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Extend collaboration and intelligence to PowerPoint files
Easily edit Microsoft PowerPoint presentations online without converting them, and layer on Slides’ enhanced collaborative and assistive features like comments, action items, and Smart Compose.
Work on fresh content
With Slides, everyone’s working on the latest version of a presentation. And with edits automatically saved in version history, it’s easy to track or undo changes.
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With PowerPoint for the web you create presentations right in your browser. Create and save your presentations in your OneDrive, and edit and share them online. You don’t need any additional software and you don’t have to install anything.
Here’s how to get started:
Go to Office.com .
Create a new, blank presentation, start with a template, or open an existing file.
When you start with a new, blank presentation, PowerPoint automatically saves it to OneDrive with a default name, such as Presentation 1. To rename your presentation, do the following:
On the File menu, select Rename .
You can do many things using PowerPoint for the web. See the following for more information about working with PowerPoint.
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PowerPoint 2016: Sharing Your Presentation Online
Sharing your PowerPoint 2016 presentation online is easy and allows you to collaborate with others or present to a remote audience. There are several options for online sharing:
The Present Online feature in PowerPoint 2016 allows you to present your slideshow live over the internet. Viewers can watch your presentation in their web browser without needing PowerPoint installed.
To use Present Online:
- Click Slide Show > Present Online > Office Presentation Service
- Check the box to allow viewers to download the presentation (optional)
- Click Connect to get a shareable meeting link
- Send the link to attendees via email, chat, etc.
- Click Start Presentation when ready
Present Online allows real-time presentation sharing to anyone with the link. It’s useful for webinars, virtual meetings, remote trainings, and more.
Share via Link
You can get a direct link to your PowerPoint file stored on OneDrive and share access with others.
To share via link:
- Save presentation to OneDrive
- Click Share > Get a Link
- Copy the link and share wherever needed
- Recipients can view or edit depending on permissions
File sharing via link allows real-time collaboration with colleagues. It also enables presenting directly from the cloud.
Send as Attachment
To share your presentation as a copy or PDF attachment:
- Click Share
- Select Attach a Copy
- Choose PowerPoint Presentation or PDF
- PowerPoint will attach the file to a new email
- Enter recipient details and send
Sending as an attachment lets you share presentations easily through email without requiring cloud storage. It also allows sharing with viewers who may not have PowerPoint installed.
Upload to Video Sharing Sites
You can export your presentation as a video and upload to sites like YouTube:
- Click File > Export > Create a Video
- Select MP4 or other video format
- Set video quality and size options
- Click Create Video to export and save
- Upload saved video file to YouTube, Vimeo, etc.
Uploading to video sharing sites increases visibility and makes your presentation accessible to a wider online audience.
When sharing presentations online:
- Remove slides irrelevant for standalone viewing
- Add clear call-to-action buttons to drive traffic
- Use slide notes for additional context
- Check accessibility by adding alt text, captions, etc.
- Test links, videos and other media for web viewing
- Set sharing permissions appropriately for your purpose
Following best practices improves the viewing experience and ensures accessibility for online audiences.
Sharing your work online has many benefits – it allows gathering feedback, increases exposure, fosters collaboration and makes information more accessible. By using PowerPoint’s sharing options, you can unlock the full potential of your presentations.
About The Author
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PowerPoint 2016 and 2019 cheat sheet
Are you getting the most from powerpoint 2016 and 2019 for windows learn about the key features in microsoft’s powerful presentation app..
Contributing Editor, Computerworld |
Use the Ribbon
Use tell me to accomplish tasks quickly, try smart lookup for online research, collaborate live.
- Add new types of charts
- Morph and Zoom your slides in PowerPoint 2019
- Other useful PowerPoint 2019 features
- Handy keyboard shortcuts
Need to create and share a presentation? If so, you probably turn to the most popular presentation application in the world, PowerPoint, one of the core apps that make up Microsoft’s Office suite.
Microsoft sells Office under two models: Individuals and businesses can pay for the software license up front and own it forever (what the company calls the “perpetual” version of the suite), or they can purchase an Office 365 or Microsoft 365 subscription, which means they have access to the software for only as long as they keep paying the subscription fee.
When you purchase a perpetual version of the suite — say, Office 2016 or Office 2019 — its applications will never get new features, whereas apps in an Office 365/Microsoft 365 subscription are continually updated with new features. (For more details, see “ What are the differences between Microsoft Office 2019 and Office 365? ”)
This cheat sheet gets you up to speed on the features that were introduced in PowerPoint 2016 and PowerPoint 2019, the perpetual-license versions of PowerPoint included with Office 2016 and Office 2019, respectively. In Office 365/Microsoft 365, PowerPoint has all those features, plus several more. See our separate PowerPoint for Microsoft 365 cheat sheet to see all its latest features.
Most of the tips in this article apply to both PowerPoint 2016 and PowerPoint 2019 for Windows. Near the end are tips for PowerPoint 2019 only, and then we wrap up with handy keyboard shortcuts for both versions.
Share this story: IT folks, we hope you'll pass this guide on to your users to help them learn to get the most from PowerPoint 2016 and 2019.
The Ribbon interface in PowerPoint 2016 and 2019 hasn't changed much compared to earlier versions. Because the Ribbon has been included in Office suite applications since Office 2007, we assume you're familiar with how it works. If you need a refresher, see our PowerPoint 2010 cheat sheet .
As in PowerPoint 2013, the Ribbon in PowerPoint 2016 and 2019 has a flattened look that's cleaner and less cluttered than in PowerPoint 2010 and 2007. The newer Ribbon is smaller than it was in PowerPoint 2013, the title bar is red rather than white, and the text for the Ribbon tabs (File, Home, Insert and so on) is a mix of upper- and lowercase rather than all caps. But it still works in the same way, and you'll find most of the commands in the same locations as in PowerPoint 2013.
The Ribbon hasn't changed a great deal from PowerPoint 2013. (Click image to enlarge it.)
To find out which commands live on which tabs on the Ribbon, download our PowerPoint 2016 and 2019 Ribbon quick reference . Also see the nifty new Tell Me feature described below.
As in previous versions of PowerPoint, if you want the commands underneath the tabs on the Ribbon to go away, press Ctrl-F1. To make them reappear, press Ctrl-F1 again. (Note that the Ribbon tabs — File, Home, Insert and so on — stay visible.)
You’ve got other options for displaying the Ribbon as well. To get to them, click the Ribbon Display Options icon at the top right of the screen, just to the left of the icons for minimizing and maximizing PowerPoint. A drop-down menu appears with these three options:
- Auto-hide Ribbon: This hides the entire Ribbon, both the tabs and commands underneath them. To show the Ribbon again, click at the top of PowerPoint.
- Show Tabs: This shows the tabs but hides the commands underneath them. It’s the same as pressing Ctrl-F1. To display the commands underneath the tabs when they’re hidden, press Ctrl-F1, click a tab, or click the Ribbon display icon and select “Show Tabs and Commands.”
- Show Tabs and Commands: Selecting this shows both tabs and commands.
And if for some reason that nice red color on the title bar is just too much for you, you can turn it white or gray. (In PowerPoint 2019, there’s also a black option.) To do it, select File > Options > General . In the "Personalize your copy of Microsoft Office" section, click the down arrow next to Office Theme, and select Dark Gray or White (or Black) from the drop-down menu. To make the title bar red again, instead choose the "Colorful" option from the drop-down list. Just above the Office Theme menu is an Office Background drop-down menu — here you can choose to display a pattern such as a circuit board or circles and stripes in the title bar.
You can change PowerPoint’s red title bar to gray, white, or (in Office 2019) black. (Click image to enlarge it.)
There’s a very useful change in what Microsoft calls the backstage area that appears when you click File on the Ribbon: If you click Open, Save a Copy, Save or Save As from the menu on the left, you can see the cloud-based services you've connected to your Office account, such as SharePoint and OneDrive. Each location displays its associated email address underneath it. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business. You'll be able to see at a glance which is which.
You can also easily add new cloud-based services. From the screen that shows you your online locations, click “Add a Place,” and choose which service to add. Note, though, that you’re limited to SharePoint and OneDrive.
The backstage area (under the File tab) shows which cloud-based services you've connected to your Office account and lets you connect to additional ones. (Click image to enlarge it.)
PowerPoint is so chock-full of powerful features that it can be tough to remember where to find them all. Microsoft has made it easier with a feature in PowerPoint 2016 and 2019 called Tell Me, which puts even buried tools or those you rarely use in easy reach.
To use it, click the "Tell me what you want to do" text to the right of the Ribbon tabs. (Those who prefer keyboard shortcuts can instead press Alt-Q.) Then type in a task you want to do, such as "change handout orientation." You'll get a menu showing potential matches for the task.
In this instance, the top result is a Handout Orientation listing that when clicked gives you two options — one to set the orientation to horizontal and the other to vertical. Just click the one you want to use. If you'd like more information about your task, the last two items that appear in the Tell Me menu let you select from related Help topics or search for your phrase using Smart Lookup. (More on Smart Lookup below.)
The Tell Me feature makes it easy to perform just about any task. (Click image to enlarge it.)
Even if you consider yourself a PowerPoint pro, give Tell Me a try. It'll save you lots of time and is much more efficient than hunting through the Ribbon to find a command. It also remembers the features you've previously clicked on in the box, so when you click in it, you first see a list of previous tasks you've searched for. That makes sure that tasks that you frequently perform are always within easy reach, while at the same time making tasks you rarely do easily accessible.
If you do research to gather information for presentations, you’ll want to check out another feature, Smart Lookup. It lets you do online research from right within PowerPoint while you're working on a presentation, so there’s no need to fire up your browser, search the web, and then copy the information to your presentation.
To use Smart Lookup, right-click a word or group of words and select Smart Lookup from the menu that appears. PowerPoint then uses Bing to do a web search on the word or phrase and displays definitions, any related Wikipedia entries, and other results from the web in the Smart Lookup pane that appears on the right. If you just want a definition of the word, click the Define tab in the pane.
Smart Lookup lets you do web research from right within PowerPoint. (Click image to enlarge it.)
Smart Lookup has been getting smarter over time. When the feature first launched, it wasn’t very good at finding specific, timely information such as the current inflation rate in the United States. It was much better at finding more general information, such as a biography of the artificial intelligence pioneer Arthur Samuel. But Microsoft has done a lot of work on it, and it now works well when finding granular information as well.
Keep in mind that in order to use Smart Lookup in PowerPoint or any other Office app, you might first need to enable Microsoft's intelligent services feature, which collects your search terms and some content from your presentations and other documents. (If you're concerned about privacy, you'll need to decide whether the privacy hit is worth the convenience of doing research from right within the app.) If you haven't enabled it, you'll see a screen when you click Smart Lookup asking you to turn it on. Once you do so, it will be turned on across all your Office applications.
The most important feature that launched with PowerPoint 2016 for those who work with others is live collaboration that lets people work on presentations together from anywhere in the world with an internet connection. To do it, you must be logged into your Microsoft or Office 365 account, and the presentation must be stored in OneDrive, OneDrive for Business or SharePoint Online.
However, while Office 365 subscribers or anyone using PowerPoint Online can see the changes that other users of those versions make to a shared presentation in real time as they happen, PowerPoint 2016 and 2019 users have to save their presentations periodically to see and share changes. So while it is live collaboration, it’s not real-time visibility into that collaboration. Still, it does allow you to work with others on the same presentation at the same time.
To collaborate on a presentation, open it, then click the Share icon in the upper-right part of the screen. If you haven’t yet saved your file in OneDrive, OneDrive for Business or SharePoint Online, you’ll be prompted to do so.
Clicking the Share button opens the Share pane on the right-hand side of the screen. Think of the pane as command central for collaboration. At the top of the pane, type in the email addresses of the people with whom you want to collaborate on the presentation, separated by commas. As you type, PowerPoint looks through your address book and displays the matches it finds; click the person you want to invite. If you’re on a corporate network, you can click the address book on the right to search through your corporate email address book. If a person isn’t in your address book, type in the complete email address.
Selecting people with whom to collaborate via the Share pane. (Click image to enlarge it.)
After you enter the addresses, select either "Can edit" or "Can view" in the drop-down to allow collaborators full editing or read-only privileges. (If you want to assign different rights to different users, send separate emails, or you can change any collaborator’s permissions later by right-clicking their name in the Share pane.) Type a message in the text box if you want. When you’re done, click Share. An email is sent out to everyone with whom you’ve shared the file, showing a button that they can click to open the presentation.
Your collaborators get an email message like this when you share a document. (Click image to enlarge it.)
There’s another way to share a file stored in a personal OneDrive for collaboration: At the bottom of the Share pane, click “Get a sharing link,” and from the screen that appears, choose “Create an edit link” if you want to create a link to the file that will allow people to edit the file, or “Create a view-only link” if you want to create a link that will allow them to view the file only. Then create an email using any email program, copy the link and send it.
When your recipients get the email invitation from you, they click a button or link to open the presentation, which opens in PowerPoint Online in a web browser rather than in the PowerPoint desktop client. At this point, they can view the presentation but not edit it. Users who aren’t signed into a Microsoft account will see an Edit in Browser button; once they click that, they can start editing in their browser window. Logged in users will see an Edit Presentation menu, from which they can choose Edit in PowerPoint to open the file in the client version of PowerPoint, or Edit in Browser to work in the free web version.
The web version isn’t as fully featured as the client version — for instance, there aren’t as many transitions and animations, you can’t record your screen from inside PowerPoint, and you can’t give slideshows or use several other features. But for basic editing, it works fine.
When one or more collaborators are working in a shared presentation, the Share button will change to reflect the number of people working on it (including you). As mentioned above, you’ll have to save your presentation periodically to see their changes or have them see yours. After you save, your collaborators’ additions appear in your presentation.
When collaborating in PowerPoint 2016 and 2019, you must save the document to see changes made by others and to share your changes with them. (Click image to enlarge it.)
Be aware that how well real-time collaboration works depends on the strength of your internet connection. On slow or flaky connections, you won’t immediately see edits that other people make and they won’t see yours immediately — there will be a lag. So it’s always best, when possible, to have the strongest connection possible when collaborating.
In addition to seeing each other’s changes to the presentation, you can communicate with your collaborators in other ways. The Share pane shows a list of people who have access to the presentation, with a note underneath their name indicating if they are currently editing the presentation, and if not, whether they have editing or viewing access.
Click or hover your cursor over the icon of anyone working on the presentation, and a screen pops out with the various ways you can contact that person, including text chat, phone and video via Skype (if the person has Skype) and email. That lets you talk or text while you're working on the presentation together, making collaboration that much more effective.
Click the icon of someone working with you on a document to see other ways you can contact that person. (Click image to enlarge it.)
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Microsoft PowerPoint 2016 for Windows
- V 2016
Important note: Microsoft PowerPoint 2016 is no longer available
The Download button for this program will redirect you to the latest PowerPoint version. Also you can find the Premium version and create your best work with Office 365 .
Presentation software gets an update with Microsoft PowerPoint 2016
Microsoft PowerPoint 2016 adds a range of new feature to the most popular presentation software on the market. A variety of new features make design and presentation recording easier (although some of these are available only to Office 365 subscribers). Like the other Microsoft Office apps, PowerPoint has also had its Help feature significantly upgraded -- finding out how to achieve a particular task is much simpler than in previous versions .
More of the same with a few tweaks
If you've used PowerPoint 2013 , you won't see a lot of changes in Microsoft PowerPoint 2016. The interface is essentially the same, with the only changes being a few small additions such as the Help menu. Some design processes are now streamlined or automated : for instance, if you start entering a list of bullet points, PowerPoint will now offer to turn your list into an eye-catching SmartArt graphic. If you want to make your slides the old-fashioned way, of course, that's still possible.
Still the standard for presentation design
Microsoft PowerPoint 2016 is essentially a slightly improved version of its predecessor, with a few new features and some overall improvements in Office 2016 . If you need to create presentations for work or school, it remains the go-to tool. If you didn't like the old version, however, there isn't a lot here to change your mind. In case you are looking for free alternatives, you may want to download Prezi or Free Slideshow Maker . If you need help, on the Microsoft Support website you will find support and tutorials.
- Improved help menu
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- Some users find design suggestions intrusive
Microsoft PowerPoint 2016 for PC
User reviews about microsoft powerpoint 2016.
by ronald antinor
yes, because its very nice app and i compatable when i used it
by Phumlani Xavi
it helped me on my presentation, and I recommend it for everyone for their presentations
by maxine keza
i think its the best way to carry out a presentation. i think its good for presentations plus it updates every year so thats a bonus Pros: the quick updations Cons: more backgrounds More
I want to ues it help me my education and use it for my job... For ECE class. I am a student in VCC school learn about early childhood educatio n, there are many information need to show the class and teacher, and Power point can help me easy to show the pictures and explain about the photos. More
by Deepansh Jain
need forpresentation. daily time project need its inportance like presentation etc made me to require it
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PowerPoint 2016 - Creating and Opening Presentations
Powerpoint 2016 -, creating and opening presentations, powerpoint 2016 creating and opening presentations.
PowerPoint 2016: Creating and Opening Presentations
Lesson 3: creating and opening presentations.
PowerPoint files are called presentations . Whenever you start a new project in PowerPoint, you'll need to create a new presentation , which can either be blank or from a template . You'll also need to know how to open an existing presentation .
Watch the video below to learn more about creating and opening presentations in PowerPoint.
To create a new presentation:
When beginning a new project in PowerPoint, you'll often want to start with a new blank presentation.
- A new presentation will appear.
To create a new presentation from a template:
A template is a predesigned presentation you can use to create a new slide show quickly. Templates often include custom formatting and designs , so they can save you a lot of time and effort when starting a new project.
- Click the File tab to access Backstage view , then select New .
- A preview of the template will appear, along with additional information on how the template can be used.
- A new presentation will appear with the selected template .
It's important to note that not all templates are created by Microsoft. Many are created by third-party providers and even individual users, so some templates may work better than others.
To open an existing presentation:
In addition to creating new presentations, you'll often need to open a presentation that was previously saved. To learn more about saving presentations, visit our lesson on Saving Presentations .
Most features in Microsoft Office, including PowerPoint, are geared toward saving and sharing documents online . This is done with OneDrive , which is an online storage space for your documents and files. If you want to use OneDrive, make sure you’re signed in to PowerPoint with your Microsoft account. Review our lesson on Understanding OneDrive to learn more.
To pin a presentation:
If you frequently work with the same presentation , you can pin it to Backstage view for easy access.
- Select the File tab to go to Backstage view , then click Open . Your Recent Presentations will appear.
Sometimes you may need to work with presentations that were created in earlier versions of PowerPoint, like PowerPoint 2003 or PowerPoint 2000. When you open these types of presentations, they will appear in Compatibility Mode .
Compatibility Mode disables certain features, so you'll only be able to access commands found in the program that was used to create the presentation. For example, if you open a presentation created in PowerPoint 2003, you can only use tabs and commands found in PowerPoint 2003.
In the image below, you can see at the top of the window that the presentation is in Compatibility Mode. This will disable some PowerPoint 2016 features, including newer types of slide transitions.
To exit Compatibility Mode, you'll need to convert the presentation to the current version type. However, if you're collaborating with others who only have access to an earlier version of PowerPoint, it's best to leave the presentation in Compatibility Mode so the format will not change.
You can review this support page from Microsoft to learn more about which features are disabled in Compatibility Mode.
To convert a presentation:
If you want access to all PowerPoint 2016 features, you can convert the presentation to the 2016 file format.
Note that converting a file may cause some changes to the original layout of the presentation.
- The presentation will be converted to the newest file type.
- Open our practice presentation .
- Notice that the presentation opens in Compatibility Mode . Convert it to the 2016 file format. If a dialog box appears asking if you would like to close and reopen the file in order to see the new features, choose Yes .
- In Backstage view, pin a file or folder.
Create, edit and share PowerPoint presentations. Work with others on shared projects, in real-time.
Office Online combines the most common Office features and real-time co-authoring capabilities so teams at school and home can collaborate on shared documents, presentations and spreadsheets. Office Online also works with the Office applications installed on your desktop, so you can choose how you want to work. Use Office Online to dynamically collaborate with real time co-authoring, or if you already have Office, continue working with the full power of Word, PowerPoint, and Excel applications installed on your PC or Mac. Getting started is simple; • Create documents, spreadsheets, and presentations online or with a desktop version of Office • Save them online in OneDrive • Share with others to collaborate in real-time
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Samuel 11792 Feb 6, 2024
I can't delete after using it but anyways it's a good app
Joanna Koum Jan 9, 2024
it's is cool and very easy to use
Online PowerPoint Viewer App
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How to open a presentation using Aspose Viewer
- Click Drop or upload your files .
- Select the presentation you want to open and view on your device.
- Wait for Aspose Viewer to process and open the file.
After uploading and opening your presentation, you can perform these tasks:
- Zoom : zoom-in and zoom-out.
- Navigate through its slides.
- Use different modes : full-screen mode, slideshow mode, etc.
- Download the file as a PowerPoint file, image, PDF, or in other formats.
Note: We delete all files from our servers after 24 hours. If you get a download link to share your presentation, the link will stop working after 24 hours.
Aspose Viewer App is a free and easy-to-use online presentation viewer or reader. You get to open your presentation from any computer (Windows, macOS) or smartphone (Android, iOS). Simply upload your file and view it. No software installation is needed.
You can use the Viewer app to present your slides (or demonstrate a presentation) to people. If necessary, you can also share a temporary presentation (or slide) link with people. The Viewer app shows each slide of the presentation as an image, which is a convenient format that protects against editing and copying.
The Viewer App’s intuitive interface allows you to perform these basic tasks: navigate through slide pages, zoom into presentation slides, observe presentation slides in the navigation menu, download a full presentation in its original format or download presentation slides as images.
Other Aspose Apps you may want to try: Collage web app for making collages and merging JPG photos; Video web app for converting presentations to videos. Read an article on opening or viewing presentations: How to Open and View Presentations Without PowerPoint or Office
Aspose.Slides PowerPoint Viewer
- PowerPoint Reader, PowerPoint Viewer, and PowerPoint Player in a single Aspose.Slides app.
- Open any PowerPoint and OpenOffice presentation format: PPT , PPTX , ODP .
- Use the free PowerPoint Web Viewer to open PPT, PPTX online and view PPS , ODP files.
- Powerful PowerPoint Viewer is an alternative for Windows 10 PCs, Android smartphones, iPhones, and other devices.
- PowerPoint Viewer for 64 bit or 32 bit systems.
- App includes PowerPoint Viewer for all recent Microsoft PowerPoint editions: PowerPoint Viewer 2010, 2013, 2016, and 2019.
- Use PowerPoint Player to demonstrate presentations at business meetings, public conferences, daily standups, online meetings, etc.
- How do I open a presentation online without PowerPoint? With Aspose’s free Presentation Viewer, you can open and view any presentation from any device or OS: Windows, macOS, Android, iOS, etc.
- Can I open my PowerPoint online? Yes. With this Viewer app, you can open all the widely-used PowerPoint files (PPT, PPTX, ODP, and others) online.
- What operations are available in the online Viewer? You can do many operations: Go into full-screen mode, use slides overview, specify an autoplay timer, and so on.
- Is the Presentation Viewer easy to use? Yes, the app is very easy to use. All you have to do is upload your presentation file to open or view it. You can then switch to full-screen mode, for example.
- Can I open my PowerPoint in my browser? Yes, you can. On the Aspose’ Viewer page, you just have to upload your presentation to open and see its contents.
Fast and Easy-To-Use Viewer
Support for All Platforms
Other supported viewers.
We provide viewers used to open many other file formats. Please, go through the list below.
- PDF Viewer (View PDF document)
- ODP Viewer (OpenDocument Presentation File Format)
- OTP Viewer (Origin Graph Template)
- POTM Viewer (Microsoft PowerPoint Template)
- POTX Viewer (Microsoft PowerPoint Open XML Template)
- PowerPoint Viewer (PowerPoint Open XML Presentation)
- PPS Viewer (Microsoft PowerPoint Slide Show)
- PPSM Viewer (Microsoft PowerPoint Slide Show)
- PPSX Viewer (PowerPoint Open XML Slide Show)
- PPT Viewer (PowerPoint Presentation)
- PPTM Viewer (Microsoft PowerPoint Presentation)
- PPTX Viewer (PowerPoint Open XML Presentation)