cover letter how to write for a job

How to Write a Cover Letter: Your Full Guide (With Tips and Examples)

It’s a familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples , do some chores, watch that cursor blink a few more times, and finally Google something like “how to write a cover letter”—which hopefully brought you here. But you still might be thinking, does anyone really read cover letters? Why do they even exist?

First: Yes, we can assure you that cover letters do, in fact, get read. To some hiring managers, they’re the most important part of your job application. And regardless, you don’t want to miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.

To ensure your letter is in amazing shape (and crafting it is as painless as possible), we’ve got easy-to-follow steps plus examples, a few bonus tips, and answers to frequently asked questions.

Get that cover letter out there! Browse open jobs on The Muse and find your dream job »

What is a cover letter and why is it important?

A cover letter is a brief (one page or less) note that you write to a hiring manager or recruiter to go along with your resume and other application materials.

Done well, a cover letter gives you the chance to speak directly to how your skills and experience line up with the specific job you’re pursuing. It also affords you an opportunity to hint to the reviewer that you’re likable, original, and likely to be a great addition to the team.

Instead of using cover letters to their strategic advantage, most job applicants blabber on and on about what they want, toss out bland, cliché-filled paragraphs that essentially just regurgitate their resume, or go off on some strange tangent in an effort to be unique. Given this reality, imagine the leg up you’ll have once you learn how to do cover letters right.

How long should a cover letter be?

An ideal cover letter typically ranges from a half page to one full page. Aim to structure it into four paragraphs, totaling around 250 to 400 words, unless the job posting states otherwise. Some employers may have specific guidelines like word or character limits, writing prompt, or questions to address. In such cases, be sure to follow these instructions from the job posting.

How to write a cover letter hiring managers will love

Now that you’re sold on how important cover letters are, here are eight steps to writing one that screams, “I’m a great hire!”

Step 1: Write a fresh cover letter for each job (but yes, you can use a template)

Sure, it’s way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off. But most employers want to see that you’re truly excited about the specific position and organization—which means creating a custom letter for each position.

While it’s OK to recycle a few strong sentences and phrases from one cover letter to the next, don’t even think about sending out a 100% generic letter. “Dear Hiring Manager, I am excited to apply to the open position at your company” is an immediate signal to recruiters and hiring managers that you’re mass-applying to every job listing that pops up on LinkedIn.

At the same time, there’s nothing that says you can’t get a little help: Try out one of our free cover letter templates to make the process a bit easier.

Step 2: Add your contact info

At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you’d like. Some contact info you might include (and the order to include it in):

• Your pronouns (optional)
• Your location (optional)
• Your email address
• Your phone number (optional)
• Your Linkedin, portfolio, or personal website URL (optional)

Note that only name and email are mandatory, and you don’t need to put a full address on a cover letter or resume anymore. A city and state (or metro area) are more than enough. So your header might look like this:

Inigo Montoya he/him Florin Metropolitan Area [email protected] 555-999-2222

If the job posting tells you to submit your cover letter in the body of an email, you can add your contact info at the end, after your name (and if you’d like to forgo the email address here, you can—they have it already). So your sign off could look like this:

Violet Baudelaire she/her [email protected] 123-123-1234

https://www.linkedin.com/in/violet-baudelaire/

Step 3: Address your cover letter to the hiring manager—preferably by name

The most traditional way to address a cover letter is to use the person’s first and last name, including “Mr.” or “Ms.” (for example, “Dear Ms. Jane Smith” or just “Dear Ms. Smith”). But to avoid accidentally using the wrong title—or worse, inadvertently misgendering someone—first and last name also work just fine.

If “Dear” feels a bit too stiff, try “Hello.” But never use generic salutations like “ To Whom it May Concern ” or “Dear Sir or Madam.”

For more help, read these rules for addressing your cover letter and a few tips for how to find the hiring manager .

Step 4: Craft an opening paragraph that’ll hook your reader

Your opening sets the stage for the whole cover letter. So you want it to be memorable, friendly, conversational, and hyper-relevant to the job you’re pursuing.

No need to lead with your name—the hiring manager can see it already. But it’s good to mention the job you’re applying for (they may be combing through candidates for half a dozen different jobs).

You could go with something simple like, “I am excited to apply for [job] with [Company].” But consider introducing yourself with a snappy first paragraph that highlights your excitement about the company you’re applying to, your passion for the work you do, and/or your past accomplishments.

This is a prime spot to include the “why” for your application. Make it very clear why you want this job at this company. Are you a longtime user of their products? Do you have experience solving a problem they’re working on? Do you love their brand voice or approach to product development? Do your research on the company (and check out their Muse profile if they have one) to find out.

Read this next: 30 Genius Cover Letter Openers Recruiters Will LOVE

Step 5: Convey why you’d be a great hire for this job

A common cover letter mistake is only talking about how great the position would be for you. Frankly, hiring managers are aware of that—what they really want to know is what you’re going to bring to the position and company.

So once you’ve got the opening under wraps, you should pull out a few key ideas that will make up the backbone of your cover letter. They should show that you understand what the organization is looking for and spell out how your background lines up with the position.

Study the job description for hints . What problems is the company looking to solve with this hire? What skills or experiences are mentioned high up, or more than once? These will likely be the most important qualifications.

If you tend to have a hard time singing your own praises and can’t nail down your strengths , here’s a quick trick: What would your favorite boss, your best friend, or your mentor say about you? How would they sing your praises? Use the answers to inform how you write about yourself. You can even weave in feedback you’ve received to strengthen your case (occasionally, don’t overuse this!). For example:

“When I oversaw our last office move, my color-coded spreadsheets covering every minute detail of the logistics were legendary; my manager said I was so organized, she’d trust me to plan an expedition to Mars.”

Step 6: Back up your qualifications with examples and numbers

Look at your list of qualifications from the previous step, and think of examples from your past that prove you have them. Go beyond your resume. Don’t just regurgitate what the hiring manager can read elsewhere.

Simply put, you want to paint a fuller picture of what experiences and accomplishments make you a great hire and show off what you can sashay through their doors with and deliver once you land the job.

For example, what tells a hiring manager more about your ability to win back former clients? This: “I was in charge of identifying and re-engaging former clients.” Or this: “By analyzing past client surveys, NPS scores, and KPIs, as well as simply picking up the phone, I was able to bring both a data-driven approach and a human touch to the task of re-engaging former clients.”

If you're having trouble figuring out how to do this, try asking yourself these questions and finding answers that line up with the qualifications you’ve chosen to focus on:

• What approach did you take to tackling one of the responsibilities you’ve mentioned on your resume?
• What details would you include if you were telling someone a (very short!) story about how you accomplished one of your resume bullet points?
• What about your personality, passion, or work ethic made you especially good at getting the job done?

Come up with your examples, then throw in a few numbers. Hiring managers love to see stats—they show you’ve had a measurable impact on an organization you’ve worked for. Did you bring in more clients than any of your peers? Put together an impressive number of events? Make a process at work 30% more efficient? Work it into your cover letter!

This might help: How to Quantify Your Resume Bullets (When You Don't Work With Numbers)

Step 7: Finish with a strong conclusion

It’s tempting to treat the final lines of your cover letter as a throwaway: “I look forward to hearing from you.” But your closing paragraph is your last chance to emphasize your enthusiasm for the company or how you’d be a great fit for the position. You can also use the end of your letter to add important details—like, say, the fact that you’re willing to relocate for the job.

Try something like this:

“I believe my energy, desire to innovate, and experience as a sales leader will serve OrangePurple Co. very well. I would love to meet to discuss the value I could add as your next West Coast Sales Director. I appreciate your consideration and hope to meet with you soon.”

Then be sure to sign off professionally , with an appropriate closing and your first and last name. (Need help? Here are three cover letter closing lines that make hiring managers grimace, plus some better options .)

Step 8: Reread and revise

We shouldn’t have to tell you to run your cover letter through spell-check, but remember that having your computer scan for typos isn’t the same as editing . Set your letter aside for a day or even just a few hours, and then read through it again with fresh eyes—you’ll probably notice some changes you want to make.

You might even want to ask a friend or family member to give it a look. In addition to asking them if they spot any errors, you should ask them two questions:

• Does this sell me as the best person for the job?
• Does it get you excited?

If the answer to either is “no,” or even slight hesitation, go back for another pass.

Cover letter examples

Here are four example cover letters that follow the advice given above. Keep in mind that different situations may require adjustments in your approach. For instance, experienced job seekers can emphasize accomplishments from previous roles, while those with less experience might highlight volunteer work, personal projects, or skills gained through education.

Example #1: Cover letter for a job application

Alia Farhat San Francisco Bay Area [email protected] 444-000-1111

Hello Danny Tanaka,

If I’m being honest, I still haven’t fully gotten over the death of my first Tamagotchi pet when I was six years old. (His name was Tommy, and I’ve gotten far more creative since then, I promise.) When I was older, I discovered NeoPets and I was hooked for years—not just on the site, but on the community that surrounded it. So when I heard about FantasyPets last year, I immediately started following news about your development process, and that’s how I saw your post looking for a marketing strategist. Not only do I have eight years of experience in digital marketing, but as a lifelong gamer with a passion for pet-focused titles who’s spent years in online communities with like-minded people, I also know exactly what kind of messaging resonates with your target audience.

You’re looking for someone to help you craft a social media marketing campaign to go along with your game launch, and I’ve been a part of three launch-day marketing campaigns for mobile and web-based games. In my current role as social media manager at Phun Inc., I proposed a campaign across Twitter, Instagram, and TikTok based on competitor research and analysis of our social campaigns for similar games to go along with the launch of the mobile game FarmWorld. Using my strategy of featuring both kids and adults in ads, we ended up driving over one million impressions and 80k downloads in the first three months.

I’ve always believed that the best way to find the right messaging for a game is to understand the audience and immerse myself in it as much as possible. I spend some of my research time on gaming forums and watching Twitch streams and Let’s Plays to see what really matters to the audience and how they talk about it. Of course, I always back my strategies up with data—I’m even responsible for training new members of the marketing team at Phun Inc. in Google AdWords and data visualization.

I believe that my passion for games exactly like yours, my digital marketing and market research experience, and my flair for turning data into actionable insights will help put FantasyPets on the map. I see so much promise in this game, and as a future player, I want to see its user base grow as much as you do. I appreciate your consideration for the marketing strategist role and hope to speak with you soon.

Alia Farhat

Example #2: Cover letter for an internship

Mariah Johnson

New York, NY [email protected] 555-000-1234

Dear Hiring Manager,

I am excited to submit my application for the software development internship at Big Tech. As a student at New York University majoring in computer science with a keen interest in social studies, I believe I would be a good fit for the role. Big Tech's mission to promote equality and a more sustainable world is deeply inspiring, and I would be thrilled to contribute to this mission.

In a recent hackathon, I demonstrated my ability to lead a team in designing and developing an app that directs members of a small community to nearby electronics recycling centers. My team successfully developed a working prototype and presented it to a panel of industry experts who awarded us second place.

I’ve also been an active volunteer at my local library for over four years. During this time, I organized book donation drives, led book fairs, and conducted reading sessions with children. This experience strengthened my presentation and communication skills and confirmed my motivation stems from supporting a good cause. I would be more than happy to bring my passion and dedication to an organization whose mission resonates with me..

Through these experiences, along with my coursework in software engineering, I am confident I am able to navigate the challenges of the Big Tech internship program. I look forward to the opportunity to speak with you about my qualifications. Thank you for your consideration.

Example #3: Cover letter with no experience

Sarah Bergman

Philadelphia, PA [email protected] 1234-555-6789

Dear Chloe West,

I’m excited to apply for the entry-level copywriting position at Idea Agency. As a recent graduate from State University with a major in mass communications, I’m eager to delve deeper into copywriting for brands, marketing strategies, and their roles in the business world.

Over the past two years, I’ve completed courses in creative writing, copywriting, and essentials of digital marketing. I’ve also been actively involved in extracurricular activities, creating content and promoting student events across multiple online platforms. These experiences expanded my creativity, enhanced my teamwork skills, and strengthened my communication abilities.

As an admirer of your visionary marketing campaigns and Idea Agency’s commitment to sustainability, I’m enthusiastic about the prospect of joining your team. I'm confident that I can contribute to your future projects with inventive thinking and creative energy.

I welcome the opportunity to discuss my qualifications further. Thank you for considering my application.

Best regards,

Example #4: Career change cover letter

Leslie Smith

Chicago, IL [email protected] 111-222-3344

Dear Paul Jones,

Over the past year, I’ve volunteered to represent my company at a local fair and there I discovered how much fun working face to face with clients would be. Everytime I sold a product for The Solar Company, I often wished it was my full-time job. Now, I'm excited to submit my application for the sales coordinator position with Bloom Sales.

After completing a degree in business administration, I decided to put my outgoing personality and strong communication skills to work as a sales specialist at The Solar Company. I’ve sharpened my presentation and critical thinking skills in client meetings and sourced more than $20,000 in new partnerships. This experience has given me an invaluable foundation, and now I’m confident it's the time to move business administration to sales coordination.

I’m comfortable seeking out new business opportunities, making cold calls, and selling potential clients on the advantages of Bloom Sales products. I attend an average of 10 in-person meetings a week, and interacting with a lot of different personalities is what excites me the most. As a detail-oriented, tech-savvy professional, I have advanced knowledge of Excel and data analysis.

I would love to learn more about your sales strategy for the second semester and discuss how my experience in business administration and client-facing sales exposure would help Bloom Sales achieve its goals. Thank you for your consideration.

Extra cover letter examples

• Pain point cover letter example
• Recent graduate cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Buzzfeed-style cover letter example
• Creative cover letter example (from the point-of-view of a dog)

Bonus cover letter tips to give you an edge over the competition

As you write your cover letter, here are a few more tips to consider to help you stand out from the stack of applicants:

• Keep it short and sweet: There are always exceptions to the rule, but in general, for resumes and cover letters alike, don’t go over a page. (Check out these tips for cutting down your cover letter .)
• Never apologize for your missing experience: When you don’t meet all of the job requirements, it’s tempting to use lines like, “Despite my limited experience as a manager…” or “While I may not have direct experience in marketing…” But why apologize ? Instead of drawing attention to your weaknesses, emphasize the strengths and transferable skills you do have.
• Strike the right tone: You want to find a balance between being excessively formal in your writing—which can make you come off as stiff or insincere—and being too conversational. Let your personality shine through, for sure, but also keep in mind that a cover letter shouldn’t sound like a text to an old friend.
• Consider writing in the company’s “voice:” Cover letters are a great way to show that you understand the environment and culture of the company and industry. Spending some time reading over the company website or stalking their social media before you get started can be a great way to get in the right mindset—you’ll get a sense for the company’s tone, language, and culture, which are all things you’ll want to mirror—especially if writing skills are a core part of the job.
• Go easy on the enthusiasm: We can’t tell you how many cover letters we’ve seen from people who are “absolutely thrilled for the opportunity” or “very excitedly applying!” Yes, you want to show personality, creativity, and excitement. But downplay the adverbs a bit, and keep the level of enthusiasm for the opportunity genuine and believable.

The bottom line with cover letters is this: They matter, much more than the naysayers will have you believe. If you nail yours, you could easily go from the “maybe” pile straight to “Oh, hell yes.”

Cover letter FAQs (a.k.a., everything else you need to know about cover letters)

• Are cover letters still necessary?
• Do I have to write a cover letter if it’s optional?
• Can I skip the cover letter for a tech job?
• What does it mean to write a cover letter for a resume?
• How can I write a simple cover letter in 30 minutes?
• How can I show personality in my cover letter?
• What should I name my cover letter file?
• Is a letter of intent different from a cover letter?
• Is a letter of interest different from a cover letter?

Regina Borsellino , Jenny Foss , and Amanda Cardoso contributed writing, reporting, and/or advice to this article.

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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How To Write A Job-Winning Cover Letter [Free Templates & Examples]

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Writing a cover letter can be one of the most stress inducing aspects of the job search.

The reason writing them is so difficult is because we don't have a defined framework to follow.

If you need to update your resume, you download a template and fill in the blanks. When you're applying to jobs, the employer lays out the fields you need to complete right there in the application.

But when you're writing a cover letter, you probably find yourself staring at a blank Word document wishing the right words would will themselves onto the page.

Most of us don't consider ourselves to be the next Walter Isaacson , and the task of crafting the perfect story sits well outside of our comfort zone. It doesn't help that most of the advice out there on the subject is vague at best.

And that's exactly why I wrote this post! My hope is that this guide will be the last (and only) cover letter article you'll ever need to read. We're going to take a deep dive into:

• How To Write A Cover Letter That Actually Gets Results

The 7 Cover Letter Mistakes That Cost People Jobs

• The Anatomy of a Highly Effective Cover Letter
• Nailing Your Cover Letter Format: Aesthetics, Structure, Style, & File Type
• Cover Letter Templates & Real Examples From Microsoft, Google, & More

Ready to rock and roll? Let's dive in:

Writing A Cover Letter That Actually Gets You Hired

I did a quick Google search for “How To Write A Cover Letter,” and here are a few things that the “experts” recommend:

• Assess the employer's needs and your skills. Then try to match them in the letter in a way that will appeal to the employer's self-interest.
• Arrange the points in a logical sequence; organize each paragraph around a main point.
• Basic fonts like Arial, Calibri, Georgia, Verdana, and Times New Roman work well. A font size of 10 or 12 points is easy to read. Standard margins are 1” on the top, bottom, and left and right sides of the page.
• Be sure to include positive traits like “Focused,” “Hard Working,” and “Results Oriented”

While all of this advice is technically correct, did you feel your confidence skyrocket when you went back to type out that first sentence?

Yeah, me neither…

Here's the thing – most career “experts” out there give vague advice that they've seen work in their corner of the market. It doesn't get too specific because many career coaches (even recruiters) have never been through the application process at a world class company. They don't know the nitty gritty.

When they do give specific advice, it's usually tailored to a niche – software development, tech sales, finance, etc. But what works for one person in one industry or role might not work for a similar person in a different situation.

I'm hoping to change things with this article.

Over the course of this post, I'm going to lay out the cover letter strategies that thousands of my clients have used to land jobs across industries and at companies like Apple, Amazon, Google, Facebook, Microsoft, Deloitte, ESPN, American Express, and more.

The Truth About Cover Letters (Does Anyone Read Them?)

Before we dive into the actionable stuff, I want to provide some context on where cover letters fit in the hiring process.

Cover letters are a strange animal. People seem to think that they are the missing link that will suddenly skyrocket the response rates of potential employers.

When I asked my audience to choose between a guide on cover letters, resumes or LinkedIn profiles, cover letters won out by a significant margin.

The truth is, in the mind of a recruiter/hiring manager, your cover letter is a tie breaker that is only read after the rest of your application has been reviewed. 74% of recruiters don't even read cover letters. However, over half of employers noted that they prefer candidates who submit a cover letter:

This leaves us in an interesting place.

We need to craft a good cover letter to help boost our chances, but we don't want to spend several hours doing so because there are far better ways to spend our time to get results during the job search. If you follow the networking and value-add strategies in my other articles , those strategies are going to be far more effective at breaking ties than an 8.5 x 11″ sheet of paper.

My hope is that this guide will give you a framework that enables you to efficiently craft cover letters that are more likely to get you hired.

If we want our cover letter to be as effective as possible we need to make sure we avoid the mistakes that employers hate to see, yet most people still make.

In order to be as accurate as possible, I went out and spoke to recruiters from Google, Microsoft, and a few Wall Street firms on top of my own research. Then I cross referenced that information with the several hundred cover letters that have come across my desk at Cultivated Culture.

After all was said and done, here are the 7 most common mistakes people make on cover letters that will cause recruiters to throw out their application:

#1: Typos, Grammatical Errors, And General Sloppiness

This is the most obvious and most common issue. 80% of recruiters noted that they would automatically toss a cover letter with some type of spelling or grammatical error. The good news is that it's also the easiest mistake to fix.

Before you submit your cover letter, make sure it's reviewed by at least two other parties. You might want to consider hiring a professional editor/proofreader as they're not too expensive for a short document and they will pick up on things most people would miss. It's easy enough to find one on Upwork .

Another trick you can use is including an obvious mistake about 75% of the way through. If you have “catching Bustin Jeiber's sweaty t shirt at a concert” sitting in there and someone doesn't call you out, you know they probably didn't read it very carefully.

#2: Going Over A Single Page

The vast majority of the resumes and cover letters I receive are over a single page. Funnily enough, the vast majority of the recruiters I speak to also tell me that they absolutely hate resumes and cover letters that are more than one page.

The ideal length for a cover letter is one page. Changing the margins, font, and font size are all fair game – just keep things on one page, capisce?

#3: Regurgitating Your Resume In A Slightly Different Format

Your cover letter is a space for you to truly differentiate yourself. If you're just taking the bullets on your resume and turning them into full sentences, you're missing out on a HUGE opportunity.

Use the cover letter to show a little personality and share something that people wouldn't know if they just scanned through your resume (more on that in a sec).

Remember, this is a tie breaker. If your cover letter isn't holding people's attention it's probably going to lose out.

#4: Focusing On Training Or Arbitrary Credentials Instead Of Results

Many of us feel unqualified for the jobs we want. As a result, we try to twist our experience to match the traditional qualifications for our target role.

The problem with this approach is that you are competing against people who qualify for the traditional credentials, no matter what role you're applying for. If you try to beat them at their own game, you're going to lose 9 times out of 10.

Am I saying you should forget about trying to spin your experience to position yourself well? Absolutely not. However, adding that business class on your resume when you're 4-5 years out of college isn't going to help much.

Instead, focus your time outside of work on building tangible results that you can showcase in your cover letter (and resume). If you want to be a developer, take a few coding courses and build something cool. If you want to be in digital marketing, land a few clients and run their ads for them.

Telling a story about how you took proactive steps to build experience in a field will beat traditional credentials in most cases. Companies love to see that you're hungry to learn.

#5: Not Addressing Your Cover Letter To An Actual Person

I die a little bit inside when I see cover letters addressed as “Dear Hiring Manager” or “To Whom It May Concern.”

Anyone who reads that is immediately going to mentally bucket it as impersonal. It's far better to address your cover letter to an actual human, even if it doesn't end up in their hands. Here is my strategy.

Let's say I'm applying for an Account Manager role at Google:

I'm going to head over to LinkedIn and start by working to find the specific person who would manage the role I'm applying for. If I can't find them, or I'm unsure, then I'll aim for the most senior person that my target role would fall under.

The ladder for Account Managers typically follows with Senior Account Manager, Account Director, and VP. I'm going plug in “Account Director” under LinkedIn's title filter to cover all of the bases there. Then I'm going to add “Google” in the company filter and “Greater New York Area” in the location filter:

That search is going to bring up a slew of people that I could address directly in my cover letter:

Regardless of who reads your cover letter, they'll know that you did your research. On top of that, your cover letter might even make it into the hands of the person you addressed it to!

#6: Failing To Showcase Any Personality

As mentioned earlier, your cover letter is one of the few opportunities for you to truly differentiate yourself from the competition. If you're applying for jobs online (which I don't recommend), the only thing you have to sell yourself is your resume, your cover letter, and your application.

Instead of rehashing the experience on your resume, tell a story about how you got that experience.  Make it unique and personable. I had the most success when I talked about how I transitioned from a job in medicine to the tech world by starting a side business generating leads for real estate agents. I'd speak openly about the challenges I faced, the mistakes I made, and why I went through it all in the first place.

Use this space to tell your story. Remember, people don't buy what you do – they buy you why you do it.

#7: Writing About An Uncomfortable Situation

While we're on the topic of telling stories, there is one thing you want to avoid – talking about something extremely uncomfortable. What might have worked for your college essay isn't going to work here.

You want to keep things professional. It's okay to talk about business-related mistakes and challenges, but try to steer away from deeply personal stories. They are far more likely to hurt than help.

If your cover letter doesn't violate any of the rules above, you're off to a good start! Next, we want to make sure your cover letter is formatted the right way and your content is on point to grab the reader's attention and get you in the door.

The Anatomy Of A Highly Effective Cover Letter

When I was job searching, one of the most frustrating things was trying to get a clear picture of what to include in my resume/cover letter/application. There is so much conflicting “expert” advice online it makes you feel like you're shooting in the dark.

When I started Cultivated Culture, I began tracking how different factors influenced the success of my students. After working with hundreds of job seekers over the past few years, I've found a strong correlation between the following factors and a high rate of successfully landing interviews:

Capitalize On Your Cover Letter's Header

Most people don't realize that when they hit “submit” on their app, their cover letter gets scanned by a piece of software that extracts specific information and stores the data so recruiters can easily find and assess candidates.

One of the major keywords they look for is a matching or relevant job title. If you're applying for a Project Manager role, are you including Project Manager, Project Management, PMP, or something similar in your cover letter? That's what the robot is looking for and the header is a great place to inject it. I recommend dropping it in right below your name.

After that, your cover letter is going to end up in the hands of a real human.

We want to make it as easy as possible for this person to learn more about us and get in contact if they want. I always recommend that you include the following right at the top of your cover letter:

Email Address  – Make sure it's simple and professional. 76% of applications are rejected for having unprofessional email addresses. Also, don't forget to hyperlink it! You want the employer to be able to click and get in touch.

LinkedIn Profile – A recent study showed that applications that include a link to a comprehensive LinkedIn profile increase their chances of hearing back by 71%!

The key thing to note is that the 71% stemmed from people who had a highly optimized LinkedIn profile. If you're wondering how you should be optimizing your LinkedIn profile for more interviews, check out my LinkedIn optimization guide here.

Phone Number  – If they like what they read, make it easy for them to pick up the phone and dial.

Relevant Links  – Your header is also a great place to share links to things like Github, relevant social profiles, personal websites, your blog, etc.

Finally, a lot of people ask me about including a location. I don't recommend adding your location when writing a cover letter unless the application requires it. It's not necessary to give that information away and it can cause more harm than good.

Here's an example of a great cover letter header that capitalizes on everything I mentioned above:

Tell A Story In Your Cover Letter's Opening Paragraph

This is an overarching theme that you want to include in each section of your cover letter.

Science has proven that people are more likely to remember information (or candidates in this case) when it's delivered in the form of a story. Stories also help build a positive psychological association with the reader (or recruiter/hiring manger here).

Remember Dan Brown's book  The Da Vinci Code ?

It was a novel about cryptic clues in some of Leonardo da Vinci's most famous paintings leading to the holy grail. While the book itself is fictitious, the artists, pieces, and much of the history behind them is accurate.

Now, if you asked most people about their opinion on art history, they'd tell you it was boring. They'd also groan in disappointment if you tried to get them to read a book on the subject. However, Dan Brown's novel skyrocketed to the top of the New York Times bestseller list and became an international sensation. In fact, it caused applications for art history degrees to jump up 25% in the years following its publication.

Why were all of these people suddenly interested in field previously considered to be “boring?” Because Dan Brown fed historical facts in the context of an interesting story!

We're aiming to do the same in our cover letter – specific examples below.

Talk About Why You're Interested In The Company

In the first section of your cover letter, you want to briefly talk about why you are interested in the role and the company. Remember, we want to drive the message through a story.

When I was applying at Google, I wanted to work there because they were a household name that was focused on cutting edge technology, but they also cared about impacting lives. Here is the story I used to drive that point home:

I wanted to recount a story from my referral [Name]. He’s in the education vertical and spends a significant amount of time at rural schools. When he was down in South Carolina, a teacher asked him about the possibility of getting wifi for the town and its students. [Name] said he would do his best and upon returning he asked around. He sent an email to Astro Teller who responded and they discussed the feasibility of implementing project Loon in the area. I don’t think it panned out but the fact that the communication took place over a tiny town in South Carolina sold me. That’s the kind of stuff I want to be doing.

If you don't have a story that immediately jumps to mind, the best way to get one is by talking to people who work at the company. Look up the company's mission or their core values beforehand and ask that person to tell you about the best example they've personally experienced.

You can check out this article if you want to know how to find someone's corporate email address.

Highlight What You Bring To The Role

The second section of your cover letter should showcase what you're going to bring to the role by talking about your past achievements. Be sure to use measurable metrics (actual numbers and quantitative results) to support your points.

If you're coming from a non-traditional background (and don't feel like you're “qualified”) this is the time to address that objection. Here is another excerpt from my Google cover letter that addresses my background using measurable results:

You might notice that there isn’t much “traditional” digital experience on my resume. That is because, coming from a scientific background, I needed to take a different path. In an effort to gain experience, I created my own agency called OpenWater Analytics. I specialized in using AdWords to generate real estate leads for private communities. I managed the entire sales process from cold outreach, to closing, to servicing the accounts on your platform. Most recently, I helped a community in South Carolina sell every listing on their site (about 15 homes) in less than 6 months. Our cost per lead was half of the competition and we did it all for less than the commission the realtor would have made on a single house (including ad spend).

When I wrote this, I didn't have much digital experience to speak to. Rather than trying to spin what I had, I went out and built the experience myself by starting a digital marketing firm. Again, if you feel like your experience is lacking, get out there are create your own!

Reference Your “Value Validation” Project

If you've read my article on How To Get A Job Anywhere With No Connections , you know that I always advocate for creating what I like to call a “Value Validation Project.”

This consists of having a conversation with someone at the company you want to work for and identifying their largest challenge or upcoming initiative. You then use that information to research on your own and come up with several solutions/suggestions for your contact.

In the final section of your cover letter you want to mention this project and include a call to action to discuss it. It could look something like this:

In hopes of learning more about [Company], I had a meeting with [Name]. She told me that her team's largest challenge was upselling customers into the company's new, complementary platform. She noted that, despite the platform increasing retention and lowering costs for clients, the upfront cost to onboard was a major obstacle.

In my previous role, we dealt with a similar situation. Our clients were receptive to adopting a new platform despite the data showing that it would be beneficial for all parties. I spearheaded an initiative where we tested and analyzed several revenue models that maximized adoption rates and profit margins. In the end, we increased adoption rates by 30% without impacting revenue.

Using the information that [Name] gave me, I outlined the process in detail as it relates to your platform. I believe that your team could implement these strategies immediately and see similar results. If you'd like me to send it to you, please let me know! My email is [email protected] .

This section is incredibly powerful because it shows that you are not only interested, you went ahead and proved out the value you could bring to the team. Additionally, the call to action can lead to conversations with the very people who will make the decision to hire you!

Nailing Your Cover Letter Format: Aesthetics, Structure, & Style

Now that you know what's going in your cover letter, it's time to talk about formatting it in a way that will get you results.

You probably didn't think that your paragraph structure, font choice, or margins matter, but they do. Your cover letter format says a lot about who you are as a person and a candidate. It also affects the scan-ability of your cover letter which is critical is you want to make it past those Applicant Tracking Systems!

Formatting Your Cover Letter Heading

I shared an image at the very top of this blog post that breaks down the general format and flow of a great cover letter. Here it is again:

The very first thing I mentioned was the Heading.

The Heading is where you're going to share things like your name, your contact info, and any other info that's relevant to the role. I always aim to include:

• First and last name
• Email address
• Phone number
• Link to my LinkedIn profile
• Any other links that are relevant (Github, personal websites, relevant social profiles, etc.)

When you're formatting your cover letter's header, make sure you don't use the header feature in Microsoft Word or Google Docs. Most Applicant Tracking Systems can't read what's inside of those headers so you're better off just including it in the “body” of the document.

Choosing An Awesome Font For Your Cover Letter (& Why That Matters)

Did I say “fonts?” For real? Who cares?

I used to just use the default Calibri or Arial too until I came across this post on the Psychology of Fonts . The author combed through 75+ academic studies on the subject which all pointed to a similar conclusion – fonts have a massive impact on our perception of an author.

That's right, people are judging you based on your font choice! Better pick a good one.

There are five main font categories out there today: Serif, Sans Serif, Monospace, Fantasy, and Cursive. Here’s an infographic illustrating the emotions that each of these font families evoke in the reader:

When it comes to the  “best” font for your cover letter , the safest bet is to use something simple and easy to read. In my opinion, Sans Serif fits that bill best so choose from fonts like Avenir, Helvetica, or Open Sans.

Formatting Your Cover Letter With Your Resume

If you're writing a cover letter, I bet you're also thinking about how it will tie into your resume. Both of these documents tend to go hand-in-hand when applying for jobs and staying consistent in both is a great way to show off some organizational skills and attention to detail.

The best rule of thumb is to match the formatting you're using on both your resume and cover letter. That means you want to:

• Use the same color scheme (matching down to the specific hex code )
• Use the same font and sizing (if you use 12 point for headers and 10 point for paragraphs, stay consistent on both)
• Use the same header (you can just copy and paste it from your resume to your cover letter and vice versa!)
• Use the same margins and spacing (if you went with 0.5″ on one, do it for both!)

If you pick an awesome cover letter template (like the one I linked below) and you match the formatting with your resume, your materials are going to look awesome and give you a great first impression.

Finally, when all that work pays off and you make it past the final round, make sure your resume references sheet matches the templates you choose here.

How To Upload & Submit Your Cover Letter (Choosing The Right File Type)

So you're finally ready to upload your cover letter and hit “submit” on that online app. Not so fast!

When you upload your cover letter, the application will accept certain file types — and they're not created equal. Usually the online portals will accept Word (.doc and .dox), PDFs, TXT files, and more.

So which one should you choose?

First, you should look to see if there are any instructions on the page. If the application tells you to use a specific format or file type, you should use that format or file type.

This is important because different applicant tracking systems can read applications in different ways.  Most  modern applicant tracking systems can read PDFs , but not every company uses a modern ATS system. So if the application specifically asks for a Word doc, you should use a Word doc.

If there are no instructions, Word is usually your safest bet but you should be fine using a PDF in most cases as well (unless the site specifically states otherwise).

Cover Letter Templates & Examples

At this point you should have a solid understanding of the science behind writing a killer cover letter. You should also have a good handle on what mistakes to avoid so your cover letter makes an awesome first impression.

Now we need to apply all of that to ink on paper! In order to make that easy for you, I'm including a copy of the cover letter templates that I used to land an interview at Google so you can see exactly how I wrote it.

Steal The Exact Cover Letter I Used At Google, Microsoft, & Twitter (For Free)!

Context For The Free Cover Letter Template

Before we dive into the exact cover letter template, I want to give you some context so you can better understand the content of the letter.

I was applying for a Digital Advertising Sales Account Manager at Google's offices in New York. I started by doing some research on LinkedIn to find who I believed to be the hiring manager (her name was Emmy).

I knew that my non-traditional background was a big red flag for most employers so my goal was to proactively address it in my cover letter by calling it out, talking through what I'd done to build the right skills, and highlight the results I'd achieved from those efforts.

Finally, I had spoken to several Google employees who all told me that “Googliness” (cultural fit) was a huge factor in the company's hiring decisions. If I wanted to have a chance, I needed a compelling narrative around why I wanted to work for them and why I was a good fit.

With all of that in mind, here's the cover letter I wrote:

Austin's Cover Letter Template Dear Emmy Anlyan, I grew up with Google. When I was seven years old, I used to sneak down to my Dad’s office at five in the morning to play video games. I still remember opening the browser and seeing the bright, multi-colored letters above the search box for the first time. I’ve always been interested in the tech space and, while my background has mainly been in the sciences, I’m ready to dive head first into the digital world. I believe I would be a great fit for the Digital Advertising Sales Account Manager role because I have a deep understanding of the businesses that partner with Google and how they define success. You might notice that there isn’t much “traditional” digital experience on my resume. That is because, coming from a scientific background, I needed to take a different path. In an effort to gain experience, I created my own agency called OpenWater Analytics. I specialized in using AdWords to generate real estate leads for private communities. I managed the entire sales process from cold outreach, to closing, to servicing the accounts on your platform. Most recently, I helped a community in South Carolina sell every listing on their site (about 15 homes) in less than 6 months. Our cost per lead was half of the competition and we did it all for less than the commission the realtor would have made on a single house (including ad spend). Understanding how these small businesses worked was critical to my success, and I believe those skills will help Google acquire happier, more successful customers who are inclined to spend. In addition, I’ve done some research on your team and have come to understand that your largest challenge is around successfully growing smaller accounts at scale. Based on my experience, I’ve put together a few suggestions below this letter – I’m happy to chat through them in more detail if you’d like. I wanted to close with a quick story about Google that solidified my choice to apply. My referral, [Name of Referral] , works in the education vertical. He services the southeast and many of his accounts are rural. On his last visit down there, in a South Carolina town of 1,500 with no wifi, a teacher asked him if Google could help bring the internet to them. When [Name of Referral] made it back to the office, he emailed Astro Teller asking about the potential for Project Loon to help bring this town in the 21st century. To his surprise, Astro wrote him back within the week mentioning that he’d look into it. While things didn’t pan out, the fact that director of Google’s moonshot project division wrote back an employee about an elementary school in South Carolina blew me away. That is the kind of work I want to be doing. Thank you for taking the time to read my note, I’m incredibly excited to have the opportunity to be considered for this position. Best, Austin

Another Cover Letter Example From A Real Client

It's always helpful to see things from a few different angles so I wanted to include an example of the cover letter one of my clients created using the same template.

She was a high school Spanish teacher aiming to break into marketing. The company in question was an online education company that provides amazing video content for teachers to use in the classroom.

She had been leveraging the company's videos in her “Culture Corner” that she used to start every class. She decided to use that as the basis for her opening.

She starts off with a fantastic hook, “Grapes & [Company Name].”

If you're seeing that as a hiring manager, you're probably thinking “huh??” and you are  most definitely  be reading more.

Then she dives right into the story about one of her favorite memories that included one of the company's videos. Genius!

Next, she goes on to address her non-traditional background and shifts the conversation towards her value by illustrating her knowledge of the company and linking to a value validation project she put together.

This cover letter example is a 10/10, check out the full thing here:

My Client's Cover Letter Example Dear [Hiring Manager] , Grapes and [Company Name] . Both are amazing in their own right, but I never thought I’d get so much joy from combining them. I currently teach high school Spanish and I set aside time each class to teach my students about Spanish culture. A few weeks ago, we watched the “Virtual Viewing Party: Holidays from Around The World” video by [Company Name] . My students particularly loved the segment on the Spanish New Year’s 12 grapes tradition. This got my students interested in other aspects of Spanish culture. Now, we’re working on a culture project where students research a Spanish tradition and create a 3D representation of it. I’ve never seen so much energy in my classroom. Amazing stories like these are why I want to work for [Company Name] . You may notice that my resume does not reflect “traditional” marketing experience. After completing my master’s, I worked as the marketing manager for the UNCC Department of Languages program. I created a strategic marketing plan to increase enrollment for the Master’s in Spanish program. At the end of the year, the program saw a 50% increase in student enrollment (the largest jump in four years). Soon after, I pursued teaching for a few years. In order to get more experienced in the marketing analytics space, I created my own online education website to teach Spanish to adult learners. After testing various digital marketing strategies, my first product launch resulted in a 10% sell through rate. In addition, I am Google Analytics Certified and have working knowledge of SQL. My marketing experience coupled with my education experience gives me a unique perspective on Discovery Education’s product. After analyzing the company through the lens of both a marketer and a user, I put together a report outlining step-by-step data backed strategies that can help Discovery Education: Drive 4.5X more qualified leads Enhance its user experience for both prospects and current customers Implement a digital marketing strategy that has helped companies increase revenue by 760%. Leverage Google Analytics Goal Paths to test these ideas Finally, I’d like to add that I had the pleasure of connecting with [Current Employee] , one of your product marketing managers. [Employee] spoke so passionately about the product, and told me about the new partnerships [Company Name] has with the NFL and MLB. His drive to get the product in front of thousands of students is extraordinary. I’m extremely excited for the opportunity to join such a passionate group of people, and help impact students on such a large scale. Thank you for taking the time to read my letter. I’m looking forward to next steps. Regards, [Client's Name]

Download A Copy Of Austin's Free Cover Letter Template

If you want a copy of that cover letter template with the header included and everything formatted, here's a link to a copy on my Google Drive.

After you click through the link, just hit File > Make A Copy > Organize to add it to your own Google Drive! You can also download it in a variety of formats.

What's Next? Writing A Resume That Actually Gets Results

Now that your cover letter is taken care of, check out our super comprehensive guide on writing a resume that actually gets results. After giving that a read, you can check out our slew of free resume tools, like our free resume builder that will allow you to create an ATS-friendly resume in just a few minutes:

If you still have questions or thoughts about writing an awesome cover letter, drop a comment below — I'm happy to reply with an answer!

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Austin Belcak

Austin is the founder of Cultivated Culture where he helps people land jobs without connections, without traditional experience, and without applying online. His strategies have been featured in Forbes, Business Insider, & Fast Company and has helped people just like you land jobs at Google, Facebook, Amazon, Apple, Microsoft, Twitter, & more.

19 thoughts on How To Write A Job-Winning Cover Letter [Free Templates & Examples]

Useful article for all job seekers who are likely to make cover letters to find a job but they should know that a poorly crafted cover letter may cost their dream job. Cover letter is important part of job application as it is first impression we’ll make with our prospective employer. Thanks for sharing these cover letter mistakes to avoid.

Thanks so much for reading and dropping a comment Mayur!

I was unaware before applying that cover letter plays this much of importance in interview so decided to create one for myself but didn’t had any idea about how and what should i include or which mistakes should i avoid while creating one but this article helped me while creating Cover Letter so thank you for the help.Cheers to this article.

You’re so welcome Ritesh! I’m super happy to hear it helped give you some direction 🙂

Thanks so much Rubel! Glad you liked it.

Great advice.

Thanks Steven!

Great guide! However, what would you recommend for job seekers who work in a field where there is no/little measurement of the impact of your work, e.g. software testing? Surely, no one expects us to make up figures for the impact that our work did. How exactly can one sell oneself here?

Sure Andeel – when you’re testing software, you still have measurable outcomes. You probably have a rate at which you identify issues, or you have a track record of approval while minimizing issues, etc. On top of that, it doesn’t necessarily need to be measurable. You could say something like “I Help Companies Deliver High Quality Software Products That Launch Without Issues” or something similar.

i hope it will help .. so as i can be able to change the situation i am currently in

I think it will, keep me posted on how things go!

Great Advice! I sure will avoid the mistakes listed and use your pointers for my next cover letter. Thank you.

I’m wishing you a ton of success out there Biko!

Really good post, loved it! i just have 1 question while building resume using your tool, we are able to create single page resume. Is there any chance to upgrade the tool so that we can add 2 page resume using Resybild.io

Yes! We are upgrading the tool the support multi-page resumes right now 🙂

Hello Austin could you write something, either for a cover letter or informational interview how to do so if you have a referral already?

Thanks Austin. It’s 2023, and this still gives me great insights on how to write compelling cover letter that works. Thanks

You got it Thompson! I know how frustrating cover letters can be, thanks so much for the kind words!

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How to Write a Cover Letter

Advice for tackling one of the toughest parts of the job-hunting process.

Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.

No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews  — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?

• Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo

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How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

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Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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How to write a great cover letter

A cover letter is your chance to introduce yourself to a potential employer and spark their interest in reading your resume.

When you’re prepping job applications, a cover letter might seem like an afterthought compared to your resume. But your cover letter is worth just as much attention . That doesn’t mean it needs to be overly detailed – in fact, a simple single page is best.

Here are the key points to know about cover letters, plus the steps to follow to write one.

What is a cover letter?

A cover letter is a short letter that accompanies your resume when you apply for a role. It’s often the first point of contact you make with a potential employer, hiring manager or recruiter for a job application.

It’s a way to give the employer a sense of who you are, highlighting your skills and experience, before they read the information in your resume. Just as if you were meeting someone for the first time, you’d introduce yourself first before getting into the detail.

Sometimes, a short email can take the place of a cover letter, but the way you write it is much the same.

Take a look at this article comparing an average cover letter to a great one to help you see how to craft yours well.

How does a cover letter compare to your resume?

Your resume and cover letter complement each other but do slightly different things. Your resume summarises the key details of your skills, work experience and education. Resumes are best formatted with bullet points and broken into sections with subheadings, across about two pages.

A cover letter is shorter and sharper: a single page is best. It’s also more of a conversation opener – you’re speaking to the person responsible for the role you’re applying for, expressing your interest in the job and showing them why you’re a good fit for it.

The language in a cover letter is more personal. For example, a social worker’s resume might include, Redeveloped community youth program, increasing participation by 20 per cent. But in a cover letter you can write in the first person, which might read as, I’m a dedicated and driven social worker, with a strong commitment to supporting disadvantaged youth. It’s a chance to describe your skills and experiences in a way that also gives some insight into you and your career.

How to write your cover letter

• Start with a brief introduction about yourself and why you’re writing. Mention the job you’re applying for and your interest in it.
• Give a snapshot of the relevant skills, experience and qualifications you have that relate to the job. Think about the key two or three points in your resume and explaining these in a way that links them to why you’d be great for the role.
• Give examples of your skills or mention how you’ve used them – you might need to do this in more detail if the job ad requests that you address selection criteria.
• Note that your resume is attached. To finish, you can say that you’d welcome the opportunity to meet to discuss the role, or that you’re happy to provide more information, before signing off.

How to make your cover letter stand out

A cover letter should be engaging – you want to capture the interest of the person reading it so that they turn to your resume to find out more.

It’s also about showing the employer how your skills and experience are a good match for the role. That’s why you should always create a cover letter especially for the role you’re applying for – it shouldn’t be a generic letter. These tips can help you tailor your cover letter to the job.

A good cover letter can also demonstrate your written communication skills. Write for the environment you’re applying to: if it’s a more informal workplace or a creative type of work, don’t be afraid to inject some personal style into your writing to stand out.

Reading the 5 things employers wish they could say about cover letters and what recruiters look for in cover letters can also help you to write one that will impress.

Quick tips for improving your cover letter

• Use clear, concise language. It’s best to avoid complicated or flowery wording.
• Avoid overly long sentences. Try reading it aloud to see if there are any you struggle with.
• Always tailor your cover letter to the job. An application is all about showing how you’re a good fit for the role on offer, and you don’t want your cover letter to seem reused.
• Rather than writing ‘To whom it may concern’ or ‘Dear Sir or Madam’, find out who to address your letter to; you could phone the company to ask. It’s more personal that way and shows you’ve taken initiative.
• Triple check your spelling and grammar. Try printing your letter out then coming back to it fresh, or get someone with a keen eye to look over it for you.
• Keep your letter to around 250-350 words on a single page.
• Take a look at these examples of cover letters written by successful job seekers .

Writing your cover letter might feel intimidating at first when you’re facing a blank page. But by following these steps and tips, you can focus on crafting a cover letter that captures what you can bring to the role and makes a winning impression to the employer.

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How to Write a Cover Letter for a Job Application

Including a cover letter with you job application takes a little extra time, but it can mean the difference between getting an interview and your CV being discarded.

Learn how to write an effective cover letter as part of your job application to maximise your chances of getting an interview.

When applying for a job, more often than not, you will need to include a cover letter. Consider your cover letter your sales page, giving an introduction to yourself and an invitation to the recruiter to read your CV or application. It’s not always clear whether you need a cover letter or not when studying a job advert, so if you’re unsure, always include one. A good cover letter could be the difference between the hiring manager reading your CV, or discarding your application and moving on. 

Get your facts together

Writing a cover letter for the first time can seem a daunting prospect. With so much that could be included, it’s hard to know where to start. The best place is by getting your facts together and deciding what you want to include. 

Think of all your accomplishments to date that are relevant to the role and make a list. Try not to use anything that comes directly from your CV. Your cover letter is the place to elaborate on the points in your CV to provide more detail and to really highlight what you can do, rather than repeating points.

Also do some research on the company. Find out what its values are, its mission, and any defining features. This will help you tailor your experience and skills to the company culture and give you some background to explain why you are a good fit. 

Address the criteria

It’s important that you don’t include anything and everything. Less is more with a job application cover letter. You will be scored on how well you meet the selection criteria, so use that as a guide for what to include. Link everything you write back to the criteria, and try to find relevant examples where possible. 

If you don’t have an industry related example to hit a criterium, use something else, but make it very clear what it is demonstrating. There are many ways to demonstrate soft skills. For example, learning a language can demonstrate your communication skills, and being part of a sports team can show that you know how to work well with others.

When you know what you want to include, put a plan in place for the structure of the letter, and writing it will be much easier. 

Start with a strong opening

If you want a recruiter to read the entirety of your cover letter and consequently move on to your CV, the opening is what you need to focus on. You want to draw the reader in and impress them enough to keep their attention. This means addressing the letter properly and giving a clear reason for writing. 

In the case of a job application cover letter, you will need to state what you are applying for and what makes you the ideal candidate. This will be covered further in the bulk of the letter, but the first paragraph can be a summary of your experience, skills, and accomplishments, linked clearly to why this makes you the ideal candidate and giving a taste of what’s to come in the rest of the letter.

Make connections

Your research on the company will be beneficial in helping you to tailor the cover letter for a job application. Generic cover letters don’t do well. Job application cover letters that have been tailored to the role perform best. Aside from ensuring you evidence how you meet the job criteria, you can also make it clear that you know the company you’re applying to and value what it does. 

Mention something in your cover letter that particularly draws you to the position or company and aligns with your values, experience, or way of working to show that you have done your research and have picked this company specifically as a result. 

Be confident about your achievements

The body of your cover letter is where you highlight your relevant achievements in relation to the role you’re applying for. Don’t be vague here. Clear, evidence-based examples do best when communicating your value, so be confident in citing what you’ve accomplished throughout your career and how that relates to what you can do in the role in question. 

Use numbers 

To back up your accomplishments, use numbers to really highlight your results. Rather than stating you increased a company’s ROI, how much did you increase it by? If you have a percentage value, this adds clout to your examples. Similarly, use figures when talking about how many people you manage or how many delegates you got through the door at an event you organised. Adding a measurable gives your achievements more weight. 

Use keywords

To ensure that you're really tailoring your job application cover letter, it’s helpful to use the job description to pick out keywords. Using the exact wording used in the advert, job description, and person specification, will mean you have the best chance of passing ATS screening systems, which scan your application for keywords to determine whether you are a good match. 

Be positive and enthusiastic

Give your cover letter for a job a positive, enthusiastic tone. Use future tense to show how you will use your skills and experience to benefit the company you’re applying to and show how keen you are to take on a new role and new challenges. 

If you are lacking experience in some areas, don’t highlight it. Always find a way to compensate for it, without implying it is a negative factor. For example, if you don’t have experience in project management, but you have a qualification in Scrum, write about your qualification and all the benefits that brings, without pointing out your lack of experience. 

Call to action

Your cover letter should always end with a clear call to action. In your last paragraph, sum up your skills and experience and make it apparent that you would welcome discussion around your application and the role. You can be bold and propose your availability or simply tell the reader that you will look forward to hearing from them regarding an interview. 

Cover letter structure

Taking on board all of the advice above, you can consider the following structure for your cover letter for a job application. This can of course be varied to suit your needs but is a great outline. Look to write no more than a page, unless you are writing a cover letter that is a part of the application process and you need to address all of the essential criteria. In this case, take the space you need.

Dear …………………………………

I’m writing in application of the role of XXXXXXXXXXXXXXX which I saw advertised on XXXXXXXXXXXXXXX. - Approx 10-20 words.

Opening paragraph: Cover why you are writing (what you are applying for), why you are interested in this company and role, and why you are a great fit (giving an overview of your relevant skills and experience). - Approx70-100 words

Middle paragraphs: Depending on what you need to cover, this could vary between one and three paragraphs. This is essentially the most important part of the cover letter, where you detail your skills, experience and accomplishments, in evidence of the selection criteria. Pick out the most important requirements from the person specification and evidence your ability to meet them. - 100 - 250 words in total.

Closing paragraph: Include a brief summary of why you are the ideal candidate for the role and include a strong call to action. - Approx 25- 50 words

Get started

Use this guide to write a cover letter for a job that can help you get you noticed and land an interview. For advice on how to write cover letters for specific roles, you can take a look at these articles. If you are looking for further support, you can take a look at cover letter courses on Coursera as a starting point.

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This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

Motivation Letter: What It Is & How to Write One [+ Samples]

3 key takeaways

• Motivation letters are distinct from cover letters because of their audience, context, and purpose.
• Your letter of motivation is a persuasive document that explains your genuine interest for university admissions or volunteer positions.
• You can use Teal’s AI Cover Letter Generator to generate cover letters that can be worked into motivational letters based on your resume

Whether you're applying for a graduate program, research opportunity, or an internship, an effective motivation letter is your golden ticket to standing out. Unlike a cover letter, which focuses on your qualifications, a motivation letter delves into your passion, interests, and the reasons behind your application.

In this article, you’ll learn the differences between motivation and cover letters and can follow a step-by-step guide to craft a compelling motivation letter. You'll also learn how to write one in a few minutes using AI. By the end, you'll have all the tools you need to write a persuasive letter that captures your reader’s attention and helps prove you are the perfect candidate.

Struggling to land interviews? Use Teal's AI Cover Letter Generator to write an effective letter in minutes.

What is a motivation letter?

A motivation letter, or motivational letter, is an application document that discusses who you are and why you want to join a program or mission. It’s used when your motives are more important than your credentials. For instance, motivation letters are often used when applying for bachelor's degree programs, where addressing future goals and academic background is crucial.

When to use a motivation letter vs a cover letter

The application directions will clearly state when a letter of motivation is required. Cover letters and motivation letters are required in certain applications but are used in different contexts. Motivation letters are more common in academia to explain your interest in a specific institution, program, or professor. It’s similar to a letter of interest , but it’s a response to a request instead of a cold message.

On the other hand, a cover letter is submitted for a job application. It describes how you are qualified for the position. While it may mention your motivations, they aren't the focus. If you’re not sure what kind of letter to submit with your resume, default to a short cover letter .

When to write a motivation letter

Motivation letters fulfill a very specific purpose. When the application directions specify submitting a letter of motivation, you must write one to be considered.

A motivation letter is submitted alongside a CV or resume, so the audience knows your experience. When you submit your materials via email, write a quick job application email that specifies you attached your requested motivation letter. This will keep you from being disqualified.

Situations that require a motivational letter

• Graduate student programs for master’s degrees or PhDs, including programs in political science
• Postgraduate research opportunities
• Internships
• Volunteer position
• International education or study abroad programs
• Scholarship applications
• Job applications

In the United States, the most common circumstance requiring a letter of motivation is a postgraduate program application. Students write a motivation letter to convey how their academic experiences and interests align with a university’s specialty.

While a hiring manager can request motivational letters, cover letters usually serve the purpose better. However, a motivation letter for a job might be better if you don’t have a lot of professional experience or formal education. When in doubt, check the application guidelines.

How to write a motivation letter

Have your resume and the application accessible. Refer to the request for precisely what you must include. You can’t submit the same document twice as it’s highly personalized for a particular purpose. For example, including experiences in various digital marketing channels can significantly enhance your application to a marketing program, showcasing your versatility and expertise. Internships at startups often provide broad exposure to most digital marketing channels, which can be a valuable asset in your career development.

How to start a motivation letter

Use a business letter format and the same heading as your resume or CV. It should include your name, contact information, and headline. Below your heading, include your recipient's name, title, company or institution, and address. 

Your introduction

For your introduction, use the professional title and name if you know it, e.g. Dear Mr. Brown. You can otherwise use “To Whom It May Concern” or “the [department] admissions committee.” Introduce yourself and state why you are writing. Don’t bury the lede. Include the name of the program and the school or organization. 

Finish off your introductory section with a version of your resume’s professional summary. A professional summary already mentions your main qualifications, years of experience, career highlights, and key skills. Use this highly relevant information to introduce yourself. 

Motivation letter sample introduction

“I’m writing this letter to express my strong desire to join the Thornton International Exchange Program at USC Thornton School of Music to study at the Royal Northern College of Music. As a current student in the vocal arts and opera undergraduate program, I am eager to further expand my musical horizons through immersive international experiences.”

Your interest in this program

Answer why you are applying to this program. Think about what drew you to it, what excited you as you researched, and what prompted you to start an application. Write specific examples of what interests you.

Motivation letter sample interest paragraph

“I am particularly drawn to Le Cordon Bleu’s esteemed reputation and comprehensive culinary programs, and I am confident that the institution's commitment to excellence aligns with my own dedication to mastering the art of cooking. The opportunity to learn from industry professionals and gain hands-on experience in a vibrant culinary environment is an exciting prospect for me.”

Your background

Keep this portion recent and relevant. Communicate your key points such as qualifications, degrees, or significant coursework. 

Motivation letter sample background paragraph

“My academic background, which includes ensemble, music theory and ear training, global perspectives courses, and private lessons, has provided me with a solid foundation to thrive in an international exchange program. I am enthusiastic about the prospect of bringing a fresh perspective to the program and contributing to the vibrant community at USC Thornton School of Music.”

Not the story of your life—the story that ties together your motivation and background. State it simply in one to three sentences. This is especially important if your background is not an intuitive stepping stone to the opportunity. Not everyone can incorporate a story, so when done correctly, you stand out from  other candidates.

Motivation letter sample stories

Sample story 1

“Despite my academic background in computer science and research, my true passion lies in cooking. I approach culinary creation with the same measured hypotheses and repeated experimentation that I apply in my academic pursuits. This unique combination of analytical education and culinary innovation fuels my dream of becoming a food scientist who develops recipes that bring joy to everyone who tastes them.”

Sample story 2

“As a sophomore, I had the opportunity to participate in a study abroad program, broadening my understanding of global issues and gaining invaluable international experience. This experience has not only enriched my worldview but also deepened my appreciation for the diverse cultural influences on music. I'd like to continue that education through this international exchange opportunity.”

How to end a motivation letter

Summarize your main points in one or two sentences. Reiterate your enthusiasm. Thank the reader for their time and consideration. 

Motivation letter sample conclusion

“I am eager to further discuss how my background, passion for music, and international aspirations align with the goals of the Thornton International Exchange Program. Thank you for considering my application. I am looking forward to the possibility of contributing to, and learning from, the global music community through this esteemed program.”

The sign-off should be formal and respectful.

Motivation letter sample signature

Sincerely, [Your Full Name] Respectfully, [Your Name] Thank you, [Your Name]

How to structure a motivation letter

The main difference between cover and motivational letters is the audience: business hiring teams versus admission committees.

The second difference is the length. Motivation letters are more formulaic, and you must ensure you address everything requested. Cover letters are short, one page maximum. A motivation letter may need two or three pages to satisfy the requirements.

Tips for formatting a motivation letter

Here’s how to format motivation letters:

• Use business letter format
• Maintain a formal and professional tone
• Match your resume’s design for the heading, font, and margins
• Use multiple paragraphs, not one block of text

Once you’re satisfied with your result, save your letter as a PDF or Word doc .

How to write a motivation letter with AI

If you need help getting started, Teal’s AI Cover Letter Generator is one of the few AI tools specifically built for creating effective cover (and motivation) letters.

Here are the tweaks you’ll make to create a motivation letter instead of a cover letter:

• Upload the instructions from the program application for any job requirements 
• Add this as a job in Teal’s Job Tracker with some edits. Change the job title to “prospective student,” “PhD candidate,” or “volunteer.” 
• Save when you’re done.

Choose the application instructions by selecting the job you uploaded. Adjust the Cover Letter AI Settings:

Length : Long, 300 - 400 words 

Tone : Formal

Job description : Check all the requirements and responsibilities you want to address in the letter

Your Custom Prompt : Add any additional details you want to address in the letter

Think of this as your first draft. Teal’s AI Cover Letter Generator will combine your resume’s experience with the application, but with a business slant instead of an academic one. Pay attention to these areas:

• Inauthentic statements
• Job-related words like “hire,” “position,” or “manager” 

Adjust your letter as needed. Your result should meet the requirements of a motivation letter, but you can add more information if you’d like. As with any AI content, you should also give it an accuracy pass and a personalization pass. Is it true to you?

Common mistakes to avoid when writing a motivation letter

Preparing an important application is stressful. You might be balancing your studies, finals, and other applications so it’s easy to lose track of the details. In this case, though, the details really matter. 

Your main concern is having a custom motivation letter for each application. The best letters are highly specific to both the opportunity and you. People ask for motivational letters when they need to know about your motivation to consider your application. 

Avoid these common mistakes:

• Submitting a generic letter that isn’t tailored to the application
• Failing to align your motivation letter to your goal
• Forgetting to include your genuine motivations

Teal's AI Cover Letter Generator can help you avoid forgetting important details from your resume or the application, so you can submit with confidence.

How to align your motivation letter with job descriptions

Your letter will only briefly explain your background, but it’s important to include any prerequisites there. For example, a PhD program will require a bachelor’s degree and a certain number of hours of training or research. Having a bachelor's degree is crucial for certain programs, as it sets the foundation for your future academic and career goals. An exchange program often requires a certain level of language proficiency. Ensure the requirements are easy to find in your letter and on your resume.

To succeed, tailor your resume and motivational letter with requirements and related keywords. Teal’s Resume Matching Mode can help you identify the best keywords in the program or job description. Make sure those keywords appear on your resume as well.

How to make your motivation letters engaging and relevant

You won’t engage your reader's attention if you simply state facts. To compel your audience, you want to write about what motivates you. Although this is formal writing, you must talk about yourself, your experiences, and how they relate to your application. Make it personable.

Motivation letter examples

Now that you understand the steps to creating a motivation letter, with and within AI, it's time to put it all together. Here are a few examples of well written and formatted letters to get you started.

Sample: foreign exchange academic program

This letter addresses the student's purpose, current status, and motivation—all in the first paragraph. They then make a compelling case for why they want to pursue the exchange program, and why they're an ideal candidate.

Sample: culinary educational program

Like the previous letter, this one gets right to the point in the first paragraph. Next, they call attention to specific research and analytic skills they would bring to the table. They close by painting a picture of what this opportunity means to them.

Create a motivational letter with Teal

A great motivation letter will help you earn more opportunities, but requires attention to the application details. Teal’s AI Resume Builder can assist in generating cover letters that can be adapted into motivational letters by uploading application instructions and customizing the letter to reflect personal motivations and relevant experiences. Sign up for Teal today to make your best motivation letter yet.

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Letter of Introduction: What Is It & How to Write One (+Templates)

• Klara Cervenanska , 
• Updated August 13, 2024 8 min read

Ever heard of a letter of introduction? If not, you’re not alone. While most people are familiar with resumes, cover letters, and even motivation letters, the letter of introduction remains a bit of a hidden gem in the professional world. 

And that’s exactly why it could be your secret weapon .

Because it’s less common, sending one can really make you stand out and leave a lasting impression. 

Writing a letter of introduction isn’t quite like drafting other career documents, but don’t worry—we’ll walk you through it step-by-step and share some examples you can use for yourself .

Table of Contents

Click on a section to skip

What is a letter of introduction?

Letter of introduction vs. cover letter vs. motivation letter, when should you write a letter of introduction , how to write a letter of introduction (7 simple steps), letter of introduction example, letter of introduction template, key takeaways: letter of introduction.

A letter of introduction is a brief letter used to introduce yourself or someone else to a third party, whether that’s a potential employer, business contact, or client. 

It's a simple yet powerful tool that often flies under the radar in the professional world.

Unlike a cover letter or resume , a letter of introduction isn’t tied to a specific job application. 

Instead, it’s more about opening doors and starting conversations. Think of it as a way to make connections that can lead to new opportunities, without the formalities that come with other career documents.

You might feel it sounds a bit similar to a cover letter or even a motivation letter .

While there are many similarities between these documents, the key difference lies in their purpose, main focus, and the target audience. 

While a cover letter serves as an extension of your resume and is tailored to a specific job posting, a motivation letter is typically used in academic settings, such as when applying for educational programs or scholarships.

In contrast, a letter of introduction is primarily used for connecting and networking , without the immediate goal of securing a specific job or degree.

Let's take a closer look at what these documents are, when you should write them, and to whom:

Cover letter

• Purpose: Accompanies your resume to express interest in a specific job.
• Main focus: Adds more details to what’s already in your resume. Use it to explain why you’re the right fit for the job, highlight your skills, and achievements.
• Target audience: Employers, HR managers.

And if you want to learn more about writing a good cover letter, here's the only cover letter guide you'll ever need.

Letter of introduction

• Purpose: Introduces yourself or someone else to a company, potential client, or business partner without a specific job in mind.
• Main focus: Introduces your skills and experience to build a connection and make a positive first impression. If written for someone else, it highlights their qualifications and explains why they’re worth connecting with. This letter is flexible, useful for exploring job opportunities or business partnerships.
• Target audience: Potential employer, client, business partner, or collaborator. 

Motivation letter

• Purpose: Explains why you're applying for a specific job, scholarship, or university program. 
• Main focus: Focuses on your passions, goals, and reasons why you're interested in this job or educational programme. Highlights why this opportunity would enrich your work life and enhance your skills. 
• Target audience: Academic institutions, NGOs, or employers.

A letter of introduction serves a different purpose compared to other career documents like a cover letter or a resume. 

Whether you’re looking to introduce yourself to a company, recommend someone else, or explore new professional relationships, there are several situations where a letter of introduction is the ideal tool. 

Here are some key scenarios when you might consider writing one:

• You want to reach new clients and customers. Writing a letter of introduction for customers or new clients helps build a personal connection. It also explains how your products or services can meet their needs.
• You're looking for a new job. It helps you introduce yourself to a potential employer, show your interest and enthusiasm for the company, and highlight how your skills could be a good fit. Even if there's no job opening posted.
• You just started a new job. When you start a new job, a letter of introduction helps your coworkers or teammates get to know you. Your manager might also send a letter to introduce you to the team.
• You're looking for a business partner/collaborator. An introduction letter is often used as the first point of contact with a potential business partner or collaborator who shares your interests or industry. Its goal is to expand your network, which could lead to mutually beneficial opportunities, such as joint ventures, partnerships, or new projects.
• Someone you know recommended you. If someone you know recommends you to others, an introduction letter can be a great way to follow up and explore collaboration or job opportunities.
• Someone asked you to recommend them. You would introduce the person to your team or employer trying to highlight their skills and qualifications. The goal is to create a connection between your company or team and the person you’re introducing.

Depending on the scenario, a letter of introduction can vary in tone and content, but the core structure remains the same.

These 7 simple steps will guide you in writing a clear and effective letter, no matter the situation:

Start with a header that includes your contact details—it's an obvious but important step. Make sure to list your name, address, phone number, and email at the top of the letter. You can also add the date and the recipient's information, like their name, company, and address.

Always address the recipient. If you're addressing someone you already know or who knows of you, start with a warm, friendly greeting. Typically, you’d use "Dear [Name],". If you don’t know the recipient, "Dear Sir/Madam," works just fine.

Start with introducing yourself and explaining why you're writing. Share who you are, why the company is relevant to you, and why you decided to reach out. Mention how you found out about the company or who referred you, and briefly introduce the person who connected you.

This is where you get straight to the point. Explain why the company or work is important to you and what you hope to achieve from this connection. Highlight the benefits and the potential value this relationship could bring.

Mention your previous work to show your credibility and what you can bring to the table. You should also briefly highlight your accomplishments. Understanding your background can help you stand out and be seen as a valuable candidate for the job.

End your letter with a polite conclusion, suggesting further communication. Highlight how excited you are to talk again and share when you have time to meet.

Now, all you have to do is sign off. Professionally, of course. A simple “ Looking forward to hearing from you ” does the trick every time.

We’ve covered the 7 key steps to writing a letter of introduction in theory. 

Now, let’s take a look at an example that brings all these steps together.

BTW, this example was created using Kickresume’s cover letter builder tool . Even though it’s meant for writing cover letters, you can use it to write your letter of introduction, instead. The tool won't mind :)

We also prepared a few letter of introduction templates you can copy & paste and personalize. 

Just pick one that suits your situation the best. 

#1 For when you want to reach new clients and customers

#1 letter of introduction template.

Dear [Recipient’s Name],

I hope this letter finds you well. My name is [Your Name] , and I’m reaching out because I believe [Recipient’s Company Name] could benefit from the products I offer. I recently came across your company on social media and was impressed by the work you’re doing in [mention the industry or a specific area of interest].

At [Your Company Name] , we specialize in [briefly describe your product or service], and we’ve had great success helping businesses like yours [mention a specific benefit or outcome, e.g., “increase efficiency,” “enhance customer satisfaction,” “save time and money,” etc.] . I’m confident that what we offer could add real value to your operations.

I’d love the opportunity to discuss how we can work together and explore ways my product can support your business goals. If you’re interested in learning more, I’m available for a quick chat at your convenience.

Thank you for considering this, and I look forward to the possibility of collaborating with you.

Best regards,

[Your Name]

[Your Company Name]

[Phone Number]

[Email Address]

#2 For when you just started a new job

#2 letter of introduction template.

Subject: Excited to join the team!

I hope this message finds you well. My name is [Your Name] , and I’m thrilled to be joining [Company Name] as the new [Your Job Title] . I wanted to take a moment to introduce myself and say how excited I am to work with all of you.

A bit about me: I come from [mention your previous company or industry if relevant] , where I [briefly describe your previous role or experience] . I’m really passionate about [mention something relevant to your new role] , and I’m eager to contribute to the great work being done here.

I’ve heard wonderful things about the team, and I’m looking forward to getting to know each of you and learning from your experiences. Collaboration is something I value deeply, so please don’t hesitate to reach out if there’s anything I can help with or if you just want to chat.

Looking forward to meeting everyone and working together to achieve our goals!

Best regards, [Your Name] [Your Job Title] [Your Contact Information if needed]

#3 When someone you know recommended you

#3 letter of introduction template.

[Your Name] [Your Address] [City, State, ZIP Code] [Phone Number] [Email Address] [Date]

[Recipient’s Name] [Recipient’s Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name] ,

I hope this message finds you well. My name is [Your Name] , and I’m reaching out because [Mutual Contact’s Name] spoke highly of you and your work in [mention the field or industry] . Given our shared interests and expertise, I’m excited about the possibility of collaborating.

At [Your Company or Your Current Position] , I’ve been focused on [briefly describe your work or area of expertise ], and I believe there’s significant potential for us to create something impactful together. [Mutual Contact’s Name] mentioned that you’re also passionate about [mention a specific area or project relevant to both] , and I think we could really complement each other’s skills and experiences.

I’d love to explore how we might work together on [mention a specific type of project, collaboration idea, or area of mutual interest] . If you’re interested, I’d be happy to set up a time to chat and see how we could make this happen.

Thank you for considering this, and I’m looking forward to the possibility of collaborating with you.

Best regards, [Your Name] [Phone Number] [Email Address]

#4 For when you're looking for a new job

#4 letter of introduction template.

I hope this letter finds you well. My name is [Your Name] , and I’m currently exploring new career opportunities. [Former Colleague’s Name] , who previously worked with me at [Your Previous Company] , highly recommended [Recipient’s Company Name] as an excellent place to grow and contribute.

With a strong background in [briefly mention your field or area of expertise], I’m confident that my skills and experience align well with the needs of your team. At [Your Previous Company] , I [mention a key accomplishment or responsibility] , which I believe demonstrates my ability to [mention how you can add value to the new company] .

I’m particularly drawn to [Recipient’s Company Name] because of [mention something specific about the company that excites you or aligns with your goals] . I would love the chance to discuss how I could contribute to your team and support your company’s objectives.

If you’re open to it, I’d be thrilled to chat further about any opportunities that might be available. Thank you for considering my application, and I look forward to the possibility of joining your team.

A letter of introduction is a valuable tool for making new connections, reaching out to potential employers, or helping you during your job hunt.

There are a couple of different situations when writing a letter of introduction is appropriate. 

For example when:

• You want to reach new clients and customers
• You just started a new job
• Someone you know recommended you to someone
• Someone asked you to write one for them
• You're looking for a new job
• You're looking for a business partner/collaborator

The details may vary slightly depending on the context, but following these 7 steps will help you prepare a strong letter of introduction in any scenario:

• Add a header with contact information
• Include a salutation
• Introduce yourself and your contact (if applicable)
• State the purpose of the letter
• Highlight your accomplishments or previous relevant work
• Close the letter by suggesting further communication
• Sign off professionally

If you’re still in doubt about writing your letter of introduction, don’t hesitate to use the templates provided in the article.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Pro Tip from Beth Notch, XPD Career Coach

Remember: your resume is a tool designed to convince the reader to contact you for an interview. A well-written resume will market your skills, achievements, experiences and future capabilities. Additionally, ​​​​​ y our cover letter serves as an introduction to your resume and allows you to convey your interest for a specific position. It is very important to partner it to your resume (which focuses on skills and achievement) because you can:

• Share your enthusiasm and motivation for applying to the specific job/organization
• Showcase how you’re the perfect fit by summarizing your education, skills, and experience relevant to the position
• Expand on these points by providing specific details or examples
• The Cut | How to Make a Resume Interviewers Actually Want to Read "No offense, but your résumé is probably a mess. It’s not that you aren’t skilled or accomplished, but most people’s résumés are middling at best."
• Fast Company | Why You Should Send a Cover Letter Every Time You Apply for a Job, Even if It's Not Required "Not all job applications require cover letters... However, even if a cover letter isn’t required, it can be in your interest to include one."
• Wall Street Journal | 18 Resume Writing Tips to Help You Stand Out "Companies increasingly rely on software to sort through applicants, which is why it is essential to tailor your résumé to ensure it makes the cut."
• Forbes | How to Write the Best Cover Letter to Land a Job in 2024 "Your cover letter is equally as important as your resume, because once a hiring manager has read your resume, they will read your cover letter to get more information about you."

Step 2: Write a killer resume and cover letter.

Check out the resources below if you aren't sure where to start.

PRO TIP: When in doubt, reach out to XPD for a resume brainstorm or review!

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Can I Use ChatGPT to Write My Resume?

Yes, but remember: ChatGPT is an additional tool in your tool belt, it's not a be-all, end-all solution. It can  show you how to clearly communicate unique characteristics that you bring to the table. However, it does not know specifics about you, and it can be biased and inaccurate. REMEMBER to read through its responses before clicking "submit!"

A few ways in which the tool can be helpful:

• Example Prompt: What companies in Minnesota are in the ______ industry?
• Example Prompt:  What are strong skill statements summarizing a barista job?
• Use ChatGPT to review and edit your cover letter for clarity, conciseness, and grammatical errors.

Additional Resources

• Coursera | How to Use ChatGPT to Write Your Resume "ChatGPT is a natural language processing (NPL) tool that has garnered significant attention because of its remarkable ability to generate human-like text responses. As such, users now turn to ChatGPT for all sorts of writing, including resumes."
• LinkedIn | How to Use ChatGPT to Write A Resume "Are you ready to take your resume game to the next level? Look no further than ChatGPT, the AI language model that's quickly rising to the top. People are turning to this powerful tool for everything from writing cover letters to bringing their product ideas to life with custom code."
• XPD's Student Guide to Open AI The CSB+SJU XPD team has put together a comprehensive guide for students on the benefits and limitations on using Open AI for resume and cover letter writing. Looking for further guidance? Reach out to XPD Career Coach Lucas Vetsch at [email protected].

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• Last Updated: Aug 13, 2024 3:00 PM
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Home » Internship Tips » Tips & Tricks » How to Write Cover Letter for an Internship?

How to Write a Cover Letter for Internships [Examples & Template]

Cover letters and resumes are the introductory documents that help an employer form their first impressions about a future employee. Thus, it is very important to draft the perfect documents to find success, especially when applying for an internship. To help you through the drafting process we are going to walk you through the process to write a cover letter for an internship that not only grabs attention but leaves a lasting impression.

Table of Contents

How to Write a Cover Letter for an Internship?

Want to write the best cover letter for an internship role? Follow the steps below and learn how to write a cover letter. 

• Mention Your Details: At the top left corner of the internship cover letter, write your full name, address, email ID, and phone number.
• Add Date: Next, add the date you are writing the letter. 
• Mention Receiver’s Details: Mention the receiver’s name followed by the company address. The receiver can be the manager or the HR professional responsible for recruitment. 
• Address the Recruiter: Write “Dear [name]” to address the recruiter before beginning the main content of the letter.
• Opening Statement: Write a brief statement that appeals to the recruiter and informs them of your intent to apply for the internship position. You can add one or two of your key achievements here but do not forget to mention which position you are applying for. 
• For example , you mention you have strong communication skills. Back the claim with a background story of how you gave a presentation on a technical topic and were able to communicate your idea easily to the audience due to your skills. 
• Closing Paragraph: Thank the recruiter and add a call to action, like requesting them to check your resume for more details or that you are available for an interview to discuss the internship opportunity further. 
• End With Formal Salutation: End your letter with “Warm Regards” or “Sincerely.”

Also Read: How to Write Cover Letter for a Job?

Cover Letter Template For Internship

Let us look at this internship letter template to understand how to write an internship application letter.

Also Read: Cover Letter Formats

Sample Cover Letter for Internship for Different Sectors

Here are some examples of letters for internships based on different sectors for your better understanding:

1. Sample Cover Letter for IT Internship

This sample cover letter for IT internship is for sectors like Web Development, Data Analyst, etc. 

2. Sample Cover Letter for Finance Internship

This cover letter format for an internship will guide you on how to create a cover letter for a job in the financial sector.

3. Sample Cover Letter for Marketing and Advertising Internship

This cover letter for an internship in marketing and advertising will help you showcase the skills that will enable you to contribute effectively in the corporate world, especially if you are seeking digital marketing internships .

4. Sample Cover Letter for Graphic Design Internship

This is the best cover letter for an internship in graphic design . It will help recruiters see your passion for design which will increase your chances of getting hired.

5. Sample Cover Letter for Human Resources (HR) Internship

This is the best way of writing a cover letter for an internship in Human Resources .

6. Sample Cover Letter for Law Internship

This format will highlight your relevant skills and experiences and make you a strong candidate for law internship opportunities .

Also Read: Cover Letter for Legal Interns .

Mistakes to Avoid while Drafting a Cover Letter

When writing cover letters it’s important to pay attention to minute details, here are some mistakes that you should avoid while writing your cover letter:

• Generic Templates- Craft a unique letter for each application, tailored to the specific internship and company.
• Ignoring Formatting- Use clear headings, bullet points, and a readable font. A well-formatted cover letter reflects your attention to detail.
• Overwhelming Length- Keep your cover letter concise and to the point. Aim for around 250-300 words.
• Neglecting Proofreading- Always proofread your cover letter before sending it out. Typos and grammatical errors can make a negative impression.
• Overusing Jargon- While it’s great to demonstrate your knowledge, avoid overloading your cover letter with industry jargon or technical terms. Explain complex concepts briefly and clearly to ensure your message is easily understood.

In this blog, we’ve covered some key points for writing a cover letter for an internship. By adding your own unique touch and showing your excitement for the role, you can set yourself apart from other applicants. So, take your time while writing a cover letter, and let your strengths shine on the page.

If you thought this blog was helpful, tell us in the comments section below. Also, check out these online interview tips before going for your next job interview.

Answer: To write a good cover letter for an internship, include keywords from the internship description, proofread to ensure content flow, highlight extracurriculars, format well, and customize each cover letter.

Answer: To write a letter asking for an internship, research the company to tailor your response accordingly. Write a meaningful subject line, add a greeting, and express your interest in the internship and the reason along with your skills and educational qualifications. 

Answer: Here is a sample for a basic cover letter: “My name is [your name], and I am writing to express my interest in the internship role [role title] at your company [company name]. I am excited to share that I believe I have the necessary skills and knowledge that make me the best candidate for the internship role. Kindly consider my application. Thank you for your time and consideration.”

Answer: Here is how you can write a cover letter for a legal internship, “Dear [recruiter’s name], As a recent law graduate, I am excited to hear about the internship role your company [name of the company] is offering. I have an additional certification course in corporate law and possess trial preparation skills. I am certain my skills and talent will be a great addition to your organization. Kindly consider my application in a positive light. I am excited to discuss this opportunity further with you. You can contact me at [email ID]. Thanks for your consideration.”

Answer: You should write a cover letter for an internship because it allows you to mention additional details you could not in the resume and provide background to some information like skills.

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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.

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Cover letters

Your cover letter answers the employer’s question, “How does this candidate meet my needs?” A concise, focused letter of 3-4 short paragraphs demonstrates your ability to clearly and specifically communicate in writing. It also gives you the opportunity to show that you’ve done your homework. You can state why you want the position, how you fit with the organization’s culture and how your passion or goals work to the employer’s benefit. As with your resume, it is critical for your letter to be error-free.

How to Structure Your Letter

In addition to researching the organization, the job description is your key to writing a convincing letter. Begin by underlining or highlighting the skills, experience, and characteristics the employer is seeking and then use your letter to prove that you have those things. The middle paragraph(s) of your letter should be organized by the 2-3 most related, valuable skills you can offer. Resist the common mistake of talking all about your story without relating to their needs. Likewise, rather than stating what you hope to learn, talk about how your enthusiasm to learn will benefit them.

The Difference Between Confidence and Arrogance

Avoid using strong words (“I’m a perfect fit”) or referring to skill sets (“my excellent analytical skills”) without backing them up with specific examples. Here is where you can expand on your resume to describe how a past experience has directly prepared you for something specific that is listed in the job description.

It may not be meaningful if you simply state you are great at something. On the other hand, if you outline a situation where you used specific, desired skills with great results you’ll be able to relay your abilities in a confident yet objective way that demonstrates what you have to offer. This is what people mean when they say “show, don’t tell.”

The Importance of Tailoring

It will be blatantly obvious to employers if you try to use a general cover letter with only minor tweaks. Your research, initiative, and knowledge about the position and organization will make you stand out. For example, if you’re applying to work in a research lab, read and reference articles about the work in your letter to show that you’re following progress in the field. Make the most of referrals and connections by naming the person who referred you or any previous encounters you’ve made with the recipient or his/her colleagues. The familiar name will grab the reader’s attention.

Cover Letter Samples (PDF)

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Cover letter for administrative assistant: 10 great examples that stand out

Crafting a standout cover letter for an administrative assistant position can be a game-changer. It's your first chance to impress potential employers, and a cover letter perfectly showcases your skills and enthusiasm. So, how do you write a compelling cover letter for the administrative assistant position?

TABLE OF CONTENTS

Wrapping up.

A well-written cover letter for an administrative assistant can set you apart from the competition. It's your opportunity to highlight your unique qualifications. You can tailor your cover letter to demonstrate your fit for the role.

Cover letter for administrative assistant

Writing a compelling cover letter for an administrative assistant position is crucial for making a strong first impression. This key document showcases your qualifications and enthusiasm, setting you apart from other candidates. Below are some administrative assistant cover letter examples that will make you stand out among others:

Charles Princeton

(951) 745-2468

[email protected]

September 02, 2003

Stella McCartney

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Hiring Manager

Dear Stella McCartney,

I am writing to express my great interest in the Office Administrative Assistant role at KinPum. I am enthusiastic about the opportunity to support your team with my strong organisational and interpersonal skills. With my strong communication skills and passion for efficiency, I believe I am an excellent fit for this role.

In my previous role at Precious Company, I handled administrative tasks such as filing, scheduling, and customer service. I am impressed by KinPum's reputation for fostering a collaborative and supportive work environment.

My excellent communication skills, attention to detail, and ability to prioritise tasks will help ensure the smooth operation of your office. I am confident that my dedication and passion for administrative support would make me an invaluable addition to your team.

I appreciate your consideration of my application and look forward to discussing how my skills and qualifications align with your needs in more detail. Please find my attached resume for your review.

Medical assistant cover letter writing tips and samples

Charles Princeton.

(255)211-2878

[email protected]

April 21, 2016

Claire Browne

Hiring manager

Watkins Foundation

Dear Claire Browne,

I am writing to express my interest in the office administrative assistant position at Watkins. With strong organisational skills and a keen attention to detail, I am eager to contribute to your team.

As a volunteer coordinator at Shifa Organisation, I managed schedules, organised events, and maintained communication with team members. My proficiency in Microsoft Office and ability to multitask effectively have helped improve overall production efficiency.

What excites me most about the opportunity at Watkins Foundation is the chance to contribute to a company that values environmental conservation. Your commitment to pushing boundaries and creating groundbreaking eco-friendly designs aligns perfectly with my passion for creating a better world .

I am confident that my strong attention to detail, exceptional organisational skills, and ability to thrive in fast-paced environments would make me a valuable addition to your team. Thank you for considering my application. I look forward to discussing how I can assist your team.

Executive assistant cover letter writing tips and examples

Entry-level administrative assistant cover letter

Are you new to the job market and wondering how you will create your entry-level administrative assistant cover letter? Well, here is a sample letter to help you out:

Mia Johnson

[email protected]

(999) 333- 2211

May 20, 2021

Clara Barton

Lyle Limited

Dear Clara Barton,

I am excited to apply for the junior office administrative assistant position at Lyle Limited. With my strong organisational skills, attention to detail, and passion for providing efficient administrative support, I am confident I can contribute to your team's success and make a long-lasting impact.

I recently graduated with a degree in Business Administration, and I am excited to apply my knowledge and skills professionally. The opportunity to work at Lyle Limited is particularly exciting because of the company's reputation for excellence. I am drawn to the fast-paced nature of the industry and the chance to be part of a team at the forefront of technological innovations .

How to write a follow-up email after an interview (with samples)

Through my internships at a leading firm, I developed strong communication and organisational skills. I gained valuable experience assisting with data entry, managing schedules, and coordinating meetings. I am proficient in various office software and am eager to bring my skills to your team.

I am confident that my skills, enthusiasm, and dedication make me an ideal fit for this role. Thank you for your time and consideration. I hope to discuss my application further.

Best regards,

Cover letter for administrative position highlighting internship experience

Internship s provide valuable hands-on experience and practical skills that employers value. As a fresh graduate, you should use your cover letter to showcase your internship experiences to your employer effectively, as shown in the sample below:

Grace Walker

[email protected]

(314) 562-2445

June 06, 2020

Debbie Wexler

Levy Development

Dear Debbie Wexler,

I am writing to express my interest in the administrative assistant position at Levy Development. I recently completed my administration studies at Georgia University and have gained valuable experience through internships that align well with the responsibilities of this role.

Graphic designer cover letter examples to help you land a job

During my internship at the Patty Foundation, I honed my data entry, scheduling, and customer service skills. I am proficient in Microsoft Office Suite and have a keen eye for detail, which ensures my work is accurate and timely. I also have a solid foundation in office administration. I am eager to bring my organisational skills and enthusiasm to your team.

Thank you for considering my application. I look forward to discussing how my background and skills perfectly fit Levy Development.

[email protected]

(666) 452-2091

August 07, 2016

Chloe Johns

Johns Foods Company

Dear Chloe Johns,

I am excited to apply for the administrative assistant position at Johns Foods Company. With over five years of experience in administrative roles, I have developed a comprehensive skill set that I am eager to bring to your team.

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In my previous position at Grey's Company, I managed calendars, coordinated meetings, and handled customer inquiries professionally and efficiently. My ability to multitask and prioritise tasks effectively has always allowed me to support my colleagues and contribute to a smooth workflow.

I am drawn to this opportunity because of your commitment to Johns Foods Company's production of organic goods. I am confident that my proactive approach and strong work ethic will make me an asset to your team.

Thank you for your time and consideration. I look forward to discussing my application further.

Sample cover letter for administrative assistant for a career change

If you look forward to shifting from your career, a well-written sample cover letter for an administrative assistant can highlight transferable skills. This simple letter will help you craft a compelling cover letter that showcases your unique background and qualifications.

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Shaun Braxton

[email protected]

(877) 212-6167

July 5, 2017

Andrew Parker

Parkinson's Limited

Dear Andrew Parker,

I am writing to apply for the Administrative Assistant position at Parkinson's Limited. After a successful career in the Joekin Industry, I am eager to transition into an administrative role where I can leverage my strong organisational and communication skills.

In my previous role as Resource Manager, I managed client accounts, coordinated projects, and ensured timely communication between departments. These experiences equipped me with a solid foundation in office administration and an ability to adapt quickly to new environments.

I am excited to bring my unique background and perspective to Joekin Industry. I am confident that my diverse skill set and learning enthusiasm will positively impact your team.

Thank you for considering my application. I look forward to the opportunity to discuss my suitability for this role .

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Emma Carter

[email protected]

(913) 213-5678

James Harrison

Zenith Industries

Dear James Harrison,

I am excited to apply for the administrative assistant position at NovaTech Innovations. With a strong background in office management and technical proficiency in various software applications, I am confident in my ability to contribute effectively to your team.

I managed office operations at Apex Global Services, including scheduling, data entry, and correspondence. I am proficient in Microsoft Office Suite, Google Workspace, and various project management tools. My technical skills allow me to streamline processes and improve office efficiency.

I am particularly impressed with NovaTech Innovations' innovative approach to technological advancement, and I am eager to contribute to your success. I am confident that my skills and experience will be an asset to your team.

Thank you for considering my application. I look forward to discussing how I can contribute to NovaTech Innovations.

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Emma Carter.

Sophia Mitchell

[email protected]

(254) 665-9812

June 23, 2014

Liam Turner

Quantum Enterprises

Dear Liam Turner,

I am writing to apply for the Administrative Assistant position at Quantum Enterprises. With a strong customer service and office administration background, I am confident I can contribute positively to your team.

In my previous role at Vertex Solutions, I managed front desk operations, assisted with scheduling, and provided exceptional customer service. Customers and colleagues have always appreciated my ability to communicate effectively and resolve issues promptly.

I am excited about the opportunity to join Quantum Enterprises and support your team with my strong organisational skills and customer-oriented approach. Thank you for considering my application. I look forward to discussing how I can contribute to your team.

Simple cover letter for an office admin assistant for an experienced professional

Are you a seasoned administrative assistant seeking to move to another good company ? Then, a simple cover letter will help you pitch your experiences to your new employer. Check out this cover letter samples to discover more:

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Olivia Bennett

[email protected]

(213) 555-6754

September 20, 2022

Noah Centineo

Horizon Dynamics

Dear Noah Centineo,

I am writing to express my interest in the administrative assistant position at Horizon Dynamics. With a strong background in office administration and a talent for problem-solving, I am confident in my ability to contribute effectively to your team.

At Newark Enterprise, I managed office operations, troubleshooting technical issues and streamlining processes. My proactive approach and ability to think independently have always allowed me to resolve issues efficiently and improve overall office functionality.

I am excited about the opportunity to bring my problem-solving skills and positive attitude to Horizon Dynamics. Thank you for considering my application. I look forward to discussing how I can contribute to your team.

Isabella Cooper

[email protected]

(222) 213-5678

November 4, 2023

Ethan Brooks

Hiring manager,

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Philips Company

Dear Ethan Brooks,

I am glad to apply for the administrative assistant position at Philips Company. With over five years of experience in administrative roles, I have developed a comprehensive skill set that I am eager to bring to your team.

In my previous position at Parker &Parkinson Graphics Limited, I managed calendars, coordinated meetings, and handled customer inquiries professionally and efficiently. My ability to multitask and prioritise tasks effectively has always allowed me to support my colleagues and contribute to a smooth workflow.

I also have extensive experience with Microsoft Office Suite and other administrative software. I am drawn to this opportunity at Philips Company because of your innovative approach to inventing energy-saving electronics. I am confident that my proactive approach and strong work ethic will make me an asset to your team.

Thank you for your time and consideration. I look forward to discussing how my background, skills, and enthusiasm can contribute to the success of Philips Company.

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Isabella Cooper.

An effective cover letter for an administrative assistant position requires careful planning and execution. Following the strategies outlined in this article, you can create a cover letter that showcases your strengths and aligns with the employer's needs.

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How to Write a Cover Letter for Teaching Positions [Tips with Examples]

Teachers truly pour their hearts into their profession and ultimately have one of the biggest roles to play in our society. They shape tomorrow's future by not only providing academic knowledge to students but also teaching them beyond academics, instilling manners, and building their personalities. To let their hiring managers know how passionate they are about their job, teachers need to write a convincing cover letter. In this guide, I will tell you how to write a cover letter for teaching positions so you can secure the job you deserve.

What is a Cover Letter [For Teaching Positions]?

A cover letter for a teaching position is a formal letter that accompanies your resume when applying for a job in the education field. It serves as your introduction to potential employers and provides an opportunity to highlight your qualifications, experience, and enthusiasm for the role. Whether you're applying for your first teaching job or are an experienced educator exploring new opportunities, a well-crafted cover letter can significantly improve your chances of being hired.

Components of a Teaching Cover Letter

Contact Information

Include your full name, address, phone number, and email address at the top of your cover letter. Follow this with the date and the contact information of the person or school to whom you are addressing the letter.

Address the letter to the hiring manager or principal by name. If the name is not available, a general greeting such as "Dear Hiring Manager" is acceptable.

Introduction

Begin with a strong opening paragraph that introduces yourself and states the specific teaching position you are applying for. Mention where you found the job listing and briefly explain why you are interested in the role.

Academic Background

Highlight your educational background, including your highest degree and any relevant coursework. If you are a new teacher, discuss what you learned during your academic studies and how it prepares you for the teaching position.

Relevant Work Experience

Expand on your relevant work experience, including previous teaching roles, internships, and volunteer work. Highlight your primary job duties, any awards or achievements, and quantify your accomplishments when possible. For example, mention if your students' test scores improved due to your teaching methods.

Teaching Philosophy and Career Goals

Share your teaching philosophy and how it aligns with the mission of the school you are applying to. Discuss your career goals and explain why you are passionate about teaching. This helps hiring managers relate to you on a personal level.

Conclude by reiterating your enthusiasm for the position and thanking the hiring manager for considering your application. Express your willingness to provide further information or discuss your qualifications in an interview.

End with a professional closing, such as "Sincerely," followed by your name. If you are sending a physical letter, leave space for your signature.

How to Write a Cover Letter for Teaching Positions [4 Steps]

A cover letter for a teaching position is not just a formality; it’s your opportunity to showcase your values, teaching philosophy, and enthusiasm for educating young minds. It should effectively communicate why you are the ideal candidate for the role while reflecting your dedication and passion for teaching. Using WPS Office’s advanced features, you can leverage multiple functions to craft a standout cover letter that aligns perfectly with your values and career aspirations. Here’s a step-by-step guide on how to write a cover letter for a teacher with no experience:

Step 1: Research the Company - AIPal

Before getting into writing the cover letter, the first step is to learn more about the institute where you wish to apply. Apart from the job description, learn more about their values and principles. This research will help you realize whether you are a good fit for the company and also aids the writing process since you now know what they are looking for in a candidate.

Once you have conducted internal research, focus on the job description to understand what they are seeking. A good way to do this is by identifying the keywords in the job description. Since this is your dream job, there's no room for human error, so why not take help from AIPal , an AI expert in this matter? With the help of AIPal, which is an AI Chrome extension, you can easily identify the keywords within the job description. Let’s take a look at an example:

Step 1: Visit the AIPal Chrome extension by clicking on the AIPal icon.

Step 2: Simply paste the job description of the job you are applying for in the chat box.

Step 3: Below the job description, ask AIPal to extract the main keywords from it.

With the help of AIPal, teachers can easily extract the main keywords from a job description, which is essential for writing a cover letter. These keywords are what the employer's HR team will be looking for.

Step 2: Choose a template- WPS Office

Once we have the keywords and the relevant research, the next step is to select a cover letter template. An effective cover letter is one that is well presented, but this is often neglected by many. Remember the saying, "First impression is the last impression." Even if your cover letter effectively conveys your message, if it is not presentable, it might not even be read by the employer.

However, there is no need to create one from scratch because WPS Office has this covered for you. WPS Office is an office suite that includes a word processing application where you can write your entire cover letter, and it also provides cover letter templates. Additionally, with its AI capabilities, it helps refine your content, which we will explore in the next steps. For now, let's switch to WPS Office and get ourselves a cover letter template that fits our teaching capabilities.

Step 1: On the WPS Office dashboard, click on the "New" tab located in the left side pane.

Step 2: Click on "Docs" in the left side pane and then use the search bar to find the cover letter for your position.

Step 3: Once you have found the cover letter of your choice, click on it to preview. If you want to go ahead with the choice, simply click on "Download".

Header and Greetings Tips:

Ensure your header includes contact information, the date, and recipient details.

Address the recipient by name if known; otherwise, use a professional greeting like "Dear Hiring Manager,".

Maintain professionalism and ensure your communication is error-free.

Step 3: Introduction

Starting your cover letter with a compelling introduction is crucial, especially when applying for a teaching position. It’s your opportunity to captivate the hiring manager's attention and establish a strong initial impression. A well-crafted opening should emphasize your passion for education, highlight your relevant qualifications, and offer a glimpse into your personality. Here are key pointers to write an introduction for your cover letter:

Express genuine enthusiasm for the teaching role and the opportunity to contribute to students' academic and personal growth.

Mention any relevant referrals or connections that underscore your suitability for the position.

Demonstrate your understanding of the school's values and mission, showcasing your commitment to its educational goals.

Begin with a notable achievement or experience in teaching that immediately grabs attention and showcases your impact in the classroom.

Let's have a look at an example of how the introduction may look:

Now, let's take some help from WPS AI to make this introduction stand out:

Step 1: Select the entire introduction using our WPS Writer.

Step 2: Once the introduction is selected, click on the WPS AI icon from the hover menu.

Step 3: Simply click on the "Improve Writing" option to enhance your introduction.

Step 4: WPS AI will rewrite your introduction, making improvements. If you would like to keep the improved version, simply click on the "Replace" button.

Step 4: Body Paragraph

Your resume's core is all about convincing employers you're the perfect fit.  Here, you'll highlight your skills, experience, and achievements to grab attention and get them to seriously consider your application.

Begin with a Compelling Summary or Objective Statement

Begin with a powerful summary or objective statement that highlights your professional goals and how you can contribute to the company’s growth. Clearly articulate how your skills and experiences make you the best fit for the role.

Emphasize Core Skills

Focus on the skills most relevant to the job you’re applying for. For example, if you’re applying for a kindergarten teaching position, emphasize your caring nature, ability to handle children, and create a nurturing learning environment. If you’re seeking a position teaching senior students, discuss your ability to foster a positive learning environment and your strong subject matter expertise. Always tailor your skills to match the job requirements.

Incorporate Keywords

Utilize keywords extracted using AIPal. Strategically insert them in key sections of your resume, ensuring they fit naturally within the context.

Outline Your Professional Experience

Describe your previous work experience by highlighting the skills you acquired and how you will apply them in the new role. Provide concrete examples of your achievements and the impact you had in your previous positions.

You can always use WPS AI to enhance your writing or seek assistance in condensing your body paragraphs.

Step 5: Closing & Signature

Concluding your teaching cover letter effectively is crucial. Summarize your key qualifications and passion for education in a brief, impactful final paragraph.

Highlight how your teaching philosophy aligns with the school's mission and how your skills can benefit their students.

Express enthusiasm for the opportunity to contribute to their educational community.

Conclude with a call to action, such as requesting an interview to further discuss your qualifications.

Close with a professional sign-off like "Sincerely" or "Best regards," followed by your name.

Remember, this is your last chance to make a strong impression, so ensure your conclusion reinforces why you're an excellent fit for the teaching position. For error-free content, consider using WPS Office to ensure clarity and professionalism in your conclusion.

Here's a template for Closing & Signature:

“I am excited about the prospect of bringing my passion for education and my innovative teaching methods to Evergreen High School. I would welcome the opportunity to discuss how my background, skills, and enthusiasm can contribute to your school community.

Thank you for your time and consideration. I look forward to the possibility of speaking with you further about this exciting opportunity.

Emily Thompson”

Writing an effective cover letter for teaching positions can be challenging, but I've discovered an approach that works well. I recommend starting with WPS Office templates, which offer a variety of pre-designed formats tailored for teaching roles.

The AI features in AIPal and WPS Office are transformative. They can assist in extracting important keywords from job descriptions and aid in the writing process. By using these tools, you can craft a standout cover letter with minimal frustration. It's an efficient way to ensure your application meets all requirements and showcases your qualifications effectively. Give it a try - I believe you'll be impressed with the results!

How to Proofread your Cover Letter- WPS Office

Whether you’re crafting a cover letter for a teaching position or composing professional emails, WPS Office empowers you to present yourself with confidence and clarity. Its intuitive features support you throughout the writing process, from initial draft to final proofread, ensuring your documents reflect professionalism and attention to detail.

Grammar and Spelling

AIPal utilizes advanced grammar and spell-checking tools to detect and correct errors, ensuring your cover letter is free from typos and linguistic mistakes.

Review Formatting

Ensure your cover letter adheres to professional formatting standards with AIPal’s formatting review feature, which checks for consistency in layout, font, and spacing.

Check Bullet Points

AIPal verifies the accuracy and clarity of bullet points in your cover letter, enhancing readability and impact.

Check Names and Contact Information

AIPal ensures accuracy in names and contact details, minimizing the risk of errors that could hinder communication with potential employers.

AIPal's Refinement Capabilities

AIPal goes beyond basic proofreading by leveraging sophisticated language analysis and editing tools to refine your cover letter to perfection:

Enhanced Clarity and Coherence:

AIPal enhances the clarity and coherence of your cover letter, ensuring each paragraph flows smoothly and effectively communicates your message.

Optimized Tone and Style:

Tailor your cover letter’s tone and style to resonate with your target audience, whether it’s a formal institution or a progressive educational environment.

Professional Presentation:

With AIPal’s assistance, confidently submit a polished and professional cover letter that effectively showcases your qualifications and aspirations.

AIPal Chatbot:

AIPal is a chatbot designed to assist users with various tasks and conversations. It can answer questions on a wide range of topics, help brainstorm ideas, provide explanations on complex subjects, and assist with basic writing and editing tasks.

Users find AIPal useful for quick information lookup, getting a different perspective on problems, breaking down complex topics into simpler terms, and generating starting points for creative projects. While AIPal can be a helpful tool, it's important to remember that it has limitations and should be used as a supplementary resource alongside human knowledge and critical thinking.

1. How long should a cover letter be?

A cover letter should ideally be concise, occupying at least half a page but not exceeding one page in length. The appropriate length depends on how you plan to send it, whether as the body of an email or as a separate attachment. Aim for about half a page when sending via email to maintain conciseness. If sending it as a separate attachment, you can expand it slightly, but ensure it remains within one page for clarity and focus.

2. Is it a must to have a cover letter attached with the resume?

Submitting a cover letter along with your resume is deemed standard practice for most job applications unless specifically directed otherwise. Although recruiters may not always read it, they typically anticipate candidates to provide one. A well-crafted cover letter can substantially improve your chances and differentiate you from other applicants with identical backgrounds and resumes.

3. How do I write a cover letter with multiple job experiences?

Here are two ways to structure a cover letter with multiple job experiences:

Write one paragraph focusing on your skills and experiences for one job, and another paragraph for the second job.

If the two jobs are related, consider listing your skills and experiences that are relevant to both positions.

Write Your Way to Success with WPS Office: Craft Your Winning Cover Letter!

Writing a compelling cover letter isn't just about summarizing your resume—it's about showcasing your unique qualifications, passion for teaching, and alignment with the school's values. WPS Office offers you the tools to create a standout cover letter that not only highlights your skills but also reflects your career aspirations and dedication to education.

With AIPal, you can enhance your writing by refining the clarity, coherence, and style of your cover letter, ensuring it resonates with your prospective employers. Moreover, WPS Office simplifies the process of emailing your cover letter, eliminating any inconvenience and helping you present yourself professionally with ease. Download WPS Office today to streamline your job application process and increase your chances of securing your ideal teaching position.

• 1. Write a Teaching Philosophy Statement: Examples and Guide
• 2. How to Use Chat GPT for Cover Letter - Prompt Example & Templates
• 3. Best Free Cover Letter Template for 2024
• 4. How to Write a Cover Letter [Tips with Examples]
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• 6. The Best Cover Letter Sample for Job Application in Word Format

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.