un administrative assistant cover letter

17 Professional Administrative Assistant Cover Letter Examples for 2024

Your administrative assistant cover letter must immediately highlight your organizational skills. Employers seek meticulous attention to detail in candidates. In the second paragraph, showcase your ability to communicate effectively both verbally and in writing. Your cover letter should reflect your interpersonal expertise and capacity for seamless office management.

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Cover letter guide.

Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrative Assistant Cover Letter

Key Takeaways

By Experience

Crafting a compelling administrative assistant cover letter can be a tricky part of your job search. You've found the perfect position, and the application calls for a cover letter, not just a repetition of your resume. It's your chance to share a standout achievement, giving it life beyond bullet points. Striking the balance between professionalism and a fresh, unique voice—without stepping into clichés—is essential, all while keeping it to one succinct page. Let's guide you through creating a cover letter that opens doors.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your administrative assistant cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a administrative assistant cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the administrative assistant cover letter it would write for you.

If the administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Administrative Assistant resume guide and example
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• HR Administrative Assistant cover letter example
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• Legal Secretary cover letter example
• Hotel Front Desk Receptionist cover letter example
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Administrative Assistant cover letter example

Leroy Bayley

New York, NY

+1-(234)-555-1234

[email protected]

• Customization: The cover letter is tailored for an Administrative Assistant role, emphasizing the applicant's relevant experience and achievements, such as leading initiatives to improve scheduling and task management systems.
• Demonstration of Results: It showcases quantifiable success by mentioning a specific instance where the applicant's actions led to a 20% productivity increase, which is compelling evidence of their potential impact on the company.
• Company Research: The letter reflects the applicant's awareness of the company's values by mentioning its commitment to quality and innovation, suggesting that the candidate has done their homework and is genuinely interested in the company’s culture and goals.
• Call to Action: The cover letter concludes with a proactive call to action, inviting the hiring manager to schedule an interview, which demonstrates the applicant's keenness to move forward in the application process.

The format of your administrative assistant cover letter: structure, fonts, margins, and more

Your administrative assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your administrative assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your administrative assistant cover letter:

• Use the same font in your administrative assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your administrative assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your administrative assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a administrative assistant cover letter

• Header: This includes your contact information, the date, and the employer's contact information, necessary for ensuring the recruiter can easily get in touch with you.
• Greeting: Tailor this to the hiring manager if possible, as personalization can demonstrate your attention to detail—a crucial skill for an administrative assistant.
• Introduction: Briefly introduce yourself and express your enthusiasm for the administrative assistant role, highlighting your organizational skills and readiness to support the workplace efficiently.
• Body: In one or two paragraphs, detail your relevant experience, skills in managing office tasks, proficiency in software used for administration, and any specific achievements or accolades that underline your suitability for the role.
• Closing: Reiterate your interest in the position, thank the reader for their time, offer any additional attachments like references, and provide a call to action, such as a request for an interview, showcasing proactive communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: Necessary for managing schedules, coordinating meetings, and handling multiple tasks effectively.
• Strong communication abilities: Crucial for drafting correspondence, engaging with clients, and conveying information clearly to other team members.
• Proficiency in office technology: Knowledge of office software, such as Microsoft Office Suite and email management, for efficient completion of tasks.
• Attention to detail: Vital for accurate data entry, proofreading documents, and maintaining records without errors.
• Time management expertise: Ability to prioritize tasks, meet deadlines, and manage the executive's calendar efficiently.
• Proactive problem-solving: The capacity to anticipate potential issues and take initiative to resolve them, minimizing disruptions to daily operations.

Kick off your administrative assistant cover letter: the salutation or greeting

When writing your administrative assistant cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your administrative assistant cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Hiring Manager,
• Dear [First Name Last Name],
• Dear [Job Title],
• Dear [Department Name] Team,
• Dear [Company Name] Recruiter,
• Dear Sir or Madam,

The administrative assistant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your administrative assistant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your administrative assistant cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your administrative assistant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

What comes next: your administrative assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrative assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrative assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your administrative assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your administrative assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your administrative assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

No experience administrative assistant cover letter: making the most out of your profile

Candidates who happen to have no professional experience use their administrative assistant cover letter to stand out.

Instead of focusing on a professional achievement, aim to quantify all the relevant, transferrable skills from your life experience.

Once again, the best practice to do so would be to select an accomplishment - from your whole career history.

Another option would be to plan out your career goals and objectives: how do you see yourself growing, as a professional, in the next five years, thanks to this opportunity?

Be precise and concise about your dreams, and align them with the company vision.

Key takeaways

Summarizing the most important aspects in writing your administrative assistant cover letter, remember to:

• Create a personalized administrative assistant cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrative assistant cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrative assistant cover letter with two sentences that reflect what is most important about your application;
• Your administrative assistant cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrative assistant cover letter with a nod to the future with what you aim to achieve in this potential role.

Administrative Assistant cover letter examples

Explore additional administrative assistant cover letter samples and guides and see what works for your level of experience or role.

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9 Administrative Assistant Cover Letter Samples [+Writing Guide]

An administrative assistant cover letter is a one-page document that introduces a job seeker to the employer. It is a self-marketing tool that introduces you and your qualifications to the prospective employer.

While an administrative assistant resume lists your relevant experiences and qualifications, your cover letter expresses your potential and how you can use your skills to contribute to their goals.

Take a look at the following tips and samples in order to craft a perfect cover letter for an administrative assistant resume .

How to Write a Great Cover Letter for Administrative Assistant?

Study the following tips in order to write an exceptional cover letter for an administrative assistant job.

• The opening sentence of your cover letter must be eye-grabbing.
• Indicate the source and reference number of the job, if possible.
• Show your interest in working for a specific organization.
• Mention how your  achievements as an administrative assistant , as well as skills and abilities that will help you contribute to the prospective company.
• Customize your letter as per the needs of the employer.
• The length should be no more than one page.
• Write simple words and short sentences to make it reader-friendly.
• Double-check for typos and grammatical errors before sending it.

Administrative Assistant Cover Letter Sample 1

Sara Wilson 65 Lakewood Street, Los Angeles, CA 96541 (000) 584-8545 [Email]

August 28, 2021

Ms. Anna Doe Human Resources Manager Star Shipping Corporation 88 Albert Avenue Los Angeles, CA 93147

Re: Administrative Assistant Position (Ref # 3221)

Dear Ms. Doe:

Your recent posting for an Administrative Assistant perfectly fits my qualifications and experiences, and I am sending my resume as a strong expression of interest in this position. Utilizing my talents and a successful track record in the administrative arena, I’ll be able to contribute to your team actively.

Through my hands-on administrative experiences, I developed exceptional clerical expertise and problem-solving skills, as well as excellent attention to detail. Specifically, I offer the following skills:

• Typing and distributing correspondence
• Maintaining office files
• Taking and recording minutes of meetings
• Managing repair/maintenance tasks
• Making travel arrangements
• Greeting and helping visitors
• Taking and forwarding phone calls

Furthermore, I demonstrated the ability to maintain the confidentiality of information. I am recognized for resolving complex problems and disputes. My exceptional communication skills, coupled with a calm nature, helped me to handle stressful situations as well as demanding clients.

I would welcome the chance to meet with you in an interview to discuss my skills and your expectations. Thank you for your time and consideration, and I look forward to hearing from you soon.

Sara Wilson (000) 145-3233

Attachment: resume

Administrative Assistant Cover Letter Sample 2

Remo Hernandes 58 North York Street Detroit, MI 54211 (000) 482-9250 [Email]

Mr. Henry Dermot Human Resources Manager  Benchmark Inc. 12 Fullerton Avenue Detroit, MI 63939

Dear Mr. Dermot:

Your posting for an Administrative Assistant on indeed.com indicated requirements that match my background and qualifications almost exactly. As an accomplished administrative professional with a 9-plus-year track record, I believe that I possess the right skill set that your company is seeking.

As can be seen in the attached resume, I have extensive experience working in busy office environments. In essence, I am an expert in the following tasks:

• Answering telephone calls
• Managing calendars
• Arranging travels
• Taking minutes of meetings
• Performing record-keeping duties

At my previous workplace, I had been recognized as a multitasker. My positive approach helped me to create a fun and friendly environment that resolved the disputes between coworkers.

As an active problem-solver and an extremely organized individual, I can perform all tasks diligently and perfectly. In fact, I enjoy taking on new challenges every day.

The attached resume contains the results I have achieved in challenging office situations. I would welcome an opportunity to meet with you to discuss my candidacy in further detail. If you require further information or a telephonic interview, please feel free to contact me at (000) 525-3296.

Thank you very much for considering my credentials for the Administrative Assistant position at Benchmark Inc.

Sincerely, 

Remo Hernandes (000) 525-3296

Administrative Assistant Cover Letter Sample 3

Gerald Victor (000) 478-9712 [email protected]

Mr. Ian Rogers Human Resources Manager Viral Pick 88 6th Street SE Warwick, RI 97021

Dear Mr. Rogers:

I am excited to learn that Viral Pick is seeking an administrative assistant for its Warwick office. With my strong and diverse administrative and clerical background, I am convinced that I will be a valuable asset to your administrative team. 

I have excelled as an administrative professional in fast-paced environments that require confidentiality. In fact, I am extremely talented in keeping “all the balls in the air” while juggling multiple projects.

Precisely, my qualifications include the following:

• Expert in scheduling meetings and appointments
• Ability to take and record notes and minutes of meetings
• Known to act as a point of contact for internal and external contacts
• Solid track record of effectively handling correspondence, such as emails, letters, and memos
• Able to create and maintain records and filing systems
• Unmatched ability to prepare meeting agendas and information packs
• Deeply familiar with preparing and maintaining project documents

My solid administration background, along with customer service experience will help me to surpass your expectations. I am eager to meet with you in person to discuss this in detail. Thank you for your consideration.

Gerald Victor

Administrative Assistant Cover Letter Sample 4

Samantha Marshall (000) 598-9632 [email protected]

Mr. John Doe Hiring Manager ABC Company 58 Some Street Austin, TX 52147

Dear Mr. Doe:

As a detail-oriented administrative professional with exceptional attention to detail, I am applying for an Administrative Assistant position at ABC Company. 

I offer 3+ years of hands-on experience in all aspects of administrative assistance including front desk handling and operating automated systems for administrative support. From taking minutes of meetings to office management and making travel arrangements for executives, I am well versed in everything.

Some of my attributes that are most relevant to your job description include:

• Able to work independently while supporting team initiatives.
• Skilled in maintaining calendars, files, documents, and correspondence.
• Expert in typing, faxing, photocopying, filing, and cataloging.
• Successful track record of taking notes and dictations, meeting minutes, and recording voice instructions.
• Effective verbal and written communication skills in English and Spanish.
• Thorough understanding of office policies and procedures.
• Ability to maintain the confidentiality of information.

I have attached my resume for your review, and look forward to discussing how I may be able to efficiently contribute to your office in the capacity of an Administrative Assistant. Thank you for your time and consideration. 

Samantha Marshall (000) 598-9632

Administrative Assistant Cover Letter Sample 5

Emma Lodge 5622 Main Street East Greenwich, RI 77903 (000) 333-3333 emma @ email . com

Mr. Luke Hamilton Human Resources Manager  Lexington Co. 890 Carolina Avenue East Greenwich, RI 88999

Dear Mr. Hamilton:

I am interested in speaking with you regarding the advertised position of Administrative Assistant at Lexington Co. My administrative experiences and business education have prepared me to contribute to the ongoing success of your organization efficiently.

I offer eight years’ track record of working successfully in the administrative arena, the last three of which I have worked as an administrative assistant exclusively. Executive support, office management, and customer care are my specialties. I deem myself an expert at both database administration and document preparation. Above all, I am proficient in setting priorities that is why I have been successful in devising and implementing strategic solutions to complicated problems. Not to mention, I offer a background of exemplary performance.

As a detail-oriented and passionate administrative assistant, I would like to meet with you in person to discuss this position in depth. To follow up, I will call your secretary after one week. Thank you for your time and consideration.

Sincere regards,

(Signature) Emma Lodge (000) 524-9656

Administrative Assistant Cover Letter Sample 6

MARSHA HALLOWAY 924 New Jersey Avenue, Waycross, GA 85471 (000) 998-9994 [Email]

Mr. Kenneth Cole Human Resources Manager  Nielsen 4622 Indian Avenue Waycross, GA 70127

Dear Mr. Cole:

I am sending the attached resume in response to your Administrative Assistant job posting. The attributes that I have developed through my work in administrative capacities describe me in three words – competent, professional, and highly organized.

With considerable attention to detail in every aspect of assistantship akin to both events and projects, I can project professionalism at every stage of administrative and office support. Since I have worked with the different departments on a large scale, I am knowledgeable in scheduling and coordinating all kinds of activities within the office. Moreover, I possess exceptional computer skills which would help me in completing assigned tasks in a time-efficient manner.

I am confident that my passion for working in a support role by exercising knowledge of core departmental functions would be of immense contribution to your company. I would welcome the opportunity to meet with you and discuss how I could contribute to Nielsen.

Thank you very much for your consideration and professional courtesy in reviewing my application.

(Signature) Marsha Halloway

Administrative Assistant Cover Letter Sample 7

Sara Peter 525 7th Street San Francisco, CA 52145 (200) 000-9876 sara.peter @ email . com

Mr. John Brown Human Resources Manager  PG&E Corp 25 Some Address San Francisco, CA 65321

Dear Mr. Brown:

I’m contented to apply for the Administrative Assistant position, as advertised on your website yesterday. Along with a post-graduate diploma in office administration and six years’ extensive experience in the administrative arena, I am confident in my aptitude to become a key member of your team.

As you will note from my enclosed resume, I have worked as an Administrative Assistant in different organizations of San Francisco. Through my experiences, I acquired superb communication skills, cultural understanding, and office support work experience.

Specifically, I am highly skilled in:

• Drafting correspondences
• Managing phone calls
• Scheduling appointments
• Arranging meetings
• Maintaining the calendar
• Providing support to managers
• Dealing with clients

As the attributes mentioned earlier make me a perfect candidate for this position, I would like to meet with you to discuss this further. I will call you after eight working days to see if a meeting can be arranged. If you require to contact me in the interim, you may reach me on my cell phone at (000) 000-9876 or via email at sara.peter @ email . com.

Thank you for your time and consideration, and I look forward to hearing from you soon.

(Signature) Sara Peter

Administrative Assistant Cover Letter Sample 8 (Email Version)

Email Subject:  Re: Administrative Assistant Position (Job Ref # 8712)

Ms. Jane Anderson Human Resources Manager ABC Company 541 Atlanta Ave Baton Rouge, LA 69852

Dear Ms. Anderson:

I am eager to join ABC Company as an Administrative Assistant because I realize that ABC Company’s dedication to developing an excellent team environment creates a demanding yet satisfying work environment. My Associate Degree in administration and one year of experience as an Administrative Assistant make me a perfect candidate for this position. I am eager to leverage my professional and academic experience to contribute to your bottom line.

Based on my understanding of your Administrative Assistant position and your business operations, here are some aspects of my employment history that seem most relevant to meet your needs:

• Reorganized office administrative procedures which resulted in a 50% increase in overall efficiency
• Scheduled appointments and tour arrangements efficiently
• Took dictation from directors and assigned work to staff
• Adapted to office regulatory policies and procedures
• Prepared and organized records, statistics, and reports about company operations
• Introduced new strategies, instructions, and procedures regarding office cleanliness
• Composed memos utilizing word processing software, write notes, and made presentations
• Operated complex office machines

My qualifications, coupled with great enthusiasm to assist others and learn from experiences, make me an exceptional candidate for the Administrative Assistant position at ABC Company.

Thank you for your time and consideration. I look forward to meeting with you and demonstrating the match between your requirements and my abilities. I will call you next week to follow up.

John Doe (000) 111-1234

Resume attached: (John-Administrative-Assistant-Resume.pdf)

Administrative Assistant Cover Letter Sample 9

Subject: Re: Application for Administrative Assistant Position (ID 35211)

Email Body:

This email and the attached resume is a strong expression of interest in the Administrative Assistant position, as advertised in indeed.com. My hands-on experience in the administrative field, strong work ethic and friendly attitude coupled with high attention to detail and exceptional communication skills make me a perfect fit.

Through my hands-on experiences, I developed expertise in managing meetings and calendars, arranging travels, taking minutes of meetings, preparing checks for daily deposits, mailing forms to customers, and preparing correspondence using Microsoft Office Suite. I never hesitated to go above and beyond what is expected from me.

Specifically, my following attributes are relevant to your needs:

• A friendly and obliging attitude
• Eagerness to work hard in order to finish tasks before time
• Demonstrated ability to multi-task in a fast-paced environment to attain company goals
• Strong aptitude for handling phone calls, email management and inquires resolution
• Known to maintain 100% confidentiality of information
• Exceptional talent for motivating others to attain the common goals of the organization

As a performance-driven Administrative Assistant, I would welcome the chance to meet with you to talk regarding my qualifications and administrative skills in detail. I will call you next week to inquire whether you need further information. In the interim, I can be reached at (009) 655-5472.

Thank you for your time and consideration of my application for the Administrative Assistant position at ABC Company.

Sara Michael

Attachment: (Sara-Resume.doc)

Administrative Assistant Cover Letter Format

As a business norm, your letter should be addressed to a specific person. Otherwise, it might be treated as junk mail. You need to write only the last name of the employer, such as “Dear Mr. /Ms. (Last Name)”

First Paragraph

Express your interest in the administrative assistant’s job opening at a specific company. Show your enthusiasm to meet and exceed the expectations of the employer while utilizing your relevant skills and traits. Demonstrate your passion for making a significant contribution to the prospective company.

Second and Third Paragraphs

Discuss your most relevant qualifications, skills, and experiences. That includes your core capabilities, administrative expertise, key achievements, and transferable skills. Also, add your knowledge of the company’s services or products and your admiration of its tasks and challenges.

Last Paragraph

Restate your enthusiasm to work for the prospective company as an administrative assistant. Don’t hesitate to ask for an interview time convenient to the employer. State your method of follow-up (Via phone or email). Provide the reader with your contact number and email address. Thank the hiring manager for his/her consideration.

Use a professional end such as “Sincerely yours” or “Best Regards.” Write only your legal name by giving space of two lines. Sign your cover letter above your name. Mention the enclosures in the last such as a resume, transcript, recommendation letter, etc.

Additional Guidelines to Write the Best Administrative Assistant Cover Letter

• Write a new cover letter for each company you apply. It seems a time-consuming and challenging task, but this trouble will bring ultimate success.
• Use the same font and paper as your resume.
• Keep your letter logical and clear.
• Use single spaces in the body of your cover letter.
• Save a copy for your every cover letter into your computer. It will help you during the interview.

A cover letter is an essential part of your job application documents and your primary communication with the prospective employer. Therefore, never underestimate its importance. That said, a job seeker must send a cover letter along with their resume and other job application documents when applying for an administrative assistant job.

In fact, a compelling administrative assistant cover letter distinguishes you by enticing the hiring manager to read the attached resume and call you in an interview subsequently.

By all means, it is an excellent opportunity for you to move your application to the top of the pile.

• Administrative Officer Cover Letter Sample [+Writing Guide]
• 3 Executive Administrative Assistant Cover Letter Samples
• Administrative Assistant Thank You Letter After Interview: Sample & Tips
• Administrative Assistant Cover Letter No Experience: 2 Samples and Writing Guide

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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

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Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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3 Administrative Assistant Cover Letter Examples (Guide)

• Understanding the Role of an Administrative Assistant Part 1
• How to Create an Effective Administrative Assistant Cover Letter Part 2
• Administrative Assistant Cover Letter Structure Part 3
• Administrative Assistant Cover Letter Example Part 4
• Administrative Assistant Cover Letter Example (No Experience) Part 5
• Administrative Assistant Cover Letter Example (Transitioning) Part 6
• Introduction to Your Cover Letter Part 7
• Presentation of Relevant Skills Part 8
• Demonstrating Your Experience Part 9
• Concluding Your Cover Letter Part 10
• Proofreading and Editing Your Cover Letter Part 11

Part 1 Understanding the Role of an Administrative Assistant

As an administrative assistant, you play a vital role in supporting the daily operations of a business or organization. You are often the first point of contact for clients or visitors, so having excellent communication skills is important. Your ability to multitask, prioritize, and stay organized contributes to the smooth running of the office and overall success of the team.

In this role, you’ll be responsible for handling various tasks such as answering phone calls, managing calendars, scheduling appointments, and filing documents. In some cases, you might also be asked to provide support in bookkeeping, data entry, and maintaining office supplies. As an administrative assistant, staying proactive and demonstrating strong time management skills is imperative for staying on top of the many tasks that come your way.

Many administrative assistants gain experience as they work, but you can also choose to pursue formal training in business administration or a related field to help you stand out in the job market. As you develop your skills and adapt to industry changes, you’ll likely find opportunities to advance your career or transition into other roles within the organization.

Part 2 How to Create an Effective Administrative Assistant Cover Letter

When applying for an administrative assistant position, your cover letter plays a key role in showcasing your skills, experience, and passion for the job. To create a strong impression, follow these tips:

• Customize your letter to the specific company you’re applying to. Research their values, their needs, and their culture. Address the hiring manager by name, if possible, to make a personal connection and show that you’re genuinely interested in the position.
• Focus on highlighting your relevant skills and experience. As an administrative assistant, mention your strong organizational abilities, attention to detail, communication skills, and proficiency in various software tools. Give specific examples of your achievements and how they’ve benefited previous employers.
• Make sure your letter has a clear structure. Start with an engaging opening paragraph that explains your interest in the position and why you’re the ideal candidate. In the next paragraph, discuss your professional experience and the skills you’ve developed to support your application. Mention any relevant certifications or training courses you’ve completed. Close your letter confidently, expressing your enthusiasm for the opportunity and gratitude for their time and consideration.
• Proofread your letter thoroughly. Ensuring your cover letter is free of typos, grammatical errors, and awkward phrasing shows your professionalism and attention to detail – important qualities for an administrative assistant.

Part 3 Administrative Assistant Cover Letter Structure

• Your Contact Information : Include your name, address, phone number, email, and the current date.
• Salutation : Address the recipient with their name or, if unknown, use “Dear Hiring Manager.”
• Introduction : Explain the purpose of your letter and mention the job you’re applying for, as well as how you found the job listing.
• Body : In 1-2 paragraphs, highlight your relevant skills, experience, and achievements that make you an ideal candidate for the position. Use specific examples and quantify your accomplishments.
• Closing : Express your gratitude for their time and consideration and mention your interest in interviewing for the position. Close with a professional closing like “Sincerely” or “Best regards,” followed by your full name.

Administrative Assistant Cover Letter Examples

Part 4 administrative assistant cover letter example.

Dear Hiring Manager,

I am writing to apply for the Administrative Assistant position I saw on your company’s website. With over five years of experience in the role, I believe my skills and track record make me the perfect candidate for your team.

In my previous position as an Administrative Assistant at X Company, I successfully managed various administrative tasks, such as scheduling meetings, maintaining the office calendar, and organizing travel arrangements. I also gained experience in basic bookkeeping and data entry, which allowed me to contribute significantly to the efficiency of the office.

During my time at X Company, I was consistently praised for my attention to detail and ability to multitask. I increased my department productivity by 20% by implementing a new filing system and revamping digital organization measures. I also spearheaded a project to streamline internal communication methods, which led to a 15% reduction in meeting time.

I would love the opportunity to bring my expertise and enthusiasm to your company. Thank you for considering my application. I look forward to discussing my qualifications with you further.

[Your Name]

Part 5 Administrative Assistant Cover Letter Example (No Experience)

I am writing to express my interest in the Administrative Assistant position at your company. Although I have no prior experience in this role, I am confident that my skills and qualifications make me a strong candidate for the position.

Option 1: As a recent graduate with a degree in [Degree Field], I have developed strong organizational and communication skills that I believe would be valuable in an administrative role.

Option 2: Through my degree in [Degree Field] and [number of years] years of experience in various roles, I have developed strong organizational and communication skills that I believe would be valuable in an administrative role.

Additionally, I am proficient in Microsoft Office and have experience using various office equipment.

I am a quick learner and have a strong work ethic, which I believe would allow me to quickly adapt to the needs of your company. I am excited about the opportunity to learn and grow in this position and would be committed to providing excellent support to your team.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Part 6 Administrative Assistant Cover Letter Example (Transitioning from Another Role)

I am excited to apply for the Administrative Assistant position at your company. As a professional with [number of years] years of experience in [previous role], I am confident that my skills and experience make me a strong candidate for this role.

In my previous role, I developed strong organizational and communication skills through managing projects, coordinating with team members, and communicating with clients. These skills, combined with my attention to detail and ability to prioritize tasks, demonstrate that I am well-equipped to excel in an administrative role. Additionally, I am proficient in Microsoft Office and have experience using various office equipment, including printers, scanners, and phone systems. I am confident that my experience and skills make me a strong candidate for the position.

I am excited about the opportunity to transition into an administrative role, as I believe it would allow me to further develop my skills and contribute to your team in a meaningful way. I am a quick learner and have a strong work ethic, which I believe would allow me to quickly adapt to the needs of your company.

Part 7 Introduction to Your Cover Letter

When you start writing your cover letter, it’s important to address the recipient properly. If you know their name, use it with a respectful greeting such as “Dear Mr.” or “Dear Ms.” followed by their last name. If you don’t know their name, using “Dear Hiring Manager” is a good alternative.

Introduction

Your opening paragraph should grab the reader’s attention and showcase your enthusiasm for the position. Begin by mentioning the specific job title you’re applying for, and if possible, include a reference to where you found the job posting. This helps show your genuine interest in the role and the company. Next, introduce yourself briefly, including your current job title and a relevant accomplishment that highlights your abilities as an administrative assistant. To make your hook more impactful, keep the sentences short and focused on your strengths and experience in providing administrative support.

Part 8 Presentation of Relevant Skills

Transferable skills.

When crafting your administrative assistant cover letter, focus on showcasing your transferable skills. These are skills you’ve gained from various life experiences, which can be applied to the job regardless of the industry.

For example:

• Communication skills : Emphasize your ability to effectively communicate with colleagues, clients, and supervisors, whether in person, over the phone, or through email.
• Organization : Highlight your knack for managing schedules, arranging meetings, and keeping track of important documents.
• Time management : Demonstrate your ability to prioritize tasks and complete them within deadlines.
• Interpersonal skills : Mention any experiences where you’ve worked well with others or helped resolve conflicts.

Remember to provide specific examples to support your skills, such as mentioning how you’ve successfully coordinated events or maintained detailed records.

Job-Specific Skills

In addition to your transferable skills, you can emphasize job-specific skills for an administrative assistant role. These skills are typically specific to the industry or company you’re applying to. Some examples of such skills include:

• Technical abilities : Detail your proficiency in using essential software, such as Microsoft Office Suite, or any specialized programs relevant to the position.
• Data entry : Showcase your skills in accurate and efficient data entry if the role requires handling large amounts of information.
• Customer service : Explain how you’ve excelled in assisting clients or customers, either in a support role or as the first point of contact.
• Industry knowledge : If you have experience in the related industry, mention any familiarity with relevant terms, software, or common practices.

By highlighting both your transferable and job-specific skills with real-life examples, you can effectively demonstrate your competency as an administrative assistant in your cover letter. This will grab the attention of potential employers and increase your chances of landing interviews.

Part 9 Demonstrating Your Experience

Prior job experiences.

When writing your cover letter as an administrative assistant, it’s important to highlight your previous job experiences. Your experience shows the employer you have first-hand knowledge and expertise in the field. Make sure to describe the roles you played in previous jobs and how those experiences prepared you for the potential new position. Use specific examples that showcase your strengths, such as organizing company events, managing office supplies, or any experience in handling complex tasks and meeting deadlines.

Avoid being too generic with your job descriptions—instead, describe how your past experiences uniquely fit the expectations for the administrative assistant position you’re applying for.

Relevant Achievements

Showcasing your relevant achievements is another key aspect of an effective cover letter. Employers appreciate when you demonstrate a proven track record of success, as it gives them confidence that you’ll be able to achieve the same in their organization. Share quantifiable results, such as successfully decreasing office expenses or increasing efficiency in a project you managed.

Don’t hesitate to mention any awards or recognition you received in your previous roles, as well as any courses or certifications you completed to show your commitment to professional growth. This can make you stand out from other candidates and illustrate your value as an administrative assistant.

Part 10 Concluding Your Cover Letter

Call to action.

Encourage the hiring manager to get in touch by showing your enthusiasm and interest in the administrative assistant role. For example, you can write something like:

“I am eager to contribute my skills and expertise to your team and believe that I would be a valuable addition. Please feel free to contact me at your earliest convenience to discuss this opportunity further.”

This simple call to action can prompt the hiring manager to reach out to you for an interview, thus increasing your chances of being considered for the position.

Closing Remarks

As you conclude your cover letter, make sure to maintain a friendly and professional tone. Express gratitude for the hiring manager’s time and consideration. For example:

“Thank you for considering my application. I am looking forward to the possibility of working together and contributing to the success of your organization.”

Finally, close your letter with a professional sign-off such as “Sincerely” or “Best regards,” followed by your full name. By doing so, you’re ending your letter on a positive note, making it more likely for the hiring manager to remember your application.

Part 11 Proofreading and Editing Your Cover Letter

Before hitting “send” on your administrative assistant cover letter, take some time to proofread and edit it. Minor errors or a disorganized structure can leave a negative impression on hiring managers. Follow these simple tips to ensure your cover letter is polished and professional.

• Start by reading through your cover letter a few times, focusing on clarity and coherence. Make sure your sentences flow logically, and your ideas are well-articulated. Keep the tone friendly, but maintain a professional air. Use the active voice to convey your qualifications assertively.
• Check for common grammatical mistakes, typos, and punctuation errors. Enlist the help of a grammar checking tool, or ask a friend to take a look with a fresh pair of eyes. Pay attention to details like the correct spelling of the company’s name and proper formatting for dates and addresses.
• An effective administrative assistant cover letter should be tailored to the specific job and company. Research the company’s mission, values, and recent news or achievements. Incorporate this information into your cover letter by highlighting how your skills align with their needs.
• Ensure you’re revealing your personality and enthusiasm for the role. While maintaining a professional tone, let your cover letter reflect your passion for the administrative field and the unique qualities you bring to the table. With careful attention to detail and a strong focus on building a personalized, friendly, and professional cover letter, you’ll be well on your way to impressing potential employers.

Frequently Asked Questions

How can i write a great cover letter as an administrative assistant fresh graduate.

As a fresh graduate, focus on your education and any internship or volunteer experiences you’ve had. Highlight the relevant coursework you’ve taken, key projects you’ve completed, and soft skills such as time management, organization, and communication you’ve gained. Don’t forget to mention your enthusiasm for the administrative field and your eagerness to learn and grow in the role.

What should I include in an email cover letter for an administrative assistant role?

An email cover letter for an administrative assistant role should be concise and include the following information:

• A clear subject line: Mention the job title and your name.
• A professional greeting: Address the hiring manager by their name if possible.
• A brief introduction: State your interest in the role and your connection to the company.
• A summary of your qualifications: Discuss your key skills and experiences relevant to the administrative assistant position.
• A closing statement: Reiterate your interest in the role and provide your contact information.
• Your signature: Add a professional sign-off and include your full name, email address, and phone number.

How can I showcase my relevant attributes for an administrative assistant in a cover letter?

To showcase your relevant attributes, begin by making a list of the job requirements and skills listed in the job description. Then, think about your experiences, achievements, and abilities that align with those requirements. Use specific examples from your work history or education to illustrate your capabilities. Be sure to emphasize transferable skills like communication, organization, and multitasking.

What are some winning examples of cover letters for an administrative position?

Winning cover letter examples for an administrative position typically include:

• A strong opening that grabs the reader’s attention.
• A clear understanding of the job requirements and how your skills relate to them.
• Examples of specific accomplishments demonstrating your skills and experiences.
• An expression of your enthusiasm for, and commitment to, the administrative field.
• A persuasive closing that encourages the hiring manager to contact you for an interview.

How can I tailor my cover letter specifically for a position as an Administrative Secretary?

To tailor your cover letter for a position as an Administrative Secretary, do the following:

• Research the company and understand its values, culture, and needs.
• Mention the job title in your opening paragraph, and explain why you’re interested in this specific role.
• Address the key requirements for an Administrative Secretary, such as attention to detail, organization, and communication skills.
• Provide examples from your experiences that speak to the unique responsibilities of the role, like scheduling, preparing documents, and coordinating events.
• Display an understanding of any industry-specific knowledge you may need, such as legal or medical terminology, if applicable.

What are some tips for demonstrating administrative skills in a cover letter?

When demonstrating administrative skills in a cover letter, consider these tips:

• Use action verbs: Words like “managed,” “organized,” and “coordinated” convey your capabilities.
• Quantify your achievements: Include numbers to show the impact of your work in previous roles.
• Highlight relevant tools and software: Mention any experience you have with popular office programs or specialized software.
• Show adaptability: Emphasize your ability to learn new systems, multitask, and prioritize tasks in a fast-paced environment.
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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

You’re in a hurry and don’t want to waste time writing your cover letter? Try our cover letter builder . Choose a template and get expert on-the-go guidance.

Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

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Administrative Assistant Cover Letter

Use this sample administrative assistant cover letter to help you write your own job-winning letter. Send a cover letter with your resume and get the reader's attention and interest.

Make sure that your admin assistant job application gets the consideration it deserves. The cover letter is one of the most important documents of your job search.

 A good cover letter will get your resume read and advance you to the interview stage of the administrative assistant hiring process.

Administrative Assistant Cover Letter Example

Your Name Your Address Your Contact details (phone and email) Date Mrs Mary Stevens Hiring Manager ABC Company 15 South Parkway Long Island, NY 11551

Dear Mrs Stevens

In response to your job opening, please consider my resume in your search for an Administrative Assistant. I believe my background and skills closely match your job requirements and I am confident I can make a positive contribution to ABC Company.

Some of my key skills that are relevant to this opportunity include:

• over 5 years professional experience in an administrative capacity providing support and assistance to both a single department and multiple individuals throughout the company.
• in-depth experience in data management, research, report writing, developing presentations, drafting correspondence, organizing meetings and travel, event management and customer service.
• a comprehensive working knowledge of various computer applications including MS Word, Excel, Powerpoint and Access.
• an independent worker with a reputation as a resourceful problem-solver who uses her initiative and organizational skills to get the job done.
• regarded as a competent team member who is always prepared to go the extra mile 
• proven ability to remain focused and self-directed in a fast paced work environment while dealing with conflicting demands

If you are looking for a motivated administrative assistant who is committed to the highest standards of work performance I would welcome the opportunity to meet with you for an in-depth discussion.

I am available for an interview at your earliest convenience, please contact me via phone or email to arrange a time and date for us to meet.

Thank you for your time and consideration and I look forward to speaking with you soon

Jane Watson

How to write a good administrative assistant cover letter

• To write an administrative assistant cover letter or email that gets the hiring manager's attention and interest, study the job requirements carefully and know which key skills the employer is looking for.
• This list of administrative assistant duties that apply to different admin assistant positions in a range of environments will help you develop a persuasive cover letter.
• Be sure to highlight your strengths as they relate to these job requirements.
• Include the right keywords in your cover letter

How to start and close an effective cover letter

How you start your cover letter is key to getting your cover letter read with interest. Find out how to write an effective cover letter intro

Close your cover letter strongly to ensure that the reader moves quickly on to your resume. 

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Understand the role of the administrative assistant

Gain a clear picture of the duties and skills of an administrative assistant professional  in order to write a relevant and convincing cover letter.

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5 Administrative Assistant Cover Letter Samples in 2024

• Administrative Assistant (AA) Cover Letter
• Entry-Level AA
• Executive AA
• Write Your Administrative Assistant Cover Letter

You’re an organized professional, capable of making quick decisions on the fly. Paperwork gets organized, meetings are scheduled, and calls are answered with proper etiquette when you’re on the job.

However, does your cover letter serve as the perfect complement to your administrative assistant resume , thereby enhancing your candidacy for your next administrative assistant role?

Writing a great cover letter that encapsulates your comprehensive skill set is no small feat. So, we’ve created expert-researched administrative assistant cover letter examples designed to assist you in showcasing your abilities effectively, ensuring you stand out as the ideal candidate for the administrative assistant position you aspire to secure in 2024. To further streamline the process, our cover letter generator can help tailor your application to perfection.

Administrative Assistant Cover Letter Example

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123 Fictional Avenue Raleigh, NC 27602 (123) 456-78790

June 15, 2023

Leila Akbari LexisNexis 123 Fictional Avenue Raleigh, NC 27602

Dear Ms. Akbari:

I have long admired LexisNexis’s commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I am ready to contribute from day one as your next administrative assistant.

During my time at PrecisionHawk, I have leveraged my skills in a fast-paced corporate environment, where I oversaw database management for a department of 30 employees. By rigorously maintaining and proactively handling data with Excel, I boosted efficiency by 32%, which helped inform strategic decisions that drove our team’s success.

Beyond the technical aspects of my role, I have a keen eye for event planning and execution. As the lead planner for our annual corporate retreat, I managed budgets, logistics, and vendor relationships to host events later recognized for their smooth execution and thoughtful design. Last year, our event saw a 27% increase in attendance, received positive feedback, and most importantly, fostered team building and camaraderie.

As a PACE-certified professional, I bring a high level of proficiency in administrative duties, and I’m prepared to support LexisNexis in its goals for efficiency, transparency, and accuracy. Administrative roles require a keen attention to detail, a proactive mindset, and a dedication to efficient operations—qualities I have honed and demonstrated throughout my career.

I am inspired by LexisNexis’s innovative approach to harnessing the power of information. The potential to contribute to this process excites me, and I look forward to discussing my experience and qualifications with you further. Thank you for your time, and I anticipate our future conversation.

Best regards,

Anika Meyer

Enclosures: Resume Professional Administrative Certificate of Excellence (PACE)

Why this cover letter works

• Keywords you find from the company’s about page like “information-driven insights,” “centered around efficiency,” and “harnessing the power of information” show you’ve cared enough to research this organization—and that you were willing to put in time to make that connection, a pretty desirable trait in an administrative assistant!

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Entry-Level Administrative Assistant Cover Letter Example

Copy this text for your Entry-Level Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77005 (123) 456-7890

Emre Erdoğan BP America Inc. 123 Fictional Lane Houston, TX 77005

Dear Ms. Erdoğan,

I’m writing to apply for the administrative assistant role at BP America Inc., a company that has impressed me with its unwavering commitment to excellence and innovation. I believe my work ethos aligns well with BP’s values, and I’m keen to contribute my skills and dedication to your organization.

During my internship at GreenTech Solutions, I developed a solid foundation in administrative tasks, with a focus on Microsoft Office Suite, Microsoft Outlook, Google Calendar, and Dropbox. My organizational skills allowed me to manage around 162 appointments and meetings for the executive team. This improved the workflow and resulted in a 27% decrease in scheduling conflicts.

Additionally, I’m experienced in event coordination from my role at the Office of Student Affairs at my college. I helped to organize roughly 23 events during the academic year, overseeing logistics and execution. I utilized Google Calendar, effectively managing event schedules.

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I am eager to join a team that values efficiency and actively supports sustainability initiatives.

I look forward to the possibility of discussing how I can contribute to your team. Thank you for considering my application.

Maria Martínez

• Link your opening with a strong closer to wrap up effectively. You should re-emphasize your alignment with the company’s mission and express eagerness to contribute to its culture to portray a genuine interest in the company and the role.
• Also, providing specific examples from past experiences can show how you’ve applied relevant skills even without extensive full-time experience.

Executive Administrative Assistant Cover Letter Example

Copy this text for your Executive Administrative Assistant cover letter!

123 Fictional Avenue Detroit, MI 48211 (123) 456-7890

Thiago Barbosa Lear Corporation 123 Fictional Lane Detroit, MI 48211

Dear Mr. Barbosa,

Lear Corporation’s dedication to innovation and excellence within the automotive industry has always been a source of inspiration for me because of its commitment to sustainability. That’s why I’m eager to contribute to your success as an executive administrative assistant, a role that aligns seamlessly with my robust experience.

In the last five years at General Motors, I held the pivotal position of executive assistant to the CEO. My responsibilities encompassed managing the CEO’s schedule and effectively coordinating an average of 50 weekly contacts using Google Calendar. This ensured an ideal flow of appointments. I also showcased my proficiency in Microsoft Word and Excel by handling intricate reports, sensitive documents, and complex budget spreadsheets. This mastery contributed to a notable 33% boost in operational efficiency.

Beyond managing schedules and documents, I hosted and moderated approximately over 20 weekly WebEx meetings. By ensuring glitch-free sessions and reducing technical issues, I enhanced meeting efficiency by 28%, which was reflected in heightened participant satisfaction.

My experience is bolstered by outstanding communication skills, a meticulous eye for detail, and a knack for prioritizing tasks effectively. These attributes allowed me to deliver high-quality work within strict deadlines in my previous role.

I look forward to potentially discussing my application further, and demonstrating how I can contribute to Lear Corporation’s mission of driving advancements in the automotive industry. Thank you for considering my application.

Aisha Alaoui

• Emphasizing significant improvements you’ve made in your previous roles signals the potential impact of your addition to the team.
• Mentioning the company’s mission statement toward the end of your cover letter shows you’ve researched the company and resonate with its objectives, indicating a cultural fit.

Senior Administrative Assistant Cover Letter Example

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123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

November 20, 2023

James Smith The Walt Disney Company 123 Fictional Lane Los Angeles, CA 90001

Dear Mr. Smith:

I’m excited about the prospect of combining the magic of Disney with the magic of administrative efficiency as your next senior administrative assistant. Inspired by childhood Disney classics, I now seek to make a unique impact behind the scenes at The Walt Disney Company. Equipped with over seven years of experience and a tool kit of skills, I’m keen to leverage my expertise to enhance productivity at Disney.

My recent tenure as the lead administrative assistant at Paramount Pictures saw me redefine the use of Microsoft Office Suite. By innovating our procedures and automating 28% of tasks using Word and Excel, I achieved a substantial 12% increase in overall productivity. By honing my email and calendar management skills, I also successfully diminished the time spent coordinating meetings from 37 to a brisk nine minutes.

Before Paramount Pictures, I leveraged Excel for spreadsheets and data analysis to incredible success at Millenium Films. My efforts enhanced the accuracy of our annual budgeting and forecasting, leading to a significant 19% decrease in financial discrepancies. Furthermore, my integration of QuickBooks into our administrative processes brought about a remarkable 38% reduction in paper waste within 3 months.

My expertise in email and calendar management was put to good use at Apex Fintech Solutions. I successfully orchestrated an overhaul of our email system, implementing a new filtration protocol that segregated internal, external, and priority communications, reducing email traffic by 27%.

I’m thrilled to contribute to a legacy as cherished and celebrated as Disney’s. I look forward to discussing how my experiences and aspirations could match the exciting possibilities on your team. Thank you for your time, and I hope to connect with you soon.

Sofia Kowalski

• Sizing your paragraphs evenly ensures visual harmony. And while you may use a refined, formal tone for more traditional companies, a startup culture can do with subtle casualness.

Legal Administrative Assistant Cover Letter Example

Copy this text for your Legal Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77001 (123) 456-7890

Emma Johnson Baker Botts LLP 123 Fictional Lane Houston, TX 77001

Dear Ms. Johnson:

Moved by Baker Botts’ long-standing legacy of leading the legal scene since 1840, I’m inspired to apply my skills as a legal administrative assistant within your esteemed firm. Being involved in shaping the future of your clientele across varied industries by anticipating business opportunities and challenges is a pathway that resonates perfectly with my desire to make complex legal processes more efficient and accessible.

From my most recent position at Haynes and Boone, my LexisNexis prowess became integral to successful outcomes. Beyond efficiently managing a volume of 33+ legal databases for six attorneys, my expertise facilitated a 22% annual improvement in case research times. By streamlining database access, our attorneys improved their focus on case strategies and solutions, directly contributing to client satisfaction.

Before that, my experience at Chamberlain Hrdlicka emphasized the importance of refining transcription skills. Becoming conversant with transcription software like Express Scribe Professional, I transcribed 25+ legal documents weekly, yielding a 19% reduction in transcription errors. My initiative made the legal process easier for lawyers, which in turn ensured speedier resolution of client’s cases.

I started my career at Bracewell, where I mastered organizing legal databases effectively. Through implementing solutions like Clio Manage and PracticePanther, I cut down the document retrieval time by 18%. This eventually helped our attorneys spend more quality time building strong client relationships.

This journey across Houston’s legal firms, with a progressive role in all, sets me in the right place to contribute to Baker Botts LLP reputation. I look forward to making the law more approachable, efficient, and impactful for clients and attorneys. Your time and consideration are much appreciated.

Luca Moretti

• Consider Luca’s example: he didn’t glorify Baker Botts LLP through some generic lens. He took a step back in time to the 1840s, appreciating the firm’s long journey. Won’t such authenticity stand out? Alternatively, recognize a recent accolade the company won or one of its highly acclaimed innovative projects.

Related cover letter examples

• Administrative Assistant Resume
• Business analyst
• Human resources
• Operations manager
• Product manager

Write an Effective Administrative Assistant Cover Letter

Admin assistants are organized and accurate. Start by reviewing the job description and focusing on key skills for the position’s needs, like phone etiquette and travel planning. It helps show hiring managers you meet their exact needs for the role.

Grab attention with a customized greeting and intro

Correspondence for emails and other forms of written communication is in your wheelhouse as an admin assistant, so you should do great on this part.

Pretend you’re writing to an important client. Search the job description, company website, and LinkedIn (or other social media platforms) for the hiring manager’s contact info. If despite every effort, you can’t find a specific person to address in the greeting, include something like “Dear [company name] hiring staff.”

Once you’ve nailed the greeting, you need a compelling opener. Pull in introductory information about your interest in the company. For instance, you could reference your connection to their mission or how you’d fit into the position, such as your love for data management, if that’s a key need in the role. 

Use your skills in building connections to avoid being too generic at all costs, like the example below. It doesn’t address a specific person in the greeting, and the opening paragraph doesn’t mention core aspects of the position.

Yikes, too generic!

I was excited to come across this job! I’m an experienced professional with the skills you need.

Have you ever wanted to catch someone’s attention in correspondence? Use those abilities to write a specific opener like the one below. You can immediately tell who the cover letter is for with a specific addressee and the company, LexisNexis, mentioned in the first sentence. Plus, it shows interest in the company’s culture and needs by referencing information-driven insights and a dynamic team environment.

Highly specific opener for the win!

Dear Ms. Akbari,

I have long admired LexisNexis’ commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I’m ready to contribute from day one as your next administrative assistant.

Tailor the body to the company’s needs

You’re no stranger to the need for data and details in business settings. The same is true for the body of your admin assistant cover letter to properly display your skills.

Administrative professionals use a variety of skills and technology during daily tasks. You may go from entering customer data to scheduling travel plans in an instant. Tailoring what you write here to the company’s needs is ideal.

Does the job description mention Google Suite for managing schedules? Then your experience using Google Calendar to schedule Zoom meetings with 99% accuracy would be great to mention.

Try something like this:

A well-rounded skills and results-oriented body paragraph

Come full circle with your closing paragraph

When speaking with customers, you close by rounding out all the information to ensure they grasp everything. That’s what the closing of your admin assistant cover letter should do.

Connect with the company’s needs and values one last time to reinforce your fit, such as your passion for providing a great customer experience if you’ll be greeting clients or answering calls.

Also, include a call to action, such as “I hope to hear from you soon.” It’s the same way you’d reinforce your interest in a client you want to hear back from.

What you don’t want to do is pull in irrelevant information to the job’s needs or not have any call to action, like the closer below. 

We’re missing something here!

I’ve been using computers from a young age, which is why I believe I’m the ideal candidate for the role. You can count on my tech-focused ability to get the job done right.

Thank you for reading my cover letter.

Instead, connect with the company’s needs like the closer below. It restates key skills like technology, organization, and communication essential for admin assistants. Plus, it reconnects with the sustainability values of BP America Inc. with a friendly call to action at the end.

Use a closer that connects with the role!

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I’m eager to join a team that values efficiency and actively supports sustainability initiatives.

Maria Martinez

Administrative Assistant Cover Letter Mistakes to Avoid

• Keep your administrative assistant cover letter tidy! Organization is crucial in your job role, so demonstrating this by making sure your body paragraphs flow well is wise. If a recruiter gets lost or off-track while skimming an administrative assistant cover letter, they’ll probably push that application package aside: If an applicant can’t organize a cover letter well, how are they going to keep track of appointments and important deadlines?
• Another way to showcase attention to detail (especially those within individual documents, which you handle on a daily basis) is to find clever uses for keywords from the job description. Check the “job requirements” section for some good starting points, looking for chances to enhance a point that overlaps with the company’s needs.
• Speaking of the organization’s needs and mission, you’ll want to align yourself there as well. A reference to the obstacles currently outlined in the job ad or business website shows you’re prepared to adapt to individualized requirements and help where you’re needed. That’s a highly desirable skill when looking for someone to book the CEO’s next flight and hotel room!
• Opening and closing cover letters can end up being common pitfalls for aspiring administrative assistants like yourself. Since attention to detail and organization are such critical parts of your role, you’ll want to open with a personalized greeting and an opening paragraph that briefly summarizes how a couple of your skills will enrich the organization. Your closer should wrap up some highlights from your letter’s body, concluding with a grateful and clear call to action.

You’re used to analyzing correspondence quickly, so use those skills to review the job description and see if you can find the name of a hiring manager or contact person. Otherwise, look through LinkedIn or the company website to track down the name of an HR manager or the department lead you’d be assisting.

Find core parts of previous positions or experiences you can relate to the role. For instance, if you provided customer service at a retail job, that would be great to include, and you could share metrics like achieving high customer satisfaction scores.

When speaking to clients, you likely match their tone to connect with them. Do the same in your cover letter by matching your tone to the job’s description. Is the job description friendly and business casual? Then using the same style and discussing the energy you bring to the workplace would be ideal.

Sample cover letter for Full Time position at UN

Programme assistant.

Sarah Wilson

2891, Sallie Street Albany, New York 32240 712-457-8020 [email protected]

September 01, 2013

Debbie Orson Senior Executive (Recruitment) Melinda Foundation Albany, New York 32240

Dear Debbie,

I am applying for the position of a Program Assistant as I believe my energetic personality, friendly nature, and multi-tasking ability are perfect for the job. It is my confidence that when you go through the attached resume, you will consider me as the right choice.

I am skilled in handling operational and administrative support duties. I can maintain confidential records, coordinate with in-house staff and other organizations, develop and maintain new and effective filing systems, prepare presentations and work on MS Office and the Internet. I can also contribute to the Program planning and developmental activities for corporate staff, children, adults and residential support.

In addition, my professionalism and relation building skills are very useful in travel management. I have managed Program travel budget for the Staff and have interacted with Regional Office staff for venue booking and permission of the Program. I have also contributed my skills in the preparation of a workshop for corporate staff. The workshop was conducted to help the people in dealing with stress, fatigue and professional commitments.

My experience and passion for the job have made me a successful Program Assistant for my employer. I welcome the opportunity to meet you in person and share my experience, qualifications and skills in detail. Call me to fix a meeting anytime that matches with your timetable.

Enclosure: Resume