How to Close a Cover Letter: 60 Examples of Strong Closing Statements
By Status.net Editorial Team on December 12, 2023 — 16 minutes to read
A strong cover letter closing is essential in making a great impression and reinforcing your enthusiasm for the job opportunity. It provides a final opportunity to emphasize your relevant skills, experiences, and personal attributes that make you an ideal candidate. A compelling closing also encourages the employer to take action, such as inviting you for an interview. Consider these examples:
- Thank you for considering my application. I am looking forward to the opportunity to contribute my skills and experiences in this exciting role.
- I am eager to discuss how my background aligns with your team’s goals and how I can contribute to your company’s growth.
- I am confident that my expertise in social media marketing makes me well-suited for this position, and I appreciate your time and consideration.
Positive Impact on Employers
Your cover letter closing is crucial, as it leaves a lasting impression on the employer and influences their perception of you as a candidate. A positive and engaging closing helps you stand out among other applicants and increases your chances of being selected for an interview. Here are a few key points that can create a positive impact:
- Express gratitude : Show appreciation for the time the employer has spent reading your cover letter, and thank them for considering your application.
- Be enthusiastic : Reiterate your excitement about the job opportunity and the prospect of joining their team.
- Include a call to action : Encourage further engagement, like scheduling an interview or discussing your qualifications in more detail.
Thank you for taking the time to review my application. I am highly enthusiastic about joining your team and discussing my potential contributions to your ongoing projects. Please don’t hesitate to reach out to me at your earliest convenience.
Crafting Your Final Paragraph
Summarizing your enthusiasm.
To leave a lasting impression, summarize your enthusiasm for the role in your closing paragraph. Highlight your excitement about the opportunity and express gratitude for the potential connection with the company. For instance:
I’m thrilled about the prospect of joining the (…) team and contributing my marketing skills to drive innovative campaigns. Thank you for considering my application.
Reaffirming Your Best Fit for the Role
Before signing off, reinforce why you’re the perfect candidate for the position. Briefly recap your relevant experience, skills, or accomplishments that set you apart. Be concise yet confident in your message. For example:
With my five years of experience in international sales and my proven ability to develop long-term client relationships, I am confident in my ability to excel as your next Sales Manager.
Choosing the Right Sign-Off
Professional sign-off options.
Selecting the appropriate closing for your cover letter can leave a lasting impression. Here are some professional sign-off options to consider:
- Sincerely : This classic sign-off is appropriate for most scenarios and conveys professionalism.
- Best regards : A versatile and slightly more casual option, ideal for a variety of industries.
- Kind regards : This friendly sign-off is suitable when you have developed a rapport with the receiver, like the hiring manager.
You can also try other options such as Yours truly , Respectfully , or Yours faithfully , depending on your preference and the nature of the job you are applying for.
Matching the Company Culture
Try to tailor your sign-off to match the company culture. Researching the company’s website, social media, or reviewing employee testimonials can help you get a better understanding of the company culture. For example:
- Innovative or creative industries : Feel free to express yourself with a casual yet professional closing, like Warm Regards or Cheers .
- Traditional or formal industries : Stick to more formal options such as Sincerely or Best Regards .
Incorporating a Call to Action
Proposing the next steps.
A well-crafted cover letter should inspire the reader to take the next step. This could include scheduling an interview, discussing your application further, or even simply reviewing your attached resume. To encourage this action, incorporate a call to action (CTA) at the end of your cover letter that guides the hiring manager.
Some examples of CTAs in the context of cover letters include:
- Schedule a meeting : “I’m excited about the opportunity to discuss my experiences and how they align with the [job title] position. Let’s set up a time to chat!”
- Ask for a callback : “I’d be thrilled to further discuss my application and the value I bring to the table. Give me a call at your earliest convenience to chat more.”
- Direct them to your portfolio : “I’d love to showcase my recent work, which you can find at [website link]. Let’s discuss how my skillset aligns with the [job title] role.”
Remember to tailor these examples to your specific application and the company to which you’re applying.
60 Examples of Strong Closing Statements For a Cover Letter
- 1. This position seems like a perfect match for my experience, passions, and career aspirations. I would love to bring my skills and expertise to your organization.
- 2. I am confident that I can make an immediate and positive impact if given the opportunity to join your team. I look forward to discussing how I can contribute to your organization’s success.
- 3. My background and capabilities align well with the responsibilities of this role. I am excited by the prospect of applying my experience to this position.
- 4. I am enthusiastic about the chance to join your organization. Please contact me to further discuss my qualifications and how I can add value.
- 5. I would welcome the opportunity to showcase my abilities and help drive growth and innovation through this position. I am eager to learn more.
- 6. With my skills and experience, I am prepared to excel in this role and hit the ground running. I look forward to speaking with you.
- 7. I am confident I would thrive in this position. I am eager to bring my skills, passion, and drive to your dynamic team.
- 8. I believe I am an excellent fit for this opportunity and am excited by the prospect of contributing my talents to your organization. I welcome the chance to speak with you further.
- 9. My experience aligns well with the responsibilities of this exciting role. I am enthusiastic about the opportunity to apply my skills to benefit your organization.
- 10. I am excited by the chance to join your team. I look forward to further discussion.
- 11. I am confident that I possess the necessary qualifications for this role and would excel if given the opportunity.
- 12. With my background and passion, I am prepared to hit the ground running and make an immediate impact through this position. I would love to join your team.
- 13. I am eager to apply my expertise to help drive success and innovation for your organization. Please contact me to arrange a time to talk.
- 14. My experience has fully prepared me to excel in this role. I am excited by the prospect of bringing my skills to your dynamic organization.
- 15. I am enthusiastic about this opportunity and the chance to contribute to your company’s continued growth and innovation. I look forward to elaborating on my qualifications.
- 16. I am confident I can perform exceptionally well in this position. I am excited by the prospect of joining your team and organization.
- 17. With my proven track record, I am prepared to dive in and deliver results through this role. I would be thrilled to join your organization.
- 18. I am eager to join an organization where I can utilize my expertise to create meaningful impact. This role seems like an excellent fit.
- 19. I am excited by the prospect of joining your innovative company. My skills would enable me to contribute to your team’s success right away.
- 20. I am confident my background makes me a competitive applicant for this opportunity. I am excited to further discuss my qualifications with you.
- 21. With my experience and passion, I know I would thrive in this position. I hope to have the chance to join your talented team.
- 22. I am enthusiastic about the prospect of bringing my skills and experience to your dynamic organization.
- 23. I am eager to apply my expertise to help drive innovation and success in this role. I would be thrilled to join your team.
- 24. I am confident my abilities make me a strong candidate for this opportunity. I am excited by the chance to contribute to your company’s growth.
- 25. I believe I possess the necessary skills, experience, and drive to excel in this position.
- 26. With my background, I am prepared to dive in, roll up my sleeves, and immediately begin adding value in this role. I am excited by this opportunity.
- 27. I am enthusiastic about the prospect of joining your team. I am confident my experience would allow me to thrive in this position.
- 28. I would welcome the opportunity to join your organization and collaborate with your talented team in this role. Please contact me to further discuss my qualifications.
- 29. I am excited by the chance to apply my skills and experience to help drive innovation and success for your company. I hope to speak with you soon.
- 30. I am eager to bring passion, expertise, and a strong work ethic to this position. I am confident I would excel on your team. I look forward to further discussing how I can contribute to your organization’s success.
- 31. I am confident that I have the necessary qualifications to excel in this role, and I am excited by the prospect of contributing my skills to your organization. I look forward to discussing this opportunity further.
- 32. With my experience and capabilities, I know I would be a great asset to your team through this position. I am eager to bring my passion and expertise to your dynamic organization.
- 33. I am enthusiastic about the chance to apply my background in a way that drives meaningful impact and innovation. This role seems like an ideal fit for my skills.
- 34. I am eager to join your organization and collaborate with your talented team to deliver exceptional results.
- 35. I am prepared to hit the ground running and make immediate contributions in this role. My experience aligns well with the responsibilities, and I am excited by the prospect of joining your company.
- 36. I am confident that I possess the ideal qualifications for this opportunity. I would love to join your organization and contribute my skills to help drive future success.
- 37. With my proven track record and expertise, I am prepared to dive in and immediately begin adding value through this position. I am excited by this opportunity and welcome further discussion.
- 38. My background and capabilities make me confident that I can perform exceptionally well in this role.
- 39. I am eager to apply my skills in a high-impact position with a respected organization like yours. I am confident I would thrive on your team. Please contact me to arrange a meeting.
- 40. I believe this role is an excellent match for my qualifications. I am excited by the opportunity to contribute my experience and talents to your innovative company.
- 41. I am confident that my background has prepared me well to excel in this position. I would be thrilled to join your talented team and organization.
- 42. With my passion, expertise, and proven ability to deliver results, I am prepared to dive in and immediately begin driving value through this role. I am excited by this opportunity and look forward to further discussion.
- 43. I am enthusiastic about the prospect of applying my skills in a challenging and rewarding position at your respected company. I am eager to learn more about this opportunity.
- 44. I am excited by the chance to join your dynamic team. My experience has fully prepared me to thrive in this position and help drive your organization’s continued success.
- 45. I am confident I possess the ideal qualifications for this opportunity. I would welcome the chance to join your team and contribute to future growth and innovation.
- 46. With my background and capabilities, I am prepared to excel in this role. I am enthusiastic about the prospect of applying my experience to benefit your organization. I look forward to speaking with you.
- 47. I am eager to utilize my expertise. Please contact me to arrange a meeting to discuss my qualifications.
- 48. I am excited by the prospect of joining your team. I am confident my skills and experience make me a competitive applicant for this opportunity. I look forward to further discussion.
- 49. This role seems like an excellent match for my background. I am enthusiastic about the opportunity to contribute to your organization’s success and future growth.
- 50. I am confident I possess the necessary experience and qualifications to excel in this position. I would be thrilled to join your talented team. I look forward to speaking with you.
- 51. I am excited by this opportunity and welcome the chance to further discuss my qualifications.
- 52. I am eager to apply my expertise in a challenging role that enables me to create meaningful impact. I am confident I would thrive in this position on your team.
- 53. I believe I am an excellent fit for this opportunity. I would be honored to join your organization and collaborate with your talented team. I look forward to further discussion.
- 54. I am enthusiastic about the prospect of contributing my experience to help drive innovation and continued success. I am excited by this opportunity and confident in my ability to excel.
- 55. Thank you for reviewing my application. I am eager to bring my background and capabilities to this exciting role on your team. I am confident I can perform exceptionally well if given the opportunity. I look forward to speaking with you.
- 56. With my proven skills and expertise aligned with this position’s responsibilities, I am prepared to dive in and immediately begin adding value to your organization.
- 57. I am confident that my experience, capabilities and passion for excellence would allow me to thrive in this role. I would welcome the opportunity to join your respected organization and am eager to further discuss my qualifications.
- 58. I am excited by the prospect of utilizing my background to help drive innovation and success in this position. I am confident in my ability to excel on your team and look forward to learning more.
- 59. I believe I am an excellent candidate for this opportunity. I am enthusiastic about applying my experience to contribute to the continued growth and success of your esteemed organization.
- 60. With my proven track record and expertise, I know I would thrive in this role. I am eager to bring my skills and passion to your dynamic team. Thank you for your consideration – I look forward to discussing this opportunity further.
When choosing a closing statement, make sure it matches the overall tone of your cover letter and reflects your personality. Also, take into consideration the company culture and position you’re applying for.
Examples of Effective Cover Letter Closings
- Yours faithfully,
- Kind regards,
- Best regards,
- Yours sincerely,
- Yours truly,
- Warm regards,
- Best wishes,
- With appreciation,
- Looking forward to your response,
- Yours in professional success,
- Many thanks,
- Thank you for your consideration,
- Eager for the opportunity to connect,
- Have a great day,
- All the best,
- Thanks so much,
- Excited to chat soon,
- Grateful for your time.
Polishing Your Cover Letter Ending
Proofreading for errors.
Don’t underestimate the power of a well-proofread cover letter. Before sending it off, give it a thorough read-through, and look closely for any grammar, spelling, or punctuation errors. Consider using a grammar tool to help catch mistakes you might have missed. Also, ask a friend, family member, or even a professional to review your cover letter. Their fresh perspective can provide valuable insights and catch anything you might have overlooked.
Ensuring Consistency with Your Resume
To make your application seamless, double-check your cover letter and resume to ensure consistency. Pay special attention to details such as job titles, dates, and company names, as inconsistencies can raise concerns from potential employers. It’s also a good idea to match the formatting and fonts across both documents to give your application a polished and cohesive look. Make sure the skills and experiences you highlight in your cover letter are complementary to those mentioned in your resume, so they work together to make a strong case for your candidacy.
Sending Your Cover Letter
Email versus hard copy.
When sending your cover letter, you’ll usually have two options: email or hard copy. Each has its benefits and considerations:
- More convenient and faster
- Allows for easy tracking and organization
- Often preferred by employers
- Be sure to use professional language and an appropriate subject line
- Formal option, which may be required for certain industries or applications
- Neatly print and sign your cover letter
- Use quality paper and a matching envelope
It’s crucial to consider the preferences of the employer when deciding which method to use. If they haven’t specified a preference, feel free to choose the one that makes the most sense for you.
Following Submission Guidelines
No matter how well-written your cover letter is, failing to follow submission guidelines can hurt your chances of being considered for the position. Pay close attention to these key details when preparing your cover letter:
- Deadline: Be punctual in submitting your application – submit on time or even earlier.
- Formatting requirements: Follow any formatting requirements mentioned explicitly, such as font type, font size, and margins.
- File format: Save and send your cover letter in the requested file format, like PDF or Word Document (.docx).
- Contact information: Don’t forget to include your up-to-date contact information, such as your email address and phone number.
Frequently Asked Questions
What are some strong closing statements for a cover letter that stand out to employers.
A strong closing statement should reiterate your enthusiasm for the position and demonstrate your confidence in your qualifications. Here are some examples:
- “I’m excited about the opportunity to contribute my skills and experience to your team and look forward to discussing my qualifications further.”
- “Thank you for considering my application. I believe my expertise aligns well with the role, and I am eager to contribute to the success of your organization.”
- “I’m confident that my skills make me an ideal candidate for the position, and I’m eager to discuss how I can add value to your company.”
What’s the best way to format the closing section of my cover letter?
To format the closing section of your cover letter, you should:
- Leave a space between the last paragraph and your closing.
- Use a closing phrase like “Sincerely” or “Kind regards.”
- Add your full name and contact information, such as email address and phone number.
- If applicable, include any relevant links, such as your LinkedIn profile or online portfolio.
- Leave a space between your closing phrase and your name so you can add a digital or printed signature.
Should I use ‘Kind regards’ or ‘Yours sincerely’ to finish off my cover letter?
Both ‘Kind regards’ and ‘Yours sincerely’ are acceptable and professional ways to end a cover letter. You can choose which one you feel most comfortable with or suits your individual style. In general, ‘Kind regards’ is a safe and widely used option, while ‘Yours sincerely’ is considered a bit more formal.
How can you make a cover letter feel personal and engaging without being too casual?
To make your cover letter personal and engaging, try these tips:
- Address the recipient by name, if possible, to create a connection.
- Start your cover letter by mentioning a specific detail about the company or role to show you’ve done your research.
- Share anecdotes from your experience that directly relate to the requirements of the job and showcase your unique qualities.
- Focus on the value you can bring to the company, rather than just listing your qualifications.
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How to End a Cover Letter [w/ 4 Examples]
How you end your cover letter is an important part of the process.
You’ve managed to make a good impression with your cover letter and now you want to “exit” on a good note with an equally impactful conclusion.
This is where this article comes in.
We’ll show you how to end your cover letter effectively and leave the right impression on the recruiter reading it!
- 6 Ways to end a cover letter for a job (with examples)
- Ways NOT to end a cover letter
- How to sign off a cover letter
- Signature lines NOT to use
New to cover letter writing? Give our resumes 101 video a watch before diving into the article!
6 Ways to End a Cover Letter for a Job (With Examples)
Your cover letter ending consists of your closing paragraph and your signature line.
As your official “parting” from the recruiter, your closing paragraph should be an on-point summary of your cover letter’s highlights and a chance to reaffirm your strong points.
To guide you in the right direction, we’ve put together our favorite tips on how to end a cover letter effectively.
So, let’s see what they’re all about!
#1: Show Confidence
First things first—make sure you end your cover letter on a confident note.
All your skills, qualifications, and strengths will lose a bit of their value if you don’t confidently show the recruiter that you can apply them to the company’s benefit.
Say, you mentioned a bunch of noteworthy achievements and skills as you were writing your cover letter . Your cover letter ending is your chance to confidently reiterate them.
For example, you might have mentioned in your cover letter how you helped your previous company exceed its sales target by 30%. That’s an achievement you can use to conclude your cover letter confidently.
I believe my ability to generate sales and drive results will be a significant contribution to your company’s goals and KPIs.
#2: Sum Up Your Skills (For the Position)
Another way to effectively end your cover letter is to sum up your top skills.
More specifically, sum up exactly how your skills will bring value to the team or company, or how they are relevant to the position you are applying for.
Here’s an example of how you can do this:
To conclude, I can confidently say that my 5 years of experience as a researcher have made me detail-oriented, patient, and able to connect smaller pieces of information to see the bigger picture. I believe these skills will be of use in this position.
#3: Be Enthusiastic
You may be highly qualified and justifiably confident in your skills, but employers also want to see that you will be a motivated and engaged employee.
So, make sure to express your enthusiasm! This will show that you care about this job and that you will put passion and energy into your work if you’re hired.
Employees who are enthusiastic about their work are also far more likely to stay on board long term, which means that you’ve got more chances to get (and stay) hired! It’s no wonder that 71% of executives say that employee engagement is critical to their company’s success .
As such, sometimes, the deciding difference between two equally qualified candidates is just their level of interest and enthusiasm for the position.
Being able to apply all of my skills and previous experience to this project is an ideal and exciting opportunity for me.
#4: State Your Goals and Set Expectations
Another great way to end your cover letter is by stating your professional goals and giving the recruiter a general idea of what they should expect from you as a potential employee.
This will show that you are proactive and that you have clear objectives for your career.
Keep in mind though—when stating your goals and expectations, focus on mentioning how you’ll contribute to the company and benefit the employer, not just the other way around.
And remember—what can set you apart from other candidates is expressing exactly what connects you to the company (other than just wanting to be hired). This can make your claims more believable and attract recruiters more easily.
Here’s an example of how you can make that work:
My goal is to be counted among the top professionals in the field, not only due to my skills but also because of my appetite for innovation. Your company’s mission to innovate some basic aspects of our daily lives is an inspiration for my work and I’d be happy to contribute my skills to achieve this common mission.
#5: Don’t Forget to Say “Thank You”
Don’t forget to end the letter with gratitude.
After all, recruiters go through countless applications daily, so just the fact that they took the time to read yours is enough of a reason to be thankful.
Because it is expected that you will say “thank you” (and would be considered rude if you don’t), genuine gratitude is what will make you instantly more likable and win you extra points.
Thank you for taking the time to review my application. I truly appreciate your consideration and hope to have the chance to prove through my dedicated work for your company.
#6. Keep It Professional
This last piece of advice is quite simple. Keep your cover letter professional. You’ll have plenty of chances to express the more fun side of your character.
There will be plenty of time to express your more “casual” side once you’re hired. At this stage, though, employers want to see that you are professional, reliable, and serious about your work.
So, it’s better to use academic language and a clean, simple style.
Liked the tips we covered in this article? There’s more where that came from! Check out our complete guide with the top 21 cover letter tips .
Ways NOT to End a Cover Letter
And now that we covered the best ways to end your cover letter, let’s go over what you should NOT do when you’re writing your cover letter ending.
- Do not appear desperate for the job. There is a fine line between expressing enthusiasm and being desperate. If you step over that line, you might blow your chances at getting a callback.
- Don’t be cocky and entitled. Avoid rhetoric that implies that the company would be foolish not to hire you and avoid speaking as though you’ve already been hired.
- Do not use overly familiar language or slang. That is unless you are working in the comedy industry.
- Don’t forget to proofread. Forgetting to proofread your cover letter (including the ending) is a big no-no. Typos and grammar mistakes can come across as unprofessional, so make sure to double-check for mistakes or use software like Grammarly .
- Don’t be sloppy! Pay attention to how you structure your closing paragraph just as much as the rest of your cover letter. This is the last thing the recruiters will read and it is what they will remember from the cover letter.
- Do not skip the closing! Not including a final paragraph in a cover letter is a huge mistake. This is your opportunity to summarize your strong points, enthusiasm, and gratitude memorably.
Want to know what mistakes you should avoid when you’re writing your cover letter? Our guide on cover letter mistakes has all you need to know.
How to Sign Off a Cover Letter
Signing off your cover letter is a pretty straightforward task. All you have to do is use a signature line, followed by your full name. Something like this:
And since “sincerely” has become overused, consider these signature lines to use instead:
- Kind regards,
- With best regards,
- Most sincerely,
- Respectfully yours,
- Best regards,
- Thank you for your consideration,
Signature lines not to use
You probably know better than to use any of the signature lines below, but we thought to go over them just in case. So, whatever you do, refrain from using any of the following:
- Warm Regards
- Yours Truly
- Have a wonderful day
Do I Sign a Cover Letter?
Whether you should sign a cover letter depends on how you are sending your cover letter.
Nowadays, most cover letters are sent electronically. If that’s the case with you, there is no need to add an electronic signature.
Simply add your full name at the end of the cover letter, using the same font as the rest of your letter.
If you are sending a good old-fashioned printed cover letter, on the other hand, include the same details and add your signature underneath your name.
Having a matching resume and cover letter is a great way to make a good impression on the hiring manager! We make that super easy for you - just pick one of our matching pairs of resume & cover letter templates and start writing yours!
How you end your cover letter is extremely important. If you manage to get it right, your application will make an impression and most surely earn you a callback.
To make sure you got it right, let’s go over the main points we covered in this article:
- Your cover letter ending should contain a captivating closing paragraph and a signature line.
- To write a good closing paragraph, do some of the following: convey enthusiasm, recap your skills and qualifications, show gratitude, and state your goals and expectations.
- Things NOT to do when you’re writing your cover letter ending are: appearing cocky, being sloppy, forgetting to proofread, and ignoring the ending altogether.
- Signature lines to consider in addition to sincerely are: kind regards, respectfully, and most sincerely.
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How to end a cover letter?
[ Click here to directly go to the complete Cover Letter Sample ]
The closing statement of a cover letter is crucial as it is the last impression you leave on the hiring manager.
A good cover letter should always end with a call to action that compels the hiring manager to call you for an interview.
Both cover letters and resumes are a gateway to grabbing the job opportunity by presenting yourself at your best.
A resume lists out your skills and qualifications, but your cover letter convinces the hiring manager that you will be an asset to the company.
Therefore, make sure you always accompany your resume with a hard-hitting cover letter unless you are explicitly asked not to do so.
Here are a few tips to write a kick-ass cover letter:
- Customize your cover letter and use the coveted space wisely
- Follow professional cover letter formatting to ensure readability
- Write a compelling closing statement followed by a call to action
- Avoid cover letter closing mistakes at any cost always proofread before sending the final draft
Here's what you will find in this guide:
- What is a cover letter for and why is it important?
- What are the five key components of a cover letter?
- How to format a cover letter with formatting tips?
- Why is a cover letter closing important?
- Mistakes that you should avoid in cover letter closing
What is a Cover Letter for?
You must be wondering if a resume is not enough to secure the job position that you need to create one more document, i.e., a cover letter. Well, the simple answer is no. Both documents are equally important and go hand in hand.
A resume lists all your skills and achievements relevant to the job you are applying to, but a cover letter is a document with detailed information on why you are qualified for the job position.
Customizing your cover letter for every job you apply to can prove to be very challenging and time-consuming, but it is pivotal for securing the job position.
Do not commit the mistake of sending a generic cover letter for every job position you apply to. It can cost you your dream job.
Cover Letter Sample
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Here is an example of an ideal cover letter that can help you get noticed by the hiring managers.
The given example is created from our Online Resume Builder where professional resume experts brainstorm the best ways to bring out the best of a professional through a resume and cover letter.
The Purpose of the Coveted Space of a Cover Letter
- Demonstrate your interest and passion for the job position
- Explain how your skills and experience align with the company's goals and vision
- Explain any red flags in your resume that might arise confusions
- Market yourself as an ideal candidate by demonstrating your knowledge about the organization
- Succinctly mention why you consider the particular organization to be your most valued employer
- Entice the hiring manager to set an interview with you by a direct call to action in your cover letter's closing statement.
The Key Elements of a Cover Letter
Proper formatting of a cover letter is as important as its content. Once you have all the content well-written, you can adjust the margins, alignment, and font. Here's an overview of each section of a cover letter.
The Five Key Components of a Cover Letter
- The salutation
- Closing statement
The Header of a Cover Letter
A professional cover letter header section includes the following details:
- The Job Title
- Personal Contact Number
- Professional Email Id
- Your Location
- Links to your LinkedIn, GitHub, Twitter, etc. (Optional)
Hiration Pro Tip: Try to use the same font, setup, and margin for the header in your resume and cover letter. It showcases your professionalism and attention to detail.
Cover Letter Salutation
The most professional way to start your cover letter salutation is by using 'Dear' followed by the hiring manager's full name. Using Dear in your cover letter makes you sound polite without being too informal.
The casual Greetings for your cover letter such as- Hi, Hello, or Hey are unprofessional greetings, and please avoid using them.
When You don't know the Hiring Manager's name, refer to the Job title and the department to tailor your greeting-
- Dear Sales and Marketing Hiring Manager
- Dear Data Analyst Hiring Manager
- Dear Client Services Manager
However, You should avoid sounding too generic. Refrain from using greetings such as "To whom it may concern", or "Dear sir/ Madam." They sound too vague and set the wrong impression that you have not bothered to research the company. The Introduction
Your introductory cover letter statement should be such that it hooks the hiring manager to read your cover letter till the end. It is crucial to start your cover letter with a strong opening sentence.
Here are a few tips to start your cover letter with a strong Introduction-
- Mention your total years of experience in a particular field
- Overview of your qualifications and achievements
- Express your enthusiasm and interest in the job position and the company
Cover Letter Body
The cover letter body describes why you are an ideal candidate for the job position. Make a strong connection between your skills and the job requirements.
Showcase your significant contributions achievements across your previous profiles relevant to the job position you are applying for. Back your accomplishments with performance figured wherever possible.
Mention what separates the organization you are targeting from the others in the same domain. List down what it is about the organization that attracts you to work with them. Research about the company thoroughly by referring to their websites and social platforms.
The Closing Paragraph
It is imperative to end your cover letter with a call-to-action. Confidently ask the hiring manager to discuss the opportunity further in an interview via call or in person.
Compel the hiring manager to take the required action with the closing statement of your cover letter. It is vital since it is the last impression a hiring manager will have of you.
Here's an example of writing a closing paragraph of a cover letter
*Enclosed for your consideration is my resume. I'd appreciate the opportunity to further discuss my suitability and qualifications with you on call or in person.
Sincerely, Robert Smith
How to Format a Cover Letter?
A cover letter and a resume with improper formatting are going to look cluttered and unprofessional. A good cover letter formatting ensures readability and visibility at first glance.
Formatting Tips for Cover Letter
- Length : An ideal length of a cover letter is 3-4 short paragraphs. Ensure that your cover letter shouldn't exceed a page.
- Font : Choose a professional font in 10 or 12 point size. Basic fonts like Arial, Cambria, Calibri, Verdana, Courier New, and Times New Roman work well.
- Margin : Ensure uniformity in margins. Keep at least 1" on each side of the cover letter. Reduce it to ½" or ¾" on both sides if it exceeds one page.
- White spacing : Ensure enough spacing between paragraphs. Keep a minimum spacing of 1’’to make the cover letter easy to read by both computer and human eyes.
- Pdf Format : Always send your cover letter in pdf format. Sending your cover letter in a word document file or Jpeg/png format is not recommended.
Hiration Pro Tip: Always proofread your cover letter before sending it to the hiring manager. A simple grammatical error or spelling mistakes can prove to be a significant setback for you.
Why is a Cover Letter Closing Important?
You are done with writing a great introduction and compelling body highlighting your relevant qualifications and skills for the job but struggling to make it through the final stretch.
A closing paragraph is one of the most vital elements in your cover letter as it is the last impression of you in the reader's mind.
Move past the generic default of closing letter with "I look forward to hearing from you" or "Please consider my candidacy for the job position in your organization."
Always end your cover letter with a strong call-to-action. But don't be too pushy or casual.
Here's an example of a closing paragraph for your cover letter-
*Enclosed for your consideration is my resume. I would appreciate the opportunity to discuss how my qualifications will benefit your organization's success in call or in person.
Sincerely, Mark John*
It might sound logical to prepare the ending of the cover letter at last, but it can be hugely beneficial to prepare a few closing paragraphs beforehand.
By preparing the closing statements in advance, You are all set to make a positive impression with a compelling call-to-action. Key components of cover letter closing
The closing paragraph of your cover letter should reiterate your enthusiasm, and it must compel the hiring manager to take the desired action. Your ending is what will be remembered, and it should be direct and substantial.
Tips to keep in Mind While Writing a Closing Paragraph
- Express Acknowledgement : Express your thank you for their time and consideration to review your cover letter and consider you for the job opportunity.
- Focus on the organization : Do not center your cover letter on what you can achieve from the organization. Instead, explain briefly how you can prove to be an asset to the organization.
- A call-to-action : Request for a call or a meet in person to further discuss your suitability and qualifications. Be confident and polite and avoid being overly pushy.
- Signoff : End your cover letter by showcasing professionalism. "Sincerely," "thank you," or "best regards" are pre-eminent.
Cover Letter Closing Mistakes
We have read what a closing paragraph should look like. Let's have a look into what you shouldn't do with the closing statement.
- Keeping it too generic : Employers look through numerous resumes and cover letters in a day. Not targeting your cover letter to the company you are applying to sets the impression that you are not serious about the opportunity.
- Being overconfident or pushy : Avoid being overconfident and writing intrusive statements. Avoid writing statements such as "You would regret not hiring me" or "No one is like you." Politely ask the hiring manager to discuss the opportunity further in call or in person.
- Using humor : Do not try to give an edge to your cover letter with humor. Keep your cover letter personalized and professional. Humor can be offensive to the hiring manager.
- Not proofreading : Always look for typos before sending the final document to the hiring manager. Any spelling errors or grammatical mistakes can set a wrong impression.
Both the cover letter and resume are a testament to your candidacy. Most job seekers focus all their attention on a resume, failing to realize that a cover letter is as essential as a resume.
If you want to secure the job position you are applying for, it is imperative to do it right. Customize your cover letter and resume for every company you apply to. A generic cover letter will do no good to secure a job.
Here's a quick overview of the guide on how to end a cover letter-
- Use the coveted space to showcase your interest and enthusiasm for the job position and how your qualifications and skills can add value to the company.
- Ensure that your cover letter doesn't exceed one page. End your cover letter in 3-4 paragraphs.
- Address your cover letter with the hiring manager's name or refer to the Job title and the department to tailor your greeting. Refrain from using generic greetings.
- Ensure that the length, font, margin, and spacing are ideal
- Always end your cover letter with a call-to-action. Avoid being too confident and pushy.
- Use professional sign-offs such as "sincerely," or "Best Regards," etc. Abstain from being informal
- Always proofread your cover letter and check for typos and send your cover letter in pdf format unless explicitly asked to send in a particular form.
Visit Hiration Cover Letter Builder and choose from 20+ templates and customize a cover letter by including all your required details.
There are 20+ ATS-friendly design templates made available, so you can pick the most suitable one and furnish it according to the job profile that you are applying for.
If you need help to face any interview confidently then check out Hiration's extensive database of 20,000+ interview questions along with sample answers for 150+ work profiles
Additionally, you can also avail our Resume Review Service, where you can upload your existing academic resume on our Online Resume Builder and get valuable feedback from our experts.
Go to Hiration career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries. You can also write to us at [email protected] and we will make sure to reach out to you as soon as possible.
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Cover Letter Closing Salutations
To amateur writers, closing a cover letter for job application is just another formality, but in fact, a good closing sentence is inevitable to win your dream job. The cover letter is an important letter that introduces your application to the recruiter. It is necessary to close a cover letter with positivity and good spirit, as your way of closing the business letter helps the hiring manager evaluate your characteristics as a candidate, better.
How to Close your Cover Letter
Writing a good ending paragraph, phrase or sentence is necessary to invoke positivity, warmth, and response at the hiring desk. It is easy to sign off when you’re emailing the recruiter, but closing salutation for a cover letter must be chosen based on a series of technical cues.
As no hiring manager wants to employ ungrateful employees, it is best to show your gratitude and thankfulness towards the reader in the final paragraph of your cover letter. The motive of the cover letter salutation is to emphasize your interest in response from the recruiter. Spanning from when you will reach out for an update to your availability or mode of interview, there are many technical terminologies to make your cover letter closing sentence sound substantial, important and vital to the resume.
Example on How to Close the Cover Letter
You must end your cover letter closing sentence with a comma, begin the next line with your name and continue with your online or offline contact information.
Mention Name Here Mention Email Address Here Mention LinkedIn Profile Link Mention Personal Phone/ Mobile Number
Based on your intimacy or connection with the hiring manager and the company, you must pick a fitting salutation that uplifts your candidacy. Moreover, candidates must not sacrifice professionalism with an extremely-informal salutation in a business or employment cover letter.
· Simple Salutations
Ideal Cover Letter Salutation to use in any employment-related email or correspondence letter; simple salutations are not aggressive or assertive.
· Professional Salutations
A notch above the simple, cover letter closing salutations must be formal and positive. Professional closing salutations are beneficial for candidates drafting a cover letter to a business or hiring manager they’ve never conversed or met with.
- Sincere Thanks
- Thank You for your Consideration
· Latest Closing Examples
As job seeking is an extremely competitive race, it is best to research and find the best closing sentences for your cover letter to win the job. Based on diverse cover letter closing examples available, we have comprised the five best phrases that help to close your resume cover letter in an innovative, modern and enticing way.
- In appreciation
- Many Thanks
- Your Help is Cordially Obliged
- With Gratitude
- Thank you for your time
· Personalized Salutations
Keeping the cover letter short , sweet and warm is often met with a positive response. The following cover letter closing salutations are best for candidates who are acquainted with the hiring manager or employer prior to the interview.
- With Best Regards
- Yours Sincerely
- Yours Respectfully
- With Sincere Thanks
· Salutations to Support Intimate Connection with the Hiring Desk
What if you know the employer or business too well? Then, you must use appropriate and semi-formal salutations that prove your interest and overwhelming positivity towards the interview. If you’re well connected with the hiring committee or recruiter, pick one amongst the five closing salutations fit for your cover letter , from the following list.
- Fond Regards
- Warmly yours
- Kindest Wishes
- Cordially Yours
- Yours Faithfully
Salutations not to Use in a Cover Letter
It is important to use fitting salutations based on how well you know the recruiter. Regardless of your intimacy or connection with the hiring manager, closing salutations must not be too informal or personal in a business resume cover letter.
Salutations never to use in Employment/Resume Cover Letter are:
- Love/ Lovingly
- Always Waiting
- Take it Easy
- Abbreviation/ Slangs
- XOXO/ Emoticon/ Emojis
Tips for Using Closing Salutations in a Cover Letter
Candidates must research based on diverse cover letter samples to draft an error-free cover letter that adds value to your candidature. It is better to invest your time, energy and intelligence into writing the best cover letter when you’ve decided to write any cover letter on your own.
We have compiled the best technical tips to upgrade your cover letter and write a winning closing salutation that impresses the hiring manager right away!
1. Examples of Positive Closing Sentences
- I will put my maximum best of work if I am offered this position to help ABC Company Succeed Higher
- I am excited to know more about the offer and share the exceptional qualifications that make me a fitting candidate.
- I believe in the competent offers BCA Computing Offers its Staff and Aspire to grow my Passion in Computing with the Opportunity.
- It would be my honor to meet and discuss how profitable my qualifications can prove to your company.
- I will call/Email next Monday to follow up on my Job Application and Schedule an Interview.
2. Structuring and Formatting
For the hard copy of a resume cover letter, it is important to leave four lines empty after the closing salutation for the legibility of the signature. For an email copy, it is best to leave at least one sentence blank after your closing clause before adding the signature for keeping the cover letter neat and tidy.
3. Placing the Signature
Placed beneath the closing sentence in a cover letter, candidates must physically sign the cover letter, in case the same is a printed copy. For digital copies, it is important to type your name with designation and contact information beneath the closing salutation in your resume cover letter .
What we Recommend
It is best to restrict your cover letter to a formal or professional format to avoid being rejected on grounds of misunderstanding with an informal cover letter salutation. Yet another bonus tip is that candidates must be assertive in a cover letter closing paragraph , then aggressive or generic to win the job.
Related Resume & Cover Letter Articles
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How to End a Letter (With Closing Examples)
The Best Options To End a Letter
Letter closing examples, more letter closing examples, letter closings to avoid, how to capitalize a closing, how to format a letter ending, what to include in your signature, signature examples, frequently asked questions (faqs).
AntonioGuillem / iStock / Getty Images Plus
How you end a letter is important. It’s your last chance to make a good first impression on your reader. Choose the wrong closing, and you might damage the goodwill you have built up in the rest of your communication.
What’s the best way to end a letter or email message? Your closing needs to leave the reader with positive feelings about you and the letter you have written.
In closing your letter, it is important to use an appropriately respectful and professional word or phrase.
Most formal letter closing options are reserved but note that there are degrees of warmth and familiarity among the options. Your relationship with the person to whom you're writing will shape which closing you choose:
- If you don’t know the individual to whom you’re writing, stick with a professional formal closing.
- If you’re writing to a colleague, business connection, or someone else you know well, it’s fine to close your letter less formally.
Above all, your closing should be appropriate. Choose the right letter closing, and your reader likely won’t remember how you ended your letter. Ideally, your message will resonate instead of your word choice.
- When you don’t know the individual to whom you’re writing, use a professional formal closing.
- If you're writing to someone you know well, it’s fine to close your letter less formally.
- Some closings are not appropriate for business correspondence, so avoid being too informal.
Review the best way to end a letter and review formal, business, or personal letter closings, sample signatures, letter examples, and writing tips.
The following are letter closings that are appropriate for business and employment-related letters.
Sincerely, Sincerely yours, Regards, Yours truly, and Yours sincerely
These are the simplest and most useful letter closings to use in a formal business setting. These are appropriate in almost all instances and are excellent ways to close a cover letter or a job inquiry . “Sincerely” is a classic way to end a letter or email, and if you're not sure about options, it's a good one to choose.
Best regards, Cordially, and Yours respectfully
These letter closings fill the need for something slightly more personal. They are appropriate once you have some knowledge of the person to whom you are writing. You may have corresponded via email a few times, had a face-to-face or phone interview, or met at a networking event.
Warm regards, Best wishes, and With appreciation
These letter closings are also appropriate once you have some knowledge or connection to the person to whom you are writing. Because they can relate to the content of the letter, they can give closure to the point of the letter. Only use these if they make sense with the content of your letter.
When you’re ending your letter, be sure to choose a letter closing that is appropriate to the topic of your letter and to your personal situation and relationship with the person to whom you are writing. Here are more examples to choose from:
- Best of luck,
- Best wishes,
- Cordially yours,
- Fond regards,
- In appreciation,
- In sympathy,
- Kind regards,
- Kind thanks,
- Kind wishes,
- Many thanks,
- Respectfully yours,
- Sincerely yours,
- Stay safe and well,
- Thanks again,
- Thank you for your assistance in this matter,
- Thank you for your consideration,
- Thank you for your recommendation,
- Thank you for your time,
- Warm regards,
- Warm wishes,
- With appreciation,
- With deepest sympathy,
- With gratitude,
- With sincere thanks,
- With sympathy,
- Your help is greatly appreciated,
- Yours cordially,
- Yours faithfully,
- Yours sincerely,
- Yours truly,
There are certain closings that you want to avoid in any business letter or email. Most of these are simply too informal. Casual doesn't work with professional correspondence. Some examples of closings to avoid are listed below:
Some closings (such as “Love” and “XOXO”) imply a level of closeness that is not appropriate for a business letter. Slang or acronyms aren't appropriate either.
If you would use the closing in a note to a close friend, it’s probably not suitable for business correspondence.
Capitalize the first word of your closing. If your closing is more than one word, capitalize the first word and use lowercase for the other words. For example:
- Sincerely yours
- Best regards
Once you have chosen a word or phrase to use as a send-off, follow it with a comma, some space, and then include your signature.
Printed letter: If you are sending a hard-copy letter, leave four lines of space between the closing and your typed name. Use this space to sign your name in ink.
Email message: If you’re sending an email , leave one space between the complimentary close and your typed signature. Include your contact information directly below your typed signature.
Beneath your letter closing, include your signature. If this is a physical letter, first sign your name in ink, and then list your typed signature below. If this is an email letter, simply add your typed signature below your send-off.
Make sure to include your contact information in your letter.
If this is a physical letter, your contact information will be at the top of the letter. However, if this is an email, include that information beneath your typed signature. This will allow the recipient to respond to you easily.
Hard-Copy Letter Signature
Handwritten signature (for a printed letter)
Email Message Signature Example
Typed Signature Email Address Phone LinkedIn URL (if you have a profile)
To set up your email signature, go to “settings” in your email account. Follow the steps to add your signature and prepopulate future messages.
How do you start a business letter?
If you are sending a hard-copy version, start your business letter with your name and address, followed by the date, and then the recipient’s name and address. Then, include a salutation and the recipient’s name, e.g., “Dear Ms. Green.”
What are the parts of a business letter?
The parts of a business letter are the sender’s address, the date, the recipient’s address, a salutation, the message body, a closing, and the sender’s signature. If you send the letter by email, you can omit the address and date sections and include your contact information in your email signature.
UNG University Press. " Learning the Parts of a Letter ."
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The 12 Best Ways To Close A Business Letter (With Examples)
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Closing your business letter correctly can be just as important as how you start it. The tricky part is that it can be difficult to know how to professionally and relationally close a business letter.
If you’re writing the closing to a business email or letter to your boss , client, or colleague, we’ll go over how to end a business letter, the best ways to end a letter, and what not to use in your business letter.
“Sincerely,” “Regards,” and “Best,” are some of the best ways to close a business letter.
Close the body of your business letter with a call to action, an invitation for further contact, or a note of thanks.
Choose the best closing for your business letter based on the purpose of your letter and your relationship with the recipient.
12 Best ways to close a business letter
What to consider when deciding on your closing, how to format your business letter closing, what not to use as a business letter closing, best ways to close your business letter body paragraphs, business letter closings faq.
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There are two different ways to close a business letter which are formal and informal closings. Here are the best closing salutations examples:
Formal closing salutations
The following closings convey a formal or very formal tone. These are the closings you might use when writing to your boss, a prospective employer , a potential business connection, or a new client .
Sincerely. This one is a great all-purpose formal standby. It doesn’t draw much attention to itself but still fulfills the requirement of ending a formal letter.
Best regards. This option takes a typical closer and amps it up a bit. You can also use “warm regards” or “kind regards” to keep the formality but add a touch of extra (appropriate) friendliness.
Respectfully. This closing is perhaps the most formal and is best used when you would like to convey the utmost deference to someone. You can also use it at other times when to reinstate your respect for your recipient.
Thank you. Naturally, this is an excellent closer for a letter expressing thanks, admiration, or gratitude . You may want to consider a different closing if you have already said thank you more than once in the body of your letter.
With gratitude. Another great choice for a letter of appreciation, this closing emphasizes the positive impact your recipient has had on you.
Appreciatively. This is a great sign-off to avoid using “thanks” too often. It also sounds less formal and clunky as “gratefully.”
Informal closing salutations
These closings convey a more friendly or familiar tone that is still professional and business appropriate. You might use these in letters to colleagues, established clients, subordinates, or anyone you know on a personal basis.
Regards. This closing is the less formal counterpart to “sincerely” in that you can use it as a neutral standby.
Best. This is a brief closing with a positive tone . Some may consider this closing a bit too curt, but most find it perfectly acceptable as a business letter closing.
Thanks again. If you’ve already started your thanks in the body of the letter, but you’d still like to end with a note of gratitude, this is the choice for you.
Many thanks. Similarly to “thanks again,” this sums up the gratitude expressed in the body of your letter. This is also a great closing if you are requesting something.
Best wishes. This closing is cheerful and warm without being inappropriate , so use it whenever you’d like to convey that message.
Warm regards. This is one of the newer ways to sign off. This is a good way to close off when you are well acquainted with someone.
When closing your business letter, you should consider the context of your letter and the level of formality with the recipient when choosing your closing. Here are more details on what to consider when deciding on your closing:
Consider the context of your letter. Your chosen closing should, of course, be in line with your purposes for writing the letter.
Consider the level of formality you’d like to keep. For many, this is a chief concern in their choice of closing. For this reason, we’ve divided our suggested letter closings into two categories: more formal and less formal.
The aspect that largely determines your choice of letter closing is your relationship with the recipient. The level of formality is usually inversely correlated with the level of familiarity you have with the sender. In other words, choose more formal closings for strangers or people you don’t know well, and select less formal closings for those you know well or work with often.
Consider for the last time what you are trying to accomplish with this letter. Choose whichever closing achieves these aims best and aligns with your personal style of writing.
To format your business letter, you need to first decide if you’ll be sending a physical letter or an email and that will help you decide your closing. Be sure to include your contact information and ensure you’ve been professional throughout the letter. Here is a more detailed list of how to format your business letter closing:
Decide whether you’ll be sending this letter via physical mail or email. If it’s a more formal setting or occasion, consider sending the message by mail. In this day and age, a physical letter holds more weight and has more of a personal touch, but is, of course, less time-sensitive . Emailed letters have a quicker and slightly less formal feel, but still, be sure to follow proper formatting and formalities.
Closing a physical letter If you are sending your letter by physical mail or as a PDF, you’re going to want to leave space between your complimentary closing and your name so that you can add your signature. Something like:
“Sincerely, Joseph Miller”
And you would sign your signature in pen on the printed letter between the closing and your typed name.
Closing an email If you’re sending an email, you don’t usually need to add a written signature. So email closings simply don’t leave space for one. So it would look more like:
Add your contact information. In both emails and physical letters, after your typed name, include all relevant contact information. You do this to provide a centralized area that your letter-receiver can refer back to as they prepare their response. Include your phone number, email, and — if you sent a physical letter — your home or business address.
Ensure that you’ve maintained consistency and professionalism throughout your letter. Be sure you’ve used the same font throughout, your paragraphs are correctly aligned and spaced, and that the tone of your letter matches what you are trying to say in a polite way .
You should avoid the following closings in professional letters as they either express a bit too much familiarity or don’t convey a professional tone. By all means, please use these as closers in your letter to grandma or your postcard to a friend, just never in your business relationships
Bye for now
See ya later
Before you give your complimentary closing, make sure you end your letter with impact. Your final sentence should be one that summarizes the purpose of your message. Think, “If they only read this final sentence and nothing else — what would I want them to take away?”
Here are some of the best ways to close the body paragraphs of your business letter:
A call to action. If you are making a request, offering an invitation, or in any other way needing something back from your recipient, you’ll want to include what’s called a “call to action.” This is a way of applying a gentle amount of social pressure on someone to respond to your request by letting them know you will be waiting to hear back.
An offer for further contact. Suppose you don’t need anything specifically from your recipient, but you would still like to let them know they are free to contact you at any time. In that case, you might think about working with the phrase “Please don’t hesitate to contact me” or “Please let me know if you need any further assistance.”
A note of thanks. Sometimes, our letter’s primary goal is to extend gratitude or let someone know they are appreciated. If this is the case, the final sentence is your place to really drive home the impact this person (or their actions) has had on you.
Whatever your main purpose is, make it clear in your closing sentence.
What can I use instead of “Sincerely” in business?
You can use any of the following instead of “Sincerely” in business:
How do you politely end a letter?
You politely end a letter by closing with a call to action, a note of thanks, or an invitation to further discussion and a professional closing salutation. These closing salutations include:
How do you say thank you professionally?
You say thank you professionally by ending your letter with a reiteration of your thanks.
Whether you’re writing a thank you note or simply want to thank someone for taking the time to read your professional letter, close your body paragraphs with a salutation such as, “I appreciate your time” or “I sincerely appreciate your taking the time to __.”
How do you end a business letter professionally?
To end a business letter professionally, you should use “Sincerely,” “Regards,” or “Respectfully.” These closings are professional and are best used when writing to your boss, client, or a business connection.
Purdue University – Writing the Basic Business Letter
NMU Writing Center – Parts of a Business Letter
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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.
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