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Home » Motivational letter for university: 12 Examples & Sample Included

Motivational letter for university: 12 Examples & Sample Included

motivational letter for university templates & Samples

I want to share a motivational letter for university with you that I wrote for my university. I’m not going back to school, but it’s a good read if you’re considering going back or just having the time. I can’t imagine being in school again and missing out on all those new experiences because the job market is so tough right now. It would be great if more people were encouraged to go back to school as soon as possible so they could have an edge over other candidates when it comes time for interviews! This motivational letter for university and hopefully will help motivate others who are struggling with what they should do next.

If you’re a university student who’s ready to graduate, but don’t know what comes next, this post is for you! This letter will provide you with some helpful tips and advice on how to find a job. The first step in the process of finding a job is identifying your skills and figuring out where they can best be utilized. it’s most important that you have an idea of what types of jobs are available in your field. Once you’ve done that, there are three things that I think are critical to help make yourself stand out from other candidates: work experience (internship), good grades (GPA) and networking contacts.

Dear University student, I know you’re feeling lost and at a crossroads in your life. You’ve been told it’s time to make some tough decisions on what to do next with your education and career. Maybe you feel like you don’t have any direction or that the opportunities are too narrow. Don’t worry! This letter will help inspire you to take the right steps in making these important choices for yourself so that you can find success.

motivation letter for university exchange program

Table of Contents

Motivation letter for undergraduate scholarship

Dear Mr. Smith,

I am writing today motivational letter for university to apply for the undergraduate scholarship that I saw advertised online. This scholarship would be a tremendous help to me as I continue my education at the university.

My passion is science and medicine, but more specifically biomedical research. I know this requires years of intense studying and I am willing to put in the effort. I have maintained a GPA of 3.8 throughout high school, and took many AP and IB courses that will prepare me for a demanding undergraduate curriculum.

Please find my resume attached. I would be very grateful if you could consider me for the undergraduate scholarship. I look forward to hearing from you soon.

Robert Smith

I am writing today to apply for the undergraduate scholarship that I saw advertised online. This scholarship would be a tremendous help to me as I continue my education at the university.

Education has always been important to me, and I have worked hard throughout high school to achieve excellent grades. My goal is to become a research physician, which I know will take years of intense studying. I do not plan on entering medical school until after completing an undergraduate degree in Biological Sciences.

The two main subjects that interest me are molecular biology and cellular biochemistry. Last year, I took Genetics to see how many hours were required to complete my major. It was a lot more than I expected.

I believe the scholarship committee will find me very deserving of this financial aid opportunity. I appreciate your time and consideration, and hope to hear from you soon regarding my application.

Sincerely, Robert Smith

For More: 101+ Catchy Career Objective for Nursing Student ideas list

Sample motivation letter for masters in management

Dear Admission Committee,

I am writing to apply for admission into the Masters of Management Program at the motivational letter for university of New Hampshire. I have a bachelor’s degree in business administration from the University of Texas and about three years of experience working as a financial analyst. So I am interested in pursuing a career as a financial manager, and I believe that this program will give me the knowledge and skills necessary to reach my goal.

My prior experience combined with the fact that the degree will be completed in about one year made this program a very attractive option to me. Another advantage of completing my degree online is that I can continue working full-time while taking classes. This will not only help me save money, but it will also give me the opportunity to apply the skills and knowledge I learn in class to my current job.

The Masters of Management Program at the University of New Hampshire is an excellent program that will provide me with the skills and knowledge necessary to reach my career goals. I look forward to hearing from you soon.

Dear Sir or Madam,

I am writing to apply for the master’s in management program that I saw on your website. Also I am very excited about the opportunity to pursue my education at such a prestigious institution.

I believe that I would be an excellent candidate for this program. My undergraduate degree is in business administration, and I have always been interested in continuing my education. I have also taken several management courses, which are the only classes that interest me.

Over the past few years, I have learned a great deal about business practices and marketing strategies. My experience working for a national marketing firm has given me important skills that would be invaluable to an organization like yours.

  Working for this company has also given me the opportunity to do many things that will make me a more attractive candidate for your program. I have had responsibilities involving marketing, finance, and data analysis. More importantly, I have had the chance to work on many projects where I was responsible for leading a team of people.

My experience working at this firm has also given me the opportunity to develop my interpersonal skills. I am confident that I can work well with others and contribute to a team.

I am looking forward to learning more about management in your program. So I believe that it will help me reach my goals of becoming a successful business professional. I would be very grateful if you could consider me for admission to your program.

Thank you for your time and consideration.

Sincerely, Your name here

Example motivation letter for university

To the Admissions Committee,

I am writing today to apply to your esteemed university. So I’m confident that I will thrive in the challenging academic environment and am eager to join the community of brilliant students and educators.

As an Honors student at my current institution, I have consistently pushed myself to exceed expectations. My coursework in English and History, in particular, has inspired me to pursue a future in academia. My honors thesis, which examined the influence of gender on war fiction between 1850 and 1880, developed my critical thinking skills and solidified my passion for research. Free from distraction, I found myself always at ease when writing – it was during these hours that I made some of my most significant discoveries.

I am confident that I will contribute to your university in a meaningful way. I am passionate about learning and believe wholeheartedly in the transformative power of education. So I am also athletic and enjoy spending time outdoors; I would be an engaged member of your campus community.

Thank you for your consideration, and I look forward to hearing from you.

Your name here

I am writing this letter to apply for the undergraduate program in your esteemed university. So I am confident that I will be able to thrive in the challenging academic environment and I am eager to join the community of brilliant students and educators.

I have been passionate about learning from a young age, and I decided to pursue a degree in education to help me pass that passion onto other learners. My college life has been the best part of my life so far – I discovered my calling within education during my first semester when I joined a student-led tutoring center. I helped students of all ages and grades with their studies, and the rewarding feeling that came from guiding them to success motivated me to keep learning and finding innovative ways to teach.

I am confident that I will contribute positively to your university in a multitude of ways. Also I am eager to work as part of a team and develop my leadership skills. I am also committed to learning, and believe that education will play a pivotal role in helping me find my way in the world.

Thank you for your time! I look forward to hearing from you soon.

Motivation letter for university exchange program

Dear Prof. Wood,

I am a third-year student in Mechanical Engineering and I would like to apply for an exchange program during my next semester. This will give me the chance to get to know a different university and at the same time to improve my German language skills.

In order to participate in an exchange program, I have already started studying German. This also helps me because I am going on a student delegation next summer where knowing the language is mandatory. Therefore, I will be able to leave right after finishing my exams which are at the end of May.

I am looking forward to hearing from you soon.

I would like to apply for the exchange program that your motivational letter for university offers. So I am a third-year student at the Department of History and I believe that it would be a great opportunity to improve my German skills and to get to know a new culture.

I am available from June to August and I am sure that I can be an active member of the exchange program. Also I will take care of all the administrative tasks and I will help in whatever way I can.

I look forward to hearing from you soon.

Motivation letter for phd in computer science

Dear Committee Members,

I am writing to apply for the PhD program in computer science at your esteemed university. I am confident that I have what it takes to be a successful graduate student in this field, and I believe that the doctoral degree will help me reach my professional goals.

As an undergraduate, I majored in computer science, specializing in computer engineering with a minor in mathematics. During this time, I conducted research on the  connection between information visualization and human cognition with Dr. Tedesco of Columbia University. The results of the study were published in the Journal of Cyberpsychology and Behavior . I also worked as a teaching assistant for several courses in computer science and mathematics.

My research experience and teaching experience have prepared me well for a career in academia. In addition, I have also been working as a software engineer for the past two years. This job has given me valuable practical experience in the industry, which I can bring to my graduate studies and future research.

I am confident that I have the ability and drive to pursue my graduate studies successfully. I would like to discuss with you further about my application.

Best regard,

Xinghua Zhao

Hello Committee Members,

I am writing today to apply to your esteemed PhD program in Computer Science. I believe that I have what it takes to be successful in this program motivational letter for university, and I believe that the PhD degree will help me achieve my professional goals.

As an undergraduate, I majored in Computer Science with a minor in Mathematics. During my time at Carnegie Mellon University, I conducted research on machine learning algorithms used in Natural Language Processing (NLP). The results of my research were presented at the Association for Computational Linguistics’ annual meeting. In addition, I have been a teaching assistant for several courses in Computer Science and Mathematics.

My research experience and teaching experience have prepared me well for a career in academia. In addition, I also gained two years of industry experience as a software engineer. This job has given me valuable practical experience that will be beneficial for my graduate studies and future research.

I am confident that I have the ability and drive to pursue my graduate studies successfully. I would like to discuss with you further about my application, so please feel free to contact me should you have any questions or concerns.

Best regards,

Xinghua Zhao.

Motivation letter for university application bachelor

Dear University Admission Committee,

I am writing to apply for the Bachelor of Science program in your esteemed university. I am confident that I will be a valuable asset to your institution and can assure you that I will do my best to uphold the standards of your institution.

As an aspiring scientist, I am excited at the prospect of learning and growing in an intellectually stimulating environment such as your motivational letter for university. I am confident that with the excellent faculty and facilities that your university has to offer, I will be able to reach my full potential as a scientist.

Moreover, I believe that the extracurricular activities and opportunities for personal growth available at your university will be of great value to me. I am looking forward to joining a vibrant and diverse community of students and engaging in activities that will enrich my experience as a student.

Lastly, I would like to thank you for giving me the opportunity to apply for the Bachelor of Science program in your esteemed university. I look forward to hearing from you soon.

Nathan Kumar

I would like to apply to study at your esteemed university as a bachelor of arts. Please find attached my resume and academic transcripts for your perusal. So I am confident that I can excel in your program, having achieved excellent grades in all my previous coursework.

I am a highly motivated individual with a keen interest in the arts. So I am confident that I will be a valuable addition to your university and would be grateful if you could consider my application.

Timur Tumurbaev

Conclusion:

I hope you’ve found this article useful and that it has given you some ideas on how to write a motivational letter for university . If not, or if you have any questions about the process at all, feel free to ask in the comment section below for help! Remember to keep your tone upbeat and positive throughout – even when things get tough. And remember that there is always someone out there who needs what we offer just as much as we need them. Good luck with everything!

motivation letter for undergraduate scholarship

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8 Great Motivation Letter Example for University

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Motivation Letter Example for University Example 1

[Your Name] [Your Address] [City, State ZIP Code] [Email Address] [Date] [University Name] [Address] [City, State ZIP Code] Dear Sir/Madam, I am writing to express my keen interest in pursuing a [name of the program] degree at [name of the university]. Upon researching various universities and their programs, I am impressed with your institution’s academic reputation, diverse learning resources, and excellent pedagogy. I am excited to apply for the [program name] program and believe that studying at [university name] would be a perfect match for my academic and personal goals. Currently, I have completed my secondary education in [your country/region]. My passion for pursuing higher education has led me to research and explore my options for further studies. Upon researching programs in [your field of interest], I have discovered that [university name] has one of the best programs in this area, recognized globally. Furthermore, I am particularly interested in your program because it focuses on [something unique about the program that attracted you, such as a specific research area, internship opportunity, etc.]. Studying at [university name] would provide me with a holistic, well-rounded learning experience, enabling me to develop my skills, knowledge, and experience in [field of interest]. Beyond my academic aspirations, I am also interested in immersing myself in the vibrant student culture at [university name]. I am excited to explore your campus, which hosts a wide range of clubs, organizations, and events that facilitate students’ holistic development. I believe that engaging in extracurricular activities such as [name of club/organization of interest] would prove invaluable in supplementing my degree program. As a dedicated, self-motivated, and proactive individual, I am confident that I have the necessary skills and qualities to excel academically and thrive in the dynamic student community at [university name]. Thank you for considering my application to the [program name] in your esteemed institution. I am looking forward to hearing from you soon. Sincerely, [Your Name]

Dear Admission Committee, I am writing this letter to express my sincere interest in pursuing a Master’s degree in Computer Science from your prestigious university. After completing my Bachelor’s degree in Computer Science, I strongly believe that continuing my education in this field will be beneficial to my academic and professional skills. My interest in computers and their applications started at a young age, and since then, it has grown immensely. During my undergraduate years, I have gained proficient knowledge in programming languages such as C++, JAVA, and Python, and have also completed projects that have honed my analytical and problem-solving skills. However, I believe that there is always room for improvement and learning new things. Hence, my next step would be to continue my education and research in Computer Science, and your university is the ideal platform for me to achieve that. I am particularly interested in your university because of its exceptional faculty members, who are all accomplished scholars and researchers in the area of Computer Science. In addition, the comprehensive course curriculum that includes both theoretical and practical aspects of Computer Science would provide me with a well-rounded education, enabling me to develop my proficiency and gain practical knowledge that is required in the industry. Moreover, the vast resources and research opportunities available at your university would provide me with the necessary tools to contribute to the technological advancements in the field of Computer Science. I am passionate about utilizing my skills to make a positive impact, and I believe pursuing a Master’s degree at your university would enable me to achieve my academic and professional goals. In conclusion, I believe that my academic background, passion for the subject matter, and dedication make me an excellent candidate for admission to your Master’s program in Computer Science. I look forward to the opportunity to contribute to your academic community and further build on my skills and knowledge. Thank you for considering my application. Sincerely, [Your Name]

Dear Admission Committee, I am writing this letter to express my aspiration to enroll in the Bachelor’s program in Economics at your prestigious university. I completed my high school studies with good grades, and since then, I have been working hard to achieve my academic goals. My experience as a high school student ignited my passion for the field of economics. Studying economics gave me a deep insight into the way businesses, governments, and individuals make decisions, allocate resources, and respond to changes in the economy. I am committed to using this understanding to make meaningful changes in society through innovative solutions and novel ideas. I am confident that your university’s Bachelor’s program in Economics would provide me with the right platform to explore various sub-fields and develop a holistic understanding of the subject. As a student, I have engaged in various extracurricular activities, which have given me a broader appreciation of the importance of teamwork and collaboration. I believe that the diverse student body and faculty at your university will help me grow both academically and personally. Furthermore, I have complemented my academic pursuits with relevant work experiences. I have worked with various NGOs dedicated to promoting financial literacy among young adults. Through this involvement, I have gained critical skills, including project management, communication, and analytical thinking. I am motivated to join the esteemed student body at your university and contribute my skills, experience, and perspectives to the community. I am driven to pursue excellence in all aspects of my academic and professional life, and I believe your university will challenge and inspire me to do so. Thank you for considering my application. Sincerely, [Your Name]

Dear Admissions Team, I am writing to express my keen interest in the [Name of University] and its [Name of Program] program. As a motivated individual with a sincere desire to learn, I am deeply impressed by the University’s commitment to providing a progressive and dynamic academic education. I am confident that this program would provide me with an excellent opportunity to expand my knowledge and skills in [field of study], and to achieve my academic and professional goals. Throughout my academic journey, I have gravitated towards disciplines that incorporate both creative and logical thinking. The [Name of Program] piques my interest as it provides a platform to explore and implement knowledge in various spheres, spanning from research and analysis to design and innovation. I am enthusiastic about immersing myself in this program, wherein I can collaborate with leading scholars and engage with a diverse cohort of motivated learners. I am confident that my skills and experiences align perfectly with the requirements of this program. Through my academic preparation and extracurricular involvement, I have developed strong communication, teamwork, and leadership skills that will enable me to thrive in this program. I am excited to leverage these skills and to push myself beyond my limits while working alongside peers who share my passion for [Field of Study]. Thank you for considering my application. I look forward to the opportunity to contribute my unique perspective and skills to the [Name of Program] program and to become part of the [Name of University] community. Sincerely, [Name]

Dear Admissions Team, I am writing to convey my strong enthusiasm for the [Name of Program] program offered at [Name of University]. As someone who possesses a deep interest in [Field of Study], I am highly motivated to pursue an academic degree in this area to advance my expertise and understanding.

Having a keen interest in [Field of Study], as demonstrated by my academic achievements and involvement in extracurricular activities, I have diligently endeavored to establish a firm base of knowledge in this discipline. In addition, I have participated in internships, research programs, and community initiatives to acquire practical experience and advance my comprehension of how [Field of Study] impacts real-world challenges.. I am confident that the [Name of Program] program can provide me with an opportunity to enhance my skills and knowledge in [Field of Study]. The program’s curriculum is designed to foster interdisciplinary education, which I am excited to explore. Additionally, the program’s emphasis on experiential learning appeals to me as it can allow me to apply my theoretical knowledge to practical situations.

I’ve participated in various extracurricular activities alongside my academics, which have helped me develop my interpersonal, communication, and leadership skills. I’m confident that these skills will come in handy as I become a part of the vibrant and close-knit community at [Name of University]. Thank you for your consideration of my application. I am confident that the [Name of Program] program at [Name of University] will allow me to achieve my academic and personal goals, and I am excited at the prospect of joining the vibrant and diverse community of learners at [Name of University]. Sincerely, [Name]

Dear Admissions Committee, I am applying to [Name of University] to pursue a degree in [Field of Study]. I have a genuine interest in [Field of Study] and am looking forward to gaining knowledge and hands-on experience through the [Name of Program] program.

I am confident that [Name of University] is the right fit for me to achieve my academic and personal objectives. The University’s dedication to academic excellence, engagement, and diversity resonates with my values and ambitions. What appeals to me the most is the program’s interdisciplinary curriculum, which allows me to delve into the overlap of [Field of Study] with other disciplines and gain a holistic understanding of how to tackle practical challenges.

Throughout my academic journey, I have acquired a diverse range of skills and experiences, including a solid educational background in [Field of Study], extensive research work, various internships, volunteerism, and leadership positions. These experiences have equipped me with a firm grasp of both theoretical and practical knowledge, as well as a sincere desire to connect with communities and contribute positively to society.

I look forward to contributing my unique blend of skills and experiences to the vibrant and diverse community of [Name of University]. I am excited about the opportunity to work with world-class scholars and to engage in stimulating in-class discussions and out-of-classroom activities. I firmly believe that [Name of Program] program will enable me to achieve my academic and personal goals, and I am thrilled at the prospect of joining the community of passionate learners at [Name of University]. Sincerely, [Name]

Dear Sir/Madam, I am writing to express my desire to pursue [Degree] in [Field of Study] at [Name of University]. I have completed my undergraduate studies in [Subject Area] and am eager to explore [Field of Study] further through the [Name of Program] program. After careful consideration, I have concluded that [Name of University] aligns with my academic and personal aspirations. I am impressed by the University’s reputation for academic excellence, research innovation, and active involvement in research. The interdisciplinary approach to learning and customizable curriculum offered by the program is particularly attractive to me as they can help me to achieve my specific academic and personal goals.

                                        My academic preparation, combined with a range of practical experiences, has equipped me with the necessary knowledge and skills to excel in [Field of Study]. Through internships, volunteer work, and leadership roles, I have honed my analytical, organizational, and problem-solving skills, which I believe will be essential for success in this program. I am looking forward to engaging with a diverse and dynamic community of learners at [Name of University]. The [Name of Program] program aligns with my career aspirations of becoming a leading expert in [Field of Study]. I am excited to apply my skills, knowledge, and expertise to contribute to the academic excellence of [Name of University]. Thank you for your consideration of my application to the [Name of Program] program at [Name of University]. I look forward to the opportunity to join the community of passionate learners at [Name of University]. Sincerely, [Name]

Dear Admissions Officer, I am excited to submit my application for the Master’s program in [Field of Study] at [Name of University]. After careful research and consideration, I believe this program aligns well with my academic and professional objectives. I am confident that [Name of University] offers a top-quality education and research opportunities that will enable me to excel in my chosen field. I recently graduated with an undergraduate degree in [Field of Study], and I feel like my academic journey has equipped me with robust analytical and research skills. However, I’m not content with just what I’ve learned so far. I want to explore the different facets of [Field of Study] more profoundly and gain a better understanding of the subject through innovative research. The curriculum of the [Name of Program] program has caught my attention. It offers a well-balanced combination of basic and advanced courses that will equip me with the essential skills to progress in my career. I am also excited about the chance to work with renowned professionals and researchers in [Field of Study], which inspires me greatly. Over the years, I have gained valuable skills and experiences that I believe would benefit me greatly in the program. Through my academic pursuits, leadership roles and community involvement, I have developed strong interpersonal and communication skills that are crucial for success in research and building meaningful professional relationships. I am confident that my wide range of abilities would allow me to thrive in the program, bring value to the academic community, and make a positive difference. I am excited and eager to immerse myself in the program, work with dedicated faculty and peers, and engage in new and innovative research across different fields of study. I am confident that the [Name of Program] program at [Name of University] can facilitate my intellectual growth, professional development, and personal aspirations. Thank you for considering my application, and I look forward to the opportunity of joining the [Name of University] community of passionate learners. Sincerely, [Name] 50 Attractive Bio Examples for Students

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How to write a Motivation Letter for University (Sample)

Motivation Letter Writing Guide + Examples for 2024

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Writing a motivational letter can be nerve-wracking.

When presented with the question of “Why would you like to be part of this organization?” you find yourself staring at a blank page, thinking of how to correctly word “ I'm passionate about going to college so I don’t starve to death. ”

Two hours and three coffees in, you’ve scrolled through your Facebook newsfeed (twice), watched one episode of the last season of Game of Thrones, sent angry tweets to its creators, and donated for the knee surgery of two dogs. You go back to your open Word doc and you have only managed to write: “This organization seems like fun” or “I’ll totally be a great fit” . 

You know you are not this generic or basic. You’re a capable guy or gal who has a lot to offer and there are genuine reasons behind your decision to apply.

It’s just hard to put it into words… And we get that!

In this guide, we’ll walk you through the process of creating a motivation letter that gets you accepted anywhere.

  • What a Motivational Letter Is (And Why It Matters)

How to Structure a Motivational Letter

  • How to Write a Motivational Letter [+Some Helpful Tips to Get Those Ideas Out of Your Head and Into the Paper]
  • How (and Why) to Create a Motivational Letter With Novorésumé

What is a Motivational Letter and Why it Matters?

A motivational letter is a one-page letter that’s used to describe why you are the perfect candidate for a certain position . It is usually attached to your resume . 

You are required to write a motivational letter in these 4 specific scenarios...

  • You are applying to get admitted to an educational program at a college or university (undergraduate, graduate, or postgraduate).
  • You are applying to work at a non-profit organization.
  • You are applying as a volunteer in an organization.
  • You’re applying for an internship in a company.

The motivational letter shouldn’t be confused with a cover letter , the purpose of which is to highlight how specific information on your resume matches a job opening. Think of a cover letter as the introduction to your resume for a hiring manager and your motivational letter as the powerful closing sales pitch for a university or non-profit. 

So why exactly does the motivational letter matter? You’re a doer more than a talker: you’ve listed everything there is to know about you on your resume. That should be enough, right? Wrong! 

All organizations are looking for people who genuinely want to be there and are excited about what they do. The intent should be your driving motivation! 

Writing a good motivational letter can be an absolute game-changer. It can provide a boost for your resume , but also make up for lacking required skills.

career masterclass

A good motivational letter is a one-pager where you introduce yourself, your story, and show your interest in the position or organization you are applying to.

There are two main ways to structure your motivational letter:

  • Using the classic 3 main paragraphs structure , where your motivational letter has the introduction, the body, and the conclusion.
  • Using the 5-7 paragraph structure , where you divide your main body paragraph into smaller 1-3 sentence paragraphs according to the main points.

Now, which one do YOU go for? The rule of thumb is if you want to be more factual and to the point, go for the 7-paragraph structure. This way, you can use each body paragraph to discuss specific achievements or points.

If, on the other hand, you’re going for a more story-telling approach, you’d go for the 3 paragraph option, so as not to break the flow of the story.

types of motivation letters

The Structure of a Motivational Letter

motivation letter structure

Whichever structure you go for, it should consist of 3 main parts: the introduction, body, and conclusion. Here’s what to include in each one:

Introduction: A short, engaging pitch about yourself and why you are applying. Here, you can include:

  • Personal information. Who are you and what do you do?
  • What are you applying for? Where?
  • An intro to the bulk of your essay. Mention the general reason on why you’re applying, and then deep-dive in the bulk of your motivational letter.

And of course, don’t forget to mention contact information on top.

For example:

To: School/Organization Name

First Name Last Name

[email protected]

Phone Number

Relevant Social Media (LinkedIn, Quora, GitHub, etc.)

Dear [Name of The Contact Person] , 

My name is [Your name] and I would like to express my interest in applying for the Doctoral program in political science at [University Name] . I’ve always dreamed of becoming a politician and helping give back to my country, and I believe that a Ph.D. in politics from [University Name] would set me miles ahead to reaching my goal.

Body of the Motivational Letter: this is the main bulk of your motivational letter. This is where you really sell yourself, mentioning stories behind your achievements, skills, and passion for whatever you’re applying for.

Try to be as factual as possible - anyone that frequently reads motivational letters can tell made-up stories from the real ones. When possible, you can also use metrics to back up your qualifications.

Things You Can Mention in Your Motivational Letter: 

  • My passion for ______ started when ______. 
  • I want to ______ because ______. 
  • I have been part of _________ for ___ months/years. It’s the best thing for me because _______. 
  • I remember once when I ________, which made me realize that I _______.
  • _______ resonates with me because _________.
  • What distinguishes me from my peers is __________.

I developed my passion for Online Marketing during my internship at [company name] . Working in a small startup allowed me to get surface-level experience in most digital marketing channels. Now, I would like to deep-dive and gain advanced know-how by attending the [university name] program in Digital Marketing.

Conclusion: 

Finally, you can wrap up the motivational letter and send it in. In this section, you can:

  • Briefly summarize your main points - “ I believe I’d be a good fit for the program because of __________ ”
  • Mention your overarching goal - “I’d love to be a part of _______, as it would allow me to ___________.”
  • Thank the reader and conclude the motivational letter

Now that you know how to structure a motivational letter, let’s move on to the contents!

motivation letter resume matching

How to Write a Motivational Letter 

So how do you write a motivational letter that stands out from the pool of applicants? The way to avoid generalizations and add depth to your motivational letter is by tailoring it to the specific organization and program/position you are applying to:

  • When writing a motivational letter, you want to make sure you know what and where you are applying to. Find out who is in charge of deciding your fate and address them directly in your opening remarks as Dear Mrs. Smith .
  • Look at the program requirements and the institution’s website. Find out the top three requirements for the position and explain how you are the best candidate.
  • Demonstrate that you share the organization’s values or are exceptionally qualified through a short story or personal examples. Be specific.
  • Your motivational letter should demonstrate that you really want to be there! There is a fine line between pleading and showing intelligent interest while also selling yourself. State specific reasons, demonstrate knowledge and express passion for applying to the institution or organization without showing off or begging.
  • DO NOT LIE! If you write anything remotely untrue, your reader will sense it. Unconsciously, we inflate feelings and ideas when we lie. If you tell a fake story or inflate your excitement or achievements, you will be put into the “lying Pinnochio pile” . Consider your case rested and your application denied.

Questions to Answer in Your Motivational Letter [+Possible Answers]

  • I would love to live in [ location of organization ], because ________. 
  • It is my dream to be part of [ name of program ], because _________.
  • The values [ name of institution ] is based on are: [ three general values stated on their website ]. I have demonstrated _____ because I have ______ especially in ______. I also practice ______ in my professional or working life by __________. 
  • Requirement: Minimum 2 years of volunteering experience

I volunteered in Africa for three years. It’s one of my most fulfilling experiences because I am passionate about helping others and came out a better person. I would do it again in a heartbeat.

  • Requirement: Passionate about research

I would pick a sleepless night conducting research instead of a night out anytime. I spend most of my mornings reading the last edition of the Journal of Marketing. I have worked on three separate research studies during my time at Colorado University.

  • Requirement: 3,80 GPA

Achieving a Magna Cum Laude required a lot of hard work and dedication, but education has been my biggest passion in life, so there was more joy than pain in the process!

Answer some/all of these questions in a compelling way that’s true to you and your experience, then turn them into a cohesive text. 

An Example of a Great Motivational Letter 

We’ll demonstrate how to write an awesome and inspiring motivational letter through Jane’s letter to the admissions team of Harvard University below. She is applying for a Ph.D. in the department of Political Science. 

The general requirements are : being research inclined, a demonstrated passion for Politics, and an above average performance during undergraduate studies. 

The values of the university are integrity, education, respect, and accountability.

She’s using the three paragraph structuring method.

You can see how Jane highlights through personal stories:

  • That she knows the history of the university and shares the same values
  • That she’s genuinely excited and passionate about the program and the school
  • What her qualifications are and how they’ll be a great fit for the program
  • What she hopes to achieve if given the opportunity to study at Harvard

The same rules and spirit apply to non-university related motivational letters as well. 

You can easily notice that Jane has essentially given a personal story of all his qualifications. After reading this letter, the admissions team will feel like they know Jane, and this is what you should also aim to do: communicate who you are through highlighting your story tailored to the institution and program you are applying for.

motivation letter example

How (and why) to Create a Motivational Letter with Novorésumé

Now that you know how to write a motivational letter, you can decide on how it looks.

A black and white letter sheet with Times New Roman, 12-pt font size might be great for a formal document, but it does not make you stand out in the pile of grey applications.

How can you appear professional without being boring? Novorésumé's motivational letter templates and intuitive editor add the tinge of personality that you’d need to stand out from the rest. 

motivation letter maker

So, let’s sum up everything we’ve covered in this post:

  • A motivational letter is a formal letter which you need to write if you’re applying for university/college admissions, a non-profit, or a volunteering institution. Job applications usually require a cover letter instead.
  • There are two ways to structure a motivational letter: in three paragraphs (introduction, body, conclusion) or in 5-7 paragraphs (where each paragraph highlights a different point).
  • Introduce yourself and your intent in the introduction, describe and highlight your experiences in the body, and thank the reader for his/her consideration in the conclusion.
  • Do your research, show genuine interest, and never, ever lie.
  • If you want your motivational letter to stand out, Novorésumé takes the cake!

A motivational letter is always attached to a resume. Want to also make that stand out from the rest? 

Read our guide on how to create an impressive resume and submit it with your awesome motivational letter to get accepted anywhere!

Our motivation letter templates are created to mirror the resume templates and CV templates , which is critical when creating a job application. Choosing the same templates, fonts, colors will improve your personal brand and increase your chances of being called for an interview.

Suggested Reading:

  • How to Write a Resume
  • Cover Letter Examples
  • +150 Best Skills to Put On Your Resume
  • Resume Examples - Per Industry

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How to write a successful motivational letter - Easy to use guide with free templates

How to write a successful motivational letter - Easy to use guide with free templates

Most university courses, from undergraduate degrees onwards, expect a fair bit from applicants. Not only does each course have set academic requirements and forms to fill out; most applicants will also be asked to provide examples of their work, a CV, and even undertake special course-specific preparatory exams. Many masters courses – especially some very competitive ones, like the top MBA s – encourage applicants to obtain letters of recommendation from senior colleagues or academic supervisors. Atop this sheaf of papers sits the most intimidating prospect of all: the motivational letter.

      Free Motivation letter templates for your first job application

      Free Motivation letter templates for an internship application

A motivational letter, also known as a personal statement or a cover letter, is a short piece of writing all about you; your past, your ambitions, your personality, and your interests. While completing CVs and forms can be a little dry and boring, motivational letters can be hard to write . The combination of needing to produce such an intimate piece of writing, worded in such a way that it comes across as both authentic and professional, and then using it to sell yourself to a university, creates the perfect recipe for social awkwardness and writer’s block.

Despite the difficulty of writing a decent motivational letter, it’s a fundamental skill in today’s jobs market – once you leave full-time education, you’ll need to write motivational letters to potential employers . With this in mind, writing a motivational letter for a masters degree is excellent practice. Below, we’ve prepared a couple of fail-safe techniques you can apply to writing a motivational letter so that it won’t either sound sterile or arrogant, and will help you stand out from the crowd.

how to write a letter of motivation for university

Cover the basics: The central function of a motivational letter is to convince the admissions team at the university of your choice to offer you a place, or invite you to interview. Make sure that the letter is structured in such a way that it serves this purpose – it is usual to conclude a motivational letter by asking directly that you be admitted or invited for interview, depending upon what the next step of the admissions process is. Equally important is the calibre of your written language; if your motivational letter is riddled with grammatical errors or spelling mistakes, or doesn’t make sense, the university will almost certainly refuse to admit you. A great starting point is to look at some templates for motivational letters in your chosen field, to see how they are structured, and what key points you need to cover.

Get personal: A standard for all cover letters – including those for job-seekers – is that you must address your letter to a specific person. For your masters course, it could be the Head of Department, or the academic staff member responsible for your masters study programme . If you will be working closely with an academic supervisor – as with most research degrees – your cover-letter should be addressed to the academic you’d prefer to supervise you. Use the university’s website to figure out who the right person is, and address the letter to them using their name and title.

Show, don’t tell: This is true of CVs, and is true of motivational letters too. “I am a good leader” sounds a lot weaker than “I led a group of my fellow students on a week long climbing expedition, where we successfully…”. Avoid any overly ambiguous statements, as these can diminish the confidence the admissions team may have in your motivations. Also, make sure not to show things twice – if you’ve discussed something extensively in your CV, don’t dwell on it in your motivational letter.

Do your research: Academic institutions often have a lot to say about their values, priorities and vision. What’s your target institution’s motto? Do they prioritise sports , arts , or something else? Do they have a statement of values? How do you reflect these things? The most important question to think about in relation to these things – why is it that you want to go here? Weaving your knowledge of these things into your letter is a great way to assure admissions tutors that your choice to study at their institution is an informed one.

Be specific: One of the biggest problems at application is that candidates don’t adequately explain why it is they want to study what they’ve applied for. Remember, you’ve got to explain your choice of subject, and your choice of institution. Not just “Why Biology ?” but “Why Biology at this university?” If you don’t yet have answers to this question, then it is well worth going through the University’s website again, to work out what inspired you to take the next step, and apply for your chosen course.

Write a story: People love stories. They like to be taken on a journey, and brought to a satisfying conclusion. A list of superlatives or accomplishments is nowhere near as compelling as an epic story that weaves all that you’ve done into a coherent account, that supports the choice you’ve made to apply. Like all stories, make sure your motivational letter has a clear beginning, a middle, and an end . These should all follow logically on from one another, so that the reader is left feeling convinced of the suitability of your chosen course and institution, to your skills, experience, and goals.

Be interesting: This is without doubt the most important feature of a motivational letter – you absolutely must capture the reader’s interest. If you come across as boring (or worse, bored) on paper, it’s much less likely that you’ll get a positive reply. But furthermore, the interest you express has got to be personal, and it must relate directly to your motives . It’s absolutely no use whatever to produce some bland, boring page or two about hard work and how interested you are in your subject. This is exactly what every other candidate will write, and for the most competitive courses, you will want to stand out. But the best way to do this is not to try to be someone else; be yourself. Mention the fact that you like juggling. Talk about how you felt when your father was laid off work. Begin from your earliest memory. So long as what you say relates to what makes you the person you are, and then why that person has chosen to apply for this course, it deserves to be there.

What underscores all these points is a simple, and very ancient, piece of advice; know thyself . Nobody expects you to have everything figured out when you apply for a masters, but they will at least expect you to have a firm grasp of what you want out of the degree you’ve chosen to apply for. It’s in nobody’s interests for students to undertake courses for which they are ill-prepared, or that they haven’t really thought through – all you need to do is show your chosen university that this doesn’t apply to you.

And let’s face it; a masters degree is a fantastic opportunity, that will allow you to gain an expert understanding of a field about which you are passionate, and will build a bridge to a career that excites you – what could be easier to write about than that? But if you prefer to get some guidance, have a look at our motivational letter templates below.

Example 1: Motivation Letter for a Masters of Science Degree (MSc)

Dear sir /Madam,

My name is [name] and most recently I have been working as a [job title] at [company name]. I hold a B.Sc degree in [subject] from [university name].

The undergraduate curriculum in [subject], [university name], introduced me to a wide variety of subjects in the field of [subject]. Various courses like [course 1], [course 2], [course 3] (name all relevant courses) provided me with a strong footing in [subject of the masters degree].

While offering both depth and breadth across this field, these courses put into perspective the importance and relevance of [subject] and the application of its fundamentals to the problems faced by the real world.

I am much eager to adopt and know new technologies. I am really enthusiastic to attend a Master of [subject] at [university name] in order to understand different [subject] concepts and its applications to more complex real life situations. The good reputation of high-quality education standards, an extremely distinguished faculty members, and research facilities are the factors which have motivated me to apply for my masters studies at [university name].

Moreover, I feel I am responsible for making a big move in this field and this scholarship will give me a big chance to be one day someone who is remembered for his innovations. I think it is our duty as people sharing life in this world to make our future better because the future is not only ours. The next generation should be proud of us one day when they look back and find how hard we worked to make the world a better place. I believe my qualification and your needs would be an excellent fit. I will be happy to provide any further information or documents if required. I look forward to your positive response. Thank you for your time and consideration.

Kind regards,

how to write a letter of motivation for university

Example 2: Motivation Letter for a Masters of Art Degree (M.A.)

Dear Prof. [name],

I am writing to inform you of my interest in the Masters of Arts [name] program at [university name].

I currently hold my Bachelor’s of Arts in Art History [subject] from the University of [name], having graduated with cum laude with a GPA of 3.82 [grade]. After attending the University of [name], I completed a 3 month internship at the National Gallery in London (GB) followed by a 6 months internship at the Museum of Modern Art in New York (USA).

During my studies and internships I developed a deep interest in Italian Art, with a particular focus on artists form the 17th century. Having worked under the supervision of Prof. [name] at the National Gallery enabled me to get a very deep understanding of [specific subject] and I see the Masters of Arts [name] program at [university name] as a unique opportunity to intensify my knowledge and continue my studies.

Given my education and experience from [university name], National Gallery and Museum of Modern Art, I am confident that I am an excellent fit for the Masters of Arts [name] program at [university name]. I have researched the program and determined that the coursework and research profile of the college are a strong match. I’m particularly impressed by the volumes of [name] books in the university’s library, which are of particular interest for me and which I would love to study in great detail.

If you have any further questions, please contact me using the information at the top of this letter.

Did you know that most students apply to 5-7 different masters programs? The reasons for that are very simple: the more programs you apply to, the more options will you have to choose from in the end. You should therefore always apply to multiple programs. The best way to find alternative programs is to just search for them here on mastersavenue . It's free and super fast. Why don't you give it a go?

Are you looking for more free tempaltes? 

- > Motivation letter templates for your first job application

-> Motivation letter templates for an internship application

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How to write a Motivation Letter for University – PDF & WORD

A significant document needed for your university admissions is the motivation letter for university , it is a personalized letter written to the administration by the candidate to describe the applicant’s commitment and motivation to study a particular course. The letter should also give an overview of what you have learned till now and your performance in it.

how to write a letter of motivation for university

A good motivation letter can make a great difference in your chances of getting into the university.

Sample Motivation Letter for University Example 

Motivation letter for university admission bachelor.

From, Qamar Rivera 427-5827 Ac St. Schaumburg Arkansas 84872 (948) 600-8503

Date: 01-02-2005

To, Nehru Holmes P.O. Box 547 4764 Sed Road Grand Rapids CT 87323

Subject: (******************************)

Dear Nehru Holmes,

With this letter, I at this moment wish to state my interest and apply for Bachelors of International Relations at XX University 2019 fall intake. I have a deep interest in politics, culture, and history of different countries. Through the Bachelor's program, I am eager to learn more about international politics and relations. I have participated in various international student exchange programs in School, which has enhanced my confidence and self-awareness. I also have a sound knowledge of Japanese and Spanish languages, which I have acquired through attending language classes over several summers. Being passionate about urban development in developing countries and diplomacy, I would like to pursue a career with an International organization. Therefore, I think the degree program at XX University would be an excellent institution for achieving expertise in the subject and my career goals. Given my international experiences, knowledge of the foreign language and sincere interest in the subject, I feel I will be an excellent fit for the Bachelor of Arts International Relations degree program at XX University. I went through the prospectus and am particularly impressed by the curriculum's precise application of research and analysis to contemporary global events.

Thank you for your time to read my motivation letter and your consideration.

Your Sincerely, (Your Signature) Qamar Rivera

Motivation Letter Sample for University

From, Merritt Watson P.O. Box 686 7014 Amet Street Corona Oklahoma 55246 (622) 594-1662

To, Driscoll Leach P.O. Box 120 2410 Odio Avenue Pass Christian Delaware 03869

Dear Driscoll Leach,

I read the information about the Masters of Science in [Course name] on your website. With this letter, I would like to express my interest in studying Electronic engineering at the University of XX. I currently hold a B.Sc degree in [course name] from University of XY. Due to my hard work, I was able to achieve a GPA of 4.1 out of a possible 5.0 during my studies. I have a keen interest in new technologies and am eager to adopt them. In my senior year, I participated in an internship for a month in Birla Financial Services, which enabled me to deepen my knowledge of electronics and also learn from professionals in my field. I have always enjoyed being in positions of responsibility. In School, I was highly committed to contributing to the technical team and was elected the team leader after my first year. At my university, I was a member of the Student Body Committee. I have learned the importance of time management, decision making, and taking initiatives through these experiences. As I am a highly motivated and industrious individual who has demonstrated qualities of leadership, I feel I will be an excellent fit at XX University. I am confident that I will be able to achieve expertise in the subject and my career goals by enrolling in this program. Thank you for considering my letter, and I am looking forward to hearing more from you.

Yours sincerely, (Your Signature) Merritt Watson

Sample Motivation Letter for College

I am writing this letter to apply to the Bachelor of Arts degree program in Psychology at XX University. I am currently in my last year at ABC High School, in a section that focuses on History, Sociology, and Psychology. I have worked hard to maintain a 4.3 GPA out of a possible 5.00 during my senior year. I have always been passionate about psychology because I think it's fascinating how the human mind works. Apart from academics, I also have a keen interest in debating and have represented my School in various inter-school events. This has improved my critical thinking skills and made me a better listener and speaker. Upon graduation, I would like to pursue further studies and practice as a family counselor. I am confident that studying at XX University will provide me with an opportunity to further my career goals. I eagerly look forward to hearing from you. Thank you for your time and consideration.

Yours Sincerely, (Your Signature) Driscoll Leach

Sample motivation letter for School

I want to express my interest to join the 9th grade of your ABC school after the successful completion of 8th grade from XYZ School. I have been consistently good in academics and never had to retake an exam or failed it. Being active in co-curricular activities, I have won several prizes in sports and debating. I sincerely wish that I get a chance to study in 8th grade at your School as I have heard it has an excellent faculty of teachers. Also, the opportunities provided to students to explore their talents is remarkable. I am looking forward to hearing from you. Thank you for your time and consideration.

Your Faithfully. Merritt Watson

Motivation Letter for University Application Sample

From, Lacy Eaton 1379 Nulla. Av. Asbury Park Montana 69679 (932) 726-8645

To, Katelyn Cooper 6059 Sollicitudin Road Burlingame Colorado 26278

Dear Katelyn Cooper,

I wish to apply for the Master's Program in Medieval History at XX University. I currently hold my Bachelors of Arts in History from XY University. The undergraduate course exposed me to the history of cultures and civilizations while inculcating in me the importance and relevance of studying it today. During my studies, I developed a keen interest in the Medieval History of Europe, with a particular focus on feudalism . In my senior year, I completed my internship of three months with the National Army Museum.

I am confident that pursuing a Master's degree in Medieval History at XX University will enable me to deepen my knowledge on the subject. I decided to choose your university because of its outstanding educational system and friendly environment.

I am eagerly looking forward to hearing from you. Thank you for considering my application.

Yours Sincerely, (Your Signature) Lacy Eaton

Motivation Letter for University Template in PDF and Word (Doc.)

Motivation Letter for University

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How to Write a Motivation Letter With Examples

Chelsea Jay

If you’re interested in applying to a college or university program, volunteer opportunity, or an internship, you’ve probably noticed that a motivation letter is required. If you’re wondering how to write one, we’re here to help you throughout the entire process. 

In this article, we are going to share the top tips for writing a motivation letter that lands you the opportunity you want.

You’ll learn: 

  • what a motivation letter is
  • when you should use one
  • how to write it from beginning to end. 

If you need additional motivation or ideas, you’ll find examples of motivation letters as well!

What Is a Motivation Letter?

Motivation letters have become increasingly popular over the last few years. So, what is a motivation letter , you ask? Well, it’s a short letter that explains why you’re the perfect fit for a variety of opportunities.

Often, motivation letters are required for college, graduate programs, volunteer opportunities, and internships.  They are similar to cover letters but with a slightly different approach.  

Like a cover letter, you’ll want to stick to one page and instead of focusing solely on your achievements , you have the opportunity to dive into who you are. 

By now, you’re probably wondering, do jobs require a motivation letter? The answer is, yes, depending on the type of role and company.  As you continue reading, you’ll learn to identify the differences between a cover letter and a motivation letter.

Motivation Letter vs. Cover Letter

Now, let’s talk about cover letters and motivation letters. They might seem pretty similar at first glance—both are 1 page or less and go along with your resume and application. Their goal? To impress the reader (Hiring manager, Dean, or Director) and make them seriously consider your application. In both cases, your goal is to stand out and explain what unique qualities you bring to the table. 

The inside scoop is this, there’s one key difference between these two types of letters.

Cover letters have a formal tone and dive into the nitty-gritty, with specific examples of how your education , skills, job experience, and achievements perfectly align with the job requirements. They concentrate on highlighting your work experience, skills, and formal education.

On the flip side, motivation letters take a more personal approach . We like to think of them as an intimate conversation between new colleagues. A motivation letter goes beyond the surface. Instead of focusing on specifics, they showcase “the person behind the letter,” allowing you to share your interests, personality traits, and the reasons behind your application.

An easy way to remember the purpose of a motivation letter, is by asking yourself, “ What motivates me to apply for this opportunity?”

They’re also a great option when you don’t have much relevant or professional experience to share. We’ll dig into this more in the next section

See? Cover letters and motivation letters each have their own superpower. Let’s discover how to make the most of motivation letters for your next opportunity!

When to Use a Motivation Letter

As mentioned above, if you lack experience directly related to the position you want, a motivation letter can be a real game-changer. It’s perfect for those educational, entry-level, or career-change opportunities you’re aiming for.

1. Motivation Letter for University

Now, let’s dive into some specific situations. When it comes to applying to university, your application alone might not fully capture your passion and excitement. That’s where a motivation letter jumps in to save the day.

Use it as a platform to highlight your special connections with the university, why you’ve always dreamed of attending that specific school , or why you’d be an amazing fit for their programs. Show them the real you!

2. Motivation Letter for Job

And when it’s time to land your very first entry-level job , you might not have the work experience to boast about on your resume just yet. But don’t worry! Your enthusiasm and unique qualities can shine through in your motivation letter. It’s all about what makes you stand out from the crowd.

Aside from personal qualities, you also have a chance to showcase the research you’ve done about the company and role. Talk about what you admire and respect about the company. If you know a pain point that the industry is having, talk about how your education and natural abilities can help them overcome obstacles.  

Also, don’t be afraid to share your long-term vision for personal and professional growth with the company. Again, treat this like a personal conversation where the reader feels like they know you!

3. Other Times to Use Motivation Letters

We mentioned earlier that motivation letters can be used for more than education and employment opportunities. They can work their magic for other opportunities too. Just imagine the impact a motivational letter could have on your application for a volunteer position or an internship. It could be a total game-changer.

How to Format a Motivation Letter

The structure of a motivation letter is very important because it helps you present your ideas and showcase your desire to make a real impact in a new company. 

In this section, we’ll dive into the key parts of a motivation letter: the introduction, body, and conclusion. But that’s not all! We’re also here to guide you on what to include in each section , so you can create a compelling, well-formed letter.

Introduction and Recipient Information

Starting your motivation letter with a professional salutation is the way to go. It shows that you mean business. Make sure to address the recipient by their name and title if you have that information. It adds a personal touch and shows that you’ve done your homework.

If you can, we always recommend reviewing company websites and their about pages to find potential contacts. If those are unavailable, try searching on LinkedIn. Addressing your letter to a specific person always adds a special touch. But if you don’t have the recipient’s name, don’t stress. You can use a general salutation like “Dear Sir/Madam” or “To Whom It May Concern.” It’s totally okay and still professional.

Next comes the introduction. It’s all about giving a brief introduction of yourself and stating the purpose of the letter. Are you applying for a job, internship , or scholarship? Let them know! Keep it concise and to the point.

Write a letter to tell why you want the job and what makes you good for it. Split the body into 2 or 3 paragraphs so it’s easy to read.

  • Why you want the job : In the first part, explain why you want the job. Say what you like about the company and how the job fits your plans.
  • What you can do : In the next part, talk about what you can do. Share things you’ve done before that show you’re right for the job. Use real examples to show your skills.

Finish your motivation letter layout by going over what you said and showing how excited you are about the job .

Let them know you’re ready to talk more and give them a way to contact you. Close your letter with words like “Sincerely” and then put your name.

A well-structured letter, with attention to detail, effectively presents your eagerness and qualifications for the position.

How to Write a Motivation Letter

If you find resume and cover letter writing to be challenging, you might feel that motivation letters are intimidating as well. The good news is, they don’t have to be!

Create a Motivation Letter Template

Now you know how a motivation letter should look. Let’s get into the details. 

To know exactly how to write a motivation letter for a job application it’s really important to include all the necessary details. It should be like a regular business letter . Keep it professional and follow the usual format. 

Use the steps below to show why you’re the best for the job.

  • Use a template : A motivation letter template can help you write better and not miss anything. 
  • Your address : Put your address at the top or just above the date. Only add your street, city, state, and zip. No need for your name here. 
  • Date : Write the full date, like “April 6, 2023.” 
  • Who you’re writing to : Write the person’s title, name, and address. Make sure it’s all correct. 
  • Greeting : Start with “Dear” and the person’s name or title, like “Dear Mr. Smith.” Use a colon after. 
  • What to say : Split your letter into short parts. Start by stating the position or program you are interested in, then explain your motivations. Highlight your qualifications, skills, and relevant experiences that make you an ideal candidate. Be specific and provide examples or anecdotes that support your claims.
  • End your letter : Finish with words like “Sincerely” or “Thank you.” This shows you’re thankful for their time. 
  • Sign it : If it’s a paper letter, leave space to sign your name. If it’s an email, you don’t need this space.

Always type your full name on the letter, whether it’s on paper or email. This shows it’s really from you and you agree with what’s written. 

If you send other documents with your letter, like a resume, say so in the letter. Write something like “Enclosures: Resume, Application.” 

In emails, just say you’ve added attachments below your name or in the letter.

Motivation Letter Writing Tips

You can use the following tips as a checklist to make sure your letter is the best it can be.

  • Use the hiring manager’s name : If you don’t know it, look on the company’s website, check out LinkedIn, or send an email to HR expressing your interest in the role and ask who you should address your letter to. If you find a name, but you’re not sure about their gender, just use their job title or full name without “Mr.” or “Dr.”
  • Don’t just repeat your resume in the letter : Instead, add the things that didn’t fit in your resume. Always include new information and don’t be afraid to add a fun fact about yourself or something you learned while researching the company.
  • Use action verbs : to make your letter lively. 
  • Include resume keywords . The company might pass both your resume and letter through an applicant tracking system (ATS).
  • Don’t sound too eager or make things up : They’ll find out if you’re not honest. 
  • At the end, include why you’re right for the job and what you hope to learn. Last, ask them to contact you or say you hope to talk soon. 
  • Check your letter for mistakes : Use tools like Grammarly to help.

Motivation Letter Sample

Motivation letters are used for many reasons, so they can vary significantly. You can change the example in this section to fit your needs. 

The motivation letter example below is about an entry-level job for Raul. He hasn’t held a paying job before, but he highlights experiences that might not be on his resume.

123 Address Street

Anywhere, USA 33333

September 10, 2022

ABC Company

456 Workplace Lane

Dear Mr. Smith:

As a first-generation university student, I am looking for a position that will enable me to pay my tuition while making allowances for my class schedule. When I saw your job listing for a weekend Customer Service Representative on the campus information board, I felt that we would be a perfect fit for each other’s needs.

While my on-the-job experience is limited, I have a great deal of experience in dealing with customers. Throughout my teenage years, I have helped in the family business, a small convenience and souvenir store at the heart of a tourist district.

My duties there were often public-facing, arranging items for sale and assisting customers in finding what they needed. I always did my best to help customers leave with smiles on their faces, even going above and beyond what might be expected. This resulted in many 5-star reviews for the business on Tripadvisor and Google.

Thank you for your consideration. I’d be happy to speak with you in person or via phone to discuss the position and my qualifications further.

With gratitude:

Raul Ascencio

The following motivation letter example concerns an  academic program.  Sue is a high school senior seeking a summer internship after graduation. Her letter is imbued with a passion for the field as well as its relationship to her career goals.

March 1, 2023

Cindy Diver

Caribbean Coral Restoration Project

789 Coastal Road

Nassau, Bahamas

Dear Dr. Diver,

For as long as I can remember, I’ve wanted to do something to help reverse the damage humans have caused to our planet. For that reason, I was thrilled to receive an invitation to apply to the Caribbean Coral Restoration Project summer program.

Though I come from a landlocked state, I received my open-water scuba certification from SDI last August. Training took place in a flooded quarry in Pembroke, Kentucky. I look forward to taking my first “real” oceanic open-water dive in the warm waters near your research station.

During my high school education, I have pursued as many ecological opportunities as possible. I participated in the 4-H Club’s Wildlife Judging Team for four years, twice winning regional competitions. I also keep an action camera as a constant companion, participating in citizen science projects such as iNaturalist and Cornell University’s annual bird count.

I have been accepted into State University’s biology program, beginning next fall. After obtaining a bachelor’s degree in biology, I plan to pursue my master’s in marine biology. I hope to start that part of my journey with real field experience under my belt. Please feel free to contact me if you require any further information. My application and resume are enclosed.

Key Takeaways

A motivational letter can work to your advantage by allowing you to give readers a glimpse of who you are outside of titles and achievements. With the correct format and style, you can create a motivation letter that can win over any recruiter.

To do so remember the key points that were addressed in this guide.

  • Motivation letters can effectively be used in place of cover letters when you have little experience or are applying to a university, internship, or volunteer program.
  • Use professional business letter formats.
  • Address your motivations and qualifications clearly in the body of your letter.
  • Express your personality, passions, and motivations.

Ensuring your letter is written in this style will boost your chances whether you’re looking to volunteer, be accepted into an academic program, or land an entry-level or executive professional role.  

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How To Write A Good Motivation Letter For University

When applying to university, one of the most important documents you will be asked to submit is a motivation letter. This letter, also known as a personal statement or statement of purpose, provides you with an opportunity to introduce yourself to the admissions committee and explain why you are a suitable candidate for the program you are applying to.

1. Research the Requirements and Expectations

Before writing your motivation letter, it is essential to thoroughly research the requirements and expectations of the university and specific program you are interested in. This will help you understand what qualities and experiences the admissions committee is looking for and enable you to tailor your letter accordingly.

2. Start with a Strong Introduction

Begin your motivation letter with a strong and captivating introduction. You can start by sharing a personal anecdote or a defining moment that inspired your interest in the field of study. Grab the reader’s attention from the start to make a lasting impression.

3. Highlight Your Academic and Professional Background

In the main body of your motivation letter, focus on highlighting your academic and professional background, including relevant coursework, internships, research projects, and any other experiences that demonstrate your skills and knowledge in the field. Emphasize how these experiences have prepared you for further studies at the university.

4. Discuss Your Motivation and Goals

A critical component of a motivation letter is explaining your motivation for pursuing the particular program at the university. Clearly articulate your passion for the subject area, your specific interests within the field, and how the program aligns with your future goals. Show enthusiasm and convince the admissions committee that you are genuinely driven and dedicated to your chosen field.

5. Demonstrate Your Fit with the University

Universities are not only interested in accepting academically capable students but also individuals who will contribute positively to their community. Therefore, it’s important to showcase how you will fit in with the university’s values, culture, and overall academic environment. Research the university’s mission statement, faculty, research projects, and extracurricular activities and explain how you would contribute and benefit from these aspects.

6. Proofread and Edit Your Motivation Letter

Before submitting your motivation letter, ensure that it is free of grammatical and spelling errors. Pay attention to the overall structure, coherence, and clarity of your writing. A well-edited and error-free letter demonstrates your attention to detail and commitment to quality, both essential traits for success in university.

7. Seek Feedback and Revise

After completing your motivation letter, seek feedback from trusted mentors, teachers, or individuals who have experience in the university admissions process. Their insights can help you identify areas where you can improve your letter and make it even more compelling. Revise your letter based on the feedback received before finalizing it.

8. Be Authentic and Sincere

While it’s important to present yourself in the best possible light, remember to be authentic and sincere in your motivation letter. Admissions committees are adept at recognizing insincere or fabricated stories. Focus on presenting your true self and genuine motivation for pursuing higher education at the university.

Writing a good motivation letter for university requires considerable time, effort, and introspection. It is a reflection of your personality, passion, and aspirations. Take the opportunity to showcase your unique qualities and convince the admissions committee of your potential to excel in their program. With careful research, planning, and revision, you can write a compelling motivation letter that increases your chances of being accepted into your desired university.

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How to Write a Motivation Letter?

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How to write a motivation letter?

Your resume represents your qualifications, achievements as well as strengths and weaknesses . Applying merely through a resume may reflect the general academic and professional information about you but it can also be seen as the lack of influential representation of the motivation and dedication you possess. This is where a Motivation Letter comes to the rescue as it is usually asked by academic institutions as well as organizations from the applicants. Through a motivational letter, you can convincingly transmit your passion, eagerness and diligence regarding how your dream course can enlighten your career path along with the benefits you wish to bring out to the institution or organization (whether as a student or an employee). Let’s explore how to write a motivational letter with the help of samples/examples for university, job application, internship and more!

This Blog Includes:

What is a letter of motivation/motivation letter , why do you need a motivation letter, what is the difference between a motivational letter and a cover letter, how to structure your motivation letter, motivation letter template/example, introduction, motivation letter example, dos and don’ts, sample motivation letter for university, sample motivation letter for internship, sample motivation letter for scholarship application, sample motivation letter for job application, sample motivation letter for job- 2, motivation letter for study abroad.

A motivation letter describes why you are a perfect candidate for a certain program/position. It is usually a one-page document that gets attached alongside your resume. Commonly there are 4 purposes for which one is required to draft it:

  • For Admission: If you are applying to a university or college to get enrolled in an educational program for any level ( undergraduate or postgraduate ).
  • For Training/Internship: If you want to get into a full-time internship with an organization.
  • For Employment: When you want to apply for a job profile at an organisation.
  • For Jobs in the Social Sector especially NGOs: Non-profit organisations generally demand motivation letters to analyse the interests and intentions of job aspirants.

Motivation letters are usually required during master’s and PhD level degrees as well as for all students planning to go for international degrees. Committees use motivation letters to determine whether you are a good fit for a programme or degree because university spots are scarce. Furthermore, university departments sponsor graduate research programs like master’s and PhDs, thus it is important to carefully assess if a prospective student’s research interests are a worthwhile use of their resources.

Must Read: How to Write An SOP?

Often students get confused between a cover letter and a motivational letter, it is important to keep in mind that the purpose of a cover letter is to accentuate some specific information mentioned on your resume and align it with the job requirements as well as the company profile. To put it simply, a cover letter is more of an introductory letter to your resume to the hiring authority whereas a motivational letter is mainly utilised as how your interests, motivations and aspirations match the academic program you want to study or a job profile you want to apply for. All the elite organizations are in search of individuals who would prove to be an asset to the company. Thus, it should deliver your intent and excitement using the key feature as your motivation.   

Every document a university or recruiter asks for serves a special purpose. Often than not, candidates are confused between two such documents – A cover Letter and a Motivation Letter. A cover letter is a professional letter given to an employer/recruiter along with a resume or CV. Cover Letters are generally used by companies, employers and recruiters as opposed to motivation letters which are used by university admission offices, educational institutes and internships. Both letters are intended to inform the recruiter or educational officer of why you are the perfect candidate and allow candidates to explain at length their motivation, interests, hobbies, achievements and career/academic future.

Related Read: Cover Letter for Fresher

If you are targeting your dream institution or organization, fascinatingly presenting your motivation can be a total game-changer. Ideally, the motivation letter should be one 1 page only in which you have to introduce yourself, describe your qualifications and achievements and highlight your interests as per the course/position you are applying to. Knowing the structure of your letter is pivotal towards comprehending the key elements that you need to add. Generally, the structure of a motivation letter can be any of the following:

  • Either you can opt for a traditional methodology of a 3-paragraph motivation letter wherein there will be an introductory paragraph, body of content and conclusion.
  • You can also use the 5-7 paragraph structure. You can divide the body of the letter into pointers elucidating 1-3 sentence paragraphs. 

Coming to the discussion of choosing the format, if you want to go more factual and possess a varied number of achievements, you can select the 5-7 paragraph style through which you can individually emphasise each achievement by framing it into a single point. On the other hand, if you prefer the storytelling method you can choose the 3 paragraph format without giving many breaks to your letter.

Related Read: Career Objective For Internship

Motivational-Letter

Format of a Letter of Motivation

Now that you know the two main structures you can choose from, let’s have a look at the major inclusions in the format of a motivation letter:

A crisp, engaging pitch about yourself explaining why you want to apply. Some mandatory mentions are:

  • Personal details (Name, Address, Email, Profile, Work Experience if any)
  • Write about the course, internship or job profile you are applying for and also mention why,
  • Start by putting down the general reasons explaining why you are applying to the course, internship or job position. Afterwards, dive into the main body of it.

For Example, the introduction for a motivation letter for a PhD application at a university is given below:

Sometimes conveying your zeal to enter an academic program or an organization cannot be absolutely done by a resume as it restricts you to putting forward only the facts and figures instead of the inspirations and motivation that urged you to pursue it. This is where a motivation letter comes into view to ensure that your application should shine out from the hoard of other documents. Below mentioned are some quick tips and tricks to draft your motivation letter:

  • While writing the letter, make sure you know the concerned person to whom you are applying. Research the name and designation of the concerned individual and address them accordingly.
  • Gauge the requirements of the program/profile and explain how you are the right fit for it. 
  • Mention how your beliefs and interests align with the organisation/university’s vision and mission

Are you planning to study abroad, have a look at our blog on Sponsorship Letter for Visa

A motivation letter is written for different purposes such as for internships, job applications, university etc. Now that you know about a motivation letter, you should learn about how to write one. The best way to write it is by creating a genuine letter.

This is the main body of the letter. Describe your achievements, academic and professional journey and career aspirations. Elaborate on your skills and passions elucidating your zeal for your chosen course or job profile. Keep it factual and concise. Most of the time, the made-up stories get easily caught by the professionals who examine a variety of letters every day. It is strongly advised to maintain precision in your story. To cite the authenticity of your qualifications, you can also use metrics. 

Have a quick example of a motivational letter at some major add ones:

  • My passion for ____ began when ______.
  • I aspire to _____ because ______.
  • I have been a part of _____ for _____ months/years. It’s the best thing for me because of ______.
  • I remember once when I______ which made me realize that I_____.
  • _______ resonates with me because ______.
  • What distinguishes me from my peers is _______. 

Motivation Letter Example: 

Finally, to conclude, you can wrap up your letter and read it thoroughly before sending it.  Here are some of the points to help you with the concluding paragraph of the Motivation letter.

  • Summarize your major points: “ I believe that I would be an appropriate fit for the program because of _____ ”
  • Mention your long term goals: “ I would be obliged to be a part of _____, as it would allow me to _____ ”
  • Finally, pay regards to the reader with a ‘thank you’.

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Once you are familiarized with the structure and elements of a motivation letter, let’s provide you with a motivation letter examples and samples to help you understand the tone and style as well.

Motivation Letter for Internship

The best way to write a motivation letter is to write down all your ideas, experiences and achievements align them with your future career goals and then craft a creative and thoughtful essay to impress your employers or university admissions, officer.

A motivation letter is designed to help the employer gain insight into why you are the perfect candidate for the position. Following the proper structure, writing short sentences and talking about your experiences, skills, and education is essential for a motivation letter.

‘Yours Sincerely’ or ‘Best Regards’ or ‘Thank you for your time’ are perfect sentences to end a motivational letter.

You can begin a motivation letter with Dear Sir/Madam or if you are aware of the person you are addressing then you can mention their name and designation.

Related Articles

Thus, we hope that this blog has familiarized you with the key features of a motivation letter with the help of examples and samples for jobs, internships, universities and more! If you are planning to apply for an academic program abroad, our Leverage Edu experts are here to guide you throughout the admission process of your chosen university while also helping you craft impressive SOP and LOR s as well as motivation letters to ensure that you get successfully shortlisted and fulfil your dream to study abroad!

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How to write a motivation letter for university admission

Motivation Letter (also called Cover Letter) is an important part of many university admission procedures. It’s meant to show your level of motivation, your writing skills and even your personality a little- all these to help admission officers decide if your motivations are pure and strong and you’d indeed be a good fit for the university. Let’s see the most imporant parts of a Motivation Letter.

This is how you start

  • First, write your name and contact details to the top of the page, so universities can get in touch with you easily
  • Decide on the structure. Most motivation letters have 3 parts: Introduction, Body and Conclusion. Decide what to write where.
  • Greeting : If possible, use the name of a specific person (e.g. admission officer, Head of Department, etc.) If that’s not possible, use the name of the University or the Faculty. For example: “Dear Óbuda University, Kandó Kálmán Faculty of Electrical Engineering” or maybe: “Dear Budapest International College Admission Office”
  • Introduction : Include some persional information, include where you are applying and WHY you are applying too.
  • Body : Write your motivations and achievements & the story behind them. Try to be as factual as possible (don’t only use big and meaningless words, try to also give some proof for example “I won the Physics competition of my high school two years in a row.”, “I had a GPA of 5 and I also participated in a STEM summer school organized by our government in 2021.”)
  • Conclusion : Conclude your thoughts, mention your future goals and dreams and thank the reader

Ready-to-use sentences

  • My passion for ______ started when ______.
  • I want to ______ because ______.
  • I have been part of _________ for ___ months/years. It’s the best thing for me because _______.
  • I remember once when I ________, which made me realize that I _______.
  • _______ resonates with me because _________.
  • What distinguishes me from my peers is __________.

Don’t make these mistakes!

  • Don’t write another university / study program name to your letter! – This is so awkward. Seeing someone applying to Budapest International College addressing a Motivation Letter to the University of Paris. Ouch! This a miserable mistake. It’ll immediately show that you are lazy and motivated enough- even to change the name of the institution in your Motivation Letter. There is a big chance that you won’t be accepted after such a mistake. Respect the institution you are applying to, and use their names (correctly) in your Motivation Letter.
  • Don’t just repeat your CV! Describing your skills is important, but don’t just repeat your CV completely. Also write about your personal motivations, experiences, dreams and so on.
  • Don’t stop after 3 sentences! This letter should show how motivated you are. If you cannot even write half a page, it shows that you are not motivated enough.
  • Don’t use bad grammar. If your English is uncertain, ask a friend to help you correct your letter. The quality of the language of your letter is such a big indicator. Poor language just shows poor motivation.
  • No experiences? No problem! You might be thinking “What can I write about in my letter, I’m only 18!” Well, whether you are 18 or 80, you can have hopes, dreams and motivations. You can have achievements and skills. Just try to collect all your advantages and don’t be shy to boast a little.
  • Don’t be afraid to show some personality (not attitude though!) . Want to use a little humor or emotional personal story? Sure thing! Don’t be afraid to show a part of your personality, as long as it’s professional, admission officers will appreciate originality.

Let’s see a short example (made by a Microsoft Word Template):

Motivation letter- uni admission

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How to write a motivational letter for university admission in Germany

How to write a motivational letter for university admission in Germany

The motivation letter (also knowne as “statement of purpose”) is a document where you describe your professional competence and personal motivation about choosing to study a particular study field at a particular university.

It’s the most personalized and important document you can create to send to a university during the application process. Very often the motivation letter will make the biggest difference between getting admission and getting rejected at the university you’re applying for.

How To Write Your Motivation Letter

In the letter, you can write relevant and interesting details about yourself which can prove to the admission officers that you are the right candidate to be selected to participate in their programme. That’s why it’s important to first choose a study programme that is a good fit for your academic background.

The motivation letter plays a decisive role in determining whether you will be accepted or not. It can be very challenging to present yourself in a way that would convince the study institution. Even if you are an outstanding student with the highest grades, many accomplishments, and are very motivated you may not secure your admission because of writing your motivational letter in a poor way.

It does not have to be personal in a way that makes you appear non-serious, rather focus on your intellectual personality . Be careful to not indulge a lot in your deficit side; always focus on your strengths and reasons why you are the right person for the university.

*Suggestion: plan ahead before attempting your final draft writings. Firstly, plan the concept, then the layout, the structure and fine-tuning.

how to write a letter of motivation for university

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  • The concept should contain all your thoughts on why you want to pursue the specific degree, the qualities you can bring to the programme, why the specific university is the best option for you. Then, bring these ideas to a draft.
  • The layout is the way your document is formatted, and it should show your professionalism. If there are no specifications in the university’s description of the motivational letter, you should attempt at keeping it to a maximum length of two pages.
  • The structure defines the flow of the letter, with a bright introduction leading smoothly to an intense body and a summary of the content. The conclusion should once more indicate to your personal advantages.
  • Fine-tuning is about the word usage you have selected. You should avoid using complex words and constructions as they can a turn-off or irritating to the admission officers.Use rather eloquent, persuasive, smooth language, where you show why you are outstanding instead of telling. And, check grammar, spelling, and also get feedback from close people whose opinions you value.

Things to keep in mind when writing your motivation letter

  • Do not repeat what is already written in the application form or CV – this one is very important to keep in mind as the admission officers will receive many motivational letters from many candidates and if you repeat yourself it will become tiresome.Try to place yourself in their position! You might notice that you need to be either more creative, interesting, or bold in your motivational letter.
  • Write based on university specifics – while you are constructing your motivational letter be careful to prioritize interests that correlate with the programmes provided by the university. Think of how you will benefit from the programmes you are going after and why you are motivated to attend those courses. Usually, universities have very clear and informative requirements on their websites, as well as what qualities and qualifications in candidates they are looking forward to.
  • Making a flat introduction – your introduction is the most important part of your letter. It will determine whether the admission officers will engage and continue reading through the whole letter.This is where they will decide if they are going to proceed with your file or dismiss it completely. Think of a way to not sound cliché and yet at the same time intelligent and engaging.
  • Do not try to make too many points – another thing is that you might get very excited and wanting to show many of your important assets, and somehow on the road make a mess in the connection between interests.You may seem as if you are trying to say a lot in order to make them like you. You wouldn’t want to seem desperate or a show-off, in both cases you will not be a very attractive candidate, so be consistent!
  • Share something about yourself – share your interests and your feelings when you take part in activities that correlate with the programme in question. Think of ways how it has manifested in your thought-patterns and motivation. Share a moment or a story where you understood the importance of the subject.
  • Do not force the letter towards humor – sounding positive is very important, but trying to be very humorous in the motivational letter can turn out the wrong way, as you for one, cannot know the kind of things people find funny.What can be funny and interesting to you may not be the same for another person and the case may be that you are not on the same frequency as the personnel.Instead, try to keep humor on the side while all the time keeping positive and interesting. Humor can be overdone and it can be the one thing that will set you away from your dream programme.
  • Do not be someone else – always bring forward your own voice, tone, and self. Do not try to be someone you are not and in this way cause yourself to fall out of selection. Tell them things that are true to you and in your truest voice! These things are easy to spot for the admission officers and you wouldn’t want to be spotted pretending you’re someone you’re not! You have very interesting things that have happened to you and your life is important and you surely have unique qualities, so think of those things and present them.If you think hard enough, you will see you are enough. There is no need to pretend. Sometimes, being very involved in our own lives may make us not believe we are interesting enough!
  • Answer all questions – pay attention to answering all the questions that are asked of you. Do not neglect them since having been written in prospects, they must be important! Keep that in mind and try not to think less of any.
  • Do not write your personal statement/motivational letter at the last minute – this one is very, very important. Give yourself enough time to write many drafts until you bring to life your personality. If you do it within a matter of a few or in the last days, you may forget valuable things and it will not have the consistency required. Start writing your motivational letter, at least, a month ahead. Be clear about your goals!
  • Do your proofreading – proofreading is a must. When it’s time to proofread, after correcting all grammatical or punctuation, or line structuring mistakes, give your motivational letter to someone whose opinion you value and listen to their suggestions. Do not give it to a lot of people as you might lose your voice completely. After reading it too many times you may become unwary of the little mistakes. Also, because in your head you know exactly what you mean, you may not see the sentence inaccuracies. That’s why it is important that someone with a fresh sight gives it a good look!

What’s the difference between a cover letter and a motivational letter?

Both are pretty similar in terms of structure but have different purposes. The motivation letter is used mainly in education, therefore there are various motivation letters.

For example, you may need a letter of motivation for a scholarship, a letter of motivation for university admission, and so forth. Whereas, the cover letter is used mainly to apply for jobs.

This letter is supposed to come as a complimentary item to your CV where you only display your qualifications. On a motivation letter, you support the CV by offering additional reasons and experiences that make your qualifications worthy. Therefore, the motivation letter is a little bit more personal communication between you and the other party, at least in the way it is delivered.

To a certain degree, the motivation letter is the third most important document in your application behind your degree and your grades from your previous education. Naturally, when applying to a University there are numerous students with the same qualifications and grades as you and the only point that helps the admission committee filter out the best candidates is by looking at your motivation letter.

Universities are highly interested in selecting candidates who other than having higher qualifications, also have accompanying strengths. Most of the time they look for students who show great competency in leadership and communicative skills and know-how they are planning to use their university degree for the betterment of themselves and the community.

As such, never underestimate the role of the motivation letter in your application. But, while writing a common motivation letter may not be hard, writing an exceptional one (which is surely what you should aim for) is way harder. If you follow the above-mentioned strategies and tips it this won’t be the case for you.

There’s no standard format for letter of motivation

First, don’t expect to find a letter of motivation format where you will only have to type some common information for yourself and you’re good to go. There’s not a universal standard form of the motivation letter.

Otherwise, how you would be able to tell the university admission committee exactly what to hear from you? However, these tips and strategies you read above are some major points that make up the basic framework of every motivation letter.

Before leaving here are two other pieces of advice you should never neglect when writing a motivation letter.

1. Know who you’re writing to

When writing a motivation letter, your starting point is to know to whom you’re writing to. By having in mind this, right at the beginning, you can adjust your writing accordingly and the flow of your writing will be just as required.

Writing a motivation letter for Bachelor’s degree is different from writing a motivation letter for PhD . Writing a motivation letter for a bachelor degree is academically less competent than the motivation letter for a Master’s degree and even less competent compared to motivation letter for a PhD degree.

Let say you’re applying for a Master’s degree program . From the very first sentence of your motivation letter you may have put a larger focus on the experiences that you had, trying to sound much more competent than you’re, you may forget to explain properly how these experiences make you the right candidate for the place you’re applying for.

If you would be writing a motivation letter for PhD , the admission committee would expect you to show more experiences that you had and is much more specific about what are your future plans after taking that degree. In other words, you will fail to adjust your writing to what is required from the admission committee and therefore you won’t take your place at the university.

Writing a motivation letter for study abroad may require you to ask yourself other questions. You must try to convince your university that your degree in your home country (for whom they may not have any idea at all) will add value to their community. Similar to this, if you are writing a motivation letter for exchange programmes they’re usually interested to know what qualities you think you can bring alongside.

If you’re not aware of these at the beginning you may fall off the course and miss the target of your motivation letter. In other words, the quality of your CV is equal to how well you deliver it.

2. Read many motivation letter examples

There is a saying:

“Example is the best definition”.

The final version of your motivation letter for university admission cannot (and should not) be done with your first shot.

You need to practice a lot in order to write a motivation letter that will make an effect on your application. The best strategy for practicing is by looking at different examples of motivational letters that are proven to be successful.

By looking at different examples you will get a general picture upon which major elements your motivation letter should be based on. Also, it will help you envision how you want to write down your motivation level.

Here’s a step-by-step editing guide on this strategy:

  • First, write a raw version of your motivation letter
  • Do a fast scanning
  • Compare it with the motivation letter examples you have read
  • Identify missing pieces and how you can improve
  • Repeat the whole process until you see don’t see what you can change further.

Don’t look at too many motivation letter examples because you may end up trying to match every minor element and therefore remove the originality, which is a necessity. And, be patient. Practice as much as you can.

Don’t wait three days or a week before the deadline to write a motivation letter. Start way earlier than a week. A month would be just OK.

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How to write a Letter of Motivation (LOM) for a German University: A Guide for International Students (2022/23)

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  • Do Universities Require LOMs?
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Get Accepted into Your Dream German University — with the Perfect Letter of Motivation!

how to write a letter of motivation for university

Let us make a guess: if you are reading this article, that means that you have already found out that one of the key documents that you would need for applying to a German University is the Letter of Motivation (LOM). If you did not know that, now you know!

The purpose of this article is to provide clear answers to the most crucial questions about the LOM-writing process with regard to the German University context. We know that writing a letter of motivation for a German University is one of the most (if not the most) challenging application tasks for students. That is why we decided to make your life easier and put the answers to the central questions in one place.

Check out our Video Course (64 min.) on "How to write a Letter of Motivation"

how to write a letter of motivation for university

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The basics that you need to know about LOMs for Germany

how to write a letter of motivation for university

What is a Letter of Motivation for German Universities?

Generally speaking, a Letter of Motivation (LOM) is a (mandatory) application document requested by most of the German universities, where you need to demonstrate your motivation to get into the given study program and explain why you are an excellent fit/candidate. To put it differently, it is through the LOM that you can "advertise" yourself in the best possible ways (i.e. showing your strengths, your determination, your qualifications and so on) and make a formal request for placement. The same is true for the rationale behind the LOM when it comes to German Universities.

Letter of Motivation vs SOP vs Motivation Letter vs Personal Statement - What are the differences?

Do not be confused or surprised if while surfing through the different study programs listed in our StudyFinder you find out that some of them do not mention "Letter of Motivation", but instead use terms like "Statement of Purpose (SOP)", "Personal Statement" or "Cover Letter". Usually, German Universities use these terms interchangeably - so do not worry about that! Depending on the cultural and linguistic background of the people that administer the given study program, they will use one of the following expressions for what is called in German “Motivationsschreiben''.

Table 1: Different wordings used for “Letter of Motivation” (LOM)

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Do German Universities Require Motivation Letters?

how to write a letter of motivation for university

Yes, German Universities do generally require Letters of Motivation for applications! According to our research, around 90% of Bachelor's and Master's programs in Germany require you to submit a Letter of Motivation in order to be considered as a candidate. This includes both English-taught and German-taught study programs. And again, do not forget various wordings that you might come across! Let's have a look at some examples.

If you would like to apply for M.A. Philosophy of Science offered by Leibniz Universität Hannover, one of the documents you would need to submit is the " Letter of Motivation ".

If the previous program mentions just "Letter of Motivation", there are some others who are explicitly using different terms interchangeably. One of those is the M.Sc. Communications and Signal Processing program offered by the Technische Universität Ilmenau, which uses LOM and SOP interchangeably.

The B.A. International Communication and Business program at International University SDI München prefers to use "Personal Statement".

The M.A. English Linguistics program at Universität Regensburg opts for the term " Cover Letter ".

How important is the Letter of Motivation?

You might be wondering now how vital this document might be for your application, and you are on the right track if you are asking this question! It might be surprising, but overall the LOM is the second-most important application document after the average grade (Grade Point Average, or GPA). Interestingly, different study programs usually assign the LOM 10%-40% weight of your total applicant score during the selection process. For instance:

The (German-taught)  M.Sc. Geographie: Ressourcenanalyse und -management  program at the University of Göttingen assigns the Letter of Motivation 10% of the total applicant score.  (source)

The  M.A. Political Science  program at the University of Mannheim assigns the Letter of Motivation 30% of the total applicant score.  (source)

The (German-taught)  B.A. Materielle Kultur: Textil program  at the University of Oldenburg assigns the Letter of Motivation 40% of the total applicant score, and under certain circumstances, it reaches over 70%! ( source )

Geeky Stuff Box

You can find the LOM weights for various programs in the document called " Examination and Study Regulations " (in German, it is called "Zulassungsordnung"), mandatorily provided by study programs in Germany.

In other words, you should take the LOM seriously and invest enough time in writing it if you want your application to be of high quality!

Do not forget that the Motivation Letter is where students can stand apart from the crowd.  This document is not set in stone, meaning that it gives you a great chance to improve the quality of your application, hence increasing your admission chances. For instance, if you are applying for a Master's program and your desired program requires you to have a Bachelor's degree from a related field, a  specific minimum Grade Point Average (GPA)  and a letter of motivation, the latter is the only document which gives you an opportunity to strengthen your application, as the other two are more or less fixed.

How do I write a Motivation Letter for university admission in Germany?

how to write a letter of motivation for university

This is a very popular yet very broad question to answer compactly. Hence, let us break it down into five frequent questions that we get at MyGermanUniversity.

What is the structure for the Letter of Motivation?

Luckily, there is a standardized structure for the LOM available for you, which you should always follow:

Introduction and Salutation.

Main body. This is supposed to be the longest part because here you elaborate on why you are a very good fit for the program and vice versa.

Conclusion and Valediction.

What is the format for the Letter of Motivation?

Keep in mind that your desired program may have some specific guidelines regarding the format. If it is not the case, follow the standard recommendations:

Margins: 2.5 cm, or one inch, on all sides.

Font size: 11- or 12-point of a standard script like Times New Roman or Arial.

Line spacing: 1.5-point.

Text alignm ent: justified (text is aligned with both margins).

How long should the Letter of Motivation be?

Usually, it should be between 500 and 800 words. In pages, this means between one and two pages of text if you follow the standard format. For example,

The  M.Sc. Economics  program at the University of Hamburg asks you to write max. 500 words .

The  M.Sc. Economics  program at the FAU Erlangen-Nürnberg asks you to write no more than 800 words .

However, some programs might require you to have even more than 800 words. Therefore, we suggest you to follow the specific requirements set by the individual program. If the program of your choice does not provide any details, go for the standard "formula".  

How do you start a Motivation Letter for university?

You start a motivation letter for university by jumping straight into the point:

Introduce yourself;

State what this letter is for;

Briefly present your most important details;

Briefly describe why the program is the best fit for you, and vice versa.

What to cover? 

Basically, the last point of the previous paragraph is the answer to this question. To be more precise, in the Letter of Motivation, you should convincingly demonstrate why you are the best candidate and why the given study program is the best fit for you. To put it simply, you can do this by showing that you are very well aware of the specifics of the program, which perfectly fit your profile with respect to your education, experience, etc.

Guidelines provided by German Universities and Organizations

how to write a letter of motivation for university

In general, German universities and organizations do not provide any specific guidelines for writing your LOM (intentionally - it’s supposed to be an open-ended task). In fact, sometimes it can seem impossible to find any. But do not worry - we’ve done the work for you! Our team managed to find some examples, which you can explore in the tables below.

Table 2: Guidelines from German Universities

Table 3: Guidelines by German Organizations

Different Letters of Motivation in the German University context

how to write a letter of motivation for university

If you decide to study at a German university, you will probably find out that you will need to write more than one letter of motivation. Let us give a brief overview of potential types of a letter of motivation that might be relevant for you.

Letter of Motivation for Master’s

If you are going to pursue a Master's degree in Germany, then LOM for Master's is highly relevant for you. The reason is that it is required for most of the Master's programs at German Universities. You can find more information about this letter of motivation type here .

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Further Reading

Letter of Motivation for Bachelor's

If you’re not yet ready for a Master’s in Germany, and you want to do your Bachelor's in Germany instead, then a letter of motivation is still quite relevant for you. Why? Because around 80% of Bachelor's programs in Germany do enlist this document as a standard requirement. Check out some of the examples here .

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Letter of Motivation for DAAD

In case you are planning to come and study in Germany with a DAAD scholarship , you will need to prepare a separate application package, which also includes the letter of motivation. However, in this case, the LOM is a bit different from the LOM that you would submit to a German university. The key differences are:

Content 

Overall structure (although the basic structure is the same)

Find out more about the LOM for the DAAD here .

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Letter of Motivation for other scholarships

In fact, there are numerous ways of getting a scholarship! But there are some of the most popular ones (e.g., the 13 Public Foundations, or "Begabtenförderungswerke" in German) when it comes to studying in Germany, which you can find here . The organizations offering these scholarships do require you to submit the LOM. However, the specific requirements (e.g. regarding the format, content, etc.) vary from organization to organization.

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Letter of Motivation for Visa

If you need a visa to study in Germany, then you will need to apply for it at the local German Embassy/Consulate. The letter of motivation is a part of the application package. Here are some examples:

Like in the case of other LOM types, there is no universal guideline for the LOM for German Student Visas. Even the above-mentioned examples prove that: while in the case of Nigeria, it is specified that the LOM should be personally signed, should not be more than one page, etc., in the case of India and Georgia, such details are not mentioned. However, there is still one commonality that differentiates the LOM for Visa from other types of LOMs: in this type of LOM, as opposed to other LOMs, you should focus more on your future goals and how they are connected to your planned studies in Germany.

If you want to learn more about the LOM for Visa, click here.

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Sample: Motivation Letter for a German University Admission

how to write a letter of motivation for university

Before writing their own LOM, students often try to find a Letter of Motivation Example online (especially in the pdf format) to have a hands-on guideline to follow. In general, we recommend that you be very careful with such samples. 

It is fine to use a sample as long as you want to use it just as a guideline. However, beware that the Internet is full of low-quality samples, meaning that even if you behave ethically and just use it as a guideline, you are at high risk of ending up with a bad Letter of Motivation. Find out more about the Letter of Motivation samples here .

WARNING: PLEASE, DO NOT PLAGIARIZE! Just use our sample  for the purpose of getting an overall idea of what the LOM should look like. In general, if you plagiarize or copy anything directly from any source, you will not be able to get away with it. The university or organization will find out about it, and your application will be immediately rejected.

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Summary Box

It is required by most German study programs. Moreover, you will need it for a visa and for most scholarships; 

It is crucial. LOM is one of the key documents you need to apply to German study programs, with the weight sometimes reaching 40% (or even more!);

It is doable. As long as you invest enough time into preparing it, it is Mission Possible!

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LOM for a Master's in Germany: A Guide (2022/23)

IMAGES

  1. How to write a Motivation Letter for University

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  2. Sample & Example of Motivation Letter Template [PDF]

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  3. Example Of Motivational Letter For University

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  4. Motivation Letter University

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  5. Motivation Letter for Students Sample with Example Template

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  6. Motivation Letter For University Sample Five Questions To Ask At

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  6. SCHOLARSHIPS: HOW TO WRITE A GOOD MOTIVATION LETTER #STUDYINGABROAD #TIPS

COMMENTS

  1. Motivational letter for university: 12 Examples & Sample Included

    I want to share a motivational letter for university with you that I wrote for my university. I'm not going back to school, but it's a good read if you're considering going back or just having the time. I can't imagine being in school again and missing out on all those new experiences because the job market is so tough right now.

  2. 8 Great Motivation Letter Example for University

    Motivation Letter Example for UniversityExample 1. I am writing to express my keen interest in pursuing a [name of the program] degree at [name of the university]. Upon researching various universities and their programs, I am impressed with your institution's academic reputation, diverse learning resources, and excellent pedagogy.

  3. How to Write a Motivation Letter (With Tips and Examples)

    1. Write an outline Write a point-form outline noting the content of your motivation letter and its order. Write points covering the following topics: Why you want to study the course or volunteer with the program Your skills or qualities that will benefit the school or nonprofit Why you are interested in the school or nonprofit organization

  4. How to write a Motivation Letter for University (Sample)

    Be sincere and show your true self, Sound excited but also controlled and serious about your goals, Know everything about the institution and your preferred program, and talk openly about your expectations and ambitions.

  5. Motivation Letter for University Admission

    CakeResume Aug 20th 2023 how to write motivation letter for university motivation letter for studying abroad motivation letter to study motivation letter for admission academic motivation letter Academic motivation letters are not uncommon requirements for university students.

  6. Write a Successful Motivation Letter for Your Master's

    Prefer reading? Read the full article below An important part of the application process for a Master's degree at an international university is the motivation letter (or cover letter) you are required to write. But how to write the best motivation letter? And why is it so important, anyway?

  7. How to Write a University Application Letter [+Examples and Tips]

    Begin your college application letter with a formal salutation. The standard, in this case, is "Dear". Be sure to avoid informal salutations such as "Hey", "Hi", and "Hello". 💡 Tip: Do your best to personalize your university application letter in every way that you can.

  8. Motivation Letter Sample

    As featured in * To write the best motivation letter possible, take a look at the sample letter of motivation below, and then keep scrolling to find: what a motivation letter is motivation letter examples for various application types how to write your motivation letter how to format your motivation letter Build My Cover Letter

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    How to Structure a Motivational Letter The Structure of a Motivational Letter How to Write a Motivational Letter Questions to Answer in Your Motivational Letter [+Possible Answers] An Example of a Great Motivational Letter How (and why) to Create a Motivational Letter with Novorésumé Conclusion Writing a motivational letter can be nerve-wracking.

  10. How to write a successful motivational letter

    Use the university's website to figure out who the right person is, and address the letter to them using their name and title. Show, don't tell: This is true of CVs, and is true of motivational letters too. "I am a good leader" sounds a lot weaker than "I led a group of my fellow students on a week long climbing expedition, where we successfully…".

  11. How to Write a Motivation Letter 2024 (+ 3 Examples)

    Written by Paul Drury How to write a motivation letter 23 min read Artwork by: Alina Kugush When you are starting a new chapter in life, there are certain situations where your motivations are just as important as your previous experience.

  12. How to Write a Motivation Letter for University

    The formatting of your motivation letter should be accurate and professional. The maximum length should not go beyond two pages. Times New Roman, Arial, or Verdana fonts must be used. The Structure. Your letter should consist of an introductory paragraph with a hook, 2-3 body paragraphs, and the conclusion paragraph.

  13. How To Write a Motivation Letter for Master's Admission

    1. Research the institution or program where you're applying It's important to make your letter specific and personal. Doing this can help you connect with your reader and can make it easier for them to envision you in their program. Try to discover who's most likely to be reading your application.

  14. How to write a Motivation Letter for University

    A significant document needed for your university admissions is the motivation letter for university, it is a personalized letter written to the administration by the candidate to describe the applicant's commitment and motivation to study a particular course.The letter should also give an overview of what you have learned till now and your performance in it.

  15. How to Write a Motivation Letter With Examples

    Date: Write the full date, like "April 6, 2023.". Who you're writing to: Write the person's title, name, and address. Make sure it's all correct. Greeting: Start with "Dear" and the person's name or title, like "Dear Mr. Smith.". Use a colon after. What to say: Split your letter into short parts.

  16. How To Write A Good Motivation Letter For University

    1. Research the Requirements and Expectations Before writing your motivation letter, it is essential to thoroughly research the requirements and expectations of the university and specific program you are interested in.

  17. How to ace your motivation letter for studying a master's

    How to structure your motivation letter If your university has provided questions for you to answer in your motivation letter, I recommend that you start with an introduction and answer the questions in order of how they were asked. This will make it easier for the admissions team to assess.

  18. How to Write a Motivation Letter?

    Here are some of the points to help you with the concluding paragraph of the Motivation letter. Summarize your major points: " I believe that I would be an appropriate fit for the program because of _____ ". Mention your long term goals: " I would be obliged to be a part of _____, as it would allow me to _____ ".

  19. How To Write a Motivation Letter (With Tips and Examples)

    Address your recipient by name, if possible, to give your motivation letter a personal touch. Capture your recipient's attention with the introduction and encourage them to read on, so include details about your achievements in this section. Related: How To Write A Professional Formal Letter. 3. Expand on key topics.

  20. How to write a motivational letter for a university (with examples)

    1. Research the university. This is a key step in writing an effective motivational letter for a university application. Research into the institution, its culture and its values can give you ...

  21. How to write a motivation letter for university admission

    First, write your name and contact details to the top of the page, so universities can get in touch with you easily. Decide on the structure. Most motivation letters have 3 parts: Introduction, Body and Conclusion. Decide what to write where. Greeting: If possible, use the name of a specific person (e.g. admission officer, Head of Department, etc.)

  22. How to write a motivational letter for university admission in Germany

    2. Read many motivation letter examples. There is a saying: "Example is the best definition". The final version of your motivation letter for university admission cannot (and should not) be done with your first shot. You need to practice a lot in order to write a motivation letter that will make an effect on your application.

  23. Letter of Motivation for German University ️ Full Guide (2022)

    Generally speaking, a Letter of Motivation (LOM) is a (mandatory) application document requested by most of the German universities, where you need to demonstrate your motivation to get into the given study program and explain why you are an excellent fit/candidate.

  24. How to write a winnig letter of motivation? Check out the link in bio

    How to write a winnig letter of motivation? Check out the link in bio ⬆️ #CapCut #germany #germany🇩🇪 #studyabroad #studyingermany #studyingabroad #letterofmotivation #motivationletter #howtostudyabroad #studyabroadlife #studyabroadkorea #studyabroadjapan #studyabroadgoals #studyabroadtips #internationalstudent #internationalstudents Letter of motivation for university example for a ...