cover letter for visiting family

• Thursday, August 29, 2024
• Privacy Policy
• Terms and Conditions
• Join Us On WhatsApp
• YouTube Channel

Updated: The Perfect Sample Cover Letter for Visitor Visa Application

• Pinterest 0

A cover letter is a critical component of your visitor visa application. It provides a brief overview of your trip, including the purpose of your visit, your travel plans, and your ties to your home country. A well written cover letter can make all the difference when it comes to getting your visa approved, so it’s important to take the time to craft one that is effective and persuasive.

In this article, we will show you how to write a cover letter for visitor visa application that will help you get the approval you need. We’ll cover everything from what to include in your cover letter to how to avoid common mistakes, so you can increase your chances of success.

So, whether you’re planning a trip to visit friends and family, attend a business conference, or just for tourism purpose, read on to learn how to write a cover letter that will get you there.

What is a Visitor Visa and Why You Need to Submit a Cover Letter?

A visitor visa is a document that allows you to enter a foreign country for a temporary period of time. Depending on the country you’re visiting, you may need to apply for a visitor visa in advance, and you will typically need to submit a cover letter along with your visa application. The cover letter is an opportunity to demonstrate why you should be granted a visitor visa and to provide additional information.

When applying for a visitor visa, a cover letter serves as an introduction to your application and provides the visa officer with a comprehensive understanding of your purpose of visit, your plans, and the supporting documents you have enclosed. A cover letter allows you to showcase your personal and professional details, such as your employment status, financial stability, and travel history, which can greatly increase your chances of having your visa application approved.

Additionally, a cover letter helps to provide context and clarification to your visa application, especially if there are any gaps or inconsistencies in your application or supporting documents. It also gives you the chance to explain any special circumstances or requests.

In short, a cover letter is an essential part of your visitor visa application and provides the visa officer with a clear and concise overview of your application. By submitting a cover letter, you increase your chances of having a positive outcome of your visitor visa application.

Tips on Crafting an Effective Cover Letter for Visitor Visa Application

Here, we are going to share tips and tricks to help you write an effective cover letter that will convince the visa officer to grant you a visa.

Some of the key tips are:

• Customizing your cover letter to fit your specific trip and situation
• Demonstrating your ties to your home country
• Proving your ability to support yourself during your trip
• Making your cover letter concise, compelling, and easy to read

How to Structure Your Cover Letter and What Information Should Be Included?

The structure of your cover letter is just as important as the content. A well structured cover letter will make it easy for the visa officer to understand your purpose for traveling and the reasons why you should be granted a visitor visa. We will show you how to structure your cover letter and what information you should include to make it effective.

Some of the key information you’ll need to include in your cover letter includes:

• Your full name and contact information
• The purpose of your trip
• Your travel plans, including your itinerary and the names and addresses of any places you’ll be staying
• Write about your financial stability
• Write about your ties to your home country
• Write about your travel history
• Your intent to return to your home country

Important: These days we usually see that visa applications are submitted at the VFS Global (visa application centre) and not directly at the embassies or consulates. Applicants do not get a chance to face the visa officer to explain his/her situation. In this case, a Cover Letter provides you a chance to express yourself in front of a visa officer.

Sample of Highly Effective Cover Letter That Will Help You Get Approval

Your cover letter is the first opportunity you have to make a good impression on the visa officer, so it’s important that it is in proper and professional format.

Here is a sample of cover letter which can help you in getting a visitor visa APPROVED.

[Date] [Embassy Name and Address] [City, Country]

Subject: [Your Name], [Passport Number], [Purpose of Visit] Visa Application

Dear Sir/Madam,

I am writing this cover letter to support my visitor visa application for [country name]. I plan to visit the country from [Arrival Date] to [Departure Date]. The main purpose of my trip is [mention the purpose of your visit, e.g. to visit family members or tourism, etc.].

I am employed at [Name of Employer] since [Employment Start Date]. I am currently holding the position of [Job Title] and I have already got a leave from my employer for the duration of my trip.

Please find enclosed the following documents to support my visa application:

• Visa application form, duly completed and signed with attached passport-size pictures
• Previous Passports (if any) showing my travel history
• Travel Insurance, coverage of [Amount]
• Air Ticket reservation for my flight [Details of Flight]
• Invitation Letter (if any)
• Mentioning [Employment Details], [Salary] and [Leave Details]
• Letter on your company’s letterhead (if self employed)
• Proof of financial support, Bank statement and/or salary slips
• Any additional documents required for [Purpose of Your Trip] visa application

I am excited to visit [country name] and explore its rich culture and history. I am also looking forward to spending time with my [mention your relationship with the person you will be visiting, e.g. family members, close friends, etc.], who reside in [city and country]. (if visiting any family member or friend)

In addition to visiting my [relatives/friends], I plan to [provide a brief overview of your planned activities and itinerary during your visit]. e.g. for a 7 Day trip

• Day 1 [date] – Arrival at [airport name, city], [flight number] & check-in hotel [hotel name]
• Day 2 [date] – Sightseeing in [city name]
• Day 3 [date] – Travel from [place 1 to place 2](mention name)
• Day 4 [date] – Sightseeing or any other activity
• Day 5 [date] – Mention your activity for day 5
• Day 6 [date] – Shopping for family or any other activity
• Day 7 [date] – Saying Good Bye to the beautiful [city name] and flying back to home country [flight number]

I am confident that I meet all the eligibility requirements for a visitor visa and I am eager to have the opportunity to travel to [country name]. I assure you that I will respect the laws and regulations of [country name] during my stay and I will return to my home country after my trip.

Thank you for considering my application. I am available for any further clarification or additional information that may be required.

[Your Name] [Your Address and Contact Information]

This cover letter sample should provide you with a good starting point for writing your own cover letter for a visitor visa application. Remember to customize your cover letter as per your specific situation, and to make sure that all the information you include is relevant, accurate and up-to-date.

ALSO READ Sample of Resume and Cover Letter – Make Your CV in Proper Format

Common Mistakes To Avoid When Writing a Cover Letter for Visitor Visa Application

Your cover letter is an important part of your visa application, and making mistakes in it can cause your application to be rejected.

Here are some common mistakes to avoid when writing your cover letter:

• Not following the required format: Some countries have specific formats for the visa application cover letters, so make sure you follow the format required by the country you are applying to.
• Making grammatical or spelling errors: This can create a negative impression and make the visa officer doubt your credibility. Double check your cover letter carefully before submitting it.
• Not providing enough detail: Your cover letter should provide enough detail about your purpose of visit, itinerary, financials, etc. so that the visa officer can make an informed decision about your application.
• Omitting important information: Make sure to include all the necessary information and documents, such as your passport, financial information, travel insurance, and any other relevant documents.
• Providing false or misleading information: This is a serious offense and can result in your visa application being rejected and your future visa applications being affected. Always be truthful and accurate in your cover letter.

By avoiding these common mistakes, you can ensure that your cover letter is professional and helps to strengthen your visa application.

Conclusion: A proper cover letter can convince the visa officer to approve your visa application. Make sure to take the time to write a cover letter that clearly explains your purpose of visit, highlights your credibility and ties along with all the necessary supporting documents. Following these tips, using the given sample of cover letter and avoiding common mistakes will increase your chances of having a successful visa application.

26 thoughts on “ Updated: The Perfect Sample Cover Letter for Visitor Visa Application ”

Packing 4 years experence

• Pingback: UAE: New Virtual Work Residence Visa 2023 - Unlock Your Freedom to Work Remotely in UAE - Canadian Dream
• Pingback: New Brunswick Critical Worker Pilot Project (NBCWP) - A Guide for Skilled Foreign Workers - Canadian Dream
• Pingback: The Secrets of Writing a Canadian Resume - Sample Format and Tips for Job Seekers in 2023 - Canadian Dream

Hi Dear sir In Canada New Brunswick Apply for jobs hospital cleaner worker In UAE 🇦🇪 hospital cleaner worker [email protected] Mobile 00971543295774 Thanks ..Nepal KTM You

• Pingback: 2023 Canada Visit Visa Online Application Guide - Get Your Tourist Visa For Canada in Easy Steps - Canadian Dream
• Pingback: Get 5 Years Finland Work Visa In Just 10 Days - High Demand Jobs in Finland 2023 - Canadian Dream
• Pingback: Get Your PORTUGAL JOB SEEKER VISA APPROVED With These Key Secrets - No Job Offer Needed - Canadian Dream

Hi sir iam tenth standard and iti elatrical i need a fruti picker job for canada my name is suresh pabbineedi iam from India 9704220609

My name is Muhammad Kazim i am good workerاَلسَلامُ عَلَيْكُم وَرَحْمَةُ اَللهِ وَبَرَكاتُهُ‎

My name is Muhammad irshad Siddiqui I am Pakistani I am looking for job canada any work

Dear Sir/Madam, The information you have provided and mention on the website that is very helpful and benefited for everyone. I would request you that if you can edit or mention some more information about Family ties or ties in Pakistan, that will be more helpful and easy to make cover letter for all kinds of visa application.

Apply for visa please send Further Detial

• Pingback: Is it a Poland Job Visa? 1 Year Poland D Visa Requirements And Visa Cost - Canadian Dream

hi dear sir . Is invitation latter is important for Finland visit visa

• Pingback: SCHENGEN Visa: Lithuania Online Visa Application in 2024 - Apply Online Today - Canadian Dream

i am looking for a hotel and restaurants job .i will pay my visa and ticket fee ,so kindly send me a sponser latter .i have four years experince as a waiter.i can do also dishwasher, kitchen halper etc i am waiting for your reply

Hi iam Muhammad Bilal from Pakistan iam pizza chef ineed job plese reply my email thanks

Hi I am John Tudu From India I can do online work and official work . I needs job please reply my email ID- [email protected]

Ac technician & electrician

Hi bro I am regularly watching your videos always well explain and to be needed.

I am planing to visit Canada actually I need cover letter sample for Canada visit can you help me bro.

• Pingback: Get Your PORTUGAL JOB SEEKER VISA APPROVED Without Job Offer -
• Pingback: Saskatchewan Job Fair 2024 - Canada's Grand Recruitment Event - Canadian Dream ( May, 2024)

Haryana India Ambala

I’m from india AP GUNTUR

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

Popular Searches

• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

10 min read

Updated On Jan 22, 2024

Share on Whatsapp

Share on Email

Share on Linkedin

Limited-time offer : Access a free 10-Day IELTS study plan curated for you

Table of Contents

What is a schengen visa cover letter, what needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters, explore european beauty and opportunities: cover letter for a schengen visa.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

• How Can I Avoid Schengen Visa Rejection? (Expert Tips)
• A Comprehensive Guide to Germany Visa Requirements in 2023-24
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Lakshmi Lavanya Pagallu

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

Related Articles

15 High Demand Jobs in Prince Edward Island 2024: Skills, Salary & Eligibility

Nurse Salary in Australia in 2024: Skills, Benefits, Eligibility & More

Future Trends of Higher Education: What International Students Need to Know for 2025

Inlaks Shivdasani Foundation Scholarships 2025

Ultimate Letter for Visa Application for Family (Template Included)

In this article, I’ll share a step-by-step guide on how to write a compelling visa application letter for your family, including a customizable template to get you started.

Key Takeaways:

• Understand the purpose of the visa application letter.
• Include specific details about your family member and their reason for traveling.
• Follow a clear, professional format.
• Provide evidence of your relationship and support.
• Use a personalized template for a strong start.
• Check for any country-specific requirements.
• Proofread and revise your letter for clarity and accuracy.

Understanding the Purpose

First, it’s important to understand the purpose of a visa application letter. This document serves as a formal request to the embassy or consulate, explaining why your family member wishes to travel to a specific country.

It should clearly outline their intent, duration of stay, and reasons why they should be granted a visa.

Step-by-Step Guide

• Gather Information : Before you start writing, collect all necessary details about your family member, including their full name, date of birth, relationship to you, and the purpose of their trip.
• Start with Personal Details : Begin the letter with your personal information: name, address, and contact details. Then, introduce the family member for whom you’re writing the letter.
• State the Purpose of the Trip : Clearly explain why your family member wants to visit the country. Be specific about the nature of the trip, whether it’s for tourism, visiting relatives, medical treatment, or education.
• Provide Trip Details : Include information about the trip duration, accommodation plans, and any itinerary details.
• Evidence of Relationship and Support : Attach proof of your relationship (birth certificates, marriage certificates) and your commitment to support them financially during their stay if applicable.
• Closing Remarks : Conclude the letter by respectfully requesting the embassy or consulate to grant the visa, expressing your gratitude for considering the application.

Formatting Your Letter

• Use a formal and professional tone.
• Keep it concise – not more than one page.
• Use a standard font like Times New Roman or Arial, size 12.
• Ensure correct spelling and grammar.

Template for Visa Application Letter for Family

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Embassy/Consulate Name] [Embassy/Consulate Address]

Trending Now: Find Out Why!

Dear Sir/Madam,

I am writing to support the visa application of my [relation], [Family Member’s Name]. My [relation], born on [date of birth], is planning to visit [destination country] for [purpose of visit] from [start date] to [end date].

During their stay in [destination country], they will be staying at [address in destination country] and plan to [briefly outline itinerary]. I have enclosed the necessary documents to support their application, including [list of documents].

I kindly request you to consider [Family Member’s Name]’s application for a [type of visa] visa. Thank you for your time and attention to this matter.

[Your Signature (if sending a hard copy)] [Your Printed Name]

Country-Specific Requirements

• Research any specific requirements or formats preferred by the embassy or consulate of the destination country.
• Some countries may require additional documentation or specific information in the letter.

Proofreading and Revising

• Thoroughly proofread the letter to avoid any errors.
• Check if all the necessary information and documents are included.

Writing a visa application letter for a family member is a thoughtful process. A well-crafted letter can significantly impact the outcome of the visa application.

Remember to personalize your letter to reflect the unique circumstances of your family member’s trip.

Your Feedback

I hope this guide and template help you in writing your family visa application letter. If you have any personal experiences or additional tips to share, please leave a comment below. Your insights could be invaluable to others going through the same process.

Frequently Asked Questions (FAQs)

Q: What should I include in a visa application letter for my family?

Answer: In my experience, it’s essential to include the purpose of the visit, the length of stay, and the relationship with the family members accompanying me. 

I also mention where we will stay and our plans to return to our home country. Providing evidence of financial stability and ties to our home country helps strengthen the application.

Q: How do I prove my relationship with my family members in the visa application?

Answer: In my case, I provided birth certificates, marriage certificates, and recent family photographs. Sometimes, additional documents like joint bank statements or family registration records can also be helpful.

Q: Should I include details about my job or business in the visa application letter?

Answer: Absolutely. I always include details about my employment or business, such as the nature of the job, salary, and leave approval for the trip. This information demonstrates my financial stability and intent to return.

Q: How important is it to detail the travel itinerary in the visa application letter?

Answer: It’s quite important. I make sure to outline our travel plans, including flight details, accommodations, and an itinerary of activities. This shows that we have a well-planned trip and a clear intention to return.

Q: Is it necessary to mention previous international travels in the visa application letter?

Answer: Yes, I believe it helps. I usually mention my past international travels, especially if I have a history of compliance with visa regulations. This can demonstrate trustworthiness and reduce concerns about overstaying.

Q: How should I address financial support for the trip in the letter?

Answer: I clearly state who will be financially responsible for the trip. If I am sponsoring my family, I include my bank statements and employment details. If someone else is sponsoring, I attach their invitation letter and financial documents.

Q: What tone should I use in the visa application letter?

Answer: Professional and concise. I keep the tone formal but friendly, ensuring that all the necessary information is presented clearly and politely. Avoiding unnecessary details helps in keeping the letter focused and effective.

Q: What should I include in a family member letter to embassy for visa request?

Answer: In my experience, it’s crucial to clearly state the relationship between the host and the visa applicant, along with details like the purpose of the visit, length of stay, and your commitment to ensure the visitor leaves before the visa expires. I always include proof of ties to the home country, such as employment or property ownership, to strengthen the application.

Q: How can I make my family member letter to an embassy more convincing for a visa request?

Answer: From what I’ve learned, personalizing the letter with specific details about the visitor’s itinerary and my relationship with them adds a layer of sincerity. Additionally, attaching documents that verify my residency status, financial stability, and willingness to support the visitor during their stay can significantly increase the chances of visa approval.

Related Articles

Sample hardship letter for immigration for a friend: free & effective, sample support letter for visa application template, email asking for visa sponsorship sample, how to ask for visa sponsorship in cover letter (with sample), good moral character letter for citizenship sample: free & effective, sample of letter of support for visa application: free & effective, leave a comment cancel reply.

Your email address will not be published. Required fields are marked *

Clinical psychology

Psychotherapy, personality, cover letter for schengen visa(5 samples).

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

Samples of cover letters for Schengen Visa

When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

Immigration Officer

[Embassy Name]

[Embassy Phone Number]

The purpose of my trip to [country name] is for tourism. I am excited to visit numerous tourist destinations such as [add places you plan to see] as well as experience [country name] unique cuisines and culture. Furthermore, I plan to visit the [city name(s)] to ensure I have the ultimate tourist experience.

While visiting [country name], I plan to stay at the following hotels:

Please find attached all the required documents for my Schengen Visa application.

I am writing on behalf of my patient, [name], to confirm the medical necessity of [treatment/medication] for [the treatment in question]. This visa letter will contain information regarding [name (‘s)] medical diagnosis, history, and a summary of my treatment motivation.

As highlighted, the [medication/treatment] is truly necessary for my patient’s medical condition. I am confident that with the correct treatment and care, my patient would be able to successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient’s medical treatment.

[Embassy name]

[Embassy address]

Dear Consul General:

During the last [number of years you’ve been working at the company], Mr./Mrs. [name] has been a key part of improving relationships with our investors abroad. As such, Mr./Mrs. [name] will be traveling to [name of city], [country] from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [name] will be attending an important business meeting in (city name) to improve corporate relations with our partners abroad.

I kindly ask for the [visa type] to be issued to Mr./Mrs. [name and surname] at your earliest convenience.

Kind regards,

[Supervisor signature]

[Name and last name]

[Address of employer]”

[Embassy Address]

Subject: Sponsorship Letter for [Wifes name] with Passport No. __________________

Dear Sir/Madam,

During the dates specified above, my wife and I plan to visit [places you plan to visit] [add more details if applicable – a schedule, tours, etc.]. In addition, [Wife’s name] will be staying with me at [hotel name(s)]. Furthermore, I will cover all expenses through [provide means of funding].

[Your home address]

[Your occupation]

[Your signature]”

“April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

Chanakyapuri, New Delhi 110021

Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy

I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.

Hotel reservations for our holidays in the Netherlands and France

Also, the additional documents required for Medical Purposes Schengen Visa Application:

June 10, 2017 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel

June 11, 2017 – Sightseeing in the Netherlands

June 17, 2017 – Chateau de Versailles

June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France

Frequently Asked Questions:

What are the types of schengen visa cover letters, what should your cover letter include, was this helpful, related posts, cover letter for hse position (5 samples), cover letter for lunch monitor (5 samples), cover letter for dnata equipment operator(5 samples).

Letter Templates & Example

Journey to Japan: A Comprehensive Cover Letter Sample for Japan Visa Application

Planning a trip to Japan can be both an exciting and nerve-wracking experience, especially when it comes to the visa application process. One key element of the application is the cover letter, which provides important details about your travel plans and purpose for visiting Japan. To assist with this process, we’ve compiled a selection of cover letter samples for Japan visa, that you can use as a reference and edit as needed. By following these samples, you’ll be able to create a stand-out cover letter that showcases your personality, intentions, and overall readiness for a trip to Japan. So, let’s get started with crafting a compelling cover letter that will impress the Consulate-General of Japan and help you obtain your visa with ease!

The Best Structure for Cover Letter Sample for Japan Visa

If you are planning to apply for a Japan visa soon, then you need to prepare a cover letter. In Japan, the cover letter is called ‘detailed explanation of the purpose of visit’ or ‘shuhen moushikomi sho.’ In this letter, you need to explain the reason why you want to go to Japan, your itinerary, and other necessary details. Having a well-structured cover letter can improve your chances of getting approved for a Japan visa. Here are some tips on how to structure your cover letter.

1. Introduction In the first paragraph, introduce yourself and give a brief overview of who you are. Include your name, occupation, and purpose of traveling to Japan. Keep this section short and get straight to the point.

2. Purpose of Travel This is the most important part of your cover letter. Describe your reason for visiting Japan in detail. Be specific and clear in explaining the purpose of your travel, whether it’s for tourism, business, or visiting friends and family. Include where you plan to stay, your itinerary, and the dates of your stay.

3. Supporting Information In this section, provide additional information that supports your purpose of travel. For example, if you’re visiting Japan for a business meeting, provide details about the meeting, including the name of the company, the purpose of the meeting, and who you will be meeting with. If you’re visiting Japan for tourism, mention the attractions you plan to visit and why you’re interested in them.

4. Personal Information Include your personal information, such as your passport details and contact information. Make sure that you include a valid email address and phone number.

5. Closing In the last paragraph, thank the consulate for considering your application and express your excitement about visiting Japan. End the letter with a polite and respectful tone.

In conclusion, a well-structured cover letter is crucial to the success of your Japan visa application. By following the above tips, you can create a compelling cover letter that showcases your purpose for visiting Japan. Remember to keep your cover letter concise and to the point, and make sure that you provide all the necessary information. Good luck!

7 Sample Cover Letters for Japan Visa

Cover letter for japan visa – business.

Dear Visa Officer,

I am writing this letter to support the visa application of [Name of Applicant] who is planning to visit Japan for business purposes. As the [Your Position] at [Your Company Name], I have had the pleasure of working with [Name of Applicant] for [Duration of Work Relationship]. Having witnessed [his/her] skills and experience in the field of [Industry], I am confident that [he/she] will make a valuable contribution in advancing our business in Japan.

[Name of Applicant] has been entrusted to represent our company in meetings, conferences, and negotiations with Japanese clients and partners. [He/She] is well-equipped with the knowledge of Japanese business etiquette, culture, and language. [His/Her] expertise in [Specific Skill] and excellent communication skills will allow [him/her] to effectively communicate our business values and negotiate deals that benefit both parties.

Thank you for your consideration in granting [Name of Applicant]’s visa application. I’m confident that [his/her] purpose of visiting Japan is genuine and I fully support [him/her] in this endeavor.

[Your Full Name]

Cover Letter for Japan Visa – Tourism

I am writing this letter to support the visa application of [Name of Applicant] for tourism purposes. As [His/Her] [Relationship], I have known [Name of Applicant] for [Duration of Relationship] and can confidently recommend [him/her] for a Japan visa. [He/She] is an avid traveler and is excited to explore the rich cultural heritage and attractions Japan has to offer.

As a [Nationality] citizen, [Name of Applicant] understands the importance of respecting and immersing oneself in the local customs and traditions when visiting foreign countries. [He/She] has meticulously planned [his/her] travel itinerary, which includes visiting [Landmarks, Festivals or Specific Places of Interest]. [His/Her] research on Japanese culture, history, and cuisine reflects [his/her] sincere interest in Japan and [he/she] plans to experience all these personally.

I am confident that [Name of Applicant]’s visit to Japan will be enjoyable and memorable. [He/She] is a responsible traveler who will comply with Japan’s laws, regulations, and visa requirements. Please feel free to contact me if you require any further information in supporting [his/her] visa application.

Cover Letter for Japan Visa – Visit Family

I am writing this letter to support the visa application of my [Relationship] [Name of Applicant] for visiting Japan to meet [his/her] family. [Name of Applicant] is [Your Nationality] and [he/she] resides in [Your Current Country]. [His/Her] parents, siblings, and extended family members are residents in Japan and [he/she] is eager to meet them and spend some quality time with them.

[Name of Applicant] is financially stable and will take care of [his/her] expenses during the visit. [He/She] will be staying with [his/her] family and therefore, accommodation expenses are taken care of. [He/She] has already obtained [his/her] leave of absence from [Work/School] and is making all necessary travel arrangements.

I assure you that [Name of Applicant] will abide by the Japanese laws and regulations, and return to [Your Current Country] upon completion of [his/her] visit. I hope you understand the importance of family and appreciate your consideration in approving [his/her] visa application.

Cover Letter for Japan Visa – Employment

I am writing this letter to support the visa application of [Name of Applicant] for employment in Japan. As [His/Her] [Relationship] and [Current Position] at [Company Name], I have had the pleasure of working with [Name of Applicant] for [Duration of Work Relationship]. I strongly recommend [him/her] for employment in Japan.

[Name of Applicant] is an expert in [Area of Expertise] and [has/have] [Number of Years] years of experience in this field. [His/Her] skills are in high demand in Japan, and [he/she] has been offered a position as a [Position] at [Company Name] in Japan. [Name of Applicant] has already secured [his/her] work visa and is in the process of relocating to Japan.

[Name of Applicant] is a responsible, hardworking, and reliable employee and has made significant contributions to our company. [He/She] is fluent in Japanese language and has also undergone training in Japanese business culture and etiquettes. [His/Her] adaptability and positive attitude will help [him/her] in adjusting to the Japanese work environment, including effective communication, teamwork, and respect for time and hierarchy.

Thank you for consideration in granting [Name of Applicant]’s visa application. I’m confident that [his/her] purpose of visiting Japan is genuine and I fully support [him/her] in this endeavor.

Cover Letter for Japan Visa – Education

I am writing this letter to support the visa application of [Name of Applicant] for education purposes at [University Name] in Japan. I am [His/Her] [Relationship] and have known [him/her] for [Duration of Relationship]. I have full confidence that [he/she] is fully capable and motivated to pursue [his/her] academic goals in Japan.

[Name of Applicant] has already been accepted in the [Name of Program] at [University Name] in Japan. [He/She] has secured [his/her] admission and has made all necessary arrangements for accommodation, travel, and finances. [He/She] will be pursuing [His/Her] Master’s degree in [Field of Study] and [he/she] is excited to explore Japanese culture and language.

[Name of Applicant] is a diligent student and [has/have] consistently achieved academic excellence in [His/Her] previous academic pursuits. [He/She] has also undergone training in the Japanese language and is proficient in Japanese language proficiency levels N3/N2. I assure you that [he/she] will abide by the Japanese laws and regulations and return to [Your Current Country] upon completion of [his/her] studies.

Thank you for your time and attention. Please do not hesitate to contact me if you require any further information in supporting [Name of Applicant]’s visa application.

Cover Letter for Japan Visa – Medical

I am writing this letter to support the visa application of [Name of Applicant] for medical treatment in Japan. [Name of Applicant] is [Your Nationality] and is suffering from [Medical Condition]. [He/She] has been referred to [Hospital Name] in Japan for [Medical Procedure/Consultation].

[Name of Applicant] is in need of urgent medical attention, and [His/Her] health condition requires [Specific Procedure/Consultation] that is not available in [Your Current Country]. [He/She] has already received the necessary recommendation from [Medical Institution] and [His/Her] medical records have been duly furnished to the Embassy. [Name of Applicant] has also secured an appointment with [Doctor/Hospital] in Japan and has made all necessary arrangements for travel and finances.

I urge you to consider and approve [Name of Applicant]’s visa application in a timely manner so that [he/she] can receive the medical care that [he/she] needs. [He/She] plans to return to [Your Current Country] upon completion of [His/Her] medical treatment.

Cover Letter for Japan Visa – Family Event

I am writing this letter to support the visa application of my [Relationship], [Name of Applicant] for visiting Japan to attend [Specific Event]. [Event] is of utmost importance to our family and [Name of Applicant] would like to participate in this event that is scheduled to take place from [Event Date].

[Name of Applicant] is [Your Nationality] and is planning to travel to Japan on [Date of Arrival]. [He/She] has already obtained [His/Her] leave of absence from [Work/School], and has made all necessary travel arrangements. [He/She] will be staying with our relatives in Japan and therefore, accommodation expenses are already taken care of. [He/She] is financially stable and will take care of [His/Her] expenses during the trip.

I hope you understand the importance of this family event and appreciate your consideration in approving [Name of Applicant]’s visa application.

Tips for writing a cover letter sample for Japan visa

Writing a cover letter for Japan visa can be a daunting task, especially if you’re not familiar with the Japanese culture and their visa application procedures. However, by following some tips, you can create a convincing cover letter that will increase your chances of getting your visa approved.

Firstly, make sure to address your cover letter to the relevant authority. In Japan, the visa application process is handled by the Embassy or Consulate, so it’s important to address your letter to the person in charge of the visa application. You can usually find the information on their website or by contacting them directly.

Secondly, explain the purpose of your trip to Japan clearly and concisely. Whether you’re visiting Japan for tourism, study, or business, make sure to state your intentions in a straightforward manner. If you’re visiting Japan for business, for example, mention the name of your company and the reason for your visit.

Thirdly, provide evidence that you have enough funds to cover your trip to Japan. Japan has strict visa requirements, and one of them is that you should have enough savings to cover all of your expenses during your stay. You can provide bank statements or proof of employment to show that you have the financial means to support yourself.

Fourthly, be honest and genuine in your cover letter. Japan values honesty and integrity, and a dishonest or fake cover letter will not only hurt your chances of getting a visa but also damage your reputation.

Finally, make sure to proofread your cover letter several times and have someone else read it. Spelling and grammatical errors can give the impression of carelessness, and it shows that you didn’t put enough effort into your application.

In conclusion, writing a cover letter for Japan visa requires careful attention to detail and adherence to strict requirements. By following the above tips, you can create a convincing cover letter that will help you obtain your visa and make your trip to Japan successful.

Cover Letter Sample for Japan Visa FAQs

What is a cover letter for a Japan visa?

A cover letter for Japan visa is a letter written by the visa applicant stating the purpose of their trip to Japan, specific details about their itinerary, and any other supporting information to convince the Japanese consulate that they will abide by the country’s laws and regulations.

What should I include in my cover letter for a Japan visa?

Your cover letter for a Japan visa should include your personal information, purpose of travel, intended travel dates, detailed itinerary, details of your accommodation, and your financial capability to support your stay in Japan.

What is the ideal length of a cover letter for a Japan visa?

Generally, your cover letter for a Japan visa should be one page in length. However, you can extend it to two pages if necessary.

How should I address the consular officer in my cover letter for a Japan visa?

You can address the consular officer as “Dear Sir/Madam” or use their last name if it is specified in the visa application instructions.

Can I use a template for my cover letter for a Japan visa?

While there are many templates available online, it is best to customize your cover letter to your specific trip to Japan. Customize the information and emphasize your unique circumstances, such as your relationship to any Japanese partners, if you have any, or your specific tourist destinations.

What are some tips for writing a successful cover letter for a Japan visa?

Making sure your cover letter has a clear purpose, is well-written, and includes any supporting documents are crucial to writing a successful cover letter for a Japan visa. You should also make sure that your itinerary is well-documented and that you have proof of financial capability to support your stay in Japan.

Can I include my spouse or children’s details in my cover letter for a Japan visa?

Yes, it is ideal to include your spouse and children’s details in your cover letter for a Japan visa, especially if they will be accompanying you on your trip. You should list their names, relationship to you, and passport details for the consular officer’s reference.

Thanks for checking out our cover letter samples for Japan visa!

We hope our examples have been helpful in crafting your own document to improve your chances of securing a visa. Remember to personalize your letter according to your own circumstances and to follow the guidelines set by the Japanese embassy. If you have any questions or feedback, feel free to leave a comment below. Don’t forget to come back and visit us for more useful tips and information regarding travel and visa applications. Safe travels!

Cover Letter Sample for Turkey Visa Application: Templates and Tips A Comprehensive Guide to Crafting a Winning Cover Letter Sample for Canada Visitor Visa Effective Cover Letter Sample for Student Visa Application 10 Cover Letter Examples for Cabin Crew That Will Help You Stand Out Sparkle with Success: Use Our Cover Letter Template for Jewelry Expert Tips: Sample Cover Letter for Project Proposal That Will Get You Noticed

Sample Letter for UK Tourist Visa Application (2019 Cover Letter Template)

In this article, we are going to discuss how  you can write your UK visitor visa supporting letter in 2019.

This is because your goal is going to be the same whether you are applying for a UK, US, Canadian or a tourist visa for another country – to convince the person deciding your application that you will return to your home country and not overstay .

This is one of the most helpful things that you can do to increase your chances of a successful UK visitor visa application .

After all, the Home Office caseworkers are very suspicious people and you should do everything that you can to persuade them that you are a ‘genuine’ and ‘credible’ visitor.

There is no one set letter template that can be effectively used for all UK visitor visa applications since every application is different and unique to your own individual circumstances.

There are different aspects that your visit visa supporting letter should discuss and we will discuss each of them in turn:

• An introduction / summary of your visit visa application
• List of documents that you are including
• The purpose of your visit
• Why you will not overstay your UK visa
• The dependants that you will be applying with (if any)
• Your ability to adequately maintain yourself during your UK visit
• Whether your sponsor meets the sponsor requirements (if you have one)
• Confirmation that you are not using frequent and successive visits to make the UK your main home (if relevant)
• Potential weaknesses in your application
• Contact details of other relevant persons

SUB-HEADING NUMBER 1

Introduction/Summary

My name is [NAME] and I am [NATIONALITY] . I am applying from [COUNTRY OF RESIDENCE] and I am applying for a standard [6 month/2 year/5 year/10 year] UK visitor visa.

In discussing that I am a genuine and credible UK visitor visa, this letter will cover:

• A list of the supporting documents that have been submitted alongside this supporting letter

The purpose of my visit

• Reasons why I will comply with the terms of the visa and why I will  not overstay
• Information relating to  dependants applying with me (delete if appropriate)
• My ability to adequately maintain myself [ and any dependants (if relevant) ] during intended UK trip
• Information relating to my sponsor (delete if appropriate)
• Why I am not using frequent and successive visits to make the UK my main home [( if relevant )]
• Potential perceived weaknesses in my application
• Contact details of other relevant persons you may wish to contact

Why is this section important?

This section provides a clear outline of the things that Home Office caseworkers are most interested in.

By providing a clear and relevant structure , you are immediately letting the Home Office caseworker know that you have a good understanding of the Immigration Rules as they apply to visitor visas.

It also makes it easier for the Home Office caseworker to read. The clearer and easier you make it for the Home Office caseworker, the happier that they will be.

SUB-HEADING NUMBER 2

List of included documents

In support of my UK visitor visa application, I have included the following documents:

The Home Office tend to lose documents quite often, unfortunately.

By stating that you list a certain documents, the Home Office caseworker will then know that the document may have indeed been lost on the way.

This increases the likelihood of the Home Office caseworker getting into contact and asking for the missing document .

By having something similar to the above table, you again increase the clarity and ease of reading for this cover letter.

The Home Office caseworker will be able to refer to this table to quickly identify the relevant document when considering your application and it will again provide good impression.

SUB-HEADING NUMBER 3

The main purpose of my visit is to [INSERT ONE SENTENCE SUMMARY] .

[Discuss what you intend to do in the UK in more detail here]

I am fully aware of the permitted and prohibited activities found in Immigration Rules Appendix V: visitor rules .

Example Itinerary #1

The main purpose of my visit is to attend my niece’s university graduation .

The following is my itinerary and includes the likely costings of the UK visit:

23rd May (Day 1)

Hopefully, I will be flying to London Heathrow from Bangkok, Thailand. As evidenced by the attached return flight tickets and return flight ticket receipts (Appendix 8 and 9), the cost of return of this flight is £884.

24th May (Day 2)

I will be picked up at the London Heathrow by my sister and will stay at her accommodation, 22b Iverson Road, London, NW6 2HE for two nights.

Please see the attached letter of support from my sister, which has been labelled Appendix 11.

Whilst I expect that I will spend around £30 on airport food, I will incur no costs for accommodation.

25th May (Day 3)

I will attend my niece’s graduation on this day, which is the main purpose of my trip to the UK.

The graduation is taking place at the University of Leeds campus.

We will travel from my niece’s accommodation in London to the University of Leeds by train, the expected cost of which is £80 for a return train ticket (see Appendix 13).

In support of these plans, please see the attached letter from my niece’s university (Appendix 5), confirmation of my niece’s graduation (Appendix 4) and the letter of support from my niece (Appendix 7).

Since the graduation is scheduled to finish at 11.30am, this will give us plenty time to enjoy a nice meal at our favourite restaurant, ‘Almost Famous’ in Leeds.  I will have £50 set aside for this meal.

Once we have arrived back in London, I will again stay at my sister’s accommodation, which will mean that I will incur no extra costs with regards to accommodation.

26th May (Day 4)

My last day is expected to start early in the morning as my sister will drive me to London Heathrow in time for my 8am flight back to Bangkok.

I have set aside £30 for food and drink at the airport.

The total expected cost for this trip is therefore £190 for my 4-day trip, not including the return flight tickets that I have already paid £884 for.

In light of my personal savings account at Appendix 17 that shows savings of £12,200 (as converted by oanda.com), it is therefore clear that I can adequately provide for myself during my 4-day visit to the UK.

Example Itinerary #2:

The main purpose of my visit is to attend my niece’s university graduation.

The purpose of your visit is a key consideration when deciding whether the Home Office should grant your UK visitor visa application.

The clearer that your purpose for visiting the UK is, the more genuine and credible you will appear to be .

Because of this, it is therefore helpful if you are able to use this letter of support to clearly discuss your plans and the costs associated with the UK trip .

In this section of the letter of support, it will be good if you cross-reference your stated intentions with evidence that you submit in your application.

For example: I will be taking the train on the 25th May, 2020 from London Heathrow to Leeds train station, which will cost £80. Please see appendix 13 that shows this .

It will also be good to get letter of supports from family or friends that supports your stated intentions.

For example, if you are visiting a specific family member or friend in the UK, a letter of support from them will also be helpful to include.

SUB-HEADING NUMBER 4

Why I will not overstay the UK visitor visa

I fully intend to return to [my home country OR make an onwards journey to COUNTRY] before my UK visitor visa expires.

I have a good life back home and I would absolutely not want to trade it for a life as an outlaw in the UK.

The following are reasons that I would you to consider when deciding my application:

#1 My good immigration history

My unblemished UK immigration history is one indication that suggests that I am likely to comply with the terms of the UK visit visa and return to my home country prior to the visa expiration.

Example : “In 2012, I was issued a UK visitor visa for 6 months (see appendix 13 which is a copy of page 34 of my attached passport). In 2015, I was also issued a UK visitor visa (see Appendix 14 which is a copy of page 36 of my attached passport. In all of the above instances, I left before the expiration of the visa. I also complied with all of the visa conditions.”

#2 My family ties to my home country

My family back home is another strong indication that I will return to my home country prior to the UK visitor visa expiring.

[Discuss family members back home here, especially if they are dependant on you].

Example : My son, Jeremiah (13 years of age) and my daughter, Jodie (15 years of age), will stay in my home country of Bangladesh during my 9-day trip to the UK. Please see their attached passport scans at Appendix 8 and 9. During my UK visit, Jeremiah and Jodie will be cared for by my husband, Andy Jones, as evidenced by my husband’s letter of support at Appendix 14, which includes a copy of his passport at Appendix 15.

#3 My financial and economic ties to my home country

My financial and economic ties to my home country are other factors that strongly suggest that I have no reason to trade my life in [HOME COUNTRY] with a life as an illegal alien in the UK.

My assets and income are discussed in more detail below, under the sub-heading ‘My ability to adequately maintain myself in the UK’.

#4 Other links with my home country

Example : I am currently studying a degree at Chiang Mai University, Thailand. Please see the attached letter from my university at Appendix 6 that confirms this. Please also see the attached term dates for my course at Appendix 7 that confirms that my intended trip to the UK is not during term-time but rather during the summer holidays.

The main reason why visit visa applications are refused is that the Home Office are scared that you will use the UK visitor visa to enter the UK,  disappear and overstay your visa illegally .

SUB-HEADING NUMBER 5

Dependants I am applying with (if relevant)

As stated in the online application form, I am applying with child dependant(s), [NAME(S) AS STATED IN PASSPORT(S), AGE(S) & THEIR RELATIONSHIP TO YOU] .

Obviously, if you are not applying with any child dependants, you can ignore this sub-heading .

However, if you are applying with child dependants, it is important that you are fully aware of the additional requirements that will apply.

In summary, you must show:

#1 That you (or your sponsor) will be able to adequately provide for any child dependants that are also applying for a UK visitor visa.

This is obviously linked with your ability to adequately maintain yourself – i.e. by the showing of assets and income.

In order to maintain a clear structure for this letter of support, you should make sure you sufficiently discuss your finances in the subheading ‘My ability to adequately maintain myself during the UK visit’ below.

#2 That all duties of care obligations with regards to child dependants will be met

Simply showing sufficient financial assets and income will not always suffice.

If, in light of all the circumstances, it is not clear how the child’s welfare will be looked after in the UK, it is likely that the application will be refused .

Like many UK visa applications, the child’s welfare is of an extremely high importance .

#3 That parental consent is given

Parental consent is a requirement for children’s UK visitor visas.

This requirement is usually satisfied where the visit visa applications are made on behalf of a child, although i t is important that you are aware of the situations where the requirement will not be met .

If you are divorced with your child’s other parent, the parent with sole responsibility or legal custody must provide parental consent, which can be met via a letter of support.

SUB-HEADING NUMBER 6

My ability to adequately maintain myself during the UK visit

I confirm that I can adequately maintain myself [as well the dependants who are applying with me] . To support this, I will now discuss my sources of income and financial assets.

#1 My sources of income

#2 My assets and/or cash savings

#3 My on-going financial commitments

Example : I am employed as a journalist for The Daily Paper Company in Pakistan. I receive a gross annual salary of PKR 3,000,000 and I have permission from my employer to have paid leave for the week that I will be visiting the UK (see Appendix 8, which is a signed letter from my employer). For clarity, PKR 3,000,000 equates to 15,102 pounds sterling, as stated by the closing spot exchange rate found on www.oanda.com . As evidenced by my attached bank statements (see Appendix 3), I saved a total of PKR 1,500,000 over the past 8 months to help fund my UK visit. This is the equivalent of £7,550 pounds sterling. I also own my own house in Pakistan. Please see the attached documentation (Appendix 11-13) for 12 Wahdat Road, Lahore. The property’s worth, as stated on zoopla.com, is PKR 13,000,000 (Appendix 14).

It is crucial that you are able to convince the Home Office caseworker that you have sufficient resources to maintain and accommodate yourself adequately for the whole of your planned visit to the UK.

This includes the additional costs associated with applying with any dependant children.

If the expected cost of the visit is high when compared to your overall resources (or your sponsor’s overall resources), then questions may be raised regarding the genuineness of your intentions .

Unlike a UK spouse visa , there are no set rules regarding the amount of funds that you (or your sponsor) will need to show.

For example, there is no rule saying that an income of £10,000 is required or cash savings of £5,000 or more.

Instead, the Home Office caseworker will look at your circumstances (and your sponsor’s circumstances, if you have one) and your stated intentions and then make a decision based on that.

At the very minimum, it is clear that you have to prove that you can afford:

I) The cost of travelling to and from the UK ;

II) Any costs associated with applying with dependant children ;  and

III) What you say you intend to do in the UK (e.g. shopping or visiting a family in London).

There are a few points to note regarding evidencing assets and income .

Firstly, both your supporting letter as well as the documents that you submit should make the source of cash savings clear.

If your personal bank account shows a sudden and relatively large injection of cash into your bank, this may seem suspicious.

Secondly, you should make it clear that you can access  to the cash savings.

SUB-HEADING NUMBER 7

My sponsor (include this sub-heading only if you have one)

I am being sponsored by [ SPONSOR’S NAME ], who is my [ RELATIONSHIP TO APPLICANT ]. As evidenced by the attached documentation, [ SPONSOR’S NAME ]’s [ASSETS/INCOME] is more than enough to adequately provide for myself [and my dependant children who are applying with me] during my stay in the UK.

I can confirm that the relationship between [ SPONSOR’S NAME ] and I is genuine. Please see the attached documentation regarding this, as well as the attached letter of support from [ SPONSOR’S NAME ] that confirms [ HIS/HER ] intention to sponsor me.

• Whether the relationship is personal or professional
• How you met,
• Where you first met,
• How often you meet,
• How often you communicate with each other]

SUB-HEADING NUMBER 8

Why I am not using frequent and successive visits to make the UK my home (include this sub-heading if you have previously been issued a UK visitor visa only)

SUB-HEADING NUMBER 9

Potential weaknesses in my application

Include this section only if there are any potential weaknesses in your application.

I recognise that [ REASON 1 ] can raise doubts about the genuine and credibility as a visitor.

[Discuss this here and explain why that should not adversely affect your UK visitor visa application]

I recognise that [ REASON 2 ] can raise doubts about the genuine and credibility as a visitor.

Example : In 2016 I was previously refused a UK visitor visa on the grounds that I was not able to adequately show that I can maintain myself. Please see appendix 3, which is a copy of this refusal letter. It was unfortunate that important financial documents, such as employer pay slips and bank statements, were not received by the Home Office – hence not being able to show that I could have adequately maintained myself. In any event, one month after receiving the refusal letter, I submitted another UK visitor visa application. Fortunately, the Home Office received all of the supporting documents and my UK visitor visa application was swiftly approved. In light of this, my previous UK visitor visa refusal should not adversely affect this application as not only have I shown adequate funds to cover my trip to the UK in this application, but the reason for the previous refusal does not apply to my case.

It is important to directly address the potential weaknesses of your application.

This is because Home Office caseworkers are trained specifically to identify weaknesses in applications.

SUB-HEADING NUMBER 10

Relevant contact details

I can appreciate that you may want to contact my friends and family.

If you would like to do so, the following are some friend and family member’s contact information:

[FAMILY OR FRIEND NAME 1], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 2], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 3], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 4], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 5], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

If you would like to contact any other individuals or organisations and I have not provided their contact details, please feel free to get in touch and I will be more than happy to provide them.

In some cases, the Home Office caseworker may want to contact relevant third parties in your application in order to validate information to help decide whether they think you are a genuine and credible visitor.

Hopefully you found this article helpful.

Spending time writing a comprehensive covering letter is certainly a worthwhile activity as it is the best place for you to discuss relevant pieces of information in detail.

When writing the covering letter, remember:

• Using simple, straightforward English is best .
• Try to keep the contents of your supporting letter as relevant as possible
• When you can, cross-refer to documentation throughout your supporting letter
• As long as the structure of the letter is clear, it is worthwhile discussing different aspects of your application in great detail .

Related Articles

Visitor Visa UK Application Form 2020 [45 things you NEED to know before submitting]

Long Term Visitor Visa 2019 and 2020 Guidance

UK Visitor Visa Requirements in 2020

The Ultimate UK Visitor Visa Guidance for 2020

Leave a reply cancel reply.

Your email address will not be published. Required fields are marked *

Letter to Embassy for Visa Request: Cover Letter Guideline for 2023

Going abroad is fun.

But facing the embassy with a visa application?

Quite the opposite- It’s literally nerve-wracking. 

The embassy is the gatekeeper, ensuring that only those who meet the requirements are granted access to the country. And guess what the first step to step into that gate is?

Submit a cover letter to the Embassy for Visa Request.

So, what the heck is this actually?

Well, it is a formal document written by an individual or organization seeking to obtain a visa to travel to a foreign country.

The letter to the embassy for visa requests is a crucial part of the visa application process. We know the most difficult step ever is the first step. 

Don’t lose your spirit!

We’ll walk you through the whole process of writing a perfect cover letter for the embassy to show your credibility and eligibility for a visa. We break that big plan into small steps so that you can keep your own pace.

So, let’s make the first step right…….

But Do I need a cover letter for my visa application? Is it mandatory?

Well, it depends on the country you are applying to and the specific visa category you are applying for. But most of the embassies of the developed countries ask for a cover letter first. And often mention as required documents for visa application. Some countries don’t specifically ask for a cover letter, but it’s always recommended to attach one.

• Schengen visa
• Canadian Visa
• Australia visa , etc.

A cover letter can provide additional information about the purpose of your trip, your travel itinerary, financial and professional details, and any other relevant details that may not be covered in the standard visa application form.

Types Of Visa Cover Letters

There are different types of visa cover letters. And it highly depends on the purpose of the trip Here are some common types of visa cover letters:

Business visa cover letter: The Letter to Embassy for visa requests for business is used for business trips. This usually includes details about…

• The purpose of the trip, 
• The company you will be visiting,
•  And any business meetings or events you will attend. 
• Who will sponsor the trip, along with the details of the financials

Tourist visa cover letter: This type of cover letter is used for leisure trips. It should include information like…

• Your travel itinerary
• The places you plan to visit and how this resonates with you
• And the activities you plan to do
• How will you fund the trip and proveness of the fund

Work visa cover letter: A work visa Cover letter is used for applying for a visa to work in a foreign country. It should include papers about…

• Your job offer
• Your qualifications
• And your ties to your home country.

Family visa cover letter: This type of cover letter is for individuals applying for a visa to visit family members who live in a foreign country. It should include information about…

• Your relationship with the family member
• The purpose of the trip
• And your financial support to visit & live there.

Medical Purpose: The formal explanation demonstrates you’re planning to enter that country for treatment and medical purposes only. This includes…

• Your medical condition
• The type of treatment you need
• The hospital and location of the medical facility where you will be receiving treatment
• Length of stay
• Financial support
• Previous medical history etc.
• Return plan

How do I write a letter to an embassy for visa?

A cover letter is a formal letter, we need to attach this to many visa applications like Schengen visas . Since it’s formal, keep it concise, clear, and professional. So, wondering How do I write an introduction letter to an embassy?

Here is a step-by-step guide for you……

Step 1: Decide the type of visa you’re applying

This is a crucial part. Depending on the purpose of your visit, you have to determine which type of visa you’re going to apply for. 

Step 2: Gather all the documents accordingly

Now you know which type of visa is suitable for you, right?

Now check which papers and documentation are required for the visa. Make a list of them and gather them all. And if needed notarized or attested the papers before moving to the next step. 

As we mentioned before, these document requirements are based on the purpose of your visit, but here is some basic information that should be included in a letter to the embassy for a visa request:

• The intended length of stay
• The applicant’s personal details (e.g., name, address, passport number, etc.)
• Details of any previous travel history
• Evidence of financial support (e.g., bank statements, sponsor letter, etc.)
• Details of accommodation arrangements
• Any other relevant information that may support the visa application

Step 3: Prepare a detailed list of Planned Itinerary

You have to mention the itinerary in your cover letter.

This is a must!

This plan will help you to demonstrate that you have planned your trip wisely. At the same time, have taken into account all the necessary travel arrangements (flights, accommodations, transportation, etc).

Step 4: Write the letter by putting all the information together

You have all the material at hand, right?

It’s time to take the pen & write it down.

Explain why you are interested in visiting the country and what you hope to gain from your visit. Follow our template to maintain what to bring one after another. 

Write the whole thing in a professional tune. Most importantly, keep it clear and to the point.

Step 5 (optional): Proofread & Double check all documents before submitting 

A letter with silly errors or grammatical mistakes can give you a bad impression. And it can negatively impact your visa application. 

You don’t want this either, right?

So, proofread your letter to ensure that you present a polished image to the embassy officials. Also, Cross-check all the required documents before submitting them to the embassy.

Tips to craft a well-written and professional letter that will give a great first impression in Embassy

• Start by addressing the letter to the appropriate embassy. You can check the embassy’s website to find out the correct address for the letter.
• Introduce yourself with your little background and make the purpose of your letter very clear.
• Organize your letter in a clear and logical structure.
• Express your gratitude for the embassy’s time and consideration. And mention that you understand the importance of following the laws and regulations of the country.
• Avoid using overly complicated language or too much technical jargon can make confusion.

US Visa Appointment Bangladesh: Emergency, Schedule & Reschedule

Can you enter mexico with us visa (2024 regulations), leave a comment cancel reply.

Save my name, email, and website in this browser for the next time I comment.

WTO / Letters and Emails / Request / 30 Sample Invitation Letters for Visa (Family, Visitor, etc.)

30 Sample Invitation Letters for Visa (Family, Visitor, etc.)

An invitation letter for a visa is written to invite an individual to visit you in a foreign country.

You must be a resident of that country to write and send this letter to your friend, family member, or any other person of your choice. This letter is also known as an invitation letter to a friend. It should highlight how you plan on taking care of them once they arrive in the country. The letter will be used to inform the consul of the embassy that you are inviting a particular friend and that you will be taking care of them for the period they will be in the country.

There are different invitation letters , apart from the letter for a visa. For instance, you can write a business invitation letter to persuade the invited person, group, or company to attend the event, inform the invited party of the essence of the event, or advise the invited party on the importance of attending the gathering.

Free Templates

Types of Invitation Letter

There are different types of invitation letters that you can write. The letter can be handwritten, typed, printed, and sent through email or postal mail. The first and most crucial step is considering your audience and the information you want to share with them. Also, keep in mind that handwritten letters are more effective since they feel more personal and sincere.

Here are some types of invitation letters you may write:

Invitations from family and friends

This letter invites a friend or family member to visit them in a foreign country. If you have several friends or family members in that country, the best option is to pick a family member or friend who has been a resident of that country for a long time.

Also, it is best to choose a person who has a stable job. You should also establish and provide evidence of your relationship with the individual. For example, you can use a birth certificate to prove your relationship with this family member.

Business invitation letter

This letter is prepared and sent by a business partner or another company to you as an invitation. The letter is meant to invite you to visit another country for a business meeting or other business purposes. The company’s manager or representative writes this letter.

It should establish the relationship between the sender and recipient of the letter, highlight all the business activities to be accomplished during that time, and mention the job position, salary, and details of your current employment.

If you are the one writing this letter, it is necessary to prepare it two or more weeks before the date of the event. This way, the invited party can plan and schedule the event in their own time. Also, you are more likely to see the invited people attend the event if they receive the letter.

Sponsor invitation letter

In this case, a sponsor invitation letter is written and sent to invite you to attend a conference, give a speech, or even make a presentation. The person who sends you this letter is usually the one sponsoring the event and would like you to make an appearance.

Whatever the case, this letter is meant to inform you of why you were selected, the period of your stay, and the schedule for all the activities. The sponsor might be an individual, a company, or even the event organizer . They are responsible for all the activities you might indulge in at the event.

Hospital invitation letter

If you need to go for treatment in another country , you will receive this letter from the target hospital. For instance, you may require this letter to receive treatment from a physician in the U.S. You will need to start by first applying for a B-2 tourist visa for medical reasons at your embassy.

Your treatment needs must be proven to be only accessible at that hospital in the U.S. before you can receive this letter from that particular hospital. You will also need to prove that you can afford all the payments arising from the treatment before the B-2 tourist visa is processed and the letter is sent to you.

College invitation letter

This letter is another invitation letter you can either write to or receive from someone. It is meant to invite you to attend different college events. For example, you will receive a college invitation letter if the sender wants you to attend a college fest, conference, party, wedding, or other college events.

If you are writing this letter, ensure that you maintain a respectful and convincing tone. Your tone is meant to encourage the recipient of your letter to attend your college event.

How Do You Write a Visa Invitation Letter?

Since this letter for a visa is an important document, you should know how to write it appropriately. Therefore, here is a step-by-step guide on how to write this letter for a visa.

With these steps, you will be able to write the letter containing all the components required in the letter:

The header is considered the first part of the letter. The details that must be included in the header are usually written on the top left side of the letter. These are the details you will write at the beginning of the letter:

• Date: The date is essential for preparing the letter and must be included.
• Embassy name and contact information: Since the letter is written to the embassy, you should include the embassy’s name. After this, you must include the embassy’s address and other necessary contact details in the letter.
• Salutation: You should also include greetings meant for the person to whom you are writing the letter. The recipient of this letter is usually an individual at the embassy. For example, “Dear (Visa Officer).”

Introduction

The details in this section should be written in the introductory paragraph of the letter for a visa. This information about you is essential as you invite another person to stay in a foreign country. Therefore, ensure that the information is correct and complete.

• Write your name: Include your complete and official name in the letter.
• Your person’s status: Your citizenship status is also required, as you must be a citizen of the country to invite someone to visit.
• You need to provide your contact information: You must include your contact details, such as phone number, email address, and complete location address, as it is a requirement of the letter.

The body is the most crucial section of the letter; it must be positive and convincing so that your friend or family member can visit you. This section must be written to elaborate on your purpose.

This part must contain the following information:

• Write the friend’s name and passport information: You need to provide details about the person you want to visit, their full official name, and their passport information.
• Specify the purpose of their visit: Since you invite them into the country, you need to explain why they visit you. You need to explain the genuine purpose of their visit.
• Tell them about your relationship with them: You need to highlight your relationship with them and provide evidence of that relationship.
• Specify trip dates: The embassy will also require details of the dates they will be staying with you. For example, you need to include when they will arrive and when they will leave.
• Write the names of places you’ll visit: Since your friends or family members are outsiders to your country, you need to indicate the names of all the places they will visit with you.

The final section is also essential and includes asking the embassy to reach out for further information or clarification. You should then close your letter by thanking them in anticipation of their positive response.

Invitation Letter for Visa Template

[Your Full Name]

[Your Street Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Embassy or Consulate Name]

[Embassy or Consulate Address]

Dear Sir/Madam,

Subject: Invitation Letter for [Visitor’s Full Name] – [Relationship to You], Visa Application

I, [Your Full Name], residing at [Your Full Address], am writing this letter to support the visa application of my [relationship to you, e.g., friend, family member], [Visitor’s Full Name], who resides at [Visitor’s Address]. This letter serves as a formal invitation for [him/her/them] to visit me in [Your Country] for [purpose of visit, e.g., vacation, attending a family event, etc.], from [Start Date of Visit] to [End Date of Visit].

[Visitor’s Full Name] plans to stay with me at my residence for the duration of [his/her/their] visit. During [his/her/their] stay, we intend to [briefly describe planned activities, e.g., sightseeing, attending cultural events, visiting local landmarks, spending time with family, etc.]. I assure you that [Visitor’s Full Name] will leave [Your Country] before the expiration of [his/her/their] visa and that [he/she/they] will abide by all the laws and regulations of [Your Country] during [his/her/their] stay.

I am [employed/self-employed/other] as a [Your Occupation] at [Your Employer/Company Name, if applicable], and I have attached proof of my employment and financial stability to this letter. I am fully committed to covering all expenses for [Visitor’s Full Name] during [his/her/their] visit, including but not limited to [his/her/their] accommodation, food, health insurance, travel within [Your Country], and return travel to [Visitor’s Home Country].

Attached to this letter, you will find:

• A copy of my identification (passport or ID card).
• Proof of my residency in [Your Country].
• Proof of my employment and financial stability (e.g., recent bank statements, pay stubs).
• [Any other documents requested by the embassy or consulate, e.g., itinerary, event invitation].

I kindly request you to consider [Visitor’s Full Name]’s visa application favorably and grant [him/her/them] the necessary visa to visit [Your Country]. Should you require any further information or clarification, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address].

Thank you for your attention to this matter. I look forward to your positive response.

[Your Signature (if sending a hard copy)]

[Your Printed Name]

Invitation Letter for Visa Sample

Subject: Invitation Letter for Emma Dubois – Friend, Visa Application

I am writing to extend a formal invitation to my friend, Emma Dubois, who resides at 42 Rue du Bac, 75007 Paris, France, to visit me in the United States for a short vacation. I am a legal resident of the United States, living and working in New York City as a Graphic Designer at Creative Minds, Inc. This letter is to support Emma’s application for a tourist visa for her planned visit from June 1, 20XX, to June 15, 20XX.

During her stay, Emma will be residing with me at my apartment, located at the address mentioned above. We have planned a series of activities to make the most of her visit, including exploring New York City’s landmarks, such as the Statue of Liberty, Central Park, and the Metropolitan Museum of Art. We also plan to take a short trip to Niagara Falls for a weekend. I assure you that Emma will return to France upon the completion of her vacation, as per the visa requirements.

I am fully committed to ensuring Emma’s well-being during her stay in the United States and will cover all her living expenses, including accommodation, domestic travel, and daily needs.

I have attached the following documents to corroborate my invitation:

• A copy of my passport and proof of residency.
• Employment verification letter from Creative Minds, Inc.
• Bank statements from the past three months as proof of financial stability.
• A detailed itinerary of the activities planned during Emma’s stay.

I kindly request that you consider Emma Dubois’s visa application favorably to allow her to experience the beauty and culture of the United States. Should you need any further information or clarification, please feel free to contact me directly at the phone number or email address provided above.

Thank you very much for your attention to this request. I am looking forward to a positive response and to welcoming Emma to the United States.

[Signature]

This letter is effective due to its clear and detailed presentation of information supporting the visa application . It includes essential details such as the purpose of the visit, duration, and accommodation arrangements, providing a comprehensive overview of the trip. The writer’s commitment to covering all expenses and ensuring the visitor’s compliance with visa requirements enhances the credibility of the invitation. Supporting documents, including proof of residency, employment verification , financial stability, and a detailed itinerary, further strengthen the invitation’s validity. The polite and formal tone throughout the letter contributes to its professionalism, while the offer of assistance for any additional information or clarification demonstrates willingness to cooperate with the visa process. Overall, the letter effectively presents a compelling case for the visa application, providing sufficient evidence of the visitor’s intent and the host’s support, making it a strong sample for extending invitations for visa purposes.

When writing the letter, there are some considerations that you must observe to ensure you have a complete and adequate letter. Here are some of the tips you should have in mind when writing this letter:

• Write using a pleasing and convincing tone
• Be polite and stay positive throughout your letter
• Provide all the required information about the invitation
• Confirm that you have the correct details in the letter before sending it
• Ensure you include all your essential contact details for more accessible communication with the embassy
• If there is a provided format for writing this letter, ensure you follow it when writing your letter for a visa
• If there is a deadline for this, ensure you send the letter earlier to give more time to the embassy to cross-check the information you have provided.

Frequently Asked Questions

This letter is written to an embassy to enable you to invite your loved ones to visit a foreign country. It is an important document that is required by most countries. The letter provides information about you and allows a friend or family member to invite you into the country if you prove that you will care for them during their stay.

When inviting someone into a foreign country, most countries require an invitation letter for a visa alongside other application documents. It is, therefore, necessary to write this letter. Also, for other occasions like the ones mentioned in the article, it is a polite, personal, and sincere way of inviting a person, group, or company to attend your event or occasion.

About This Article

Was this helpful?

Great! Tell us more about your experience

Not up to par help us fix it, keep reading.

Letters and Emails , Resignation

Resignation letter for a new job opportunity (samples).

Letters and Emails , Real Estate

Sample rental application approval letters (approved tenant).

Letters and Emails , Reference

40 sample character reference letters (court, immigration).

Cover Letters

New graduate nurse cover letter (18 best examples), thank you for your feedback.

Your Voice, Our Progress. Your feedback matters a lot to us.

Abroad Study Mentors

• Order A Winning SOP
• Terms & Conditions
• Privacy Policies

Well Written Covering Letter for Australia Tourist Visa

Each year, thousands of visitor or tourist visa applications are made for visiting Australia and a considerable fraction of these applications are refused just because of not providing an explanatory cover letter with the visa application. It is one of the essential requirements while making a tourist or visitors visa application for Australia to provide a cover letter that clearly explains the reason and duration of your visit to Australia and provide other important and relevant information to the visa officer that could help him, making a favorable decision for your tourist or visitor visa application. 

To provide you with the exact idea of what and how much information has to be included in the covering letter for Australia tourist visa, you can refer to this below-mentioned sample for covering letter for Australia tourist visa:

Subject : application for Australia visitor visa (subclass 600) for myself and my wife for visiting Australia for during the period of XXXX to XXXX for XXXX days

Respected Visa Officer,

I, Mr. ……… S/o Sh. ……….. and my wife: Mrs. …….., residents of India (mention your full address), we have made a plan for visiting Australia for  ……  days (from ……  to …….). We personally researched various world-famous tourist spots in Australia which we have included in our plan to visit in Australia: Sydney Harbour Bridge, Sydney Tower, National Gallery of Victoria, Melbourne Skydeck, Melbourne Museum etc. So, I am making Australian visitor visa applications (subclass 600) for both of us to visit these above-specified tourist spots in Australia.  

For staying temporarily in Australia, we have made hotel bookings whose details are given below:

• Hotel Name: and Address: mention hotel details
• Hotel Name and Address: mention hotel details

I am employed as an “……..” at “………” and my wife is managing her own nail art business with name “…..” Both of us are making an annual income of around INR …… from our respective professions. Also, I have some movable and immovable assets on my name in my home country which are valued around INR ………. So, our financial status in our home country is sound enough and permit us to fulfill our desire of visiting some of the most iconic places in Australia and live some of the happiest moments of our lives.

To meet all the costs related to our visit to Australia, we have enough funds available to us; I (……. mention your name) have INR ……. in my savings bank account and my wife has an amount of INR …….. in her savings bank account.

We are adding these following documents with our visa applications:

• Notarized passport copies for all the pages of my passport
• Notarized passport copies for all the pages of my wife’s passport
• My wife’s savings bank account statements
• My wife’s  ITRs
• My  savings bank account statements
• My  income tax returns
• My wife’s business registration certificate
• Documents for moveable and immovable assets possessed by me  in my home country
• Digital photographs for myself and my wife
• My and my wife’s Aadhar card copies (notarized)
• NOC letter from my employer
• My Pay slips
• My fixed deposits account statement
• My provident fund account statement
• My Marriage certificate
• Business take care affidavit from my wife’s side

For any further details we can be contacted at: email ID: ………….. or mobile number: +91-………….

You may like these posts

Post a comment.

• admission requirements in abroad (2)
• Australian Student Visa SOP (2)
• BBA Admissions (1)
• Canada Student Visa (4)
• GMAT Exam (1)
• Graduate Admission in Canada (3)
• Graduate Admissions in UK (2)
• Graduate Admissions in USA (1)
• Graduate Programs in Australia (2)
• Graduate SOP (8)
• MBA in Canada (1)
• MBA in Canada Without GMAT (1)
• MBA in USA (1)
• SOP for Canada Student Visa (4)
• SOP Sample for MS in Computer Science (1)
• SOP Writing (51)
• Study in Australia (7)
• Study in Canada (13)
• Study in UK (5)
• study in USA (1)
• Tourist Visa Applications (1)

Search This Blog

Featured post, covering letter for tourist visa format, popular posts, covering letter for canada tourist visa, sop for undergraduate degree in computer science, new visa sop format (300 words) for australia, approved sample sop for ms in software engineering, best covering letter for uk tourist visa.

• Forums New posts Search Forums
• Members Registered members Current visitors Recent Activity
• Free Assessment

HELP! Cover letter for mom's visitor visa application

• Thread starter honey_cathy
• Start date Jul 8, 2018

honey_cathy

hello everyone, i will need help with regards to my mom's cover letter for her application. To all the expert members, please comment for any input or better suggestions. Thanks. To: The Honourable Consul Dear Sir/Madam, I, Xxxxxx, 66 years of age, with passport #xxxxxx, would like to apply for a Canadian Visitor visa to visit my daughter (Xxxxxx), my son in-law (Xxxxxxx) and my only grandson (Xxxxxxx) who lives in xxxxxx, British Columbia. I am planning to travel on August 5, 2018 till September 1, 2018 only because I would like to come home and accompany my brother who had a stroke a year ago, for his annual check up. And also, as a care taker of my sister’s house who lives in USA, is another reason for me to come back and my pets as well. If my visa will be granted, my maid will take care of my sister’s house and my pets until I come back from Canada. I will shoulder all my expenses for the entire duration of my stay even though my son in-law insist to shoulder my accommodation, meals and other expenses that may arise. It would be a great opportunity for me also to see my other daughter and my only grand daughter who lives in USA to visit me in Canada to have a family reunion if my Canadian visitor visa will be granted. Ever since my youngest daughter (Xxxxxxx) started working abroad, I was left with my siblings but I am happy because every once in a while I was able to visit her in Dubai when she was still working there as a Flight Attendant. But now that she’s in Canada with her family, they would like to invite me to see Canada. My other daughter who lives in USA is working as a Flight Attendant with American Airlines and she was trying to convince me to live with her a long time ago but I resist because I am happy living a simple life style in the Philippines with my cats that my daughters brought from Dubai and USA. I don’t have any land properties nor business to prove my ties here, other than my two cars, but I have my savings from the bank for long time from my two daughters who’s supporting me financially ever since my husband died last 2001. Please see the following documents that I attached: *invitation letter *proof of funds *car ownership *proof of relationship *my sister’s land title (please see the address for proof as house care taker) * travel history *my son in-law’s NOA, T4, bank account statement, employment certificate and pay stub *day-to-day plan in Canada I hope you will grant my visitor visa application. Thank you for your kind consideration. Sincerely, Xxxxxxxxx  

Any suggestions or comment @scylla @Bryanna @canuck_in_uk ?  

honey_cathy said: Any suggestions or comment @scylla @Bryanna @canuck_in_uk ? Click to expand...

I don’t have any land properties nor business to prove my ties here, other than my two cars, but I have my savings from the bank for long time from my two daughters who’s supporting me financially ever since my husband died last 2001. Click to expand...

Full Member

I was planning to visit my brother and his family this summer but my visa got rejected. I SUBMITTED invitation letter my status in Saudi Arabia as an expat my husband's employment letter of Saudi my daughter's school letter that she is a student bank statement of my husband which also showed my brother in law transferred some money which he took from us as loan last year ) my husband's letter of authority to accompany the child and that he can finance the stay also my abstract was accepted in a conference, so I submitted the letter but my visa was rejected stating I will not return.I am disappointed and dont know where I went wrong?  

aafroze said: I was planning to visit my brother and his family this summer but my visa got rejected. I SUBMITTED invitation letter my status in Saudi Arabia as an expat my husband's employment letter of Saudi my daughter's school letter that she is a student bank statement of my husband which also showed my brother in law transferred some money which he took from us as loan last year ) my husband's letter of authority to accompany the child and that he can finance the stay also my abstract was accepted in a conference, so I submitted the letter but my visa was rejected stating I will not return.I am disappointed and dont know where I went wrong? Click to expand...

Bryanna said: Although you haven't posted the refusal reasons, I'm guessing why you were refused: 1. Purpose of visit refusal reason: Multiple purposes of visit i.e. you applied for a family visit + to attend a conference, and also want to bring both your daughters with you. You haven't posted the duration of your visit. 2. Family ties refusal reason: Your family ties will be stronger to Canada because you want to visit with both your daughters. Not sure if your husband had also applied. 3. If you need to present your paper at a conference then why would you have to pay for the visit? Did you submit evidence for the conference registration? Have you presented other papers/same paper in other visa-required countries or in KSA/your home country? 4. Immigration status refusal reason: You don't have permanent immigration status in KSA. I also suspect your refusal probably has something to do with the passport you hold. 5. Finances refusal reason: Your husband's bank statement indicated an amount transferred by your brother-in-law. Do you have evidence to prove your brother-in-law had borrowed this money from your husband? Otherwise, it indicates that your husband (and you) have a weak financial situation Click to expand...

aafroze said: Thank you very much indeed. My main purpose of the visit was my brothers family and I had filled the application. Then I thought if I am going why not present at a conference and my abstract was accepted. I submitted the application before registering for the conference. Duration of my stay was one and a half months. I am residing in KSA for 24 years I also submitted a letter from my elder daughters medical school-stating she is second-year student and as it was a non-resident Indian seat we also had paid for all five years. Click to expand...

@Bryanna thank you for your input.  

Bryanna said: You'll need to share more details: 1. What were the refusal reasons? 2. Have you traveled to other visa-required countries? 3. List of documents that you submitted Click to expand...

• travel history
• immigration status in country of residence
• Personal assets and financial status
• I am not satisfied that you have sufficient funds, including income or assets, to carry out your stated purpose in going to Canada or to maintain yourself while in Canada and to effect your departure
• You have not provided sufficient documentation to support your / your host's income and assets

Hello people,please let me know if IELTS academic score is applicable for immigration??  

This is my cover letter can someone look at it please to ensure I'm on the right path. Subject: Cover letter for Canada tourist Visa Dear SIr/Madam, My name is Annakay Archer my family friend is inviting me for a short trip to Canada from 02/06/2019 to 07/06/2019 and therefore will like to obtain a Canadian tourist visa . I resided in the Cayman Islands and I am working as a Supervisor at Cleansource Janitorial and Domestic Services since August 13,2015. My purpose of my trip to Canada is to experience Canada's natural beauty and take advantage of the fabulous indoor and outdoor activities and visit the famous Niagara falls. During the course of my stay I intent to visit CN Tower, Casa Loma, Canada's Wanderland, Royal Antonio Museum, and take advantage of shopping deals. A copy of my travel itinerary is attached herewith. I will be staying at my friend's house Located 93 Hansen Road North, BramspoussisL6v 3C8 Canada apt-15 during the cstatementsstay. My friend Alston Miller will offer me transportation, I am responsible for Flight, meals and activities. I have sufficient funds in my account to pay for my trip and I have attached copies of my bank statements to substantiated this. I will be purchasing travel insurance/ medical insurance prior to My trip to Canada to ensure that I'm not a burden on the Canadian tax payer in case of medical contingencies. My travel history includes a solo trip to Cuba, Havana on the 08/14/17 to 08/18\17. My family ties include my common law spouse my mother, step sister and step dad also lives in Cayman Islands. My father ,my brothers and sister are living in Jamaica. My sister who lives in Jamaica visit me in Cayman Islands every year on her school break. I have no intention to overstay my visit to Canada and I agree to follow all rules and regulation of Canada. I will be returning back to Cayman Islands the end of my visit and return to my Job on the 10th of June 2019. I have attached copies of all my documents along with the covering letter as per requirement.  

• November 15, 2020

ABOUT THE AUTHOR

Mr. Thomson is an avid traveler and tech-geek. In leisure, he reads book and pens informative articles.

Cover Letter for Schengen Visa Application

A cover letter is a document written by the applicant for a Schengen visa application towards the embassy/consulate, where other application documents are submitted.

In this article, you will find how to write the perfect cover letter for your Schengen visa application, as well as you will also discover which documents you will need to enclose with your cover letter.

Cover Letter For Schengen Visa Must Contains:

• Provide a reason why you travel to Schengen country or Schengen member states.
• Proof of your financial  conditions that provide evidence that you can fund your trip.
• In the case of a sponsored trip, you will need to justify the relationship between you and the sponsored person. Must provide the reason why he/she will Sponsor you for this trip.
• Detailed Itinerary  that also explains why you select the specific embassy for your Schengen visa application.
• Please attach an alternative paper if not able to submit the required document and also state the reasoning.
• A Letter of intent return to your home country, A separate letter which explains your firm determination to come back to your home country.

Please Note:  You need to write the cover letter for a Schengen visa in that manner as you talk with the visa officer. It will explain everything about your journey same you are directly interviewing with the visa officer. 

Your cover letter is the only mean of communication between you and the visa officer.

You will also need to write a cover letter even it is not mentioned in your visa application requirements list because it will convey a good impact on your visa application at the time of visa processing.

Always Remember:  You will need to write a cover letter accordingly to your visa types like visit/tourist visa, business visa, and medical visa.

Sample: Cover Letter for Tourist/Visit

The sample starts from here.

April 03, 2019

EMBASSY OF THE FEDERAL REPUBLIC OF BELGIUM

Maitama P.M.B.

239 Garki Abuja-FCT,

Subject: Wande XXXXXXX, Nigerian Passport No: XXXXXX, Schengen Visa for Visit Friend/Family

Dear Sir/Madam,

I would like to apply for a Schengen visa upon my intention to travel to Belgium from August 2 to August 28, 2019.

The fundamental reason for my travel is to visit my Belgium friends. Nonetheless, I look forward to likewise visit the radiant sights all through Belgium, just as experience the popular Belgium food and get familiar with the Belgium culture and lifestyle. During my remain, I and my companions wish to spend an occasion in Belgium with fantastic places like Mechelen, Ardennes, Antwerp, and Ghent to praise my forthcoming graduation.

I am employed at {name of employer} in {address of employer} since April 2017, currently holding the position of Sr. Marketing Executive.

My employer has already approved my vacation from work for the duration of this trip.

I also attached the following documents which support my visa application:

• Visa application form , duly dated and signed with attached passport-size pictures
• Passport, showing my travel experience
• Travel Insurance , coverage of $50,000
• Round-trip  flight reservation or flight itinerary  – Nigeria(August 2, 2019) to Belgium – Return Belgium(August 28, 2019) to Nigeria
• Hotel Booking or Hotel Reservation  for our trip.
• Employment and leave certificates showing approved leaves as well as the date I am expected to return to work
• ITR, Payslips, and Savings Account as proof of my income
• Detailed Itinerary

Additional Documents For Medical Schengen Visa Purposes:

• Enclosed copies of medical records about your condition
• Bank statements and health insurance coverage to cover for medical expenses in {name of country}

I trust that you will find everything in order. For any further information, please contact me anytime.

Thanking you in advance for the consideration.

{Applicant complete name}

{Applicant address}

Sample: Cover Letter for Medical Visa

The following guidelines you need first go through:

• The determination must be explicit
• The suggested treatment must be named and portrayed in detail by an authorized medical services provider
• Your provider must express a particular length of treatment. Lifetime or uncertain lengths of treatment won’t be affirmed

{Current Date}

{Name of Referring Hospital}

{Address and Phone}

{Patient Name}

I am writing on behalf of my patient, (patient name here), to document the medical need of (medication/treatment/equipment in question) for the treatment of (the exact diagnosis). Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.

Patient Diagnosis and History:

{Mention patient all history(History after the disease is detected)}

{Provide details about medicine/treatment/equipment being referred to} what are the benefits and losses you would get during the treatment.)

Treatment Duration:

{Period the medicine/treatment/equipment being referred to is vital – conceivably not surpassing a year}

Please feel free to contact me in requiring any data I’m cooperating with you regarding: 

{medicine/treatment/equipment being referred to}.

{Name and signature of a physician}

Your licensed provider must complete, date, and sign the letter

Sample: Cover Letter for Business Visa Application

{Letterhead of Company/Organization}

To: Consulate General of {Travel Country}

Dear Consul General:

Through this letter, I want to confirm that Mr./Mrs. {Name and last name} is an employee at our firm {company name}, as {job title/position}. Mr./Mrs. {Name} has been working with our company for the last {number of years} and will be traveling to {name of city}, {country} starting from {date of entry} until {date of exit} for a total of {number of days} to attend to the following work-related activities:

• Write in as much detail as possible about the business that will be conducted abroad

While {name of employee} is visiting your country, it is important to also visit {name of visiting company and contact details}.

Mr./Mrs. {Name} will be staying at [hotel name, address, phone number].

I kindly ask for the {visa type} to be issued to Mr./Mrs. {Name and last name} at your earliest convenience.

Please, do not hesitate to contact me should you have any further inquiries.

Thank you for your assistance.

{Supervisor signature}

{Name and last name}

{Phone number}

Also attached the following documents which support your visa application:

• Visa application form, duly dated and signed with attached passport-size pictures
• Round-trip  flight reservation or flight itinerary

Related Readings

Perfect escort for applying french schengen visa from algeria, outright steps for applying italian schengen visa from algeria, simple approach for apply spanish schengen visa from algeria, how to book a hotel reservation for visa processing, how to secure a flight itinerary for your visa application.

Latest Articles

Subscription

Want to get FREE updates on ever-evolving rules and policies? Subscribe to Email letters.

Our Customers Rate us "Excellent"

Written Samples

15 canada visitor visa letter samples.

Are you planning to visit Canada but feeling overwhelmed by the visa application process?

One crucial component of your application is the visitor visa letter, also known as the letter of invitation.

This letter serves as a testament to your purpose of visit and can significantly influence the outcome of your application.

Canada Visitor Visa Letter Samples

In this article, we have compiled fifteen sample visitor visa letters to guide you through the process of crafting a compelling letter.

Whether you are visiting family, attending a conference, or exploring Canada’s stunning landscapes, these samples will provide you with the inspiration and structure needed to create a persuasive letter that enhances your chances of obtaining a visitor visa.

Sample One: Family Visit

Subject: Invitation to Visit Canada for Family Reunion

Dear Canadian Embassy,

I am writing to extend an invitation to my cousin, [Name], to visit me in Canada. As a Canadian citizen residing in Toronto, I am eager to host [Name] and provide accommodation at my residence during [his/her] stay from [start date] to [end date].

During this visit, we plan to spend quality time together, reconnecting as a family and creating cherished memories. We will explore the city’s attractions, such as the CN Tower and Royal Ontario Museum, and take a short trip to Niagara Falls.

I will be responsible for all of [Name]’s expenses during [his/her] visit, including accommodation, meals, and transportation. [Name] has a stable job as a [occupation] in [country] and has no intention of overstaying or seeking employment in Canada.

Please find attached my proof of citizenship, employment letter, and bank statements demonstrating my financial capability to support [Name]’s visit.

Thank you for considering [Name]’s application. We look forward to a favorable response and the opportunity to reunite as a family in Canada.

[Your Name]

Sample Two: Business Meeting

Subject: Invitation to Attend Business Meeting in Canada

On behalf of [Company Name], I am pleased to invite [Name], our esteemed business partner from [Country], to attend a crucial business meeting in Vancouver, Canada, from [start date] to [end date]. [Name]’s presence is vital to discuss the expansion of our joint venture and explore new opportunities in the Canadian market.

During [his/her] stay, [Name] will be accommodated at the [Hotel Name], where we have made reservations. All expenses related to [his/her] visit, including flights, accommodation, and meals, will be covered by our company.

[Name] is a respected member of the business community in [Country], holding the position of [Job Title] at [Company Name]. [He/She] has no intention of staying beyond the specified dates or seeking employment in Canada.

Please find attached our company’s registration documents, [Name]’s employment contract, and a detailed itinerary of the planned business meetings.

We kindly request that you grant [Name] a visitor visa to facilitate this important business collaboration. Should you require any further information, please do not hesitate to contact me.

[Your Job Title]

[Company Name]

Sample Three: Academic Conference

Subject: Invitation to Present at Academic Conference in Canada

I am writing to invite [Name], a distinguished researcher from [University Name] in [Country], to participate in the [Conference Name] held at the University of Toronto from [start date] to [end date]. [Name]’s groundbreaking research in the field of [research area] has been selected for presentation at this prestigious conference.

As the conference organizer, I can confirm that we will cover all expenses related to [Name]’s visit, including roundtrip airfare, accommodation at the university’s guest house, and a per diem for meals and incidentals. We have attached a copy of the conference invitation, program schedule, and funding confirmation for your reference.

[Name] is a respected academic with a track record of significant contributions to [his/her] field. [He/She] has no intention of staying in Canada beyond the conference dates or seeking employment during [his/her] visit.

We believe [Name]’s participation in this conference will foster valuable academic exchange and contribute to the advancement of knowledge in [research area]. We kindly request that you grant [him/her] a visitor visa to make this collaboration possible.

Thank you for your consideration.

[Conference Name]

Sample Four: Sports Tournament

Subject: Invitation to Participate in Sports Tournament in Canada

I am delighted to invite [Name], a talented athlete from [Country], to participate in the [Tournament Name] held in Montreal, Canada, from [start date] to [end date]. [Name] has been selected to represent [his/her] country in the [sport] competition.

As the tournament organizer, we will provide accommodation for all participating athletes at the [Hotel Name] and cover their meal expenses for the duration of the event. [Name] will be responsible for [his/her] own travel arrangements and any incidental costs.

[Name] is a dedicated athlete with a passion for [sport] and has no intention of staying in Canada beyond the tournament dates or seeking employment during [his/her] visit. We have attached a copy of the tournament invitation, event schedule, and [Name]’s athletic achievements for your consideration.

We believe [Name]’s participation in this tournament will contribute to the spirit of international sportsmanship and cultural exchange. We kindly request that you grant [him/her] a visitor visa to make this experience possible.

Thank you for your attention to this matter.

[Tournament Name]

Sample Five: Cultural Exchange

Subject: Invitation to Participate in Cultural Exchange Program in Canada

I am writing to invite [Name], a talented artist from [Country], to participate in the [Program Name] cultural exchange program in Vancouver, Canada, from [start date] to [end date]. [Name] has been selected to represent [his/her] country and showcase [his/her] unique artistic skills.

As the program coordinator, I can confirm that we will provide accommodation for all participants at the [Venue Name] and cover their meal expenses for the duration of the program. [Name] will be responsible for [his/her] own travel arrangements and any incidental costs.

[Name] is a dedicated artist with a passion for [art form] and has no intention of staying in Canada beyond the program dates or seeking employment during [his/her] visit. We have attached a copy of the program invitation, event schedule, and samples of [Name]’s artistic work for your consideration.

We believe [Name]’s participation in this cultural exchange program will foster cross-cultural understanding and contribute to the vibrant arts scene in Canada. We kindly request that you grant [him/her] a visitor visa to make this experience possible.

Thank you for your support of cultural exchange initiatives.

[Program Name]

Sample Six: Medical Treatment

Subject: Invitation for Medical Treatment in Canada

I am writing to invite my father, [Name], to visit Canada for medical treatment at the [Hospital Name] in Toronto. [Name] has been diagnosed with [medical condition] and requires specialized treatment that is not available in [his/her] home country of [Country].

As [Name]’s primary caregiver, I will be responsible for all expenses related to [his/her] treatment and stay in Canada, including medical fees, accommodation, and transportation. I have made arrangements for [Name] to stay with me at my residence in Toronto during the treatment period from [start date] to [end date].

Please find attached [Name]’s medical records, a letter from [his/her] treating physician in [Country], and a confirmation of the scheduled treatment at [Hospital Name]. I have also included my employment letter and bank statements as proof of my financial capability to support [Name]’s visit and medical expenses.

We kindly request that you grant [Name] a visitor visa on compassionate grounds to enable [him/her] to receive the necessary medical care in Canada. Should you require any further information, please do not hesitate to contact me.

Thank you for your understanding and consideration.

Sample Seven: Volunteer Work

Subject: Invitation to Participate in Volunteer Program in Canada

I am pleased to invite [Name], a dedicated volunteer from [Country], to participate in the [Program Name] volunteer program organized by our non-profit organization in Vancouver, Canada, from [start date] to [end date]. [Name] has been selected to contribute [his/her] skills and expertise to our community development projects.

As the program coordinator, I can confirm that we will provide accommodation for all volunteers at our organization’s dormitory and cover their meal expenses for the duration of the program. [Name] will be responsible for [his/her] own travel arrangements and any incidental costs.

[Name] is a committed volunteer with a passion for community service and has no intention of staying in Canada beyond the program dates or seeking employment during [his/her] visit. We have attached a copy of the program invitation, volunteer agreement, and [Name]’s previous volunteer experience for your consideration.

We believe [Name]’s participation in this volunteer program will contribute to the betterment of our community and foster international cooperation. We kindly request that you grant [him/her] a visitor visa to make this experience possible.

Thank you for supporting volunteer initiatives that make a positive impact on society.

[Organization Name]

Sample Eight: Wedding Attendance

Subject: Invitation to Attend Wedding in Canada

I am writing to invite my dear friend, [Name], to attend my wedding celebration in Montreal, Canada, on [wedding date]. As one of my closest friends, [Name]’s presence at this special occasion would mean the world to me.

I will be hosting [Name] at my residence during [his/her] stay from [start date] to [end date]. All expenses related to [his/her] visit, including accommodation, meals, and transportation within Canada, will be covered by me.

[Name] is a valued friend and has no intention of staying in Canada beyond the wedding festivities or seeking employment during [his/her] visit. I have attached a copy of the wedding invitation, my proof of citizenship, and a letter confirming my responsibility for [Name]’s expenses.

I kindly request that you grant [Name] a visitor visa to enable [him/her] to share in the joy of my wedding day. Should you require any further information, please do not hesitate to contact me.

Thank you for your consideration and understanding.

Sample Nine: Family Reunion

Subject: Invitation to Family Reunion in Canada

I am writing to invite my grandparents, [Names], to visit Canada for a family reunion taking place in Calgary from [start date] to [end date]. As Canadian citizens, my family and I are eager to host our beloved grandparents and introduce them to their great-grandchildren for the first time.

During their stay, my grandparents will be accommodated at my residence, and all their expenses, including meals and transportation within Canada, will be covered by our family. We have planned a series of family gatherings and outings to create lasting memories together.

My grandparents are retired and have no intention of staying in Canada beyond the reunion dates or seeking employment during their visit. I have attached a copy of our family reunion invitation, my proof of citizenship, and a letter confirming my responsibility for their expenses.

We kindly request that you grant my grandparents visitor visas to enable them to participate in this joyous family occasion. Should you require any further information, please do not hesitate to contact me.

Thank you for your understanding and support of family unity.

Sample Ten: Tourism

Subject: Invitation to Visit Canada for Tourism

I am writing to invite my friend, [Name], to visit me in Canada for a tourism trip from [start date] to [end date]. As a Canadian resident, I am excited to show [Name] the beautiful sights and attractions that Canada has to offer.

During [his/her] stay, [Name] will be accommodated at my residence in Vancouver, and I will cover all expenses related to [his/her] visit, including meals and transportation within Canada. We have planned an itinerary that includes visits to popular tourist destinations such as Stanley Park, Granville Island, and Whistler.

[Name] is employed as a [occupation] in [Country] and has no intention of staying in Canada beyond the trip dates or seeking employment during [his/her] visit. I have attached a copy of our trip itinerary, my proof of residency, and a letter confirming my responsibility for [Name]’s expenses.

I kindly request that you grant [Name] a visitor visa to enable [him/her] to experience the beauty and culture of Canada. Should you require any further information, please do not hesitate to contact me.

Thank you for your consideration and support of tourism in Canada.

Sample Eleven: Educational Visit

Subject: Invitation to Educational Visit in Canada

I am writing to invite [Name], a student from [Country], to participate in an educational visit to Canada from [start date] to [end date]. As part of our school’s international exchange program, we have arranged for [Name] to stay with a host family and attend classes at our partner school in Toronto.

During [his/her] stay, [Name] will be accommodated by the host family, who will provide meals and transportation to and from school. Our school will cover any additional expenses related to [Name]’s educational activities and field trips.

[Name] is a dedicated student with a keen interest in learning about Canadian culture and education. [He/She] has no intention of staying in Canada beyond the program dates or seeking employment during [his/her] visit. We have attached a copy of the exchange program invitation, host family information, and [Name]’s student records for your consideration.

We kindly request that you grant [Name] a visitor visa to enable [him/her] to participate in this enriching educational experience. Should you require any further information, please do not hesitate to contact me.

Thank you for supporting international educational opportunities.

[School Name]

Sample Twelve: Athletic Competition

Subject: Invitation to Participate in Athletic Competition in Canada

I am writing to invite [Name], a talented athlete from [Country], to participate in the [Competition Name] held in Ottawa, Canada, from [start date] to [end date]. [Name] has been selected to represent [his/her] country in the [sport] event.

As the competition organizer, we will provide accommodation for all participating athletes at the [Hotel Name] and cover their meal expenses for the duration of the event. [Name] will be responsible for [his/her] own travel arrangements and any incidental costs.

[Name] is a dedicated athlete with a passion for [sport] and has no intention of staying in Canada beyond the competition dates or seeking employment during [his/her] visit. We have attached a copy of the competition invitation, event schedule, and [Name]’s athletic achievements for your consideration.

We believe [Name]’s participation in this competition will contribute to the spirit of international sportsmanship and athletic excellence. We kindly request that you grant [him/her] a visitor visa to make this experience possible.

Thank you for your support of international athletic events.

[Competition Name]

Sample Thirteen: Religious Pilgrimage

Subject: Invitation to Participate in Religious Pilgrimage in Canada

I am writing to invite [Name], a devout member of our religious community from [Country], to participate in a pilgrimage to the [Pilgrimage Site] in Quebec, Canada, from [start date] to [end date]. This pilgrimage holds great spiritual significance for our community, and [Name]’s participation would be deeply meaningful.

During [his/her] stay, [Name] will be accommodated at the [Pilgrimage Site] guesthouse, where meals will also be provided. Our religious organization will cover all expenses related to [Name]’s stay and participation in the pilgrimage activities.

[Name] is a dedicated member of our religious community and has no intention of staying in Canada beyond the pilgrimage dates or seeking employment during [his/her] visit. We have attached a copy of the pilgrimage invitation, itinerary, and a letter from our religious leader confirming [Name]’s participation and our organization’s support.

We kindly request that you grant [Name] a visitor visa to enable [him/her] to undertake this spiritually significant journey. Should you require any further information, please do not hesitate to contact me.

Thank you for your understanding and respect for religious freedom.

[Religious Organization Name]

Sample Fourteen: Music Festival

Subject: Invitation to Perform at a Music Festival in Canada

I am writing to invite [Name], a talented musician from [Country], to perform at the [Festival Name] in Toronto, Canada, from [start date] to [end date]. [Name] has been selected to showcase [his/her] exceptional musical skills and represent [his/her] country at this renowned international music festival.

As the festival organizer, we will provide accommodation for all performing artists at the [Hotel Name] and cover their meal expenses for the duration of the event. [Name] will be responsible for [his/her] own travel arrangements and any incidental costs.

[Name] is a dedicated musician with a passion for [music genre] and has no intention of staying in Canada beyond the festival dates or seeking employment during [his/her] visit. We have attached a copy of the festival invitation, performance schedule, and samples of [Name]’s musical work for your consideration.

We believe [Name]’s participation in this music festival will contribute to the celebration of cultural diversity and musical excellence. We kindly request that you grant [him/her] a visitor visa to make this experience possible.

Thank you for your support of international artistic events.

[Festival Name]

Sample Fifteen: Film Festival

Subject: Invitation to Attend Film Festival in Canada

I am writing to invite [Name], a renowned filmmaker from [Country], to attend the [Film Festival Name] in Vancouver, Canada, from [start date] to [end date]. [Name]’s film, [Film Title], has been selected for screening at this prestigious international film festival.

As the festival organizer, we will provide accommodation for all invited filmmakers at the [Hotel Name] and cover their meal expenses for the duration of the event. [Name] will be responsible for [his/her] own travel arrangements and any incidental costs.

[Name] is a respected filmmaker with a passion for storytelling and has no intention of staying in Canada beyond the festival dates or seeking employment during [his/her] visit. We have attached a copy of the festival invitation, screening schedule, and a synopsis of [Name]’s film for your consideration.

We believe [Name]’s attendance at this film festival will contribute to the celebration of cinematic arts and cross-cultural dialogue. We kindly request that you grant [him/her] a visitor visa to make this experience possible.

Thank you for your support of international film festivals and cultural exchange.

[Film Festival Name]

With these fifteen Canada visitor visa letter samples covering a wide range of purposes, from family visits and business meetings to academic conferences and cultural events, you are well-equipped to craft a compelling letter of invitation.

Remember to tailor each letter to your specific situation, provide accurate information, and attach relevant supporting documents.

A well-written visitor visa letter can greatly enhance your chances of a successful visa application, allowing you to explore the wonders of Canada and create lasting memories.

Good luck with your visa application, and enjoy your Canadian adventure!

• Brand Collaborations
• Awards and Accolades

• Vatican City
• Andhra Pradesh
• Jammu and Kashmir/ Ladakh
• Who are we?
• Hopping Miles in Media
• Why Hopping Miles?
• Privacy Policy
• Driving Tips

Schengen Visa Cover Letter Format with sample and common mistakes

Schengen visa cover letter format with samples and common mistakes.

So, a close friend was rejected a Tourist Schengen Visa for France from India – twice in a row. She had to postpone her flight to a later date, but lost quite some money on Visa fees, hotel bookings and some internal flights within Schengen area. The reason quoted for the rejection was – ‘The information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable‘ and ‘Your intention to leave the territory of the Member States before the expiry of the visa applied for could not be ascertained’ . I was intrigued and asked her for the covering letter that she submitted while applying for Schengen Visa. Her cover letter, though has necessary details, and was flawed at some places, which triggered me to pen down this post.

How am I qualified to write this post on Schengen Visa Cover Letter?

Having obtained Schengen Visa twice now – for Italy in 2016 and Sweden in 2017, though not an expert on this topic, I stand qualified to share my 2 bits – How not to screw up your Covering letter for Schengen Visa?

First off, let’s discuss – Why do we need a cover letter at all?

Why do we need a cover letter for Schengen Visa?

Just like any official interaction, be it a job application or any sort of request where we are seek attention of the reader – we need to introduce ourselves and make our intentions clear , right? That is why we need a cover letter. Given this, we need to make optimum use of this opportunity and give a clear picture to the Embassy officer – who doesn’t know who we are nor has the power to read our minds nor does he/she have the patience to figure out the jigsaw puzzle we have handed over to them in the form of travel documents!

Covering letter is your best chance to convince the Embassy officers to put that much needed Visa stamp on your passport. Imagine a cover letter like an interview, only that you will not be present in front of them, but it speaks on your behalf. (Scroll down at the end of this page to receive your Free copy of an editable format of an ideal ‘Schengen Visa Cover Letter’ )

Just think, in an interview – What all they might ask? What do you need to inform them about you? About your trip?

Any apprehensions, any communication – everything has to be done through the cover letter.

While applying Schengen Visa Italy last year, I did not understand why a cover letter is so important. But this time around, while applying Schengen for Sweden, I realized the power of a cover letter . The reason being these three scenarios:

1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor. So, before we applied Schengen for Sweden, I wrote to Sweden VFS Visa helpline and they responded within a day and instructed me to mention the same in the cover letter.

2. In Sweden, we will be travelling to Swedish Lapland and we have an overnight train journey from Stockholm to Kiruna and the same applies for the return journey too. A First class sleeper coach was booked for the night train journey, which was attached with the Visa application. In VFS office, the teller there pointed out that there are no hotel bookings made for those two dates. For which we diligently showed the train bookings with specific dates, travel time that exceeded 16 hours each side and a mention of sleeper coach. She highlighted dates in the train bookings and still insisted that we mention the same in the cover letter . We had to write that info at the back of the cover letter and sign it, as adding the same in the soft copy of cover letter and getting a print again was not feasible at that point in time.

So, what all do we need to mention in a cover letter?

• The purpose of your travel to the Schengen countries – is it for tourism purpose? Or official purpose? Or for studies? • List the countries are you visiting during your stay in Schengen area. • How and who is sponsoring your trip? Is it self-sponsored or sponsored by someone (husband, father etc.) and by what means – Cash (by showing balance in bank)? Credit card? Forex? Traveller cheques? • If you have a sponsor in the country you are visiting, then ask them for an invitation letter and clearly explain your relationship with your sponsor and the reason why they will be sponsoring your trip. Here, a sponsor might be a friend, relative or something/someone official. • A brief of your itinerary . Here, it is a good idea to use a table format with countries you’d like to visit, days spent there and a mention of places you will be visiting while you are there. (For an example, see the sample below) • Explain clearly why you chose to apply at that specific Embassy and not through any other country. • List the documents that are attached with the Visa application • In case you are not able to produce any particular document , mention that and try providing an alternative document which would cover the necessity of the former. • Mention the company and your designation of your employment in cover letter and write that you have taken a leave for the duration of the trip and are required to join back work after the vacation. • And any other specific communication which you think the Embassy officer needs to know.

Some tips and suggestions:

• Apply Visa as early as possible – we can apply for a Schengen Visa 90 days before our travel date. • Go through the Visa requirements checklist many times – even after securing all documents, there might be something that is always left out for the last minute! Isn’t it? Mr. Murphy is always lurking somewhere nearby. • Do NOT assume that the things are obvious and will be understood from the documents submitted. Always mention such things. The Embassy officer has to go through loads of applications every day. So, its not a really good idea to let him/her figure out stuff. • Try limiting your cover letter to one page. • And obviously, write a convincing cover letter 🙂 • Go through it again and check it for any spelling mistakes and do a Spell Check in MS Word or similar. Its not that you will be penalized for spell errors. It just gives a good first impression. • Doesn’t matter for what country you are applying – France, Hungary, Italy, Spain, Netherlands, Norway, Austria or any Schengen country for that matter – whether a cover letter is mandatory or not – Just write it and write a rocking one!

My secret tip: Almost all visa applications ask for confirmed hotel bookings. With so many booking sites and hundreds of hotels and apartments, its indeed difficult to choose the place which suits our taste. I always check the prices of hotels/apartment from this website and compare prices offered by different booking sites and book the accommodation from the one that offers the best price. Compare hotels by checking in this search box below !

For booking car for our self drive journeys, I trust this site and have booked from here in all our self drive sojourns.

Fine, enough for today’s Theory session. Let the practical class begin now!

This was my friend’s Cover Letter. Let me try and point out what could have been added and how can it be improvised.

21/06/2017 Place: Bangalore

THE HONOURABLE CONSUL, EMBASSY OF FRANCE 21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052

Dear Sir or Madam,

Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored)

I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.

The purpose of my trip is tourism, to visit popular places in these European countries, especially the Eiffel Tower, the Paris Disneyland and the Louvre Pyramid in France, Interlaken, Jungfrau in Switzerland and Grand Palace, Bruges, Pairi Daiza etc in Belgium. During the trip in Belgium, I will stay in my sister’s home who is a resident of Belgium (attached the required document for the same)

Please find enclosed the following documents to support my visa application: 1. Original and copy of my passport 2. Application Form duly filled and signed with Photograph as per specifications, attached 3. Documentary evidence of my employment (leave sanction letter) 4. Copy of my booking at Hotels in Paris and Switzerland. 5. Invitation letter from my sister, a resident of Belgium and copy of residential permit 6. Income tax returns of last 3 years 7. Personal bank statements of last 3 months 8. Salary slips of last 3 months 9. Copy of my travel medical insurance policy, valid for the whole Schengen Area and covering up to 100,000 Euros for medical and hospital care plus repatriation for emergency medical reasons 10. Copy of e-ticket for my return flight to Bangalore via Doha with Qatar Airways

I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents. Looking forward to hearing from you,

Yours sincerely, XYZ, Address, Phone, Email.

Here, I find 3 major flaws:

• She had submitted the official leave letter with the application, but there isn’t any mention of her employer or designation in the cover letter. As I said earlier, lets not assume that it is understood. Even if it is obvious, mentioning it in the cover letter makes a huge difference. • The itinerary presented was very cloudy . Seems like there is a no perfect plan chalked out. But in reality, the plan was present, that is why the hotel bookings were done. But it hasn’t been mentioned clearly in the cover letter. • Another major point – there is NO reason presented here as to why France is being chosen as a Consulate to apply Schengen Visa.

A template or a sample which we used for Schengen Italy Cover Letter:

May 3, 2016 Bengaluru

The Honorable Consulate, Embassy of Italy, Kanchanjunga, Piano Terra, 72 G.Deshmukh Marg Mumbai – 400 026

Dear Sir/Madam,

I would like to apply for Schengen visa to spend a holiday in five countries – Italy , Croatia , Bosnia and Herzegovina, Slovenia and Montenegro, this May 27 to June 12, 2016. I am applying through your Honourable Consulate, as Italy is my main destination and first point of entry as well as my point of exit.

We are a family of five travelling together. Tourism is the main purpose of our visit, to see the beautiful sights especially the museums and ancient architecture.

Our detailed itinerary is attached inside. Brief itinerary would be as follows:

I am employed at XYZ, Bengaluru since July 2010 and currently holding the position of ABC. Vacation from work has already been approved for the whole duration of this trip.

Please find the following documents to support my visa application enclosed herewith:

* Application form, duly dated and signed with passport-size picture * Passports * Employment and Leave certificates showing the date I’m expected to return for work * Detailed itinerary * Hotel booking reservation as proof of accommodation * Payslips, Bank Statements, Statement of Account as proof of income, ITR, Credit card statements, Forex receipts * Travel Insurance with benefits coverage of 50,000 Euro for each person travelling * Plane ticket booking reservation via Qatar Airways for Bangalore – Rome – Bangalore on May 27 – June 12, 2016

I trust that you will find that everything is in order, and I remain at your disposal for any further information. Thank you very much for your time. I hope for a favourable response for my visa application. For questions and clarifications, please feel free to contact me anytime.

Sincerely, Name Mobile: Email:

This format bought us Schengen Visa for Italy on our European Odyssey last year.  Hope this post helps you in crafting your letter.

If you are planning to apply a Schengen Visa for Italy, then  click here to read a post about the process of applying Schengen Visa for Italy.

Please note that right click is disabled on this page to discourage plagiarism. However, you can get the cover letter sample by entering your email in the box below to receive an editable sample of ‘Schengen Visa Cover Letter’.

Enter the email to which you wish to receive a FREE editable sample of Schengen Visa Cover letter

If you liked this post, show us some love and pat us on our backs! Like us on Facebook , follow us on Twitter  and Instagram  and subscribe to our Youtube channel !

Other related important reads:

Ultimate guide for Schengen Visa Italy from India

Italy Self drive Itinerary

Iceland 10 day itinerary

Croatia 7/10 days itinerary

14 things to know before driving in Italy

Plitvice Lakes – Land of Falling Lakes, Croatia

  Pin it for later:

114 comments

Lovely article and timely we r applying for our visa in coming week. This article is very informative. Thank you to pen it down

Glad it was of your help 🙂

Hi Ashwini, I’ts a great help for me your blog since, I’m a first timer to travel. Would you mind please to share with me your email as i want to write you for more clarification? as I’m a bit confused. Thanks and awaiting Chona

Please write into us at [email protected]

Hi Ashwini, Thanks a ton for this article. we are applying for our visas next weeK, we intent to travel to Italy, switzerland and france. p.o.e. Italy. Some queries to be answered, as i am getting mixed replies for the same. Do we need to book all internal train travels i.e. rome to venice, venice to interlaken n henceforth. we have done no prepayment booking from booking.com for accomodations, hope thats valid.

There is no need for you to show the proof of travel inside a specific country. However, it is a good practice to mention how you intend to travel inside a country and between two countries. And this can be achieved through a cover letter!

And yes, no prepayment bookings from booking.com is valid. We always do the same 🙂

this article is very informative and helpful for visa we Indians not blessed with highest rank passports which allows visa on arrival to most of countries. It seems so much headache when applying for visa.But if apply it in order as you mentioned issues can be resolved

Very true Mayuri!

Hi Ashwini,

I plan to visit my brother who stays in Germany, can you kindly let me know how should the invitation letter be all are the required details? Do share if u have any format for the same. Thank you.

Sorry for the late reply Vini. I do not have a format handy. I shall write a blog post on it soon.

Hi ashwini, You have mentioned about Detailed itinerary, could you please explain this also, I mean how one should write it. Are we suppose to mention each and every thing which we are going to do each day?

Hai Harpreet,

If you see the sample I have provided, the itinerary we mentioned was one line with places we planned to go for that day. I think that should suffice and too much detail will make the cover letter too lengthy and unappealing. Hope I have answered your question!

YOUR ARTICLE HAS BEEN OF GREAT HELP…..HOWEVER ONE THING IS REALLY CONFUSING ME…. I AM PLANNING TO APPLY FOR FRANCE AND SWISS TOURIST VISA……PEOPLE ARE ADVISING TO GO WITH FLIGHT RESERVATION AND DUMMY HOTEL BOOKING FOR APPLYING THE VISA……IS IT SAFE TO DO SO…….

Yes Karan. Thats is true. Go through this post for more details. http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hey … thanks for amazing info. I have question . Did you visit bosnia and croatia in same schengen visa … because they dont come in schengen country.

Even though Bosnia and Croatia do not come under Schengen Visa, these countries allow visitors with a valid Schengen Visa. For this, you need to have a Multiple Entry Schengen Visa.

Hey Ashwini I also applied for France from Delhi and my visa got rejected with same reason. Now I am scared from which Embassy I should apply as I already booked my paid ticket and hotel I submitted all paid hotel and flight tickets even for Europe, I think I am going on solo trip that may the reason not sure. Any suggestion which country I should apply?

Hi Adhiman,

The rule goes by the fact that we need to apply to the country where we are staying for more number of days. If we are by any chance staying in two countries for equal number of days, then we need to apply to the Embassy of the country which will be our first port of entry.

Thanks for the article, this was helpful. Do you have any advice for writing an invitation letter? I want to give one to my brother to visit.

Sure Ezinne. I shall try to pen down that post soon 🙂

My name is Vivek. I would be travelling with my wife. So apart from booking two appointments, will there be a need to get two sets of required documents and two covering letters or only one set. Her application form would be different.

Yes.Two separate set of documents and seperate application forms. Cover letter can be the same but you need separate copies of that each too!

Hi…My schengen visa got rejected due to reason for travel does not seem reliable. I am reapplying for the same. Just wanted to know in the new covering letter do i write the letter as a fresh application or do i mention the previous rejection and give further justifications

I am in two minds about it as I haven’t been in this situation. Why don’t you call the VFS helpline? They are the best folks to answer this question.

Hi i would like to read your thoughts about our story, please. We have been granted a Belgium Schengen visa my wife and i but after our departure date. We have reached out the Consulate to get our passports back, to our surprise Bangg! empty passports. The consulate officer told us that they couldn’t put our visas into our passport because it’s been granted after our travel date so what does it mean? do they have the right to do that after been approved? your thoughts will be appreciated , thanks

Honestly, If I were you, I too would have been disappointed. And yes, what they say is right. Because, the reason that a schengen visa demands a confirmed return flight is that they want to confirm that we come out of schengen area within a specific time frame. If your flight date has lapsed, that means you can’t commit to your promise of going and coming out of schengen area on the dates you have mentioned in the cover letter. So, a fresh application is recommended. But this time, be careful and apply as early as possible.

Thank you very much, i appreciate your reply.

By the way do we need to stick our-self with the same consulate?

That depends on your travel plans. Read this post if you are visiting multiple schengen countries and have a confusion as to which country to apply to : http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hi! Thank you for the link, very helpful. I have got another question, how can we proof that we have been granted a Schengen visa if we decide to go to Italy this time. As I mentioned before we have been granted, but we didn’t travel because the consulate didn’t stick our visas into our passport due to the fact that our departure date has passed, Thank you in advance

There is no proof as your visas haven’t been stamped. Try a fresh application. All the best.

Thanks for sharing your knowledgeable experience, I really appreciate your care and concern Ashwini towards helping people. I’m sending you an email for your further help as i applied for visa and got refused.

Hi Ashwini, Really your post is very informative. I am planning to invite my wife to Paris as I’m already here from past 1 month. And when we asked for the details we have lot of opinions so more confused with what are the basic requirements. We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that?

Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate?

As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name?

Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her.

I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? Looking forward for your reply which will help us. Thank you

Hrisheekesh Pargaonkar ±33753190588 ±917588436499

Answering your questions one by one.

q: We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that? a: Will try writing a post on that.

q: Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate? a: They ask only for recent 3 months. Doesn’t count even if you provide more as they will remove extra months docs in VFS Office. Just make sure you have a healthy bank balance.

q: As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name? a: Guess that would suffice. Confirm once with VFS call centre.

q: Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her. a: Confirm once with VFS call centre.

q: I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? a: Definitely yes. You can do temporary bookings in booking.com. If you have plans of visiting other countries, then make sure she gets a ‘multiple entry’ Schengen visa.

Hope this helps. Thanks

hello , my wife is the citizen of italy (permanant green card ) as such we got married on dec 2015 and now she is pragnant and in italy she wants to invite me for her delivery as such i m having her name on my passport , marriage certificate, my name on her passport issue from milan italy. and a doctor covring letter of her pragnancy form italy. i need to know that how can i apply and a covering letter format. and the chances of visa….really worried about can u help a part.

waiting for reply

Please contact your VFS office and they will be able to guide you better. Thanks and congrats on the baby 🙂

Can you please put more light on the format of ‘Detailed Itinerary’

Detailed Itinerary would be your confirmed accommodation booking printouts, flight tickets and inter city/inter country travel docs if any.

Thanks for the info here. One more thing i wanted to know that yesterday i called Thomas Cook for the Visa and they said that they can get it done and they will show the confirmed tickets & hotel bookings and as we get the visa they will cancel it and we can then book our hotels on our own. Do you think hiring them will be good idea or shall i do the visa process on my own.

It upto you Vikas. Totally your decision 🙂

Hi, I was planning to go for a road trip in Europe, all planning is done from caravan to tickets. But all hopes are on visas. How do I compel them not to reject our visa. Please help. And if possible can u send me your mail. Thanks

If your planning is already done, then please apply visa asap. Follow the points given in the article and craft a convincing cover letter – that is the only thing we can do from our side to compel them. Subscribe with your mail id in the text box provided in the article and you will automatically get the mail.

Hi, I am planning a solo trip to Amsterdam in coming June month for 7 days. Is it a fact that solo trip visas are mostly rejected ? and I intend to travel in and around Amsterdam only. Would that be a problem considering it is a short itinerary for cover letter? Thanks in advance.

Don’t think it’ll be a problem to acquire visa if you are only in and Amsterdam for the entire trip duration. Just make sure you have accommodation booked for all the days and mention what all have you planned to see over the 7 days.

Hi, Thanks for the article,it is really helpful I have some doubts 1)I can give just reserved tickets(Not paid)? Many airlines provide free reserved ticket which block the ticket for 3 days. I have this question because on the main page of VFS website,they clearly mention that do not confirm your travel plans till visa is approved.So can i give reserved ticket(not paid) instead of a confirmed ticket(paid for)

2)The cover letter can be written on an A4 size paper write?

Thanks in Advance

Answering pointwise:

1. Will do but during the time of verification of your application by Embassy people, your ticket should be valid and should not be cancelled as they will verify it.

2. Should be printed on A4 size paper

Hello Ashwni

I find this post really informative, ad would like to clarify a few things w.r.t our trip Me and my husband are planning for a trip to Swiss-Belgium (and make day trips to France and Amsterdam while staying in Belgium). Our point of entry will be Swiss (will stay there for 3 nights) and then travel to Belgium( where we will stay for 5 nights). But while we stay in Belgium we intend to do a day trip to Paris and another day trip to Amsterdam. Our p.o.e will be Belgium. Q1 – Which country should we apply the Schengen Visa for? – Swiss or Belgium? Q2 – Also, both of us are working, but the way our budgeting works is I have more bank balance, and his is more like a current account, rather savings account. Keeping this in mind, what will give better chances of approval – applying together and showing both the bank statements or applying mentioning am sponsoring the trip? Please suggest 🙂

Answer 1: Belgium Answer 2: Both bank statements will be a good idea i guess. Please clarify with local VFS office

I am planning to travel to Europe (Italy, Austria & Switzerland in that order) for a month in mid April with Italy being port of entry & main destination as I am spending 15 days there. I am travelling solo to Italy and then being joined by friends in Austria & Switzerland. Post that, I am heading to the US for 4 months where I am staying with my sister. I have a valid US visa. I also have previously traveled to the Schengen region 4 times in the last 8 years.

The tricky part is I am obviously travelling for this long as I have quit my job of 8 years and planning on taking a break for some time and find something once I am back.

My queries, hence, are:

1) Should I mention that I have quit my job in the cover letter itself hence declaring I wont have a Leave letter from my organisation. 2) Will I require any other document from my current employer (serving notice here) to support my claim? Shall i include one just to be sure? 3) I’m sponsoring my own trip, travelling solo & quitting my job for that- Will these 3 things pose to be possible reasons why my Visa could get rejected. If yes, what additional documents shall I submit to cover all bases.

Thanks in advance.

Thanks for writing in Rupal. Yes, your case is tricky. But tel me one thing, is your flight to US from India, after you come back from Italy or the flight is directly from Italy? Whatever is the case, please mention it in the cover letter. Yes, supporting documents to prove that you are leaving the job might work.

Again, convincing them that you are traveling to US later is essential. So flight tickets to US if available and shown, will make the job easy.

Hello, I am Bangalore.. planning to travel to Ireland in the month of June. Since I didn’t get any post related to Ireland, I am posting few questions here 🙂 . 1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? 2. I will be travelling with my friend , do I need to give proof of relationship with her? 2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) 3. If you can help me with writing a detailed itinerary plan. Thanks in advance! 🙂

1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? Father’s consent letter and permission letter from school. Notary sign not required.

2. I will be travelling with my friend , do I need to give proof of relationship with her? Haha. No. You can’t prove if someone is your friend. There is no such formal document that exists to prove it.

2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) Yes.

3. If you can help me with writing a detailed itinerary plan. Please check the post, I have mentioned the format. Follow the same with your plans and itinerary.

Thanks for reply 🙂 . One more question, Do i need to submit flight tickets/confirmation for visa application, though it’s not mentioned anywhere under required documents for visa.

I’m surprised that it isn’t mentioned. Return flight tickets are mandatory for any Visa 🙂

Hi … Me and my wife are travelling to Austria and Czeh Republic for 16 days with 9 days in Austria and hence applying from the Austrian Embassy. I am also doing two day trips to Neuschwanstein Castle and Berchtesgaden Salt mines both being in Germany with our stay being in Innsbruck and Salzburg respectively on the day of the day trips.

In light of the above in the application form in Point 22 it mentions Member State (s) to visit should I mention only Austria OR Austria and Czeh Republic OR Austria Germany and CzehRepublic

Mention all the member states you are traveling to. Also check the multiple entry option in the application form

Hello I am applying for a schengen short term tourist visa. I am applying through the Netherlands embassy as I will be staying there for the longest. I have some queries.

1) This is a solo trip. I am male,single and in mid 20s. I have been to singapore last month as a tourist. Should I mention it in the cover letter indicating that I have traveled solo before and attach visa and stamp copies? Or should I avoid mentioning it?

2) I work For an IT company with a monthly salary of about 35k. I have been working there for about 2 years. and will show about 2 lakhs in my salary account with salary slips and ITR for 14 days trip. I still feel that this might not be enough to convince the authority. I am thinking of attaching my mother’s bank statements and ITR along with a letter. The thing is, I don’t want authorities to think that my mother is the sole sponsorer of this trip as I earn a descent amount of money .I am more inclined towards a middle path by writing something like this in the cover letter-‘The trip will be sponsored by myself. I will also carry my Mother’s international debit card linked to her salary account to deal with any unforeseen circumstances. Her Bank statements,ITR and letter of consent are attached”.

Is this recommended? Or should I change some words like “unforeseen circumstances”Please Reply

1. No need to mention Singapore trip. If you have been to Schengen countries earlier, then the application form asks for Visa number.

2. I feel 2L for a single person for 14 days should suffice. Attach your credit card statement to show that you have a credit card too.

Hi Ashwini, I am applying for Schengen through the Belgium consulate. I intend to travel to Brussels, Amsterdam and Paris and I will be flying in and out of Amsterdam. Here are my questions –

1. I am travelling solo, for the first time to Europe or anywhere. I am quitting work at my current organization and have a 3 week break until I join the new company. Would be using this break to travel. Would this by any chance be a problem and lead to rejection? I have clearly stated in my cover letter about this and would be attaching the resignation confirmation and new job offer letter, and as well as confirmed return ticket and accomodation details (booking.com no pre payment reservations). 2. Is it okay to apply through Belgium consulate and not Netherlands (as my country of entry and exit is this)? 3. How long does it usually take to receive the visa? I am getting my tickets for 5th May.

Thanks in advance

1. Should not be a problem 2. If you are staying max number of days in Belgium, this is fine. 3. 15 working days is what they say.

Thank you so much. This is very helpful. I was hoping you could help me with some questions. I am travelling to italy for a month with my boyfriend. During my stay in Italy i will be staying with my BF family for 18 days. During my stay there i will be attending a wedding and also seeing the amalafi coast. After the 18 days period we will be visiting Rome, Venice and Florence. I will be applying a visa for myself only since my BF is a Canadian Citizen. I hold a Permenant Residence here in Canada. I was told if i am applying for a private visa to not mention Tourism. I am currently working full time as an Account Manager but i will be resigning before my trip. This is because i will be going to College full time when i come back.

1) Do i have to let the embassy know that i will be going other places in italy? ( i was going to say i am staying with my BF family for all the 30 days) 2) Is proof of school letter station start date enough to show them that i will be returning( including my return flight) 3)If i am applying for a private visa do i have to tell them i will also be visiting Amalafi while at my sponsers? 4) I do not want to ask my sponser to get statements of their bank. Can i mention that i will be supporting myself as well and show my own bank account and sufficient funds. ( how much $ is needed to show for about 28 days) While i will be staying with my sponser?

Thank you so much!!

1. If you are traveling within Italy and not going out of the country, then its not needed to mention. 2. Yes. Should suffice. Mention that in cover letter 3. No need. Just mention in cover letter that you will be staying with your Bf’s family. Ask them for an invitation letter stating that they are inviting you to stay with them. Attach it with your docs 4. Showing your bank details will be enough. The amount depends on the country you stay. Ask your local VFS office or check their website for these details.

Hey, I wish to apply for Shengen visa next week from France Embassy. I have already drafted a cover letter, would you be able to check it and let me know of any improvements? really appreciate.

Please mail me to [email protected]

I have WP120 visa for Switzerland and wish to get Tourist visa for my wife and son (3yr old) to stay with me for a period of 75 days. Can you please help me with covering letter and/or invitation letter that my wife should submit along with her visa application form. Trip would be sponsored by me but my wife also has sufficienct balance in her bank account. Please do let me know if you have any other suggestions for visa application.

Thank you in advance.

I’ve already mentioned the cover letter format in this article. Please go through it thoroughly. Showing her bank statement is fine if she has good balance.

Hi, Thanks for such an informative post….. great job My query is that i am getting married on july 15th and leaving on morning of july 18th morning for a 7 day trip covering amsterdam, antwerpen & paris. the issue is i wont be having a marriage certificate while i apply for me and my to-be wife’s visa. I will be taking care of all the expenses for travel. i am not sure about which documents should i place for my wife’s visa application

Try attaching the wedding invitation card and mention the same in your cover letter.

Hi, Did you attach invitation while submitting application ? Any other document that would require particularly to apply visa along with my fiancee ?

Hi I have a query. I am a practicing as a advocate. as I only few months back started my practice so that’s why I never filled tax,itr etc. I want to visit Belgium(20 days) to visit my sister she is staying there with her husband. can my father sponser me for the same and please share format for sponser letter and cover letter

Cover letter is already in the post. In addition to Sponsor Letter, you will need an invitation letter from your sister inviting you to their home and they need to mention that you shall be staying with them. The format will be a usual formal letter format with your details, purpose and intent of travel.

hi, I Am applying for a Shengen visa in germany, but will also be visiting hungary, austria, czech republic and poland, is the hostel reservation through booking.com valid, as in their email they show free cancellation date and also no prepayment required , so will those hostel booking will be valid. Also is it ok if i book a return flight from another country and city. Also One of my school friend works in berlin, and will be staying with him for couple of days, so is it ok to mention that in the letter to the embassy and do i have to get a letter from mentioning that i will be staying with him for couple of days and the whole trip will be self sponsored. Also would like to know i have resigned from my current job , and will be look for a new job after my return from my vacation , so will that be ok.

1. Hostel bookings are valid. Make sure you have your name on those. 2. Flight- Not an issue. Make sure you apply visa to the country which you will be staying the max number of days 3. Stay with friend – Yes, an invitation letter from him is needed. If you want to avoid the hassle, do bookings with free cancellation and then cancel those when your visa is stamped. 4. Job – Will not be a problem. Mention the same in cover letter. Also add a line that your family and work commitments are deep rooted here and you will have to return to your home country to fulfil those and you are visiting Europe just for tourism purpose.

hello, I have got an LOI from a reputed airline in India,and they wants me to do a short term ( 75 days )course from Madrid. once i get it done i will be employed by them.i have also received the invitation letter from the training centre from Madrid. My dad is sponsoring my course fee and all other expenses for the trip.He is getting a loan from a private firm for the same.

Now to apply for the visa (business) they wants the IT returns or form 16 which my dad doesnt have. He is retired and used to be an NRI. so my query is this, what other supporting documents can i produce ? (apart from my own personal bank statement and my dads )

Please call the VFS Helpline to get clarification on this.

Hello, thanks for the informative blogpost. I’m traveling with my friend who is applying as well for a short stay tourist visa at the French embassy, however we live in different states and plan on applying at the embassy in our respective states in Nigeria rather than as a group. Is it okay if I indicate that I will be traveling with my friend in my cover letter. (Note that all hotel reservations were made in both our names)

I think this should be fine. Can you please call VFS helpline and confirm with them?

Sorry but spelling mistake – The Honourable Consulate not Honorable.

Thanks for your concern 🙂 Please have a look at this: https://wikidiff.com/honourable/honorable

Hi, i have couple of questions. 1. I would be visiting 3 Schengen countries in one trip, should i be applying for a single entry or multiple entry visa? I plan to reach France then Switzerland then Iceland which are all Schengen members. 2. I would be applying the visa at France consulate (because it is the only consulate closer to me) by showing trip to 1 country only but i plan to visit 3 later on. Once the visa is issued, can i still travel as per my plan or is it a problem? I have read that once the visa is issued, you can travel to any Schengen country.

1. Multiple Entry Visa 2. You can but if you show one country in your itinerary and tick the multiple entry option, there are high chances that they will approve it as a single entry visa. So make your move carefully.

Hi Ashwini Actually i researched on it meanwhile and found that single entry visa means entry to Schengen members while staying in Schengen members. It doesn’t mean single country. So as long as you are staying inside the Schengen region (it can be one country or more) without going out of this region, single visit is sufficient. Multiple visit means for example, India to France then to UK (which is outside Schengen) then to Italy.

I agree. Thats what we had been told when we went to Sweden last year where, though we had applied for ‘Multiple entry’ visa, we were granted only a ‘Single entry’ visa. So we too went by this defination and thought we can explore Paris for a few hours in our long layover at France, but the immigration folks didn’t allow us to step out of the airport a this was a ‘Single Entry’ visa.

For the same reason, we were scared if we would be allowed inside Iceland or not. But,in Iceland, we had no problems as we had flown in from Sweden which is a Schengen country. So, I cannot guarantee that the statement holds good, as I have been a personal victim to prove that definition wrong!

Hi, I would be travelling to three countries France, Belgium and Netherlands in September. I’m applying at the Netherlands embassy. Onward flight is from India to Paris(transfer at Doha) and return is from Amsterdam(transfer at Moscow). Can you tell me if I should take a single or multiple entry Visa? Thanks in advance

Mulitple Entry Visa

Hi Ashwini, I’m a first time traveller to Europe, it would really help if you could tell me the reason why I would need a multiple entry visa if all the member states I intend to visit are in the Schengen area. Also, what reason should I mention about this in the cover letter Thanks

Please check the above comment

Sir, I am Sudip Panday from Nepal Will you please give your email address so that I can ask some of the personal information regarding visa application ?

Please write to us at [email protected]

Hi my mom went her son home Italy two time with my father ,now she is trying to go alone , so she is housewife. is she can show enough money into bank for her expenses ?

Yes. She can show money in her account and can self sponsor.

Hi Ashwini! My wife is resident of Finland and she is inviting me and my mother for a visit visa.I am currently working as Assistant Manager Mechanical engineer in a private firm and also have last 05 years ITR and all other official working documents,.I am applying through Netherlands embassy.I have some queries. 1. I book an appointment with my mother but she is paying for her whole trip she have strong bank statement,Pension slips and agricultural as well as residential property so is it fine to put my application with her? or should we apply separate as our insurance and applications are separate too. 2. Finnish embassy is not in my country and Netherlands embassy is accepting applications on behalf of Finland. So whom should i address in my cover letter? Finland embassy or Netherlands embassy? 3. About travel Itinerary,I am travelling to Finland and then we have plan to visit Sweden and i also have booked a hotel in Sweden through Agoda.com, so should we just write our visit to finland and sweden? and do we need to mention places in finland and sweden we intend to visit? Ps. I will stay in Finland for almost 1 month and my mother will stay for 2 months.Please answer according to that In Itinerary question Thanks, Need your suggestions soon as i have appointment on this tuesday

Answering your question pointwise:

1. Mention in cover letter that you both are travelling together but have different sources of income which are stable and strong, hence applying separately with different set of documents but will be staying and travelling together. 2. In a similar situation, My sister applied Iceland visa last year through Denmark embassy as it is one which processes Iceland visa in our country. Her cover letter started like this. FYI, she got her visa approved in time.

July 20, 2017 The Honorable Consulate Embassy of Denmark 11, Golf Links, New Delhi Delhi 110003 India

Dear Sir/Madam, I would like to apply for Schengen Visa to spend a holiday in two European countries – Iceland and Sweden, this August 20 to September 2, 2017. I am applying through your Honorable Consulate Denmark as Iceland is my main destination and will be staying here maximum number of days and will be flying in and out of Reykjavik. Myself and my wife are travelling together on this trip. Tourism is the main purpose of our visit, to see the beautiful landscapes and experience the rich culture and heritage offered by both the countries

Arrival date | Departure date | Days | City(Country) 20 August 2017 | 21 August 2017 | 1 | Stockholm(Sweden) 21 August 2017 | 31 September 2017 11 | Reykjavik – Bruarfoss – Vik – Hof – Detifoss – Husavik – Latrabjarg -Reykjavik (Iceland) 1 September 2017 | 1 September 2017 | 1 | Reykjavik (Iceland) – Stockholm(Sweden)

……(continues)

P.S: Above itinerary was in table format. Couldn’t paste it in the same format. Please make a table.

3. I hope the above snapshot of my sister’s cover letter would have given you an idea about the answer for this question.

P.S: An invitation letter from your wife with her proof of residence must be attached with both of your documents and don’t forget to mention in the cover letter that you both are being invited by her and that the invitation doc is attached.

hello, i applied to france embassy and i got rejected today. me and my husband planning to travel France ( Paris) and Netherland (AMsterdam) from 4th Nov to 11th Nov. i am working and i have all documents from ITR papers to work leave letter and enough funds in account. Problem is my Husband only got 1 year ITR paper that is 2018 and he is working as share trader and handle clients but as freelancer. so how to show sponsor and what to mentioned on cover letter. who can be sponsor??? we both have funds in accounts but as he is freelancer is it going to hamper our visa decision?? can you please guide me how to make changes in our profile and get visa for france second time?? what all documents we show as to show ties to come back to home country??? i have my all bookings done. Flights and hotels all booked. i want visa to go.. please guide me

Try mentioning that you have strong family ties back here in India. Have a home and job to join back(for you) and projects to finish(for him). Otherwise, I guess, you have all req documents in place.

Hi, I’m from Mumbai & intend to travel to the Czech Republic for a few days. I am a confused as to whom the cover letter should be addressed, should it be addressed to the Embassy in Delhi or to their Honorary Consulate in Mumbai?

Don’t think that would matter as much as the content inside the cover letter. Either one would do

Me and my husband are planning to Go to Prague and Italy in Jan.We are applying to Prague as we are staying there for max. no of days as well as it being the country of entry.

The issue is I have been working for only 1.5 yrs and have 1 yr IT return document. Also my account shows liquid cash of 1.5 lakhs (FD of 1 lakh is there too but not liquid) Husband only got 3 year ITR paper and also approx 3 lakh cash in account. I am mentioning that I am working also submitting all docs(statements, NOC etc)

So whom to show as sponsor on my cover letter ?? Should I show self/joint/ husband as the sponsor on my letter? Please let me know.

You can say that you are sponsoring yourself.

Hi. Great Post. I have dropped you an email for further queries on my solo trip to Europe coming Feb. Hope to see a response. Thanks.

Hi , Thanks for your valuable post. I just wanted to know one thing , do I need to download the application form from the VFS Italy and then fill it out with a Pen. Otherwise there seems no other option, because attached is a PDF file on the website. The only option seems to be download the file and then fill it up with Pen. Can you please guide me to the correct way,

Yes, download it and take a print and fill it by hand.

Hi, Thank you for bringing up such a wonderful post. I have question before proceeding further for Schengen visa. I stay in Bangalore and my parents stay in Odisha. Their passports are issued recently in Odisha. Can we all apply together in Bangalore Vfs? If yes, do I need to mention that parents stays with me in Bangalore? P:S, I have to show their bank statement as well in support to show sufficient finances.

They can apply with you I guess. Please call VFS helpline and confirm

Hi Ashwini…I read all your comments respective of all questions you gave useful tips. So helpful. Thanks. Here is my Question…… I planning to travel with my minor kids to Malta…If i will get the Malta visa, can i book the ticket to France to visit the places in france and return from France.

If you plan so, please mention the same in cover letter and do all the bookings. Last time, we had a 6 hour layover in Paris and officials there did not allow us to go out though France was in Schengen and said that we did nit have a multiple entry visa. So mention that in cover letter and ask for a multiple entry access.

Hi, can you please help me with ‘covering letter for long term student visa’? I am from India and would be traveling to Italy for masters. Can you share if any examples?

The format is the same except the itinerary in the table form. Convince them that you are going there to study with all the related documents.

Hi Ashwini, i want to apply for a Schenegen Visa from French embassy. I am travelling with a group of 9 friends. Do i need to mention their names or passport numbers in the cover letter or attach their passport copies in the documents?

Well, 9 friends. Hmm.. Don’t think its required. It’ll be too much information and can confuse the embassy officer!

Hi. I am visiting germany for a conference (business visa) and i have hotel bookings for all the days in Berlin. But if time permits i might visit france and amsterdam.Now my doubt is..do i need to mention about the probable countries i might visit in the visa application form question no.22 where the column asks for ‘Member state (s) of destination’ ?

If you are going by road to France and Amsterdam, Then I dont think you need to mention that as there will rarely be checks on the road inside Schengen area. Otherwise, I guess, you must have to.

Hi ashwini,

i’m kranthi and Am applying for Student Visa( D-Visa) to Spain. I almost Completed with my Documents part . Preparing for Cover letter and this blog really helped me . Do you have any suggestion format for Student Visa as such a Sample Cover letter. Because the program Duration will be 18 months . i dont have any Accommodation proof because i have to go and find it out. But college gave me confirmation letter saying they will provide Accommodation but they didn’t mention address in specific .Should i mention this in my Cover letter

Yes. Please mention this in the cover letter.

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed .

Recent posts

• Rental cars Iceland reviews – Real reviews from World Travelers
• 14 Kick-ass Christmas gifts for Travel Enthusiasts (That they’ll actually use)
• SMART tips to buy perfect Gloves for Iceland Winter + Summer
• How to Book Flight Itinerary and Hotel Bookings for Schengen Visa Application Process
• Best whale watching in Iceland – Season, cheap tours, everything you need to know!

Search for any destination on our site

Follow us on social media, our best posts.

• 1 International Hops , Italy , Our Hops , Slovenia , Visa Schengen Visa Cover Letter Format with sample and common mistakes
• 2 Europe , International Hops , Italy Schengen VISA Italy for India Citizens – Ultimate guide
• 3 Domestic Hops , Driving Tips , Europe , International Hops , Italy , Our Hops Our Italy Road trip Itinerary – Self drive in Italy
• 4 Africa , International Hops , Mauritius Travel Hack : 7 money saving tips when on a Mauritius Holiday
• 5 Europe , International Hops , Italy Day trip to Capri, Italy – Things to do and Must see

Read previous post:

Bangalore to Gandikota – Travel Guide

Bangalore to Gandikota - Travel Guide A visit to Gandikota was high on my bucket list, but somehow the plan...

+91 9605750505 | [email protected]

• Web Content Writing
• Advertising Copywriting
• Blog Writing
• Case Study Writing
• Company Profile Writing
• Press Release Writing
• Article Writing
• Business Plan Writing
• Business Proposal Writing
• LinkedIn Profile Writing
• Cover Letter Writing
• Resume Writing
• Letter of Intent Writing
• CDR Writing Services
• Assignment Writing
• Essay Writing
• SOP Writing
• Letter of Motivation Writing
• Personal Statement Writing
• Letter of Recommendation Writing

Cover Letter For Visa Application

An in-depth guide for 2024.

Are you wondering what a cover letter looks like?

Worried about preparing a strong visa application letter ? 

Or are you here for writing guidelines to enhance your visa cover letter ?

If so, you have landed in the right place. Our team of professional writers can help you write the perfect letter to embassy for visa request . By going through this writing guide, you can easily write a cover letter to apply for any type of visa, be it tourist visa, business visa, student visa or a work visa.

Table of Contents

What is a cover letter for visa application.

Cover Letter for Visa Application is a formal document submitted to the corresponding embassy to explain your reason for visiting the particular country. It is written in a professional tone and is submitted alongside your visa application form and other supporting documents.

Why is a Cover Letter important for Visa Application?

A Visa Application Letter serves various purposes and is thus an indispensable part of your visa application process. We have listed below the reasons why a cover letter plays this crucial role:

• You can clearly state your purpose for visiting the particular country, whether it is for study, business, work or sightseeing.
• A cover letter gives you the opportunity to add more details than other documents, emphasising your reasons to visit the country.
• You can provide justification to any adverse events like gaps in resume, reasons for career switch etc, if any.
• You can prove your English proficiency, attention to detail, formatting skills, etc through a well-written visa application letter.
• Through a cover letter you can give a full account of your previous and current experiences that make you eligible for the visa.

Key Elements to Include in a Visa Application Letter

Besides your purpose for travel , most visa application processes outline a set of elements that you must highlight in your cover letter for embassy . Though it varies from visa types, your cover letter must include these important points:

• Personal information:

Your cover letter must include your full name, passport details, phone number, address, as well as your personal background. 

• Applicant’s background:

You should mention your educational and professional credentials in your cover letter for visa application . 

Together with your arrival and departure timings, your cover letter must provide details of your travel plan including the flight details, places you plan to visit, etc. 

• Details regarding accommodation:

You should mention the details of your hotel booking or other arrangements made for your accommodation in your visa cover letter . 

• Financial information:

You must demonstrate your source of funding for your visit to the country whether it is personal, bank loan, sponsor, etc. 

• Intention to return to home country:

Your visa application letter should clearly explain your ties with your home country and prove your intentions to return after the desired visa tenure. 

• Contact information:

Ensure that you provide your email address, phone number or address in your cover letter for any clarifications or further queries. 

• Supporting documents:

Your cover letter for embassy must also enclose documents like bank statements, offer letters, educational transcripts, etc. to support your statements. 

How to Write a Cover Letter for Visa Application?

Writing a visa cover letter is not a simple task as it requires a close eye for attention. However, we have got you covered as this guide is prepared for you! 

We have compiled the following to facilitate your writing process and build your confidence to produce a strong visa application letter :

• Writing Guidelines 

Cover letter format for visa

• Download Sample Cover Letter 
• Formatting guidelines 
• Additional Tips For Writing 

Guidelines to help you Write Your Personalized Cover Letter For Embassy

A cover letter for visa application must be personalised, making you stand out from the rest. We have prepared this list of guidelines to help you draft one seamlessly:

• Research the requirements: Ensure that you learn the requirements of your visa type you are planning to apply for. You can contact the embassy or consulate if you are getting confused by online resources.
• Provide address and contact information: Ensure that you include your phone number, residential address and email address before you start the cover letter
• Address the letter correctly: Use the appropriate salutation as well as mailing address pertaining to the recipient (visa officer or concerned authority).
• Demonstrate genuine interest: Do not forget to express your intention to abide by the visa regulations, respect the country and return to your home country after the visa period is over.
• Include your travel history: You can add your previous experiences of international travel where you have successfully adhered to the visa regulations and prove your authenticity.
• Add personal anecdotes: You can personalise your cover letter by mentioning incidents from your life circumstances, educational or professional achievements etc.

A cover letter format for visa would give you a roadmap on how to structure the elements in a professional fashion. Hence, using a good format and referring to one while writing can improve the quality of your cover letter. 

• Your contact information:

A cover letter is written in a professional business letter format that starts with your (sender’s) full name, address, phone number, etc. 

 Mention the date on which you are drafting the cover letter for visa application . 

• Recipient information:

 Correctly mention the respective embassy or consulate information like name of recipient, his/her job title, department etc. 

• Salutation:

You can start the cover letter with a formal greeting. You can address the reviewer with their appropriate title to show respect. 

• Introduction:

 You can start by introducing yourself, the reason for writing the cover letter and the particular visa you are applying for. 

Your body paragraphs can clarify why you intend to visit the country. You can address all the unique requirements like reason for travel, ties to home country, financial sufficiency, duration and itinerary of the trip etc.

• Attachments:

You must list the documents you are additionally attaching in order to support the claims made in the body paragraphs. 

• Conclusion:

You can conclude the cover letter by thanking the visa officer for considering your application. You can also express openness to provide any further detail if required. 

Use a formal closing to end the cover letter, and ensure that you leave enough space to put your signature.

Cover Letter For Visa Application Template

Now that you have referred to a cover letter format for visa , a template can give you a clearer idea of the structure. Our professional writers have prepared this template to show you how to go about the task at hand:

(Your Name)

(Your Address)

(Your Email)

(Embassy/Consulate Address)

Dear Sir/Madam,

My name is (your name) and I hold the (name of country) passport (passport number). I am writing this letter in support of my (business/student/work/tourist) visa application to visit (name of country). I am excited to travel to (name of city/cities) from DD.MM.YYYY to DD.MM.YYYY and would be much obliged to be granted the visa for the same. 

My intention to visit (name of country) is (description about the purpose of visit). I look forward to (details of travel itinerary, study plan, business meetings, employment contract). 

My visit to (country) is funded by (myself/name of sponsor and relationship with him/her). I have (your financial assets and how you intend on funding your trip using them). I have attached the bank statements and property documents for your kind perusal. 

As scheduled, I plan to return to my home country on DD.MM.YYYY by (flight details). (explain the ties you have to your home country and your motivation to return after the visa tenure). 

I would like to extend my gratitude for your consideration. Please find my (all the attachments) enclosed with this letter. 

Sincerely, 

(Your Signature)

Download Sample Cover Letter to embassy for visa request Pdf

A good sample cover letter for visa application can provide you with the right motivation to get started on yours. Through the sample given below, you will be able to get a clear picture of what a cover letter should look and sound like:

June 16, 2023

The Visa Officer

Canada High Commission

Subject: Anamika Singh, Passport XXXXX , Tourist Visa application

My name is Anamika Singh and I am an Indian citizen holding passport number XXXXXX. I am writing to apply for a Tourist Visa to visit Canada from DD.MM.YYYY to DD.MM.YYYY. The purpose of my visit is purely personal as I am looking forward to attending my friend, Satya Kumari’s engagement ceremony scheduled on DD.MM.YYYY and touring in Canada with her to explore the natural beauty fostered by the country. 

Travel Plan for 2 weeks

My intended period of stay in Canada is 2 weeks. I intend to arrive at DD.MM.YYYY at (name of airport) and head straight to (address) where my friend Satya stays. The next day we plan to go shopping at (name of place). I have set aside the next two days to help her set the operations and logistics of her engagement ceremony. After the engagement ceremony and after party on DD.MM.YYYY, I intend to spend the weekend in (name of city). 

On DD.MM.YYYY, both Satya and I have decided to visit (names of popular destinations). We have reservations at (name of hotel) and we intend to explore the picturesque and offbeat places in and around (name of city). On DD.MM.YYYY, I plan to board (flight number) (at flight timing) to return back to my home country.

Personal Information

I was born on DD.MM.YYYY to a middle class family in Mumbai, India. My father, Ravinder Singh is a retired defence personnel and my mother, Aarti Singh is a retired private school teacher. Though they have been the backbone of my entire existence, I have been taking charge of the responsibilities at home lately as they are approaching their old age with every passing day. 

I have a Bachelor’s degree in Finance and am a member of the Association of Certified Chartered Accountants (UK) since YYYY. I am currently working with the Strategy team at KPMG Mumbai and am drawing an annual salary of XXXXXX. 

Details of my friend in Canada

My travel plan to visit Canada is primarily focused on celebrating my close friend, Satya Kumari’s engagement with Krish Sultania. My friendship with Satya dates back to our college days in YYYY and I am excited for her big day. She currently resides at (address) where I intend to spend my first week of visit. She works as a Finance Manager 2 at the Royal Bank of Canada and is available at (phone number) and (email id) for any queries. 

Incentive to return home

I have been raised in a very intimate and loving family. Hence, I cannot afford to prolong my stay in Canada. I have to return to my parents who will be depending on my cousin sister, Sheila Singh who is currently in town for her semester break from college. Moreover, I have to come back to take care of Casper, our 4 year old German Shepherd. I share an inseparable bond with him and neither do my parents nor Sheila have the energy to entertain him. 

Besides all these, I have to resume my job at KPMG after this 2 week break. I also have a close group of friends in Mumbai and I am very connected with the city. Hence, I intend to board the flight back to my permanent home on DD.MM.YYYY. 

Financial details 

My visit to Canada is fully funded by myself. I have estimated the total expenditure to be around CAD XXXXX and I have been maintaining a bank balance of Rs XXXXX in my savings account for the past 4 years. I have hereby attaching all the bank statements for your kind consideration. 

I have attached the following documents to this letter:

• Visa application form
• Passport size photographs
• Travel insurance 
• Confirmed flight tickets
• Hotel reservation details
• Bank statements

Thank you so much for taking the time to consider my application. I look forward to hearing a positive response from your end and being there for my friend on such a beautiful occasion. 

Yours Sincerely, 

Anamika Singh

Formatting guidelines to produce a strong visa application letter

A well-structured and formatted visa cover letter can increase the readability and enhance the credibility of your application. You must consider these formatting guidelines:

Cover Letter After Visa Refusal

Have you faced a visa rejection and delayed your plan to fly abroad? Don’t worry, writing a faultless cover letter after visa refusal can help you tackle the problem and make your path clear. A cover letter after visa refusal is a crucial document that helps you address the faults pointed out by the Visa officer while rejecting your primary visa application. So let’s look in detail at the common reasons for visa rejection and how they can be fixed.

What are the reasons for Rejection of your visa Application?

There can be numerous reasons for visa rejection, as each application differs in its nature, country being applied to, visa policies and requirements, types of visa being applied to, etc. Below is a list of the most common reasons for the visa rejections; understand them and take care to avoid them in your cover letter for visa application.

• Inaccurate or Incomplete Application: Failure to provide sufficient documents, inaccurate filling of application, omission of required information, etc. can be a major reason for visa rejection.
• Inadequate fund: The most common reason for a visa rejection is the inability of the candidate to prove their financial sufficiency to fund the trip.
• Inability to show strong ties to the home country: Candidate has to provide strong ties to the home country in terms of family, property, and employment. Failure to provide the same will result in visa rejection.
• Criminal record: Considering the security of the citizens of the host country, candidates with criminal history would be denied a visa to enter the country.
• Lack of clear travel purpose: Failure to provide a concrete reason to travel, like business meetings, tourism, function, etc. will lead to rejection of your visa application.
• Submission of fraudulent documentation: Submission of false documents, like invitation letters, travel itineraries, bank statements, employment records, can lead to immediate rejection of visa application and potential legal actions against the candidate.
• History of Overstaying on previous visa: Records of overstaying in the previous visa in any country including the one chosen may result in the denial of visa.
• Inadequate travel insurance: In order to travel to some countries, applicants may require valid travel insurance coverage and failure to provide the same would result in visa rejection.
• Health or security concerns: Health and security concerns of the candidate can also be a major reason for the visa rejection. If the candidate has a medical condition that could strain the health care system of the destined country, or if the candidate has a security concern, visa would be denied.

Remember, each country has their own visa requirements and criteria, so it is vital to understand and fulfill necessary visa conditions and requirements before applying for a visa.  Since a visa approval is solely based on the visa officer’s discretion, there would be cases where a visa can be rejected without a solid reason.  

How do I write a visa cover letter when a visa application has been rejected?

Write the below paragraph in Bulletpoints

Writing a visa cover letter after visa rejection is a challenging task. But with a positive and detailed approach you can address the reasons for rejection and write a compelling cover letter for visa application. Following the below mentioned steps will help you write an impeccable cover letter for visa application. 

• Address the letter properly
• Express your disappointment
• Understand and address the reason for rejection
• Highlight the changes made in the application 
• Conclude with a positive note

Additional Tips For Writing Your Cover Letter for Visa Application

Keep these tips in mind to help you draft a unique and personalised visa cover letter :

• Use clear and straightforward sentences in your cover letter. Do not provide any vague statements that give rise to circumstance for ambiguity.
• Follow the formatting guidelines and ensure that it is organised well. Make sure that the spacing and font is consistent throughout the document.
• Use a formal yet enthusiastic tone. Do not use colloquial terms or slang that may cause confusion.
• Proofread carefully and check for any errors in spelling, grammar or punctuation.
• Do refer to samples for inspiration, but ensure that you refrain from copying the same. Plagiarism will discredit your application.

What are the Types of Visa Cover Letters?

There are different types of visa categories and thus cover letters for each are unique to the same. Listed below are the various types of visa cover letters you will come across:

• Cover Letter for Tourist Visa: Tourist Visa requires you to produce a cover letter that clearly states your arrival and departures dates, details of your flight and hotel bookings, your itinerary, your travel history, etc.
• Cover Letter for Business Visa: Your business meetings, plans, and events that you expect to attend in the particular country should be highlighted in your cover letter. You must also mention how your visit would help the country’s business environment to impress the immigration officer.
• Cover letter for Student visa: You should stress your intention to pursue the specific study program in the concerned country in the cover letter for student visa. It must also include your prior academic and professional experiences, your links to your home country, and your career goals.
• Cover letter for Work Visa: Your cover letter must include details about your educational background, professional experience, employment offer to work in that particular country, etc., as well as how you could enhance the labour market there.
• Cover letter for Dependent visa: A dependent visa cover letter should essentially describe the applicant's relation to the principal visa holder. You can demonstrate both the applicant's economic dependence and the requirement that they stay with the primary visa holder.
• Cover letter for Spouse visa: Your cover letter for a spouse visa should emphasise your total commitment to relocating overseas with your spouse. In addition to proving the authenticity of your relationship, it should also mention your spouse's residency status.
• I-129F cover letter - This cover letter is submitted by a US citizen along with a Form I-129F to bring their fiance of a foreign origin to get married in the country. The cover letter must explain the couple’s individual personal information, history of their relationship as well as their intention to marry.

Visa Application Letters for Popular Countries

Every country has their unique set of requirements for the visa cover letters. We have listed below the most popular countries and the main elements to include in the same: 

• Cover letter for Schengen visa:
• Purpose of your visit in Schengen Area
• Detailed itinerary of your trip 
• Proof of financial sufficiency 
• Intentions to return to home country 
• Cover letter for Australia:
• Reason to visit Australia
• Reason why the visit will align with your future goals
• Itinerary of your trip
• Ties to home country
• Cover letter for Japan:
• Reason to visit Japan
• Travel plan and itinerary 
• Financial information
• Intention to respect laws, culture and regulations of Japan
• Cover letter for UK visa application:
• Purpose to visit the UK
• Itinerary and planned activities 
• Details of financial sufficiency 
• Strong ties to home country
• Cover letter for US visa application:
• Reason for visiting the US with specific details 
• Close connections in the US like friends, family, etc
• Understanding of the US culture, regulations and customs
• Previous visits to the US if any
• Cover letter for Canada visa:
• Purpose of visiting Canada
• Reason to choose Canada
• Detailed travel plan 
• Understanding of Canadian culture, tourist places, etc.
• Cover letter for New Zealand visa application:
• Purpose to visit New Zealand
• Your research on the offerings of New Zealand
• How the visit can contribute to your growth
• Commitment to comply with New Zealand’s biosecurity measures, immigration laws, etc. 
• Cover letter for France visa:
• Purpose of visiting France with specific details 
• Interest in French culture, history, etc. 
• Proficiency in French and previous visit to any French-speaking regions
• Any connections in France and how they plan to support your visit
• Cover letter for Turkey visa
• Purpose to visit Turkey and detailed itinerary 
• Knowledge and interest in Turkish culture, historical sites, etc.
• Any prior experiences or connections in Turkey 
• Any particular events or attractions in Turkey that piqued your interest
• Cover letter for Switzerland visa
• Purpose of visit and prepared itinerary 
• Reason why Switzerland is the preferred choice
• Knowledge of Swiss values, customs, etc. and respect for the same
• Any connections in Switzerland and how they will contribute to your experience

Final Checklist For Writing a Visa Cover Letter

A checklist will help you keep better track of your progress and let us help you:

• Have I clearly understood the specific requirements of the visa I am applying for?

Have I addressed the embassy or consulate in an appropriate manner?

• Is my purpose of visit clearly stated in my visa application letter ?
• Have I furnished all the supporting documents to support my claims?
• How many times have I proofread and revised the cover letter?

Frequently Asked Questions (FAQs)

Yes, you can refer to templates while writing a cover letter for your visa application. However, ensure that you tailor it to your application and include your personal experiences to stand out. 

Your cover letter should ideally be 1 – 2 pages long. 

No, it is not necessary to submit cover letters for every visa type. However, it is mandated by some countries. Consult with the consulate or embassy to learn about the requirements. 

Yes, a well-structured cover letter that clearly addresses every specific visa requirement can increase the credibility and authenticity of your application. 

Yes, you can definitely hire professional writers to draft a strong and convincing cover letter for your visa application.

Mr. Sugathan

Mr. Sugathan is the founder of Professional Writing Services. He is an Army veteran who served the nation for more than two decades. During his tenure, he was involved in a lot of documentation and secretarial works. He has been drafting letters and documents on a daily basis.

Get In Touch

Related services.

• SOP Writing Services
• Linkedin Profile Writing Services
• Personal Statement Writing Services
• Website Content Writing Services
• Resume Writing Services
• SEO Copywriting Services
• Blog Writing Services
• Article Writing Services
• Motivation Letter Writing Services
• Personal Essay Writing Services
• Ad-copywriting Services
• Admission Essay Writing Services
• Cover Letter Writing Services
• eCommerce Content Writing Services
• Essay Writing Services
• Press Release Writing Services
• Case Study Writing Services
• Company Profile Writing Services
• Scholarship Essay Writing Services
• Landing Page Content Writing Services
• Letter Of Recommendation Writing Service

Founder of Professional Writing Services

Mr. Sugathan Vaishnavi, an army veteran turned businessman, is the founder of Professional Writing Services. Turning his passion into a successful venture, PWS is the product of his vision to lead lives by words. PWS offers all sorts of writing services (business, academic, and professionals) and can help you with designing and branding solutions as well.

PWS (Professional Writing Services) helps businesses meet their vision, students reach their study abroad destination and professionals get their dream job with 100% original high-quality content writing services.

• Dissertation
• Letter of Recommendation
• Letter of Motivation
• Personal Statement
• Statement of Purpose
• Cover Letter
• Letter of Intent
• Advertising Copy Writing
• Company Profile
• Press Release

Get in Touch

Services in india, quick links.

• Terms of Service
• Privacy Policy
• Refund Policy

We are always available to serve. Fill out the contact form and submit to connect to us.

Copyright © 2007-2024 Professional Writing Services | All Rights Reserved

Looking for professional writers? Connect With us

Opinion | Early Learning

How home visiting programs benefit the whole family, as a home visitor, i support parents in helping their young children thrive. here’s why all families, especially immigrant families, need access to these programs., by cara craig     aug 21, 2024.

Zoteva / Shutterstock

This essay was adapted from a piece posted on Medium.

About nine months ago, Dara told me she was interested in bringing her mother and nephew from Syria to the United States, and she needed assistance. She had immigrated to Evanston, Illinois from Syria five years ago, along with her husband and five children and had a goal of reuniting with her family.

I wanted to help but had no idea where to start. As a home visitor with the federally funded Head Start/Early Head Start program, my goal is to help families create and achieve goals related to parenting their young children. I work with Dara’s 4-year-old daughter, Naya, but I support her whole family. (I have changed their names in this essay to protect their privacy and they’ve agreed to have their story shared.) As their home visitor, I provide resources, connection and experiences to her family and the other families I serve.

Over the years, in addition to bringing lessons and activities for the children I work with, I’ve supported families in accessing food and diapers, filling out school enrollment forms and securing affordable housing — but this was a new request for me.

I decided to start by doing some research on the U.S. Citizenship and Immigration Services website. I learned a bit about the process, then I printed out the necessary documents and contacted my organization’s Arabic interpreter to get translation support.

Dara needed to fill out an I-730, Refugee/Asylee Relative Petition form. I looked at the form myself, and even as a native English speaker, it felt daunting. I knew that Dara was even more in the dark. We worked for months, assembling the information she needed. A few weeks ago, when we had finally completed the extensive document, I handed Dara two huge envelopes and explained that she would need to take them to the post office, have them weighed for postage and sent.

“I don’t know how to do that,” she told me.

Dara had never been to the U.S. post office. We decided that we’d plan a trip together, along with her children, so they could learn about the experience of sending mail. I prepared them as best I could by sharing what we would encounter. I couldn’t anticipate everything, but that conversation helped set us up for success. On the day of the trip, Dara and her children shared a new experience — one that helped them all grow. It takes a lot of courage to go outside your comfort zone, and the best part was that her children were there to see their mother trying something new as she was advocating for her family.

I’ve been an early childhood educator for 25 years. In that time, I’ve been a teacher, the owner and director of a preschool and, now, a home visitor. My professional background in early childhood has given me insight into the critical nature of this work. So, too, does my personal experience as a mother who navigated a difficult entry into parenthood, breastfeeding an infant with colic and settling into the reality that taking maternity leave reduced our family’s income. Reflecting back, I would have loved to have the reassurance and support of a home visitor.

How Home Visiting Programs Support Families

Through my work as a home visitor, I serve 11 children and their families, including Naya’s. All of these families speak a language other than English in their home, and eight of the families are immigrants to the U.S. During my weekly visits with each family, I provide parents with resources as well as opportunities to learn and practice skills that will help their young children thrive. The idea is that parents and caregivers are a child’s first teacher and I support them in being the best teachers they can be. Participation in home visiting programs can support families with health and well-being, and based on my experience, these programs are especially effective with immigrant families.

During my visits, I bring developmentally appropriate lessons for Naya, who is fluent in Arabic and English. Just like many kids who are learning two languages, she is a little behind on learning the names of letters and numbers, but as I have assured many parents, being bilingual is so beneficial to brain development , and she will catch up with her monolingual classmates.

Over the past year, in addition to bringing these activities for Naya and moving forward on the travel documents, I have helped Dara and her family make a lot of progress on other goals. By working with one of our partner resource groups, the family of seven was able to secure new housing, moving out of a two-bedroom apartment and into a five-bedroom house. Once they moved, I was able to help Dara in registering her older children in a new school system. The process was almost as difficult as completing the I-730 form, but together, we got through it.

Every family has their own unique goals and needs, so my work differs depending on who I’m supporting. Sometimes I educate parents on child development and safety; other times I provide resources for engaging with their children. And in some cases, I help them navigate challenges they’re facing as a family, whether it’s finding emergency funding when their SNAP benefits are delayed, learning a new bus route to school or, most recently, visiting the post office.

Expanding Access Is Key

Research has shown that investing in early childhood education has significant benefits for children and families. And there’s evidence that home visiting programs are invaluable for parents like Dara. Yet these programs are perpetually underfunded and understaffed. The impact that home visitors make on a child’s development and a family’s well-being is huge, but access is limited. There’s not enough funding to make them available to every child that needs and qualifies for them.

We can increase access for children and their families by developing a stronger awareness of the benefits these programs offer to children, families and society. We can advocate for more federal dollars and consistent funding to enable every family that wants to benefit from this service to have immediate access, rather than being put on a wait list, which can be years long.

In the vein of empowering families, a solution was suggested during a focus group I recently participated in for home visitors in Illinois. The idea was to create a pathway for parents who participate in home visiting programs to receive training in child development, goal setting and documentation skills, so they could become home visitors themselves. This kind of approach would require supervision, support and funding, but it’s something that could boost the original family’s well-being by providing training, improving financial stability and increasing connections throughout the community — and it could exponentially help others.

Imagine Dara guiding people through the process of registering children for school or taking children to the post office. Would she need some guidance and support in doing this? Of course, we all do. But she would offer families, especially those who are new to this country, her invaluable experience, and it would bring her closer to her own personal goals.

Parent and child’s names were changed for this story for privacy.

Cara Craig is a home visitor in Evanston, Illinois and a 2023–24 Teach Plus Illinois Early Childhood Educator Policy Fellow.

More from EdSurge

A Fifth of Students at Community College Are Still in High School

By rebecca koenig.

How to Bring to Life the Science of Reading

By lauren keeling.

How Schools Are Holding Edtech Products to a Higher Standard

By abbie misha.

Digital Access

As federal dollars vanish, districts weigh which edtech tools to drop, by daniel mollenkamp.

Journalism that ignites your curiosity about education.

EdSurge is an editorially independent project of and

• Product Index
• Write for us
• Advertising

FOLLOW EDSURGE

© 2024 All Rights Reserved