sample application letter for correction of name

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Application for Correction of Name, Spelling, Date of Birth, etc

Want your name to be corrected on your documents? Sample application letter for name correction in school, college, university, Bank, etc., or on the certificate, mark-sheet, passport, ID card, employment card, student card, NIC, documents, etc.

We provided many Name Correction Application samples for banks, universities, schools, etc., for multiple reasons: wrong names, wrong spellings, wrong date of birth, etc. You can choose the best as per your need from the available templates.

Email Letter for Name Correction

My name is misspelled on (my card or any other document name). Correct spellings of my name are (write your name here). Please fix it immediately so that I can avoid any trouble. I will appreciate your quick action.

Sincerely Yours,

Application for Name and Father Name Corrections

Dear Sir, I request you to please change my misspelled (name) and (father’s name) on my certificate(You can mention any other document). I am providing you with my correct (name) and (father’s name) for correction. My Name is: “(Write Your Correct Name Here)” Father Name is: “(Write Your Father’s Correct Name Here)” Mother’s Name: “(Write Your Mother’s Correct Name Here)” Date of Birth is: “(Write Your correct Date of Birth Here).” Guardian Name: “(Write Your Correct Guardian Name Here)” ( If you can, attach any document for proof. You can add the next sentence or remove it) I am attaching my (document name here) as proof. I hope you will oblige my request. Sincerely Yours, (Your Name)

How to write an Application Letter for the Correction of name Spellings in University?

The Academics office

I feel regret to inform you that the name on my University Card is misspelled. It has been misprinted as Amna Khan instead of Amina Khan . My registration number is FC33-5. I request you to correct the name spelling to avoid any inconvenience for me. I shall be thankful for your quick response.

Yours Faithfully,

Application for Correction of Name, Age, and Date of Birth

Subject : Correction of Name and Date of birth

I need correction of name spellings and date of birth on my roll number slip issued by your office. Would you please correct and issue a new roll number slip in the priority?

I received it the previous week with the above-mentioned errors. I am a student of Metric (Science) at Divisional Public School. My full name is Amina, and my Roll number is 1234. I’m sharing a copy of my B-form here for you as evidence for necessary action. The examination is going to be held after fifteen days.

I am waiting anxiously for this.

Letter for Name Correction in Bank Records

Dear Branch Manager,

This letter is to request a correction in my name. My name is “Jason Smith,” but the name of “Jansen Smith opened my account.” Otherwise, this would create hurdles in auditing my personal account and business account statements from the bank. I request this correction in my name to avoid any inconvenience.

Faithfully Yours,

Jason Smith

Application Letter for Name Correction on Birth Certificate

I am Urooj D/O Ashraf, resident of District Rawalpindi, and I requested to issue my birth certificate as required for my Visa Processing. But, the birth certificate ( Registration: RD-675847-U) I received had the wrong name written on it. It had the name “Umama.”

I request you to please issue a certificate with my correct name, “Urooj.” As evidence, I am also enclosing a copy of my NIC for your reference. Again, I will be thankful to you.

Urooj D/O M. Ashraf

Request letter for Name Spelling Correction in Birth Certificate

Recently, I got my birth certificate from the office of Union Counsel. Unfortunately, my name on the certificate is misspelled. My correct and complete name is Sadia, but it is written on the certificate as”Sedia.” I request you to please issue a birth certificate with the correct spelling “Sadia” as soon as possible.

I need to submit my birth certificate with the admission form next week.

I am looking for a prompt response.

Thanking you,

Request Letter For Name Correction on Passport

Recently I got my passport to apply for a working visa abroad. But my name on the passport isn’t correct. My name is Ahmad Arsalan (Copy of the National ID card attached), and it is written as Arsalan Ahmad.

A copy of the submitted form with my correct name is also attached for your review. So I request you to please correct my name in your record and issue a new passport with the correct name because it is not acceptable with my other documents with this name.

Ahmad Arsalan

Application for Name Correction on Educational Certificates, Result Card

My daughter “Aman” passed the matric examination in (year) with Roll Number (Roll number here). However, her name on the result card is misspelled as Amen . Therefore, I request you to please correct this name on the ID card “Aman.” I also checked the copy of the submitted form for examination, where we mentioned her name correctly.

Now she is looking for admission to the college, but her name on the ID card and Metric Result Card is causing many issues in the admission process.

I request you to please correct her name on the Result Card and the Certificate and issue a new one. Looking for prompt action.

Application for Name Correction in School, College, and University

Dear Madam,

I am Minahil D/O Muhammad Qasim, studying BSc Engineering (Registration No. ———-) at NUST. Unfortunately, my name in the University is misspelled as “Minimal” instead of “Minahil” It is now being called everywhere in the University.

I will be thankful to you if you can announce my correct name for University students through a notice.

I request you to please correct my name in the University records and issue a notice to my department for the correction.

Yours Obediently,

Application for Name Correction in Court

Mr. James, District Court Judge, New York, USA.

It is requested that my name is Adams Smith S/O Smith Lawrence, but it has been misprinted on my O-Levels School certificate as Adam Jones by some typing Error.

Therefore, I request you kindly direct the district municipal authority to change my name on my Certificate from Adams Jones to Adams Smith. I shall be grateful to you for this.

Yours Sincerely,

Request Letter for Spelling Correction in Office Records

I am writing this to inform you that the spellings of my father’s name are incorrect in the details of the official documents. So please correct it as I could face any problem relating to it in the future. So please inform me after correcting it.

Request Letter for Name Correction in Life Insurance Policy

Dear Insurance Company,

I request you to please correct my name on my life insurance certificate. I recently came into your office and sorted out my life insurance for my whole family.

However, I was very disappointed to see that my name wrote one of the names was wrong. My name is spelled as “Carly,” but it is spelled as “Carley” on my life insurance certificate. I hope that you can sort this out soon as I need this for some essential documents. I am looking forward to your reply.

Kind regards,

Mrs. Carly Rufus

Application to Insurance Company for Correction of Name

To The Insurance Company,

Dear Manager,

Last week I came to your insurance company and requested a new insurance account. I made sure to fill in all the details in the form correctly. On (mention date) morning, I received a confirmation mail that my insurance account is operating. However, my name mentioned in the email was not correct. Therefore, there is some misunderstanding because the rest of the details besides my name are all correct.

I request you kindly correct my name in the profile as soon as possible to avoid any future misunderstandings. For any further queries or clarification, feel free to contact me. I would be very grateful to you.

Best Regards,

Application for correction of the name of my mother in my mark sheet

To: Principal Larry McKenna Middle School Virginia, United States

I hope this letter receives you in good health. I am writing in regard to the mark sheet I received. My mother’s name is misspelled; this can cause issues when I apply to university. My mother’s name is “Lisa Kennan,” but “Liza Kenan” is written on the mark sheet. Please correct this as soon as possible, and send me a new mark sheet.

Thank you, David Bart Virginia, United States

Request Letter for Correction of My Name on my Pay Slip

To: HR Dept. iCare Diagnostics Laboratory Woodhaven, Manitoba, Canada

I am writing to inform you that I was unable to cash my recent payslip. Upon further inspection, this was due to the incorrect spelling of my name on the payslip. My name is spelled “Arthur McCaffrey”; however, it is spelled as “Arthur McCaffrey” on the payslip.

Please correct this mistake as soon as possible, and issue me a new payslip.

Arthur McCaffrey

Application to Change my Father’s Name Spelling

UK National Registry London, United Kingdom

To whom it may concern,

On many of my official documents, my legal guardian’s name, my father, is incorrect. This name mismatch can become an issue at various places, such as applying for schools or other places to confirm my identity.

My father’s name is Henry Kendrick Farmer. I request you, please correct this in the registry.

Sincerely, Jared Farmer London, United Kingdom

24 thoughts on “Application for Correction of Name, Spelling, Date of Birth, etc”

I want to write a letter to change the name on my electricity bill

To Whom It May Concern Dear Sir or Madam, I am a resident of house number ….. and my electricity connection falls under your office (office name, area, and company). My electricity meter number (optional usually meters are detected by home address) is already installed in the name of (name of the current owner). I request you to please change this connection ownership to my name on bills and in your office records because I am the owner of this place (home, office, flat, factory, etc.) onward.

I can provide all the documents for verification needed from my side. I hope you will fulfill my request immediately because I need a bill in my name urgently.

Sincerely yours, (Your Name)

Thank you so much, whenever I got the problem…u solve my problem..thank you for help…

I am very thankful for your work, which helps me to face in different difficulties of writing applications. Thank you very much -Sabir Sangma

Request letter for claiming ration money during leave period

Your required letter is here https://semioffice.com/letters/request-letters/request-letter-to-employer-government-ngo-claiming-ration-money-allowance/

there is a mistake in my name as mother in my children ‘s obc certificate. how to write a to make it correct to tahseeldar office.

Application for name correction on the appointment order to the commissioner government of Manipur

I need letter format for add surname on office record. because in my previous Pan card my surname is hidden, which i have already rectify in income tax know my new pan card have print with my full name.

Do I need any address for letter on correction of name?

I need to send a letter to register for correction of name pls help me

I would like to correction my name in my two LIC Policy. can you sent a sample request

I don’t have any idea how to write application for missed spell… please send it on my gmail… thank you…

Sir please help me. I have a problem my father was died on 9th october 2017. I have to write for my father’s name mised spell to dead certificate

hi I need letter to correct my sur name in my 10th class board certifcate can u send it on my email adress please

hi i need letter to correction in the name of the surname i.e my husband’s name

Respected Sir This application is to request a correction in the name. My name is Sudhir Kumar Singh but due to adhar card mistake it is Sudhir Singh. So I request to change my name Sudhir Kumar Singh. My enrollment no.is 1020/25217/01060.

your required Application for correction in the name

I would like to correction my name in my shares certificate. can you sent a sample request later

I would like to correction my surname in my obc cust certificate.can you sent a sample request later.

My name is single Suliman I want to add wadood What can I do?

Dear sir, I want to write an application for change religion in my Eqama I’d. I am muslim but on my Eqama non muslim. Please tell me how I write this application. Thanks

Hi I need letter to request correct my name in certification the course

Can you send the request on this email address

Please Ask Questions? Cancel reply

15 Sample Letters of Request for Correction of Name

In today’s fast-paced business environment, ensuring the accuracy of personal information is crucial. One common issue that arises is the need for a correction of a name in various business documents.

This could be due to a variety of reasons, such as typographical errors, name changes after marriage or divorce, or discrepancies between different official documents. Whatever the reason, it is important to handle such requests professionally and efficiently.

Sample Letters of Request for Correction of Name

Writing a letter to request a name correction may seem straightforward, but it’s essential to convey your request clearly and respectfully, ensuring all necessary details are included.

Each situation may require a slightly different approach. Here, we provide 15 sample letters that can be adapted to fit various scenarios where a name correction is needed.

Sample 1: Request for Name Correction in Company Records

Dear Human Resources Manager,

I am writing to request a correction in the spelling of my name in the company’s records. Currently, my name is listed as “Jonathon Doe,” but the correct spelling is “Jonathan Doe.” This discrepancy has led to issues in communications and documentation. I have attached a copy of my government-issued identification for your reference. I kindly ask for a prompt correction in all company records and systems. Thank you for your attention to this matter.

Sincerely, Jonathan Doe

Sample 2: Correction Request for Bank Account Details

Dear Bank Manager,

I am contacting you to request a correction in my name as it appears on my bank account and associated documents. The name currently recorded is “Katherin Green,” but it should be “Katherine Green.” This error has caused complications in financial transactions. Enclosed are copies of my identification and the relevant bank statements. I appreciate your immediate attention to rectifying this issue.

Best regards, Katherine Green

Sample 3: Name Correction Request for Utility Bills

Dear Customer Service,

I am writing to request a correction in the name on my utility bills. The name on the account is currently listed as “Micheal Smith,” but the correct spelling is “Michael Smith.” This has led to confusion in billing and correspondence. Please find attached a copy of my ID for your reference. I request that all future bills and communications reflect the correct spelling of my name.

Yours faithfully, Michael Smith

Sample 4: Request for Name Update in Insurance Policy

Dear Insurance Agent,

I wish to inform you of an error in my name as listed on my insurance policy. The name is recorded as “Stephany Johnson,” but the correct name is “Stephanie Johnson.” This inaccuracy is causing issues with policy documentation. I have included a copy of my driver’s license for your verification. Please update my records at your earliest convenience.

Kind regards, Stephanie Johnson

Sample 5: Correction Request for Name on Airline Booking

Dear Customer Relations,

I recently booked a flight with your airline and noticed a mistake in the spelling of my name on the booking confirmation. The name is listed as “Brain Anderson,” whereas it should be “Brian Anderson.” This error could cause problems at the time of travel. Attached is a copy of my passport for reference. I kindly request that this correction be made promptly.

Best wishes, Brian Anderson

Sample 6: Request to Amend Name in Educational Records

Dear Registrar,

I am writing to request an amendment in my name as recorded in my educational documents. My name is incorrectly recorded as “Sara Thomson” instead of “Sarah Thompson.” This has led to complications in certification and verification processes. Enclosed are copies of my birth certificate and student ID for your reference. Please update my records accordingly.

Thank you, Sarah Thompson

Sample 7: Name Correction in Professional Certification

Dear Certification Authority,

I have recently received my professional certification from your organization and noticed that my name is misspelled. It is currently “Phillip Morris,” but the correct spelling is “Philip Morris.” As this certification is critical for my professional identity, I request an urgent correction. I have attached my identification documents for your review.

Warm regards, Philip Morris

Sample 8: Name Update Request Post-Marriage

Dear HR Department,

Following my recent marriage, I have legally changed my name and would like to request an update in all company records. My name was “Jessica Clarke,” and it has now been changed to “Jessica Robertson.” I have attached a copy of my marriage certificate and new ID for your records. Please update my name in all employment documents and systems.

Yours sincerely, Jessica Robertson

Sample 9: Correction of Name on Legal Documents

Dear Legal Advisor,

I have recently noticed an error in my name on several legal documents processed through your office. The name is listed as “Geoffery Lewis,” but it should be “Geoffrey Lewis.” This mistake could have significant legal implications. Enclosed are my legal identification documents for your reference. I request an immediate correction.

Respectfully, Geoffrey Lewis

Sample 10: Request for Name Correction on Membership Card

Dear Membership Coordinator,

I am a member of your organization and have recently received my membership card. I noticed that my name is misspelled as “Alison Turner” instead of “Allison Turner.” This error affects my ability to use the membership benefits correctly. I have enclosed a copy of my ID for your convenience. Please issue a new card with the correct spelling of my name.

Thank you for your assistance, Allison Turner

Sample 11: Name Correction Request for Conference Registration

Dear Conference Organizer,

I am registered for the upcoming conference and have noticed that my name is misspelled on the registration documents. It is currently “Steven Miller” but should be “Stephen Miller.” This inaccuracy may cause issues during the event. Please find attached a copy of my business card. I would appreciate it if you could correct this error as soon as possible.

Sincerely, Stephen Miller

Sample 12: Request to Correct Name in Subscription Services

Dear Subscription Services,

I wish to bring to your attention an error in my name as listed on my subscription account. The name is spelled “Rebbecca Wright,” whereas the correct spelling is “Rebecca Wright.” This mistake has led to confusion in account management. Attached is a copy of my credit card statement for verification. Kindly update my account details at your earliest convenience.

Best regards, Rebecca Wright

Sample 13: Correction of Name on Official Correspondence

Dear Administrative Officer,

I have been receiving official correspondence from your department with my name misspelled. It is recorded as “Nathen Brown,” but the correct spelling is “Nathan Brown.” This error could lead to misplacement of important documents. I have attached a copy of my official ID for your reference. Please ensure that my name is correctly spelled in all future communications.

Thank you for your attention to this matter, Nathan Brown

Sample 14: Request for Name Update on Credit Card

Dear Credit Card Company,

I have recently noticed that my name is incorrectly spelled on my credit card and the associated account. The name appears as “Kristen Stewart,” but it should be “Kristin Stewart.” This discrepancy has caused issues with transactions and verification. I am enclosing a copy of my identification for your records. Please correct this error and issue a new card with the right name.

Yours faithfully, Kristin Stewart

Sample 15: Name Correction in Health Records

Dear Healthcare Provider,

I am writing to request a correction in my name as it appears in my health records. The current spelling is “Anthonie Johnson,” but it should be “Anthony Johnson.” This mistake has led to confusion in appointments and medical documentation. Attached is a copy of my health insurance card for your reference. Please update my records to reflect the correct spelling.

With regards, Anthony Johnson

sample application letter for correction of name

Name Correction Letter Format – 25+ Samples, Writing Tips

Letter Format
January 25, 2024
Application Letters , Formal Letters , Legal Letters , Request Letters

Name Correction Letter Format: In today’s world, it’s not uncommon for errors to occur when it comes to names. Whether it’s a misspelling or a misprint, it can be frustrating to have your name spelled incorrectly on important documents, such as official forms, bills, and certificates . If you find yourself in this situation, writing a name correction Request letter is an effective way to correct the mistake and ensure that your name is spelled correctly going forward .

When it comes to official documents, it is crucial to ensure that your name is spelled correctly. However, sometimes errors can occur, and your name may be misspelled. This is where a name correction letter format comes in handy. A Name Correction Letter Format is a formal document that is used to correct errors in a person’s name .

The name correction letter format is relatively straightforward, and it is essential to follow it correctly to ensure that the correction is made promptly . Here is a guide on how to write a Name Correction Letter Format:

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Name Correction Letter Format

Content in this article

Here is a step-by-step guide on how to write a name correction letter Format:

Step 1: Address the Name Correction Letter Format Properly Begin the Application letter with the proper address and salutation. Make sure you address the letter to the person or organization responsible for the error.
Step 2: State the purpose of the Name Correction Letter Format In the first paragraph, explain the purpose of the letter. Be clear and concise in your explanation.
Step 3: Explain the error in the second paragraph, explain the error that was made. Be specific about the incorrect spelling of your name and provide any relevant details, such as the date and location of the error.
Step 4: Provide the correct spelling in the third paragraph, provide the correct spelling of your name. Be sure to spell it out clearly and double-check for any errors.
Step 5: Request correction in the fourth paragraph, request that the error be corrected. Be polite but firm in your request, and provide any necessary information, such as a copy of the relevant document.
Step 6: Thank the recipient in the final paragraph, thank the recipient for their time and attention. Express your appreciation for their help in correcting the error.
Step 7: Close the letter Close the letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your name and signature.

Name Correction Letter Format – Sample Format

Below is a Sample format of Name Correction Letter Format:

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Title/Position] [Company or Organization Name] [Address] [City, State, ZIP Code]

Subject: Request for Correction of Name

Dear [Recipient’s Name],

I trust this letter finds you well. I am writing to bring to your attention a minor discrepancy in the records concerning my name. I recently noticed that there is an error in the way my name is currently listed.

Current Name: [Incorrect Name] Corrected Name: [Correct Name]

I kindly request your assistance in correcting this oversight. I have attached a copy of my identification card for verification purposes.

I understand that this may require updating various records, and I appreciate your prompt attention to this matter. If there are any specific forms or procedures I need to follow, please do let me know.

Thank you for your understanding and cooperation in resolving this matter. I look forward to seeing the necessary corrections made at your earliest convenience.

[Your Full Name] [Your Signature – if sending a hard copy]

Name Correction Letter Format – Sample Format

Name Correction Letter Format – Example

Here’s an Example of Name Correction Letter Format:

[Sender’s Name] [Sender’s Address] [City, State ZIP Code] [Date]

[Recipient’s Name] [Recipient’s Address] [City, State ZIP Code]

Dear Mr./Ms. [Recipient’s Last Name],

I am writing to request a correction to my name in your records. My name was spelled incorrectly as [Incorrect Name] instead of [Correct Name] on [Date] in [Document/Record Name]. I am requesting this correction to ensure that my name is accurately represented in your records.

I have attached a copy of my [Official Document] to support the correction. Please make the necessary changes to your records and notify me when the correction has been made.

Thank you for your assistance in this matter.

Sincerely, [Your Signature] [Your Printed Name]

Request letter for name correction

A request letter for name correction is a formal communication seeking correction of a name discrepancy in records. The letter includes the current and corrected names, accompanied by necessary documentation for verification.

I hope this letter finds you well. I am writing to request a correction regarding the way my name is currently listed in your records. Upon reviewing the documents, I noticed a minor discrepancy that requires your attention.

I kindly ask for your assistance in rectifying this error. To facilitate the process, I have attached a copy of my identification card for verification purposes.

If there are specific forms or procedures I need to follow to complete this correction, please provide the necessary guidance. I understand that this may involve updating various records, and I appreciate your prompt attention to ensure the accuracy of my personal information.

Thank you for your understanding and cooperation in resolving this matter. I look forward to the necessary corrections being made promptly.

Request Letter for Name Correction

Formal letter for correction of name

A formal letter for the correction of a name is a written request to rectify an error in the way a name is recorded. It includes the current and corrected names, often accompanied by relevant documentation for verification.

Subject: Formal Request for Correction of Name

I trust this letter finds you in good health. I am writing to bring to your attention a discrepancy in the way my name is currently recorded in your records. After a recent review, I noticed an error that requires correction.

I kindly request your prompt attention to rectify this oversight. To facilitate the process, I have attached a copy of my identification card for verification purposes.

If there are specific forms or procedures that need to be followed to complete this correction, please provide the necessary guidance. I understand that updating records may be involved, and I appreciate your assistance in ensuring the accuracy of my personal information.

Thank you for your understanding and cooperation in resolving this matter. I look forward to the necessary corrections being made at your earliest convenience.

Formal Letter for Correction of Name

Name Correction Letter Format – Template

Here’s a Template of Name Correction Letter Format:

I am writing to request a correction to my name in your system. My name was spelled incorrectly as [Incorrect Name] instead of [Correct Name] in my account information. This mistake has caused confusion and inconvenience, and I would like it to be corrected as soon as possible.

I have attached a copy of my [Official Document] to support the correction. Please make the necessary changes to your records and send me a confirmation once the correction has been made.

Thank you for your prompt attention to this matter.

Letter for correcting name in records

A letter for correcting a name in records is a formal request addressing a discrepancy in the recorded name. It typically includes the current and corrected names, along with supporting documentation for verification, aiming to ensure accuracy in official records.

[Records Department] [Company or Organization Name] [Address] [City, State, ZIP Code]

Subject: Correction of Name in Records

Dear Records Department,

I hope this letter finds you well. I am writing to bring to your attention a discrepancy in the way my name is currently listed in your records. Upon careful review, I have identified an error that requires correction.

I kindly request your prompt attention to rectify this oversight. To assist in this process, I have enclosed a copy of my identification card for verification purposes.

Thank you for your understanding and cooperation in resolving this matter. I anticipate the necessary corrections will be made in a timely manner.

Letter for Correcting Name in Records

Legal name correction letter

A legal name correction letter is a formal request seeking the correction of an error in the recorded legal name. It typically includes the current and corrected legal names, supported by legal documentation for verification, ensuring accuracy in official records.

[Your Full Legal Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Title/Position] [Organization Name] [Address] [City, State, ZIP Code]

Subject: Legal Name Correction Request

I trust this letter finds you well. I am writing to formally request a correction to my legal name as it appears in your records. After careful review, I have identified an error that needs to be rectified.

Current Legal Name: [Incorrect Legal Name] Corrected Legal Name: [Correct Legal Name]

To support this request, I have attached legal documentation confirming the correct spelling of my name. I kindly request your prompt attention to ensure that my legal name is accurately reflected in all relevant records.

If there are specific forms or procedures that need to be followed for this correction, please provide the necessary guidance. I understand the importance of accurate legal documentation and appreciate your cooperation in resolving this matter.

Thank you for your prompt attention to this request. I anticipate the necessary corrections will be made in accordance with legal protocols.

[Your Full Legal Name] [Your Signature – if sending a hard copy]

Legal Name Correction Letter

Professional letter for name correction

A professional letter for name correction is a formal communication addressing an error in the recorded professional name. It typically includes the current and corrected professional names, along with supporting documentation, aiming to ensure accuracy in professional records.

[Your Full Name] [Your Professional Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Full Name] [Recipient’s Professional Title] [Company or Organization Name] [Company Address] [City, State, ZIP Code]

Subject: Request for Professional Name Correction

Dear [Recipient’s Full Name],

I hope this letter finds you well. I am writing to bring to your attention a minor discrepancy in the way my name is currently recorded in our professional records. After a thorough review, I have identified an error that requires correction.

Current Name: [Incorrect Professional Name] Corrected Name: [Correct Professional Name]

To facilitate this correction, I have attached supporting documentation, including my professional credentials and identification card. I kindly request your assistance in updating our records to reflect the accurate professional name.

If there are specific protocols or forms that need to be followed for this correction, please provide guidance, and I will promptly comply. I understand the importance of maintaining accurate professional records and appreciate your attention to this matter.

Thank you for your understanding and cooperation. I look forward to the prompt correction of my professional name in our records.

[Your Full Name] [Your Professional Designation] [Your Signature – if sending a hard copy]

Professional Letter for Name Correction

Email Template about Name Correction Letter Format

Here’s an Email Format for Name Correction Letter Format:

Subject: Request for Name Correction

I am writing to request a correction to my name in your records. My name was spelled incorrectly as [Incorrect Name] instead of [Correct Name]. I would appreciate it if you could update my name in your records to reflect the correct spelling.

I have attached a copy of my [Official Document] to support the correction. Please let me know if you require any additional documentation.

I understand that correcting the name may take some time, but I would be grateful if you could expedite the process as much as possible. I would like to avoid any future confusion or inconvenience that may arise from the incorrect spelling of my name.

Thank you for your prompt attention to this matter. If you have any questions, please do not hesitate to contact me.

[Your Name]

Name correction letter to company

A name correction letter to a company is a formal communication addressing an error in the recorded name. The letter includes details of the current and corrected names, often accompanied by documentation for verification, with the aim of ensuring accurate records within the company.

[Company Name] [Department or Specific Recipient, if known] [Company Address] [City, State, ZIP Code]

Subject: Request for Correction of Name in Company Records

Dear [Recipient’s Name or Company Name],

I trust this letter finds you well. I am writing to inform you about a discrepancy in the way my name is currently listed in the company records. Upon a recent review, I noticed an error that requires correction.

I kindly request your assistance in rectifying this oversight. To facilitate the process, I have attached a copy of my identification card for verification purposes.

If there are specific forms or procedures that need to be followed to complete this correction, please provide the necessary guidance. I understand that updating company records may be involved, and I appreciate your prompt attention to ensure the accuracy of my personal information within the organization.

[Your Full Name] [Your Employee ID, if applicable] [Your Signature – if sending a hard copy]

Name Correction Letter to Company

Business letter for name correction

A business letter for name correction is a formal communication addressing an error in the recorded name within a business context. It typically includes details of the current and corrected names, often supported by documentation, aiming to ensure accurate records in business databases.

[Your Company Name] [Your Company Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name or Department] [Company Name] [Company Address] [City, State, ZIP Code]

Subject: Correction of Name in Business Records

Dear [Recipient’s Name or Department],

I hope this letter finds you well. I am writing to bring to your attention a discrepancy in the way my name is recorded in our business records. Upon review, I have identified an error that needs correction.

I kindly request your assistance in rectifying this oversight. Enclosed is a copy of my identification card for verification purposes.

If there are specific forms or procedures required to complete this correction, please provide the necessary guidance. I understand the importance of accurate records and appreciate your prompt attention to this matter.

Thank you for your cooperation in ensuring the accuracy of my personal information within our business records.

[Your Full Name] [Your Position] [Your Contact Information]

Business Letter for Name Correction

FAQS About Name Correction Letter Format – Samples, Writing Tips

What should i include in a name correction letter format .

Name Correction Letter Format Include your current and corrected names, a brief explanation of the correction, supporting documentation, and a polite request for the necessary changes.

Is it necessary to provide supporting documentation?

While not always mandatory, attaching documentation, such as an identification card or legal documents, adds credibility to your request and assists in the verification process.

How formal should the tone of the Name Correction Letter Format be?

Name Correction Letter Format the tone should be formal and respectful. Use professional language, and avoid unnecessary details.

Are there specific phrases I should use in the Name Correction Letter Format?

Name Correction Letter Format Phrases like “I kindly request,” “I trust this matter will be addressed promptly,” and “Thank you for your cooperation” maintain a courteous and professional tone.

What if the correction involves multiple records or departments?

Clearly express the scope of the correction in your Name Correction Letter Format and inquire about the appropriate procedures to ensure the correction is implemented across all relevant records or departments.

Writing a name correction letter format may seem like a small matter, but it can have a big impact on your life. By following these steps and using the proper format, you can ensure that your Name Correction Letter Format is professional, effective, and helps you to correct any errors in your name.

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Sample Letter For Name Correction: Free & Effective

In this article, I’ll guide you step-by-step on how to write an effective letter for name correction, share a template to simplify the process, and offer personal tips from my experience.

Key Takeaways

Purpose of the Letter: Understand the importance of a name correction letter and where it is applicable.
Step-by-Step Guide: A detailed walkthrough on how to draft your letter, from addressing the right authority to the content specifics.
Template Provided: A ready-to-use template to ensure you cover all essential points in your letter.
Personal Tips: Insights from my experience to help you navigate potential hurdles.
Engagement Invitation: I invite you to share your experiences or ask questions in the comments for a community-driven understanding.

Step 1: Identify the Authority

The first step is to identify the appropriate authority to whom the letter should be addressed. This depends on where the name correction is needed. It could be your educational institution, workplace, bank, or any government agency.

Educational Institution: Registrar’s office or administration department.
Workplace: Human resources or personnel records department.
Bank: Customer service or account management department.
Government Agency: Specific department related to the document in question (e.g., Department of Motor Vehicles for a driver’s license).

Step 2: Format Your Letter Properly

Your letter should follow a formal business letter format:

Sender’s Address: Start with your full address.
Date: Include the current date.
Recipient’s Address: Address the letter to the specific person or department.
Salutation: Use a formal greeting, such as “Dear [Name/Title].”
Body: Clearly state the purpose of your letter, provide details of the error, and request the correction.
Closing: A formal closing, like “Sincerely,” followed by your signature and printed name.

Step 3: Content of the Letter

Be concise yet thorough in explaining the issue and what you expect as a resolution. Here’s what to include:

Introduction: Briefly introduce yourself and state the purpose of your letter.
Detail the Error: Clearly describe the mistake in your name and provide the correct spelling.
Supporting Documents: Mention any documents you are attaching for verification purposes.
Request for Correction: Formally request the necessary correction and specify any deadlines if applicable.
Contact Information: Provide your contact details for any follow-up.

Step 4: Attach Necessary Documentation

Always attach proof of the correct name, such as a birth certificate, passport, or other legal documents. This evidence is crucial for the processing of your request.

Step 5: Review and Send

Trending now: find out why.

Review your letter for any errors. Ensure it’s clear, professional, and free of spelling or grammatical mistakes. Then, send it through the appropriate channel, whether by mail, email, or in person.

Template for Name Correction Letter

[Your Full Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name or Title] [Company/Organization’s Name] [Department Name, if applicable] [Full Address] [City, State, Zip Code]

Dear [Recipient’s Name or Title],

I am writing to request a correction in my name recorded in your [system/database/records]. I have recently discovered that my name is incorrectly listed as [Incorrect Name] instead of [Correct Name].

For your reference, I have attached [mention the documents] that verify my correct name. I kindly request that you update your records to reflect my correct name, [Correct Name], and provide me with an updated [document/record] at your earliest convenience.

Should you require any further information or clarification, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. I appreciate your prompt attention to this matter.

Thank you for your understanding and assistance.

Sincerely, [Your Signature (if submitting a hard copy)] [Your Printed Name]

Personal Tips from My Experience

Follow Up: Don’t hesitate to follow up if you don’t receive a response within a reasonable time frame. Persistence is key.
Be Prepared: Have all your documents organized and ready to present when requested.
Stay Calm: Errors happen, and staying calm and professional will help you navigate the process more smoothly.

Engage with Us

Have you ever had to correct your name on an official document? Do you have any tips or experiences to share? Or perhaps you have questions about the process?

I invite you to leave a comment below. Let’s learn from each other’s experiences and make this journey smoother for everyone involved.

Frequently Asked Questions (FAQs)

Q: What is a “Letter for Correction of Name”?

Answer : A “Letter for Correction of Name” is a formal written request sent to an individual, organization, or institution to rectify an error or discrepancy in the way a name is recorded on official documents. It is used to request the correction of the name to reflect the accurate spelling or pronunciation.

Q: When should I write a “Letter for Correction of Name”?

Answer : You should write a “Letter for Correction of Name” whenever you discover an error in the way your name is recorded on official documents, such as a passport, driver’s license, bank account, or any other legal or administrative records. It is important to rectify such mistakes promptly to avoid any future inconveniences.

Q: How should I address the recipient in a “Letter for Correction of Name” if I am unsure about their name or position?

Answer : If you are unsure about the specific recipient’s name or position, you can use a general salutation such as “To Whom It May Concern.” However, it is always recommended to try to find out the name and position of the appropriate authority to address your letter more specifically.

Q: What supporting documents should I include with the “Letter for Correction of Name”?

Answer : When writing a “Letter for Correction of Name,” it is essential to include supporting documents that validate the correct spelling or pronunciation of your name. Examples of such documents include a birth certificate, Social Security card, marriage certificate, or any other legal document that accurately reflects your name.

Q: How should I express the importance of the name correction in the letter?

Answer : In the “Letter for Correction of Name,” it is crucial to emphasize the significance of correcting the name. You can mention the difficulties and inconveniences you may face if the error is not rectified, such as identification challenges, legal implications, or associated financial or personal inconveniences.

Q: What is the preferred method to send a “Letter for Correction of Name”?

Answer : It is advisable to send the “Letter for Correction of Name” through certified mail or another reliable method that provides proof of delivery. This ensures that the recipient receives the letter and that you have evidence of the letter being sent.

Q: Should I keep a copy of the “Letter for Correction of Name” for my records?

Answer : Yes, it is highly recommended to keep a copy of the “Letter for Correction of Name” for your records. This allows you to have documentation of the communication and serves as proof that you initiated the request for the correction of your name.

Q: How long does it typically take to receive a response to a “Letter for Correction of Name”?

Answer : The response time to a “Letter for Correction of Name” can vary depending on the recipient and the specific circumstances. It is advisable to allow a reasonable amount of time for the recipient to process and address your request.

If you haven’t received a response within a few weeks, you may consider following up with a polite inquiry to ensure the matter is being addressed.

Q: What should I do if my “Letter for Correction of Name” is not acknowledged or acted upon?

Answer : If you do not receive any acknowledgement or action regarding your “Letter for Correction of Name,” it is recommended to follow up with a polite inquiry or contact the appropriate authority to inquire about the status of your request. It may be necessary to escalate the matter further if your initial attempts do not yield the desired results.

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Name Correction Request Letter

Tell them that there is an error with your name.
Tell them the wrong name that they have on record and what the correct name is.
Include proof of your name change e.g. a copy of your drivers license.
If your name change is tied to a specific member/account number, make sure to reference it in the letter.
Keep your letter concise and to the point.
Keep your letter friendly and avoid placing blame.

Letter Writing
Formal Letter Writing In English
Name Change Request Letter Sample

Name Change Request Letter Sample | Check Format and Sample Letters

If you have gone through a passport verification process, you would know how important it is to have the same name and address in your passport application and all the other supporting documents you are providing. So, it is important to make sure you change your name legally (if you ever want to change your name) and also get it updated in all official documents and identification cards, even if it is just an alphabet. Most often, a person changes their name for some personal or other reasons.

In this article, you will learn what a name change request letter is and how to write one in this article.

How to write a name change request letter, name change request letter to bank, application for surname change, surname change request letter to office, frequently asked questions on name change request letter sample.

A name change letter can be raised to banks, offices, government offices, etc. It should include information like your name, address, date, bank or organisation, address of the organisation, your previous name and the changed name or surname. Also, see to that you attach a copy of the proof of name change and other supporting documents.

To further understand the format better, refer to the name change request letter samples provided below.

Name Change Request Letter Samples

As mentioned, in order to change the name or surname, you will have to write a letter to your organisation following the name change letter format. It is similar to that of a formal letter . For instance, in case a child’s name is changed, then the parents will have to write an application letter to the principal of the school requesting to change their name in the register. Refer to the below-provided sample letters for a better understanding of the format.

Ayushi Sharma 567, Satya Nagar Bhubaneswar, Odisha – 751002

17th February, 2022

Shiva Kumar Mishra Branch Manager HDFC Bank Satya Nagar, Odisha – 751002

Sub: Request to change my name in the bank records

I have been a customer of your bank for a few years with account number (mention your account number). I am writing this letter to bring to your kind attention that I have changed my name for some personal reasons, and I want to change the same in the bank records as well. Since my name is now legally changed, I would like to request you to change my name from ARUSHI SHARMA to AYUSHI SHARMA. For your reference, I have attached the legal proof of my name change with this letter.

I request you to do the needful at the earliest possible, and I shall be highly obliged for the same. You can contact me on 9999999999 or at my mail address ([email protected]) for any further clarifications.

Yours sincerely,

Ayushi Sharma

Attachment:

Legal proof of name change
Copy of Aadhaar card with changed name

Chinmayee Das 448 Saheed Nagar Bhubaneswar, Odisha – 751007

The Principal Vikash Residential School Khandagiri, Odisha – 751036

Sub: Request to change my name and address in school records

I, Chinmayee Das, TGT English, am writing this letter to bring to your kind notice that I have changed my surname after my marriage. I have legally changed my name and address with my husband’s details, and the same has been updated in my certificates also.

Previous name – Chinmayee Das

New name – Chinmayee Das Mohanty

Changed address – 654 Mahatma Gandhi Road, Berhampur, PIN – 751090.

I would like to request you to kindly make the changes as per the proof so that there won’t be any further issues legally. I have enclosed the supporting documents along with the letter. Please do the needful at the earliest.

Chinmayee Das TGT English

Legal proof of surname and address change
Aadhaar card with new details

Ashima Chakraborty Shiv Krupa Building Dairy Circle, Koramangala Bangalore- 560043

The HR Manager UIV Solutions Ring Road, Mahadevpura Bangalore – 560016

Sub: Request to change my surname as per records

I, Ashima Dutta, with employee ID E09876, have now changed my surname and address details after my marriage. The details have been changed legally, and the necessary changes have also been made in the documents. I request you to update my details as mentioned below:

Before marriage:

Name – Ashima Dutta

Address – B Narayanapura, #98, 2nd Cross Road, Mahadevpura, Bangalore- 560016

After Marriage:

Name – Ashima Chakraborty

Address – Shiv Krupa Building, Dairy Circle, Koramangala, Bangalore- 560043

Kindly do the needful as early as possible to avoid any further miscommunication.

Ashima Chakraborty Contact: 9999999999 Mail id: [email protected]

Attachments:

Aadhaar card with the changed name
Legal proof of surname changed

How can I change my name in my bank loan account?

After your name or address has been changed legally, write a name change request letter to the branch manager of your bank, mentioning the old name and the changed name that has to be updated with your account details and legal proof of name change.

Can I write to the bank manager for the change of my surname in my current account?

You can write to the branch manager where your account is registered with the proof of legal changes made against your name.

Which documents can be considered as proof of name change?

An affidavit with the signature of the applicant and attested by the Judicial Magistrate/Notary will be considered as the legal proof of your name change.

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Sample application for name change.

Sample Application for name change and Application of name correction in school, college and university. Application for name correction on passport, registration form, documents etc. Templates are given below, one can use this format in order to request for his name change in any organization.

Application to Change Name in School Record due to Safety Purpose

Dear Principal [Principal’s Name],

I hope this letter finds you well. I am writing to request a change in my name on the school records from [Current Name] to [Preferred Name]. This request is motivated by safety concerns that I have been facing, and I believe that using my preferred name will help me maintain a lower profile and reduce the risk of unwanted attention.

I kindly request your assistance in facilitating this change promptly. Ensuring my safety while attending school is of utmost importance to me, and I appreciate your understanding and support in this matter.

Thank you for your attention to this request.

[Your Signature]

[Your Typed Name]

Name Change Request in School Record due to Personal Reference

[School Name]

[School Address]

Dear School Administration,

I am writing to formally request a change in my name on the school records from [Current Name] to [Preferred Name]. This change reflects my personal preference, and I kindly ask for your assistance in updating the records accordingly.

I appreciate your attention to this matter, as it will help create a more comfortable and inclusive environment for me at school.

Sample Application for Name Change in School

To, The Principal, Beaconhouse School System. Canal Side Campus, Lahore.

Subject: Request for Changing Name

With due respect it is to be stated that my name has been changed from “Zareen Kanwal” to “Zareen Bilal”. I request you to change my name on all the officials of school. I also request you to change the name on all the school records so that it didn’t cause any problem in future. I shall be very grateful to you in this regard.

Thanking you in anticipation.

Yours Obediently, Zareen Bilal. Class 9- gOGreen Dated: 09-11-2014.

Sample Application for Name Change In School

Sample Application Format for Name Change

Respected Sir,

With huge respect and estimation, it is stated that I am a student of psychological department in this prestigious university. I am in my first semester and there is an issue that needs to be addressed as early as possible. My name is Angelina with g in it but in university documents, it is saved as “Anjelina” which changes my name and distinct it from my original name. It is my kind request to please change it as soon as possible so I can continue participating in different activities in university. I shall be very grateful to you for this favor.

Warm Regards,

Email to the School Management to Change Your Name in the Records

The Principal,

Mumbai International School,

Subject: Application for Name Change in School Records

I am the Father of Shivani Joshi in your school. We got her admitted to the school 6 months back in 3 rd grade. Yesterday she came back home with a certificate of participation which had her name as Shinavi Jay. It was confusing so we checked on the school and confirmed that the school record had her name incorrect t this whole time and now her certificates also have the wrong name on them which can later create problems identifying when she gets admitted to other schools/ colleges. I would request you to kindly correct her name in the school records so that all the documents created for her from now on have the correct name on them to be used by her when needed. Thanks.

Ravi Joshi.

Sample Email to the School Management to Change Your Name in Records

Leaders School System Delhi.

Subject: Application For Name Change In School Records.

I am Akshara Khanna studying in your school in grade 8 with role no 11. I am writing you this to notify you that I have changed my name due to personal reasons on my birth certificate from Akshara Khanna to Ankita Khanna. My name has been changed legally on my passport and all the documents on my name as well. I would request you to kindly change my name from Akshara Khanna to Ankita Sharma in school records and update all of the school documents as well regarding my name so that it does not create any problems for me in the future when I get my passing certificates. I will be grateful. Thanks.

Ankita Sharma.

Easy Application for Name Correction

The Principal, Esna Foundation, Lahore.

Subject: Application for Name Change

Respected Madam,

It is stated that I am Sania Ali D/O Muhammad Ali studying in BS Computer Science in this institution. My name spellings in the University Registration Form are wrongly written as (Saniya Ali). I have Sania instead to Saniya at my documents and passport. If these will not be corrected it may cause problem in the issuance of visa to me. I request you to please correct my name in the University records and degree. I shall be highly obliged in this regard.

Yours Obediently,

Sania Ali. BS. Computer Science.

Application for Name Correction on Passport

The Complaint Incharge, Passport Office, Islamabad.

Subject: Application for Name Correction

Respected Sir,

It is stated that I applied for my passport the last week on urgent basis. Yesterday I got my passport but my name is not correctly written. Even though I provided my correct name on Cnic and Documents but still this error occurred. I request you to kindly correct my name on passport as Atif Majeed instead of Asif Majeed. Copy of form with my correct name is also attached for your review. Please issue me the new passport as soon as possible as I am in urgent need. I shall be highly obliged.

Yours Sincerely,

Atif Majeed.

Application for Name Correction on Passport

Sample Application for Correction of Name on Birth Certificate

I am Ali Arshad resident of Lahore, Pakistan requested for birth certificate of my son Khalid Ali which is required by his school administration. I recently got the certificate but his name on certificate is written incorrect. Khalid Ali is written as ‘Khalil Ali’. I request you to please issue new certificate having correct name. I shall be grateful to you in this regard.

Ali Arshad F/O Khalil Ali

Request for Name Change

To, The Student Facilitation Centre University of Larkana, Sindh, Pakistan.

Subject: Change of name request

It is stated that my name has been changed after graduating from university, where previously it was Muhammad Ali Farooq it is now only Ali Farooq, the degree issued by the university carries my previous name.

I request that my name be changed on my final degree and a new one be issued to me in my name. If you need confirmation for the change to be possible then you can consult the newspaper Jang dated 12 th March 2016 in which it was announced that my name has been changed and subsequently only the new one will be recognized for all official purposes. Hence I request you to take the required steps and change my name on the final degree issued for all my documents need to be in line with legal requirements and orders.

Yours Obediently Ali Farooq 14 th July, 2016.

Request to Correct Name on Death Certificate

Chairman Council, Ronkonkoma , USA

Subject: Request to correct the name on death certificate

I would like to request you to change the name of my sister on her death certificate which you issued last month. The name of my sister was Marry William. You have issued the certificate with wrong name. I am attaching all attested copies of relevant documents with this letter. Please issue me a certificate with correct name so it can cause no problem in future. I shall be very thankful you in this regard. I have attached the documents with this application. The list of documents are; baptismal records, insurance policy, hospital and clinic records, family bible record, record of employment, marriage certificate, birth certificate and medical examination at the time of death. I am attaching payment draft as well for your required fee. Thanking you in anticipating.

Mr. Crook freak Date 17.05.2016

Application for Changing the Name of My Child

To The Principle Lahore Grammar School, Punjab Society Lahore.

Subject: Application for changing the name of my child

With extreme regards, this is to inform that my daughter “Waania Batool” is studying in 7 th standard in your school since 2005. We had changed her name from waania Batool to Waania Rizwan. We had also followed the legal proceeding regarding changing the name. I am attaching attested photo copies of my daughter birth certificate other legal documentation with this application. I request you to change her name in your school record as well, so there would be no cause of problem in future about her education. I will be brimmed with gratitude if you consider my plea. Kindly inform me after changing the name of my daughter in your record. Thanks.!!

Yours Faithfully,

Dr. Sara Asad Mother of Waania Batool Date 23.4.18 0322 8486787

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Current Date]

[Recipient’s Name] [Recipient’s Title] [Organization’s Name] [Organization’s Address]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to formally request a name change in my records held by [Organization’s Name]. After careful consideration and personal circumstances, I have decided to change my legal name from [Current Name] to [Desired Name]. To support my name change request, I have enclosed the necessary documents and legal evidence: 1-Certified copy of my birth certificate 2-Photocopy of my valid government-issued identification (driver’s license, passport, etc.) 3-Original copy of the court order approving my name change (if applicable) I understand that changing my name may require updating various records and documentation within your organization. Therefore, I kindly request your guidance regarding the specific procedures and forms necessary to complete the name change process. I am committed to providing any additional documents or information required promptly. I kindly request that you update your records to reflect my new name as soon as possible. I also kindly ask for your assistance in ensuring that my new name is reflected in any future correspondence or communications from [Organization’s Name]. Thank you for your attention to this matter. I appreciate your understanding and cooperation in facilitating this name change process. I look forward to a positive response.

[Your New Name] [Your Current Name] [Account/Reference Number (if applicable)]

78 thoughts on “Sample Application for Name Change”

please help me write an application to the chairman of NBSE, permission to change surname. Thankyou!

The Chairman NBSE, Address.

Respected Sir, Please be informed that I have to change my surname from ABC to XYZ and for this purpose I’m in need of your permission. I’ve attached all the relevant documents for your review. The reason for change is that I’m not comfortable with the old surname and more interested to have the new one. I hope that you’ll considerate upon my request. Thanking You Ahead of Time. Sincerely, Name.

How to write a correction letter for my transfer certificate mistake of father name spelling

Hy Kindly Visit the below given link:-

https://documentshub.com//letter/sample-letter-for-spelling-correction/ Regards

please help write in application to the school principal change for name on my t.c.. i am in m.sc. i have a problem with the spelling mistake to make my passport.. please help me

The Concerned Person, It is stated with high esteem and respect that I request you to please change my name in in school tc. I passed my school in 2010 and currently student of M.Sc and I have applied for my passport. Unfortunately, due to spelling errors it is causing a huge trouble for me. Sir, the only option left for me is that I get my name altered in school record and by this way my spelling error in record can be corrected.Please do cater my request, I shall be intensely obliged to you for this. Thanking you in anticipation. Sincerely, Name and contact.

please help me to write a cover letter to change my name in california board of nursing. thanks

The Concerned Person, It is stated with extreme reverence that I want to change my name in California Board of Nursing. The reason is, I changed my name permanently and therefore I need to clear the previous one from every record. Kindly update my record and I’m enclosing the name change proof with the letter. I shall be highly obliged. Thanking you in anticipation. Sincerely, Name and Contact

Please help me to write applications to regional passport office.as in my birth certificate name and other document father name is different but I want to in my passport as in my birth certificate.

The Concerned Person, With due respect and regard it is stated that I have applied for my passport last week. Sir, I want to make clear that my father’s name in the birth certificate and in my other documents is different. This was owing to some technical errors which could not be sorted out that time. I request you to kindly make the details in the passport according to my birth certificate so that I may not create other difficulties for me in future. I shall be highly obliged to you. Thanking you I remain. Sincerely, Name Contact

Please help for aplication add surname for my childs birth certificate

The Concerned Person, With due esteem it is stated that in the birth certificate of my child, the surname is not added. I applied for the certificate a week ago and yesterday have received. I request you to please add the surname and I am attaching all the details wit the application. I shall be highly obliged. Thanking You. Sincerely, Name and Contact.

please sir write applicatio for marks correction in universty

The Concerned Person, It is stated that I received my Detailed Marks Certificate few days back and I get to know that there is error in my marks of 2 subjects. It is requested that kindly recheck the marks of Subject:A and Subject:B and update them. I shall be obliged. Yours Obediently, Name, department and Contact

Please help for application for changing name to my director

Hey Adam, just change your name and organization in the given template.

Application for Name Correction

Sania Ali. BS. Computer Science

Hi, please can you help me with how to write an application letter for change of name on my passport due to marriage. Thanks

The Concerned Person, It is stated with due reverence that I want to apply for the change of name in my current passport. I got married a month back and in order to issue visa my passport name should be the same as of my other documents. I request you to please update my information, by changing the name. I have attached the details with the application. I shall remain obliged. Sincerely, Name and Contact.

Hi, please can you help me with how to write an application letter for change of name to present working office Thanks

The Concerned Person, It is stated with due reverence that I want you to change name in the official record of office. I have attached the document showing the details with the application. Kindly make the necessary changes. I’ll be obliged.

Sincerely, Name and Contact

Sir ,please help me to write an application to institute for change in my caste category general to OBC . Help me.

The Concerned Person, It is stated with due reverence that I want to request that please change my caste category from general to OBC. I wasn’t able to mention it earlier but now I request you to please make the necessary change. I shall remain obliged. Thanking you. Sincerely, Name and Contact

Pls. Help me write a latter my name was wrongly spell in the statement of result… Am ask to write a letter to the head of department. Thanks

Respected Sir, It is stated with deep reverence that my name is wrongly spelled in the result card issued by the school. The information which I provided was correct and intact but unfortunately may be because of some human error the name is misspelled. I am attaching my birth certificate for information and I request you to please make the corrections. I’ll be obliged.

Thanks. Yours Obediently, Name and Contact

Hi, please can you help me how to write an application letter for change of name on my school diploma, i mistakenly used a mispelled name in my records i just found out the correct spelling when i got my birth certificate. thank you.

It is stated that I am abc D/O xyz studying in BS Computer Science in this institution.It is to inform you that I want you to correct my name spellings in the school record and on my diploma. the actual spellings are on my birth certificate and according to them these will be considered wrong when I’ll have to apply for my visa or other such things. I request you to please correct the spellings. The copy of birth certificate is attached with the application.I shall be highly obliged in this regard.

Name and Contact

Hy please sir help me toup write a letter to the principle to change my father and mother name in my admit card.

The Concerned Person,

This is to inform you that I want you to change my father and mother’s name on my admission card. The reason is personal/incorrect typing. I have attached the required documents and copies if identity cards along with the application. I request you to please do it on priority basis. I’ll be obliged.

Yours Sincerely, Name and Contact

I want to know how to write an application to cbse board for changing mother’s name spelling.

https://documentshub.com/letter/sample-letter-for-spelling-correction/

How to write a application to CBSE Board for changing father’s name spelling.

To, The Director, Central Board of Secondary Education,

Subject: change of spellings of father’s name

It is stated that my secondary school certificate carries an onerous mistake, my father’s name has been misspelled and that has caused considerable inconvenience for me, it would be a relief if it could be changed. My father’s name has been spelled as ‘Idress Yaqoub’ whereas his official documents carry the spellings ‘Idress Yakub’ this slight mistake has caused considerable problem especially when I apply to universities on that certificate since a computerised record matching is conducted. Please help me in this regard.

Yours Truly,

How to write a letter to correct the name after submission of online scholarship application form

how to change name of father and mother high school markseet and intermediate my father incorrect name of high school. Ambika prasad. but correct name Amerika prasad and incorrect mother name Saraswati devi correct name basanti devi high school passing year 2011 and intermediate 2013 please help me sir how to change name roll no.2725517 and intermediate roll no.1988233 mobile number. 8953917686

please help me on how to write a simple letter of request for correction of baptismal certificate thank you….

https://documentshub.com/request-letter/request-letter-to-issue-baptismal-certificate/ https://documentshub.com/authority-letter/authorization-letter-for-baptismal-certificate/

Pls help me how to write an application to correct your name in CCC online form in which my name was miswritten.

https://documentshub.com/letter/sample-letter-for-spelling-correction/ https://documentshub.com/application/application-for-correction-of-childs-name/

hello… plz help me now… in writing an application to principal for changing my fathers name on the cheque given by my school to me..

The concerned person, It is stated with due reverence that recently a cheque ABC is issued from school to me. I want you to please change my father’s name from — to —- on the given cheque. I have attached the cheque with application. I shall remain obliged.

Yours Obediently, Name and contact

To write a letter to principal to change my sons name in all school documents

Respected Principal it is requested that the name of my son has been written wrong mistakenly, its a humble request to you to change his name so he get secure from the future problems which can raise from the wrong name documentation. Regards

Sir ,please help me to write an application to board of SSC for change my name in SSC marks memo …

I have small “Doubt sir i want to change my name in marks memo , but i write Requst letter to Ssc board “or” school plz tell me

It is to state with much humility that I recently received my mark memo of SSC result and the name written on the sheet did not belong to me. The roll number, registration number and the school address are mine, so I assume there is misconception regarding my name. Kindly correct it as soon as possible and I am attaching my Character Certificate and the Birth certificate as a proof of my words. Thanking you in anticipation. X.Y.Z

I NEED YOUR MORE HELP

Hi can you pls help me write a letter so my mother who was raised in the South, was just given to a relatives and took on the last name, attended school with that last name and then married and divorced with that last name. Married again with that name. Hope I’m making sense, but she is now trying to obtain a passport but can’t prove how she got that last name. There are no baptism records.

Most preferably, you should write a letter to arrange meeting with the person and elaborate all this situation. Secondly, you may write it as: Since my mother was orphan and was raised by relatives. She was given the last name by choice and since then this name is her identity.

Sir , Please help me to write an application to head of branch university to resolve my problem in my marks.I am the student of M.sc(pre) in Agra University with Maths..i have got good marks in 3 papers.but i have got baaaad marks in 1 paper & I have full confidence my first paper is so good..but numers are wrong obtained so plz tell me i will be do.

It is stated with due reverence that I want to request for my paper rechecking and recounting. I am student of Grade—- and have taken the exams of—- recently. I was shocked to see my result ad in the subject of — my grades are unexpectedly low even though my exam went good. In all other subjects I have got good grades and I’m a hardworking student. For this purpose, I want you to please counter check my exam. shall be very obliged.

Yours Obediently, Name and Grade.

Please help me! I want yo submit an application for the change of my address pincode that is 201002 but in the passport mistakingly there is written 201009….

I had recently received my passport for England. Everything about it was correct as per information given to you by me but there is minor mistake which may be of typing that the pin code for my home address was 201002 as provided by me. In the passport it is written as 201009 and this mistake can cost me a lot of trouble in my career or even landing there. Kindly correct it as soon as possible and for that reason I am ready to pay extra correction charges, if there is so in rule book. Thank you.

University se documents wapus lene hetu application btaye Counselling ke wakt documents submit krwaye but admission nhi liya

The Concerned Person, It is stated with deep reverence that I submitted my documents while counselling session in this prestigious institution. Unfortunately, I couldn’t manage to take admission here and now I request you to please provide my documents back. I shall remain indebted.

Sincerely, Name and contact

Please help me to write a letter to the punjab school education board for correction in my own name & also my father name ..both are having wrong surname on my matric certificate..

I had recently sat for my SSC examination under Punjab Education Board and today I received my result certificate having wrong surname and incorrect name of mine as well. This mistake can affect my admission in HSSC. Kindly correct the error as soon as possible. Thanking for your earliest compliance. Yours Sincerely, _____________

I want to write application for correction in school leaving certificate. SCHOOL ALSO issued school leaving certificate but in which a mistake is made. I passed sixth class but in school leaving certificate written fifth class. Kindly suggest me . Thank you

Hy, Kindly visit the below given link:-

https://documentshub.com/application/correction-format-of-name-in-school-leaving-certificate/

plz. draft a letter for school for change mother’s name in school records and for future documents. because my son’s biological mother was no more and we want to add her second mother name in his certificate

It is stated that my wife passed away a few years ago and I remarried, my son has been a student at your school since pre-nursery and I wish that his mother’s name is changed. Since my second wife is now his legal guardian in case one is needed in my absence I request that her name be added to the official school record. His certificates and documents of the future shall carry the same as well. Her name is Meena Kumari, any other details will be provided if the need arises.

Sir ,please help me to write an application to board of CBSE for change my father name.

Subject: Name change in birth certificate

It is stated that my name has been misspelled in my birth certificate; it is Ratul Sharma whereas it is written Rahul Sharma, and it will be kind of you to change it. This particular error has considerable impact on every other document that I receive and the error has jeopardised my position to get a high school certificate as well. I need all my recent documents to match as well ad since the birth certificate is the only document that carries incorrect information. Please assist me in this issue.

application for change of father name in cbse 10th marksheet

Hi,Please help me to write an application for the correction of Signature on Admit Card of MDU, Rohtak.

MDU MEANING?

With due honour and attire I would like you to know that I am Mr. Seneca Sin and Admit Card is an official document that is as important as National Identity Card itself. I cannot exercise many of my rights in the best possible way and my name in the Admit card has wrongly written. Please see to my issue as soon as possible. Kindly correct it as Mr. Ronnie Rock and not Ronny Rock and I will be grateful to you for this kind act.

sir please help me in writing application to the university for Correction of name ,as may my name is wrongly written in my marksheets, admit cards and registration card

It is to scribble on piece of paper with much respect that I am student of first year and few days ago I received my registration card and admit card. On both the documents, the spelling of my name is written incorrectly. Yesterday I received my mark sheet and on this document again same mistake was repeated. Kindly, I request you to do the necessary corrections in my all documents as soon as possible. I will be grateful to you for this kind action. Thank you.

Sir please help me, I am running the school and I want to write the one application to CBSE regional office for one of my students for their changing the name in 10th &12th marksheet. But we don’t have some documents and the CBSE regional office said ,”if school have not any document then they can write the letter to us that they don’t have the documents and request for issuing 10th & 12th marksheet.” Help me to write this

It is to state with due respect and honour that I am principal of the school and there is an issue of name changing in my school and it is entirely of religious nature to the family so I am hand cuffed and could not say a word against their wish. Now the state is that I want to get the name of one of the student be changed on his mark sheet of 10th and 12th. The required documents needed by the CBSE are not with us, but we cannot compromise the future of our student. Please find some way out to solve this grave issue. All required documents are attached for future concern. Thank you.

Please help me I have to change my fathers name in school records

Sample format is here

To, The Headmistress, Loyola High school, Hindupur, India.

Subject: Application to change father’s name from record

Respected Headmistress,

It is kindly stated that I am a student of this prestigious school and studies in 9 th grade. Recently, I passed my 8 th grade and the result card mentioned my father’s name different as it is. I thought to address this problem as soon as possible. I observed that it is maybe a faulty error which has caused this because as I remember, that I informed and wrote correct name of my father while taking admission in your respective school. I humbly request you to please ask your administration to change my father’s name from “David” to “Mathew Jonas”. As you know that father’s name in education document is very important and it becomes your whole identity. Therefore, please change my father’s name from the record of school and also rectify the name from result card. I would highly appreciate if it is done as early as it could be because I cannot participate in extracurricular activities of school; the certificated issued to me would have same problem. Thank you.

Yours Obediently, Mr. John Mathew Jonas, 23 December, 2018.

Please help me I want to change my name in ITI result, institution name is meeramandir pvt. Inds. training institute . The institute have misspelled my name Vicky to visky

To, January 20,2020 The Head Of, MEERAMANDIR (pvt.) Inds. Training Institute, ABC.

Subject: Request for Name Change

Please be informed that I am a bondafide student of your institution. Unfortunately by some clerical mistake my name was printed as “visky” Actually it is Vicky. My all testimonials are here annexed showing my correct name spelling. It is therefore I request you kindly change my name in the ITI result from visky to VICKY.

I shall be very grateful to you for this kindness.

Thanking you I remain, Your’s Obediently, X.Y.Z.

Can you please help me to write an application to my college for( subject) my father’s name is not mention in my 1st semester adimt card…… Please help me sir… Its an emergency

To, The Principal College Name Subject: Request application to add father’s name in admission card Respected Ma’am, With utmost reverence, It is stated that My fathers name is not mentioned on my admission card, it will create problem for my further admission. kindly look into this matter. I shall be very thankful to you. Yours Sincerely, XYZ

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Sample Request Letter for Name Correction on Passport

[Here briefly describe sample applications and letters for name corrections on passports and related documents etc. Wrong information may cause a huge problem in Passport issue. You must correct al data and information submitted with a proper documentation.]

Date…

The Administration Office…

Institution name…

Institute Address…

Sub: Letter for Name Correction on Passport

Recently I get my passport for working visa abroad (or student visa). But my name on the passport isn’t correct. My name is (name) (Copy of National ID card attached) and it is written as (name). Copy of the submitted form with my correct name is also attached for your review. I request you to please correct my name in your record and issue a new passport with the correct name because it is not acceptable with my other documents with this name.

Address…

Another format,

Dear [NAME],

I am writing this letter to request a name change on my passport. Please find enclosed all documents needed to process this request, as well as a check payable in the amount of [GOVERNMENT FEE]. If you need any additional questions, please do not hesitate to contact me. Thank you for your time.

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Written Business Communication

Birth Certificate Name Correction Request Letter Sample

Correction Letter Samples | Addressing the Mistakes Promptly and Professionally

In business communication, we have to be precise and accurate. Yet, errors and mistakes are inevitable. When a misstep occurs, it’s essential to address it promptly and professionally. One of the most effective tools in this regard is the correction letter. In this blog post, we will explore the nuances of correction letters, their purpose, structure, and best practices to ensure they serve their intended purpose effectively.

The Purpose of Correction Letters

Correction letters, often referred to as error letters or rectification letters, are written documents used to acknowledge and rectify mistakes made in previous correspondence or documents. These errors can range from typographical errors in a proposal to incorrect billing information on an invoice. The primary purposes of correction letters are:

Rectification : The foremost purpose is to correct the mistake made in the previous communication. This ensures that all parties involved have accurate and up-to-date information.
Maintaining Professionalism : Correction letters help maintain professionalism and credibility in business relationships. They demonstrate the commitment to rectify mistakes promptly.
Legal Protection : In some cases, correction letters serve as a form of legal protection. They create a paper trail indicating that an error was acknowledged and corrected.

How to Write a Correction Letter

Writing a correction letter requires a clear and respectful approach to rectifying mistakes or inaccuracies made in a previous communication. Whether it’s a typo in a document, an error in an invoice, or misinformation provided to a customer, a well-written correction letter can help maintain professionalism and trust. Here’s a step-by-step guide on how to write one:

Buy 119+ Effective Business Letter Samples here.

Begin with a Polite Greeting : Start your letter with a courteous salutation. Use the recipient’s name if you know it, or a general greeting such as “Dear [Recipient]” or “Hello.”
State the Purpose Clearly : In the opening paragraph, clearly state the purpose of your letter. Mention that you are writing to correct an error or mistake that occurred in a previous communication.
Acknowledge the Error : Admit the mistake openly and without making excuses. Taking ownership of the error demonstrates accountability and honesty.
Provide Details of the Error : Explain the nature of the mistake in detail. Include relevant information such as dates, reference numbers, or specific items that were incorrect.
Express Regret or Apology : Show empathy by expressing regret for any inconvenience or confusion caused by the error. Even if the mistake was unintentional, acknowledging its impact can help maintain goodwill.
Offer Clarification or Correction : Clearly state the accurate information to replace the erroneous one. Provide any necessary explanations or context to ensure clarity.
Provide Additional Information : If necessary, include any additional information that may help clarify the situation or prevent similar errors in the future.
Express Gratitude : Thank the recipient for their understanding and cooperation in addressing the error. This gesture of appreciation can help maintain a positive tone throughout the letter.
Close Professionally : End the letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your name and position (if applicable).
Proofread and Edit : Before sending the letter, carefully proofread it to ensure clarity, accuracy, and professionalism. Correct any spelling or grammatical errors.

Structuring a Correction Letter

To effectively convey the necessary information and maintain a professional tone, correction letters should follow a structured format. Here’s a recommended outline:

1. Date and Contact Information : Begin the letter with the date and the sender’s contact information, including name, title, company name, address, and contact number.

2. Recipient’s Information : Include the recipient’s name, title, company name, address, and any other relevant contact details.

3. Subject Line : Clearly state the purpose of the letter in the subject line. For example, “Correction of Invoice #12345.”

4. Salutation : Address the recipient with a formal salutation, such as “Dear Mr. Smith” or “Dear [Recipient’s Name].”

5. Explanation of Error : In a clear and concise manner, explain the nature of the error and its implications. Avoid assigning blame; instead, focus on rectification.

6. Apology (If Applicable) : If the error has caused inconvenience or any negative impact, express a sincere apology.

7. Corrected Information : Provide the corrected information, ensuring clarity and accuracy.

8. Conclusion : Summarize the key points, reiterate the commitment to accuracy, and express gratitude for the recipient’s understanding and cooperation.

9. Signature : Sign the letter with a handwritten or digital signature, depending on the mode of communication.

Best Practices for Writing Correction Letters

Timeliness : Address the error promptly to minimize any potential consequences.
Clarity : Use clear and concise language to explain the error and the corrective actions taken.
Professional Tone : Maintain a formal and professional tone throughout the letter.
Ownership : Accept responsibility for the error, even if it wasn’t entirely your fault.
Politeness : Be polite and respectful in your communication. Avoid accusatory language.
Proofreading : Before sending the correction letter, proofread it meticulously to ensure accuracy.
Follow-Up : If necessary, follow up with the recipient to confirm that they have received and understood the correction.

There are three things we need to pay attention when we write a correction letter. Those three important things are:

We need to express our apology for giving the wrong information we have given.
Restate the wrong information that we have given.
State the correct information that we should have given.

Correction letters are an indispensable tool in the realm of business communication. They allow organizations to rectify mistakes, maintain professionalism, and uphold their reputation. When crafted with care and precision, correction letters not only correct errors but also strengthen business relationships by demonstrating a commitment to accuracy and integrity.

Correction Letter Samples and Formats

Correction of invoice error letter.

[Your Name] [Your Company] [Address] [City, State, ZIP Code] [Date]

[Customer’s Name] [Customer’s Company] [Address] [City, State, ZIP Code]

Dear [Customer’s Name],

I am writing to apologize for the error on the invoice dated [Date]. Upon reviewing our records, we have identified a mistake in the total amount due. The corrected total is [Corrected Amount], and we have attached an updated invoice for your reference.

We sincerely apologize for any inconvenience this may have caused and appreciate your prompt attention to this matter.

[Your Name] [Title] [Contact Information]

Correction of Product Defect Letter

We regret to inform you that a defect has been identified in the product you purchased from us. We take full responsibility for this issue and are committed to resolving it promptly.

Please accept our apologies for any inconvenience this may have caused. We will be shipping a replacement product to you immediately at no additional cost.

If you have any questions or concerns, please do not hesitate to contact our customer service team at [Customer Service Contact Information].

Correction of Billing Address Letter

We have recently updated our records and noticed that your billing address on file is incorrect. To ensure accurate billing and correspondence, please find below the corrected billing address:

[Corrected Billing Address]

We kindly request you to update your records accordingly. If you have any questions or require assistance with this update, please contact our billing department at [Billing Department Contact Information].

Correction of Shipment Error Letter

We apologize for the error in your recent shipment. It appears there was a mix-up, and you received the wrong items.

To rectify this, we will arrange for the correct items to be shipped to you immediately, along with a prepaid label for the return of the incorrect items.

We deeply regret any inconvenience this may have caused and appreciate your understanding as we work to resolve this matter promptly.

Correction of Overcharge Letter

We have identified an error in your recent billing statement, which resulted in an overcharge of [Amount]. e apologize for this mistake and any inconvenience it may have caused.

We have already initiated the refund process, and you should see the corrected amount credited to your account within [Timeframe].

Thank you for bringing this to our attention, and please feel free to contact our billing department at [Billing Department Contact Information] if you have any further questions.

Correction of a Typographic Error in Document Letter

[Recipient’s Name] [Recipient’s Company] [Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

We recently sent you a document titled [Document Title] dated [Date]. Unfortunately, upon review, we noticed a typographical error in [Section/Paragraph/Page]. We want to ensure the accuracy and professionalism of our documents, and we apologize for any confusion this may have caused.

Enclosed is a corrected version of the document with the error rectified. Please use this version for your reference.

We appreciate your understanding and cooperation in this matter. If you have any questions or need further assistance, please do not hesitate to contact us.

Correction of Misspelled Name Letter

We apologize for the misspelling of your name in our previous correspondence. We understand the importance of accuracy and attention to detail in our communications and deeply regret this oversight.

Your correct name is [Corrected Name], and we will ensure that it is accurately reflected in all future communications.

Thank you for bringing this to our attention, and if you have any further concerns or requests, please feel free to let us know.

Correction of Error in Legal Document Letter

[Your Name] [Your Law Firm] [Address] [City, State, ZIP Code] [Date]

[Client’s Name] [Client’s Company] [Address] [City, State, ZIP Code]

Dear [Client’s Name],

We have recently reviewed the legal document titled [Document Title] dated [Date]. Unfortunately, we identified an error in [Section/Paragraph/Page]. We take this matter seriously and sincerely apologize for any inconvenience it may cause.

We have attached a corrected version of the document with the error rectified for your review and records. If you have any questions or require further clarification, please do not hesitate to contact our office.

Thank you for your understanding, and we remain committed to providing you with the highest level of legal services.

Correction of Miscommunication Letter

I am writing to address a recent miscommunication that occurred regarding [Subject of Miscommunication]. It appears there was a misunderstanding, and I want to clarify the accurate information.

[Provide Clear and Accurate Information or Clarification]

I apologize for any confusion or inconvenience this may have caused and appreciate your patience and understanding as we work to resolve this matter.

If you have any further questions or require additional clarification, please feel free to reach out to me directly at [Your Contact Information].

Correction of Pricing Error Letter

We recently advertised a product at an incorrect price due to a pricing error on our website. Therefore, we understand that you may have placed an order based on this incorrect pricing, and we apologize for any inconvenience this may have caused.

We will honor the price at which you made the purchase and ensure that you are not charged any additional amount. Rest assured that we have corrected the pricing error on our website.

We value your business and appreciate your understanding in this matter. If you have any further questions or concerns, please do not hesitate to contact our customer service team at [Customer Service Contact Information].

Professional Mistake Correction Letter Sample

Robert Plant
125 South Road
Victoria 12345

Dear Mr. Plant,
We are writing to you to rectify the wrong information we gave you the other day. One of our shop assistants told you that we would give a special discount to our customers during April this year. This special discount is actually between April to June this year.

We hope this correction will make you aware of the right information. We apologize to you for the inconvenience it may cause you.

Thank you for your attention. We look forward to serving you.

Sincerely,

Brian Smith
Owner

Birth Certificate Name Correction Request

In this section, we provide you with a request letter sample for having a birth certificate’s name corrected. In this scenario, we received a birthday certificate from the local government in charge. But, we noticed there were some errors. For example: misspellings in the name. Therefore, we need to request the correction of the name.

See the letter below.

Mark Betterman

111 North Road, Christchurch 234567

(64) 444433333

William Morris

Birth, Deaths and Marriages Office

125 South Road

Wellington 6143

Dear Mr. Morris, I am writing to you to have my son’s birthday certificate rectified. In the certificate there was one error. The name was misspelled. It was printed “Brian Mayor”. It should be “Briyan Mayor”. For your information, I also attached to this letter another form of Birth Certificate request.

Do I have to pay for the fee of reprinting the certificate since all the information I filled in the previous birth certificate form was correct? I did not make any mistake in it; as a result, I do not think that I will not have to pay for it.

Your promptly attention is really appreciated. I am looking forward to hearing from you soon.

[email protected]

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Why is the Name Change Request Letter Written?

The name change request letter is written when we are informing someone regarding the changes in our names and to get them updated in their documents so that we don’t face any legal issues in the future due to the mismatch of the names. In today’s time, everything needs document verification, and if we have mismatched names, our work may get delayed due to the rejection of documents.

The name change request letter should contain the necessary attachments, which include the proof document of your name change and a copy of your updated aadhar card/driving license/passport with your new name on it. In the case of a change of name for the children, their parents have to write a letter wherever the need may arise. Below is the format to correctly write the name change request letter.

The Format of a Name Change Request Letter

Name change request letters should always be written in a formal format and should be attached with all the required documents that are needed as proof. Make sure you have a polite and respectful tone while writing the letter.

The letter starts with the ‘From’ address, which is your address.
The date should be mentioned on which the letter was written.
Next is the ‘To’ address, which is the address of the receiver.
The subject of the letter is “Name change request letter.”
Salutation is done, e.g. Dear Sir or Madam, Respected Sir/Ma’am.
Then the main body of the letter is written, which includes your old name and your new name, and a request to update it.
Thank you/Thank you in anticipation/Thank you in advance.
End the letter with “Yours faithfully, Yours sincerely.”
The signature of the person sending the letter and his name in block letters.
Proof documents have to be attached which include an affidavit duly signed by the applicant and attested by Judicial Magistrate and your updated photo id with your new name.

Is it still unclear to you how the name change request letter should be drafted? Here are some samples of letters you can use as a guide.

Sample Letter 1 – Name Change Request Letter to School

Paul Dsouza

211, Siddharth Apartments

Daman-651441

Date- 19 September 2022

The Principal

Don Bosco School.

Nahar Nagar

Sub: Requesting a Change of Name in School Documents

Respected Ma’am,

I am Paul Dsouza, the father of Joseph Dsouza. My son is studying at your school in the 8th standard. I would like to inform you that our son’s name has been changed from Joseph Dsouza to Jeff Dsouza. The name change has been done for some personal reasons.

If possible, please make the necessary changes to the school documents as soon as possible. I have attached all the documents required as proof of the new name of my son.

I hope you will do the needful.

Yours faithfully,

(Signature)

PAUL DESOUZA

Attachments-

Updated photo id with a new name.

A legal affidavit attested by a magistrate

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Sample Letter 2 – Name and Address Change Request Letter to the Office

Vinita Khanna

24, Ganesh Housing Society

Gandhi Nagar

Mumbai-401661

Date: June 1, 2022

Dell Inspiron Ltd.

Mumbai-401651

Sub: Requesting a Change in Name and Address in Official Records.

Dear Rajesh Sir,

I, Vinita Khanna, an employee of Dell Inspiron Ltd. with employee id # 6012, would like to inform you that I have changed my name and address after my marriage.

Previous name and address

Name-Vinita Khanna

Address: Ganesh Housing Society, 24,

Gandhi Nagar, Mumbai-401661

New name and address:

Name-Vinita Oberoi

Address-44, Bangla Sahib Society, Hariwal Nagar, Mumbai-601441

I would humbly request that you make the changes to the official records as soon as possible so I don’t have any issues in the future. I have attached all the supporting documents with the letter.

Thank you in anticipation.

Yours sincerely,

VINITA KHANNA

Phone: 9999999999

Attachments –

Frequently Asked Questions on Name Change Request Letter

Question 1. In which format is the name change request letter written?

Answer: Name change request letters can only be written in a formal format. The letter should be respectful and polite.

Question 2. Is it necessary to write a name change request letter after changing our names?

Answer: Yes. A name change request letter has to be written to update our new names in the records of our offices, universities, banks, etc. If we don’t update our new names by writing a name change request letter, we may face issues in the future, such as documents being mismatched due to different names.

Question 3. Which documents act as proof of name change?

Answer: An affidavit duly signed by the applicant and attested by a Judicial Magistrate and your updated photo ID with your new name. Photo ID may be an Aadhar card, driving license, or passport.

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Application for Name Correction in 10th Marksheet

If your name is misspelled on your 10 th class marks then you can correct it within 1 year from the date of declaration of results. For that write a request letter to your school principal/headmaster about the issue.

Then the school principal will issue a reference/consent letter addressed to the board of education & provide you with the other required document copies to correct your name.

Now collect them and submit them to your education board, some times you need to write a separate request letter to the board as well for name correction.

10 th Marksheet Name correction application to the school

To The Principal/Headmaster, School name, Address.

From Your name Class & Section, Roll No.

Sub: Application for name correction on 10 th marks sheet.

Respected Sir/Madam,

This letter is regarding my name correction on my 10 th marks sheet (Registration No: XXXXXXX ). My actual name is [correct name] but on my marks sheet, it was misspelled as [wrong name] .

Therefore I am requesting you to kindly correct my name on my 10 th mark sheet.

Kindly find my mark sheet, date of birth certificate, and Aadhar card copies enclosed with the letter for your verification.

I shall be grateful to you in this regard.

Yours sincerely, Your name.

Name correction application in 10th mark sheet

10 th Marksheet Name correction application to the CBSE / State Boards

To The CBSE Board, Address.

From Your name School, Address.

Sub: Request for name correction in 10 th mark sheet.

Dear Sir/Madam,

With due respect, I am [your name ], Reg. no. [XXXXXXX] writing this letter to apply for name correction on my 10th mark sheet. My correct name is [correct name] but it is misspelled as [wrong name] on my 10th mark sheet.

Kindly find the enclosed reference letter issued by my school and other supporting documents like my mark sheet, date of birth certificate, and Aadhar card copies.

Here I request you to kindly correct my name to [correct name] so that I can join in my further studies.

Thanking you. Sincerely, Your name. Mobile no.

Application for name correction in 10th mark sheet to CBSE/state board

Application for Name Correction in 10 th Marksheet by Parent

To The Principal, School name. Address.

Sub: Name correction application in 10 th mark sheet

My name is [parent name] , my son/daughter named [student name], of roll no [XXXXXXX] passed out 10th class from your school recently. But his/her name is misspelled in the mark sheet.

His/her correct name is [corrrect name] but in the 10th mark sheet, it is misspelled as [wrong name] . It may cause problems in his/her future studies.

Therefore I here request you to please correct his/her name to [correct name] and kindly let me know for any further information.

(Please find enclosed the mark sheet, date of birth certificate & Aadhar card copies of my son/daughter for your kind verification.

Thanking you.

Regards, Your name.

How to Correct Name in 10th Marksheet

Visit your school and write a request letter to the school headmaster/principal
Collect the name correction reference letter issued by the school to the education board.
Download/get name correction applications from your respective educational board.
Fill out the application form.
Now submit the reference letter, filled application form, and other supporting documetnsl like copies of marks sheet, date of birth certificte, and Aadhar card copies.

After submitting all the required documents with a fee of 1000 Rs (fee varies for each board), your name will be corrected within 7-10 days, and you can collect a new mark sheet from the board.

Required Documents for Name Correction

(All the below copies should be attested by the head of the school with their stamp)

Copy of the admission form filled by the parents at the time of admission.
Copy of previous school certificate if any.
That particular student’s admission and withdrawal register page copy.
Consent or reference letter by the school.
Date of birth certificate copy.
Mark sheet copy.
Aadhar card copy.

How do I correct my father’s name in the 10th mark sheet?

The process is the same for name correction of the self (or) father. You need to write a request letter and submit the supporting documents of your father & you as well to the board.

Is an affidavit mandatory for name correction?

If you are applying for name correction after 1 year from the date of results, then the boards may ask you for the affidavit.

Recommended:

Application for transfer certificate after 10 th class.
Application for cancellation of admission and refund of fee.

10 thoughts on “Application for Name Correction in 10th Marksheet”

Dear shir kindly request to you to change my mother name in 10 marksit my mother name is tika devi karki . But in mark seet it return tika karki dear shir kindly request to you.ARUN KARKI

Dear sir kindly request to you to chenge my father name in 10 marksheet my father name is Rahman Khan but in marksheet it rehaman khan dear sir kindly request to you.

I wont Adding My SSLC Mark sheet

please help

Help me sir my name is wrong

Sir mera naam galat ha manraj kumar ki jagah Ranjit Kumar hona chahiye tha par galat ho gaya hai kripa karane ki kripa ki jiye aati kripa hogi

Mujhe father thik karna hai

My mark sheet name change but missing mark sheet pls help me sir

5th क्लास से मेरी माता का नाम स्कूल रिकॉर्ड में गलत हो गया अब 10वीं क्लास पास कर ली है माता का नाम सही करवाना हाय क्या करना होगा

Sir mer name 10th class name chok he tar thek kar na hai

My highschool marksheet name is misspelled. I have passed highschool in 1998. How i correct that? I have face many problems..

Application for Correction in Marksheet – How to Write Application for Marksheet Correction

Table of Contents

Application for Correction in Marksheet

Why all the fuss about getting every detail right in your marksheet? Well, it’s because your marksheet is more than a reflection of your academic performance; it’s a key that unlocks your next level – be it further education, a job, or even travel opportunities. Imagine going for a job interview or university admission, and you’re held back because your father’s name is misspelled or your scores are incorrectly entered. These tiny details could shake trust in your profile or lead to unnecessary delays. That’s why knowing how to navigate the correction process , especially in official documents like your board exam marksheet or university records , is not just helpful but essential. It’s about ensuring your records are an accurate representation of you.

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Correction in Marksheet can seem daunting. It’s something most students face, and yet, the path forward isn’t always clear. You’ve realized there’s a mistake in your marksheet, maybe a spelling error in your name or a discrepancy in your scores, and now you’re about to dive into the correction process. Whether your marksheet is from a university , college , or your school , each detail it carries is significant. It’s not merely a statement of your scores; it’s a testament to your hard work, identity, and future opportunities.

How to Write an application for correction in marksheet?

Mistakes happen, and sometimes they find their way into important documents like your marksheet. But worry not, as these errors can be corrected with a well-drafted application for correction in marksheet. Here’s a simple guide on how to articulate your request effectively:

Initiate with Essential Details : Your application should start with fundamental information, including your full name, the course enrolled, and the educational institution’s specifics. This is crucial, whether you’re making an application for correction in marksheet in college or for board examinations.
Identify the Specific Error : Highlight the exact mistake that occurred. It could range from a simple spelling error to more complex issues like a discrepancy in your scores. For instance, if you’re writing an application for correction in marksheet name, explicitly state the incorrect and correct names.
Correct Information Submission : After identifying the error, present the accurate details. In scenarios like application for father name correction in marksheet, provide the correct name, ensuring no further discrepancies.
Attach Supporting Documents : Strengthen your application by including proof of the correct information. This step is vital, especially in cases like application for correction of marksheet in university, where they adhere to strict verification processes.
Adopt a Formal Tone : While drafting your application for marks correction in marksheet, maintain a polite and formal tone. Being courteous in your request facilitates smoother processing.
Comply with Institutional Norms : Institutions have specific protocols for handling requests, including those for application for correction in degree marksheet. Make sure you’re aware of these and follow them meticulously.
Review Before Submission : Errors in your application can delay the correction process. Ensure a thorough proofread before submitting your request for correction in marksheet.
Document All Correspondence : Retain copies of your application and any supporting documents. This practice is beneficial, especially when dealing with procedural necessities like application for correction of marksheet in university settings.

By following these steps, you can ensure that your application for correction in marksheet is clear, comprehensive, and likely to be processed without delays. Remember, this is about ensuring that your academic records reflect your true identity and achievements without any discrepancies.

How to Write Application

Application for Marksheet Correction Format

Your Full Name Your Roll Number/Student ID Your Current Address City, State, Zip Code Email Address [Date]

Principal’s Full Name/Registrar’s Full Name School/College/University Name Institution’s Address City, State, Zip Code

Subject: Application for Correction in Marksheet

Respected Sir/Madam,

I hope this message finds you in good health. I am John Doe, a student of class 10, with the roll number 123456. I recently received my marksheet and found a discrepancy that I hope can be rectified at the earliest.

The error is in the spelling of my name, wrongly printed as ‘Jon Doe’. This mistake could lead to issues in future academic and official records. Attached to this letter are copies of my identification documents that confirm the correct spelling as ‘John Doe’.

I kindly request the necessary corrections be made as soon as possible since I need the updated marksheet for upcoming educational opportunities.

I apologize for any trouble caused and appreciate your immediate attention to this matter.

Thank you for your understanding and assistance.

Sample for Applications for Marksheet Correction

Here are two sample applications for marksheet correction. These examples illustrate how you might requests for different types of corrections.

Sample 1: Application for Name Correction in Marksheet

Date: October 19, 2023

To, The Principal ABC High School 47 School Avenue, Green Park Cityville, State, 12345

Subject: Request for Correction of Name in Marksheet

I am writing to inform you of an error in my recently issued marksheet. I am Rita Singh, a student of Class 12, Science stream, with the roll number 112233. It has come to my notice that my name has been misspelled on the marksheet as “Rita Sinh,” missing the letter “g” in my surname.

This mistake could potentially cause complications in my academic records and future endeavors. Therefore, I request the swift correction of this error. I have attached a copy of my Aadhar Card and school identity card as proof of my correct name.

I respectfully ask for the necessary actions to be taken at the earliest convenience to avoid any inconvenience in my upcoming university admissions.

Thank you for your prompt attention to this matter. I apologize for any disturbance caused due to this oversight.

Yours sincerely, Rita Singh Roll No: 112233

Enclosures:

Aadhar Card School Identity Card

Sample 2: Application for Correction of Father Name in Marksheet

To, The Registrar XYZ University 123 University Lane, Red District Cityville, State, 12345

Subject: Application for Correction of Father’s Name in Marksheet

Dear Sir/Madam,

I hope this letter finds you well. I am Alex Johnson, a recent graduate of the Bachelor of Arts program, with the student ID number 445566. I am writing to request a correction in my university marksheet.

Upon receipt of my official documents, I noticed an error in my father’s name. Instead of “Michael Johnson,” it has been incorrectly listed as “Micheal Johnston.” This discrepancy is significant as it mismatches the name listed on all other legal documents and family records.

I understand that such rectifications require verification, and for this purpose, I am enclosing copies of my father’s official identification documents along with my birth certificate.

Given the importance of accurate personal information in official records and the potential implications of such an error, I kindly urge the university administration to address and rectify this mistake promptly.

I apologize for any inconvenience this may cause and sincerely thank you for your immediate attention to this important matter.

Respectfully, Alex Johnson Student ID: 445566

Father’s Identification Document Birth Certificate

Application for Name Correction in 10th Marksheet

To, The Principal Alpha High School Springfield

Subject: Correction of Name in 10th Marksheet

I am Jamie Khanna, Roll No: 007, from the 10th standard. My marksheet has a mistake in my name, showing “Jammie Khanna” instead of “Jamie Khanna.”

I request a quick correction because I need the right marksheet for new school applications. I am attaching my birth certificate and school ID for proof of the right name.

Thank you for helping me with this issue.

Sincerely, Jamie Khanna Roll No: 007

Birth Certificate School ID

Leave Application for Fever

Application for Correction of Marksheet in University

To, The Registrar Delta University Springfield

Subject: Request for Marksheet Correction

I’m writing as a student of Delta University, pursuing my Bachelor’s in Computer Science. I recently received my marksheet and noticed a discrepancy that needs correction.

My name, supposed to be registered as “Chris Patton,” is incorrectly listed as “Cris Paton.” This error is concerning, as it conflicts with my other official documents and may complicate my academic and professional records.

I kindly request the necessary correction in my marksheet. For your reference, I have attached a copy of my university ID and other identification documents demonstrating the correct spelling of my name. I understand there might be a formal procedure for such corrections, and I am ready to comply as required.

I appreciate your prompt attention to this matter and look forward to the swift resolution of this issue.

Thank you for your assistance.

Best Regards, Chris Patton Student ID: BCS-00123

University ID Additional identification documents

Application for College Leaving Certificate

Marksheet Correction Application in Hindi

>मार्कशीट में नाम सुधारने के लिए एप्लीकेशन 2023.

दिनांक: 19 अक्टूबर, 2023

प्रति, प्रधानाचार्य बीटा हाई स्कूल स्प्रिंगफील्ड

विषय: मार्कशीट में नाम सुधार के लिए आवेदन

मान्यवर/महोदया,

सदर नमन। मैं, जेमी खन्ना, कक्षा 10 का छात्र/छात्रा, यह पत्र लिखकर आपकी ध्यान दिलाना चाहता/चाहती हूँ कि मेरी मार्कशीट में मेरा नाम गलत ढंग से अंकित किया गया है। मेरा सही नाम “जेमी खन्ना” है, जो मार्कशीट में “जैमी खन्ना” के रूप में दिखाई दे रहा है।

मेरी आपसे विनती है कि इस त्रुटि को सुधारने का कष्ट करें। यह गलती मेरे आगामी शैक्षिक प्रस्तुतियों के लिए समस्या पैदा कर सकती है। सही नाम का समर्थन करते हुए मैंने अपना जन्म प्रमाणपत्र और स्कूल पहचान पत्र संलग्न किया है।

आपसे अनुरोध है कि इस मामले को चरम संज्ञान में लेते हुए जल्द से जल्द सुधार करने का कष्ट करें।

आपकी सहायता के लिए धन्यवाद।

आपका विश्वासी, जेमी खन्ना अनुक्रमांक: 007

जन्म प्रमाणपत्र स्कूल पहचान पत्र

Application for Correction of Marksheet in University in Hindi

प्रति, रजिस्ट्रार, डेल्टा विश्वविद्यालय, स्प्रिंगफील्ड

विषय: मार्कशीट में सुधार के लिए आवेदन

सविनय निवेदन यह है कि मैं डेल्टा विश्वविद्यालय का छात्र/छात्रा हूँ और मेरी मुख्य परीक्षा की मार्कशीट में कुछ त्रुटि पाई गई है। मेरा नाम “क्रिस पैटन” के बजाय “क्रिस पेटन” के रूप में अंकित किया गया है, जो कि गलत है।

मैंने इस त्रुटि को ठीक कराने के लिए आवश्यक सभी दस्तावेज संलग्न किए हैं। मुझे उम्मीद है कि आप मेरी समस्या को समझेंगे और जल्द से जल्द इसमें सुधार करेंगे।

इस असुविधा के लिए मुझे खेद है, और मैं आपके सहयोग के लिए आभारी हूँ। कृपया मुझे सुधारित मार्कशीट प्राप्त करने की प्रक्रिया के बारे में सूचित करें।

धन्यवाद, आपका विश्वासी, क्रिस पैटन छात्र/छात्रा संख्या: BCS-00123

विश्वविद्यालय पहचान पत्र अन्य पहचान संलग्न दस्तावेज

Certainly, here’s how you can structure an application for correction in a university marksheet in English:

To, The Registrar, Delta University, Springfield

I am writing this letter to bring to your kind attention a discrepancy in my official university marksheet. I am a student of Delta University, and I have recently noticed that my name has been incorrectly spelled in the university’s records. Instead of “Chris Paton,” it has been printed as “Chris Peton,” which is incorrect.

Enclosed with this letter, you will find copies of my identification documents that verify my correct name, including my university ID and other supporting documents. I request the concerned department to kindly address this error at the earliest and issue a corrected marksheet. I understand that these official documents are of paramount importance for my academic and professional records, and having incorrect information could lead to unnecessary complications.

I apologize for any inconvenience caused due to this oversight and appreciate your prompt action to resolve this matter. Please inform me about any necessary procedures I need to follow to receive the corrected marksheet or if any further documentation is required from my end.

Thank you for your understanding and cooperation.

Sincerely, Chris Paton Student ID: BCS-00123

University ID card Additional supporting documents

Application for Name Correction in 12th Marksheet

To, The Principal, Alpha High School, 77 Education Lane, Greenwood

Subject: Request for Name Correction in 12th-Grade Marksheet

I hope this letter finds you in the best of your health and spirits. I am Jamie Dawson, a recent 12th-grade graduate from Alpha High School (Batch of 2023), writing to inform you of a critical error in my school-leaving marksheet. My correct name is “Jamie Dawson,” but, regrettably, it is printed as “Jamie Dorson” in the marksheet, which is a significant discrepancy.

I have attached copies of my official school identification and other relevant documents that confirm my correct name. Given the importance of this document for my future academic pursuits and professional life, it is imperative that my name is accurate in all official records.

I respectfully request the administrative staff’s prompt assistance in rectifying this mistake and issuing a corrected marksheet. I am prepared to follow any formalities required as part of this process or provide additional documentation if necessary. Please advise me on the steps I need to undertake to expedite this correction.

I apologize for any inconvenience my request might cause and sincerely appreciate your immediate attention to this matter. Your assistance in helping me correct this error is invaluable.

Thank you for your understanding and support.

Yours sincerely, Jamie Dawson Roll Number: AH12345

School Identification Card Birth Certificate Previous school records confirming the correct name

Application for Requesting a Correction in a Marksheet Due to a Spelling Mistake

To, The Registrar, Omega Academy

Subject: Correction of Spelling Mistake in Marksheet

I, Alex Johnson (Student ID: OA-00987), recently received my final exam marksheet and found a spelling error in my name (“Alex Jonson” instead of “Alex Johnson”). This mistake is significant for my academic and future professional records.

I have attached proofs of my identity and previous records to confirm my correct name. I request a prompt correction of this error and the issue of a revised marksheet.

Please let me know of any further steps or documentation required on my part.

Thank you for addressing this matter swiftly.

Sincerely, Alex Johnson

Identity proof Previous records Current marksheet

Application for Requesting a Correction in a Marksheet When there is a Mistake in the Marks

To, The Examination Board, Beta Learning Institute

Subject: Request for Rectification of Marks in Marksheet

I am Taylor Smith, Roll No. BLI-5566, from the Science stream. Post-evaluation of my recent marksheet, I identified an inconsistency in the Chemistry marks awarded to me, which significantly deviates from my exam performance and expectations.

Enclosed are my exam answer sheets (if available) and other relevant assessments, affirming my projected grade trajectory. I kindly urge a re-evaluation of my Chemistry paper to rectify this critical issue and ensure the marksheet reflects my genuine performance.

I am available for any discussions or further submissions required in this regard. Prompt attention to this pressing concern would be highly appreciated.

Thank you for your understanding and swift action.

Yours sincerely, Taylor Smith

Attachments:

Relevant assessment records Answer sheets (if applicable) Disputed marksheet

Guidelines and Tips: Application for Mark Sheet Correction

Spot the Mistake: Check your marksheet carefully to find any errors in your name, personal details, or marks.
Prepare Your Proof: Collect all documents like ID, previous marksheets, or test papers that prove the mistake on the marksheet.
Write a Clear Application: Create a short letter explaining the mistake and what needs to be corrected. Keep it simple and polite.
Know the Rules: Different schools and universities have their own rules for fixing mistakes on marksheets. Make sure you know and follow them.
Double-Check Everything: Look over your application and documents again to make sure everything is right before you send them.
Stay in Touch: After you submit your application , remember to follow up. This keeps you informed about the progress and shows you’re serious about getting the issue resolved quickly.

Frequently Asked Questions on Mark Sheet Correction

How do i write an application for mother name correction in school.

To correct your mother's name in school records, write a clear application to your school authority, stating the mistake and the actual spelling of your mother's name. Attach proof like her ID for verification and request a prompt correction in the marksheet.

How can I write a letter to my Marksheet?

If you're addressing issues related to your marksheet, draft a letter directed to your educational institution's examination board. Clearly describe the problem, provide evidence (like your exam details), and request the specific correction.

How do I write an application letter for name correction?

For a name correction, submit an application indicating the exact issue and the correct spelling of your name. Include any legal documents (like a birth certificate) confirming your correct name, and politely ask for a revised marksheet.

How to write an application letter?

Application letters require you to state your purpose clearly at the beginning, provide any necessary details, and make a request. Be concise, formal, and polite, ensuring you include relevant personal details and any necessary documentation as support.

How do you write a letter of correction?

A correction letter should identify the error accurately, provide the correct information, and formally request that the changes be made. It's essential to be clear and precise, providing valid supporting documents for the correction.

How can I change my name in 10th Marksheet?

To change your name in the 10th marksheet, you'll need to submit an application to your school or the relevant examination board, providing legal documentation (like a name change affidavit) and request the necessary amendments in your marksheet.

Can I change my name on Marksheet after graduation?

Yes, but it involves a formal process. You'll need to apply through your university's administration, providing legal proof of your name change, and follow their procedures for updating your marksheet and other records.

How can I correct my parents' name in 10th Marksheet?

Correcting your parents' name involves writing an application to the school board or relevant authorities, detailing the error, and providing the correct information with supporting documents like your parents' IDs for verification in the marksheet.

Is it possible to change the name in educational certificates?

Yes, you can request a name change on educational certificates. However, you must provide legal evidence supporting the change and comply with the specific procedures established by the educational institution or examination board.

Does CBSE allow name change?

CBSE does permit name changes but under strict regulatory guidelines. You'd need to submit a formal application, complete with supporting legal documents, to the CBSE board and comply with their procedural requirements for name changes in the marksheet and other certificates.

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Correction Letter – Sample Correction Letter

Last Updated On March 4, 2020 By Letter Writing Leave a Comment

Mistakes in documents and records can happen in any kind of setting. A correction letter is written when an error is realized in a particular document and needs to be amended. It can be written by the person who made the error or the person who has noticed the mistake done by someone else.

It is addressed to the relevant person who has made the mistake or to the party whom the document is referred to.

A correction letter is used to inform the relevant party of a mistake that was done and request them to correct it. It is also an official way of informing a person of changes that have been done on a particular document.

A correction letter can be used to explain how the error occurred what has been done to correct it. The writer can apologize for the mistake and the inconvenience that may result from the error.

Tips for writing a sample correction letter

Identify yourself
Explain the error and the situation in which it occurred precisely
Make a request for correction of the mistake
Apologize for the mistake you have incurred
You may give a claim or policy number that is relevant to the document
Attach supporting documents
Provide the correct information
Keep the letter short and precise
Write a courteous and respectful letter

Sample Correction Letter Templates

If a mistake is realized in an official document and there is a need for change, it is important to inform the relevant person in writing. Have a look at the correction letter template and sample letters for reference.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________, an new employee in your organization ____________ in the ____________ department. I started working with you on ____________ (date). I wish to bring to your kind attention that my contract letter has a few errors.

My name is written wrong ____________ instead of ____________. The national identity number indicated does not belong to me, my identity number is ____________. I hereby attach a copy of my national identity card for your reference with the correct name and identity number.

I understand this could be a typing error and I wish to request for amendment of the contract. I am unable to process my employee health cover because of these errors. Kindly make the correction and send to me a corrected contract as soon as possible.

Please also find the contract letter with errors underlined for your reference. Please contact me on my email ____________ should you have further questions or concerns. I look forward to receiving the corrected letter soon

Thank you in advance.

Yours Sincerely,

(__________________)

________ ______ ________

______ ________ ______

Subject: [Mention the correction to be made]

Respected Sir/Ma’am,

This letter is written to kindly make you aware that ________________ [mention and describe your problem and the pertinent correction that is to be made].

I believe the reason or the cause of this problem might be ____________ [outline your suspicions any complaints]. I sincerely request you to look into this matter as it will only help you in serving your customers better.

Thanking you,

__________ [Your name and other details]

Sample Correction Letters

When changes are made on any record for a particular reason, the relevant people should be informed of the changes. Here is a sample correction letter that you can customize to your needs.

Kathrine Cabrera,

65 Lees Creek St.

Mahopac, NY 10541

United States

Date:____________ (Date on which letter is written)

Herbert Moore,

Elight Power Company

126 Garden Drive

Beltsville, MD 20705

Sub; Correction letter

Dear Mr. Moore,

I hereby write this letter with reference to your complaint letter dated 7 th February 2020 on electricity bill issued to you of $80 instead of $50 for January.

We have checked our billing system and would like to confirm that $30 was erroneously billed to your account. We have made the corrections on our systems and we assure you that this mistake was unintended. Kindly accept our sincerest apologies for the inconvenience that would have accrued from this error.

Since the money cannot be reversed to you, we have carried it forward to your next billing. Kindly find the correct electricity bill for January 2020 for your reference. We have resolved to countercheck all the electricity bills before dispatching them to our customers to avoid such mistakes.

We apologize and assure you of the best services always.

Yours Faithfully,

Kathrine Cabrera

I’m writing you this letter to bring it your kind attention that there has been a mistake with my telephone bill for this past month of July. There have been some additional charges made on the Internet combination I have opted for with your company. However, none of these charges are logical as I have not used the Internet connection in my house even for a day this past month.

I request you to look into the matter and send me a new bill as soon as possible.

I’m sorry for any inconvenience caused.

___________

Correction Letter Email Format

Have you realized wrong the information given in a particular document and you want to change it? Check out a sample correction letter in an email format that you can use to write a polite and concise letter.

Dear Mrs. Franklin,

My name is Carla Sampson. I have been a client of Britam Medical Coverage for three years. I wish to bring to your kind attention that there is an error in my medical cover statement. Last week 16 th January 2020 I changed my preferred hospitals but the documents I have received still read my previous choices.

I choose Mediaeval Hospital for inpatient services and Plainsview Hospital for outpatient services. I had these choices well written in the request form to change hospitals which I presented to your offices. Kindly find the attached copy of the request form for your reference.

Please update my medical cover statement so that I can access medical services in my preferred hospitals. I am unable to go to the previous hospitals since I was transferred to a new location. Kindly check your records and amend the necessary document.

Please regard this matter with urgency. I hereby provide my reference number S7394 for quick retrieval of the records. I look forward to your assistance. In case you have any queries on this matter, please call me on my mobile 273-204-8706.

Warm Regards,

Carla Sampson

Unintentional mistakes are common in official documents and records. When a mistake is realized it is important to communicate to the relevant authority in writing.

Such a letter, one should explain the error precisely, give the reason it could have occurred, what has been done to correct it, apologize for the inconvenience and give the correct information. It should be short, concise, and written in a polite language.

Megha Kothari

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Application for Account Name Correction (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application for account name correction.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Correcting an Account Name

First, find the sample template for application for account name correction below.

Subject: Application for Account Name Correction

Dear Sir/Madam,

The current incorrect spelling is ‘[Incorrect Name]’ whereas the correct spelling of my name is ‘[Correct Name]’. This discrepancy is causing inconvenience in my financial transactions and documentation.

I kindly request you to correct the spelling of my name in your records at the earliest. I am enclosing a self-attested photocopy of my PAN Card and Aadhaar Card for your reference and to validate the correct spelling of my name.

I apologize for any inconvenience this may have caused and I appreciate your assistance in rectifying this error as soon as possible. I trust that you will handle this matter with utmost priority.

Thank you for your understanding and support.

Yours faithfully,

[Your Full Name] [Your Contact Number] [Your Address] [Date]

Below I have listed 5 different sample applications for “application for account name correction” that you will certainly find useful for specific scenarios:

Application for Account Name Correction Due to Misspelling

Subject: Application for Account Name Correction Due to Misspelling

Respected Sir/Madam,

Please let me know if you require any further documents or information from my end. I apologize for any inconvenience this may have caused and thank you for your understanding and prompt attention to this matter.

Yours Sincerely, [Your Name] [Your Contact Information] [Today’s Date]

Application for Account Name Correction Following Marriage

To, The Branch Manager, [Bank Name], [Bank Branch Address],

Subject: Application for Account Name Correction Following Marriage

I, [Your Old Name], am a loyal customer of [Bank Name], holding a saving account with your esteemed banking institution. The account number is [Your Account Number].

I request you to process my application at the earliest to ensure all my future transactions are made seamlessly under my new name. I appreciate your understanding and cooperation in this matter.

Yours faithfully, [Your Old Name] [Your Contact Details]

Application for Account Name Correction After Legal Name Change

I, [Previous Name], a customer of your bank, with the account number [Account Number], am writing this letter to bring to your attention that I have recently gone through a legal name change.

I kindly request you to update my name in your records and on all banking documents, including my passbook, debit/credit cards, and online banking details, in accordance with the legal change.

I apologize for any inconvenience caused and I appreciate your cooperation in this matter. I hope for a prompt action regarding my request.

Thank you for your assistance and understanding.

Date: [Date] Place: [Place]

Application for Account Name Correction Due to Bank Error

To, The Branch Manager, [Bank Name], [Bank Address],

Subject: Application for Account Name Correction due to Bank Error

I, [Your Name], am writing this letter to bring to your kind attention an error in the name associated with my bank account number [Your Bank Account Number].

When I received my passbook and other official documents from the bank, I noticed that my name has been misspelled. Instead of [Correct Name], the documents mention [Incorrect Name]. This appears to be a clerical error made during the account opening process.

I request you to kindly correct the name on my account and on all associated bank records to [Correct Name]. I understand that the bank may need confirmation of my identity for this process. Hence, I am attaching a self-attested copy of my Aadhaar Card and PAN Card, which contain my correct name, for your perusal.

Thank you for your understanding and cooperation.

Yours faithfully, [Your Name] [Your Contact Information] [Your Address] [Date]

Application for Account Name Correction After Divorce

To, The Branch Manager, [Bank Name], [Branch Address], [City, State, PIN]

I, [Your Full Name], am a customer of your bank, holding a savings account with the account number [Your Account Number]. I am writing this letter to inform you about a necessary change that needs to be made in my account details.

I hope that the necessary changes will be made at the earliest to avoid any confusion or inconvenience in future transactions. I trust that you understand the sensitive and urgent nature of this request.

[Your New Full Name] [Your Address] [City, State, PIN] [Your Contact Number] [Your Email Address]

How to Write Application for Account Name Correction

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Home » Letters » School » Request Letter for Name Change in School – Sample Letter to School for Change of Name

Request Letter for Name Change in School – Sample Letter to School for Change of Name

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample letter for name change in school.

To, The Principal, ____________ (Name of the School), ____________ (Address)

Date: __/__/____ (Date)

Subject: Change of name

Respected Sir/Madam,

With due respect, I am writing this letter to inform you that my name is ___________ (Name) and I am a student of ___________ (Class) of your school _________ (School Name). My roll number is _________ (Roll Number).

I am writing this letter to bring into your kind concern that my name has been legally changed from ___________ (Previous Name) to ___________ (Name). I would request you to kindly update my name to __________ (Name) in school records in order to prevent any confusions in the coming time. I am attaching a copy of ____________ (New Name Document Proof /Any Other Relevant Document) as proof of a change in the name along with Birth Certificate for your reference.

I request you to kindly consider this as genuine and update my name for future references. I shall be obliged for the same.

Faithfully/Sincerely/Thankfully,

_____________ (Name), _____________ (Class)

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Start Typing: Enter your letter content in the "Letter Input" textarea.
Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

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Print Letter: Click the "Print Letter" button after composing your letter.
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Print: Use the print dialog in the browser to complete printing.
A: Yes, it's essential to provide valid proof of the name change, such as a legal document or court order, to support your request.
A: Processing times may vary depending on the school's administrative procedures. It's advisable to follow up with the school administration if you haven't received a response within a reasonable timeframe.
A: Yes, you can include a request for updating your name in all relevant school records, but ensure to specify each document or record you wish to be updated.
A: It's appropriate to address the letter to the principal, as they are typically responsible for overseeing administrative matters in the school.
A: If the school requests additional documentation, promptly provide the required documents to expedite the processing of your request.

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15 Sample Letters of Request for Correction of Name

Sample Letters of Request for Correction of Name

Sample 1: Request for Name Correction in Company Records

Sample 2: Correction Request for Bank Account Details

Sample 3: Name Correction Request for Utility Bills

Sample 4: Request for Name Update in Insurance Policy

Sample 5: Correction Request for Name on Airline Booking

Sample 6: Request to Amend Name in Educational Records

Sample 7: Name Correction in Professional Certification

Sample 8: Name Update Request Post-Marriage

Sample 9: Correction of Name on Legal Documents

Sample 10: Request for Name Correction on Membership Card

Sample 11: Name Correction Request for Conference Registration

Sample 12: Request to Correct Name in Subscription Services

Sample 13: Correction of Name on Official Correspondence

Sample 14: Request for Name Update on Credit Card

Sample 15: Name Correction in Health Records

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FAQS About Name Correction Letter Format – Samples, Writing Tips

Is it necessary to provide supporting documentation?

How formal should the tone of the Name Correction Letter Format be?

Are there specific phrases I should use in the Name Correction Letter Format?

What if the correction involves multiple records or departments?

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Sample Letter For Name Correction: Free & Effective

Key Takeaways

Step 1: Identify the Authority

Step 2: Format Your Letter Properly

Step 3: Content of the Letter

Step 4: Attach Necessary Documentation

Step 5: Review and Send

Template for Name Correction Letter

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Frequently Asked Questions (FAQs)

Q: What is a “Letter for Correction of Name”?

Q: When should I write a “Letter for Correction of Name”?

Q: How should I address the recipient in a “Letter for Correction of Name” if I am unsure about their name or position?

Q: What supporting documents should I include with the “Letter for Correction of Name”?

Q: How should I express the importance of the name correction in the letter?

Q: What is the preferred method to send a “Letter for Correction of Name”?

Q: Should I keep a copy of the “Letter for Correction of Name” for my records?

Q: How long does it typically take to receive a response to a “Letter for Correction of Name”?