How to Sign a Cover Letter
When writing a resume cover letter , you should focus on each aspect. One of these key aspects is the conclusion of your cover letter. A good ending to a cover letter includes a proper cover letter signature . How you sign off your cover letter is crucial as it will either leave the prospective employer with a positive, professional first impression .
Choosing how to sign off a cover letter the right way depends on a few factors, such as the cover letter format of your email. However, in general, it’s better to remain formal and professional . You can be positive and even friendly, but avoid casual language such as “thanks”, “cheers”, or “take care”.
If you get it wrong by making a small mistake or by using inappropriate language in your cover letter ending , you risk leaving the wrong impression on the hiring manager. As employers receive so many applications for each position , this can be enough for yours to be discounted.
The signature on your cover letter is a crucial part of your cover letter that you need to nail. Ensure you sign your cover letter the right way and leave the hiring manager with a fantastic impression. Check out the information below to ensure you know how to conclude your cover letter in the best way possible .
How to sign a cover letter when emailing
Emailing job applications, including cover letters and resumes, is the new normal. Regarding the conclusion of your cover letter, you may be asking yourself, “do I need to sign a cover letter that is submitted electronically ?”
You need to have the proper sign-off when you conclude your cover letter, even by email.
It’s essential to know how and where to sign a cover letter if you are emailing it to a hiring manager. Use a professional sign-off (such as sincerely, sincerely yours, best regards, or most sincerely) at the end of the letter, followed by your full name written underneath. Doing so makes your cover letter and job application that much more effective.
If you’re emailing a cover letter with a signature you should use a professional sign off (such as sincerely, sincerely yours, best regards or most sincerely) followed by your full name written underneath .
You don’t need to sign the letter by hand when signing a cover letter electronically . Also avoid using italics or an alternative font as this can look childish. Just write your full name in the same font as the rest of the letter .
It’s also essential to clearly include your contact details when you sign off a resume cover letter . It would be a tragedy if you nailed your cover letter , spent time tailoring your resume using a resume builder , and then the employer didn’t know how to contact you .
An easy, time-effective way of doing this is by setting up an email signature . You should include your name, telephone number, email address and a link to your LinkedIn profile (and any other useful links which may help your application).
Closing signature examples
Here are some examples of how to sign a cover letter electronically . The first example contains the very least you should include (name, email address, and phone number). The third is the ideal example of how to sign a cover letter via email .
Mary Washington [email protected] 70997654
Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654
Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654 www.linkedin.com/marywashington www.personalwebsite.com
Examples of Bad Signatures on Cover Letters
Including this part of a cover letter is essential , and doing it well can give your chances of being hired a serious boost. However, there are things you should avoid writing in your cover letter signature. In a cover letter, you as an applicant have a chance to show off some of your personality, but that does not mean you can be too casual .
Here are some examples of words you should avoid writing when you are signing off your cover letter:
- Best wishes
- Take it easy
It is also a good idea to not use abbreviations of words, such as “thx”. Also, erase any messages that are automatically included by your cell phone. Delete messages such as “Sent from my x phone” before sending.
How to sign a paper cover letter
Though it is becoming less common , you may need to either mail a cover letter or upload one to a website. In these cases, you should leave enough space between the sign-off and your full name to include a handwritten signature . After printing your cover letter, you should sign your name using black ink .
For written cover letters , you should use a formal business cover letter format which includes your contact details and those of the employer at the top of the page, as well as a heading and salutation . As you include your contact details at the top, there is no need to include them with your signature as you would in an email.
Though the importance of signing a cover letter shouldn’t be underestimated, how to end a cover letter is only one part of your application. Read more cover letter advice for information on writing the other parts of your cover letter and also spend time researching how to write a resume . Using resume templates is an effective way of producing professional-looking results quickly.
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How to Sign a Cover Letter (With Examples)
- How To Sign A Cover Letter
- Salary Requirements In Cover Letter
- Referral In Cover Letter
- Cover Letter Body
- Use Dear Sir Or Madam?
- Use Mrs. Or Ms.?
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With so many applicants competing for the same job, you want to make sure every element of your application leaves the right impression .
Regardless of your letter’s contents, an improper closing section conveys a sense of unprofessionalism and ruins the entire application.
This article will show you exactly how to sign and end your cover letter professionally — so you leave a positive impression rather than a negative one.
The end of your cover letter is what will create your final impression, so it’s important to summarize what makes you a good fit for the job, convey confidence, and thank the reader .
Avoid more casual phrases and avoid using exclamation points; express excitement about the job without slipping into less formal prose.
To be as professional as possible, you might want to physically sign your cover letter if you’re giving someone a hard copy, or use a digital signature for an electronic submission.
How to End a Cover Letter
Examples of how to end a cover letter, examples of how not to end a cover letter, does your cover letter need a written signature, how to sign an uploaded or printed cover letter, cover letter signature examples, how to sign an emailed cover letter, signature examples for emailed documents, final thoughts.
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Your cover letter should maintain a professional and formal tone throughout. This is especially true for the closing, as it’s the section that leaves a final impression on the reader.
“Formal” doesn’t require that you’re robotic and cold. Feel free to be friendly or positive, but always avoid casual language. Don’t use “thanks” or “cheers”, and avoid acronyms.
Every effective cover letter closing accomplishes three goals:
Summarizes your strengths. Sum up the relevant skills and qualifications you’ve mentioned and explain how you can bring value to the company.
Shows confidence and initiative. A generic cover letter closing such as “I look forward to your reply” will be read as nothing more than an empty courtesy.
Stand-out and convey a more action-oriented tone, with a line such as : “I look forward to discussing with you how my skills can create value and solutions for the team.”
Thank the reader. Be sure to show appreciation and offer thanks to the reader for their time and consideration.
As always, remain professional rather than casual. Avoid phrases such as “Cheers” or “Yours.”
While reading the following examples, note how they achieve the three goals:
Conveys initiative and confidence
Thanks the reader
“I believe my six years of experience as a marketing specialist , specifically in the food industry, will be a perfect match for this role. I look forward to speaking with you on how my skills can bring value to the team. Thank you for considering my application.”
“With my extensive software engineering experience, I believe I can develop effective technical solutions for your firm. I would welcome the opportunity to further discuss with you how my qualifications can contribute to the team’s success. Thank you for your time.”
“With my eight years of experience as managing director of similar projects, I am confident I can provide insight and value towards your firm’s goals. I would love the chance to speak with you on the position and what skills I could bring. Thank you for your consideration.”
“I am fascinated by your firm’s approach to creating effective user experiences. I would be delighted to discuss with you how I could leverage my ten years of UX experience to upgrade your solutions even further. Thank you for considering my application.”
“I look forward to any chance to speak about the position and what I can bring to the firm. I believe my personal values and extensive experience in the medical research field would make me a great fit for your organization. I appreciate your time and consideration.”
See if you can spot the more subtle errors in the next few examples.
“I believe my eight years of experience as a commercial trucker , especially in long-haul, will be a great match for this role. I look forward to speaking with you on how my skills can bring value to the team.”
“I look forward to an opportunity to discuss with you the position. I greatly appreciate your time and consideration.”
“With my two years of experience as a sales representative , I am confident I can provide the necessary qualifications and skills. Thank you for considering my application.”
While they thanked the reader and summarized their abilities, the writer offered no call to action for the reader to follow-up with them.
It’s commonly asked if it’s really required to end cover letters with a handwritten signature. The answer is it depends on your letter’s format.
Cover letters written on paper should always include a handwritten signature. Doing so is considered proper business etiquette, and forgetting to do so will be seen as unprofessional by recruiters .
Even if the particular reader of your letter doesn’t care, it’s smart to err on the side of caution.
For cover letters delivered through email, a signature isn’t required. However, there’s no harm in creating an electronic signature to add a touch of professionalism.
Keep reading to see exactly how you should sign both an emailed and printed cover letter.
The formal rules for how to write a cover letter may seem numerous and pointless, but it’s important to follow them to avoid standing out as unprofessional amongst other applicants following them.
Most cover letters are emailed these days. However, you might find yourself needing to upload or mail a printer cover letter and wonder how to sign it.
In these cases, a handwritten signature would be included between the sign-off and your printed full name. Keep this in mind when you’re typing it out so you remember to leave enough room.
Your signature should always be written in black ink. The sign-off should always use professional language. Use the same font as the rest of your cover letter and avoid using italics. Consider the following choices:
Avoid casual sign-offs such as:
There is never really any reason to use a sign-off other than the proper four listed above. Just as is the case for greetings such as ” Dear Hiring Manager ” or “ Dear Sir Or Madam ,” using uncommon sign-offs just isn’t worth the risk.
The cover letter should be formatted single-spaced throughout, with an additional space between sections. This includes between your closing paragraph and sign-off. If your contact details are not written in the header, include them after your name.
Here we’ll provide you both a template and a visual example to help you sign your own printed cover letter. Note the spacing used in these examples.
“….thank you for considering my application.” [Sincerely, Best Regards] [Written signature in black ink] [Your full name (typed)] [Your e-mail address] [Tel:(including country/area code)]
“…thank you for considering my application.” Sincerely, Alex Loizos [email protected] (555) 333 2222
Emailed cover letters do not need a handwritten signature. However, doing so adds a touch of professionalism and won’t hurt your letter.
An emailed letter with a signature looks the exact same as a printed one, except that your signature would be created electronically. Look up how to generate an electronic signature for whatever email service you use.
If you choose to not include a signature, then the rest of the sign-off stays the same. Same single-spacing, with consistent font and no italics.
Visual Example #1:
Visual Example #2:
“…thank you for your time.” Best Regards, Stacy Smith [email protected] (321) 412 2552
The importance of sending a well-written cover letter is underrated. Even with an impressive resume , hiring managers know you as nothing more than a name on a paper and a list of achievements.
Cover letters convey two things that resumes alone cannot: professionalism and initiative.
A discussion of your qualifications and achievements in your letter, followed by an offer for further discussion, is what will lead the recruiter to pick up the phone.
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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.
Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.
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