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Sunday, January 03, 2021

Presenting with apple's keynote in zoom.

I am one that needs my notes in front of me when I present. Whether I look at them or not, it makes me feel more secure if they are there. 

I have been doing a lot of presentations on Zoom using Keynote. In order to see my notes, I have had to use two monitors. Of course, when I push Play in Keynote in real life, I see my notes and the audience sees the presentation on the "big screen". 

In Zoom, I share the window of the the external monitor, that has the presentation showing, with the audience and I see my notes in front of me. I do see my video and can open the chat if I need to. However, there are sometimes problems directing the audio so both the audience and I can hear me speaking and any video sound.

zoom meeting keynote presentation

I finally have come up with a one-computer solution to the problem!

Here are the instructions followed by screenshots.


  • Open or join a Zoom meeting.
  • Pick SHARE SCREEN and tap the ADVANCED tab.
  • Pick PORTION OF SCREEN. Stay on that ADVANCED tab. 
  • In the bottom left corner of the ADVANCED tab, check SHARE SOUND and OPTIMIZE FOR VIDEO CLIP.
  • Hit SHARE in the bottom right. Don't worry (yet) about the green frame that shows up.

zoom meeting keynote presentation

  • Open your Keynote presentation.
  • Move things around on the screen to allow you to both see your notes and make the current slide as large as possible.
  • Move the Zoom green frame over the current slide and resize the green frame  by dragging the handles
  • This time, pick PLAY - REHEARSE SLIDESHOW and you will see the Zoom CONTROLS (and you can open the Zoom chat) and your notes. The audience sees only the slides in the green frame.
  • Any videos play and you can open the slide navigator if you need to.

zoom meeting keynote presentation

Step Back and Look Deeper

The blog of piersansell.com

Using Keynote with Zoom

If you are using Keynote with Zoom and want to have nice things like the presenter display as well as the list of participants and the chat window on view a the same time you can: 1. Have two displays in use and set as an extended desktop 2. Open your Keynote presentation but don’t play yet 3. Start Zoom meeting 4. Connect to your Zoom meeting using a 2nd device – an iPhone or iPad is fine (watch out for feedback!) 5. In Zoom, Share Screen and select your Keynote presentation 6. In Zoom, click Participants and More… Chat to get floating windows for these functions as needed 7. Play your Keynote presentation 8. Check what is visible on your other device, if it is the presenter display switch slideshow and presenter display using the shortcut “x” 9. Customise presenter display to leave space for those floating windows from 5) 10. Admit your participants from the waiting room

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Corporate Meeting Help

Screen sharing a Keynote presentation in zoom App

Zoom lets you share Keynote presentations with others. As with any other screen share, you can share a Keynote presentation, but this article provides a few tips for optimizing your experience.

Alternatively, if you have other participants presenting portions of the Keynote, you can give them slide control in Zoom, so they can control the slideshow themselves, without having to ask you to move them.

Tips for sharing a Keynote presentation

  • Open Keynote preferences before you begin your presentation.

zoom meeting keynote presentation

  • Click the Slideshow tab
  • To give Zoom full access to the Keynote slides as they advance, check the Allow Mission Control, Dashboard , and others to use the screen option.
  • If you want to see your mouse at all times, select Show pointer when using a mouse or trackpad.
  • Zoom meeting controls will disappear if you maximize Keynote. Make Keynote windowed so you can see them.
  • While in Presentation mode, you can use the X key shortcut to switch displays if you have dual screens.
  • Screen share your Desktop instead of the individual application if you’re in full screen mode in macOS.

Related posts:

  • Customizing your profile in zoom app
  • Accessing audio conferencing reports in zoom app
  • Using Group HD video in zoom app
  • How do I host an instant meeting in zoom app?
  • Bypassing passcode when joining a meeting in zoom app
  • Enabling webinar livestreaming in zoom
  • Setting up shared line groups in zoom
  • Enabling or disabling call overflow and transfer in zoom
  • Managing dispositions in zoom app
  • Managing inboxes in zoom app

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Art of Presentations

How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

By: Author Shrot Katewa

How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!

To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!

So, without any further delay, let’s get started!

Understanding the Zoom Application Interface

Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.

Logging into Zoom

zoom meeting keynote presentation

Although you can login to your account using zoom website too, but it is best to download and use the zoom app .

Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.

If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.

Zoom Home Screen

zoom meeting keynote presentation

Once you’ve logged in, you will be taken to the home screen on Zoom.

There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.

You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.

Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.

Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.

Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.

Zoom Virtual Meeting Window Interface

zoom meeting keynote presentation

Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.

On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –

  • Mute – Turning on the Mute or Unmute
  • Video – Toggling between your Video
  • Participants – Checking the names of the Participants
  • Share Screen – to deliver a presentation (more on this later)
  • Record – To record a meeting session
  • End – Knowing how to end a meeting and exiting a call.

All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .

Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.

How to Give a Presentation on Zoom (Step-by-Step)

Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –

Here is a quick step-by-step guide on how you can give a presentation on Zoom:

Step 1: Install Zoom

Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.

Step 2: Login to your Zoom Account

After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.

Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.

Step 3: Test Audio and Video Settings

Before you start or join a meeting, you will need to configure and test your audio and video settings.

To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.

Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.

After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.

Step 4: Join or Schedule a Meeting

zoom meeting keynote presentation

Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.

Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.

Step 5: Open the Presentation

Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.

Step 6: Share Your Presentation

The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.

Step 7: Stop Sharing to end the Presentation

One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.

How to Share a PowerPoint with Presenter View on Zoom?

To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:

Step 1: Open the Zoom App and Login

The first step really is to open the zoom app and login to your account.

Step 2: Join or Setup a Virtual Meeting on Zoom

Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.

Step 3: Open Your PowerPoint Presentation

First step is really to open your presentation file that you want to present on the PowerPoint application.

Step 4: Put the Presentation in Presenter View

Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.

Step 5: Switch to the Zoom Application

Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.

Step 6: Share Screen on Zoom’s Meeting Window

Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.

And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.

How to Share PowerPoint on Zoom Without Showing Notes?

There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.

As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.

Method 1 – Dual Monitor Method

In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:

Step 1: First of all, open your slides on PowerPoint.

Step 2: Now join or start a Zoom meeting.

Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.

Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.

Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.

Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.

If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.

In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.

When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.

Method 2 – Sharing Portion of Your Screen

Follow the steps below if you have only a single monitor connected to your computer.

Step 1: Join or start a meeting on Zoom.

zoom meeting keynote presentation

Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.

Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.

Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.

And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.

How to Show Yourself During a Zoom Presentation?

Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-

Step 1: First, start or join a Zoom meeting.

zoom meeting keynote presentation

Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.

Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.

It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.

This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.

Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.

How to Record a Presentation on Zoom?

If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.

zoom meeting keynote presentation

After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.

Tips for Giving an Awesome Presentation on Zoom

Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –

1. Make a Professional Looking Presentation

There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.

Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!

My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –

Agio PowerPoint Presentation Template

zoom meeting keynote presentation

Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.

Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.

2. Check Your Equipment Beforehand

Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.

Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.

More Related Topics

  • Change the Style of Your Bullet Points and Stand-out from the Crowd!
  • 7 EASY Tips to Always Make your Presentations Attractive! (Even if You are a Beginner)
  • How to Reduce the Size of Your PowerPoint File? The Perfect Method!
  • Auto Create Your PowerPoint Slides using Design Ideas Feature!
  • Main Features of PowerPoint! [I bet You DIDN’T Know These]

Credit to Cookie_Studio for the featured image of this article

The Best Way to Give a Keynote Presentation Over Zoom or Skype

Don't feel daunted if you need to give a Keynote presentation over Zoom or Skype. Here are two simple methods to do it.

When working remotely, you may need to deliver a Keynote presentation over Zoom, Skype, or other video conferencing apps. This is daunting at first---especially if you aren't tech savvy---but there are two simple methods you can use to do it.

Keynote Live is the best option, which lets you share your presentation slides with anyone online. If that isn't available, you can share your Mac screen over Zoom or Skype instead. We'll explain each of these methods in more detail below.

Share Your Presentation Online With Keynote Live

Keynote Live is a tool that lets you share your presentation online with up to 100 people at once. Invited members can tune in to watch your presentation from any device: iPhone, iPad, Mac, Windows PC, or other mobile devices. All they need to do is click the link you send them and open it in Keynote or a web browser.

Using Keynote Live, you can view the Presenter Display to keep an eye on your current slide, next slide, and Presenter Notes while only showing your current slide to people watching.

Unfortunately, Keynote Live doesn't let you share audio with your audience. The best way to use it is to start a group call using Zoom, Skype, or other video conference apps, then direct everyone to view your presentation in a separate window.

That way, people can still listen to you over the conference call while viewing the slides in Keynote Live.

Here's how to use Keynote Live in three simple steps.

Step 1. Invite People to Your Keynote Live Presentation

Open your presentation in Keynote and make sure your slides are ready to go. Then click the Keynote Live button in the toolbar; it looks like a laptop with two waves coming out of it.

In the popup window that appears, click Invite Viewers and send a link to your contacts over Mail, Messages, or AirDrop. Alternatively, choose to Copy Link from the dropdown menu and paste it into the chat in your Zoom or Skype call.

If needed, add a password to your presentation to keep it private. Click More Options and enable the Require Password box to do so. Make sure you give the password to everyone who needs it, alongside the invitation link.

After sharing the link for your Keynote presentation, click Play Later so you can wait for everyone to get ready before starting the presentation. This gives you time to start your conference call, invite more members, or make any final adjustments to your slides.

Step 2. Start a Conference Call Over Zoom or Skype

Since Keynote Live doesn't let you share audio, you still need to start a call in Zoom (see our guide to common Zoom issues if you have problems), Skype, or any other conferencing app for people to hear you. Make sure everyone is attending your conference call before directing them to Keynote Live to watch the presentation.

Ask people to click the link in the invite you sent them or copy a new link into the chat box for Zoom or Skype. To copy a new link, click the Keynote Live button in Keynote, then click Invite Viewers > Copy Link .

Before starting the presentation, you may want to turn off your camera in the video conferencing app. This way, people can't watch you while you're presenting, prompting them to switch to the Keynote Live window instead.

Step 3. Start Presenting in Keynote Live

When you return to the Keynote app, you should notice the Play button has turned green. The number next to the button tells you how many people are currently waiting for your Keynote Live presentation to begin.

To start your presentation, click the Play button and choose to Play on Keynote Live .

Keynote takes a moment to load the slideshow. During this time, it uploads your slides to the cloud to reduce delays for those watching.

When the presentation starts, press the X key to switch between Presenter Display and Audience Display. In Presenter Display, you can view your current slide, next slide, Presenter Notes, and the number of viewers. Anyone viewing your presentation only sees the current slide.

Use the Left and Right arrows to navigate through your slides, or press Esc to exit.

After finishing your presentation, click the Keynote Live button and Turn Off Keynote Live . Then finish up your call in the video conferencing app.

Share Your Keynote Screen Using Zoom or Skype

If Keynote Live isn't available to use, you can still deliver your Keynote presentation by sharing your screen over Skype or Zoom. This method isn't as elegant as Keynote Live, but it's a better option if you don't want to use Keynote in fullscreen presentation mode.

Depending on the options in your video conferencing app, you can choose to share a portion of your screen, a particular app window, or your entire computer screen.

It's best to share a portion of your screen, which means you can still view your next slide and Presenter Notes. Zoom allows you to do this, but Skype doesn't. Instead, you need to share your entire Keynote window to deliver a presentation using Skype ( Skype keyboard shortcuts ).

How to Share a Portion of Your Screen Using Zoom

Open your Keynote presentation and go to Keynote > Preferences in the menu bar.

From the Slideshow tab, enable the option to Allow Mission Control, Dashboard and others to use the screen . This lets you switch between apps after starting your presentation.

Now go to Play > Rehearse Slideshow from the menu bar. Press X to enable Presenter Display, which shows your current slide, next slide, and Presenter Notes.

With Keynote ready, open Zoom and start your video conference call.

Click Share Screen at the bottom of the Zoom window, then go to Advanced > Portion of Screen . Click Share to start sharing a portion of your screen.

If prompted, open the System Preferences on your Mac and go Security & Privacy > Privacy .

In the sidebar, click Screen Recording , then enable the option to allow Zoom to record your screen. You may need to restart Zoom and start sharing your screen again.

When you start sharing your screen, return to Keynote and resize the sharing box to match your Current Slide . This is what people will see in your video conference call. Click a blank space in Keynote , then use the Left and Right arrows to navigate through your presentation.

When you're finished, click Stop Share at the top of the screen and end your Zoom call.

How to Share Your Keynote Window Using Skype

Skype and Keynote don't work particularly well together. Although Skype lets you share your Keynote window over a video call, this stops working the moment you enter fullscreen presentation mode.

Instead, you can only share your Keynote screen from the edit view. This means your Keynote transitions and animations won't work. It also means other people will be able to see your Presenter Notes unless you read them in a separate app.

If you plan to do this, we suggest you hide the Format window by clicking the paintbrush icon to minimize clutter on the screen. You should also adjust the zoom level to make your Keynote slides fill as much of the window as possible.

Now start your Skype call and click the two overlapping squares to share your screen.

Open the Share Screen dropdown menu and choose to Share Application Window , then select Keynote from the list of available apps.

In the sidebar, click Screen Recording , then enable the option to allow Skype to record your screen. You may need to restart Skype and start sharing your screen again.

Don't enter presentation mode in Keynote. Use the navigation bar or the Up and Down arrows to switch between your slides instead. If you launch your full presentation, the people in your call won't be able to see it.

More Tools for Online Presentation

Keynote is an excellent app for creating stylish presentations with minimal effort. But it isn't the best option for online presentations. While it's possible to share your slides over Keynote Live, screen sharing options in the app itself are rather limited.

Fortunately, there are a wealth of other online presentation apps you can use to step up your game. Each of these apps offers better tools for delivering a presentation over Zoom, Skype, and other video conferencing apps than what you find in Keynote.

Be the Keynote Logo

The Ultimate Guide to Giving Virtual Presentations on Zoom

Part 4: how to record & edit pro-grade audio & video for your virtual presentations.

PART I Introduction 1 – Cool Zoom Features 2 – Virtual Presentation Do’s 3 – Virtual Presentation Don’ts PART II 4 – Presentation Purpose 5 – Structure & Flow 6 – Slide Design PART III 7 – Connect with the audience 8 – Audience Participation 9 – Sharing Content PART IV 10 – Video & Audio Recordings 11 – Post-production 12 – Your Phone as a Webcam PART V 13 – When Things Go Wrong 14 – How to Ground Yourself PART VI 15 – Advanced Techniques 16 – Zoom Webinars vs Meetings 17 – 23 Essential Settings

Quick definition about Zoom recordings. Zoom allows you to record your meeting or webinar in two ways: “Local recordings” save the video to your computer when you close Zoom after your meeting. Whereas “Cloud recordings” saves the files in the recordings section of your Zoom web portal (requires a paid subscription).

Definition in hand, let’s look at 4 reasons why you should make your own recordings and only use Zoom’s recordings as a backup

  • Zoom recordings produce limited and unpredictable video quality Zoom recordings are limited by two factors: System resolution (how big your screen is) for local and cloud recordings, and Internet speed/bandwidth for cloud recordings. The resolution seems to be capped at QHD (which is still good at 4x 1080p) even if your monitor is better than that. Cloud recordings can range from QHD down to a miserable 360p if you have a weak Internet connection, which is utterly unusable. The point here is that it’s unpredictable.
  • Virtual presentation software struggles to render visual complexity Zoom recordings (cloud and local) cannot handle slide transitions and animations smoothly, they will appear either as a blurred janky mess, or potentially not at all—appearing to skip from the start of the animation to the end.
  • Videos embedded in your slides won’t play properly Similarly, videos embedded in your slides will suffer from frame jumps and lag, and sometimes the audio won’t play at all.
  • Any audio and video sync issues will appear in the final recording If your audio and video aren’t in sync due to unexpected Internet speed variations, it will all be captured in the final recording, and if you’re using closed captions they will have both a delay and mis-transcriptions. these issues are fixable in post-production but it’s a really big pain.

It sounds like we need a better way.

Fortunately, all of these issues can become non-issues if you make your own recordings locally on your computer, using software to capture the screen, webcam, the audio from your microphone, and any audio embedded in your slides.

We have three options when it comes to recording a virtual presentation: Zoom local recording, Zoom cloud recording, and non-Zoom local recording.


Comparison of 3 A/V Setups for Recording Virtual Presentations

Before I dive into the details of how to make a great recording of your virtual presentation, let’s take a comparative look along the recording quality spectrum, so you can see the difference between when an event organizer records your Zoom talk, versus doing it yourself (using everything you’ll learn in this section of the guide).

The three different technical scenarios I’ll compare are:

  • Scenario 1 Screen Recording: Zoom Local Microphone: Laptop mic System Audio: Default Webcam for live stream: Laptop camera Speaker Live View: Picture-in-picture visible in speaker view Speaker Recording: Embedded in Zoom recording Presenter Position: Seated Lighting: Regular ceiling lights Makeup: None Slide advance: Keyboard or mouse
  • Scenario 2 Screen Recording: Zoom Cloud Microphone: Mic in wired headphones System Audio: Default Webcam for live stream: Brio 4K webcam Speaker Live View: Picture-in-picture visible in speaker view Speaker Recording: Embedded in Zoom recording Presenter Position: Seated Lighting: Regular ceiling lights Makeup: None Slide advance: Keyboard or mouse
  • Scenario 3 Screen Recording: Apple QuickTime Microphone: Rode NTG4+ Shotgun microphone System Audio: Loopback Webcam for live stream: Logitech Brio 4K webcam Speaker Live View: Picture-in-picture hidden from speaker view Speaker Recording: Nikon Z6ii mirrorless camera for high production video Presenter Position: Standing Lighting: Video lighting Makeup: Just a smidge of video makeup Slide advance: Wireless clicker

zoom meeting keynote presentation

Watch the video to see (and hear) the difference between the three scenarios

The table below shows a summary of the quality results from the comparison video.

A comparison of 3 a/v setups for virtual presentation recordings

Sounds great! How do I do it? Let’s break down what actually goes into a great presentation recording.

The 6 elements of a great presentation recording

There are six major elements in a professional quality virtual presentation recording:

  • Screen recording video (your slides)
  • Webcam video (you)
  • Microphone audio
  • Slide/system audio
  • Closed captions for accessibility and playing without sound.

If you leave the recording in the hands of someone else—by someone else I mean the presentation platform or event organizer—you may end up with a low-res video, patchy audio, glitches, mistakes, jerky motion and caption lags.

Or you get lucky and the video you get looks really good. Until you watch it all the way through, and notice the picture-in-picture cam view is overlapping your most important data point, and the 89-second “segment” where you had to exit PowerPoint multiple times to adjust a setting, showing flashes of your embarrassing lack of desktop tidiness.

So let’s do it right. Let’s put in the effort to create an absolutely fantastic A-Grade professional presentation recording that we can be proud of, and hopefully make money from in the future.

#1 Recording Element #1 High resolution screen video (your slides)

The diagram below shows different screen resolutions. While Zoom’s recordings can be of good quality (sometimes reaching QHD), they have limitations and the cloud recordings in particular, are unpredictable as they are based on your Internet speed and can fall as low as sad old HD.

What we want for our recordings is 4K or better , and the easiest way to do this is with software on your laptop.

A comparison of 4K QHD 1080p 720p 480p screen resolutions

For macOS users, this is easily achieved with QuickTime—free built-in software that can capture as much resolution as your machine can produce.

For PC users, a really cool feature of PowerPoint is that you can create a screen recording directly within the software . So if you’re using PowerPoint for your slides, you can do it all in one place, and you can use the screen recording feature even if you’re not using PowerPoint as your slide platform.

The finished recording will appear on a slide inside PowerPoint. You can then go to the Export feature and choose the quality of the exported file as shown below.

Pretty cool.

How to make a screen recording using PowerPoint

To show or not to show your webcam – in your screen recording

In the live broadcast of your talk, you want attendees to see you  and your slides. But the recording doesn’t have to be exactly the same as the live event.

By recording the webcam separately from your screen you open up more options for how the final video looks. You can do picture-in-picture, side-by-side, fullscreen slides switching to fullscreen webcam, etc.

The creative opportunities are huge when you have separate video files.

Let’s take a look at how your video will look depending on the webcam view you choose.

Screen & Webcam Recording Option 1 – Zoom Local Recording

Zoom calls your webcam view the “Self Cam” and there are two ways you can set it up: side-by-side mode or picture-in-picture mode.

Webcam options for Zoom local recordings

Side-by-side mode places your face beside your slides, keeping your self cam from overlapping your slides, but it results in a big empty column below you which is a giant waste – and looks bad in your video recording. You can make it bigger but that only serves to make the black column wider. The bolted-on column also makes the aspect ratio of your video look super widescreen, which is very unconventional.

To enable this, go to Zoom Settings > Recording > Record video during screen sharing > Place video next to shared screen in the recording

Picture-in-picture mode lets you position your self cam anywhere on top of the video, and you can enlarge up to a capped max size. You can also move and resize as much as you like throughout the presentation. This preserves the aspect ratio of your video but does risk covering up important elements on your slides.

You can of course hide it from your view to prevent it interfering with your recording and the audience will still be able to see it.

Beware , in side-by-side mode, if you enlarge your cam video at any point in the recording, it will remember the largest size you reach, and the black side column will be fixed to that width,  even if you shrink it again—resulting in a big black sidebar with a tiny video inside. An awful consequence.

Local Zoom recordings lock the sidebar wasted space

Screen & Webcam Recording Option 2 – Zoom Cloud Recording (paid accounts only)

Zoom cloud recordings again have two options. The first shows a picture-in-picture view in the top-right corner, but even if you resize or move the cam view the recording won’t capture the changes.

The size appears to be a fixed size, so ff you have a low-res screen it will be quite large, but if you have a high-res screen it can be tiny—so the value in having it there is negligible, and somewhat confusing.

Webcam options for cloud recordings

A really cool feature of the Cloud recordings is that it can produce separate files for your audio and video.

You get an all-in-one video and you get a separate screen recording, webcam recording, and audio track, which lets you do cool things in post-production in terms of layout and editing.

This isn’t as good as creating your own local recordings (not using Zoom recordings at all) and has the downside of the webcam being limited to 360p, and the  unpredictable resolution based on your Internet speed. You might get a 1440p screen recording, but you may also get a 480p recording which is horrible.

Webcam options for cloud recordings

All in all, I’d say that both recording options within Zoom are great to have as a backup, and for quickly sharing clips if you need to—while you work on editing your masterpiece.

Screen & Webcam Recording Option 3 – Non-Zoom Local Recording

In my opinion this is the absolute best option to choose. It’s more work but worth it once you get your workflow figured out.

If you want to show your webcam in the final video, you can either go with the picture-in-picture mode (again this will be locked into your final video recording as we’re recording the entire screen), or you can turn it off and record your webcam’s video separately and customize how and where it appears in post production.

Tip: If you don’t want it recorded over your slides but you still want to see yourself while presenting, you can drag the cam view to a separate monitor if you have one.

If you’re going to hide the self cam the audience will still be able to see your video, so you don’t need to worry about it being turned off. 

If you are going the picture-in-picture route (and this goes for the Zoom recordings too) you need to check a few settings to make sure it’s only your webcam that shows up (and not any attendees or co-hosts). Follow the steps in the image below.

How to set up your self cam view in Zoom

The big upside of recording your webcam separately is being able to overlay or position the high-res footage however you like in post-production, including custom side-by-side modes as shown below, which affords you the opportunity to add some excellent branding to your video.

Record your own high-definition video of your virtual presentations

When recording your webcam, it will most often be done through the webcam’s own software. Before you do this, you should test it to make sure it doesn’t slow your machine down. For the Brio webcam, the software is called Logi Capture, and it lets you choose a whole bunch of visual settings as well as being able to record.

Recording your webcam video using the webcam's software

Important notes

  • If you record your own webcam video, make sure that whichever camera you are using also records the audio. You’re not going to use this audio, it’ll be low quality, but you will use it to sync your different video clips (slides and cam) with your high quality audio in post production.
  • If you interact with Zoom menus while presenting, they won’t be captured in Zoom’s local or cloud recordings – you just see your mouse go up and down near the top of the screen. However, if you are recording your screen locally with your own software (QuickTime/PowerPoint etc.) the menus will be visible in your screen recording unless you turn them off in the settings. Even with the control bar hidden you still see the thin screen share portion of the bar. The only way to get rid of it entirely is to drag it over to a second monitor if you have one. Note, that when they are hidden, the only way to get them back is to hit the escape (ESC) key, so if you’re mid-talk and need access to features like annotations or chat etc. just know that you’ll have to do this, and then hide the toolbar again once you’re done. An editing tip here is to not speak while you do this. That way you can edit the portion with the toolbars coming and going out of the final video if you so desire.

How to hide Zoom controls when recording a virtual presentation

An all-in-one solution for your own recordings – ScreenFlow (Mac only)

If you’re a Mac user, the easiest way I’ve found to record everything you need all at once, is to use software called ScreenFlow, which lets you capture EVERYTHING. You can capture the webcam, your laptop screen, your external monitor screen, system audio, and microphone audio, all at the same time, creating separate tracks for all of them. It’s also an editing platform, and while it’s not as feature-rich at something like Final Cut Pro or Adobe Premiere Pro, it costs less and is easier to use.

ScreenFlow lets you record many inputs such as multiple screens, webcam, system audio and microphone

The sheer number of inputs that ScreenFlow can record simultaneously makes it an invaluable tool for anyone recording virtual presentations.

#2 Recording Element #2 High resolution camera video (of you)

While your slides are typically the focal point of your presentations, you are still the star, and the difference between a Zoom presentation with and without webcam video of you is huge. People can easily tune out when only looking at slides, but when your face is visible—or even all of you if you present standing up—you have the opportunity to give a much more dynamic presentation, and capture a more interesting recorded video.

We know what your webcam display options are from the previous section, but which webcam should you use?

Presentation camera options – ordered by cost

There are three aspects to your video camera setup: the camera you use, the settings on the camera, and the video settings you apply in Zoom. In terms of camera options, it’s fairly simple, you either use the camera in your laptop (if it has one), a webcam, a DSLR/mirrorless, or your phone, and I’ll discuss the pros and cons of each below.

Honestly, I think going with a dedicated webcam is the best and most flexible option for presenting on Zoom. It gives you the opportunity to sit or stand, and a 4K camera will give you much better results for recording your presentation than the one in your laptop (if it has one).

Regardless of the camera option you choose, you have two more things to optimize for the best video experience, the lighting, and how you appear in the camera frame.

Good lighting will make you look better, and prevent the webcam from potentially dropping the quality in an effort to squeeze more light out of the shot.

How you are framed will define the dynamic aspects of your performance. You can sit, or you can stand. You can appear as a head-and-shoulders closeup or have more space to gesture and move your body.

#3 A/V Setup 3 – Excellent lighting to make you shine

Great lighting can make the difference between looking like you’re presenting from your basement (it’s okay if you are – you just don’t want it to look that way) and sitting in a professional studio. And it doesn’t cost much to make a big improvement.

Yes, you can use your regular old ceiling lights, but if you want to stand out, you need to invest in some more controllable lights.

One of the simplest setups is to have two lights, a key light (primary light) and a fill light. These are typically positioned as shown below, with the fill light set to approximately 50% of the strength of the key light. This helps give some shadows to your face which is much more authentic and natural looking than a completely evenly lit face.

A simple two light lighting setup

I use these LED lights from Neewer which are good low to mid range lights. I actually upgraded them recently to a slightly better version which has electronic control of the colour temperature which is very handy but not essential.

There are also a ton of cheaper DIY options on YouTube (search for “DIY video lighting”), if you want to try those. And also a fantastic guide to building a lighting setup for under $100 by Wistia .

Pro lighting tip: You want to match the colour temperature of your lights as closely as possible. There are two common temperatures to shoot at 3200K (warmer tungsten) and 5600K (cooler daylight). Both look good, but if you can, get some light bulbs for your regular ceiling lights that matches those temperatures (Amazon and Home Depot have all the options you need). For a good primer on colour temperature and white balance in your lighting watch this video .

Pro lighting tip 2: If you wear glasses, do a test recording on Zoom to see what the reflections are like with your lighting setup. A small light reflection is okay, but if it’s really big and distracting try lifting the lights higher. It creates a more natural angle (imagine the light coming from the sun) and will remove the glare from your specs. If you can’t fix it, and you don’t need your glasses to see the screen, consider removing them if you are comfortable doing so.

Pro video tip: Use some simple video makeup to remove glare and reflections form your skin and give it a more matte appearance. It’s simple and works wonders, and I’m not talking about “real makeup” like foundation. What you need is a simple setting powder which you dab on gently with a fluffy Kabuki makeup brush .

You should also grab some oil blotting tissues to wipe the oil from your face (before you apply the setting powder). This will remove unwanted shine and sweat on your face.

#4 A/V Setup 4 – High quality microphone audio

Great audio is essential if you want to up your game and present at a level that’s superior to most other speakers. It’s especially important for making your presentation recordings as polished as possible.

Unfortunately, great audio isn’t free, and there’s a daunting spectrum of options and quality. There are a million resources on YouTube for getting started, and I’ll cover some of the setup options I’ve tested based on different price points.

Different audio setup options ordered by cost

Note: for wireless mic options—when you’re presenting standing/walking—there is the extra cost of a remote clicker in order to present standing up – which I highly recommend. The Logitech R800 (affiliate link) is universally loved by pro speakers. Some of the cool features are that it vibrates when you have 5 mins then 2 mins remaining, and it has a countdown timer on it that you can set for the length of your talk.

zoom meeting keynote presentation

Watch and listen as I compare 7 different microphone options.

zoom meeting keynote presentation

As you can see, quality is strongly correlated with price, and it comes down to what you are comfortable with. If nothing else, this illuminates issues with the setup you might already be using, and perhaps weren’t aware of. Most of us have never listened to our audio from attendee side of the presentation.

While an awesome wireless lav mic setup is the best way to have complete freedom of movement, in all of my tests (and I’ve tested a lot of mics) the only mid-range priced one I’ve found to be in any way adequate for recording audio is the (RODE Wireless Go).

My absolute favourite audio setup is the Rode NTG4+ shotgun mic mounted to the ceiling on a boom arm. I use it for podcasts, screencasts, and presenting from my desk, and with a quick position change, I can use it to present standing up for the max-energy effect.

My advice would be to try presenting standing up as a test (not during a live performance until you’ve practiced) and record the audio on your laptop. Yes, it’ll be echo’y, hissy, and quiet because you’re not sitting in front of it, but you’re testing the feeling of presenting standing up, not the audio. Then if you decide you like it, you can save up for some better gear.

How to remove background noise and enhance your audio

An expensive option for enhancing your audio and removing uncontrollable background noise is to use a physical audio pre-amp/processor such as the DBX 286s (affiliate link). This is a fantastic piece of hardware that can do several things:

  • Add bass (depth) and treble (clarity) to give you the professional radio broadcast sound
  • Remove harsh ess sounds (try saying “discussing” out loud)
  • Remove background noises with a sound gate. This allows you to set a specific gated decibel level, to prevent any sounds quieter than that level—such as mouse clicks, background hum, or mouse movement scratching—from passing through. It only passes audio through when you start talking above that db level. It’s brilliant.

Clearly this is a very advanced setup, but it performs wonderfully and is especially good if you’re not good at post-production audio (which requires complex tools to fix).

#5 A/V Setup 5 – Broadcasting audio that’s in your slides (system audio)

Let’s talk about a big issue with audio in virtual presentations.

Mixing your audio (microphone audio) with audio from your slides (system audio)

If you have audio and video in your slides you may have experienced the problem where your microphone takes control of the audio input rendering your system audio (the sound on your slides) silent. To solve this problem you can use software to create a virtual input source that combines your microphone and system audio (and lets you balance the volume) at which point whenever you are on a call or presenting, you can select that input and voila, you have complete control of your audio.

The software I recommend for this is:

  • macOS: Loopback – Cost $99 USD
  • Windows and macOS: VB Audio Cable – donation or free

The image below shows how Loopback works. VB Audio Cable works in a very similar way.

Using Loopback to create a virtual audio source

Once you’ve set up your new virtual audio device, you would then select that as your audio input in Zoom, instead of just your microphone, as shown below.

Choosing the virtual audio source in Zoom

Something you must do if you have audio in your slides is to balance the levels so that they are consistently the same. If they are too loud listeners might turn down their volume which can make the next audio slide too quiet and they’ll miss something important. Similarly, if it’s too quiet they’ll crank the volume and the next slide might blow their speakers.

The best process to get the balance right is to stack all of your slides with audio together and run through them adjusting the volume of each clip in the settings of your presentation software. The screenshot bellow shows how to do this in Keynote:

How to balance the audio in your slide deck

Once they are all equally balanced, you can then use Loopback/VB Audio Cable to set the volume of your slides to be the same volume as your speech by speaking into your mic at the volume you would in your talk, and adjusting the levels so they sound good when flowing back and forth.

Note: Loopback tends to maintain its settings in the background even when closed, I recommend turning off all of your virtual input devices before closing Loopback  to prevent issues where your audio isn’t doing what you want and you forget you had this set up.

#6 A/V Setup 6 – Adding closed captions to your live and/or recorded video

Whenever I’m reading a blog post containing videos clips—particularly on my phone—I find myself much more likely to stop scrolling and pay attention to them if they have closed captions.

Rev.com lists 5 reasons why closed captions are important :

  • Accessibility: When you make your content accessible, you allow people who might be deaf or hard of hearing to have access to the videos you produce.
  • Indexing for SEO: Search engines can’t crawl video, but they can crawl text. If you want your videos to rank on Google, back your video up with captions and a transcript of the audio.
  • User experience: Give your audience the ability to enjoy your content, regardless of the environment they are in.
  • Helping foreign-language learners: If you want to reach a larger audience, you should use captions and subtitles to make it easier for foreign-language audiences to comprehend your message.
  • Improve average watch time: Captions grab and hold your audience’s attention, people are more likely to watch your video to completion if they have the option to turn captions on.

Deque.com has an excellent list of presentation accessibility best practices , including:

  • Describe Visuals: Describe what is being visually presented on your slides for attendees who are blind or have low vision (you do not need to describe decorative images).
  • No Content that Flashes (Zero Tolerance):  Do not display any content that flashes. Content that flashes can be harmful to people who suffer from photosensitive epilepsy.
  • Identify and Describe Speaker(s): Say who is speaking when there are multiple presenters in one presentation. If your camera is on or you’re presenting in person, be sure to describe what you visually look like and your environment at the start of the presentation.

How to Get Closed Captions From Your Zoom Presentations

There are a few ways to do this.

  • You can let Zoom transcribe it live
  • You can use a 3rd party service to transcribe it live
  • You can wait until you have a final edited video and use a 3rd party service (or person) to transcribe it

Options 1 is useful if you want to show the closed captions during the event, but you will suffer from time lag and transcription inaccuracies, and having the captions locked into your recording

Option 2 is useful if you want to record the transcription live – but not show it at the time. This lets you edit any mistakes before you add it to your video recording.

Option 3 is the best approach. Reason being, if you want a professional looking video recording of your talk, you need to edit portions out such as the ramblings at the start and end, and any technical glitches. When you do this, the timing of the closed captions will be thrown off and you’ll have to manually update them which is a royal pain in the arse. By having it transcribed afterwards, you’ll have perfect timing, which makes everything much simpler.

Option 3 is what I use, but I’ll show you how to do 1&2 in case they fit with your use case.

Option 1 – Use Zoom’s Auto Transcription feature to produce Closed Captions

I mentioned earlier in “Zoom Feature #9 – Closed captions” that Zoom lets you add live closed captions to your Zoom presentation. You can either have someone type them in live—not exactly ideal as it requires a professional—or you can turn on “Auto Transcriptions”.

To get this going visit Settings > Meetings (Advanced) in the Zoom web portal.

This will add a “Live Transcript” button to the Zoom toolbar. When you choose auto-transcription from the toolbar via the Live Transcript button attendees will get a notification in their toolbar saying that “Live Transcript is available”.

If you are recording the screen locally using software (ScreenFlow, QuickTime or PowerPoint etc.) you want to have our video recording as clean as possible, so it’s best to select “Hide Subtitle” from the transcript menu. Don’t worry, the attendees will still see them. This also prevents you being distracted by any delay or mis-transcription.

The closed captions will only be saved if you choose the cloud recording option, and you’ll find them in the Recordings section when logged into the Zoom website. Note, the transcription can take a while to show up after the recording appears depending on how long your presentation is.

How to use live closed caption transcriptions in Zoom

The closed captions will only be saved if you choose the cloud recording option, and you’ll find them in the Recordings section when logged into the Zoom web portal. Note, the transcription can take a while to show up after the recording appears depending on how long your presentation is.

To download the captions you can click into any of your videos in the Zoom web portal and download the closed captions .VTT file.

This is an editable text file where you can make any changes to correct mis-transcriptions. You then upload this to the platform you are using to host your videos.

How to download the closed captins .VTT file from Zoom

Editing a raw text file like this is time consuming and a skill in itself.

The Zoom transcriptions are pretty accurate, but live transcriptions always have some lag when shown to your attendees. It’s up to you if you want to show them or not. It’s best to test them with your style and speed of speaking to see if they sync well enough with your slides to be useful in a live environment.

Option 2 – Use a 3rd Party Live Transcription Service

My preferred 3rd-party platform is Otter.ai. It does a really fast job of transcribing live, but more importantly—when we’re talking about making a great video recording—it makes it really easy to edit any mistakes in the transcription.

With Otter, you don’t just get a text file. You get a text editor with the audio connected to it. So if the translation is off, and you don’t remember what you were saying (let’s face it – we all ramble from time to time in a presentation) you can just listen to it and make an edit. Which is much easier than finding the video recording and moving back and forth in it to figure out what you said.

Send live transcriptions from Zoom to Otter.ai

As a paid option it might not make sense for everyone, but if you do a lot of presentations or have a backlog of videos, it’s well worth taking it for a spin, even for just a month.

Here’s how to set up Otter with Zoom for live transcriptions and to get your closed caption files.

  • Open an Otter account (they do have a limited free version to try out too)
  • In the Apps section, add Zoom then follow the setup instructions
  • If you are on a corporate account, your administrator will have to complete some of the steps in the process

Setting Otter up with Zoom - step 1

  • And you’re off to the races.
  • When you’re done, you will have a transcription file you can edit with the audio beside it to double check any mistakes.
  • When exporting the transcription, you have some regular text options, but in terms of closed captions, only one option, the .SRT file. I imagine they will have more to come. This is the original closed caption format that’s widely compatible with video hosting platforms including Wistia. Zoom only has VTT which is a newer format that can include some text formatting information, but not every platform accepts it, and for the most part we don’t need much beyond the right words at the right time.

A cool feature of Otter is that it can recognize different speakers, so if you’re talking with a co-host or another speaker on a panel, it will split those up for you, which can be handy if you’re editing the video to remove another speaker and need to edit them out of the transcription too.

Important note: If you use a 3rd party service, then decide not to use it, or just want to use the regular Zoom feature, you won’t be able to unless you turn off the “Allow live streaming meetings” setting. It took me two hours to solve that problem.

Otter and Zoom

Option 3 – Using a 3rd party service to create closed captions from your final edited video

This is really easy, and again I use Otter for this. You simply upload your video and boom, in a few minutes you have the full, perfectly timed transcription, and as we saw earlier, because the audio is connected to it, editing is quick and easy.

Export as an .SRT file, upload along with your edited video to your video hosting platform, update any visual settings it may have and boom, you are done!

That was a lot of information. But once you’ve gone through these steps and established your audio equipment and settings, webcam, screen recorder, and closed captions, you’re ready to record your magic and then piece it all together afterwards to create a brilliant recording that you can use in your marketing and promotions.

A/V Chapter Appendix – The A/V setup I use for presenting

This is the setup I use for my presentations, and it’s absolutely fantastic. It needs a bigger upfront investment, but if you’re serious about doing professional quality virtual speaking engagements or creating your own video content, it’s a setup that will separate you from most speakers. You don’t need to get to this stage immediately. Just chip away a bit at a time, picking up different pieces of gear, and if you can only afford part of it, focus on a good mic, DIY the lighting, and use free software like DaVinci Resolve for editing.

Note about affiliate links

The table below includes some affiliate links. These generate a small amount of $$ to help with Be the Keynote’s bootstrapped startup costs, and the use of these links is greatly appreciated. They are mainly for equipment that I personally use or have tested for quality. I don’t ever recommend something without standing behind its ability to help you present better. Whenever possible I will recommend different price options.

Sadly, the vast majority of virtual presentations that happend on Zoom just wither and die in the wind because the speaker finished their talk, got up from their desk, wiped the sweat from their brow and went on with their day.

That’s wrong to me on so many levels, and while I don’t blame anyone for it, I hope to inspire anyone reading this ultimate guide to remember a few steps whenever you get down off the virtual stage.

  • Step 1: Congratulate yourself for being brave and awesome enough to get on stage and share your message, style, and voice.
  • Step 2: Take a deep breath and think of the people you helped today.
  • Step 3: High five yourself for remembering to click the record button (you did that, right?)
  • Step 4: Realize that you now have a slice of incredibly valuable and rich audio visual content that you can share, repurpose, and monetize.
  • Step 5: Follow the remaining steps in this chapter to make the most of your newfound bounty.

Seriously, it’s amazing to have high-quality video content. You should be excited.

Before we get to the serious business of stitching together your high-res footage you created from your talk, embed one concept into your memory and do it for every talk you do…

Establishing ownership of your content

This is actually a rewind-in-time piece of advice. As part of your agreement to speak at a virtual event, specify that you’ll be making a your own recording of the presentation. Some contracts give the even all kinds of exclusive ownership rights over the content they produce from your talk, and you want to make sure both parties are aware you’ll also be making a recording.

Now it’s time to:

  • Piece together your high-res footage
  • Figure out what to do with your videos once they are ready

Part 1: Piecing together your high-res footage

Editing video and audio is a mammoth topic that I can’t hope to cover in one chapter, so I’ll focus on the basic aspects you need to know to combine your audio and video captures into one piece. And to do that–you guessed it–we need a bullet list of things to do! Huzzah.

My editing platform of choice is Final Cut Pro which costs a pretty penny, but there are free options available that are amazing when you don’t need all of the serious cinematography features (which I don’t need at all to be honest). DaVinci Resolve is fantastic and most importantly, the free version is amazing and lets you sync your video and audio automatically—which is the number one thing that you’ll need in order to connect all of your recorded footage.

#1 Choose your video editing platform of choice

There are many video editing platforms available at a range of prices: from $0 to $400, and some that are subscription based like Adobe Premiere Pro at $27/month. The table below shows some of the more popular options.

#2 Import the footage from your webcam, screen recording, and audio devices

The first step in your post-production is to get all of your separate files into your platform of choice. These would include:

  • Webcam video
  • Screen recording video
  • System audio
  • Potentially a second camera

The videos below show good ways to do this on the various platforms.

  • How to import audio and video files into DaVinci Resolve
  • How to import audio and video files into ScreenFlow
  • How to import audio and video files into Camtasia
  • How to import audio and video files into Final Cut Pro X
  • How to import audio and video files into Adobe Premiere Pro

#3 Sync your videos with the audio

In order to be able to sync your audio it’s crucial that every video source you record also has the microphone turned on: the computer where you recorded the screen, the webcam, and any secondary video camera you had set up. You won’t use this as it will be of low quality, but it’s what you will use to sync the videos up with your primary audio track. There are two ways to sync the tracks, automatically, and manually. It’s easy to guess which is better.

Syncing automatically

Only a few platforms have an auto-sync feature which is a massive time saver. The ones I’m aware of are: Final Cut Pro X, Adobe Premiere Pro, and DaVinci Resolve – again making Resolve a fantastic choice as it’s free! The videos below show how to do it on the respective platforms.

  • How to auto-sync audio in Final Cut Pro X
  • How to auto-sync audio in Adobe Premiere Pro
  • How to auto-sync audio in DiVinci Resolve

Syncing Manually

As I haven’t had to use this technique (yet), I’ll simply refer you to some good video demos of how it works. There are times that even when auto-sync is avilable it doesn’t work right and will require a bit of manual tweaking, so I’ll include links to a series of videos on how to do this on multiple platforms. In essence though, you want to make sure you clap loudly once or twice once the cameras are rolling to create an audio spike in each of your recordings that you can then line up in your software to sync it to your video files.

  • How to manually sync audio and video in Final Cur Pro X
  • How to manually sync audio and video in Camtasia
  • How to manually sync audio and video in ScreenFlow

#4 Fix whitebalance issues in your webcam video

The most common reasons for whitebalance issues—in simple terms, when you look too blue or too yellow—is having a mixture of different lighting sources that have different temperatue bulbs, or there is a setting on the camera that was set incorrectly.

You can fix this in your editing software, which can be tedious and difficult, so the best way to set yourself up for success is to make sure you include something pure white, grey, and black in your video clip. For best results buy some cards that have accurate representations (with no tint or colour cast).

A cheap option is something like this set of 3 whitebalance cards (affiliate link). And for a more professional option the X-rite Colorchecker Passport Video is very highly regarded.

You hold them up (as close to your face as possible) at the start of your video recording, and then when it comes time to edit the video you can use this to help the software figure out the correct whitebalance. You hold it close to your face because that’s the most important part of the video to get right. As long as your look correct it will all look great.

This is especiallyl crucial if you are using more than one camera to capture different angles, as different camera sensors/software will produce different results, even if y=the colour temperature is set manually to the same value.

For tips on how to fix whitebalance issues, I recommend watching some of these clips.

  • FIX A TERRIBLE White Balance In Davinci RESOLVE
  • Get Perfect Color and Skin Tones With This Chart! << this is a brilliant technique for Final Cut Pro X

One important tip that I learned the hard way, is to do a few things before you start editing. First you should correct the exposure, then do the colour correction, and then start the editing. Because once you start chopping up your video, it gets much harder and more laborious to colour correct a whole bunch of chunked up clips.

#5 Edit out any start and end fluff

Every virtual event involves a host getting things started, chatting to the audience about logistics, often fumbling with the transfer of screen control, and then your intro.

Similarly, there will be aspects of the ending (and perhaps in the middle, especially if there is more than one speaker) that aren’t part of your presentation.

You don’t want any of this in your final recording. When you use your recording to promote yourself as a speaker, whether it’s to event organizers, on YouTube, on your speaker page, or as part of a paid training course, your audience will be immediately turned off if the video starts with “Hi everyone, we’ll be starting the webinar in a few minutes. We’re just waiting for the last few folks to trickle in….”

zoom meeting keynote presentation

Watch how to quickly cut unwanted sections out of your video.

#6 Edit out any technical glitches

While you’re at it… Unless it was a very sunny blue moon in June, there will be technical glitches in your talk that caused an interruption.

Your audience will suffer through glitches with you in a live event, and they will love you for dealing with it with grace and good humour. But in a recording it’s just annoying and shows that you didn’t care enough to fix the video.

If you’re asking for an email address or cash money for your videos, you need to crank up your production. Even the most basic video editing software makes this a simple task. And if you’re new to it, choose a platform, start a 30-day trial and make it happen.

#7 Edit out any other speakers or people you don’t want in there

It’s pretty common to have more than one speaker on a webinar format presentation. Often it’s you (the guest) and someone from the company putting on the event, and you don’t want their content in your video.

To remove them, quickly scrub through the video to find where they start and end, and cut them out.

If you are using Otter.ai for closed captions, you can look at the transcription to see where each speaker starts and ends (as it identifies them based on the sound of your voices). This can help you figure out where the timestamps are in the video if there is a lot of switching back and forth.

If you are on a panel or a co-hosted webinar where discussion is occurring between you and someone else, be careful that removing a section doesn’t hurt the context and quality of your content. If it needs to be in there, leave it, but aim for it to be your content only. The logistics of charging money or capturing leads with content that’s not exclusively yours are a pain in the butt.

#8 Add a logo animation to the start (and/or end) of your videos

This is a more advanced addition to your video, but if you intend on making many videos—either lots of events, or if you’re recording other instructional videos as part of your content marketing—you will want to have a branded intro.

Your logo might be your company logo or your own personal brand name logo.

You can see many examples of these if you browse YouTube. Most often it’s a short (3-10 second) logo animation with some accompanying sound effects or music.

If you want to take this approach, you can find many people on Fiverr.com who will do it for a very reasonable price. This is what I did for Be the Keynote.

Hire a logo animator on Fiverr to design you a video bunper for your virtual presentation recordings

#9 Export your video

In terms of which resolution you should export your videos at, it really depends on where you’re going to host it. If it’s YouTube, Wistia, Vimeo etc. they encode multiple versions (720/1080/4k) if you upload a 4K, and will show the best quality available to viewers based on their Internet connection.

However, if you have storage limitations (say for the plan level you have with a paid platform) or you’re hosting on your own server, 1080p will be just fine for most situations.

#10 Upload to your video hosting platform(s)

Once you’ve uploaded your video to your hosting platform of choice, you need to work on making it findable. In YouTube you need to add the following elements:

  • Title. Read How to choose an effective YouTube video title
  • Description. Read How to create a good YouTube video description
  • Thumbnail image (explained in next section)

#11 Choose the default video thumbnail image (poster frame)

Video platforms typically allow you to choose how the video will look in it’s static mode, i.e. what do you see before you hit the play button. The default will be the first frame of your video which could be blank or some awkward shot of you looking blurry with a weird expression.

It’s absolutely essential that you replace the default image with another one (if it’s not already awesome). You can do this in a number of ways.

  • You can create your own custom image and upload it
  • You can choose the best of the auto-suggested thumbnails (YouTube does this)
  • You can scrub (dragging the timeline slider) through the video until you find a frame you like and tell the software to capture this frame as the thumbnail (also called a poster frame). This is a feature that Wistia offers and makes it really fast and easy.

How to choose a video thumbnail in Wistia

Why should I customize the poster frame?

There have been many studies about click-through rate (the % of visitors on a page who play your video) based on the choice of thumbnail image. What seems to often work best is something quirky, strange or enticing. But almost all of the time you’ll want to make sure it’s your face (or full body if you recorded standing up) because we tend to react to faces staring at us.

To create a really clickable poster frame you should get in the habit of striking a fun pose at some point – either before the event starts, at the end or during if you are having fun.

For greater consistency in many videos, you can stage a photo shoot setup, and use it to take photos for the poster frame  each time, adding fun props or expressions.

5 Common Thumbnail Mistakes (and How You Can Fix Them) by Wistia is a good read.

#12 Add and edit closed captions if you have any

If you want to have closed captions as an option to your viewers, you’ll either have hard-recorded them into the screen video if you had live translation turned on in Zoom, or you can create them now you have a finished video: either through an automated service that will require some editing, or via a real-person service that will be more accurate and remove most of the manual labour.

If you used the Zoom cloud recordings feature, you will receive a .VTT transcription file, which isn’t always an import option for platforms (Wistia requires a .SRT file). You are fine with .VTT if you’re using YouTube.

Editing the captions is a bit of a pain unless you have a platform that makes it easy, such as Otter.ai. And there are a few factors to consider when exporting/editing the closed caption file.

In terms of how the captions appear, you want to only show one line at a time (two max). 32-40 characters per line is the general standard.

Automated captions can be great, but for the tightest voice-caption match, I like to do some editing to make sure the timing is punchy.

#13 Publish your video – and start optimizing for search

Your penultimate step is to publish your video. Once that’s done you need to run some test queries in the YouTube search bar to see if the video is findable for your desired search terms. It’s unlikely you’ll rank well to begin with – you just want to make sure it is findable – so keep clicking through the pages of search results until you find it.

Over time—with some promotion from you—you’ll build up likes and comments and this will help it to rank better.

There is a lot of content available to help you increase your ranking. Here are a few places to start:

  • How to Get Your Videos Discovered on YouTube
  • YouTube SEO: How to Optimize Videos for YouTube Search

Part 2: What to do with your videos once they’re ready

Here are some things you should do with your new clump of gold.

#1 Add clickable elements to drive action

Having clickable elements in your videos has long been a source of pain for marketers and content creators, partly because YouTube keeps changing the rules.

Annotations? Yay! Nay. Cards? Yay! End screens? They keep changing the name of the type of link and how they work. Then they change the rules and and take away the feature leaving your videos are full of moments with you pointing to the corner of the screen expecting people to have something to do. Not to mention that some of the features are limited to being a YouTube partner.

Not a huge deal, but it comes with a certain level of anxiety and uncertainty about the long-term reliability of how you’re recording your videos.

For more info on the types of available in-video links on YouTube, the YouTube Creator Academy is a good place to start.

In truth, the best way to control interactive elements in your videos is to use a platform that you are in control of.

Wistia is my platform of choice—full disclosure, there are a sponsor of Be the Keynote—because they are awesome, I only partner with awesome companies, and I’ve been using Wistia for nearly a decade.

Types of Interactive Elements in Wistia Videos

In the top-right corner of the image below is what they call an annotation (similar to a YouTube annotation which is now called a card?!?!!?!?).

Use Wistia annotations to get people to click

Another style is the fullscreen Call to Action (CTA). This is a good way to make sure your intended action is noticed.

Wistia full-screen calls to action (CTAs) are a great way to guarantee a link is noticed.

Both of these types of interaction can be placed anywhere in your video’s timeline (and as many times as you like) and can be easily turned off if needed.

I still use YouTube to host versions of my videos on my channel as they are very well indexed for search—because Google owns YouTube. But whenever I need to embed one of my videos on my website or on a landing page I embed the Wistia version. Not only is it a superior experience, but you don’t have to worry about YouTube injecting ads or showing related videos that aren’t yours at the end.

Wistia has really good analytics so you can see how far through the video they watched, and spikes to show areas that seemed to drive particular interest. Super cool.

You can also add forms for collecting leads which they call Turnstiles (you can’t do THAT on YouTube).

#2 Use a form to collect leads from your videos

If you’re not generating leads from your videos, you’re doing yourself a disservice. Wistia calls a form in their videos a “Turnstile”. Essentially it’s a gate you have to move through in order to access the wonderland of your video (you can make the form optional).

Here’s what a turnstile looks like:

A wistia turnstile is a form embedded in your videos to collect leads.

#3 Include a promotion to help monetize your video content

Being salesy in your virtual presentations is a giant turnoff for your audience. But in the video you make from your recording you can add anything you like. I don’t mean you should be salesy, but people watching a free educational video will be fairly receptive to a midway promotion that’s relevant and beneficial to them.

This is the benefit of having your own raw footage, you have a piece of content that you own, that you can work with and optimize so it gives you the best possible return on your investment.

#4 Add your recording to your speaker page for event organizers to watch

When a conference organizer is researching speakers for their event, the two things they consider above all else are referrals from other speakers they trust, and the ability to watch you in action on video. You absolutely must have a speaker landing page which contains your bio, videos, photos, and testimonials.

#5 Upload your best speaker reel videos to YouTube

Your speaker page might not rank very well in organic search, so if you want conference organizers to find you and your speaker reel videos, stick them on YouTube because it’s the easiest way for your content to show up in search results.

The typical view from your webcam looks a litle like the image below. It’s pretty good, and I have an interesting background stage setup to add interest, but it’s still quite distracting.

There are many ways to set up a webcam, but probably the most interesting and styish I’ve seen is to use your phone with the Camo App by Reincubate (currently iPhone and in beta for Windows). It’s designed to turn you phone into a really sexy and controllable webcam.

Most new smartphones have phenomenal cameras in them—I just got the iPhone 12 Pro and it’s awesome.

The reason Camo is so good is the amount of photographic control you can get over your phone’s camera. It allows you to do more than the iPhone’s built-in controls, and has a portrait-mode blur effect that give a nice shallow depth of field. I’d love to try it with an Android as they have aperture control built in.

You can also control the ISO, contrast, saturation, colour temperature etc. and if you choose the right angle for the shot the end result looks quite documentarian’ish << is that even a word?

Apps like Camo can create cinematic looking video for your virtual presentations webcam

Props to my man JP Holecka for showing me Camo and this great over-the-monitor camera angle.

It looks like I’m being interviewed on a documentary, versus being stared at straight in the face.

There can be a bit of lag between the audio and video which I need to investigate, but even if it doesn’t work live, it can be an awesome extra camera angle to include in your final video recording as a picture-in-picture option. I wouldn’t spend much time with it filling the whole screen as the portrait mode does give some weird artifacts around your edges (like when using Zoom backgrounds), but if you use it a bit smaller you don’t really see them.

In this shot I turned off my main ceiling lights, use a key and fill light, and had some Edison bulbs shining on the wall behind. It looks pretty awesome.

Intro Introduction to Virtual Presentations on Zoom

Chapter 1 18 Cool Zoom Features You Should Know About

Chapter 2 12 Things You Should Do in Your Zoom Presentation

Chapter 3 8 Things You Shouldn’t Do in Your Zoom Presentation

Chapter 4 Defining Your Presentation’s Purpose

Chapter 5 How to Define Your Talk’s Structure, Story, & Flow

Chapter 6 41 Slide Design Tips for Virtual Presentations

Chapter 7 6 Ways to Make Eye Contact With an Invisible Audience

Chapter 8 How to do Audience Participation in a Virtual Presentation

Chapter 9 How to Share Content during a Zoom Presentation

Chapter 10 How to Create a Stunning Video and Audio Recording

Chapter 11 Using Post-Production to Add Value to Your Zoom Recording

Chapter 12 How to Use Your Phone as a Beautiful Webcam

Chapter 13 What to Do When Things go Wrong in Your Presentation

Chapter 14 How to Ground Yourself and Get Ready to Present

Chapter 15 Advanced & Creative Zoom Presentation Techniques

Chapter 16 The Difference Between Zoom Meetings and Zoom Webinars

Chapter 17 23 Zoom Settings to Enable or Disable for a Smooth Presentation

Controlling slides shared by another participant

A presenter in a meeting or webinar can give slide control to other participants, so that others can control the progression of slides for the presenter or when they are presenting their portion of the presentation. This avoids the need to ask the presenter to change the slide when they are ready, interrupting the flow of the meeting and presentation. Slide control can be given to multiple participants in a meeting, or multiple panelists in a webinar.

This article contains:

How to assign slide control

How to use slide control, prerequisites for slide control.

  • Zoom desktop client for Windows and macOS: Global minimum version or higher
  • Zoom Rooms: Global minimum version or higher
  • Google Slides
  • Microsoft PowerPoint
  • Office 365 PowerPoint

Limitations of using slide control

  • Assigning slide control can be done when sharing an entire screen or the specific Keynote, PowerPoint, or Google Sheets window.
  • When using Google Slides, the presentation must be shared in Slideshow view , as Presenter view is not supported. 
  • When using Keynote, the presentation must be played in fullscreen view, as Play Slideshow in Window is not supported. 
  • A Zoom Room may only request slide control from another meeting participant performing screen sharing; it may not offer slide control to other participants when the Zoom Room is performing screen sharing.  

How to enable slide control

To enable or disable Slide Control for all users in the account:

  • Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  • In the navigation menu, click Account Management then Account Settings .
  • Click the Meeting tab.
  • Under In Meeting (Basic) , click the Slide Control toggle to enable or disable it.
  • If a verification dialog displays, click Enable or Disable to verify the change.

zoom meeting keynote presentation

To enable or disable Slide Control for a group of users:

  • Sign in to the Zoom web portal as an admin with the privilege to edit groups.
  • In the navigation menu, click User Management then Group Management .
  • Click the applicable group name from the list.
  • If a verification dialog displays, click Enable or Disable to verify the change. Note : If the option is grayed out, it has been locked at the account level and needs to be changed at that level.

To enable or disable Slide Control for your own use:

  • Sign in to the Zoom web portal.
  • In the navigation panel, click Settings .
  • If a verification dialog displays, click Enable or Disable to verify the change. Note : If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.

How to use slide control in a meeting or webinar

  • Start or join a meeting or webinar.
  • Begin sharing a Keynote, PowerPoint, or Google Slides presentation. Note : For more tips on sharing a presentation, please see our specific articles for sharing Keynote , PowerPoint , and Google Slides presentations

zoom meeting keynote presentation

  • This option will only be available when you are in full-screen presentation mode. 
  • This option works when sharing an entire screen or the specific Keynote, PowerPoint, or Google Sheets window.
  • Select one or more participants you wish to give slide control. The slide control button will update with the number of participants with slide control next to the icon.

After you’ve assigned slide control to a participant, they will retain slide control for the duration of this current session, even if you stop and start sharing again (version 5.13.0 and higher). The slide controls will disappear if you exit presentation mode, but they will re-appear when you begin presenting again. You can revoke an individual’s access by clicking their name in the list, or revoke all access by clicking the Stop Slide Control button or stopping sharing completely.

When you’ve been given access to slide control and the presenter enters presentation mode, a banner notification will appear, informing you of the new access. The slide controls will appear just below the banner, in the bottom-left corner of the presentation view.

zoom meeting keynote presentation

  • Alternatively, you can use the left and right buttons on your keyboard to move the presentation backwards or forwards.

Looks like no one’s replied in a while. To start the conversation again, simply ask a new question.


ZOOM meeting using Keynote

I can not figure out how to set the Keynote presentation so that only one slide at a time shows up when I "share the screen" in a ZOOM meeting. This must be as simple as it it when I use Powerpoint, but I just can not figure it out. I'd rather use the Mac product than Powerpoint, as Msoft apps seem to be unhappy with Mac OS 10.15.5.

Posted on Jun 20, 2020 11:21 PM


Posted on Jul 9, 2020 2:26 PM

I've found two solutions for Keynote presentations in Zoom - sounds like several folks have posted here about wanting to combine Keynote with Zoom. In the first, you can show your slides. In the second solution below, you can run your Keynote presentation inside Zoom.

1) If you have Keynote versions up through 10.0, you can't run Keynote in Zoom but you can show slides . If you want one slide to appear at a time, just export as a PDF without selecting the builds option. If you'd like to show each bullet separately, the easiest solution I've found is to export my Keynote to PDF and, when doing so, selecting the "builds" option. Now I can show my entire presentation within Zoom by doing a share screen with the PDF. While this does lose the transitions and animations, you can show your full presentation, bullet by bullet in the sequence you've set up.

2) With version 10.1 of Keynote, Apple has now made it possible to run Keynote presentations within Zoom ! Hooray! This runs the presentation in all its glory, with every beautiful slide transition, animation, and video - you're showing the full Keynote experience within Zoom.

  • Launch Keynote.
  • I resize the window to remove all the black areas around my presentation.
  • Now open up Zoom.
  • Make sure to click the "Optimize Screen Share for Video Clip" if you have videos and animations in your Keynote 10.1 file, and then
  • Click the blue "Share" button.

Voila! You're in business.

Similar questions

  • Keynote Presentations in Zoom I've found two solutions for Keynote presentations in Zoom - sounds like several folks have posted here about wanting to combine Keynote with Zoom. In the first, you can show your slides. In the second solution below, you can run your Keynote presentation inside Zoom. 1) If you have Keynote versions up through 10.0, you can't run Keynote in Zoom but you can show slides. The easiest solution I've found is to export my Keynote to PDF and, when doing so, selecting the "builds" option. Now I can show my entire presentation within Zoom by doing a share screen with the PDF. While this does lose the transitions and animations, you can show your full presentation, bullet by bullet in the sequence you've set up. 2) With version 10.1 of Keynote, Apple has now made it possible to run Keynote presentations within Zoom! Hooray! This runs the presentation in all its glory, with every beautiful slide transition, animation, and video - you're showing the full Keynote experience within Zoom. Launch Keynote. In Keynote's Play menu, select "Play Slideshow in Window." I resize the window to remove all the black areas around my presentation. Now open up Zoom. Select "Share Screen" Make sure to click the "Optimize Screen Share for Video Clip" if you have videos and animations in your Keynote 10.1 file, and then Click the blue "Share" button. Voila! You're in business. 3471 2
  • Screensharing a Powerpoint on Zoom Hi there, I need to do Zoom Presentation very soon. Keynote doesn't work so bought Office 365 to do Powerpoint but it doesn't work properly either. I want to share only to Powerpoint without my audience seeing my whole screen but can't. I have tried doing it with Presentation Mode and cropping to share only that part of the screen but none of my transitions work when i do it that way and I can't easily go back to me. Is buying a PC the only way round this? I have been told it is but thought I'd ask just in case. Already know a Tec person switch to PC because of this. Mac will lose a fair bit of business if this doesn't get sorted. The PC works like a dream on Zoom. I love my Mac and don't want to switch so hoping there is a way. Any suggestions? 1377 1
  • Playing a Keynote Presentation in Zoom Why can't I run a Keynote presentation on Zoom? I've tried all the top recommendations and still no luck. 797 1

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Jul 9, 2020 2:26 PM in response to SeattleNan


Jul 12, 2020 10:29 AM in response to LearningAgent

Yes, v10.1 adds a Play Slideshow in Window command which makes it super-easy to share slides in a Zoom session... but what about the slide navigator? What about my presenter notes? What about the Presenter View?

Can we somehow enable these features to show in a window as well?

Jul 12, 2020 12:35 PM in response to sdimbert

Not yet - there is no setting to show those within Keynote 10.1 for you separately while you’re also showing a Keynote presentation in Zoom. But the iPhone tip I just posted will give you a simple and effective workaround that achieves that!

Gary Scotland

Jun 21, 2020 3:41 AM in response to SeattleNan

Keynote is unable to show other applications on a second display when Keynote is in Play

Jul 9, 2020 4:10 PM in response to LearningAgent

Thank you! It’s the second option that I needed. I’ll give it a shot this evening.

Jul 9, 2020 4:19 PM in response to SeattleNan

Thanks for looking for solutions here in the Apple Support Community. We are stronger and achieve greater success together.

Maintenance is being performed on Zoom's support site on November 4 that may cause support impact. For more information, please click here .

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Using Keynote as virtual background failing - "Keynote not installed" message


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‎2023-09-25 05:51 PM

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Solved! Go to Solution.

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zoom meeting keynote presentation


  1. How to view your presenter notes while using Zoom in KEYNOTE with a single screen

    zoom meeting keynote presentation

  2. Zoom Webinar Keynote Template

    zoom meeting keynote presentation

  3. How to Use Zoom "Slides as Virtual Background"

    zoom meeting keynote presentation

  4. How to Create an Engaging Presentation for Your Next Zoom Meeting

    zoom meeting keynote presentation

  5. How To Use Keynote for Zoom Webinar or Meeting

    zoom meeting keynote presentation

  6. Zoom Conference Keynote Themes and template

    zoom meeting keynote presentation


  1. Zoom: Tutorial 14, Part 05

  2. UMCPS Listening Post Zoom Presentation 10/25/23

  3. 2023 Canadian Kennel Club Annual General Meeting & Keynote Presentation

  4. Part 3

  5. More than Zoom

  6. Zoom Presentation Recording Ch 31


  1. Screen sharing a Keynote presentation

    If you maximize Keynote, the Zoom meeting controls will disappear. Use Keynote in windowed mode to see the controls. If you have dual screen, you can use the X key shortcut when in Presentation mode to swap the display. If you go into full screen mode in macOS, screen share your Desktop, instead of the individual application.

  2. The Ultimate Guide to Giving Virtual Presentations on Zoom

    Kinda. To access the feature (beta at time of writing) click the "Advanced" tab in the "Share Screen" popup, and select "Slides as Virtual Background". This is what it looks like from the attendee's perspective. And yes, you appear twice on the screen. Once on top of your slides, and again beside them.

  3. How to Use Keynote with Presenter Notes during a Zoom Meeting ...

    Learn how to use Keynote in Presenter Mode during a Zoom Meeting. I'm excited that I finally cracked the code.Glori Winders from LiveGlorified.comRedefine Li...

  4. How to Present Keynote with Presenter Notes in Zoom without ...

    In this video I will show you the steps to follow in order to present your Keynote presentation in a live Zoom meeting using presenter notes without other pa...

  5. The Ultimate Guide to Giving Virtual Presentations on Zoom

    17 Chapters. 29,584 words. 84 Screenshots. 10+ Videos. Roughly speaking—and by that I mean super specific—the Ultimate Guide to Giving Virtual Presentations on Zoom contains six thematic parts, seventeen chapters, 29,584 words, eighty four precision-crafted interface screenshots to show you how to do cool things, high-production ...

  6. Presenting with Apple's Keynote in Zoom

    WHAT TO SET-UP IN KEYNOTE. Open your Keynote presentation. Pick PLAY - CUSTOMIZE PRESENTER DISPLAY. Move things around on the screen to allow you to both see your notes and make the current slide as large as possible. Move the Zoom green frame over the current slide and resize the green frame by dragging the handles. Close the PRESENTER DISPLAY.

  7. Using Keynote with Zoom

    2. Open your Keynote presentation but don't play yet 3. Start Zoom meeting 4. Connect to your Zoom meeting using a 2nd device - an iPhone or iPad is fine (watch out for feedback!) 5. In Zoom, Share Screen and select your Keynote presentation 6. In Zoom, click Participants and More… Chat to get floating windows for these functions as needed 7.

  8. Screen sharing a Keynote presentation in zoom App

    Zoom meeting controls will disappear if you maximize Keynote. Make Keynote windowed so you can see them. While in Presentation mode, you can use the X key shortcut to switch displays if you have dual screens. Screen share your Desktop instead of the individual application if you're in full screen mode in macOS.

  9. How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

    Here is how you can do that-. Step 1: First, start or join a Zoom meeting. Step 2: Click on " Share Screen " and select the " Advanced " option. From there, select " PowerPoint as Virtual Background " and select the file you want for your presentation. Then click on " Share ".

  10. The Ultimate Guide to Giving Virtual Presentations on Zoom

    First, you need to set up your Personal Meeting ID which I covered in the Zoom features list in Chapter 1. Start a new Zoom meeting and check the "Use my Personal Meeting ID (PMI)" box. the reason we're using the PID is because it's the only meeting ID that is persists after a meeting ends. Regular meetings are a one shot deal and the ...

  11. The Best Way to Give a Keynote Presentation Over Zoom or Skype

    Press X to enable Presenter Display, which shows your current slide, next slide, and Presenter Notes. With Keynote ready, open Zoom and start your video conference call. Click Share Screen at the bottom of the Zoom window, then go to Advanced > Portion of Screen. Click Share to start sharing a portion of your screen.

  12. The Ultimate Guide to Giving Virtual Presentations on Zoom

    In the Apps section, add Zoom then follow the setup instructions. If you are on a corporate account, your administrator will have to complete some of the steps in the process. Once the apps are connected, you need to "Allow live streaming meetings" option in Zoom and check the "Custom Live Streaming Service" option.

  13. Sharing slides as a Virtual Background

    In the meeting controls toolbar, click Share Screen. Click Advanced. Click Slides as Virtual Background. Browse and select the presentation file. Click Open. Once the presentation is imported, the slides will be shown as your virtual background. If your video is on, by default it will be imposed over the slides.

  14. Controlling slides shared by another participant

    When using Keynote, the presentation must be played in fullscreen view, as Play Slideshow in Window is not supported. A Zoom Room may only request slide control from another meeting participant performing screen sharing; it may not offer slide control to other participants when the Zoom Room is performing screen sharing. How to enable slide control

  15. How to view your presenter notes while using Zoom in KEYNOTE ...

    1. open keynote2. within zoom, click share screen 3. under the "basic" tab, select the keynote application4. within Keynote, under the "play" tab, select "Re...

  16. ZOOM meeting using Keynote

    In Keynote's Play menu, select "Play Slideshow in Window." I resize the window to remove all the black areas around my presentation. Now open up Zoom. Make sure to click the "Optimize Screen Share for Video Clip" if you have videos and animations in your Keynote 10.1 file, and then. Click the blue "Share" button.

  17. Zoom Keynote Presentation w/ Presenter Notes From iPad

    Using Apple Keynote for iOS to present to a Zoom session from an iPad. I want the other participants to see only my Keynote presentation slides & me (in the lower right corner). I.e., I don't want other participants to see my presenter's notes, but I want them on my screen. I've found two ways to accomplish this on Zoom if I'm using Keynote on ...

  18. Zoom Community

    There are no controls available anywhere on either screen while the screen share is active, except to close the Keynote presentation. I don't know if this is due to settings within Zoom; within Keynote or within the Mac OS. It's a 2020 MacBook Air running on the latest OS 14.3 with all app updates done and Zoom kept up to date.

  19. When sharing my keynote presentation in Zoom meeting ...

    This problem started for me on Dec. 31, 2022, it had never occurred before. I uninstalled and reinstalled the app. I've updated to most recent Zoom Version: 5.13.5 (14826) I've updated to OS Ventura 13.1. I should note that the flickering problem only happens when I hit "play" to get the full presentation. The screen shares my view just fine.

  20. Info Lomba Indonesia Official on Instagram: "[BEM UMM Proudly Present

    114 likes, 11 comments - infolomba on March 7, 2024: "[BEM UMM Proudly Present] | UMM International Conference 2024! Hello Everyone!!! Universitas Muh..."

  21. Solved: Re: Using Keynote as virtual background failing

    If you change this to the file type 'Single File', Zoom will work fine with the presentation file. New presentations are automatically saved as 'Single File' by Keynote so won't have this issue (with the latest Keynote version installed; I don't know how older versions behave). Screenshot 2023-11-30 at 11.22.09.png.