How to Write a Cover Letter [Full Guide & Examples for 2024]
![how to format a cover letter for job application Background Image](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/bg.png)
After weeks of heavy job searching, you’re almost there!
You’ve perfected your resume.
You’ve short-listed the coolest jobs you want to apply for.
You’ve even had a friend train you for every single interview question out there.
But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.
So now, you’re stuck staring at a blank page, wondering where to start...
Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think.
In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.
We're going to cover:
![](http://writinghelp.online/777/templates/cheerup/res/banner1.gif)
What Is a Cover Letter?
- How to Write the Perfect Cover Letter, Step by Step
- 15+ Job-Winning Cover Letter Examples
Let’s get started.
A cover letter is a document that you submit as part of your job application, alongside your resume or CV.
The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .
A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.
So, how can your cover letter achieve this?
First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover.
For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person.
If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .
All you have to do is follow this tried and tested cover letter structure:
![how to format a cover letter for job application structure of a cover letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/structure-of-a-cover-letter.webp)
- Header. Add all the necessary contact information at the top of your cover letter.
- Formal greeting. Choose an appropriate way to greet your target audience.
- Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
- Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
- Conclusion. Summarize your key points and wrap it up professionally.
Now, let’s take a look at an example of a cover letter that follows our structure perfectly:
![how to format a cover letter for job application How to Write a Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/How-to-Write-a-Cover-Letter.webp)
New to cover letter writing? Give our cover letter video a watch before diving into the article!
When Should You Write a Cover Letter?
You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.
If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.
On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.
Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.
Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !
How to Write the Perfect Cover Letter
Now that you know what a cover letter is, it’s time to learn how to write one!
We’ll go through the process in detail, step by step.
#1. Choose the Right Cover Letter Template
A good cover letter is all about leaving the right first impression.
So, what’s a better way to leave a good impression than a well-formatted, stylish template?
![how to format a cover letter for job application cover letter templates for 2024](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/cover-letter-templates-for-2024.webp)
Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!
As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!
![how to format a cover letter for job application cover letter templates](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/cover-letter-templates.png)
#2. Put Contact Information in the Header
As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.
![how to format a cover letter for job application Contact Information on Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Contact-Information-on-Cover-Letter.png)
Here, you want to include all the essential contact information , including:
- Full Name. Your first and last name should stand out at the top.
- Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
- Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
- Phone Number. Add a number where the hiring manager can easily reach you.
- Location. Add your city and state/country, no need for more details.
- Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.
Then it’s time to add the recipient’s contact details, such as:
- Hiring Manager's Name. If you can find the name of the hiring manager, add it.
- Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
- Company Name. Make sure to write the name of the company you're applying to.
- Location. The city and state/country are usually enough information here, too.
- Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.
![how to format a cover letter for job application matching resume and cover letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/matching-resume-and-cover-letter.png)
#3. Address the Hiring Manager
Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.
The first thing you need to do here is to address your cover letter directly to the hiring manager.
In fact, you want to address the hiring manager personally .
Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.
No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach
So, how do you find out who’s the hiring manager?
First, check the job ad. The hiring manager’s name might be listed somewhere in it.
If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.
For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.
Here’s what you should look for on LinkedIn:
![how to format a cover letter for job application linkedin search cco](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/linkedin-search-cco.png)
And there you go! You have your hiring manager.
But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”
If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.
Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:
- Dear Mr. Kurtuy,
- Dear Andrei Kurtuy,
But what if you still can’t find the hiring manager’s name, no matter where you look?
No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- Dear [Department] Team
- Dear [Company Name]
Are you applying for a research position? Learn how to write an academic personal statement .
#4. Write an Eye-Catching Introduction
First impressions matter, especially when it comes to your job search.
Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.
So, it’s essential to catch their attention from the very first paragraph.
The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:
- My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.
See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.
And do you know who else has similar work experience? All the other applicants you’re competing with.
Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.
Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.
Now, let’s make our previous example shine:
Dear Mr. Smith,
My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.
The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.
From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.
#5. Use the Cover Letter Body for Details
The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.
The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.
No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.
To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.
Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.
Here’s what each paragraph should cover:
Explain Why You’re the Perfect Candidate for the Role
Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.
Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.
For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:
- Experience managing a Facebook ad budget of $10,000+ / month
- Some skills in advertising on other platforms (Google Search + Twitter)
- Excellent copywriting skills
So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, I’ve also delved into other online PPC channels, including:
- Google Search
Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.
Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.
Explain Why You’re a Good Fit for the Company
As skilled and experienced as you may be, that’s not all the hiring manager is looking for.
They also want someone who’s a good fit for their company and who actually wants to work there.
Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.
So, you have to convince the hiring manager that you’re passionate about working with them.
Start by doing some research about the company. You want to know things like:
- What’s the company’s business model?
- What’s the company’s product or service? Have you used it?
- What’s the company’s culture like?
Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.
Then, pick your favorite thing about the company and talk about it in your cover letter.
But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.
For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:
I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.
I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.
So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.
Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .
#6. Wrap It Up and Sign It
Finally, it’s time to conclude your cover letter.
In the final paragraph, you want to:
- Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
- Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
- Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
- Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.
Here’s an example of how to end your cover letter :
I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.
Thank you for your consideration,
Alice Richards
Feel free to use one of these other popular closing lines for your cover letter:
- Best Regards,
- Kind Regards,
Cover Letter Writing Checklist
Once you’re done with your cover letter, it’s time to check if it meets all industry requirements.
Give our handy cover letter writing checklist a look to make sure:
Does your cover letter heading include all essential information?
- Professional Email
- Phone Number
- Relevant Links
Do you address the right person?
- The hiring manager in the company
- Your future direct supervisor
- The company/department in general
Does your introductory paragraph grab the reader's attention?
- Did you mention some of your top achievements?
- Did you use numbers and facts to back up your experience?
- Did you convey enthusiasm for the specific role?
Do you show that you’re the right candidate for the job?
- Did you identify the core requirements for the role?
- Did you show how your experiences helped you fit the requirements perfectly?
Do you convince the hiring manager that you’re passionate about the company you’re applying to?
- Did you identify the top 3 things that you like about the company?
- Did you avoid generic reasons for explaining your interest in the company?
Did you conclude your cover letter properly?
- Did you recap your key selling points in the conclusion?
- Did you end your cover letter with a call to action?
- Did you use the right formal closing line and sign your name?
15 Cover Letter Tips
Now you’re all set to write your cover letter!
Before you start typing, here are some cover letter tips to help take your cover letter to the next level:
- Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
- Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
- Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
- Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
- Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
- Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
- Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
- Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
- Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
- Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
- Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
- Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
- Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
- Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
- Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.
15+ Cover Letter Examples
Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.
5+ Cover Letter Examples by Experience
#1. college student cover letter example.
![how to format a cover letter for job application college or student cover letter example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/college-or-student-cover-letter-example.png)
Check out our full guide to writing a college student cover letter here.
#2. Middle Management Cover Letter Example
![how to format a cover letter for job application Middle Management Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Middle-Management-Cover-Letter.png)
Check out our full guide to writing a project manager cover letter here.
#3. Team Leader Cover Letter Example
![how to format a cover letter for job application Team Leader Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Team-Leader-Cover-Letter-Example.webp)
Check out our full guide to writing a team leader cover letter here.
#4. Career Change Cover Letter Example
![how to format a cover letter for job application Career Change Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Career-Change-Cover-Letter.png)
Check out our full guide to a career change resume and cover letter here.
#5. Management Cover Letter Example
![how to format a cover letter for job application Management Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Management-Cover-Letter-Example.webp)
Check out our full guide to writing a management cover letter here.
#6. Senior Executive Cover Letter Example
![how to format a cover letter for job application Senior Executive Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Senior-Executive-Cover-Letter-Example.webp)
Check out our full guide to writing an executive resume here.
9+ Cover Letter Examples by Profession
#1. it cover letter example.
![how to format a cover letter for job application IT Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/IT-Cover-Letter-Example.webp)
Check out our full guide to writing an IT cover letter here.
#2. Consultant Cover Letter Example
![how to format a cover letter for job application Consultant Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Consultant-Cover-Letter-Example.webp)
Check out our full guide to writing a consultant cover letter here.
#3. Human Resources Cover Letter
![how to format a cover letter for job application Human Resources Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Human-Resources-Cover-Letter.webp)
Check out our full guide to writing a human resources cover letter here.
#4. Business Cover Letter Example
![how to format a cover letter for job application Business Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Business-Cover-Letter-Example.webp)
Check out our full guide to writing a business cover letter here.
#5. Sales Cover Letter Example
![how to format a cover letter for job application Sales Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Sales-Cover-Letter-Example.webp)
Check out our full guide to writing a sales cover letter here.
#6. Social Worker Cover Letter
![how to format a cover letter for job application Social Worker Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Social-Worker-Cover-Letter.webp)
Check out our full guide to writing a social worker cover letter here.
#7. Lawyer Cover Letter
![how to format a cover letter for job application Lawyer Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Lawyer-Cover-Letter.webp)
Check out our full guide to writing a lawyer cover letter here.
#8. Administrative Assistant Cover Letter
![how to format a cover letter for job application Administrative Assistant Cover Letter](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Administrative-Assistant-Cover-Letter.webp)
Check out our full guide to writing an administrative assistant cover letter here.
#9. Engineering Cover Letter Example
![how to format a cover letter for job application Engineering Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Engineering-Cover-Letter-Example.webp)
Check out our full guide to writing an engineer cover letter here.
#10. Receptionist Cover Letter Example
![how to format a cover letter for job application Receptionist Cover Letter Example](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/Receptionist-Cover-Letter-Example.webp)
Check out our full guide to writing a receptionist cover letter here.
Need more inspiration? Check out these cover letter examples to learn what makes them stand out.
Plug & Play Cover Letter Template
Not sure how to start your cover letter? Don’t worry!
Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.
[Your Full Name]
[Your Profession]
[Your Phone Number]
[Your Email Address]
[Your Location]
[Your LinkedIn Profile URL (optional)]
[Your Personal Website URL (optional)]
[Recipient's Name, e.g., Jane Doe],
[Recipient's Position, e.g., Hiring Manager]
[Company Name, e.g., ABC Corporation]
[Company Address]
[City, State/Country]
Dear [Recipient's Name],
As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.
In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].
I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.
My key strengths include:
- Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
- Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
- Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].
Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].
I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.
Thank you for considering my application, and I look forward to hearing from you soon.
The Heart of Your Job Search - Creating a Killer Resume
Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.
After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.
But don’t worry; we’ve got you covered here, too.
Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!
Just pick one of our resume templates and start writing your own job-winning resume.
![how to format a cover letter for job application resume examples for cover letters](https://cdn-blog.novoresume.com/articles/how-to-write-a-cover-letter-guide/resume-examples-for-cover-letters.png)
Key Takeaways
Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:
- A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
- Your job application should always include a cover letter alongside your resume.
- To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
- Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
- Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
- Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.
At Novorésumé, we’re committed to helping you get the job you deserve every step of the way!
Follow our career blog for more valuable advice, or check out some of our top guides, such as:
- How to Make a Resume in 2024 | Beginner's Guide
- How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
- 35+ Job Interview Questions and Answers [Full List]
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How to write a great cover letter in 2024: tips and structure
![how to format a cover letter for job application young-woman-checking-her-cover-lette](https://9253440.fs1.hubspotusercontent-na1.net/hubfs/9253440/young-woman-checking-her-cover-lette.jpeg)
A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.
Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.
Here’s everything you need to know about how to write a cover letter — and a great one, at that.
What is a cover letter and why does it matter?
A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.
An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.
Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .
What 3 things should you include in a cover letter?
A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:
1. Personalization
Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.
2. Highlight relevant achievements and skills
Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.
3. Show enthusiasm and fit
Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.
What do hiring managers look for in a cover letter?
Employers look for several key elements in a cover letter. These include:
Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.
Clear and concise writing
A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.
Demonstrated knowledge of the company
Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.
Achievements and accomplishments
Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.
Enthusiasm and motivation
Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.
Professionalism
A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.
![how to format a cover letter for job application excited-woman-in-her-office-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/excited-woman-in-her-office.jpeg?width=1000&height=648&name=excited-woman-in-her-office.jpeg)
How do you structure a cover letter?
A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:
Contact information
Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.
Employer's contact information
Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.
Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.
Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.
![](http://writinghelp.online/777/templates/cheerup/res/banner1.gif)
How to write a good cover letter (with examples)
The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.
Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.
1. Add a header and contact information
While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:
- Pronouns (optional)
- Location (optional)
- Email address
- Phone number (optional)
- Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)
You can pull this information directly from your CV. Put it together, and it will look something like this:
Christopher Pike
San Francisco, California
Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:
Warm regards,
Catherine Janeway
Bloomington, Indiana
(555) 999 - 2222
![how to format a cover letter for job application man-using-his-laptop-while-smiling-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/man-using-his-laptop-while-smiling.jpeg?width=1000&name=man-using-his-laptop-while-smiling.jpeg)
2. Include a personal greeting
Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”
Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.
Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.
Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.
3. Draw them in with an opening story
The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing.
There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.
Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.
Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:
“Dear Mr. John Doe,
Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.
My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”
4. Emphasize why you’re best for the job
Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.
Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.
Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:
- They want someone who can write social media posts and blog content on tight deadlines
- They value collaboration and input from every team member
- They need a planner who can come up with strong PR strategies
Highlight how you fulfill these requirements:
“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.
Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”
5. End with a strong closing paragraph and sign off gracefully
Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.
You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.
When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”
Here’s a strong closing statement for you to consider:
“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.
![how to format a cover letter for job application man-reading-carefully-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/man-reading-carefully.jpeg?width=1000&name=man-reading-carefully.jpeg)
Tips to write a great cover letter that compliments your resume
When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:
- Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
- Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
- Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
- Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
- Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
- Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
- Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
- Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
- Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
- Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
- Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
- Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
- Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
- Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
- Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.
![how to format a cover letter for job application woman-writing-on-her-notebook-how-to-write-a-cover-letter](https://www.betterup.com/hs-fs/hubfs/woman-writing-on-her-notebook.jpeg?width=1000&name=woman-writing-on-her-notebook.jpeg)
Common cover letter writing FAQs
How long should a cover letter be.
A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.
Should I include personal information in a cover letter?
While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.
Can I use the same cover letter for multiple job applications?
While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.
Do I need to address my cover letter to a specific person?
Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."
Should I include references in my cover letter?
It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.
It’s time to start writing your stand-out cover letter
The hardest part of writing is getting started.
Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started.
There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role.
Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.
If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.
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Elizabeth Perry, ACC
Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.
3 cover letter examples to help you catch a hiring manager’s attention
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Sample Cover Letter for a Job Application
![how to format a cover letter for job application how to format a cover letter for job application](https://www.thebalancemoney.com/thmb/3AdG0nGdGh2JN73OWGGWLXTA2nY=/75x75/filters:no_upscale():max_bytes(150000):strip_icc():format(webp)/ADHeadshot-Cropped-b80e40469d5b4852a68f94ad69d6e8bd.jpg)
What Is an Application Letter?
What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.
- How to Send an Email Application
Frequently Asked Questions (FAQs)
Alex Dos Diaz / The Balance
What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.
Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.
Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.
Key Takeaways
- An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
- Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
- It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.
A letter of application, also known as a cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.
Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.
Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.
Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.
As with all cover letters, a job application letter is divided into sections:
- The heading includes your name and contact information.
- A greeting addressed to a specific person, if possible.
- The introduction includes why the applicant is writing.
- The body discusses your relevant qualifications and what you have to offer the employer.
- The close thanks the reader and provides contact information and follow-up details.
- Your signature to end the letter .
Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.
Get off to a direct start. In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.
Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.
Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.
Make a good case. Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to emphasize your strengths .
Close with all the important details. Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.
This is a sample cover letter. Download the cover letter template (compatible with Google Docs and Word Online) or see below for an email sample.
The Balance
John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com
September 6, 2023
George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065
Dear Mr. Gilhooley,
I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.
The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:
- I have successfully designed, developed, and supported live-use applications.
- I strive continually for excellence.
- I provide exceptional contributions to customer service for all customers.
With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.
I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.
Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.
Signature (only if a hard copy letter)
John Donaldson
The following is a sample email cover letter to send as part of a job application.
Email Application Letter Example
Subject: Colleen Warren - Web Content Manager Position
Dear Hiring Manager,
I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.
My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.
I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.
Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements.
I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.
Thank you for your consideration.
Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren
How to Send an Email Application Letter
If sending your cover letter via email, list your name and the job title you are applying for in the subject line of the email:
Colleen Warren - Web Content Manager Position
Include your contact information in your email signature but don't list the employer's contact information.
Do you have to write a cover letter when you apply for a job?
Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.
How can you use a cover letter to show you’re a qualified candidate?
One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.
CareerOneStop. " How Do I Write a Cover Letter? "
How to Write an Application Letter (Sample Included!)
![how to format a cover letter for job application Getty Images](https://pilbox.themuse.com/image.png?filter=antialias&h=350&opt=1&pos=top-left&prog=1&q=keep&url=https%3A%2F%2Fcms-assets.themuse.com%2Fmedia%2Flead%2Fapplication-letter.png&w=700)
Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.
But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.
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What is an application letter?
An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.
While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.
Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.
How is an application letter different from a cover letter?
Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.
An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.
On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.
Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.
Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.
When do you need to send an application letter?
Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:
- Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
- Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
- Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
- Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.
7 tips on how to write a job application letter
Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:
1. Research the company—at least do a quick Google search!
Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.
“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”
2. Use a professional format and design
Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.
There are many layouts online that you can use. Find one that represents your style and complements your resume.
3. Make it engaging from the start with a strong opening
Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.
4. Highlight your qualifications—what you can’t fully convey in your resume
In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”
Avoid repeating information from your resume; instead, expand on your most relevant experiences.
5. Show enthusiasm and genuine interest
Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.
6. Keep it concise
While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.
7. Proofread carefully
Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.
Letter of application sample
Here's a super complete example of application letter to help you get started:
August 1, 2024
Ms. Jane Doe
Hiring Manager
Innovative Solutions Inc.
456 Maple Avenue
Springfield, IL 62705
Dear Ms. Doe,
I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.
In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.
I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.
My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.
Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.
123 Elm Street
Springfield, IL 62704
(555) 123-4567
Template for an application letter
You can also use the following application format to structure your application letter for a job:
[Recipient’s name]
[Company’s name]
[Company’s address]
[City, State, ZIP Code]
Dear [Recipient’s name],
I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.
In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].
I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.
Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].
[Your Name]
[Your address]
[Your email address]
[Your phone number]
Common mistakes to avoid
When writing a letter of application for employment, be aware of these common mistakes:
- Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
- Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
- Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
- Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.
Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview
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Google docs cover letter templates: a step-by-step guide.
Introduction
A cover letter is an opportunity to create a memorable first impression for when you're applying for a job. However, it can be very difficult to write one from scratch, especially if you don't even know where to begin. Fortunately, Google Docs provides an easy way out through its cover letter templates. In this step-by-step guide, we'll show you how to create a professional cover letter using a Google Docs cover letter template . Whether you're new to job hunting or just want to save time, this guide will help you craft a standout cover letter quickly and easily.
Why Use a Cover Letter Template on Google Docs?
Using a cover letter template on Google Docs has several benefits. Why use templates? Why not write a letter starting from scratch every time you have to compose one? It saves time first. Instead of formatting your letter from scratch, you can use a pre-designed template that looks polished and professional. Besides, it ensures consistency. With a template, your formatting will be consistent, which is important for creating a professional appearance. Also, it's easy to use. Even if you are not familiar with technology, Google Docs templates are user-friendly, allowing you to produce an excellent cover letter.
How to Access Google Docs Cover Letter Templates
You need to access the templates on Google Docs before you can start customizing your cover letter. Here's how:
1. Open Google Docs: First, log in to your Google account and open Google Docs.
2. Navigate to the Template Gallery: Upon entering Google Docs, find "Template Gallery" on the right top corner and click it. You will be directed to a page that displays different templates, such as letter writing styles and curriculum vitae formats, among others.
3. Select a Cover Letter Template: Scroll through the gallery until you find a cover letter template that suits your needs. Click on the template to open it in a new document.
Customizing Your Google Docs Cover Letter Template
After choosing your template, personalize it. Here's a step-by-step guide to customizing your cover letter Google Docs template:
1. Personalize the header:
- Use your own information instead of the default name and contact information. This may include your full names, telephone number, email address, and LinkedIn profile, if available.
2. Edit the date and recipient information:
- Change the date to today's date. Insert the name of the hiring manager, name of the company, and address of the business enterprise. In case you don't know who is in charge of the hiring process, just write it as 'Dear Hiring Manager' or address your letter to a recruitment committee.
3. Craft Your Opening Paragraph:
- State the position you are applying for in the opening paragraph with a reference to where you saw it. In addition, briefly introduce yourself and state why you are interested in the job position.
4. Highlight Your Skills and Experience:
- This part will take a few paragraphs, so you can showcase your relevant experience and skills. Remember to make it specifically for the position you are applying for. Simplify it into bullet points or short paragraphs.
5. Showcase Your Achievements:
- Now is the time to mention any outstanding accomplishments that you may have. Employ specific examples that show how you made a positive impression in your prior roles.
6. Conclude with a Strong Closing:
- The last paragraph should have some sort of sign-off thanking the reader for their time. It should also include a statement that shows your excitement at the possibility of being considered for an interview by mentioning that your curriculum vitae is attached.
7. Proofread Your Cover Letter:
- Make sure you proofread your cover letter before sending it. A well-written cover letter can go a long way in your job search.
Tips for Making the Most of Your Google Docs Cover Letter Template
To ensure your cover letter stands out, keep these tips in mind:
1. Keep It Short and Sweet:
- To keep your cover letter brief, since hiring managers often have many applications to go through, ensure it does not extend beyond one page.
2. Use keywords from the job listing:
- Look through the job description and include a few of its keywords in your cover letter. This will assist your application in overcoming any barricades erected by automated screening systems and proving that you are suitable for the position.
3. Show, Don't Tell:
- Don't just tell me about your skills. Show me some examples of how you have applied them in the past. This will show a prospective employer how you can make a positive contribution to their team.
4. Be Professional but Genuine:
- Don't be afraid to show some personality while maintaining professionalism. A genuine tone can make your cover letter stand out from the rest.
5. Customize for Each Job:
- It is important to avoid using the same cover letter for every job application. Ensure that you take some time and tailor your cover letter to fit each job so as to show that you are genuinely interested in the position.
Saving and Exporting Your Cover Letter
After being satisfied with your cover letter, you will want to save and export it. Here is how:
1. Save Your Document:
- Google Docs saves your document as you type, but it is advisable to verify that the document is saved. Just click "File" then "Save.".
2. Export as a PDF:
- To send a cover letter with intact formatting, save it as a PDF. Go to "File," then select "Download," and finally click on the option "PDF Document." This will make your cover letter a PDF document that can be attached to your job application.
Writing a cover letter doesn't have to be stressful or time-consuming, especially when you use a Google Docs cover letter template. By following this step-by-step guide, you can create a professional and polished cover letter that will impress hiring managers. Don't forget to make it your own, focus on skills and accomplishments that are relevant to the position, and be concise. With these tips in mind, you'll be well on your way to landing your dream job. So, next time you're applying for a job, give a Google Docs cover letter template a try-it might just be the tool you need to stand out in the job market.
Source: Busines NewsWire
Busines NewsWire 24th August 2024, 20:29 GMT+10
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Follow these guidelines: Make your cover letter single-spaced. Add a space between each section: contact information, salutation, opening paragraph, middle paragraph, closing paragraph and complimentary closing. (There's no need to indent any of your paragraphs.)
Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.
If you're ready to jump in, follow these seven simple steps to make a cover letter that leaves a lasting impression on employers: 2. List your contact details. Underneath your name in your cover letter header, list the following contact information: Email address. Phone number. Mailing address (optional)
Cover letter template Use this template to help you write your own ideal cover letter: [Your name] [Your phone number] [Your email address] [The date] [Hiring manager's name and title] [Company name] [Company address] Dear [hiring manager], My [years of experience] in [industry] plus my [skill or quality] make me an ideal fit for [position] at [company]. I admire [company's] [mission or goals ...
How to Write the Perfect Cover Letter #1. Choose the Right Cover Letter Template #2. Put Contact Information in the Header #3. Address the Hiring Manager #4. Write an Eye-Catching Introduction #5. Use the Cover Letter Body for Details #6. Wrap It Up and Sign It Cover Letter Writing Checklist 15 Cover Letter Tips 15+ Cover Letter Examples 5 ...
Cover letters follow a standard business letter format. Include the following sections to format a cover letter accurately: Your contact information and the recipient's information. A greeting for the hiring manager. An opening paragraph that mentions the job you want and your top reasons for believing you're a good fit.
The cover letter is a tool to help introduce yourself in a memorable, personal way during a job application. A well-crafted cover letter goes over information on your resume and expands this information for the reader, taking them on a guided journey of some of your greatest career and life achievements.. Its purpose is to elaborate on the information contained in your resume while infusing ...
Step 3: Address your cover letter to the hiring manager—preferably by name. The most traditional way to address a cover letter is to use the person's first and last name, including "Mr." or "Ms." (for example, "Dear Ms. Jane Smith" or just "Dear Ms. Smith").
1. Personalization. Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role. 2.
File format: You can submit your cover letter within the body of an email or as a separate file. But if it's a separate file you're uploading to an online system, stick to docx or pdf only. ATs cannot reliably "read" other file types. File name: Always include your name and the phrase "cover letter," and you can also include the ...
Sign-off. Here's a breakdown of how a cover letter should be structured: 1. Add your name and contact information to the header. At the top of your cover letter, include the following information: Name: Your full name should be the focal point of your cover letter's header, so use a large font size and bold text. Phone number.
Here's how to write a successful cover letter: 1. Stick to the Proper Cover Letter Format. Your cover letter should follow the best practices for writing business letters. Keep your cover letter short and to the point—in fact, your entire cover letter shouldn't be longer than 350 words.
To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2. Mention your skills and qualifications.
Here is a template you can use as a general point of reference to ensure you include all necessary information in your next job application: [Your name] [Your phone number] [Your email address] [Optional: Your mailing address] [Date] [Employer's name] [Employer's mailing address] [Greeting], [The first sentence should include your name and ...
GOOD EXAMPLE. Dear Mr. Jones / Dear Ms. Jones, Dear Alex Jones, Dear Alex, Pick the first variant ( Dear Mr. / Ms. Lastname) if you're formatting a cover letter for a federal job or any other position with a formal work environment. Most business cover letters for corporate positions fall under this category, too.
Employer name. Company Name. Street address. City, State. Salutation. Dear [Hiring Manager's Name], Opening Paragraph (Introduction) Your cover letter opening should contain a self-introduction. Write about who you are, where your expertise lies, where you found the job posting, and why you want to apply for the job.
Regarding the email subject line, the best practice is to list your name and the position that you're applying for. Follow this subject line template: [First Name] [Last Name] - [Job title]. This is how the subject line should look: Debra Miller - Registered Nurse. Here's a full email cover letter format example:
This is a sample cover letter. Download the cover letter template (compatible with Google Docs and Word Online) or see below for an email sample. John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 [email protected]. September 6, 2023. George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065.
In a nutshell, this is how to format a cover letter: Use one-inch margins, single line spacing, and 11 to 12-pt font. In the top-left corner, put your contact details, city and date, and the employer's contact details. Open with a personal salutation.
Use double cover letter spacing between paragraphs and 1-1.15 between lines. Title your cover letter by JobTitle—CoverLetter—YourName. Let your cover letter layout stay intact en route to the recruiter by saving the file in PDF. Fit all the information included in the letter on one page.
Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals. Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position. Internship applications: Internships often require this document to understand your ...
Make sure you proofread your cover letter before sending it. A well-written cover letter can go a long way in your job search. Tips for Making the Most of Your Google Docs Cover Letter Template. To ensure your cover letter stands out, keep these tips in mind: 1. Keep It Short and Sweet: