cover letters for receptionist resume

15 Receptionist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A job search can be overwhelming, and if you are like most people, your resume will be your first point of contact with potential employers. However, there is one more step to consider – the cover letter. The cover letter provides an opportunity for candidates to introduce themselves in a way that is personal and professional at the same time. A well-written cover letter can set you apart from other applicants by highlighting your skills in relation to the company’s needs.

Here are 15 amazing Receptionist cover letters that are professionally written and will help you stand out and get that job!

Receptionist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Receptionist Sample 1

Dear Sir/Madam, I am writing to express my interest in being considered for the position of Receptionist at your company. I am proficient in customer service, data entry, and office functions. My time management skills are excellent and I have an eye for detail. I would be a valuable addition to your team. Thank you for considering my resume and cover letter in your search for a receptionist position. Best Regards, Jenny Jones

Receptionist Sample 2

I am excited to apply for the Receptionist position with your company. I have a degree in Business Administration and am very focused on making sure my clients are satisfied. I am experienced in customer service and public relations, and feel I would be a great fit for this position.

Thank you, Olivia S

Receptionist Sample 3

What skills and qualities do you possess that make you a strong candidate for this position?

A certified Receptionist is the first person seen when people enter the company. This is a position that needs someone who is friendly, outgoing, and professional. I have had years of experience working in a customer service/office setting with a variety of people from all walks of life. I am very familiar with multi-tasking and am confident in my ability to assist others while keeping an upbeat attitude. In addition, I excel at balancing your workload so the responsibilities are manageable while still remaining efficient. I have excellent time management skills which includes being able to prioritize tasks on-the-spot if needed so no task goes unattended to for too long

Receptionist Sample 4

Dear Sir or Madam,

As a receptionist with two years of experience, I would like to submit my application. I have excellent interpersonal skills and am proficient in Microsoft Office software. Strong customer service skills are essential for this position. I am currently available for an interview at your earliest convenience. Thank you for your time and consideration.

Receptionist Sample 5

Hi,   I am looking for a job in hospitality. I have been a receptionist for 2 years. I have excellent customer service skills and am able to multitask effectively. My experience includes greeting customers, answering phones, taking messages, scheduling appointments and completing registration forms. As you can see from my resume, I have extensive experience that makes me the perfect candidate for this position! Thank you very much for considering me!

Receptionist Sample 6

This is a professional cover letter for the Receptionist position at your company.

I am interested in this receptionist position at ___________ because I have extensive experience in customer service and administrative duties, with an emphasis on excellent communication skills. I am able to work quickly, efficiently, and accurately while maintaining a professional demeanor. I would be so appreciative if you would consider my qualifications for this opportunity! Thank you so much.

Receptionist Sample 7

I am a responsible and detail-oriented professional with over six years of experience in administrative duties. I am confident that I possess the skills and qualities necessary to fill the position of Receptionist at your company.

Please consider me for this position and I will contact you to arrange an interview at your convenience.

Receptionist Sample 8

Dear _______,

I am writing in response to your recent advertisement for a Receptionist. I have over 10 years of experience supporting staff members with answering phones, greeting visitors, handling orders and shipping materials. My skills include proficiency with Microsoft Office software suite, customer service orientation and excellent communication skills. I am an attentive listener who is committed to providing the best service possible to your clients while maintaining a positive attitude.

Thank you for your consideration of me as a potential candidate for this opportunity; please contact me at (555) 555-5555 or email at [email protected] if you would like to schedule an interview. Thank you!

Receptionist Sample 9

Dear Sir or Madam, Neatly groomed, professional appearance with a warm smile and customer service focused. I am looking for a receptionist job due to my experience in this field. I have had over 10 years of customer service experience at the front desk. My work ethic is strong and my ability to multitask is confident. I feel that my skills are an excellent match for your receptionist position and I am confident that you will not be disappointed with my performance. Yours Truly, (your name)

Receptionist Sample 10

Dear Hiring Manager,

My name is _________ and I am applying for the Receptionist position. I have four years of experience in customer service and have excellent phone skills. I understand how to efficiently operate office equipment, including fax machines, photocopiers, scanners, etc. As a Receptionist at your company, I would be able to answer phones while greeting guests with a smile. Please contact me if you are interested in my qualifications for this position or if you would like to schedule an interview. Thank you for your consideration!

Sincerely, _______

Receptionist Sample 11

I am writing to apply for the receptionist position and I believe that my skills and qualifications make me a perfect fit. I have excellent customer service skills, five years experience in the field, and an ability to multitask. I am also proficient in word processing programs such as MS Word and using various office equipment like photocopy machines, faxes, and printers.

I would appreciate your time reviewing my resume for this position.

Receptionist Sample 12

Dear Jerome, I am looking for a new Receptionist position with your company. I have worked in the same industry for over 10 years where I have completed various duties in customer service, human resources and project management. My skills include excellent communication skills, time management, computer literacy and excellent organization. This position will allow me to use all of my abilities to be successful in meeting the needs of both my employer and customers. I hope you will consider me for this position!

Receptionist Sample 13

I am writing to apply for the Receptionist position at your company. I am interested in this job because I am passionate about customer service and enjoy interacting with people on a daily basis. My previous experience includes 5 years of receptionist work with clients such as ____. These experiences have provided me with excellent communication skills that are needed to complete the daily tasks of a receptionist, while continuing to offer exceptional customer service.

Receptionist Sample 14

Jennifer Jones 11 Main Street, Apt. 100 Atlanta, GA 75201 555-555-5555 [email protected]     Date: March 30th 2012. To Whom It May Concern: Hello, my name is Jennifer Jones and I am a qualified Receptionist with over four years of experience in the field. I have excellent customer service skills and I am well versed in Microsoft Office Programs such as Word, Excel and Outlook as well as the internet applications Google Earth and Social Media Networks Facebook and YouTube. If you would like to ask any questions about me or my qualifications please do not hesitate to contact me at 555-555-5555 or at jennifer

Receptionist Sample 15

My name is Joe.

I am interested in the receptionist position posted on your website. I have been a receptionist with XXXX, LLC for X years and I would love the opportunity to work with you. I am hard-working, reliable, punctual and personable with a positive attitude who enjoys working in a fast paced environment. I have excellent customer service skills and can multi-task efficiently while maintaining a calm demeanor in stressful situations. Contact me to schedule an interview at your earliest convenience so that we may discuss how my experience can help you grow your company!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Receptionist Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write a Receptionist Cover Letter

• Cover Letter Text Examples

When writing your receptionist cover letter, focus on how you can make a good first impression on behalf of the company that posted the job. Also, emphasize your other relevant skills, such as customer service, task prioritization, or appointment scheduling. This guide offers cover letter examples and tips for landing your next receptionist position.

Receptionist Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

A great receptionist cover letter usually has five sections, outlined below. When possible, connect each section back to your defining administrative skills and the employer’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any basic details you have about your recipient (as in the example below). To set a clear focus, add the title “Receptionist” to your contact header.

You can then modify your title to align with each job posting. For instance, use the title “Medical Receptionist” if it’s closer to the role in question and still true to your experience. Also, you can add a descriptor like “public-facing” or “customer-focused” to emphasize your background in serving similar office visitors.

(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)

Gregor Moses Receptionist | [email protected] | (123) 456-7890 | San Francisco, CA 54321 | LinkedIn

December 12, 2024

Alastair Henson Senior Hiring Manager Mercedes Benz (987) 654-3210 [email protected]

2. Salutation

Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job application.

Dear Ms. Johnson:

Dear Receptionist Hiring Manager:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example or measure of your success as a receptionist. What’s one way you’ve excelled as companies’ initial point of contact with office visitors, clients, or the general public? In the receptionist cover letter example below, see how citing an award nomination lets the applicant quickly highlight their relevant service skills.

In 2023, I was shortlisted for the “Corporate Receptionist of the Year” award based on my ability to work quickly under pressure and my warm and professional attitude. I hope to bring the same standards of excellence to the senior receptionist role at your company.

4. Body paragraph(s)

Use the main section of your letter to tell why this receptionist job suits or interests you. For instance, maybe it would let you hone your skills in customer service. Or the employer is a nonprofit whose mission resonates with you, so you’d love to help them answer inquiries and distribute information to the public.

Following this explanation, cite a few more of your main skills or achievements , possibly as bullet points.

Mercedes Benz’s focus on customer care makes it the ideal environment for my skills. My commitment to client satisfaction will make me an asset to the company. Below are three of my recent achievements:

• Redesigned the booking system to reduce appointment wastage by 37%
• Praised for high efficiency by managers in my most recent pay review
• Reduced stationary costs by 30% by sourcing more cost-effective suppliers and implementing a new inventory system

5. Call to action

Finally, request an interview and thank the hiring manager for their consideration. You can briefly restate your ability to provide prompt, courteous service in an office setting. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I’d love to discuss this opportunity with you further. Please let me know what day and time are best for you. Thank you very much for your consideration.

Best Regards,

Emily Garcia

Receptionist Cover Letter Tips

1. highlight your adaptability.

Use bullet points to show how you can add value as a receptionist no matter what each shift brings. For instance, you could feature your talent for prioritizing urgent tasks on a busy day with many office calls and visitors. On the other hand, you might emphasize how you actively fill “downtime” with support duties like data entry or payment processing. Also, consider any improvements you’ve made to front desk procedures or phone systems and how those helped drive better efficiency or client relations.

I’m excited to tell you how my achievements have prepared me for this opportunity. These highlights include:

• Managing a welcoming front office environment by maintaining a cheerful attitude and keeping the lobby clean and organized
• Entering data into Electronic Health Records systems with 100% accuracy
• Training new administrative staff on front desk operations

2. Focus on client relations

Many receptionist jobs require frequent interactions with customers, both in person and by phone. When applying to one of these positions, provide details on your general communication style and show how that’s led to positive client interactions at the front desk or other facilities where you’ve worked.

Receiving 99% positive client feedback in 2022 was the highlight of my receptionist career to date. Feedback forms mentioned my professional demeanor and prompt handling of requests. I am excited to provide the same outstanding service to customers as a receptionist at Mercedes Benz.

3. Keep it concise

Limit your cover letter to one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a receptionist. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Receptionist Text-Only Cover Letter Templates and Examples

Dear Mr. Henson,

I would like to meet to explore how my skills and qualities can help Mercedes Benz provide incredible customer experiences in 2021. Please don’t hesitate to get in contact to arrange an interview appointment.

Gregor Moses

Emily Garcia Receptionist | [email protected] | (123) 456-7890 | Charleston, SC 09876 | LinkedIn

February 1, 2024

Beverly Johnson Office Manager Valley Dental Care (987) 654-3210 [email protected]

Dear Ms. Johnson,

Handling a high volume of calls while greeting patients at the front desk reception at my current position has taught me excellent customer service skills in a busy environment. I believe my reliability and positive attitude led management to praise my work often.

After seven years of experience as a receptionist, I am drawn to Valley Dental Care’s impressive reputation for quality patient care. Your clinic’s focus on customer service is a great fit for my skills.

Eleanor Phan Receptionist | [email protected] | (345) 678-9012 | San Francisco, CA 11223 | LinkedIn

February 8, 2024

Nancy Jennings Senior Hiring Manager Autodesk (998) 877-6655 [email protected]

Dear Ms. Jennings,

Autodesk’s mission to provide the highest possible service standards to its clients is a perfect match for my skill set. As an efficient receptionist with more than 12 years of industry experience, I believe that I am the ideal candidate to lead the Autodesk reception team. My recent successes include:

• Efficiently managing the appointments schedule with a 98% accuracy rate in 2020
• Assisting with hiring and training four new receptionists who all went on to become permanent team members
• Exceeding timescale targets for resolving client queries by 45% over three years

I would like to meet to explore how my strong leadership and excellent organizational skills can benefit both clients and colleagues at Autodesk. Please feel free to contact me to schedule a convenient interview time.

Eleanor Phan

Receptionist Cover Letter Frequently Asked Questions

Why is a cover letter useful for receptionist jobs -.

A cover letter lets you make a strong first impression and preview the polished communications style you’ll bring to the role. With a confident and engaging cover letter, you help hiring managers envision your positive interaction with their many office visitors or clients.

Should I tailor my cover letter for each job application? -

Yes. The main advantage of a cover letter over a resume is it lets you speak directly to the hiring manager about why you fit the role. By tailoring your letter to each application, you can make the most of this and boost your chances of an interview.

How do I write a cover letter for a receptionist job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you’ve provided high-quality service in other customer-facing jobs. Or maybe you were praised for streamlining processes in a recent internship. Also, consider how your work, education, or volunteer experiences align with the company’s mission.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Receptionist Cover Letter Example & How-To Guide in 2024

You're the first face people see when they walk in, and you've got multitasking skills to rival a Swiss Army knife.

You’re a receptionist, and you’re ready to greet any challenge with a smile and a solution.

But when it comes to describing all your skills and qualifications in a cover letter, you suddenly feel like you've hit a wall. 

All the professionalism and charm you have in person just don’t translate into words.

But don't sweat it—this article is your all-in-one tool kit for writing the best receptionist cover letter and getting your foot in the door for an interview.

Here's what we're going to cover:

• A Top-Notch Receptionist Cover Letter Example
• 5 Steps to Writing a Receptionist Cover Letter

3 Essential Receptionist Cover Letter Tips

Let's dive in!

Receptionist Cover Letter Example

5 Steps for the Perfect Receptionist Cover Letter

Now that you've just seen what a great receptionist cover letter looks like, it’s time to start your own.

And it’s time for us to show you how to write a cover letter ! 

Just follow these steps:

#1. Put Contact Information in the Header

Start your receptionist cover letter with your key contact information. 

Place them at the top, just like you would on your resume . Here’s what to include:

• First and Last Name. Always start with your full name.
• Job Title. Be specific about the job you're applying for, like "Front Desk Receptionist." It helps the hiring manager sort through applications faster since they’re probably hiring for several job openings.
• Email Address. Use a simple, professional email. An old quirky email won't work, so swap "[email protected]" for "[email protected]."
• Phone Number. Double-check that your phone number is correct. If you're applying outside your country, make sure to add the dial code in front.
• Location. Just the city and state or country are fine. But if you're willing to move for the job, be sure to mention that somewhere on your resume and cover letter.
• Relevant Links (optional). If you’ve got a LinkedIn profile , you can add a link.

Now, time for the hiring manager’s contact information :

• Company Name. Write down the company's name. If it belongs to a larger company, such as a hotel that’s part of a conglomerate, you can just write the hotel’s name.
• Hiring Manager’s Name. Try to find out the name of the person who’ll be reading your cover letter. Check the job ad, the company website, or LinkedIn for a head start.
• Location. If the business you’re applying to has more than one location in the same city, like a gym that’s part of a franchise, specify the exact location, such as the street address.
• Date of Writing (Optional). You can add the exact date of writing to give your receptionist cover letter a professional touch.

#2. Address the Hiring Manager

Once you've got your contact information sorted, aim to address your cover letter to the person who's going to actually read it. 

And skip the old "To Whom It May Concern" line while you’re at it. 

The trick here is to do a bit of digging. Look through the job ad, company website, or LinkedIn job post to find the hiring manager for the receptionist role you’re eyeing. That way, you can find their name and address them in your cover letter.

Use formal titles like Mr. or Ms., followed by their last name. If you're unsure about their gender or marital status, go with their full name. Like this:

• Dear Ms. Thompson,
• Dear Jamie Thompson,

If you hit a dead end in finding the hiring manager's details, don't stress. You can address the letter to the department or the company at large. Here’s an example:

• Dear Front Desk Team,
• Dear Reception Hiring Group,
• Dear HR Recruitment Staff,
• Dear Office Manager,

#3. Write an Eye-Catching Opening Statement

Hiring managers often spend just a few seconds scanning each application. So, catching their eye right away is critical to getting them to read the rest of your receptionist cover letter.

Start your first paragraph with who you are and why you're keen on the job. Your enthusiasm for the role or the company can make the hiring manager want to read more about you.

Researching the company can also really pay off. The more you know about them, the better you can show why you'd fit right in. It sends the message that you're not just firing off applications everywhere—you're genuinely interested in this particular receptionist role.

If you've got some solid receptionist experience, consider kicking off your cover letter with an experience or skill that sets you apart from other candidates. 

But remember to keep it short and sweet. The goal is to spark the hiring manager’s interest and encourage them to read more.

#4. Use the Cover Letter Body for the Details

The core part of your receptionist cover letter is where you can really dig deep into why you're the ideal pick for the job.

But don't just repeat everything from your receptionist resume . The hiring manager isn’t interested in the same information. Your cover letter is your chance to really flex your professional skills and qualifications in a way that makes you look like a better fit than every other candidate.

To do this, read through the job ad and mention any of your relevant achievements in the reception or admin fields. For example, you can make your cover letter stand out by emphasizing the specific skills mentioned in the job ad. If the position requires top-notch organization skills or multitasking skills, focus on those—not your unrelated pizza delivery skills from years ago.

Knowing more about the company can also give you an edge over other candidates. If you're familiar with their work culture or the type of clients they handle, say so in your cover letter. This shows you've done your homework and can present yourself as a good fit for their team.

Last but not least, try to give off some energetic vibes. Make it clear how eager you are for the role and how you're sure you can make a real difference with your skills and experience.

#5. Wrap It Up and Sign It

How you end your receptionist cover letter is arguably the most important part.

The goal is to leave the hiring manager with a strong, positive impression that confirms everything you’ve told them so far. So, your conclusion should briefly restate why you're the right fit for the job or sum up the key skills that prove it.

To wrap it all nicely, add a call to action to your cover letter. For example, encourage the hiring manager to take the next step, like discussing your application in more detail or arranging an interview. This proactive approach can stick with them and boost your chances of getting a call.

Finally, keep it professional with a closing line and sign your full name at the bottom. Here's an example:

Please feel free to reach out to me at the contact details provided to arrange an interview. I'm keen to discuss my application further when it suits you.

Warm regards,

If "Warm regards" doesn't resonate with you, here are some other polished options:

• Kind regards,
• Respectfully,
• Thank you for considering my application,

You've got the basics of how to write a cover letter.

Now, let's take your receptionist cover letter to the next level with some great cover letter tips :

#1. Match Your Resume

Regardless of your field, it’s essential for your cover letter and resume to reflect the professionalism you'll bring to the front desk.

Make sure your cover letter matches your resume like a uniform would match you with the rest of your team. This basically means keeping the contact information organized neatly on the page, with the same font style and size throughout your cover letter.

And just like juggling calls and visitors, you need to keep an eye on the spacing and margins to make sure your cover letter is at the right length .

Or Use A Cover Letter Template Instead

Feeling overwhelmed?

Here’s a shortcut—our cover letter templates .

Crafted with input from hiring managers around the globe, they're on-point with industry standards and look stunning. You can create your receptionist resume using our free resume templates , and then you’ll have a sleek cover letter for it in no time.

#2. Mention Skills and Keywords

Even the most well-written cover letter can fall flat if it doesn’t contain enough job-related keywords .

The truth is, that hiring managers have a checklist of what they want a candidate to bring to the table, and it’s these essential skills and qualifications that they’re looking for in your cover letter. When writing your receptionist cover letter, make sure you use enough keywords from the job ad.

But don’t just randomly throw in words you recognize. You want your cover letter to convey a story about how you’re the best candidate for the job. If the employer is looking for excellent customer service skills, you need to prove it. Mention how you developed your customer service skills and how they can help you excel at the job you’re applying for. 

#3. Proofread the Final Draft

You've already put in hard work to make your cover letter shine, so don’t let typos or grammar errors ruin your chance. Nothing screams "unprofessional" louder than sloppy writing.

In fact, most hiring managers will throw out an application over minor mistakes .

Avoid this by giving your cover letter a careful read and paying close attention to your text. It might sound obvious at first, but far too many candidates think they can skip it and end up in the hiring manager’s “no” pile.

Once you’ve done your part, try using a handy spell-checking tool like Grammarly . This can scan your text, catch errors you missed, and even suggest style improvements. Once you’re done, you can even hand your cover letter over to a friend. Having a fresh set of eyes check your cover letter can help spot mistakes both you and your spell-checking tool missed.

Key Takeaways

There you have it!

Now, you’re ready to write the perfect receptionist cover letter and land that job you have your sights set on.

But to make sure you’ve got it down, let’s recap our main points:

• Making sure your receptionist cover letter matches your resume gives your application a neat, professional look. Just use a resume and cover letter builder so you can create both documents easily.
• Structure your cover letter so that you have an intriguing first paragraph and then give the details afterwards. Use the body of your cover letter to expand on your skills, experiences, and how they make you right for the job.
• Check the job ad for relevant skills and keywords the employer is looking for. This way, you can easily match what the hiring manager wants to see and leave a great impression.
• Always proofread your cover letter before sending it. Even a tiny mistake can cost you a job opportunity, and it isn’t worth the risk.

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13 Receptionist Cover Letter Examples

Receptionists are the first point of contact, setting the tone for all subsequent interactions by providing a warm welcome and efficient service. Similarly, your cover letter serves as the initial point of contact with potential employers, setting the tone for your application by showcasing your skills, experience, and dedication. In this guide, we'll delve into the best cover letter examples for Receptionists, ensuring your application leaves a lasting, positive impression.

Cover Letter Examples

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The best way to start a Receptionist cover letter is by addressing the hiring manager directly, if their name is known. Then, introduce yourself and express your interest in the receptionist position. Make sure to mention where you found the job listing. For example, "Dear Mr. Smith, I am writing to express my interest in the Receptionist position at XYZ Company, which I discovered on your website." This shows that you've done your research and are genuinely interested in the role. It's also important to briefly highlight a key skill or experience that makes you a strong candidate for the role right at the beginning.

Receptionists should end a cover letter by summarizing their interest in the position and their qualifications. They should also express enthusiasm for the opportunity to contribute to the company. A polite and professional closing is also essential. For example, "Thank you for considering my application. I am confident that my skills and passion make me a strong candidate for this position. I look forward to the possibility of discussing my application with you further." After this, they should close with a professional sign-off like "Sincerely" or "Best regards," followed by their full name. It's also a good idea to include their contact information below their name for easy reference. This ending reiterates their interest, highlights their suitability, and shows respect for the employer's time.

A Receptionist's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, express your interest in the position, highlight your relevant skills and experiences, and conclude with a call to action. It's important to keep it concise and to the point, as hiring managers often have many applications to go through. A well-written, succinct cover letter can help you stand out and show that you respect the hiring manager's time. Remember, the goal is to pique the employer's interest so they want to learn more about you from your resume and in an interview.

Writing a cover letter with no experience as a Receptionist can seem challenging, but it's definitely achievable. Here's how you can approach it: 1. Start with a Professional Greeting: Address the hiring manager by their name if it's available. If not, use a general but professional greeting like "Dear Hiring Manager". 2. Introduction: Begin by introducing yourself and stating the position you're applying for. Mention where you saw the job posting and express your enthusiasm about the opportunity. 3. Highlight Relevant Skills: Even if you don't have direct experience as a receptionist, you likely have skills that are relevant to the job. These could include communication skills, customer service experience, organization, multitasking, or proficiency with certain software like Microsoft Office. Use specific examples from your past work, volunteer, or academic experiences to demonstrate these skills. 4. Show Enthusiasm for the Company: Do some research about the company and express why you're interested in working there specifically. This shows the hiring manager that you're invested in the company and not just applying randomly. 5. Conclude Professionally: Thank the hiring manager for their time and express your eagerness to further discuss your qualifications. Provide your contact information and close with a professional sign-off. 6. Proofread: Make sure to proofread your cover letter for any grammatical errors or typos. This is especially important for a receptionist position, as it requires attention to detail. Remember, the purpose of a cover letter is to show the hiring manager why you would be a good fit for the position, so focus on your strengths and how they align with the job description. Even without direct experience, you can still make a strong case for why you should be considered for the role.

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Receptionist Cover Letter Example

Get picked for interviews more easily and show recruiters just what you can bring to the job with an optimized Receptionist cover letter. Find out how now with expert examples and professional tips.

Receptionist Cover Letter

Do you feel like you’re a skilled Receptionist but having trouble landing interviews?

Whether you’re an entry-level Receptionist or someone who has plenty of experience , a poorly crafted application will have employers leaving you on hold. 

Don’t worry though, we’ve got the answer. 

Something to give you a major boost during the application process is a cover letter. If you’re wondering, it is proven that writing one is worth it .  

Crafting a cover letter as a Receptionist means more than just listing your previous job duties . It’s about showcasing your specific skills and knowledge that can make you an asset to a specific company in their sector. 

In this guide, we’ll walk you through the essentials of writing a Receptionist cover letter that highlights your unique qualifications. We’ll cover:

• Which certifications and training to showcase depending on the company’s sector
• Software skills to highlight 
• Keywords that will grab a hiring manager’s attention
• Equipment that any Receptionist should list in their letter

To make the process even easier, ensure that your resume is complete. Having all your qualifications in one place will make it simpler to draft your letter. 

Take advantage of our resume builder with AI-intuitive suggestions , to quickly finish or optimize your application.

Once you have your resume, and review the tips below, you’ll be ready to make an attention-grabbing cover letter.

Receptionist Cover Letter Sample

The first step in the process of crafting your letter is to review a sample. An example can give you an idea of what to include and how it should be formatted. 

Also, using our easy-to-use cover letter builder can give you ideas on how to include your information if you get stuck. 

Review the example below to get a preview of how your letter should look.

[Employer’s Name] [Company Name] [Company Address] [City, State, Zip]

Dear [Employer’s Name],

I am excited to apply for the Receptionist role at [Company Name], as advertised on [where you found the job posting]. My background as a Certified Administrative Professional (CAP) with expertise in front desk operations positions me as an ideal candidate to enhance the productivity and customer service excellence at [Company Name].

At [Previous Company], I effectively managed a multi-line phone system and streamlined appointment scheduling using tools like Microsoft Bookings. My technical proficiency extends to Microsoft Office Suite and CRM platforms such as Salesforce, ensuring meticulous management of customer interactions and office tasks.

My hands-on experience with office equipment, including printers, scanners, and security systems, complements my software skills, allowing me to support a seamless operational flow. I am particularly impressed by [Company Name]’s commitment to [something specific about the company or its values] and am eager to contribute to your team’s success.

Thank you for considering my application. I look forward to discussing my fit for the Receptionist position with you.

Warm regards,

[Your Name]

Show Off Your Different Administrative Certifications

For any applicant, certifications can prove your dedication to getting better as an employee and that you have the expertise to do a great job. 

When crafting your cover letter, highlighting these certifications can increase your credibility . Let’s explore some certifications you might include:

• Customer service training : Certifications in customer service show you know how to create a positive visitor experience.
• Technical certifications : Proficiency in specific software is often crucial for a receptionist. Certifications in Microsoft Office Suite, CRM software, or other relevant tools can set you apart.
• Certified Administrative Professional (CAP) : This is a prestigious certification that showcases a high level of administrative expertise.

Incorporating these certifications into your cover letter can be straightforward and impactful. 

Here’s a sample text:

As a Certified Administrative Professional (CAP) with additional certification in advanced customer service techniques, I bring a proven track record of efficient office management and exemplary visitor service. These certifications have equipped me with the skills necessary to enhance the operational flow and client satisfaction at XYZ Company.

Include a Certification for the Company’s Sector

By mentioning industry-specific training, it’s more likely that a hiring manager will feel that you can step in right away and be successful.

You can take a training course or complete a certification in one of these sectors and increase your odds of being hired by a relevant company.

• Healthcare 
• Hospitality 
• Educational Administration

Keywords to Include in Your Receptionist Cover Letter

If you weren’t aware of the following stat, it’s an important one . Up to 99% of Fortune 500 companies use the ATS. 

The ATS, or Applicant Tracking System, scans your application to find relevant keywords to quickly judge if you’re qualified for the next step in the hiring process. 

That means you’ll need the right keywords in your letter to give yourself the best chance of landing an interview .

Here are some you should have in your letter:

• Client relations
• Appointment coordination
• Reception area management
• Visitor screening
• Call handling
• Office supply inventory
• Document preparation
• Meeting room setup
• Information dissemination
• Service-oriented

By using these keywords in your cover letter, it will be more likely to be selected by the ATS . That makes these words essential for both entry-level and experienced applicants.

Software Skills to Mention in Your Cover Letter

Receptionists should be able to use computers to schedule, keep track of clients, and more.

That’s why it’s essential to highlight your software skills. 

Here are some key types of software that receptionists should be familiar with and list in their cover letters:

• Scheduling software : Familiarity with scheduling tools such as Calendly and Microsoft Bookings is essential for coordinating appointments and meetings seamlessly.
• Customer Relationship Management (CRM) Software : Experience with CRM systems like Salesforce, HubSpot, or Zoho CRM is valuable for managing customer information and interactions effectively.
• Database management : Skills in database software are essential for accurately entering, searching, and updating records, ensuring data integrity and accessibility.

In your cover letter, you might write:

In my previous role, I leveraged my expertise in Microsoft Office Suite and CRM software to enhance our office’s productivity. My ability to efficiently manage our client database and coordinate schedules across multiple platforms like Outlook and Calendly was instrumental in improving our team’s communication and daily operations.

Listing these in your letter is especially useful if you’re changing careers and want to add some transferable skills .

If you’re an entry-level applicant, mentioning your software skills will be a huge boost.

Highlight Your Knowledge of Receptionist Equipment

Apart from software, a hiring manager will want to know that you don’t need any practice with typical office equipment.

Demonstrating your hands-on knowledge of the physical tools in an office setting can enhance your appeal to potential employers . 

Here are some equipment you should discuss your experience with:

• Multi-line phone systems
• Office security systems
• Point of Sale (POS) systems
• Postage meters
• Printers and copiers
• Fax machines

Take a look at how you can add this information to your letter:

My familiarity with advanced multi-line phone systems and office equipment, ranging from modern printers and scanners to efficient postage meter operation, has been pivotal in maintaining the smooth operation of my previous workplaces. I am also well-versed in the use of office security systems, ensuring a secure and welcoming environment for both staff and visitors.

Writing a cover letter isn’t always the most interesting part of the hiring process, but it can show a hiring manager that you’re motivated and ready to improve the company.

You’ll be able to show off your Receptionist qualifications if you remember to:

• Mention relevant administrative certifications like CAP or sector-specific training
• Include keywords related to receptionist duties
• Discuss your familiarity with essential software and office equipment

It’s also essential to know exactly how to write a letter by keeping it concise, and easy to read . If you follow this advice, you’ll be landing an interview in no time.

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Receptionist Cover Letter Advice From HR Pros

Compared to the nuances of writing modern resumes , the art of developing convincing cover letters revolves around precision. The cover letter for a receptionist job , therefore, requires refinement, otherwise hiring managers would throw it aside.

This article presents some of the suggestions made by HR experts for compelling cover letters for receptionist jobs. Each of the subsequent sections corresponds to the 5 sections that you will have to develop in your cover letter.

The Header of the Cover Letter

The main goal of the header is to identify you to the hiring manager. The recruiter looks at the header expecting to find and know your name and contact information.

The header section in the cover letter is a lot like the Name and Contact Information section in modern resumes. The only difference is that the header section is simpler to construct and often center-aligned. Consequently, it stands out in the cover letter, so hiring managers generally see it before anything else. Not to mention that it also comes at the very top of your cover letter.

Drafting the header section of your receptionist cover letter should be easy. Everything you need to present in this section is listed subsequently:

• A line containing your full name as represented on your valid ID card.
• In addition to the names (after a comma), state your relevant educational and professional certifications, in abbreviated titles. Here is where you can include receptionist-specific certifications such as NCMOA (Nationally Certified Medical Office Assistant), CMAA (Certified Medical Administrative Assistant), and MOS (Microsoft Office Specialist Master Certification) for a receptionist in the health sector.
• A line containing your city and state of residence.
• A line containing the date you are submitting or expecting to submit the cover letter (and resume).

The Cover Letter Greeting

The cover letter greeting comes immediately after the header, containing your name and contact/address information. This section is where hiring managers begin to sift through job applications. If the greeting on a cover letter is less than satisfactory, the letter might be thrown aside.

To write a compelling cover letter greeting for your receptionist job, there are several things you need to note. First, cover letters are a lot like formal letters, and there is no room for invention in the salutation section.

Here are 2 suggestions for the best cover letter greetings for your receptionist job:

• Use the name of the hiring manager. This is the most straightforward and impactful salutation. One, it appeals to hiring managers because it is direct. Secondly, it tells them that you researched the advertised position before applying for it. Both of these points win you bonuses with HR.
• If there is no way to know the name of the hiring manager, use ‘Dear Hiring Manager’ instead. This is the more general and common salutation in cover letters. It is also very effective and carries an objective, professional tone.

Do not use any salutations outside these 2. Some applicants are known to address hiring managers in more familiar fashions like ‘Dearest Hiring Manager’ or even ‘Dear Fellow Receptionist.’ Using these greetings will only lower your chances at the job.

The Cover Letter Introduction

In traditional job application letters, a line of purpose comes immediately after the greeting. This is not the case with cover letters. The introduction section, which is usually a paragraph, comes after the salutation. The paragraph serves a similar purpose as the summary section of resumes. A convincing cover letter introduction does not only tell the hiring manager who you are but also sums up what is in the rest of the cover letter.

Your focus here should be on what you are ‘selling’ to the hiring manager. These include your skills, industry accreditations, education, years of experience, details of past employment and achievements.

Here's a general outline of the information hiring recruiters expect to see in the introduction of your receptionist cover letter:

• A line containing your full name, age, years of experience, as well as industry accreditations. Hiring managers expect you to present this information in a single, concise sentence.
• Relevant skills that would help you assist the hiring company in the capacity it requires. You should include both soft and hard skills.
• A line containing the names of some of the places you worked (or where you are currently working). The purpose of this sentence is to draw similarities between the requirements of the advertised receptionist position and your career profile.
• A line or 2 containing some of the obligations of the past receptionist engagements. Once again, you should only focus on the responsibilities that align with the advertised job description.
• 2 or 3 lines containing the most relevant and noteworthy achievements recognized by your supervisors during your previous roles.

The typical cover letter introduction does not exceed 7 precise and focused sentences. Don't dilly-dally; go straight to the point.

Middle Paragraphs of the Cover Letter

Hiring managers scrutinize the middle paragraphs of cover letters to find information about an applicant’s abilities, experience, and accomplishments. This section is made up of 2 to 3 paragraphs which take up around 70 to 75 percent of the application letter.

This section is where you outline why you should be given the gig. You may decide to focus on your skills in the first paragraph, work history in the second, and related achievements in the last paragraph. Keep each paragraph under 5 sentences to give your personal statement a compact look.

There is no established framework to follow. The important thing is to tell the recruiter what they need in order to make an informed assessment of your suitability.

The following tips will help you craft a compelling middle section for your cover letter:

• Summarize the job description in a sentence. This is to show the hiring manager that you are aware of the requirements of the advertised job.
• Make a list of your skills and certifications (academic and professional). The point of this is to show the hiring manager that you meet the requirements you cited in the first sentence.
• Go into a bit more detail about past engagements as a receptionist. Where did you work and what did you do there? This helps you provide evidence of the value and relevance of your skills and certifications.
• Use bullet points to list some of your accomplishments in your past (or current) positions.

Conclusion and Closing

This is the final section in a modern cover letter. Done well, this section will reinforce the impression your cover letter has made on the hiring manager.

To close, you can tell the hiring manager that you are qualified for this role based on your skills, past engagements, and achievements. This is also where you thank them for the opportunity, ask them to reach out to you for more explanation if required, and include contact information.

A good conclusion and closing should exhibit the same optimism and courtesy you're expected to show as a frontdesk specialist. Try to charm without being pretentious. Courteously express belief they will contact you and thank them for their consideration.

Some Notes on Formatting and Layout

As a bonus, cover letters have a greater compelling effect when they are formatted properly. The following suggestions should help you with that:

• Use special paper for your cover letter if you are turning in a physical copy to the hiring manager/company.
• Use the same font style throughout the cover letter, with single-line spacing and space after paragraphs. You may increase or decrease the font size for bulleted lists.
• Use left-aligned or justified style.
• Keep everything in the cover letter to one page.

Overall, the best cover letter for a receptionist job contains the most relevant information. So, as long as you focus on the job requirements as you present your qualifications, you are more likely to land the job.

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Receptionist Cover Letter Example

Kick-start your career and find inspiration for your new cover letter with our free, carefully composed Receptionist cover letter example. Make a copy of this cover letter example free of charge or edit it directly using our intuitive cover letter maker.

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Receptionist Cover Letter Example (Full Text Version)

Robert gostomski.

Dear Hiring Managers,

I am writing to express my strong interest in the Receptionist position at Harter Group, Inc. in Boca Raton, FL. My extensive office administration experience and skill set align well with the qualifications outlined in the job posting on LinkedIn.com. I am confident that my background makes me a valuable asset to your team and organization.

Previously, I worked as a Receptionist at Huron Law Group, Inc. for two years. In this role, I successfully managed a variety of administrative tasks including answering phones, organizing the office calendar, scheduling appointments, greeting clients, arranging travel, and overseeing office supplies. I consistently completed projects on time and was recognized with the Employee of the Month Award for my dedication to meeting and exceeding business objectives.

I hold a degree in Business Administration with a concentration in Marketing from Ball State University, where I graduated in the top 10% of my class with a GPA of 3.98. Additionally, I am a native Polish speaker with proficiency in English and basic knowledge of French. I am adept at using industry software such as Bitrix24, LibreOffice, Slack, and Trello, and possess strong organizational skills, professionalism, work ethic, and the ability to excel both independently and as part of a team.

I have attached my resume for your review. Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experience align with the needs of Harter Group, Inc.

Sincerely, Robert Gostomski

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Receptionist Cover Letter [3 Samples & Tips]

A receptionist cover letter is a 1-page document that introduces you to the hiring managers and persuades them to read your attached resume. It particularly addresses the needs of the prospective employer.

In your cover letter, you should mention why you want to work for the prospective company and what you have to offer in terms of skills, experience, and knowledge.

A cover letter for a receptionist position contains information about the applicant’s skills in managing the reception area, performing basic office administration tasks, and providing ongoing support to the staff.

How to Write a Professional Cover Letter for a Receptionist Position?

The following 8 tips will be useful to write a good cover letter:

• Include your current contact details such as an address, email, and contact number.
• Address your letter directly to the hiring manager by mentioning their name.
• Open the letter by mentioning the position title and your enthusiasm to work for a specific company.
• In the body of the receptionist cover letter, highlight your skills as a receptionist , relevant experiences, and receptionist accomplishments .
• Make a clear and concise single-page document.
• Use a plain font of 10-12 size.
• Proofread thrice for spelling or grammatical mistakes.
• Write a new cover letter for every employer because a tailored cover letter persuades the hiring manager to take a look at the attached resume.

Here are 3 excellent cover letter samples based on years of experience to guide you further.

Receptionist Cover Letter Sample 1 Experience: 15 Years

Elizabeth Jones 92 West Street San Diego, CA 90783 (000) 001-2588 [Email]

January 7, 2023

Mr. John Smith Hospital Administrator Apria Healthcare 325 Some South Street San Diego, CA 65217

Dear Mr. Smith:

As a top-performing receptionist with a 15-plus-year verifiable track record in managing busy front desks, I am eager to contribute to Apria Healthcare. Owing to my skills in providing exemplary customer service and performing secretarial tasks, I will be able to meet and exceed your expectations.

Through my hands-on experiences, I developed exceptional expertise in performing all kinds of reception tasks such as:

• Greeting and directing visitors, providing them with relevant information
• Answering telephone calls and walk-in inquiries
• Scheduling appointments
• Maintaining calendars
• Making travel arrangments
• Maintaining office records

Besides the competencies mentioned above, I offer excellent customer service, PABX management, and cash-handling skills. My previous employers recognized my ability to perform data entry and general record-keeping duties in a timely and accurate manner. The attached resume details my talents and qualifications as a receptionist.

I believe that my potential will help me excel as a Receptionist for Apria Healthcare and would welcome the chance to meet with you to discuss this in detail. I will contact your office next week to see whether you need additional information.

Thank you for your time and consideration, and I look forward to meeting with you in the near future.

Elizabeth Jones (000) 001-2588 Attachment: resume

Receptionist Cover Letter Sample 2 Experience: 10+ Years

Alexandra Kevin 340 Some Lane Green Field, WI 53221 (000) 524-5487 [Email]

Mr. Jake Stuart HR Manager Intermountain Healthcare 604 Jaguar Ave Green Field, WI 53221

Dear Mr. Stuart:

This letter is a strong expression of interest in the Receptionist position at Intermountain Healthcare, as advertised on indeed.com. My 10+ years of experience as a receptionist, coupled with exceptional customer service and communication skills, make me a great contender.

Some of my professional strengths which directly relate to your needs include:

• Greeting walk-in customers and guiding them according to their needs
• Calendar and correspondence handling
• Appointments scheduling
• Taking and forwarding incoming calls
• Bills generation and payments processing
• Managing clerical tasks and electronic database systems efficiently while adhering to the client’s privacy and confidentiality laws

The attached resume further highlights my qualifications and achievements. I would appreciate the opportunity to meet with you to discuss my abilities and your specific requirements in detail.

Thank you in advance for your consideration, and I look forward to hearing from you soon.

Alexandra Kevin (008) 214-4145

Attachment: Resume

Receptionist Cover Letter Sample 3 Experience: 5+ Years

Jennifer Bright 701 Claiborne Street Danville, VA 36281 (000) 625-2356 jennifer @ email . com

Mr. Oliver Mater Manager HR Trinity Group 123 Shore Drive Danville, VA 13242

Dear Mr. Mater:

With my passion to bring perfection to the front desk and administrative work, I offer my services as a Receptionist for Trinity Group. As a highly motivated and punctual individual with an exceptional 5+ years’ track record, I am eager to contribute to your ongoing success.

As can be seen on the attached resume, I am proficient in managing day-to-day administrative and front-desk work.  Specifically, I am very talented in:

• Handling multi-line telephone exchanges and routing phone calls to appropriate individuals.
• Greeting visitors in a very polite and friendly manner.
• Handling the visitor entry and security processes.
• Writing, sending, and receiving correspondence and emails.
• Working efficiently with co-workers to maintain a healthy team environment.
• Utilizing Microsoft Word, Outlook, and Excel to perform clerical and reception tasks.

Furthermore, I possess effective team-building skills and a high level of accuracy, which is the prime reason for my success as a receptionist. My employers commend my ability to work efficiently with customers and coworkers.

The attached resume details my relevant experience, accomplishments, and skills. I will call you after a few days to set up an interview date and will be available at (000) 625-2356 if you need more information.

Thank you for your time and consideration.

Jennifer Bright

Enc. Resume

What to Include in the Cover Letter for Receptionist Job?

The following information should be included in a receptionist’s cover letter in order to make it attractive.

• A friendly and fun personality of the applicant
• Good communication and interpersonal skills
• Ability to handle the multi-line phone system
• Customer service insight
• Ability to work collaboratively while working under pressure
• Microsoft Office and front desk applications

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Receptionist cover letter example

The role of a receptionist is paramount for any organisation, and writing a receptionist cover letter is often more complex than you might expect.

As a receptionist looking for work, the first thing to consider is your cover letter. The cover letter will need to show that you are a people person with a positive and engaging personality. The cover letter is relatively short, so it can be difficult to get the tone just right to represent who you are and why you are applying for the role. How can you get your strengths and abilities across, in around 300 words?

This guide, together with our receptionist cover letter example, will discuss the following topics:

• How to ensure you select the most appropriate cover letter format, as well as the general paragraphs that should appear on the receptionist cover letter.
• How to make the most of the wording of each cover letter section, your introduction, body text, and conclusion.
• Important aspects to consider when writing your cover letter.
• How to ensure you don’t make any mistakes on the receptionist cover letter that might cost you an interview.

The next sections will guide you through the process of writing your receptionist cover letter. You will learn how to approach it before you even sit down to start typing, and how to ensure it makes an impact. Let’s get started.

Resume.io is a resource for job seekers of all experience levels and fields. With our occupation-specific cover letter examples, we help you find your voice and impress the employer with your unique qualifications.

Best format for a receptionist cover letter

Although the content of your cover letter is important, you shouldn't overlook the format. The format will ensure your receptionist cover letter is clear, concise, and easy to read. Adhering to a set format and structure will help ensure you cover all of the important points.

When considering the format of the receptionist cover letter, these are the main elements it should contain:

• A strong header that makes an impact
• The salutation of the person you are sending it to — you might find these details in the job application specs
• An introduction to set the scene
• The main body of the cover letter
• A conclusion to sum up the details covered in the receptionist cover letter, together with a call to action

Your receptionist cover letter will need to show an understanding of the main functions of a receptionist and what the expectations will be. You want to make it clear that you recognize what the day-to-day running of a reception desk entails, together with any pressures it may include. You shouldn’t just focus on the aspect of communicating with people, as there is a lot more to it and you will be expected to have a strong grasp of this.

You can find more information on how to write your cover letter in our comprehensive cover letter guide . We will go into more detail on the specifics of a receptionist cover letter, including maximising the impact of each part of the letter.

Below you will find a receptionist cover letter example, which you can use as a good reference and even adapt for your own receptionist application.

Dear Recruitment Team,

Having watched Seafront Bank with interest for some time, I’m very excited about the opportunity to apply for the Receptionist position, as advertised on your website. The way your organisation has grown in such a short time is nothing short of impressive, as is your outstanding reputation

I am confident in offering the qualifications you desire, including the ability to engage with clients in a positive way that upholds your reputation for excellence.

With a strong desire to help people, I am extremely personable, with a friendly, poised demeanour. Working in customer service roles for five years has equipped me with the right experience to help drive your organisation forward.

I am available at your earliest convenience to discuss the opportunity in more detail, and look forward to hearing from you.

The average salary for a receptionist in the UK is £8.88 per hour, according to Payscale . Receptionists play an important role in any organisation, as they are the first person visitors to an organisation, as they are the first person visitors come into contact with. A friendly, welcoming demeanour is an important attribute for a receptionist, as they represent the organisation and help provide a positive first impression.

Cover letter header

Believe it or not, some candidates completely forget about the cover letter header. This is where you display your contact details, along with your name and position title. So if this information is missing, the hiring company has no means of contacting you. Some recruiters will only look as far as the cover letter, and if it makes enough of an impact, they may decide to contact you straight away.

Always write your email, telephone number, and other relevant contact information in a header that is part of the document body. It should not be in a header, which could get missed by the applicant tracking systems (ATS) software that many hiring organizations use.

If you are active on social media and have a good network — especially including reviews/recommendations — you may also want to include a link to these on your cover letter. For instance, if you have recommendations on LinkedIn from previous employment, this can be an attractive prospect for future employers. If they can quickly see that others recommend you as a receptionist, it will be a positive indicator that they should take your application forward to the next stage.

Aim of the cover letter header: Provide basic information on how the hiring company can reach you — telephone, email, address — with the addition of social media platforms if it offers some benefit. Think about what information the company needs to know and what may give you an advantage forward to the next hiring stage.

Cover letter greeting/salutation

Receptionists understand the importance of a positive impactful greeting, more than most. After all, this is one of the significant aspects of their day-to-day job. The cover letter greeting needs to be respectful and designed to suit the respondent.

The cover letter salutation will be more formal than how you would greet someone at the reception desk, or how you would write an email. For instance, you should not just say ‘hi or hello’ on a receptionist cover letter. It is much more professional to address your cover letter to the hiring manager by name, if you have this information, simply as “Dear Mr/Mrs Surname". You should never write “Dear David” or “Hello David”; you should always use the recipient's surname with a formal salutation.

As a general rule, it is always best to try and address the cover letter to an individual by name. When you use the recipient’s name, it helps build an instant rapport. However, you may not always know who the cover letter recipient will be, or be able to find out. In this case, you can address it “Dear Recruitment Team” or “Dear Receptionist Hiring Manager.” 

Main purpose of the greeting/salutation: As a receptionist, you must show your professionalism, and using a formal greeting will help ensure this.

Cover letter introduction

How do you approach a cover letter introduction? Think of it this way: when you speak to someone for the first time and introduce yourself, you are creating a first impression — one that can be difficult to change. A positive introduction between two individuals can help forge a lasting relationship.

Consider this when you are writing your receptionist cover letter. You only have one opportunity to make an introduction, so you really want to grab the attention of the reader and make a positive first impression. The introduction is the soul of the cover letter. It should be a couple of sentences at the most and powerful enough to entice the hiring manager to want to read more.

The hiring manager wants to know what kind of receptionist experience you have, and that you are aware of the challenges this role can present. The main point is that you are a strong communicator, with excellent organisational skills, who will give a positive first impression of the company. If you can capture this in your cover letter introduction, you will be onto a winner.

Main aim of a cover letter introduction: What impression do you want the hiring manager to get when they read the start of your cover letter? How can you ensure they want to read more about you?

Below are the greeting and introduction from our receptionist cover letter, which you can adapt to your professional details

Having watched Seafront Bank with interest for some time, I’m very excited about the opportunity to apply for the Receptionist position, as advertised on your website. The way your organisation has grown in such a short time is nothing short of impressive, as is your outstanding reputation.

Cover letter middle part (body)

The focus of the middle part, or body, of your cover letter should be the most important career history highlights that are relevant to the job. You can alter this for each job that you are applying for, as there will be different elements to each role. It is up to you what format you use for this — for instance, bullet-point lists for main achievements, and quantifiable if possible. 

This is the place to show who you are and what you can do. Don’t be afraid to be proud of your achievements. You should be confident in your abilities, as this will show in the language you use in the body of your cover letter.

The examples you use should reflect your ability to deal with challenging situations — for instance, demanding visitors looking for information or a busy reception area. What do you do in your role that ensures visitors are happy with how you have attended to them? How do you treat visitors and go above and beyond for them?

We know that receptionists are not paid particularly well, so anyone doing this job really needs to enjoy the role and love dealing with people. You need to be someone who is passionate about helping others and giving them a positive impression. You also need to be highly organised and efficient, with the ability to work well on your own initiative.

Communication is the main aspect of a receptionist role, so this is the main skill you should focus on in the cover letter.

Main aim of the cover letter body: Help the hiring manager to understand what a reception area that you run would look like. How would you ensure that visitors have a positive impression of the organisation through your initial interaction?

Our receptionist cover letter sample illustrates what you might include in the middle part.

How to close a receptionist cover letter (conclusion and sign-off)

The conclusion is the round-up of the cover letter sample, and the chance to leave a final and lasting impression. The hiring manager should be left with reassurance that you are extremely interested in the role, and why it is the right fit for you. 

The reader must understand the qualities you can bring to the role. Put yourself in the position of hiring managers and what assurance they would want to shortlist your job application. What sets you out from the rest, and why would they be crazy to ignore you? The cover letter is a teaser to the CV, and it should be a stepping stone for further discussion at the interview. Make the hiring manager want to learn more about you.

Your cover letter conclusion should reiterate what you believe is important about the role of a receptionist. It also should show that you are keen to hear back from the employer, but doesn’t presume that you will. That's where a call to action comes in, which gives your cover letter readers a sense that you expect some kind of follow-up at their end.

There is a fine line between sounding confident and arrogant, so tread carefully here. For example, it is acceptable to say that you look forward to hearing from them, or that you are available for an interview at any time. But don’t say that you can’t wait for your interview. Although well-intended, this can come across as presumptuous, which might not be too appealing to the hiring manager.

Your concluding paragraph is followed by simply "Sincerely" or "Regards" above your name.

Main purpose of the cover letter conclusion/sign-off: Why do you think you should be interviewed and what final thought can you leave the hiring manager with?

Below is the closing section of our receptionist cover letter, which can be modified to suit.

Writing psychology: showing your work ethic through your receptionist cover letter sample

It may be a good idea to think about your cover letter sample as a short insight into your career and credentials. The receptionist cover letter paves the way to your CV, which will go into much more detail about your skills and experience. The reader should leave your cover letter with a good idea of the type of person you are and what you can potentially bring to the company and the role. 

It is always a good idea to back up your successes by quantifying them. For example, instead of saying you "managed a switchboard". you could say you "managed a switchboard with 200 lines and over 300 calls per day". As you can see, this gives the hiring manager a much clearer image of what you can do and achieve. 

Your receptionist cover letter should achieve the following to help you progress to the next stage:

• Show how you would treat visitors and ensure they have a positive experience with their first point of contact.
• Give the reader peace of mind that you understand how a reception operates and you can deal with the challenges that may arise.
• How you approach your day-to-day work and your work ethic.

The day-to-day role of a receptionist can vary from being hectic to having quiet spells. Make sure you give the hiring manager reassurance that you can deal with both, and organise your time well. The role of a receptionist can often include dealing with difficult customers, and the hiring manager will want to be sure that you have the disposition to be able to deal with this.

Common mistakes on a receptionist cover letter, and how to avoid them

As a receptionist, there is the expectation that you will be able to communicate well, verbally and also in written format. Therefore, your cover letter should be well presented and free from any errors, as this will reflect your abilities. Some common mistakes to avoid:

• Spelling and grammar – proofread your cover letter and run it through grammar and spell check. Any errors, no matter how minor, will reflect negatively on your ability to communicate effectively in the written format – something that is important in a receptionist role.  
• Keep to the point – hiring managers don’t want to spend long reading applications, after all, they usually have a number to get through. Cover the bases but stick to the point, short and sweet is the way to go with your receptionist cover letter.

Key takeaways for a receptionist cover letter

• The reader should know what visitors can expect from you when they arrive at the reception.  
• You should show that you can deal with a range of visitors and any challenges that may arise.  
• Use examples to support any claims you make about your expertise.  
• Leave the reader curious to find out more, i.e. to take a look at your CV.  
• Use our cover letter samples to get an idea of how to approach this.

At Resume.io, we aim to make your cover letter as simple as possible. We have ready-made cover letter templates waiting for you to start compiling your own version. We hope that this guide has given you some ideas on how to go forward with creating your receptionist cover letter.

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