how to write a scientific application letter

How to Write an Research Scientist Cover Letter (With Template)

Key takeaways

• A cover letter can be the most important element in a job application. Ensuring your profile stands out to recruiters is crucial to your professional success.
• A well-tailored cover letter should provide relevant information clearly and concisely. Focus on detailing your skills and why you are the right person for that specific role.
• The included Research Scientist cover letter template provides an easy starting point to craft your own cover letters. Adapt and personalize it to fit your profile.

A well-written cover letter is key to quickly getting the attention of prospective employers. Among countless job seekers, resumes, and application letters, yours need to stand out on first impression if you want to ensure your job search   translates to a new role .

In this post, you will discover:

• Reasons why a well-crafted cover letter is key to professional success, from entry-level roles to senior positions
• Cover letter do’s and dont’s
• A Research Scientist sample cover letter you can easily adapt and personalize

A well-tailored   cover letter : The key to   job application   success

Ensuring you know how to write a cover letter that is clear, informative, and tailored to the role you are applying to will benefit you in many ways. Well-crafted cover letters have many benefits, which include:

• Showcasing relevance:   Tailoring your cover letter allows you to emphasize the most relevant skills, experiences, and achievements that align with the specific job requirements. This immediately captures the attention of the   talent acquisition   team, recruiters, or human resources reps.
• Demonstrating research:   A good cover letter conveys your understanding of the organization's needs and illustrates how you can contribute to its success, signaling to potential employers that you've done your homework.
• Telling your story:   Each job application is unique, and a tailored cover letter enables you to craft a personalized narrative. It lets you connect your professional journey with the role's specific challenges and opportunities, making your application more compelling.
• Highlighting cultural fit:   Your cover letter allows you to address the company's values, mission, and culture. By aligning your experiences and values with those of the organization, you demonstrate a cultural fit and convey your enthusiasm for being part of the team.
• Addressing specific requirements:   Job postings often include   specific skills or qualifications   the employer is seeking. Tailoring your cover letter enables you to address these requirements directly, showcasing how you possess the desired attributes and can meet the company's expectations.

Cover letter tips

A great cover letter should reflect your professional profile and personality. However, no matter what your cover letter's content is, the tips below will help ensure the message you want to convey is clear and easily accessible to hiring managers.

• Keep it concise:   Aim for a cover letter length of 250-400 words. Be succinct in presenting your qualifications and experiences.
• Use a clean layout:   Opt for a professional and clean cover letter format with a standard font (e.g., Arial, Calibri, or Times New Roman) and a font size of 10-12 points.
• Include   contact information :   Provide your contact information at the top of the cover letter, including your name, phone number, and professional email address.
• Use   headers   and sections:   Organize your cover letter into clear sections with headers such as Introduction, Work Experience, and Achievements for easy readability.
• Maintain a professional tone:   Keep the tone of your cover letter professional and upbeat. Avoid overly casual language, and focus on showcasing your skills and experiences.
• Use keywords:   Incorporate relevant keywords from the Agile Project Manager   job description   and company website into your cover letter. This can help your application pass through   applicant tracking systems (ATS)   used by many employers.
• Highlight achievements with bullet points:   Use bullet points to list specific accomplishments or notable projects. This makes it easier for the reader to grasp your accomplishments quickly.
• Use quantifiable data:   Whenever possible, include quantifiable data to demonstrate the impact of your achievements. Numbers provide concrete evidence of your contributions.
• Match company tone:   Adapt your writing style to match the tone of the company and industry. Research the company's culture to strike the right balance between professionalism and personality.
• Showcase company knowledge:   Demonstrate your understanding of the company by referencing its values, mission, or recent achievements. Explain why you're excited about the opportunity to work for this specific organization.
• Address employment gaps (if applicable):   If you have employment gaps, briefly address them in a positive light, focusing on any skills or experiences gained during those periods.
• Proofread   thoroughly:   Eliminate typos and grammatical errors by proofreading your cover letter multiple times. Consider using tools like Grammarly to catch any overlooked mistakes and ensure your English (or any language you use) is correct.
• Include a   call to action :   Conclude your cover letter with a call to action, expressing your enthusiasm for the opportunity and indicating your readiness for an interview.
• Follow submission instructions:   If there are specific instructions for submitting the cover letter, such as naming conventions or document formats, ensure that you adhere to them.
• Save as a PDF:   Save your cover letter as a PDF before submitting it. This ensures that the formatting remains consistent across different devices and software.

While understanding the correct steps to write a cover letter is crucial to your professional success, knowing what mistakes to avoid is equally important. The best cover letter can easily be made useless by a tiny blunder. Avoid making the mistakes listed below; you will be halfway to your new job.

• Don't use a generic greeting:   Avoid generic salutations like "To whom it may concern," “Dear sir or madam, “ or “Dear hiring manager.“ Whenever possible, address the cover letter to a specific person.
• Don't repeat your resume:   An effective cover letter should complement your resume, not duplicate it. Focus on specific experiences and achievements that showcase your qualifications for the role.
• Don't exaggerate or lie:   Be truthful in your cover letter. Exaggerating your qualifications or providing false information can harm your chances and damage your professional reputation.
• Don't use unprofessional email addresses:   Ensure that the email address you use in your contact information is professional. Avoid using nicknames or unprofessional terms.
• Don't include irrelevant information:   Keep your cover letter focused on the job. Avoid including unrelated personal details or experiences that do not contribute to your suitability for the role.
• Don't use jargon unnecessarily:   While demonstrating your knowledge is essential, avoid unnecessary jargon that may confuse the reader. Use clear and straightforward language.
• Don't sound overly eager:   Expressing enthusiasm is positive but can easily feel unauthentic if overdone.

Remember, the goal of a practical cover letter is to present your qualifications in a clear, organized, and compelling manner while adhering to professional standards.

How to structure your Research Scientist   cover letter

Express your genuine interest in the Research Scientist position at [Research Institution or Company Name] in the opening paragraph. Communicate your passion for scientific discovery, data analysis, and your eagerness to contribute to a team dedicated to advancing knowledge and making significant contributions to your field. If applicable, mention any referrals that have influenced your decision to apply for this specific role.

About your current role

Highlight your achievements and effective research strategies that have positively impacted the success of your current team. Emphasize your role in designing and conducting experiments, analyzing complex datasets, and contributing to high-impact research projects. Demonstrate your proficiency in research methodologies, advanced data analysis techniques, and your ability to lead and collaborate with multidisciplinary teams.

Use this section to outline your current responsibilities and ongoing projects, emphasizing how they align with the requirements and objectives of the Research Scientist role.

About your experience

Detail your extensive hands-on experience in research scientist roles, showcasing your ability to conceptualize and lead research projects, publish in reputable journals, and contribute to the advancement of your field. Clearly communicate that your research skills and readiness for the role are well-established. This section is also an opportunity to highlight any relevant publications, presentations, or additional skills you've acquired throughout your research career.

Notable achievements

Highlight notable accomplishments that showcase your effectiveness as a Research Scientist. Whether you played a key role in a groundbreaking research project, developed novel research methodologies, or contributed to significant advancements in your field, use this section to concisely mention your achievements, how they were measured, and their impact on the overall success of the research projects you've been involved in.

Why you want to work there

Express your interest in the institution or company by highlighting specific aspects of its research focus, mission, and values related to your field of expertise that resonate with you. Convey how these align seamlessly with your professional goals and how you envision contributing to the organization's success through your expertise as a research scientist. Be concise but articulate about your motivations.

Specific projects or initiatives that motivated you to apply

Demonstrate your understanding of the organization by referencing specific research-related projects or initiatives that have captured your interest. Draw connections between these initiatives and your skills and experiences, emphasizing how your contributions align with the institution or company's goals for advancing scientific knowledge. This shows your genuine interest and proactive approach to aligning with the organization's mission.

In the closing paragraph, reiterate your enthusiasm to contribute to the organization's success as a Research Scientist. Express your eagerness to discuss how your skills align with the organization's research objectives and invite the reader to reach out with any questions they may have. Sign off with a professional salutation.

Research Scientist   cover letter template

Dear [Hiring Manager’s name],

I am writing to express my interest in the Research Scientist position at [Institution or Company Name], as advertised. With a strong background in [Your Field of Expertise] and a proven track record of conducting impactful research, I am eager to contribute my skills and expertise to your esteemed research team.

About my current role

In my current position as a Research Scientist at [Current Institution or Company], I have:

• Led and conducted independent and collaborative research projects in [Your Field of Expertise].
• Published research findings in reputable journals and presented at national and international conferences.
• Mentored and collaborated with junior researchers, fostering a collaborative and innovative research environment.

About my Research Scientist experience

My experience extends to:

• Designing and executing experiments, ensuring the integrity and validity of research methodologies.
• Utilizing advanced research techniques and methodologies, such as [specific techniques or tools relevant to your field].
• Securing research funding through successful grant applications and contributing to proposal writing.

Some of my notable achievements include:

• Leading a research project that resulted in [specific research outcome, e.g., a new discovery, a novel methodology, etc.].
• Establishing collaborations with [specific institutions or researchers], enhancing the reach and impact of research projects.
• Contributing to the development of [specific technology or product] based on research findings.

Why I want to work for [Institution or Company]

I am particularly drawn to [Institution or Company Name] due to its [mention aspects unique to the institution or company such as commitment to cutting-edge research, renowned researchers on the team, access to state-of-the-art facilities, growth,...]. I am excited about the opportunity to contribute to [Institution or Company Name]'s reputation for excellence in [Your Field of Expertise] and to collaborate with other leading researchers in the field.

Specific research projects or initiatives of [Institution or Company] that motivated me to apply

In researching [Institution or Company Name], I was impressed by your recent projects in [specific research focus or area]. I believe my expertise in [Your Field of Expertise] aligns seamlessly with your organizational objectives. My commitment to rigorous and impactful research and my dedication to advancing knowledge in the field would make me a valuable addition to your research team.

Thank you for considering my application. I am eager to further discuss how my skills and experiences align with the Research Scientist role at [Institution or Company Name]. I look forward to contributing to your team's success.

[Your Full Name]

Get your career rolling with Deel

Your job application is your chance to tell your professional story, and a well-tailored cover letter is your narrative's opening chapter. Remember that personalization is key. Make each word count, emphasizing how your background uniquely positions you as the ideal candidate, and get your dream job. 

Looking for even more inspiration?   Discover how to write a stellar cover letter in 5 steps .

Discover more tips and tools to help boost your career further and climb the steps to your dream job on   the get-hired content hub .

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How to Write a Good Cover Letter for a Research Position

Writing a cover letter can be intimidating, but it doesn’t have to be!

Some people believe cover letters are a science. Others seem to think they are more akin to black magic. Regardless of how you feel about cover letters, they are one of the most important parts of the job application process. Your resume or CV may get you an interview, but a good cover letter is what ensures that the hiring manager reads your resume in the first place.

Writing a cover letter for any job is important, but the art of writing a good cover letter for a research position can make or break your application. While writing a cover letter for a research position, you have to walk a fine line of proving your expertise and passion while limiting jargon and dense language.

In this post, we will explain cover letter writing basics, and then dive into how to write a research specific cover letter with examples of both good and bad practices.

What Is A Cover Letter and Why Do Cover Letters Matter?

A cover letter is your opportunity to tell a story and connect the dots of your resume. Resumes and curriculum vitae (CVs) are often cold and static—they don’t show any sort of character that will give companies a hint about if you will fit in with their culture. 

Your cover letter gives you the chance to demonstrate that you are an interesting, qualified, and intelligent person. Without proving that you are worth the time to interview, a company or research organization will set your application in the rejection pile without giving it a second look. 

So, what is a cover letter, exactly? It is an explanation (written out in paragraph form) of what you can bring to the company that goes beyond the information in your resume. Cover letters give a company a glimpse into the qualities that will make you the ideal candidate for their opening. 

Note that a cover letter is not the same as a letter of intent. A cover letter is written for a specific job opening. For example, if I got an email saying that the University of Colorado was looking for a tenure track faculty member to teach GEO 1001, and I chose to apply, I would write a cover letter. 

A letter of intent, however, is written regardless of the job opening. It is intended to express an interest in working at a particular company or with a particular group. The goal of a letter of intent is to demonstrate your interest in the company (or whatever type of group you are appealing to) and illustrate that you are willing to work with them in whatever capacity they feel is best. 

For example, if I loved the clothing company, Patagonia and wanted to work there, I could write a letter of intent. They may have an opening for a sales floor associate, but after reading my application and letter of intent, decide I would be better suited to a design position. Or, they may not have any positions open at all, but choose to keep my resume on hand for the next time they do. 

Most organizations want a cover letter, not a letter of intent, so it is important to make sure your cover letter caters to the specifics of the job posting. A cover letter should also demonstrate why you want to work at the company, but it should be primarily focused on why you can do the job better than any of the other applicants.

How to Write a Good Cover Letter: The Basics 

Writing a cover letter isn’t hard. Writing a good cover letter, a cover letter that will encourage a hiring manager to look at your application and schedule an interview, is more difficult (but certainly not impossible). Below, we will go over each of the important parts of a cover letter: the salutation, introduction, body, and conclusion, as well as some other best practices.

How to Write a Good Cover Letter Salutation

Don’t start with “Dear Sir/Ma’am” (or any iteration of a vague greeting, including “to whom it may concern”). Avoiding vague greetings is the oldest trick in the book, but it still holds a lot of weight. Starting a cover letter with the above phrase is pretty much stamping “I didn’t bother to research this company at all because I am sending out a million generic cover letters” across your application. It doesn’t look good. 

The best practice is to do your research and use your connections to find a name. “Dear Joe McGlinchy” means a lot more than “Dear Hiring Manager.” LinkedIn is a great tool for this—you can look up the company, then look through the employees until you find someone that seems like they hire for the relevant department. 

The most important thing about the salutation is to address a real human. By selecting someone in the company, you’ve demonstrated that you’ve done some research and are actually interested in this company specifically. Generic greetings aren’t eye-catching and don’t do well.

How to Write a Good Cover Letter Introduction

Once you’ve addressed your cover letter to a real human being, you need a powerful introduction to prove that this cover letter is worth the time it will take to read. This means that you need a hook. 

Your first sentence needs to be a strong starter, something to encourage the hiring manager not only to continue reading the cover letter, but to look at your application as well. If you have a contact in the company, you should mention them in the first sentence. Something along the lines of “my friend, Amanda Rice (UX/UI manager), suggested I apply for the natural language processing expert position after we worked together on a highly successful independent project.” 

The example above uses a few techniques. The name drop is good, but that only works if you actually have a connection in the company. Beyond that, this example has two strengths. First, it states the name of the position. This is important because hiring managers can be hiring for several different positions at a time, and by immediately clarifying which position you are applying for, you make their job a little bit easier.  Next, this sentence introduces concrete skills that apply to the job. That is a good way to start because it begins leading into the body, where you will go into depth about how exactly your experience and skills make you perfect for the job. 

Another technique for a strong lead-in to a cover letter is to begin with an applicable personal experience or anecdote. This attracts more attention than stereotypical intros (like the example above), but you have to be careful to get to the point quickly. Give yourself one or two sentences to tell the story and prove your point before you dive into your skills and the main body of the cover letter.

A more standard technique for introductions is simply expressing excitement. No matter how you choose to start, you want to demonstrate that you are eager about the position, and there is no easier way to do that than just saying it. This could take the form of “When I saw the description for X job on LinkedIn, I was thrilled: it is the perfect job for my Y skills and Z experience.” This option is simple and to-the-point, which can be refreshing for time-crunched hiring managers. 

Since we’ve provided a few good examples, we will offer a bad example, so you can compare and contrast. Don’t write anything along the line of: “My name is John Doe, and I am writing to express my interest in the open position at your company.” 

There are a few issues here. First, they can probably figure out your name. You don’t need that to be in the first sentence (or any of the sentences—the closing is an obvious enough spot). Next, “the open position” and “your company” are too generic. That sounds like the same cover letter you sent to every single employer in a hundred mile radius. Give the specifics! Finally, try to start with a little more spice. Add in some personality, something to keep the hiring manager reading. If you bore them to death in the first line, they aren’t going to look over your resume and application with the attention they deserve. 

How to Write a Good Cover Letter Body

So, you’ve addressed a real human being, and you’ve snagged their attention with a killer opening line. What next? Well, you have to hold on to that attention by writing an engaging and informative cover letter body. 

The body of a cover letter is the core of the important information you want to transmit. The introduction’s job was to snag the attention of the hiring manager. The body’s job is to sell them on your skills.  There are a few formatting things to be aware of before we start talking about what content belongs in the body of the cover letter. First, keep the company culture and standards in mind when picking a format. For example, if I want to work for a tech startup that is known for its wit and company culture, I can probably get away with using a bulleted list or another informal format. However, if I am applying to a respected research institution, using a standard five paragraph format is best. 

In addition, the cover letter should not be longer than a page. Hiring managers are busy people. They may have hundreds of resumes to read, so they don’t need a three page essay per person. A full page is plenty, and many hiring managers report finding three hundred words or less to be the idea length. Just to put that into context, the text from here to the “How to Write a Good Cover Letter Body” header below is about perfect, length-wise. 

Now, on to the more important part: the content. A cover letter should work in tandem with a resume. If you have a list of job experiences on your resume, don’t list them again in the cover letter. Use the valuable space in the cover letter to give examples about how you have applied your skills and experience. 

For example, if I have worked as a barista, I wouldn’t just say “I have worked as a barista at Generic Cafe.” The hiring manager could learn that from my resume. Instead, I could say “Working as a barista at Generic Cafe taught me to operate under pressure without feeling flustered. Once…” I would go on to recount a short story that illustrated my ability to work well under pressure. It is important that the stories and details you choose to include are directly related to the specific job. Don’t ramble or add anything that isn’t obviously connected. Use the job description as a tool—if it mentions a certain skill a few times, make sure to include it!

If you can match the voice and tone of your cover letter to the voice of the company, that usually earns you extra points. If, in their communications, they use wit, feel free to include it in your letter as well. If they are dry, to the point, and serious, cracking jokes is not the best technique.

A Few Don’ts of Writing a Cover Letter Body   

There are a few simple “don’ts” in cover letter writing. Do not: 

• Bad: I am smart, dedicated, determined, and funny.
• Better: When I was working at Tech Company, I designed and created an entirely new workflow that cut the product delivery time in half. 
• Bad: When I was seven, I really loved the monkeys at the zoo. This demonstrates my fun-loving nature. 
• Better: While working for This Company, I realized I was far more productive if I was light-hearted. I became known as the person to turn to in my unit when my coworkers needed a boost, and as my team adopted my ideology, we exceeded our sales goals by 200%. 
• Bad: I would love this job because it would propel me to the next stage of my career.
• Better: With my decade of industry experience communicating with engineers and clients, I am the right person to manage X team. 
• Bad: I know I’m not the most qualified candidate for this job, but…
• Better: I can apply my years of experience as an X to this position, using my skills in Y and Z to… 
• Bad: I am a thirty year old white woman from Denver…
• Better: I have extensive experience managing diverse international teams, as illustrated by the time I…  

The most important part of the cover letter is the body. Sell your skills by telling stories, but walk the razor’s edge between saying too much and not enough. When in doubt, lean towards not enough—it is better for the hiring manager to call you in for an interview to learn more than to bore them.

How to Write a Good Cover Letter Conclusion

 The last lines of a cover letter are extremely important. Until you can meet in-person for an interview, the conclusion of your cover letter will greatly affect the impression the hiring manager has of you. A good technique for concluding your cover letter is to summarize, in a sentence, what value you can bring to the company and why you are perfect for the position. Sum up the most important points from your cover letter in a short, concise manner. 

Write with confidence, but not arrogance. This can be a delicate balance. While some people have gotten away (and sometimes gotten a job) with remarks like, “I’ll be expecting the job offer soon,” most do not. Closing with a courteous statement that showcases your capability and skills is far more effective than arrogance. Try to avoid trite or generic statements in the closing sentence as well. This includes the template, “I am very excited to work for XYZ Company.” Give the hiring manager something to remember and close with what you can offer the company. 

The final step in any cover letter is to edit. Re-read your cover letter. Then, set it aside for a few hours (or days, time permitting) and read it again. Give it to a friend to read. Read it aloud. This may seem excessive, but there is nothing more off-putting than a spelling or grammar error in the first few lines of a cover letter. The hiring manager may power through and ignore it, but it will certainly taint their impression. 

Once the cover letter is as flawless and compelling as it can be, send it out! If you are super stuck on how to get started, working within a template may help. Microsoft Word has many free templates that are aesthetically appealing and can give you a hint to the length and content. A few good online options live here (free options are at the bottom—there is no reason to pay for a resume template).

How to Write a Cover Letter for a Research Position

Writing a cover letter for a research position is the same as writing any other cover letter. There are, however, a few considerations and additions that are worth pointing out. A job description may not directly ask for a cover letter, but it is good practice to send one unless they specifically say not to. This means that even if a cover letter isn’t mentioned, you should send one—it is best practice and gives you an opportunity to expand on your skills and research in a valuable way.

Format and Writing Style for a Research Position Cover Letter

Research and academics tend to appreciate formality more than start-ups or tech companies, so using the traditional five paragraph format is typically a good idea. The five paragraph format usually includes an introduction, three short examples of skills, and a concluding paragraph. This isn’t set in stone—if you’d rather write two paragraphs about the skills and experience you bring to the company, that is fine. 

Keep in mind that concise and to-the-point writing is extremely valuable in research. Anyone who has ever written a project proposal under 300 words knows that every term needs to add value. Proving that you are a skilled writer, starting in your cover letter, will earn you a lot of points. This means that cover letters in research and academia, though you may have more to say, should actually be shorter than others. Think of the hiring manager—they are plowing through a massive stack of verbose, technical, and complex cover letters and CVs. It is refreshing to find an easy to read, short cover letter. 

On the “easy to read” point, remember that the hiring manager may not be an expert in your field. Even if they are, you cannot assume that they have the exact same linguistic and educational background as you. For example, if you have dedicated the last five years of your life to studying a certain species of bacteria that lives on Red-Eyed Tree Frogs, all of those technical terms you have learned (and maybe even coined) have no place in your cover letter. Keep jargon to an absolute minimum. Consider using a tool like the Hemingway Editor to identify and eliminate jargon. While you want to reduce jargon, it is still important to prove that you’ve researched their research. Passion about the research topic is one of the most valuable attributes that a new hire can offer. 

Use your cover letter to prove that you have done your homework, know exactly what the institution or group is doing, and want to join them. If you have questions about the research or want to learn more, it isn’t a bad idea to get in touch with one of the researchers. You can often use LinkedIn or the group’s staff site to learn who is working on the project and reach out.

What Research Information Should be Included in a Cover Letter

A research position cover letter is not the place for your academic history, dissertation, or publications. While it may be tempting to go into detail about the amazing research you did for your thesis, that belongs in your CV. Details like this will make your cover letter too long. While these are valuable accomplishments, don’t include them unless there is something  that pertains to the group’s research, and your CV doesn’t cover it in depth. 

If you do choose to write about your research, write about concrete details and skills that aren’t in your CV. For example, if you have spent the last few years working on identifying the effects of a certain gene sequence in bird migration, include information about the lab techniques you used. Also, try to put emphasis on the aspects of your resume and CV that make you stand out from other candidates. It is likely that you will be competing with many similarly qualified candidates, so if you have a unique skill or experience, make sure it doesn’t get lost in the chaos—a cover letter is the perfect place to highlight these sorts of skills. 

Industry experience is a great differentiator. If you have relevant industry experience, make sure to include it in your cover letter because it will almost certainly set you apart. Another valuable differentiator is a deep and established research network. If you have been working on research teams for years and have deep connections with other scientists, don’t be afraid to include this information. This makes you a very valuable acquisition for the company because you come with an extensive network

Include Soft Skills in Your Cover Letter

Scientific skills aren’t the only consideration for hiring managers. Experience working with and leading teams is incredibly valuable in the research industry. Even if the job description doesn’t mention teamwork, add a story or description of a time you worked with (or, even better, lead) a successful team. Soft skills like management, customer service, writing, and clear communication are important in research positions. Highlight these abilities and experiences in your cover letter in addition to the hard skills and research-based information. 

If you are struggling to edit and polish your letter, give it to both someone within your field and someone who is completely unfamiliar with your research (or, at least, the technical side of it). Once both of those people say that the letter makes sense and is compelling, you should feel confident submitting it.

Cover letters are intended to give hiring managers information beyond what your resume and CV are able to display. Write with a natural but appropriately formal voice, do your research on the position, and cater to the job description. A good cover letter can go a long way to getting you an interview, and with these tips, your cover letters will certainly stand out of the pile.

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Science Cover Letter Samples & Examples That Worked in 2024

Are you ready to embark on an exciting journey to optimize your science career? Look no further, because this guide will equip you with the essential tools to create a remarkable science cover letter that's sure to captivate employers.

Earning a position in your scientific discipline requires an optimized cover letter that showcases your most relevant professional strengths .

From showcasing your expertise in molecular magic to highlighting your stellar research accomplishments, we'll explore the key elements that will launch your cover letter to new heights.

Continue reading to learn more about:

• Formatting your science cover letter header and headline
• Making your science cover letter personalized to specific employers
• Writing an effective introduction for your science cover letter
• Highlighting your professional strengths as a scientist
• Concluding your science cover letter with a well-written closing statement
• Finding useful job search resources for scientists

1. Format your science cover letter header and headline properly

The beginning of any great science cover letter starts with an excellently formatted header and headline.

A cover letter header always comes first, placed at the top of the page. This header should contain key pieces of information about both you and the employer, such as:

• Your name and professional title
• Your professional contact information
• The name of the employer and/or company
• The department of the company you are applying to (when applicable)
• The address of the company

Here is an example of a well-formatted science cover letter header

John Doe , Biology Scientist (123) 456-7890 | [email protected] | linkedin.com/in/john-doe

To: General Labs & Development, Inc. Biology Science Department 1234 Street Address Washington, D.C. 2001

Following your header is a cover letter headline . Think of this as a title to your cover letter that highlights key points and helps to captivate the employer’s attention .

Your headline should be one sentence or line of text and include compelling details that are highly relevant to both the position you are applying to and the content of your cover letter.

Here is an example of a well-written science cover letter headline

My 3-Step Approach to Conducting Scientific Research & How This Approach Can Benefit Your Lab

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2. make your science cover letter personalized to specific employers.

Writing cover letters is a fairly commonplace practice, with most employers expecting to receive a cover letter when job applications are submitted for open positions.

What many applicants don’t realize, however, is that a core requirement of a successful cover letter is personalization . Personalization refers to a process of tailoring a cover letter to be highly specific to each individual employer, addressing their specific wants and needs.

To personalize a cover letter, it is crucial to research the employer thoroughly ahead of time to find out essential details, such as the company’s values and goals.

Additionally, you should always include a personalized greeting on your cover letter that addresses a specific person by name, such as the company CEO or a hiring manager.

Here are 3 examples of personalized science cover letter greetings

Dear Lab Supervisor Jack Green,

• Dear Mr. Jack Green,
• Dear Hiring Manager Joe Johnson,

3. Write an effective introduction for your science cover letter

The next necessity for your science cover letter is an effective and compelling introduction .

Introductory paragraphs should be concise, typically between two to three sentences in total. In this introduction, you want to provide the employer with a clear explanation of why you are a qualified candidate that should be considered for the job.

Here is an example of an effective science cover letter introduction

I am a recent graduate of Columbia University with a Master of Science in Clinical Research Methods. In my time as a student at Columbia, I worked for 3 years as a lab assistant and 1 year as a lab teaching assistant. My experience in the university labs has given me the technical prowess and interpersonal competence to effectively fulfill the role of assistant lab supervisor at your company.

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4. Highlight your professional strengths as a scientist

In a resume, you spend a lot of your writing space delving into the specifics of your educational and work experience. Comparatively, in a cover letter, you should spend more time explaining your top achievements and relevant skills , highlighting these qualifications as your professional strengths.

As you describe your key skills and achievements, make sure to include details that are highly relevant to the position and include contextual information. Your primary goal is to show the employer the real-life value you bring to the table that gives you an edge over other applicants.

Here are 6 skills to describe in a science cover letter

• Examining and analyzing lab samples
• Documenting and writing reports on lab results
• Developing hypotheses that can be tested
• Communicating and collaborating with other scientists
• Specific scientific specializations (biology, botany, etc.)
• Deep knowledge of utilizing scientific equipment

Here are a few examples of how to describe achievements in a science cover letter

• As a Lab Scientist at [Former Employer], I worked as a lab assistant helping to supervise experiments carried out by undergraduate students. In this role, I play a key role as a student mentor, helping to implement safer laboratory practices that resulted in a 15% decrease in dangerous lab incidents. Additionally, I led a research experiment that resulted in the development of a new scientific patent for the university.  
• I take pride in spearheading a groundbreaking research project that resulted in the discovery of a new cancer biomarker. This achievement not only expanded our understanding of cancer diagnostics but also holds great potential for personalized treatments. Leading a team of talented scientists, I successfully designed and executed experiments, collected and analyzed data, and collaborated with renowned oncologists to validate our findings. Our breakthrough publication in a prestigious scientific journal garnered significant recognition within the scientific community and has the potential to make a significant impact in the field of oncology.  
• During my tenure as a research scientist, I developed and optimized a novel laboratory technique that increased the efficiency of gene editing by 60%. By implementing streamlined protocols and leveraging cutting-edge CRISPR technology, I successfully edited over 500 target genes across multiple cell lines. This breakthrough not only saved valuable research time but also positioned our team as pioneers in the field of gene editing. Additionally, I presented our findings at two international conferences, reaching an audience of over 500 scientists, and received the 'Innovation in Research' award from my institution in recognition of this achievement.

5. Conclude your science cover letter with a well-written closing statement

Anytime you write a science cover letter, you should always end with a strong conclusion that reiterates your excitement for the position and encourages the employer to get in touch with you.

In your conclusion, make sure to include:

• An enthusiastic sentence saying you are looking forward to hearing from them
• Key information on how to best get in contact with you, as well as the best days and times for contacting you are
• A formal sign-off

Here is an example of a strong conclusion from a science cover letter

As your company is one of the top scientific research centers in D.C., it brings me great excitement and gratitude to be considered for this position. I look forward to speaking with you more about this opportunity and am available to meet on Monday through Friday between the hours of 9 a.m. to 6 p.m. To best reach me, please call me at (123) 456-7890.

With Sincerity,

[Applicant Name]

If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .

6. Useful job search resources for scientists

As a scientist looking to navigate the job market, a variety of resources specifically tailored to your field can offer great advantages. Let's explore some of these key resources:

• Job-search websites for scientists: Websites like Nature Jobs , Science Careers , and New Scientist Jobs are platforms curated for science jobs across all disciplines. These sites offer job listings, career advice articles, and employer information.
• Professional networks: Join professional organizations or associations in your field. The American Association for the Advancement of Science (AAAS) or the National Postdoctoral Association , for example, offer networking opportunities and job boards.
• LinkedIn: Around 90% of recruiters use LinkedIn as a tool to find eligible candidates. Do not underestimate the power of a strong and well-maintained LinkedIn profile . Join relevant groups, follow industry leaders, and engage in professional discussions.
• Company websites: Directly check the career pages of companies you are interested in. Most companies post job vacancies and internships on their websites.
• Mentors: Tap into your existing network of professors, colleagues, alumni. Their advice and contacts in the industry can be extremely useful.
• Online skill enhancement: Websites like Coursera or Khan Academy offer many courses taught by industry experts that can advance your skills and knowledge, making your application more attractive to employers.
• Scientific journals: Subscriptions to journals such as Science and Nature allow you to stay tuned with the latest advancements in your field, making you a better-rounded candidate.

Remember, every successful job search starts with a clear strategy and the right mix of resources at your disposal. Happy hunting!

Science Cover Letter FAQ

As a scientist, are there specific things i should include in my cover letter that aren't typically found in others.

Yes, for a science cover letter, highlight any experience you have with essential lab techniques or procedures, your familiarity with industry-standard scientific tools and software, important scientific projects you've undertaken, and key findings or results.

Should I mention my published scientific research in my cover letter?

Absolutely. If you've been part of published research, this can notably enhance your credentials. Briefly mention your involvement and the impact of the research. If space allows, you can also provide a link to the publication.

How can I make my cover letter stand out when applying for competitive scientific roles?

Show genuine passion for the field you're applying in and try to showcase that you're on top of the latest developments in this area. Also, make sure that you demonstrate a deep understanding of the organization's work and how you can contribute to it.

I'm fresh out of university with little professional scientific experience. What should I focus on in my cover letter?

Highlight your academic achievements, particularly those relevant to the job. Discuss your thesis or significant projects you've completed during your course. If you've done internships or relevant volunteer work, make sure to include those experiences as well.

Should I adapt my cover letter for every scientific job application?

Yes, it's essential to tailor your cover letter to each job and company. This shows the employer that you have a genuine interest in the role and that you've taken the time to understand their specific requirements.

Martin Poduška

Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written hundreds of in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam .

Subcategories

• Agricultural Scientist
• Formal Scientist
• Humanities Scientist
• Medical Researcher / Scientist
• Natural Scientist
• Nature Scientist
• Social Scientist

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Research Scientist Cover Letter Examples (Template & 20+ Tips)

Create a standout research scientist cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Are you looking to stand out from the competition and land that dream job as a Research Scientist? Our Research Scientist Cover Letter Guide is here to help you do just that. Get tips on how to write a compelling cover letter, key elements to include and important considerations for advancing your career.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Research Scientist Cover Letter Sample

Dear Dr. Smith, I am writing to apply for the Research Scientist position at ABC Company as advertised in the Times newspaper. With my strong background in scientific research, I am confident that I would be a great fit for your team.

I am currently employed as a Research Scientist at XYZ Company, where I have gained extensive experience in data collection, analysis, and interpretation. During my time at XYZ Company, I developed a number of innovative solutions to complex research problems, and I am proud to say that my research has been published in several leading scientific journals. Additionally, I have presented my findings at several international conferences and have won a number of awards for my research.

In addition to my scientific research experience, I am also highly skilled in the areas of data analysis, statistical modeling, and laboratory techniques. I have a deep understanding of the principles of scientific research and I am always looking for ways to further develop my skills. I am also highly organized and have excellent interpersonal and communication skills, which are essential for working in a research team.

I am confident that I have the skills and experience necessary to be a great addition to ABC Company as a Research Scientist. I am excited at the prospect of joining your team and contributing to the success of your research projects.

If you would like to discuss my application further, please do not hesitate to contact me. I look forward to hearing from you.

Sincerely, [Your Name]

Why Do you Need a Research Scientist Cover Letter?

A Research Scientist cover letter is an important tool for any job seeker looking to break into the field of research. Here are some reasons why you need a Research Scientist cover letter:

• It is an excellent way to introduce yourself to potential employers and showcase your qualifications for the position.
• It can help to demonstrate your knowledge and experience in the field of research.
• It can help to demonstrate your enthusiasm and passion for the field of research.
• It can help to showcase your communication and interpersonal skills.
• It can help to demonstrate your ability to think critically and solve problems.
• It can help to highlight any awards or recognition you have received.
• It can help to draw attention to any publications or presentations you have given.
• It can help to demonstrate your commitment to the field of research.

A Few Important Rules To Keep In Mind

• Keep your cover letter short and concise. Generally, research scientist cover letters should be no more than one page.
• Start the cover letter with a strong introduction that outlines your qualifications and expertise.
• Include your contact information in the header of the cover letter.
• Provide a brief overview of the research experience you have that is relevant to the research scientist position.
• Highlight your impressive qualifications and achievements in research, such as awards or publications.
• Explain why you are the best candidate for the research scientist position and how your skills and experience will benefit the organization.
• End the cover letter by reiterating your interest in the research scientist position and expressing appreciation for the hiring manager’s time.
• Proofread the cover letter to ensure there are no spelling or grammar errors.

What's The Best Structure For Research Scientist Cover Letters?

After creating an impressive Research Scientist resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Research Scientist cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Research Scientist Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

Dear [Name],

I am writing to apply for the Research Scientist position you have advertised. I am confident that my qualifications and experience make me an ideal candidate for this role.

I have a Doctorate in [Subject] and over [Number] years of experience in scientific research. I have published several papers in renowned scientific journals and regularly attend conferences to stay up to date with the latest developments in the field. I have also been involved in developing innovative methods and approaches to solve complex problems. I have extensive experience in laboratory work and am highly skilled in the use of analytical instruments and software.

In my current role as a Research Scientist at [Company], I have been responsible for developing and validating new methods for testing and analysing data. I have also been involved in designing and conducting experiments, managing projects, and writing technical reports. I have a proven record of success in delivering results and developing new ideas.

I am a self-motivated and creative thinker who works well independently and collaboratively. I am highly organised and have excellent communication and interpersonal skills that enable me to build good working relationships with colleagues. I am also comfortable working with tight deadlines and under pressure.

I am confident that I would make a valuable contribution to your team and I look forward to discussing my candidacy further. Please find enclosed my CV and I am happy to provide any additional information you may need.

Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Research Scientist Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not addressing the letter to a specific person.
• Not customizing the letter to the specific position.
• Using overly generic language and not specifically highlighting relevant skills or research.
• Lengthy cover letters that don't get to the point.
• Being overly negative about past experiences.
• Not proofreading for spelling and grammar errors.
• Not including contact information at the end.
• Failing to follow directions.

Key Takeaways For a Research Scientist Cover Letter

• Demonstrate your understanding of the research scientist role and the company
• Highlight your research accomplishments and relevant experience
• Showcase any awards, publications, and patents you have earned
• Emphasize your knowledge of the industry, trends, and technologies
• Communicate your passion for research and development
• Describe your ability to collaborate in a research environment
• Express your enthusiasm for the position and the organization
• Proofread your letter and use proper grammar and spelling

7 Professional Scientist Cover Letter Examples for 2024

Your scientist cover letter must immediately grab the attention of the hiring committee. Highlight your most significant research accomplishments to showcase your expertise. Connect your scientific achievements with the goals of the team you're hoping to join. Demonstrate how your unique skills will contribute to their ongoing projects and future successes.

All cover letter examples in this guide

Lab Assistant

Lab Manager

Lab Technician

Research Scientist

Cover letter guide.

Scientist Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Scientist Cover Letter

Key Takeaways

Crafting a scientist cover letter can be a daunting step in your job search. You've polished your resume and started applying, only to realize a powerful cover letter is required—one that doesn't just echo your resume. Focus on highlighting a pivotal achievement, weaving a narrative of your proudest professional moment without falling into clichés. Remember, brevity is key: a compelling, formal cover letter should capture your essence in just one page. Let's dive into making yours stand out.

• Create a scientist cover letter to persuade the recruiters you're the best candidate for the role;
• Use industry-leading scientist cover letter templates and examples to save time;
• Dedicate your scientist cover letter space to your best achievement;
• Make sure your scientist cover letter meets recruiters' expectations and standards.

Avoid starting at the blank page for hours by using Enhancv's AI - just upload your resume and your scientist cover letter will be ready for you to (tweak and) submit for your dream job.

If the scientist isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Scientist resume guide and example
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• Student Researcher cover letter example
• Lab Assistant cover letter example
• Research Associate cover letter example
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• Graduate Research Assistant cover letter example
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Scientist cover letter example

CHARLOTTE JONES

Chicago, IL

+1-(234)-555-1234

[email protected]

• Customization to the organization: The cover letter specifically acknowledges the employer's contributions to biotechnology, demonstrating that the candidate has researched the company and is genuinely interested in their particular work.
• Key achievements: It highlights a significant professional achievement relevant to the role, such as the development of a cell staining protocol that improved flow cytometry precision, showcasing the candidate's expertise and potential benefits to the prospective employer.
• Relevant experience: The cover letter cites specific experience with cell culture and assay development, which are likely to be vital for a role in biochemistry and cell biology, underscoring the applicant's suitability for the job.
• Professional contribution: It implies a dedication to improving cancer treatments, which aligns with the hiring organization's goals and suggests that the candidate's personal and professional missions are a match for the role they are applying for.

Structuring and formatting your scientist cover letter

Here's what the structure of your scientist cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your scientist resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your scientist cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your scientist cover letter.

The top sections on a scientist cover letter

• Header: This includes the candidate's contact information, date, and the employer's contact details, allowing the recruiter to easily identify and reply to the applicant.
• Introduction: A strong opening paragraph that briefly explains the applicant's scientific background, passion for research, and the specific position they are applying for, engaging the recruiter's interest from the beginning.
• Research Experience and Skills: This section highlights the candidate's most relevant scientific achievements, research projects, and technical skills, showcasing their suitability for the role.
• Motivation and Fit: Here, the candidate should elucidate their reasons for interest in the organization's research focus, and how their goals align with the institution's mission and values, demonstrating personal and professional compatibility.
• Closing Paragraph: The candidate should use this section to summarise their qualifications, reiterate their enthusiasm for the position, and express a desire for a personal interview, leaving a professional and memorable impression.

Key qualities recruiters search for in a candidate’s cover letter

Expertise in a relevant scientific field : Recruiters look for candidates with specialized knowledge and a track record of research or projects in areas pertinent to the role.

Research experience : Having a strong background in designing, conducting, and analyzing experiments is crucial for a scientist role as it demonstrates the ability to contribute to knowledge creation.

Publications and presentations : A list of peer-reviewed publications and conference presentations validate a candidate's proficiency and recognition in their scientific community.

Technical proficiency : Knowledge of and experience with specialized equipment, laboratory techniques, and software relevant to the field indicate a candidate's capability to perform required tasks.

Collaborative skills : Science often involves teamwork. Demonstrating successful collaborations shows that a candidate can work effectively in a multidisciplinary team.

Problem-solving abilities : Scientists must be able to design experiments to test hypotheses and adapt when faced with unexpected results, showcasing critical thinking and flexibility.

How to address hiring managers in your scientist cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your scientist cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

• Dear Hiring Manager,
• Dear Dr. [Last Name],
• Dear Prof. [Last Name],
• Dear Search Committee,
• Dear [Specific Role Title] Selection Team,
• Dear [Department] Team,

The scientist cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your scientist cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning scientist cover letter introduction:

• get creative - show off your personality from the get-go (if this aligns with the company culture);
• focus on your motivation - be specific when you say what gets you excited about this opportunity.

Storytelling in the middle (or body) of your scientist cover letter

You've got your whole resume sorted, detailing your achievements and skills. What else can you write in your scientist cover letter ?

For starters, take the time to re-assess the job requirements and re-discover the most crucial skills and requirements (or keywords).

After making a list of these important keywords, look back on your experience to select just one of your past accomplishments.

Choose the achievement that is the most noteworthy, relevant to the role, and matches the required skills.

Use the next between three and six paragraphs to narrate how:

• you've grown your skill set, thanks to your achievement;
• you'd use the know-how you've gained in your new role;
• your accomplishment could help your potential employers grow.

Remember that recruiters don't need a retelling of your whole resume, but want to find out what makes you, you.

Time to wrap up your scientist cover letter

Writing the closing paragraph of your scientist cover letter is just as important as the salutation.

You have to make it personalized to the job advert and recruiter.

Experienced professionals advise candidates to end with a request or reminder for follow-up. Write that you're grateful for the opportunity, and, at the same time, hint that you're available for the next steps of the process.

Otherwise, you could also conclude your scientist cover letter by facing the future. How do you see yourself, as part of the team? In particular, how would you settle in your new role in the first six months to a year?

What to write on your scientist cover letter, when you have zero experience

The best advice for candidates, writing their scientist cover letters with no experience , is this - be honest.

If you have no past professional roles in your portfolio, focus recruiters' attention on your strengths - like your unique, transferrable skill set (gained as a result of your whole life), backed up by one key achievement.

Or, maybe you dream big and have huge motivation to join the company. Use your scientist cover letter to describe your career ambition - that one that keeps you up at night, dreaming about your future.

Finally, always ensure you've answered why employers should hire precisely you and how your skills would benefit their organization.

Key takeaways

Writing your scientist cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual scientist cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your scientist cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your scientist cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your scientist cover letter like any good story - with a promise for greatness or follow-up for an interview.

Scientist cover letter examples

Explore additional scientist cover letter samples and guides and see what works for your level of experience or role.

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15 Research Scientist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Research Scientist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

The recruitment process for a job can be a long and tedious process. A resume may not always capture the candidate’s qualifications, but a well-crafted cover letter will. Every year, companies spend billions of dollars just to review resumes that have no cover letters attached. In this article, we’ll explore the importance of writing a cover letter and how it can help you land your next job.

Here are 15 amazing Research Scientist cover letters that are professionally written and will help you stand out and get that job!

Research Scientist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Research Scientist Sample 1

I am a Research Scientist with an educational background in the natural sciences and I am interested in your open position as a Research Scientist. I would like to discuss how my skills and experience will contribute to your company.

My skills and qualifications include: -Ability to train, motivate, and organize research groups -Quality control of laboratory experiments for accuracy -Expertise in molecular biology and biochemistry, including cloning and sequencing techniques -Experience with both basic research as well as applied research projects -Hands on experience with the latest technologies such as PCR, DNA sequencing, RNA analysis etc. etc.

Research Scientist Sample 2

I am writing to apply for the Research Scientist position at your company. As a PhD in molecular biology with experience in research and teaching, I have an impressive resume of work to show off. I have been doing research on the link between DNA methylation and how it relates to cancer since my undergraduate years, which is what initially sparked my interest in the field. It has been my life-long ambition to be able to dedicate all of my time towards this area of study, which is why applying for your position excites me so much. If you are interested, please contact me by email at [email protected] or by phone at (520) 555-1212 ext 12345

Research Scientist Sample 3

Dear Dr. Ford,

I am writing to express my interest in the Research Scientist position you posted on LinkedIn. In addition to my work experience and education, I have a proven ability to learn quickly and apply new skills in a fast-paced environment. I believe that these qualifications and my experience working with both large and small research teams would be invaluable for this role.

Research Scientist Sample 4

Research scientist sample 5.

I am a PhD candidate at University of Phoenix with a specialization in Clinical Psychology. I have been working as a research assistant for the last two years and am seeking a Research Scientist position. My background includes mixed methodology, organizational interventions, and statistical analysis.

Research Scientist Sample 6

Dear Mr. or Ms. ________, I’m a recent graduate from ________ University with a Bachelors degree in Biology and an emphasis on ecology and conservation biology. I have been successful in my studies so far by being very focused and determined to be the best student I can be as well as being passionate about what I do. As a result of this, I am confident that I am the perfect candidate for your Research Scientist position at your company! I hope to further develop my skills with you company by working alongside like-minded individuals who are committed to finding solutions for our planet’s ecological challenges. Sincerely, ________________

Research Scientist Sample 7

Dear Manager,

I am writing in regards to the Research Scientist position you recently posted. I would like to express my interest in this position and share with you some of my qualifications. My resume is attached for your review. I have a PhD in Business Administration, but since then I have spent years working as an independent consultant for technology companies, research institutes and government organizations all over the world. My experience includes management of large projects requiring strategic thinking and creative problem solving skills; liaising with high-level personnel; advising on budgeting; effective team leadership; project management from start-up through completion including contract negotiation and execution; strong interpersonal skills which enable me to work successfully with all levels of staff from executives to interns. In

Research Scientist Sample 8

I am interested in the Research Scientist position advertised on your website and would like to inquire about the status of the position. I believe I am a strong candidate for this role with my extensive research experience and expertise in ____. My resume is attached, please don’t hesitate to contact me if you have any questions or would like to set up an interview.

Research Scientist Sample 9

I am writing to inquire about the Research Scientist position. I have a PhD in Biochemistry and a Master’s degree in Biotechnology from XYZ University, as well as experience conducting research on a variety of topic areas. I am confident that my education and experience qualify me for this position.

Research Scientist Sample 10

I am writing in response to your advertisement for a Research Scientist position with ABC Corporation. I am very interested in the position and think my extensive experience with XYZ company qualifies me for this position.

I have over 10 years of experience working as a research scientist with both small and large companies. I’m confident that my skills would be an asset to your company, so I wanted to apply for this job. Thank you for considering me!

Research Scientist Sample 11

I am writing to express my interest in the research scientist position you have vacant. I have a PhD degree in molecular biology and four years of experience working as a research scientist for an environmental consulting firm. I would be happy to provide any additional information you require, and thank you for your consideration of my application.

Research Scientist Sample 12

I am a Research Scientist with a Masters degree in Biochemistry and extensive experience in performing experiments. I have a proven track record of working collaboratively with teams to complete project timelines. My goal is to find a position that can leverage my skills and experiences, so I am interested in the Research Scientist position you posted on your website.

Research Scientist Sample 13

I am writing in response to your advertisement for a Research Scientist position. I am an experienced biomedical scientist who has substantial research experience in the fields of pulmonary biology and immunology. My recent work has focused on stem cell differentiation, with particular interest in neurogenesis and the study of how organ systems communicate with one another. I believe that my extensive knowledge would be an asset to your laboratory team.

I am writing in response to your advertisement for a Research Scientist position. My background is primarily in virology, specifically influenza A virus, but I have also studied rabies virus, HIV-1 virus, coronavirus 229E and 230P2, and rabbit parainfluenza 3 virus

Research Scientist Sample 14

Dear Sir/Madam,

I am writing to express my interest in being considered for a Research Scientist position at ABC Corporation. I have an extensive background in research and data analysis and am confident that I would be a perfect fit for this position. In addition to my experience, I have a strong work ethic and drive that will help me contribute to the team’s success. Thank you for your consideration of my application.

Research Scientist Sample 15

City, ST Zip Code  Dear Sir or Madam,  I am a recent graduate from the University of California Santa Cruz with a degree in Biology. I have extensive experience in biological research and have had my work published in multiple scientific journals. I would like to apply for the Research Scientist position at your company. If you need any further information please contact me at (phone number). Thank you for your consideration, Yours truly

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Research Scientist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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How to write a cover letter for journal submission

Download our cover letter template.

When you submit your article to a journal, you often need to include a cover letter. This is a great opportunity to highlight to the journal editor what makes your research new and important. The cover letter should explain why your work is perfect for their journal and why it will be of interest to the journal’s readers.

When writing for publication, a well-written cover letter can help your paper reach the next stage of the manuscript submission process – being sent out for  peer review . So it’s worth spending time thinking about how to write a cover letter to the journal editor, to make sure it’s going to be effective.

To help you, we’ve put together a guide to explain how to write a cover letter for journal article submission. You will receive cover letter instructions of what you should include and what you shouldn’t, and a word template cover letter.

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Taylor & Francis Editing services has a high quality premium editing package to make you feel confident to submit.

Customized cover letter

Feedback on original writing

Complete language check

Extensive revisions.

What should my cover letter include?

Before you start to write, please check the  instructions for authors  (IFAs) of your chosen journal, as not all journals will require one. You should also check the IFAs for any journal specific information on what to include. This may include a list of relevant articles written by you or your co-authors that have been or are currently being considered for publication in other journals.

Key points to include in your letter to the editor:

Editor’s name (you can usually find this on the journal page on  Taylor & Francis Online ).

Your manuscript’s title.

Name of the journal you are submitting to.

Statement that your paper has not been previously published and is not currently under consideration by another journal.

Brief description of the research you are reporting in your paper, why it is important, and why you think the readers of the journal would be interested in it.

Contact information for you and any  co-authors .

Confirmation that you have no  competing interests  to disclose.

Things to avoid:

Don’t copy your abstract into your cover letter, instead explain in your own words the significance of the work, the problem that is being addressed, and why the manuscript belongs in the journal.

Don’t use too much jargon or too many acronyms, keep language straightforward and easy to read.

Avoid too much detail – keep your cover letter to a maximum of one page, as an introduction and brief overview.

Avoid any spelling and grammar errors and ensure your letter is thoroughly proofed before submitting.

Click to enlarge your PDF on key information to include in your cover letter .

Cover letter template

If you need further help to write a cover letter for a journal, you can download and use our sample template as a guide.

You might find that the submission system for your chosen journal requires your cover letter to be submitted into a text box rather than as a separate document, but it is still a good idea to write a draft first to make sure you have included everything.

Always make sure to check the journal’s  instructions for authors  for any specific additional information to include.

Submission ready

Use our submission checklist  to make sure you’ve included everything you need to.

If you need more guidance, take a look at our other  information and resources to help you make your submission .

Rapid constructive feedback

Consider the Taylor & Francis Rapid Technical Review service to help you meet your deadline, through peer-review-like comments on your manuscript.

Related resources

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Guide to improve your submission experience

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How to write a science cover letter

A great science cover letter is often one of the most important parts of a job application. you may have a brilliant cv, but submitting a poor cover letter with your application can shatter your chances of securing your dream science role., this is sometimes the only opportunity you will be given to illustrate to an employer exactly why your cv is worth a read and why you are the person they are looking for..

Take a look at our handy tips on how to write a science cover letter successfully:

Research the company and the industry

Taking the time to look into the company, as well as the specific scientific, clinical or technical industry, you are applying for will demonstrate to the recruiter that you are serious about the role at hand. You could use social media sites such as LinkedIn, publications or simply the company’s website to gather information that will make you appear informed. Once you have done this, you can tailor your cover letter to show that your skills and your character match what the employer is looking for.

During your research, it is a good idea to focus on:

• The organisation’s mission and values. Do they fit with your own?
• The organisation’s target market. What do you know about the target market? Do you fit within it?
• The history of the organisation. Any notable events that you can relate to?
• Relevant news. Is anything big happening in the industry that is affecting the organisation?

Analyse the job description 

Make precise reference to the key competencies and experience necessary for the role. Personalise the cover letter by illustrating how you fit the criteria with past achievements and accomplishments. This will assure the reader that you are a great match for what they are looking for, as well as provide them with a little insight into what they can expect from you.

If you want to work in pharmaceuticals, highlight your experience with GMP. If you want to work in medical devices, demonstrate your knowledge of working within a production environment.

Keep it to the point

Your cover letter should not fill more than one A4 page – you should aim for around half to three quarters of the page being covered. Writing too much could bore the recruiter and encourage them to stop reading. Include the most important points only, the rest can be found in your CV. Read our CV writing tips here .

Structure your science cover letter correctly

A science cover letter should flow well and be structured to ensure that the employer gets the most vital information in a professional, efficient way. We suggest this structure:

Your address

Include your home address in the top right hand corner of the letter, as well as your mobile number, email address and LinkedIn profile (find out how to create the perfect LinkedIn profile here ). Make it clear how the employer can contact you.

Address the reader

‘Dear Mr/Mrs/Miss…’ – always address the letter to the decision maker of the role, and never to the general recruitment department. If you are unsure who this might be, you can search LinkedIn or ask the HR department for guidance.

Paragraph 1

Start the cover letter by clearly stating your intention to apply for the job, including any reference numbers the job has. In this paragraph you should tell the employer why you are applying for this specific role and where you found out about the position (whether that be on the company’s website, on social media or through a friend). It is a good idea to include a sentence designed to grab the attention of the reader, by highlighting a key achievement or core strength that demonstrates your suitability for the role.

Paragraph 2

Outline your qualifications and experience and then match these to the requirements of the job you are applying for (these will be found in the job description). Go on to demonstrate your motivation and enthusiasm to help the company achieve their goals within the industry. Use this paragraph as your chance to impress the employer and motivate them to take a look at your CV by drawing their attention to your past successes but leaving them wanting to find out more.

Paragraph 3

This paragraph is where the research you conducted about the company and the industry before writing the cover letter will come in handy. Go into detail about why you would like to work for this company specifically and how the skills and experience you possess will add to their success. You should also refer to the organisation’s values and core culture, stating why you will fit in.

Paragraph 4

It is a good idea to end with a positive statement in this paragraph and provide a call to action since you are hoping to secure an interview. Go on to direct the reader to your enclosed/attached CV and inform them of your availability for interview. Finally, thank the reader for their time and consideration, and welcome them to get in touch to discuss the job in more detail.

You should finish the letter with ‘Yours Sincerely’ if you have addressed it to a named contact, or ‘Yours Faithfully’ if you have addressed it simply as ‘Dear Sir/Madam’, and sign your name.

Check, check and check again

Submitting a cover letter that is littered with spelling mistakes and grammatical errors will give a negative first impression to the reader, and may even encourage them to reject your application. Use a spell checker, get a trusted friend to proofread it for you, or even ask your CK consultant to take a look. Meet our team here .

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How to write a successful cover letter for science jobs

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Bec Johnston

Crafting a great science cover letter is an essential part of the job application process. Even if you’re right for the role and have a polished CV, you still need to prove why you’re the best person for the job.

Let’s face it: most of us dread the prospect of having to write a cover letter. Promoting ourselves can often feel uncomfortable, and writing in a persuasive, compelling style is already difficult enough.

Fortunately, writing a top-notch cover letter doesn’t require the prose abilities of Austen or Hemingway. By following a tried-and-tested formula and getting straight to the heart of what the hiring manager is looking for, anyone — regardless of writing ability — can produce an effective cover letter that really showcases your talents. 

Indeed, writing a cover letter can be a real confidence-boosting exercise and even add to your professional skill set.

In this guide, we’ll talk you through each stage of writing a cover letter as a scientist and provide some tips and tricks on how to stand out from the crowd.

How to Write a Science Cover Letter

SECTION 1: PREPARATION

Research the hiring company

To kick off the cover letter process, you should spend an hour or two of your time acquainting yourself with the role and the company.

By aiming to better understand the business, the role, and how you’d fit into the bigger picture as an employee, you’ll be able to keep your cover letter direct and to the point from the very first word.

After all, you can never do too much research. If you’re not equipped with even the most basic knowledge of the company, how can you properly demonstrate that you’re right for the role?

Your research will also help you confirm whether or not you want to work for the company. Do the company’s mission and values align with your own? If not, then you may want to consider another role.

What to look out for

Aim to familiarise yourself with info on the following:

• What the company does
• The company’s services and/or products
• The company’s people and culture
• Any relevant information on the target market (including competitors)
• The tone of voice employed by the company

Where to look

You can use social media channels such as LinkedIn, Glassdoor employee reviews, and science publications. You should also browse through the company’s website, which will (or at least  should ) provide information on what they do (in their  own words) and the team.

The information you gather will help you tailor your cover letter according to what the company and hiring manager are looking for in the job description.

Analyse the job description

The job description is pivotal to the cover letter. While each job description differs in detail and scope from the next, they all have the same purpose: to outline the type of person that the employer requires.

Job descriptions usually start by offering an overview of the company and role, before getting into the nitty-gritty of which skills and experience are required, as well as what the role entails. Often, these are in the form of bullet points, which can help you separate and identify the exact points that your cover letter needs to cover.

This doesn’t necessarily mean you have to cover  every bullet point, but you should definitely try to cover the most important ones.

To recap:   Always have one eye on the job description when writing your cover letter. Let the former act as your guide; follow it closely and you’ll be better placed to prove your suitability to the hiring manager.

SECTION 2: WRITING YOUR COVER LETTER

How long should a cover letter be?

Ultimately, there’s no right or wrong answer. As a benchmark,  one sheet of A4 paper  or  250 to 500 words will usually suffice, but the length of your cover letter will largely depend on two things:

• The number of essential criteria listed in the job description, most of which you’ll need to show evidence of.
• The examples you provide to meet these criteria (more on this shortly).

PRO TIP:  Always write a  new cover letter for each role you apply to. Every job (and therefore every job description) is different, so try not to reuse an old cover letter or rely on a one-size-fits-all template. If you do have a template, then at least ensure you tailor it to the exact role you are applying for on a case-by-case basis.

Now, let’s get into the actual writing.

How to start your cover letter

The start of a cover letter is arguably the most important section. Your intro will set the tone for the reader, so make sure you are forthright and direct, but also aim to demonstrate your uniqueness and suitability for the role as early as possible.

After all, each open position will likely attract dozens of applications — which is a lot of reading for those in charge of hiring (many of whom will be strapped for time and have other responsibilities to attend to).

How to choose the right greeting for your cover letter

If you know the name of the person you’re addressing (tip: this is often stated on the job advert), use a simple:

Dear [first name],

If you don’t have a name, it’s worth gauging the tone of the company you’re applying for by browsing through their website and social media pages. If the company uses formal or technical language, go for:

To whom it may concern,

If the company is less formal (as many startups tend to be), the following greetings will be appropriate:

Dear hiring manager,

OR (for a company with a particularly informal culture)

Make the reader know your intentions from the outset

Hiring managers are busy people. Given that there’s a good chance your application may be skimmed through, it’s crucial that you stand out. Once you’ve chosen a greeting, you’ll need a killer opening line.

If writing doesn’t come naturally, don’t worry — you’re not being judged on the merits of your prose. Instead, aim to outline your intentions in the opening line. For example:

Please accept this as my application for the position of [Job Title] with [Company Name].

Now you’ve set your stall, it’s time to briefly summarise:

• What makes you right for the role
• Why you want to work for the company

In one or two paragraphs, explain what attracted you to the job posting and include some relevant information about what the organisation does. This will demonstrate that your research on their company has gone beyond just the job title and job spec.

PRO TIP: Aim for paragraphs of between three and six lines. This will break up the text for the hiring manager and make it easier to read through. 

Think of your cover letter as an elevator pitch 

Much like a sales pitch, the cover letter represents your chance to sell yourself. But instead of trying to sell an idea or a product in a five-minute presentation, you’ll have a page of A4 to impress the hiring manager and showcase your suitability. As you start writing, aim to make every word, sentence, and paragraph count. Likewise, aim to remove anything that doesn’t add value.

What to include in the cover letter main body

Once you’ve crafted a snappy intro of one or two paragraphs, the bulk of the letter should see you systematically work through the job description and highlight any skills, experience, and the techniques that are relevant to the role.

Be explicit, as these are the details that will jump out to a busy recruiter or hiring manager who may be scanning your letter.

Here are some pointers on what to bear in mind or include when writing your cover letter.

Write in the company’s tone of voice 

If you’ve done your research on the employer, you’ll likely have picked up pointers on the type of language they use externally (if not internally, too). 

When writing and editing your cover letter, aim to mirror their tone of voice as closely as possible. Do they place emphasis on scientific jargon? Use scientific jargon. Do they have a conversational approach? Write to them in a conversational way (though again, not too informal). 

By mirroring cultural markers, you’ll subconsciously stand out to the hiring manager as someone who is likely to quickly assimilate.

Provide situational evidence of your competencies 

Given the technical demands of scientific roles, hiring managers want to see evidence of you applying your technical knowledge to real-world scenarios. You’ll, therefore need to demonstrate how your background, skills, experience, and attitude can enhance the business you are applying for. 

To do so, you should refer to one successful real-life example where you have saved your previous/current employer time and money or have streamlined processes to increase profitability. Using the ‘ STAR ’ technique will help give you a rounded example. STAR stands for:

Situation  — Briefly describe the background to the situation

Task  — Describe the task or challenge you were faced with

Action  — Describe what you did and why you did it

Result — Describe the outcome of your actions

Show your personality 

This key part of any cover letter is often neglected (particularly by scientists!). While skills, experience, and aptitude is crucial for any hire, so too is the personality and cultural fit of each candidate. 

Given that many scientific roles continue to be office- or lab-based, every hiring manager is looking for candidates who value teamwork and camaraderie. As such, you should include a paragraph that provides an insight into who you are outside of work. 

This doesn’t have to be a huge achievement; it can be as simple as the things you like to do in your downtime (e.g. activities with family and friends; hobbies, groups, charitable endeavours; engagement with the local community).

Demonstrate your adaptability and willingness to learn  

Innovation in STEM happens at a breakneck pace, so most employers are looking for candidates who are adaptable and up-to-date with the latest trends. Focusing on your transferable skills will demonstrate to the hiring manager that you’re self-aware and on a journey of professional development. It will also show that you can be a long-term asset to the business.

Include memorable numbers and statistics  

Much like how an infographic helps break up a blog, any relevant or valuable data will immediately stand out to the reader and pique their interest (especially as they’re likely to be scientific professionals themselves). Let’s be honest; “ I increased lab efficiency by 35% ” sounds more impressive than the vague “ I increased lab efficiency .”

Use keywords

Make sure to pepper your cover letter with relevant keywords that relate to the role or job, particularly any that are included in the job description. 

For a molecular biology role, for example, skills- or technique-related keywords may include things like  PCR  (polymerase chain reaction) ,  gel electrophoresis ,  ELISA  (enzyme-linked immunosorbent assay) , and  cell culture . 

For an analytical chemistry role, this could include  HPLC  (high-performance liquid chromatography) ,  GC  (gas chromatography) , and/or  MS  (mass spectrometry) . Of course, you should only include keywords that are relevant to the role and reflect your actual experience.

Be honest about your experience 

Like with your CV, you’ll eventually get caught out if you include half-truths in your cover letter. If you’re missing experience, there’s no need to apologise or try and overcompensate for it elsewhere. Simply act natural and let your actual experiences and values come to the fore. Besides, being honest will help you better recall what you wrote in any subsequent interview — and help you avoid any awkward umming and ahhing.

How to end a cover letter

If your reader has made it this far, you’ll want to leave them with a favourable final impression of your application. After all, there’s no use in nailing the introduction and main body if you rush the ending and/or sign off with a whimper.

Instead, you want to end with a bang.

First up, summarise your key strengths, skills, and experience. In one or two sentences, reiterate the most important points from your main body. Don’t simply lift words or phrases from earlier in the cover letter, though. Rephrase what you’ve already said and, if possible, try to inject something new into it.

In your closing statement, you want to exude professionalism and confidence but without being pushy. Round off your cover letter by thanking the reader for their time and attention, and offer your contact details so that you are easy to get in touch with should they wish to organise a further exploratory conversation with you.

Keep it short and sweet.

Finally, choose a professional and courteous salutation to wrap up your letter, such as, “ Yours sincerely ” (only if the recipient is addressed by their name), “ Kind regards ,” or “ Thank you for your consideration .” Avoid overly casual or informal phrases such as “ Yours ,” “ Cheers ,” or “ Take care .”

SECTION 3: EDITING AND FOLLOW UP

Before sending your cover letter...

Proofread your letter. 

Some scientific roles will require writing skills, so try to avoid any embarrassing typos (“ King regards ” crops up very frequently). A second pair of eyes always helps, so ask a close friend to give it a read. Free plugins such as Grammarly can also help you spot repeated words or grammatical errors, which can be a real timesaver (and lifesaver!) when writing.

Make sure it sells you as the best person for the job. 

While a good cover letter takes time, you’ll also feel proud when you’ve got it down to a tee. Put yourself in the shoes (or reading glasses) of the hiring manager: does the letter excite you? If not, you may need to add some more tweaks.

Writing an email subject line for a job application 

In many instances, the job advert will instruct you to apply via email. This requires creating a strong subject line to capture the hiring manager’s attention.

When crafting your subject line, don’t overthink it. Be succinct and direct. Unless explicitly instructed otherwise, include both the job title of the role you are applying for and the company. For example:

Application for the position of [Job Title] with [Company Name]

The above is short, simple, and to the point. In other words, it’s an effective way of telling the hiring manager exactly what to expect when they open the email.

How to follow up your job application

If you’ve not had an acknowledgment or feedback on your application within the suggested time on the advertisement (or a week if not stated), follow it up with an email. Demonstrate you are keen, interested, and motivated to successfully see your application through.

In your follow-up email, you should open with a polite and courteous salutation, keep it brief, and express in sentence or two why you are a good fit. Then, ask any questions related to the job at the end of the email. As before, close with a professional salutation.

Follow-up email template

Subject Line:  Molecular Scientist Position - [Your full name] Application

Dear [their first name].

I hope you are well. I recently submitted my application for the molecular scientist position and wondered if it would be possible to receive an update on your decision timeline.

I am very interested in working at [company name] and believe that my skill set — especially my extensive experience in [give example of relevant experience] at [current or former employer] — make me an ideal fit for the role.

Please let me know if you need any additional information from my end.

Thanks again for your consideration. I look forward to hearing from you.

Kind regards,

[Your full name]

With that said, good luck in your job hunting!

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How to write an application letter (with example)

Are you ready for a new challenge and a fresh start in your career? An eye-catching application letter is essential when you’re applying for new jobs, if you want to make a great first impression on potential employers.

There’s a process to creating an outstanding application letter. It starts with researching the company and tailoring your letter, and ends with editing and formatting your application in a polished and easy to read way. In this guide, we show you how to write an application letter that highlights your strengths and qualifications relevant to the position. 

Why is a cover letter important?

When you’re job seeking, a compelling application letter will help increase your chances of success. An application letter, also known as a cover letter, serves as your professional introduction to potential employers. It’s your chance to demonstrate your qualifications, skills and excitement for the job.

While your resumé provides a snapshot of your work history and achievements, application letters let you expand on your experiences. They provide an opportunity to highlight specific accomplishments, express your motivation and explain why you’d be the right fit for the job .

What to write in an application letter

The key to a great application letter is in making it complement your resumé. Unlike a resumé, which focuses solely on presenting facts and details, an application letter adds a personal touch to your job application. It lets you tell your professional story, showcase your personality and convey your passion for the industry and the organisation you’re applying at.

The typical application letter consists of several key components. It begins with a traditional letter header, followed by a greeting addressed to the hiring manager or relevant contact. Then there’s the body of the letter, which should be one to three paragraphs long, each addressing different job criteria. After that, there’s a conclusion and a valediction (your sign-off). 

If you find writing an application letter daunting, it might be helpful to download a template as a starting point, or use AI tools to provide an outline for you to personalise. 

Before you start writing, do some research

Start by thoroughly reading and understanding the job description. Take note of the key responsibilities, qualifications and skills required for the role. Pay attention to any keywords or phrases used in the job ad, as these can guide your letter-writing process.

Next, research the company itself. Visit their website, read about their mission, values and recent news and take a look at their social media accounts. You don’t need to do a deep dive into every company you’re applying at, but it does help to have some background knowledge – otherwise, how will you know you want to work there? This includes understanding the type of organisation it is and what your job requirements are likely to be. You might also get a feel for the company culture.

Use the information you’ve gathered to draft a persuasive letter  that shows how your qualifications match with the company’s needs, goals and culture. Highlight any specific experiences, achievements or skills that illustrate why you’d be right for the role.

Formatting a cover letter

When it comes to formatting your application letter, the goal is to make it easy to read. Aim for a simple format that’s clean and uncluttered. Choose a clear and legible font such as Arial, Calibri or Times New Roman – or the same font you used on your resumé . Stick to a font size between 10 and 12 points to ensure readability.

Remember to keep your letter concise, aiming for no more than one page. Use clear, everyday English, avoiding overly technical terms or jargon. And of course, proofread your letter carefully when you’re done, to catch any typos or errors.

The opening paragraph

At the top-left of the page, begin with your contact information, including your name, location, phone number and email address. Include the date on the line below.

Next, address the letter to the hiring manager or the appropriate recipient, using a formal greeting such as Dear [Hiring Manager's Name] . If you can’t find the hiring manager's name, you can use a more general term like To whom it may concern .

In the first sentence, clearly state the specific job title and company. This goes at the top so that the recruiter or hiring manager knows immediately what the letter is about.

The body of the letter: Experience, skills and qualifications

The middle of your cover letter should consist of two or three concise paragraphs. Here is where you elaborate on your skills and qualifications, emphasising your achievements and how they align with the requirements of the job.

Think about specific instances where your strengths and skills made an impact at work, providing quantifiable results if you can. For example, you could talk about projects you worked on or goals you met, mentioning real figures if you have them.

With every skill or experience you mention, make sure you connect them to the role’s requirements. Reference key aspects of the job description in your letter. Got no relevant experience? Focus on extracurricular activities and education. 

Lastly, consider highlighting any certifications, awards or professional development courses you’ve completed. These achievements can further enhance your application and show that you’re committed to continuous learning and professional growth.

Above all, be honest about your qualifications. Avoid exaggerating or stretching the truth. If there are areas where you're lacking, acknowledge them and express your willingness to learn and grow.

Use the third paragraph to either mention more skills or experience (if you are applying for a more senior position) or to highlight what interests you about the company and how your passions and aspirations align with the company’s mission and values.

The closing paragraph of your cover letter

The fourth paragraph of your application letter is your conclusion. Here you can give a brief recap of your skills and reaffirm your enthusiasm for the job. You can also include a call to action, like inviting the employer to schedule an interview or visit your online portfolio.

In your conclusion you might also mention any follow-up actions you plan to take. For instance, you might say you’ll be following up with an email within a few weeks. End your letter with a traditional closing sign-off, such as Sincerely or Best regards .

Your closing paragraph should be concise and impactful, without repeating anything information from the middle paragraphs.

Editing and proofreading an application letter.

Before you send your application, proofread it closely to make sure it’s error-free. Typos or grammatical slip ups can look unprofessional and detract from your application, so it’s worth the extra effort to give your letter a once-over.

Consider enlisting the help of a friend or family member to review your letter with fresh eyes. Just showing it to someone else will often help to catch mistakes or areas for improvement that you might have missed. 

You should also cut certain words from your cover letter if you want it to make an impactful first impression. 

Following up after a job application

Following up after submitting an application letter can show your interest to potential employers. If you don’t hear back from an employer within two weeks, it’s okay to follow up and ask about the status of your application. 

This shows your enthusiasm for the role, tells them you’re still interested, and puts you front of mind. When following up, make sure your communication is professional and polite, and avoid sending multiple follow-up emails within a short timeframe.

Here’s a follow-up email template to give you a head start . 

Tips for job application success

Here are some quick tips for writing application letters that stand out – and some advice for managing the job search process overall. 

• Tailor your application letter to the job, every time . Create your application letter specifically for the job and company you’re applying to. This means writing a slightly different one, every time. Show how your skills, experience and career aspirations are a good match for the company's needs and goals. Make extra sure you’re sending the right application letter to the right company. 
• Keep your letter clear and concise. An application letter should be straight to the point and easy to read. Aim for a one-page letter, unless otherwise specified in the job posting. Avoid unnecessary details and focus on the most relevant information to the job ad. Writing a good cover letter shows you have solid written communication skills.
• Use action verbs and descriptive language. Enhance your application letter by using strong action verbs, for example: instead of I was responsible for a team , write something like, I led a team of 10 high-performing staff .
• Show thanks and follow up.   After submitting your application, if you haven’t heard back after two weeks, send a follow-up email to the hiring manager. Reiterate your enthusiasm for the position. Use this opportunity to provide additional information or clarify any points in your application.
• Keep track of your applications. Have a system for keeping track of each application, noting the date you applied, the job title and company, and any notes or communication you’ve had. Mark them up on a calendar or put them into a spreadsheet. This will help you stay on top of your applications and avoid missing any emails that may have fallen through the cracks. A tracking system will also help if you get a call about a job and need to quickly refresh your memory on the details of it. Additionally, keep all your job cover letters in one folder, so you can refer back to them and repurpose them for future applications.

Dos and don’ts

Once you’ve written your application letter, you can refine it even more by applying these dos and don’ts. 

• Do add a personal touch . Giving your cover letter a personal touch can make it stand out to potential employers. Share a brief anecdote or personal experience that connects you to the role or company. This helps humanise your application and gives the employer insight into your personality and motivations. 

For example, applying for a job in healthcare:  I come from a family of healthcare professionals and grew up with the desire to work in a field where I could make a positive impact on others’ lives.

• Do tailor your language and tone . Try to match your tone and language to the company’s style (from their official website, rather than social media accounts.) If their website language is very formal, you should mirror that in your cover letter. If their tone of voice is more relaxed, you can take a warmer, more informal tone. Always maintain a professional tone – don’t be too laidback or colloquial.
• Do take out anything that’s irrelevant.  Is there information in your cover letter that isn’t really related to the job? Consider removing it. Avoid unnecessary details and focus on delivering the most important information only.
• Do proofread carefully . Having a perfectly edited letter means you have good attention to detail. Run your letter through spell-check and read it aloud to someone, to make sure it flows logically. Get feedback from a mentor or former teacher.

Don’ts

• Don’t use generic templates without tailoring them . The hiring manager will know if you’ve used a generic application letter. A template is a good starting point, but you need to tailor it to each job opportunity.
• Don’t exaggerate or misrepresent your qualifications.  Be honest and transparent about your skills and qualifications. Exaggerating or misrepresenting your abilities will likely backfire. An employer will be able to tell if you don’t have the knowledge and abilities you claim to have. 

Example of an honest representation:  I have basic experience with XYZ software, and I'm eager to improve on these skills. In my previous roles, I’ve been able to master new programs quickly.  

Example of an exaggeration:  I have intermediate knowledge of XYZ Analytics software having used this tool in my previous roles.

• Don’t use industry jargon.  While it’s important to express your knowledge of the industry, avoid using jargon or buzzwords, for example, terms like ROI, strategic initiatives, go-getter, etc. Also consider avoiding technical terms that may not be familiar to the reader.
• Don’t neglect to follow up. After submitting your application letter, send a follow-up email. Even if you don’t hear back from the employer, you’ll know you made every effort to get your application seen. A negative response from them will also allow you to close that application on your tracker. 

An application letter template

If you’re not confident in drafting a cover letter, it can help to use a professional template. Here’s one you can tailor for your job application. Below this is a sample application letter that puts this structure into practice. 

[Your name here] [Your contact number] [Your email address] [Suburb, State Postcode]

Dear [hiring manager’s name],

  [Intro] I’m writing to express my interest in the [job title] position at [company name]. [Share a personal anecdote if you have one, or briefly explain why you decided to apply for the role.] 

[Body paragraph 1: write about your experience, skills and any specific industry knowledge that could be valuable to the role.   Include any personal attributes that show how you’re an excellent fit for the company. Include one of your main acheivements that directly relates to the role.]

[Body paragraph 2: write about what interests you about the role and about the organisation. You might mention your career goals or the company’s vision and values.]

[Closing paragraph: reaffirm your interest in the position. Include a call to action.]

[Your name]

Sample application letter

Jean-Charles Mak 043X 123-X123 JCmak@g_mail.com

29 February 2025

Dear Ms Lee,

I’m writing to express my interest in the Assistant Manager position at X-Arcade as advertised on SEEK. From a young age, I’ve been passionate about the unique learning, entertainment and social aspects of video gaming. Having spent three years in the games-retail industry, I’m excited by the prospect of contributing to the success of your award-winning company.

Throughout my career, I have consistently demonstrated exceptional customer service. In my previous role at Tornado Thunder, I managed gaming rooms and was awarded Employee of the Month three times in 18 months. In my team-leadership role at PlayZone, I frequently demonstrated skills in de-escalating situations and problem solving under pressure, as well as cash handling and POS. Additionally, I have more than a decade of experience in gaming technologies across multiple platforms and consoles.

I feel that this role at X-Arcade is the perfect match for my abilities and aspirations. I'm inspired by the company’s approach to sustainability, inclusivity, and its target to become the largest arcade company in Australia by 2025. 

I’m confident that my proven track record and passion make me the ideal person for this position. I’ve attached my resumé for your review, which provides detailed insights into my experience and accomplishments. Thank you for considering my application. I’m excited about the prospect of joining X-Arcade and look forward to hearing from you. 

Writing an application letter takes a little planning and a lot of attention to detail. Personalising your letter and highlighting relevant skills and achievements can help you catch a hiring manager’s attention and get a callback for an interview. Take the time to create a well-written and error-free letter that shows your concientiousness and enthusiasm – desireable qualities in any employee. 

1. What should I include in an application letter?

Your application letter should include the following elements:

• Your contact information (name, suburb, city, phone number, email)
• The recipient’s contact information (name, job title, company name, address)
• A greeting (such as Dear Hiring Manager or To whom it may concern )
• An introduction that states the position you’re applying for and expresses your interest in the company
• Body paragraphs that highlight your relevant skills and experience, and explain why you’re a good fit for the role
• A closing paragraph that thanks the hiring manager for their time and consideration, and reiterates your interest in the position

2. How long should an application letter be?

An application letter should be concise and to the point, typically no longer than one page. Aim for around three to four paragraphs, or about 300–600 words.

3. How should I address the letter if I don’t know the hiring manager’s name?

If you don’t know the name of the hiring manager, you can address the letter like this: To the Hiring Manager or To whom it may concern .

4. How should I follow up after sending an application letter?

After sending an application letter, it’s a good idea to send a follow-up email. This shows your gratitude for the opportunity and reinforces your interest in the position. You can follow up via email with a brief and professional message.

5. What are some common mistakes to avoid when writing an application letter?

Some common mistakes to avoid when writing an application letter include:

• Using a generic template without highlighting your unique skills and qualifications
• Exaggerating or misrepresenting your qualifications
• Using too much industry jargon, technical terminologies or flowery language
• Neglecting to proofread your letter before sending it

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How To Ask For A Letter Of Recommendation For A School Application

Updated: Jul 13, 2023, 3:18pm

Whether you’re a high school student headed to college or a college undergraduate preparing for grad school, letters of recommendation are often a requirement to advance to the next stage of your academic journey.

However, asking a teacher or professor for a letter of recommendation can be intimidating, whether in-person or via email. But fear not—we’ll walk you through the ins and outs of asking for letters of recommendation to help you gain acceptance to the college or graduate school of your choice.

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What Is a Letter of Recommendation?

A letter of recommendation is a formal letter written by someone in a position of authority, such as a teacher, to provide testimony regarding your abilities, achievements and character.

Colleges and universities ask for letters of recommendation because they give admissions officers a well-rounded picture of you. Recommendation letters can provide more insight into your personality and abilities beyond your transcript and extracurriculars and set you apart from other applicants.

The number of recommendation letters you need can vary, so verifying each school’s requirements is important. One to three letters are typically required, but two to three is the standard. Consider two letters as your minimum and a third letter as a backup or supplementary perspective to offer the admissions committee further insight into your qualities and achievements.

Who Should Write Your Recommendation Letter?

Someone who knows you well academically is best suited to write your recommendation letter. Typically professors and teachers fill this role. However, coaches, counselors and club advisors can be potential candidates, especially if they know you in multiple settings, such as in the classroom or an extracurricular club.

Employers or supervisors at your workplace are possibilities for a secondary letter if they have firsthand experience of your abilities and accomplishments.

Remember to review the school’s application requirements to see if they want recommendation letters from specific people, such as a core subject teacher or a school counselor. Letters of recommendation for graduate school may need to come from undergraduate professors.

How to Ask for a Letter of Recommendation

Give plenty of notice.

Teachers usually have multiple recommendation letters to write, so give them as much advance notice as possible. Giving them a month before the due date is the minimum, but providing six to eight weeks of notice is even better.

For high school seniors, the beginning of the school year is an optimum time to ask for recommendations, particularly if you are considering applying for early decision. The more time your references have, the greater your chance of receiving a sincere, thorough letter.

Ask in Person if Possible

If possible, speak with your prospective recommenders in person before you send them your written request for a letter of recommendation. Before your conversation, rehearse and prepare your “pitch” to clearly and succinctly outline the purpose of your application and why you’re seeking their recommendation.

Also, meeting your recommenders in person can help them recall their experience with you in their class, which can be beneficial when they write your letter.

At first, you may feel shy about requesting such a favor. But remember that teachers and professors receive these requests frequently, and writing letters of recommendation is common practice in this field.

Send a Formal Request

Send a well-written request to each person who agreed to write you a letter by email. Your email subject line should read “Request for Letter of Recommendation” or something similar. Remind them of who you are and the college you’re applying to. Provide a deadline and an option to decline your request.

Supply Helpful Materials

Provide a copy of your current resume to the person writing the letter. Consider including a sheet highlighting key school courses or projects you’ve worked on, relevant work experience, specific character attributes or academic accomplishments and any long-term goals relevant to the recommendation. This information can help jog the writer’s memory and provide them with details that can add a more personal touch to the letter of recommendation.

It’s always a good idea to send your references a short, polite reminder one to two weeks before the due date. Following up is also an opportunity to ask if they need additional information from you.

Say Thank You

Send a thank you in writing to everyone who submitted a letter for you. A handwritten note is the best option. Sending your note by email is the next best option. Do not send a thank you note by text message. Lastly, don’t forget to share the good news of your acceptance to the school with your recommenders.

Tips for the Recommendation Letter Process

Waive your right to view.

We recommend waiving your right to view your recommendation on your application form since letters of recommendation are typically considered confidential. Admissions officers may view them as more trustworthy if they know you haven’t seen them.

Prepare for a “No”

No one is obligated to write you a letter of recommendation. People may decline your request for various reasons. For instance, some teachers decide to only write a certain number of recommendations each year and may have reached their quota.

Also, if someone you ask for a reference hesitates, it’s a sign that they aren’t a good fit. They may not know you well enough to speak to your qualifications.

Be prepared with alternatives. If anyone declines your request, take it graciously, thank the person and reach out to the next person on your list. If you don’t have an alternative, a guidance counselor or academic advisor can help you think of someone.

Update Your References

You should update those who have written your letter of recommendation. Your updates can include informing them of your acceptance to a college and other important achievements. Keeping your references updated is a polite gesture since they are essential to the application process.

Frequently Asked Questions (FAQs) About How to Ask for a Letter of Recommendation

How do you ask for a letter of recommendation via email.

When writing a letter of recommendation via email, keep it short and formal. Include a direct subject line such as “Request for Letter of Recommendation” and a formal salutation and closing. Use the first paragraph to reintroduce yourself to the recommender and your second paragraph to make the request. Ensure that you provide a clear deadline.

How do you politely ask for a recommendation letter from a professor?

Show your appreciation for your recommender’s time by giving plenty of advance notice. Whether approaching the request in writing or in person, maintain a polite and professional demeanor. Clearly, explain why you have chosen them as a recommender, what information you expect the letter to include and details on where to send the letter.

How long before the due date should you ask for a letter of recommendation?

A generous lead time is essential when asking for a letter of recommendation. Give your letter writers at least one month before the due date—and preferably longer. Ensure the date is clear in all your communication with the recommender.

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Jeff Tompkins is a writer and teacher of English as a Second Language living in New York City. He was born in Hartford, Connecticut, in 1967 and was educated at Brown University and University College London. His articles and reviews have appeared in CHA Review of Books and Films, the Brooklyn Rail, the Chicago Review of Books, PopMatters, Words Without Borders, and other outlets.