiter a reason to keep reading your email and may encourage them to look over your resume with a favorable eye.
These subject lines see the highest response rates. For details on other subject lines and why these work, read Email Subject Lines for Networking .
- Open positions at [Company]
- Follow up on our conversation
- [Your Name — Job Title]
- [Role] at [Company]
Other All Other Networking Templates
We've also found the following email templates that you should consider using., want more email templates choose a category..
- Follow up emails
- Informational interviews
- Thank you emails
- LinkedIn Messages
![how to write in email when sending resume how to write in email when sending resume](https://resumeworded.com/assets/images/updated-trustpilot-bigger-review.png)
Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.
![how to write in email when sending resume how to write in email when sending resume](https://resumeworded.com/assets/images/resume-guides/authors-14.jpeg)
Top 20 Email Subject Lines for Sending Your Resume
Posted on 09 aug 2021, updated on 15 jun 2022.
When sending your resume via email, you need to pay serious attention to your email subject line just as you would the content of your email. Why so? It’s because your email is the first thing that recruiters and hiring managers see. But more than just tell them they are receiving your resume, your email subject line provides a glimpse of the value that you potentially offer to their organization. Thus, it pays to learn how to write your subject for sending resume the right way.
The importance of email subject lines
In today’s rapidly moving business world, even an average employee can experience email overload, otherwise known as the piling of unsolicited messages in one’s inbox. If you can relate to the problem of email overload than perhaps you can imagine the abundance of email communications that a point-of-contact person such as a recruiter or human resources manager is bombarded with. Faced with a barrage of new emails, you’ve probably skimmed at email titles, ignoring and even deleting those that don’t catch your attention. Recruiters and hiring managers are the same way.
What to mention in the subject while sending resume
![how to write in email when sending resume 20 examples of subject for sending resume](https://download.resumeble.com/images/blogs/4/01cae4180d-20-examples-of-subject-for-sending-resume.png)
Think of your email subject for sending resume like the title of an article or a book. You have to make an effort to make your title catchy and compelling to encourage your reader to read the rest of your text. Otherwise, you risk your email resume getting sent to the trash bin, or worse, marked as spam. As for what to mention in subject while sending resume, here are four of the most important tips for making your subject for sending resume to HR as effective as can be.
1. Make it obvious you’re applying for work
One of the biggest mistakes you can do (which a lot of applicants commit) is not clearly stating your intention, which is to apply for a job. Failing to do so can end up confusing and even infuriating recruiters and hiring managers, especially if your email subject line for job application is shoddily written and the messaging vague. Here are some solid examples of how to be direct-to-the-point with your email subject line when sending your resume.
- Resume, John Doe, Applying for Sales Position, Miami
- Job Application, Jane Smith, Applying for IT Specialist, Salt Lake City
2. Your qualifications
If the job listing has very specific requirements, such as knowledge of specific computer languages or a master’s degree, it can help to use these qualifications in your email subject for sending resume. Check out these examples:
- Experienced Content Writer – Over 100 Real Estate Articles Written
- Forklift Driver with 2 Years’ Experience Applying for Vacant Position
3. If referred, include referring person’s name
If you were referred by someone from the company, including that person’s name in your subject line for job application. By adding your referrer’s name, you can make your email stand out, especially if it’s someone who is in good standing with the company. In this case, you are already making a good impression even before the recipient even looks at your resume.
- Referral from Steve Smith: Joe Johnson, Resume for SEO Specialist Position
- Referral from Mary Winston: George Abrams, Resume for Senior Marketing Position
4. Formal words and phrases
Never use informal words or phrases that you would use in casual conversations with your friends—even if the recipient is someone you personally know. Some examples of terms not to use include “Hi,” “Howdy.” or “What’s up?” Practice professionalism at all times in your correspondence when applying for work. Likewise, avoid using abbreviations or shortened terms unless that’s how they were used in the job listing or submission instructions.
Email subject line good practices
More than just using the right words and terms, it also helps to keep some good practices in mind when writing your email subject for sending resume.
1. Keep it short
Recruiters and hiring managers reportedly take only six seconds to skim through an entire resume. How much time do you think they’ll spend on your subject for sending resume to HR? Grab their attention immediately by keeping your email subject line concise and direct to the point. Use too many characters, and your subject line can get cut off abruptly, especially on smart devices and mobile phones. You risk losing your recipient’s interest this way.
It is highly recommended that you limit your email subject line to 80 characters or less. That should be enough to let your reader know that you’re applying for a job. If you have a lengthy name, there’s no need to write it entirely—including only your first and last name in your email subject line will suffice.
- Job Application, Tony Parks for Accountant Position, Dallas, TX
- Resume, Norman Brown for Coaching Staff, Pembroke, NC
2. Review, and review again
Due to the limited space available, any typographical or grammatical error in your email subject line will be immediately obvious. These errors leave a negative impression on any reader, telling them that you’re lazy and can’t be bothered to check your work. For your application’s sake, proofread your subject line along with the rest of your resume before sending it out. By ensuring your subject line is free of spelling or grammatical errors, you preserve your credibility in the eyes of the reading recruiter or hiring manager.
In addition, make sure you’re sending your email resume to the right person—you certainly don’t want the hiring manager to find another supposed recipient of your email resume.
3. Keywords, keywords, keywords
A lot of the resume applicant screenings done by companies these days rely heavily on keywords. Many modern recruiters use filters to separate job applicants from the rest of their emails, so you need to make your email subject line for sending resume to HR ‘filter-friendly’ by incorporating keywords relevant to the job position.
Phrases like ‘job applicant’ or ‘job candidate’—along with the position you’re applying for—will make your email subject line for sending resume to HR stand out from those coming from other candidates. Here are some examples of subject for sending resume:
• Job Applicant – Roger Meeks – Communications Assistant
• Job Candidate – Nigel Tufnel – Available Immediately
• Applicant for Vacant Manufacturing Position – Bob Menkin
• Applying for Telemarketing Job – Leo Gibson
4. Variations of what to write in subject while sending resume
Although the standard mail subject for sending resume (consisting of simply of the job title and your name) won’t do any harm, it can help to deviate from the norm if you truly want to catch a recruiter’s attention. Some of the smart variations to the traditional email subject line includes:
a. Accomplishments
You can use your most important credentials and experience to get straight to the point with your email subject for sending resume. Here’s a format that works: [Your credentials] with over X years of experience. Below are some examples of this subject for sending resume:
• Job Applicant—Hotel Manager with 20 Years of Experience
• Resume: Savvy HR Manager Looking for Next Role - 10 Years’ Experience
• Job Candidate—5-Year Sales Rep with Knack for Exceeding Targets
• Resume: Master Plumber Applying for Vacant Position
b. Acronyms
Attaching acronyms related to academics, job titles, and affiliations after your name in your subject line for sending resume offers a unique opportunity to capture a recruiter’s attention and immediately distinguish yourself from the competition. Here are some examples of subject for sending resume:
• Job application – William Tan, RN EMT, WSI
• Resume – Samantha Patton – Network Engineer, MBA, FSNE
• Job applicant – Jim Barnes, CPA
• Resume – Rick Rhodes - Film Producer, PGA
c. Gratitude
Beginning your email with ‘Thanks’ or ‘Thank You’ is a great way to immediately establish good rapport with the recruiter reading your email subject line. A little gratitude goes a long way, and can be especially helpful if you’ve been in contact with the recruiter before. Here are some samples of what to write in subject line while sending resume:
• Thank You – Len Fields, Marketing Applicant
• Thank You – Warehouse Manager
• Thank You for Your Time – Liam Hinds, Job Interviewee
• Thanks – Mike Epps – Job Applicant, Graphic Artist
d. Maximum Characters
Though it’s ideal to keep the number of characters of your email subject line at a minimum, there are times when an expanded email subject line can work, especially if you choose your words wisely. Here are some examples of subject for sending resume:
• Senior Accountant Position –Worked 5 Years at A&L Law Firm with background in AML and Compliance
• Public Health Associate Seeking New Opportunity – Jared Shears – MPH
• Job Interview Request – 7 Years Marketing Director – Ivor Dempsey
• IT Applicant Looking to Help – In-Depth Training and Knowledge in Internet Security
5. Do you have a professional email address?
Returning to the topic of professionalism, you simply can’t have an email address that doesn’t make you appear like a responsible and mature adult. So that email with your funny nickname simply won’t cut it—that is, if you want recruiters to take you seriously.
As a starting point, your email should have both your first and last name. Having a few non-alphabetical characters in your email address is fine, as long as you limit them to four or five. It can also help to add your profession to your email address, as it can make your name stand out more (for example, [email protected]).
When including numbers, try to avoid those that reveal your age (birth year) or location (zip code), because these can be used to discriminate, whether intentional or not. And don’t hesitate to make an entirely new email from scratch if you have to. Emails are fairly easy to create, and you can even make one specifically for application purposes.
20 additional well-written email subject lines for submitting resume
Here are 20 different email subject lines. Feel free to draw inspiration from them. Notice how they are written concisely and direct to the point.
![how to write in email when sending resume top 20 subject for sending resume infographic](https://download.resumeble.com/images/blogs/4/db48b83930-subject-for-sending-resume-top-20-infographic.png)
- Administrative Staff Assistant Job – Jane Denz
- Job Inquiry – William Lee
- Job Inquiry – Auto Mechanic – Desmond Young
- Applicant Managing Director Position
- Job Posting on Indeed.com for Warehouse Manager
- Managing Director Position – Bobby Dahl
- Application for Sales Associate
- Applicant for Telemarketer – Justin Blake
- Accountant for Multi-National Company Seeking New Opportunity
- Job Listing #341 on Jooble
- Experienced SEO Marketer Looking for Next Role - 10 years’ experience
- 5-year ACAD Designer Applying for Vacant Position
- Research Assistant Resume
- Referral – Mike Green, Referred by Danny Watson
- Resume, Robert Fernandez for Teaching Position
- Referred by Michelle Cohen for Sales Assistant Job
- Resume – Danny Gatton – Applying for Organization Staffer
- Jonathan Glazer – Resume – Floor Manager Position
- Job Application – Megan Yoo for Secretarial Job
- Job Applicant, Billy Stevens for Admin Staff Position, New York, NY
Work with Resumeble for your resume
Your email subject for sending resume is just one of the many ingredients to help you get one foot in the door. Make sure your resume is just as robust by having one of our experienced resume writers work with you to develop your application document.
More than just simply writing resumes for our clients, we at Resumeble take it one step further by providing an interview guarantee—we can ensure that you receive an interview call within 60 days of finalizing your resume. Other job hunting services are also offered, such as cover letter writing, LinkedIn write-up, and more. Send us your current resume for a free, no-obligation evaluation, and let’s start working on giving your career the great start that it deserves.
- 7 seconds: this is how long your resume has either to impress or be ignored by the recruiter
- 300+: average number of applications one corporate job opening posted online receives
- 3%: number of sent resumes that result in interviews
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How to Respond to a Recruiter on LinkedIn
![how to write in email when sending resume Alexandra Meyer](https://static.resumetrick.com/user-alexa.webp)
- Aug 26, 2024
Navigating the professional landscape of LinkedIn often presents exciting opportunities, especially when a recruiter reaches out to you. This moment signifies that your skills and experiences have caught the attention of industry professionals.
Knowing how to respond to a recruiter on LinkedIn effectively can open doors to new career prospects. It can also set you apart in a competitive job market.
In this article, we'll explore the best strategies for responding to a recruiter on LinkedIn, from crafting a professional yet personable reply to leveraging the interaction to further your career ambitions .
LinkedIn is the only social media platform where people want to be advertised to. Lewis Howes
![Sample recruiter message from LinkedIn Sample recruiter message from LinkedIn](https://static.resumetrick.com/uploads/webp-png/linkedin.webp)
How did the recruiter find me on LinkedIn?
LinkedIn has become an indispensable tool for HRs seeking top talent. If you've ever wondered how recruiters discover your profile, here's an inside look at the strategies they use to find the candidates.
Keywords in your profile
Recruiters rely heavily on keywords to filter through a vast pool of candidates. They use specific terms related to skills , job titles , industries , and experiences .
For instance, if a recruiter is looking for a project manager with experience in "agile methodologies" and "software development", having these in your profile will make you more likely to appear in their search results.
LinkedIn Recruiter tool
The platform offers a specialized feature called LinkedIn Recruiter . This tool provides advanced search capabilities. It allows recruiters to filter candidates based on location , current or past companies , years of experience , and education .
This precision helps employers narrow down their search to the most relevant profiles.
Connections and networks
Your professional network plays a crucial role in increasing your visibility. If you share mutual connections with a recruiter or belong to the same professional groups, your profile is more likely to appear in their searches.
Engaging in LinkedIn groups related to your field can further boost your profile’s visibility.
Endorsements and recommendations
Profiles with numerous endorsements for specific skills or positive recommendations from colleagues and supervisors tend to attract more attention from recruiters. These features enhance your credibility and showcase your expertise, making your profile stand out.
Regularly posting updates , sharing articles , and engaging with content on LinkedIn can significantly increase your visibility. Active profiles are more likely to rank higher in search results.
For example, commenting on industry-related posts or sharing insights about your field can draw the attention of recruiters.
Profile optimization
Having a fully completed profile is essential. A professional photo , detailed job descriptions , a compelling summary , and a comprehensive list of skills can make a significant difference.
Crafting your response to a recruiter on LinkedIn
Below is a general structure for how to respond to LinkedIn recruiters whether you are interested in the opportunity or not.
1. Greeting
Begin your message with a polite and professional greeting. Address the recruiter by their name to personalize the message, which helps in establishing a friendly tone.
2. Expression of gratitude
Express your appreciation for the recruiter's interest in you . This shows that you respect their effort in reaching out and sets a positive tone for the conversation.
3. Mentioning your current status
Briefly state your current employment situation . Mentioning your role and company provides context and helps the HRs understand your professional background.
Indicate your openness to new opportunities to signal your potential interest or mention that you are not actively looking for a new job .
Conclude your message with a courteous sign-off . Provide your contact information , including your phone number and email address, to make it easy for the recruiter to reach you. This ensures that the conversation can continue smoothly.
Tips on how to respond to a recruiter on LinkedIn:
- Be prompt . Respond as soon as possible to show enthusiasm and interest.
- Be professional . Use a formal tone but keep it friendly.
- Acknowledge the recruiter . If the recruiter has mentioned any particular aspect of your profile or experience, reference that in your reply.
- Check for errors . Make sure there are no spelling or grammatical errors.
How to reply to a recruiter on LinkedIn when interested?
Show enthusiasm.
Clearly state your interest in the role and the company . Mention specific aspects of the job or company that excite you to make your enthusiasm more genuine.
Example: "I’m excited about the opportunity to learn more about this position. The role seems like a great match for my skills and career goals. Particularly because of [mention a specific aspect of the job or company that excites you]."
Highlight relevant skills
Briefly mention key skills or experiences that align with the job requirements. This helps the recruiter see the value you can bring to the role . Tailor this section to reflect the specific job description mentioned by the recruiter.
Example: "With my experience in [mention a relevant field or skill], I believe I could contribute effectively to [Company Name] and thrive in this role. For example, in my previous role at [Previous Company], I [mention a key achievement or responsibility]."
Suggest next steps
Indicate your availability for a conversation or interview and suggest a time frame. This makes it easy for the recruiter to schedule a follow-up and shows you’re proactive.
Example: "I would love to discuss this opportunity further. I’m available for a call at your convenience next week. Please let me know a time that works best for you."
Sample reply to a recruiter on LinkedIn:
Hi Jessica Smith,
Thank you for reaching out and considering me for the Marketing Manager position at Acme Corporation. I’m excited about the chance to learn more about this role. It aligns well with my career goals and interests, particularly the focus on innovative digital marketing strategies.
With my 5 years of experience in digital marketing, including a successful campaign that increased lead generation by 40% at GreenTech Solutions, I believe I could bring valuable insights and skills to your team. The role’s emphasis on data-driven decision-making and creative problem-solving resonates with my professional strengths.
I would love to discuss this opportunity further. I’m available for a call or meeting at your convenience this week. Please let me know a time that works best for you.
Looking forward to your response. Thank you once again for considering my profile.
Best regards,
Alex Johnson
How to respond to a recruiter on LinkedIn if not interested?
Responding to a LinkedIn recruiter when you’re not interested in the offered opportunity, but might be open to future ones, or when you're not interested at all, should be handled professionally and courteously.
Not interested but open to future opportunities
Sometimes, you might encounter a job offer that isn't the right fit for you at the moment. However, it could align with your career goals in the future.
Here’s a guide on how to reply to a LinkedIn recruiter and leave the door open:
Be honest about your current situation and why you’re not interested in the opportunity at this time. Keep the explanation brief and focused on your current career goals or commitments.
Show that you’re open to future possibilities by expressing your interest in staying connected and keeping the lines of communication open.
Propose connecting with the recruiter on LinkedIn or keeping in touch. This ensures that you remain on their radar for future roles and demonstrates your willingness to engage.
Sample thank you message to a recruiter on LinkedIn: Hi Jessica, Thank you very much for reaching out and considering me for the Product Marketing Manager position at TechVista Solutions. I’m honored to be considered. At this time, I’m focusing on a strategic role with Innovate Labs, and I feel that this particular role might not align with my immediate career objectives. However, I am very interested in staying connected and would love to hear about future opportunities that might align more closely with my career path. I’d be happy to connect with you here on LinkedIn and look forward to staying in touch. Please feel free to reach out if any other opportunities arise that you think might be a good fit. Thank you again for considering me, and I wish you the best in your search for the right candidate. Looking forward to keeping in touch! Best regards, Emily Carter
Not interested at all
When you’re not interested in the opportunity presented, your response should be respectful, clear, and positive.
Here's what to say to a recruiter on LinkedIn:
Be honest but tactful about your lack of interest. You don’t need to go into great detail; a simple statement will suffice.
It’s best not to provide negative feedback about the role, company, or recruitment process. Focus on your own situation and reasons for declining.
Show appreciation for the recruiter’s consideration to keep the interaction professional. End the message on a positive note by simply wishing them well.
Example of reply to a LinkedIn recruiter: Hi Alex, Thank you for reaching out and considering me for the Senior Data Analyst position at DataWorks Analytics. At this time, I am not looking to pursue new opportunities and feel that this position does not align with my current career goals. I appreciate your thinking of me for this role and for your interest in my background. Thank you again for reaching out. I wish you the best in finding the right candidate for this position. Best regards, Jordan Lee
FAQ on how to respond to a recruiter on LinkedIn
Responding to recruiters on LinkedIn can be a pivotal step in advancing your career.
By answering thoughtfully and professionally, you not only demonstrate your interest in the opportunities presented but also build valuable connections within your industry. Remember to be clear about your goals , express gratitude , and maintain a professional tone .
As you continue to refine your approach and build your network, you'll find that these interactions can lead to exciting career opportunities and meaningful professional relationships.
![how to write in email when sending resume Alexandra Meyer](https://static.resumetrick.com/user-alexa.webp)
Alexandra Meyer
Editor-in-Chief at Resume Trick
Alexandra Meyer is the editor-in-chief of Resume Trick. She was behind the launch of Icecream Apps in 2014 and continues to oversee the high content standards of the company's projects. Alexandra has years of experience writing and editing articles about technology, software and online services, and human resources.
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Add a clear subject line. Make the point of your email clear with a logical subject line - you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume. Choose a professional greeting. Think "Dear [name]," or even just " [name]," rather than "Hiya ...
2. Attach a file. The easiest way to email your resume is by attaching the file directly to the email. First, save your resume file as a Word Document (.doc, .docx) or PDF (.pdf) file format. To do this, find "Save As" in your toolbar. From the file formats available, select Word Document or PDF.
Examples of introduction when emailing a resume: "My name is Roger Jones. I'm writing this email to express my interest in the job vacancy at Valcor". "My name is Roger Jones, and I am submitting my application for the current job opening as Financial Analyst at Valcor.". "My name is Roger Jones. I came across Valcor's job ads on ...
10 things to include in every resume email. Here's a checklist of 10 things you should write in an email when sending a resume: Short introduction of yourself. Statement about the position you are applying for (to avoid any misunderstanding!) Brief "elevator pitch" about why you should be considered for the position.
If that's the case, then you need to stick to it. However, if there are no instructions, you should stick to the standard format for subject lines: Subject: 'Job application' - Job title, Job ID (if applicable) — Your Name. Example: Job application - Office Manager, Job ID #1553 — Ian Lumberjack.
To politely submit your resume, start by writing a professional and courteous email. Address the recipient by their name, if possible. In the email, briefly introduce yourself, explain the purpose of the email, and mention the attached resume. For example: "Dear Mr. Smith, I hope this email finds you well.
3. Make your subject line clear and professional. The subject line of your email should be brief and to the point. There are three elements to a professional email subject line: Your name. Target job title. The term "job application". Here's an example of a good subject line for emailing a resume:
Send a generic or impersonal email. Don't rely on a template or send a generic email that doesn't specifically address the employer or the job posting. This shows a lack of effort and interest in the role. Send your resume as the body of an email. Attach your resume as a separate file rather than pasting it into the body of an email.
What to write in an email when sending a resume. Here's a step-by-step guide on what to write in an email when sending a resume. Step 1: Address the hiring manager or recruiter. Your email should start with a friendly salutation like "Dear" and the email recipient. If you have the contact's name, use it so it's clear and personal.
Here are a few things you need to keep in mind for this: File names to send resume: Rename your files to be clear and professional (e.g., "JohnDoe_Resume.pdf" or "JaneSmith_CoverLetter.docx"). File formats: PDF is often preferred because it preserves formatting. Ensure the employer has not specified a different format.
Craft a Clear and Concise Subject Line: Your email subject line should be clear and relevant. Include your name and the purpose of the email, such as "John Smith Resume for [Job Title]." Address the Recipient: Use a polite and appropriate salutation, such as "Dear [Hiring Manager's Name]" if you have that information.
5. Include a professional sign-off and don't forget your attachment (s) Let's go through key steps: Write "Sincerely," or use a synonym. Sign the resume email with your full name. If you don't have a pre-set footer, below the sign-off, include your contact details and, if necessary, basic social media handles.
A resume email sample better than 9 out of 10 resume emails out there. What to write in an email when sending a resume to an employer; How to email a resume the right way. How to get in touch with the hiring manager before sending a resume via email. Want to save time and have your resume ready in 5 minutes? Try our resume builder.
Make it a positive one. 5. Make it clear why you're sending your resume. In some cases, your subject line will be dictated by a set of instructions and you shouldn't deviate from them. But otherwise, you have a little more leeway to make it irresistible in whatever way makes sense for the situation.
If you have certifications or qualifications that add value to your job application or are required for the job, include them in the subject line. Here are a few email subject line examples of how to do that. "John Smith, Google Creative Certified, Inquiring about Marketing Role". "John Smith, Microsoft Certified, Job application, IT ...
You can also add a call to action here, directing the recruiter towards your CV. For example: " Please find attached a copy of my CV. I am available for an interview at your earliest convenience.". "I have attached my CV for your consideration, and I am free for an interview at short notice.".
Email Template #3: Applying to a job via email. Email Template #4: Following up on an application over email + attaching your resume. Email Template #5: Sending your resume via Linkedin. Email Template #6: How to email your resume to an external recruiter. Email Template #7: Emailing your resume if you were referred by a mutual contact.
Stick to a simple format with plain fonts to help keep your file size small. Ensure it's named appropriately and attach your file to the email. If the employer asks you to paste your resume into the body of the email using plain text, be sure to follow the instructions carefully. 4. Consider if you need a cover letter.
Tip 1: Use an effective subject line. The subject line is one of the first things a recruiter will look at and decide whether or not to open your message. So it should clearly define the subject of the email content and the purpose of the email. For example, the subject line format can be [Job Position - Your Name].
Below are some examples of this subject for sending resume: • Job Applicant—Hotel Manager with 20 Years of Experience. • Resume: Savvy HR Manager Looking for Next Role - 10 Years' Experience. • Job Candidate—5-Year Sales Rep with Knack for Exceeding Targets. • Resume: Master Plumber Applying for Vacant Position.
Consider following the six steps given below to learn how to email a resume: 1. Review any instructions carefully. Before sending your resume, read the job description attentively for any guidelines that hiring managers want candidates to follow while applying for a role. Suppose the job listing specifies that you send your resume through email ...
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