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Select text, and then click the "Review" tab and select Language > Set Proofing Language to choose the language of any selected text. To change PowerPoint's default language used for its interface as well as any text you insert, head to Options > Language.

Creating a PowerPoint presentation in a different language? You can change the text language (used for spelling corrections) or the interface language (used for menus). Here's how.

The instructions below will work for all recent versions of Microsoft PowerPoint. This includes the version of PowerPoint included with a Microsoft 365 subscription .

By default, PowerPoint will use the same language to check your presentation's text and grammar as your Office installation's default language. However, you can customize the text language used for any text you insert into PowerPoint.

To do this, open your PowerPoint presentation and select any text you've inserted. Next, press Review > Language > Set Proofing Language on the ribbon bar.

In the "Language" box, select a language from the list provided and press "OK" to save your choice.

The text you've selected will now use this language to check for spelling and grammatical errors. If you want to change back at any point, repeat these steps and select your usual language instead.

Related: How to Turn Off Spell Check as You Type in Microsoft Office

PowerPoint uses your default locale language (such as U.S. English) to choose the text for menus and buttons. It also uses this language to set the default proofing language for any text you insert.

If you're in a locale with multiple languages, however, you may want to switch between them. For example, if you're based in the United States, you may wish to use Spanish as your default proofing language for presentations.

This will mean that any text you insert uses this language---you won't need to change it manually. Likewise, you may want to change your interface language to match.

You can change both of these options to use an alternative language in PowerPoint's settings menu. To start, open PowerPoint and select File > Options.

In the "PowerPoint Options" window, select "Language" on the left.

On the right, choose a new language in the "Office Display Language" section and press the "Set As Preferred" option.

This will determine the language used for menus and buttons.

Next, choose a new proofing language in the "Office Authoring Languages And Proofing" section. Press "Set As Preferred" to make it the default proofing language for PowerPoint in the future.

Adding a New Language Pack

If you don't see a language you want to use as your interface or proofing language, you'll need to install the language pack for it first.

To do this, press File > Options > Language in PowerPoint and select either of the "Add A Language" buttons.

Next, select the language you want to use from the pop-up list and press the "Install" button.

Microsoft Office will take a few minutes to download the new language pack. If you're prompted to, press "OK" to confirm and begin the installation.

Once the language pack is installed, select it from your list in the "Office Display Language" or "Office Authoring Languages And Proofing" sections. You'll need to press "Set As Preferred" to make it your default interface or proofing language.

When you're ready, click "OK" to save your choice. PowerPoint will exit and relaunch to display the new language.

Related: How to Change the Language in Microsoft Word

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Home Blog PowerPoint Tutorials How to Change Language in PowerPoint

How to Change Language in PowerPoint

People who require juggling multiple languages to suit their professional needs can often find a single language inadequate for their PPT and the interface. This might mean switching between the proofing language to check spelling and grammar, as well as the interface language to adjust it to editing needs. Below are instructions on how to change language in PowerPoint.

If you are a Google Slides user looking for this solution, please refer to our article on how to change language in Google Slides .

Should I change Proofing Language or Interface Language?

PowerPoint enables using multiple languages that you can switch between to match your presentation needs. Most commonly, users require to change the proofing language in PowerPoint, which means changing the grammar checker assigned language. 

In case you are working at a remote location with a borrowed computer, you may be required to change the interface language of PowerPoint, as it would feel uncomfortable to locate menus or specific tools.

Check below for the instructions to change both the language interface and proofing language in PowerPoint.

How to Change PPT Language Interface in PowerPoint

To change the language of the PowerPoint interface on a PC, go to Review > Language > Language Preferences .

Note: Follow the following instructions for other devices:

• Mac: If you are using Mac, you can change the interface language via the Apple menu from System Preferences > Language & Region . 
• iPhone/iPad/Android: iOS and Android users, by default, will see the language set for their device as the default language in PowerPoint.
• PowerPoint for the Web: If you are using PowerPoint for the Web, it uses the same language as the host app of your documents, such as OneDrive, SharePoint, Dropbox, etc.

The Language Preferences option provides a menu from which you can choose the language you intend to use from the Office display language menu. The menu allows adding the new and preferred language and the one to be used if the text is unavailable for the primary language. To remove a specific language from the list, select it from the Office authoring languages and proofing menu at the bottom and click Remove .

If you are installing a new language, it will take a few minutes before it is installed and ready for use.

You can switch between languages anytime by following the same steps and managing your preferred list for the interface.

The selected language will become available for PowerPoint and other Office apps such as Word and Excel. The default preferences you set will also be applied across your Office apps.

How to Change Proofing Language in PowerPoint

Whether you’re using PowerPoint on a PC or an Android or iOS device, you might have multiple keyboards installed to type in various languages when creating PPTs for different audiences. To set and change the proofing language, go to Review > Language > Set Proofing Language on a PC or Tools > Language on Mac. If you’re using PowerPoint for the Web, go to Review > Spelling & Grammar > Set Proofing Language .

In the dialog box, select the language for checking spelling and grammar. When selecting a proofing language, you can also set a default language.

Once selected, PowerPoint will check the spelling and grammar in your desired proofing language. PowerPoint provides the utility to choose between specific languages and the version of the language preferred by the user (e.g., European or Latin American versions of Spanish).

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How do I change the language of all Powerpoint slides at once?

I want to change the proofing language of all my slides in a Powerpoint. I've tried setting the language via the Language Preferences menu, however this only changes it for new powerpoints.

• microsoft-office
• microsoft-powerpoint
• microsoft-powerpoint-2010

• 7 Possible duplicate of Change the spell-checking language on a PowerPoint presentation –  sancho.s ReinstateMonicaCellio Commented Aug 31, 2016 at 7:06
• 2 It seems that the newest version of PowerPoint is especially buggy in this respect. I have a text box where I've changed the language of all text to language A. (The default language is B.) So when I start typing within that text box, the language automatically changes to B. I thought maybe changing the default language helps (having tried everything else) but no. Now the default language is A, the language of all other text in the text box is A (and I've restarted PP) but all new text still appears as B. So my only remaining question is: is there a way to switch proofing off altogether? –  lebatsnok Commented Nov 8, 2017 at 9:45
• Yes there is a way to turn of spell checking: support.microsoft.com/en-us/help/937422/… -- solved my problem! –  lebatsnok Commented Nov 8, 2017 at 9:48
• The comment by superuser.com/a/1096722/474383 is actually more relevant. Just changing the keyboard languages (in Windows, not PowerPoint) will make all the newly created text boxes adhere to that language. –  Roel Vermeulen Commented Jul 19, 2020 at 15:44
• 1 The best solution , imo, is to save the presentation as XML and to replace language strings (e.g., "de-DE" with the desired language (e.g., "en-US"). It changes the language not just of normal slides, but also of master slides ! –  MrTomRod Commented Jul 15, 2023 at 2:56

9 Answers 9

To change the language of the entire PowerPoint easily, open the View tab and select the Outline view.

• Ctrl + A to select all.
• Tools → Language → Choose your language to set.

Likewise while you have everything selected you can change other things like fonts, colours etc. Although of course in many case this is better done by changing the slide master, a presentation that has had many editors may have lots of 'hard' formatting set which deviates from the underlying master and needs resetting to be consistent. You can also reset individual slides to the master style, but this may result in placeholders moving as well, which may be undesirable in some situations.

PowerPoint 2013

• View → Outline → select all slides (in a left menu) via Ctrl + A .
• Review → Language → Set Proofing Language... → Choose your language to set.

As for me - PowerPoint restart was needed. Probably because I also did changed Editing Language :

• Review → Language → Set Proofing Language... → Language Preferences → Choose Editing Languages .

• 66 Thanks for answer, but after changing the language, the newly typed text is still in the previous language (the default one). Moreover, if you go to the master slides, select the slide , you'll notice, that the language in the language bar is still the default one, and the menu to change it is greyed out. I'm getting crazy that it haven't been solved by Microsoft for so many years. –  Endrju Commented Apr 25, 2014 at 14:52
• 9 Powerpoint is just shockingly bad isn't it? I actually miss using open office when I have issues like this. I'll be back to open office as soon as they support saving to a video. –  mjaggard Commented Oct 9, 2015 at 14:06
• 4 Main limitation of this is that if someone in their infinite wisdom created custom text box instead of using proper Title+Content layouts, this just won't work. –  Lilienthal Commented Sep 18, 2018 at 13:42
• 6 Does not work for me as soon as I select multiple slides or even multiple elements on a slide I'm not able to select the language anymore. Maybe due to a very broken master slide, I don't know –  Kai Commented May 13, 2020 at 15:52
• 11 It's absolutely CRAZY that this shit piece of software will not let me once and for ever switch the language used in a presentation deck for good. Yes, you can select all and change it - but every new slide again is presented with the wrong language set... –  Zordid Commented Oct 27, 2020 at 13:13

Using Powerpoint 2010 I opened the Outline menu -

Selected all text (Ctrl+A), opened the language menu and set my proofing language

And it worked!

The language menu is located on the Review ribbon tab (after the Slide Show tab and not visible on the screenshot).

• 5 Only works for a single slide –  Helge Klein Commented Oct 16, 2013 at 8:12
• 19 This works for basic slide layouts. It will not change the language for text inside text boxes or nested within other shapes. –  Duncan Jones Commented Nov 25, 2013 at 9:53
• Works on Office 2007 too. –  Alfredo Osorio Commented Nov 12, 2014 at 19:03
• Worked on Office Mac too. –  Jim McKeeth Commented Nov 13, 2014 at 18:35

I improved upon Inigo's answer to provide a recursive version that changes all items to the desired language.

This version will recursively investigate each shape that is a group type. Some experimentation suggests that msoGroup and msoSmartArt are the group types - feel free to add to that list if you find other types of shapes that can hold text objects.

• 2 When running this in PowerPoint 16.10 on OSX, I get: Compile error: Method or data member not found –  Etienne Low-Décarie Commented Feb 17, 2018 at 20:20
• Thanks a lot for this brilliant solution. If I want the US English, can I just change msoLanguageIDEnglishUK to msoLanguageIDEnglishUS ? –  Foad Commented Dec 10, 2020 at 7:40
• one other issue I just saw is that it apparently doesn't change the language of the text inside tables. –  Foad Commented Dec 10, 2020 at 7:53
• 1 For those new to Macros (on PowerPoint), help yourself: ionos.com/digitalguide/online-marketing/online-sales/… –  Nadjib Mami Commented Jan 5, 2021 at 22:37
• Got "Execution error" on line targetShape.TextFrame.TextRange.languageID = languageID with Office 365. –  Hebo Commented Apr 28, 2023 at 13:40

The existing answers work for text that is present in the outline. Unfortunately in my case this didn't cover a significant part of the text, including figures, tables, etc.

This macro solved the problem for me :

The "msoLanguageIDEnglishUS" which is used in the above macro can be replaced by any desired language. The full list of languages can be found in this article

(Credit goes to Ganesh Kumar who posted the original macro here . I added support for first level of shape grouping. To further improve it the macro can be made recursive to look for groups which contain other groups, etc.)

• +1 Good start. See my answer for a fully recursive version based on this answer. –  Duncan Jones Commented Nov 25, 2013 at 9:52

Based on Inigo, Duncan, Maria and DomDev's answers, this works for shapes, tables, groups, SmartArt, now and in the future:

• As for other solutions, on when running this in PowerPoint 16.10 on OSX, I get: Compile error: Method or data member not found . Any suggested solutions? It seems to highlight .DefaultLanguageID . –  Etienne Low-Décarie Commented Feb 17, 2018 at 20:27
• @EtienneLow-Décarie: The API might have changed in PowerPoint 16; I don't have it so I can't check, sorry. –  tricasse Commented Feb 19, 2018 at 10:06
• Works for me in Powerpoint 2016 on Windows 7 (exact MS Office version is 16.0.11029.20108) –  Christopher K. Commented Dec 19, 2018 at 16:18
• 1 Perfect! Only improvement I could think of is changing the language for slide notes sections, too :) –  Marcus Mangelsdorf Commented Apr 17, 2019 at 9:10
• The compile error above is because the LanguageID property was not included in the TextFrame object in later PowerPoint versions. Use TextFrame2 instead of TextFrame... –  markussvensson Commented Jun 2, 2021 at 13:42

In addition to answer provided by Mastergalen and to address comments regarding newly type text:

If you will notice, that language will automatically change back whenever you start to type new text (which is very annoying), you have to change current default language for PowerPoint:

• make sure PowerPoint window is an active window
• if not go to Control Panel > Region and Language > Keyboards and Languages . Click Change keybords... , switch to Language bar tab and check Docked in the taskbar option. (this is from Win7, so might be a bit different in other versions).
• now key action - in the Language bar in the taskbar, click language code and switch to EN (if you want currently to use English in PowerPoint). From now on, all new text in PowerPoint will be in the selected language :-)
• if you want write in your original language, just change it back.

• 3 But that also changes the keyboard layout, doesn't it?... I want to type English text but I really want to keep my German keyboard layout.... –  Johannes S. Commented Jul 16, 2018 at 12:53
• 2 @JohannesS. If you right click En in the task bar and select Settings.. you will see in Installed languages German (DE) and English (En), if you expand English, there will be Keyboards listed, expand Keyboards, and add your prefered German keyboard, probably remove English one also. I didnt try it, but should work in theory ;-) –  Gas Commented Jul 16, 2018 at 21:24
• 4 Wait, so I need to change my keyboard language if I want to have different proofing language? That's stupid. –  Matěj Račinský Commented Apr 4, 2019 at 21:38
• 1 This is THE answer. I changed the preferred language to English with Hungarian keyboard. Nothing else worked well. If you don't do something like this then all your new English text will be all underlined even if you type in a text box that you previously select all-d to English. It's crazy. –  Piedone Commented Nov 23, 2019 at 13:47
• 1 @MatějRačinský no, you need to change the input language, not your keyboard layout. Windows is smart enough to distinguish between the two, so you can enter Spanish text with a French keyboard layout, and PowerPoint will check Spanish spelling. That is actually quite smart. To configure, in Windows 10 21H1, go to Language settings. You configure a list of Preferred languages at the bottom, and for each one, you can choose a (potentially different) keyboard layout. The language bar then allows you to switch between languages as well as betwen layouts independently. –  bers Commented Apr 30, 2021 at 8:45

The version of Duncan works well for everything but tables. I found another code which seems to also work with tables: https://stackoverflow.com/questions/4735765/powerpoint-2007-set-language-on-tables-charts-etc-that-contains-text

• 1 This seems to have worked on Office 365 –  Hebo Commented Apr 28, 2023 at 13:39
• Powerpoint is around since 1990, and one has to mess with flippin' VB to change the language for the entire presentation. Somewhat pathetic. Nevertheless, thanks for the script. It seems to have worked on my Powerpoint for Microsoft365 (Version 2304 Build 16.0.something.something) –  Dohn Joe Commented May 12, 2023 at 14:52

I made an add-in back in 2014 for myself which still works fine in PowerPoint 2016. https://github.com/wobba/officeaddin/releases/tag/v1.0.1

It scans for used languages, and allows you to change all at once, looping over.

• 1 really - this didn't make it into Powerpoint itself and is only available for windows? –  Wolfgang Fahl Commented Dec 13, 2020 at 15:45
• I know.. and the add-in model using javascript don't support iterating over object setting the language :( –  Mikael Svenson Commented Dec 21, 2020 at 13:43
• Does not appear in Office 365, sadly –  MappaM Commented Aug 4, 2022 at 9:44
• 1 The add-in still works fine in Windows desktop version of PowerPoint. But not for Online web version as the API does not support setting language. –  Mikael Svenson Commented Oct 16, 2022 at 8:33

If other methods don't help, unexpected changes of the language may also be caused by the language setting in the slide master.

In order to change it, go to View > Slide Master , select the parent-most master slide, select all elements, and change the language as described in the accepted answer . The change should propagate to all layouts, though placeholder text will remain in the original language.

If possible, the clean solution is to use a template configured with the correct language. However, depending on company-mandated templates / the office installation, or simply when trying to fix an existing file, this might not be possible.

• It doesn't work on 365 v2008 build 13127.21064. Powerpoint always detect languages even if they are not in the list of language preferences. At the moment i have to go to every text box, select all, and set the "proofing language" to the desired and default. Powerpoint is a really unprofessional software –  Daniel Perez Commented Jan 29, 2021 at 9:23
• If only it was as simple as that :) –  MappaM Commented Oct 16, 2023 at 6:58

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How to change your language settings in Microsoft PowerPoint in 3 different ways

• You can change the language in PowerPoint in three different ways to help with editing or translating, or to set your display settings in another language. 
• To change the language settings in PowerPoint for editing purposes, you'll need to access the "Language..." option in the "Tools" tab. 
• To translate text, you can launch the Translator tool instead.
• If you're looking to change the display language, you'll have to change your operating system settings. 
• Visit Business Insider's Tech Reference library for more stories .

If you want to change the language in PowerPoint, the presentation program offers you three different options depending on what you need. 

You can change the editing language, which tells PowerPoint how to edit text as you type in your preferred language. This may prove particularly helpful if you've been sent a slideshow to edit that's written in another language. 

You can also select "Translate…" to use the Translator tool on text in real-time, though Microsoft Office notes that this feature is only available for users with an Office 365 subscription, Office 2019 for Mac or Windows. This feature allows you to highlight entire text boxes or individual words and transform your presentation text any of the languages PowerPoint offers. 

Lastly, you change the display language on PowerPoint by altering your operating system's language setting. On a Mac, depending on the language, you may be asked to add input sources.  

None of these options affects the others, so you can have different languages for edits, slide text, and display. Here's how to change all three language settings in PowerPoint.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at best buy), apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to change the powerpoint editing language.

1. Open PowerPoint on your Mac or PC. 

2. Click the "Tools" tab on the top menu.

3. Select "Language…" from the dropdown menu.

4 . In the pop-up window that appears, scroll and select a language from the list. 

5. Check the box for "Do not check spelling or grammar" if you don't want PowerPoint to use the language for proofreading. 

6. Click the "Set As Default" button if applicable.

7. Click the "Yes" button to proceed.

How to use the PowerPoint Translator Tool for text

1. Open PowerPoint and click "Tools."  

2. Choose "Translate..." from the dropdown menu. 

3 . The "Translator" window on the right side of your presentation screen will open. 

4. Click a text box that you'd like to translate. The text will appear in the white box in the Translator window. 

5. Select a language from the "To:" dropdown menu. The translated text will appear in the blue box below.

6. Click "Insert" to insert that translated text in a new text box on the slide. You can then move the text box and resize it as needed.

7. You can also highlight individual words or sentences with different translations appearing below the blue box, depending on the context. Click the three dots to view a sample sentence. 

8. Choose "Insert" when you're ready to substitute.

How to change the PowerPoint display language on Mac

1. Click the Apple icon on your Mac. 

2. Select "System Preferences…" from the dropdown menu. 

3. Click the "Language & Region" option in the first row. 

4. Toggle to the individual "Apps" menu. 

5. Click the (+) icon in the lower right of the window.

6. Select "Microsoft PowerPoint" from the "Application:" dropdown menu.

7. Select your preferred language from the "Language:" dropdown menu below.

8. Click the "Add" button.

9. Restart the app when prompted. 

How to change the PowerPoint display language on PC

1. Sign on to an Administrator account.

2. Select the Start button.

3. Choose Settings.

4. In the window, click Time & Language.

5. Select the Language option. 

6. Choose a language from the Windows display language dropdown. 

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How to download and access microsoft powerpoint on your mac computer, how to convert google slides to a powerpoint presentation in 4 easy steps, how to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in 2 different ways, yes, you can use microsoft word on a chromebook — here's how to install it.

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Blog > How to change languages in PowerPoint

How to change languages in PowerPoint

01.01.20   •  #powerpointtips.

In this post you will learn how to change languages in PowerPoint. Watch our video-tutorial or follow the steps listed down below!

First, select File in the PowerPoint menu. Then go to Options – a window will open. Select Languages . You can change both editing language (to check spelling and grammar) and display language (defines language of tabs and features). If your desired language is already in the menu, you can simply click on it and then select Set as default – Close PowerPoint and restart – your language should be changed now, and you are all done. If you cannot find the language you want, click on Get more display and help languages from Office.com and proceed with the next step.

The Office-webpage now opens. Scroll down a little and you will see a selection box that asks you what language you need. Choose the one you want. In a grey box, two different versions for download show up: 32-bit and 64-bit. To check which one you need, simply go to your computer settings > System > About . Under Device Specifications , you will see whether you have a 32 or 64-bit operating system. Download the version that matches it.

Install the language you just downloaded. To do so, just follow the instructions you get during the installation process. Once that is finished, we will repeat what we did in the first step ( File > Options > Languages ) Your new language should appear now. Click on it, press Set as default and close the Options-window. Next time you start PowerPoint, the language will be changed.

How can I change the language in PowerPoint?

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How to Change the Language in PowerPoint

Need to change PowerPoint's app language? Want to expand your presentation content beyond borders? It's time to learn how to change language in PowerPoint  in this tutorial.

This tutorial covers two key skills:

• how to change language in PowerPoint menus
• how to change language for PPT content (this includes PowerPoint's built-in change language PPT feature)

Let's dive in!

How to Change Language in PowerPoint's Settings

There are two distinct language change options for PowerPoint:

• Change the authoring language. This tells PowerPoint what language you work in. It affects the spellcheck and autocorrect options. It  doesn't change the appearance of the app itself.
• Change the system or display language. This alters the language that the app uses in the interface and menus. On Windows, you can set this in PowerPoint as an app-level setting. On macOS, you'll need to change the system language.

In this tutorial, we'll cover the instructions to change language PPT settings. You'll see all these options explained for both Windows and macOS. Read on to learn both skills.

Throughout this tutorial, you'll see me work with a premium PowerPoint template. We'll use the Minimal Maska template from Envato Elements. It's got plenty of slides that you can use for great design. Download it now and follow along with our tutorial.

How to Change Language in PowerPoint (Windows Guide)

If you're a Windows user, this section is for you. Let's cover how to update both the authoring and system language for total control.

1. Change the PowerPoint Authoring Language on Windows

The authoring settings control how PowerPoint spellchecks and autocorrects your presentation. Think of it as the language the app uses for the content review , not the menus and settings.

To set this, find the  Review  tab on PowerPoint's ribbon. Then, choose the  Language  dropdown and select  Language Preferences.

Now, we're going to alter the  Office authoring languages and proofing settings. The bottom panel controls this setting. Use the Add a Language  button to browse for your selected language. You might be amazed by how many languages are included in this menu!

Now, click  Install.  PowerPoint will go to work downloading the additional language file. Click on it from the list and choose Set as Preferred  to lock it in for the app's language. 

2. Change the Display Language on Windows

If you work in PowerPoint, it helps to feel at home in the app. That includes setting the menu to your language of preference. Let's learn how to update a key PowerPoint setting to do that.

Your system settings influence the settings that your app uses. If your Windows preferences are set to Spanish, your apps will appear in Spanish.

You could always change your Windows language settings from the system settings. But in our case, let's learn how to change PowerPoint's language settings independently. Unlike macOS, PowerPoint on Windows supports changing this setting at the app level.

Let's explore how to add another   language  to PowerPoint's Display Language.  Go to the File > Options  menu and find the Language Settings . By default, PowerPoint follows your system language.

But you may wish to install another language setting. This time, click on Add a Language in the  Office display language setting.  Browse to a new language and choose  Install .

There's one last step after you use the  Install options. You'll likely be prompted to restart PowerPoint. Make sure you save your work, then restart PowerPoint. Follow this so that your change language PPT preferences take effect.

You're ready to work in your language of choice. From the right-click menu to the ribbon, everything is translated. Don't forget that you can always return to the same menu to add more languages and change preferences.

How to Change Language in PowerPoint (macOS Guide)

Are you a macOS user? We've got you covered with instructions for how to change language in PowerPoint as well.

1. Change the PowerPoint Authoring Language on macOS

First, let's tackle how to change the app's language on macOS. This won't change the menu labels, but rather the way it reviews the content in your presentation.

On macOS, the settings menu lives at the top of your screen. Browse to the Tools > Language  menu at the top of your screen to adjust the language.

Now, you'll see a new window pop up titled  Language.  This is your selection of the active dictionary to use. Choose a language from the list to make the change.

Then, click  Set as Default.  This changes the review settings to the selected language by default. If you don't have the selected language currently installed, PowerPoint prompts you to download it.

2. Change the Display Language on macOS

Remember that the setting we changed only controls how the app scans your content. If you want to localize your PowerPoint app, you need to change the system language setting on macOS.

On macOS, access your System Preferences by clicking on the Apple menu in the upper left corner. Then find  Language & Region  on the  System Preferences  panel.

Now, you can add a language. Press the +  button on the  Preferred languages  panel, then browse to your language of choice. Make sure it's at the top of the list on the left side.

With this setting locked in, you'll need to restart PowerPoint. Close the app and reopen it, and now you should see your language of choice on every menu.

Your PowerPoint menus and settings are now updated. It's a great way to work in your preferred language or sharpen your skills in the language you're learning.

How to Localize Your PowerPoint Presentation (Translate Your Content)

So far, we've focused on how to change language in PowerPoint itself. That means setting our options so that the menus are localized.

But that leaves out a major part of localization. Let's learn how to  change language for PPT content.  We're going to translate the content itself. 

This is a powerful skill set. It means that audiences from across the world can access and learn from the slides we create. Consider translating your presentation, then share it online. You never know who the presentation might reach. 

Learn more about how to share your presentation online with the help of this tutorial:

In the past, you might have done a ton of copying and pasting from an online translator. Did you know that you can skip this altogether?

You can change language in PPT content with the built-in Translate function. Let's learn how.

1. Open the Translate Panel

Let's browse to the Translate panel. Start by opening the Tools > Translate  menu in PowerPoint. This tool controls all the change language PPT features for your content.

You'll see a new panel open on the right side of PowerPoint. Select a From  language that matches your content. You can use the text box below to translate, but let's skip that option for now.

Then, select your targeted To language. This is the output language, or the language you're translating to. This built-in tool supports an impressive number of languages. 

Before we move on, I recommend saving your presentation as a copy. Save the file with a name that indicates that it's written in another language. Use a filename such as " PowerPoint Name-spanish.pptx, " for example. This helps prevent any mix-ups about the version to use and share.

2. Translate Your Text

Now, it's time to translate the text on the slide. With the Translate  panel still open, highlight any text in a box on your presentation slide.

You'll see a preview of the translated text in the  To  section of the  Translate  panel. This is PowerPoint's translation preview.

If you want to update your box with the suggested translation, simply click on  Insert. The preview text you see in the To box is what PowerPoint use. PowerPoint replaces the highlighted text with this newly translated text.

That's it! These simple steps help you translate your presentation. Of course, you could always double-check the translation with another tool. I prefer to use the DeepL Translate tool as a second source to ensure a great translation.

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Keep Learning Microsoft PowerPoint

There's no such thing as  mastering  Microsoft PowerPoint. That's because the app is extremely deep. It includes a limitless number of features and options.

Now that you know how to change language PPT options, I'll bet that you want to keep going. We've got resources just for that. Check out top tutorials from   How to Use PowerPoint (Ultimate Tutorial Guide.)

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See more of the best PowerPoint templates in the links below. You're sure to find a great design for any occasion.

You Just Learned How to Change Language in PowerPoint

You learned the secrets of change language PPT settings. Whether you're focused on your content or the app itself, you've got all the skills you need.

It's your turn to put your new knowledge of how to change language in PowerPoint to work. Here's a challenge: take your favorite PowerPoint and localize it for a new audience. Then, share it with others. It's a great way to practice, plus unlock your content for more people.

Changing Languages in PowerPoint

Looking to wow your colleagues, boss or maybe your fellow students with your presentations? Then Microsoft PowerPoint is probably your go-to choice. Thanks to this program, you can breathe new life into even the driest topics and guarantee your audience an entertaining presentation.

One really handy PowerPoint feature is its language settings and built-in spell checker. It’s like having your own personal, real-time proofreader.  

But what if you have to write your presentation in a different language? No problem – you can change the language settings with a few simple clicks. We’ll show you exactly how this works, how to change a slide to English and everything else you need to know about changing the language in PowerPoint.

In addition, we’ll explain the limitations of PowerPoint’s language capabilities and how using a spell check language switcher add-in can save you a lot of time and hassle.

Changing languages in PowerPoint – it’s easy

While PowerPoint is extremely useful, some people aren’t familiar with it and find it a bit too complicated. If this sounds like you, here’s something that may surprise you: it only takes a few clicks to change languages. Even complete computer newbies will find it easy. We’ve prepared a step-by-step, foolproof guide for you. Here’s what to do:

Once you have Microsoft PowerPoint open, you’ll see the File tab at the very top left of your document. Click on it once.

A panel will open with a list of actions to choose from. At the very bottom left of this list, you’ll find Options . Click it once to open the Options window.

Now click Language . This will open a long list of different language functions to choose from. But what exactly do they do?

Editing language

The authoring language is the one used in the document. The authoring language you select will be detected by the spelling and grammar checker. After making your selection, be sure to click Set as Default to finalize your choice.

Display and help language

The display and help languages specify which language is used for the entire PowerPoint menu. Normally, both should be set to the same language. To change these, select a language from the list then click on Set as Default .

You’re all set! Your language preferences will remain active until you make another change. And since PowerPoint belongs to MS Office, your changes will apply to other programs, like Word, too.

Changing language on all slides in PowerPoint

Maybe you’ve already created a presentation and want to change the language setting to proof it. Or maybe you have a document that was written in a different language than the one currently used by your Office programs.

Does this mean you have to rewrite everything or painstakingly double-check every red, squiggly line in the document?  Thankfully, no. In fact, you can change the language and apply it to documents that have already been written. Here’s how that works.

Open your PowerPoint presentation and click the View tab. This is located at the top in the same row as File and Start .

Select Outline View . A small pane will open on the left displaying only the text for all slides in the presentation.

Hit Crtl + A , click the Review tab and make your selection under Language .

Changing the language for specific text passages in PowerPoint

Maybe you have some quotes in your presentation in a different language and you want to make sure the spelling and grammar are correct.  It’s not a problem in PowerPoint. Just follow these steps:

Highlight the text passage in the other language with your mouse.

Click the Review tab at the top of the screen.

You can now change the language settings for the selected text passages. It’s that simple.

Change language settings in PowerPoint for Mac

If you’ re looking for how to make these same changes in PowerPoint for Mac, we’ve got you covered.

Open PowerPoint and go to Tools > Language .

Select the language you would like to work in and click Ok .

Select Default to make it the default language for all new documents.

Change the language for individual text passages in PowerPoint for Mac

Changing the language for selected text passages is no problem at all.

Go to menu item: Tools > Language…

In the Mark selected text as box , select the language from the list.

But what happens if you want to use more than two languages in your presentation? Here’s where the program reaches its limits, quickly becoming overwhelmed and confused. Not to worry though, we have the perfect solution to that problem.

Language Add-in for PowerPoint

If you work often with Office programs, chances are you’re a fan of the built-in spell check function. But, if you’ve ever had to prepare a PowerPoint presentation that uses not one, but several languages, then you’ve probably noticed that this spellchecker does have limitations .

Sure, you could mark each text passage, change the language setting and rinse and repeat until you’ve checked the entire document.  But do you really want to invest so much time and work when there’s an easier solution out there? Thanks to the Spell Check Language Switcher add-in , this painstaking work is no longer necessary. You can find the Add-In here .

Change language settings with just one click

The Spell Check Language Switcher add-in makes changing language settings easy. You can quickly change individual text fields, grouped elements, notes and even tables to the language of your choice. The add-in provides four different language buttons in the Review tab.

You can change the default languages (German, British English, American English and French) according to your own preferences. Other available languages include Russian, Chinese, Spanish, Greek and Turkish.

With the Spell Check Language Switcher add-in, you can:

• run a quick spell check in multiple languages.
• quickly access your four preferred languages.
• spell check all slide content – from bullet points, tables and more.

The Spell Checker Language Switcher add-in is compatible with all PowerPoint versions from 2010 on and is installed in seconds. Once you decide to use this program, we’ll email your license key within 48 hours. Click here to get the Add-In.

Changing languages in PowerPoint is easy

Changing languages in PowerPoint is no big deal and requires no expertise. Just follow our step-by-step, hassle-free instructions.  

It only starts to get tricky when different languages are used in the same document. If you’ve faced this problem and want to avoid marking every single language and changing the settings, the Spell Check Language Switcher add-in is definitely the right tool for you. With this tool, language changes with a simple click. Nothing will stand in the way of stress-free preparation and a successful presentation.

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How to change language in PowerPoint

If you create PowerPoint presentations in different languages from time to time you’ll know that the language settings can change – seemingly unpredictably – as you work. Indeed, if you have ever created a PowerPoint presentation in another language than the one you usually use, this has probably happened to you.

This guide will teach you how to set the text (authoring and proofing) language in a PowerPoint presentation. Also, you will learn how to change the language of buttons and menus, and how to install a new language.

Change text language in PowerPoint

There are a few ways to change the text editing language in Microsoft Office PowerPoint which will set the proofing language for your spelling and grammar check. The simplest is the following:

• Select the text you are working on
• Click the ‘Language’ button to the left in the Status Bar at the bottom of your PowerPoint window ( or go to the ‘Review’ tab, ‘Language’ group, click ‘Language’, select ‘Set Proofing Language’ in the drop-down menu)
• Select the language you want
• Click ‘Ok’

Setting the same editing language for all text boxes and shapes on a single slide :

• Click on the slide
• Press ‘Ctrl-A’ to select all elements on the slide
• Click the ‘Language’ button to the left in the Status Bar at the bottom of your PowerPoint window
• Select your the language you want
• Press ‘Ok’

You can continue to do this for all your slides, but if you are working on a large presentation this might not be very practical. In that case, you can try the following.

Change language of placeholders across all slides in a PowerPoint presentation :

• Go to the ‘View’ tab
• Select ‘Outline View’ in the ‘Presentation Views’ group to the left
• Click on a slide in the view pane to the left
• Press ‘Ctrl-A’ to select all slides

This will change the language of all placeholder elements in your presentation. These include elements that have been defined in your slide master, e.g., tagline placeholders, text placeholders, content placeholders, etc. Unfortunately, any text boxes, shapes, or other elements, that have been added to the presentation and are not present in the slidemaster used will not be affected. In this case you need to change the language of each slide as described above or use an addin such as Ampler for PowerPoint which automatically sets the language across the entire presentation.

Change the language of buttons and menus in Microsoft Office PowerPoint

To change the display language in PowerPoint, i.e., the language of buttons, menus and controls, follow these steps:

• Go to the ‘File’ tab
• Select ‘Options’ in the menu to the left
• Select ‘Language’ the menu to the left in the dialog box
• Select the default language you want
• Select ‘Set as Preferred’

If the language you want is not listed, follow the steps below.

Add a new language

If your preferred display language is not available in PowerPoint, you can download and install it from the Microsoft Office support page. This is also the case if you change the text language of a PowerPoint presentation and the spelling and grammar check does not seem to work (you will not get an error message if your language is not installed). Just follow these steps to add a new display or proofing language:

• Select the ‘Install additional display languages from Office.com’ link
• Follow the instructions on the webpage

This will guide you through download and install of display, help, and proofing tools for the language you want. Be aware that all install menus will also be in the selected language!

Automatically set language of all slides in a PowerPoint presentation (and keep it!)

The above steps might help you in setting a language for your PowerPoint presentation, but to change the language for all elements on all slides across your presentation, you need to do a lot of manual work. This is one of the main reasons I use Ampler for PowerPoint.

Ampler automatically sets the language for all elements on all slides in your entire presentation with just a click – no need for all the tedious, manual formatting!

Free trial download here:

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How To Change The Language Of PowerPoint: A Complete Tutorial

• October 2, 2023

PowerPoint is an easy-to-use program with an interface similar to other Microsoft Office Programs. Even better, it allows you to create presentations in different languages for use by a mixed global audience. But how do you change the language in PowerPoint?

There are three methods on how to change the language of PowerPoint. For starters, you can modify the language for selected texts in the presentation. Alternatively, you can modify the language for the whole application. You can also alter the language for a particular presentation.

So, do these methods work? In this step-by-step guide, we will discuss all of this and more. 

How To Change The PowerPoint Language?

As I said, There are at least 3 ways you can alter the language of PowerPoint. Let’s discuss how each works.

Method 1: Change The Language For Specific Text In A Presentation

This is the easiest method of changing your PowerPoint’s language by choosing a specific text. It involves the following:

Step 1: Start your PowerPoint application and select “New” . Then, click on “Blank Presentation” .

Step 2: Next, highlight the text on the presentation that you would like to change the language. If it is the entire text, right-click on the text and press “Ctrl + A” on your keyboard if using a Windows computer. But if using a Mac, press “Command+A” .

Step 3: From the left sidebar at the bottom of your PowerPoint window, Choose “Language” . A new pop-up window will appear with different languages.

Step 4: Choose your preferred language from the list and click “Default” . On the popup window that appears, click “Yes” to set the language. Then, press the “OK” button. Your presentation should now appear in the new language.

Method 2: Change The Language for The Entire PowerPoint Application

In this method, you get to modify the editing and display language for the whole PowerPoint and Microsoft Word applications. Here is how to do it.

Step 1: Open your PowerPoint on your Windows computer. Here is how it should look like:

Step 2: Once you have opened the application, click on “Options” at the bottom part of the left sidebar. 

Step 3: A pop-up window will appear after clicking ‘’Options”. Select “Language” on the left sidebar.

Step 4: Under the Office Display Language, choose your desired language if it’s already in the menu. Then, click on “Set as Preferred” from the right sidebar and press “OK” .

Step 5: Next, a pop-up window will appear, asking you to restart Office so the language modifications can be implemented. Click the “OK” button and close your PowerPoint application. Then, open the program again. 

Step 6: If your preferred language is unavailable, click “Add a Language” from the right sidebar. Then, choose the language you want to use from the list and click “Install” .

Step 8: After installing the new language, this pop-up window will appear. Click “Continue” to close and restart your PowerPoint application and allow the modifications to take effect.

Method 3: Change The Language For A Specific Presentation

This is also a relatively easy way to alter the language of PowerPoint, but only for a particular presentation. Here are step-by-step instructions on how it works:

Step 1: Start your PowerPoint application. Then, click on the tab “New” from the top left sidebar. Next, choose “Blank Presentation” .

Step 2: On the top menu, click the “Review” tab if you have a Windows computer. If using a Mac, select the “Tools” tab instead.

Step 4: A new language dialog box will pop up. From the Office Display Language, choose your desired language. Then, click on “Set as Preferred” from the right sidebar. Next, press the “OK” button.

Step 6: If you would like to alter the proofing language, select your preferred under the Office Authoring Languages and Proofing. Then, click on the “Set as Preferred” button. 

Step 8: If your desired language is unavailable in the Office Display Language list, click on “Add a Language” to install it. 

If you are using a Mac computer, watch this video on how to change the PowerPoint language:

Troubleshooting Tips for Changing PowerPoint Language

Sometimes, you may experience problems while trying to change the language of PowerPoint. Below are a few troubleshooting tips that could help you.

• Before attempting to alter the language, ensure your Office 365 subscription supports the language you want to use for PowerPoint.
• Make sure your PowerPoint application is up-to-date. Outdated versions may have bugs or compatibility problems.
• If you have set multiple language preferences in PowerPoint, try clearing them and restart the program. Then, modify the language.
• Clean the cache and delete any temporary files related to PowerPoint.
• Delete and reinstall the Microsoft Office, including PowerPoint. This could help fix any corrupted files, causing the issue.
• Alternatively, restart your PC and try to alter the language once more.
• If all the above options don’t yield results, you can reach out to Microsoft Support for further assistance.

When presenting to a diverse audience from different countries and cultures, knowing how to change PowerPoint language is crucial. It is the only way to serve them better. The good news is that there are several easy ways to make the modifications.

However, some methods only allow you to modify the language for selected text and others for the entire presentation. So, you must carefully choose the best one that matches your needs. With that said, if you counter challenges while trying to alter the language, there are various troubleshooting tips to help you.

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Home » Microsoft Powerpoint » How to change Language in Powerpoint

How to change Language in Powerpoint

There are mainly two reasons why you may want to change the language in PowerPoint.

You may need to create slides in different languages.

You may want to change the menus and buttons to a different language.

2 ways to change Language in Powerpoint

• Text and Editing
• Display on Menus and Buttons

We will show you how to do the above in simple step-wise instructions.

Let us begin.

Method #1: Change language for Text and Editing

Step #1: open the language menu.

Open PowerPoint.

Click on the File tab in the top main menu bar.

This opens the File menu.

Click on the Options tab at the bottom of the menu.

PowerPoint Options menu opens.

In the left pane, click on Language.

This opens the Choose Editing Languages menu.

Step #2: Choose your language

Click on the down arrow to the right of Add additional editing languages

This opens a list of many languages.

Click on the language you prefer to use.

Click on the Add tab.

The selected language will appear in the box above.

Click on the language and click on Set as Default.

You have changed the default language for all text and editing.

Method #2: Change language for display on Menus and Buttons

This opens the Choose Display and Help Languages.

Step #2: Change the language

Under Display Language, click on the language you prefer to use.

Click on Set as Default.

You have changed the default language for menus and buttons.

Step #3: Install more languages

The language you want may not be available in the list.

Click on How do I get more Display and Help languages from Office.com.

Follow instructions on the site to install more languages.

We have shown you how to change the language in PowerPoint. You can change the language for text in slides. You can change the language for the menus and buttons. Select the method you want to use.

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How To Change Language In Powerpoint

Microsoft PowerPoint provides users with various options for customizing their presentations, including the ability to change the language used in the software. This can be helpful if you want to use a different language for your own benefit.

The default display language and authoring/proofing language in PowerPoint are set to English, but you can easily change it to another language of your choice. Here’s how:

1. Open PowerPoint and click on “Options” from the bottom left of the screen.

2. Select “Language” from the options menu.

3. If you want to change the display language, click “Add a Language” under the “office display language” section.

4. Select the language you want to add from the list and click “Install.”

5. Now, you will see a popup window. Press “Ok” in the popup window to start installing the language in the background.

6. Once the installation is complete, you can set the new language as the display language by clicking on it and then clicking “Set as Preferred” under the “office display language” section.

If you want to change the proofing language, here are the steps you need to follow.

1. Follow the first 3 steps from above. Click “Add a Language” under the “office authoring language and proofing” section.

2. Select the language you want to add from the list and click “Add.”

3. Then click “Set as Preferred” to set the new language as the default for authoring and proofing.

4. Once you have changed the languages, click “OK” to save your changes and exit the “Options” menu.

Now, all of the text in your PowerPoint presentation will be in the new language that you have selected. This can be helpful if you are presenting in a different language than English. Thanks for reading! We hope this guide was helpful.

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How to change your language settings in Microsoft PowerPoint in 3 different ways

Marissa perino   .

• You can change the language in PowerPoint in three different ways to help with editing or translating, or to set your display settings in another language.
• To change the language settings in PowerPoint for editing purposes, you'll need to access the "Language..." option in the "Tools" tab.
• To translate text, you can launch the Translator tool instead.
• If you're looking to change the display language, you'll have to change your operating system settings.

If you want to change the language in PowerPoint, the presentation program offers you three different options depending on what you need.

You can change the editing language, which tells PowerPoint how to edit text as you type in your preferred language. This may prove particularly helpful if you've been sent a slideshow to edit that's written in another language.

You can also select "Translate…" to use the Translator tool on text in real-time, though $4 that this feature is only available for users with an Office 365 subscription, Office 2019 for Mac or Windows. This feature allows you to highlight entire text boxes or individual words and transform your presentation text $4 PowerPoint offers.

Lastly, you change the display language on PowerPoint by altering your operating system's language setting. On a Mac, depending on the language, you may be asked to add input sources.

None of these options affects the others, so you can have different languages for edits, slide text, and display. Here's how to change all three language settings in PowerPoint.

Check out the products mentioned in this article:

Acer chromebook 15 (from $179.99 at walmart) >$4, how to change the powerpoint editing language.

1. Open PowerPoint on your Mac or PC .

2. Click the "Tools" tab on the top menu.

3. Select "Language…" from the dropdown menu.

4 . In the pop-up window that appears, scroll and select a language from the list.

5. Check the box for "Do not check spelling or grammar" if you don't want PowerPoint to use the language for proofreading.

6. Click the "Set As Default" button if applicable.

7. Click the "Yes" button to proceed.

How to use the PowerPoint Translator Tool for text

1. Open PowerPoint and click "Tools."

2. Choose "Translate..." from the dropdown menu.

3 . The "Translator" window on the right side of your presentation screen will open.

4. Click a text box that you'd like to translate. The text will appear in the white box in the Translator window.

5. Select a language from the "To:" dropdown menu. The translated text will appear in the blue box below.

6. Click "Insert" to insert that translated text in a new text box on the slide. You can then move the text box and resize it as needed.

7. You can also highlight individual words or sentences with different translations appearing below the blue box, depending on the context. Click the three dots to view a sample sentence.

8. Choose "Insert" when you're ready to substitute.

How to change the PowerPoint display language on Mac

1. Click the Apple icon on your Mac.

2. Select "System Preferences…" from the dropdown menu.

3. Click the "Language & Region" option in the first row.

4. Toggle to the individual "Apps" menu.

5. Click the (+) icon in the lower right of the window.

6. Select "Microsoft PowerPoint" from the "Application:" dropdown menu.

7. Select your preferred language from the "Language:" dropdown menu below.

8. Click the "Add" button.

9. Restart the app when prompted.

How to change the PowerPoint display language on PC

1. Sign on to an Administrator account.

2. Select the Start button.

3. Choose Settings.

4. In the window, click Time & Language.

5. Select the Language option.

6. Choose a language from the Windows display language dropdown.

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How to Change Language in PowerPoint

With the increasing globalization of businesses and industries across the world, the ability to communicate effectively across different languages is more important than ever before. Microsoft PowerPoint, a widely-used presentation software, recognizes this need and offers users the capability to change the language of their presentations to fit their intended audience. In this article, we will outline the steps for changing the language in PowerPoint and discuss the importance of doing so, along with best practices, tips, and common issues to be aware of.

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Why Changing Language in PowerPoint is Important

Changing the language of your PowerPoint presentation is crucial when you are presenting to an audience that speaks a different language than the one used in your original presentation. Using the appropriate language helps to ensure that your audience can fully understand and engage with your content, and can make the difference between a successful presentation and one that falls flat. Additionally, changing the language can help you to create more personalized presentations, catered to the specific needs and preferences of your audience.

Another reason why changing language in PowerPoint is important is that it can help you to reach a wider audience. By presenting your content in multiple languages, you can connect with people from different cultures and backgrounds, and expand your reach beyond your immediate audience. This can be particularly important if you are presenting to a global audience or if you are trying to promote your brand or product in different regions of the world.

Finally, changing the language in your PowerPoint presentation can also help you to avoid misunderstandings and miscommunications. When you use the wrong language or terminology, it can lead to confusion and even offense. By taking the time to translate your content and ensure that it is culturally appropriate, you can avoid these pitfalls and ensure that your message is received as intended.

Understanding the Default Language Settings in PowerPoint

By default, PowerPoint is set to the language of your operating system. This means that if you are using a computer with an English-language operating system, PowerPoint will default to English as well. It is important to note, however, that the default language may not always be the one you want to use for your presentation. In such cases, it is necessary to change the language manually.

To change the language in PowerPoint, go to the “File” tab and select “Options.” From there, select “Language” and choose the language you want to use for your presentation. You can also set the proofing language for your presentation, which will determine the language used for spell check and grammar check. It is important to ensure that the language settings are correct, especially if you are presenting to an audience that speaks a different language.

How to Check the Current Language of Your PowerPoint Presentation

Before you can change the language of your PowerPoint presentation, you need to know what language it is currently set to. Here is how you can check the current language:

• Open your PowerPoint presentation
• Select the “File” tab from the top-left corner of the screen
• Select “Options” from the left menu
• Select “Language” from the options on the left-hand side
• You will see a list of languages under “Choose Editing Languages”. The language that is currently selected will be highlighted with a checkmark. This is your current language setting.

Knowing the current language of your PowerPoint presentation is important because it affects the spelling and grammar check, as well as the language-specific formatting options. If you find that the current language is not the one you want, you can easily change it by selecting the desired language from the list and clicking “Set as Default”.

It is also worth noting that PowerPoint allows you to have multiple languages in a single presentation. This can be useful if you have a multilingual audience or if you need to include quotes or references in a different language. To add a new language to your presentation, simply select it from the list of available languages and click “Add”. You can then switch between languages by selecting the appropriate text and changing the language setting.

Steps to Change the Language of Your PowerPoint Presentation

Now that you know the current language of your PowerPoint presentation, here are the steps to change it to a different language:

• Select the “Review” tab from the top menu bar
• Select the “Language” option
• Select “Set Proofing Language”
• Choose the language you want to use for your presentation from the list of options and click “Ok”.

It’s important to note that changing the language of your PowerPoint presentation will affect the spell check and grammar check features. If you have already added text to your presentation, you may need to manually correct any errors that were previously overlooked due to the language settings. Additionally, changing the language of your presentation may also affect the formatting of certain characters or symbols, so be sure to double-check your presentation after making any language changes.

How to Add or Remove Additional Languages in PowerPoint

If you need to add or remove additional languages from your presentation, follow these steps:

• Select “Options” from the left-hand menu
• Choose your preferred language from the drop-down menu under “Choose Editing Languages”
• Click the “Add” button to add the new language to PowerPoint. To remove a language, select it and click on the “Remove” button.

It’s important to note that adding a new language to PowerPoint will only affect the editing language, not the display language. To change the display language, you will need to go to the “Region and Language” settings on your computer and add the language there.

Tips for Choosing the Right Language for Your PowerPoint Presentation

When choosing a language for your PowerPoint presentation, it is important to consider your audience and their language preferences. Here are some tips for choosing the right language:

• Research the language preferences of your audience in advance
• Spend time getting to know your audience and their cultural background to tailor your presentation accordingly
• Consider using a language translation service to ensure accurate translations
• Be mindful of language nuances and expressions that may not directly translate to another language

It is also important to consider the context of your presentation when choosing a language. For example, if you are presenting to a global audience, it may be more appropriate to use a widely spoken language such as English or Spanish. However, if you are presenting to a local audience, it may be more effective to use the local language to connect with your audience on a deeper level.

Best Practices for Translating Your PowerPoint Presentation into Different Languages

When translating your PowerPoint presentation into a different language, it is important to follow these best practices:

• Use appropriate translation tools or services, such as a professional translator or translation software
• Proofread and edit your translated presentation carefully to ensure accuracy and consistency
• Consider including cultural references and idioms that are relevant to your target audience
• Include footnotes or explanations for concepts or terminology that may not be easily understood in the translated language

How to Avoid Common Translation Mistakes in PowerPoint Presentations

When translating your PowerPoint presentation, it is important to be aware of some common mistakes that can occur. Here are some tips to avoid these mistakes:

• Ensure that your source material is clear, concise, and grammatically correct
• Be mindful of regional differences in language, as certain words or phrases may have different meanings depending on the context
• Avoid using automatic translation software or relying too heavily on automated translations, as they may not always provide accurate translations
• Proofread and test your translated presentation before presenting it to your audience

How to Ensure Consistency Across Different Language Versions of Your PowerPoint Presentation

When creating multiple versions of your PowerPoint presentation for different languages, it is important to maintain consistency across all versions. Here are some tips for doing this:

• Use the same template and design elements across all versions
• Maintain the same structure and order of slides across all versions
• Ensure that all translations maintain the same tone and are of similar length
• Proofread and compare the translations of all versions to ensure consistency

Tools and Resources for Translating Your PowerPoint Presentation with Ease

There are several tools and resources available to help make the process of translating your PowerPoint presentation easier:

• Translation software or services such as Google Translate or professional translators
• Online translation resources such as translation dictionaries or phrasebooks
• Language learning apps or courses for learning new languages
• PowerPoint add-ins or plugins designed for translating presentations

Common Issues When Changing Language in PowerPoint and How to Troubleshoot Them

When changing the language in PowerPoint, there are several common issues that may arise. Here are some solutions to troubleshoot these issues:

• If the new language you have selected is not available, installing additional proofing tools can help solve the problem
• If you experience issues with formatting or spacing after changing the language, select “Match Destination Formatting” when pasting any content into your presentation to ensure consistency
• If you experience any difficulty using PowerPoint after changing the language, try restarting the application or your computer

Understanding the Impact of Language on Audience Engagement and Retention

The language you use in your PowerPoint presentation can have a significant impact on audience engagement and retention. By using a language that resonates with your target audience, you increase the chances of keeping them engaged throughout your presentation and ensuring that they remember your key messages. Additionally, using translated content can help you reach a wider audience and tap into new markets.

Final Thoughts: The Importance of Multilingualism in Today’s Global Business Landscape

In today’s global business landscape, the ability to communicate and present in multiple languages is a highly valued skill. By taking the time to change the language of your PowerPoint presentation to suit your audience, you can ensure that your message is heard loud and clear, and that you are able to connect with your audience on a deeper level. Whether you are creating a presentation for a local or international audience, taking the time to consider language is an essential component for success.

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Set PowerPoint Proofing Language for all slides or a selection

• June 15, 2020

Easily set all your existing slides to the same language in PowerPoint using PPT Productivity add-in , including shapes or objects on slides and the notes pages! This feature is especially useful for anyone working in countries like Canada or Switzerland where multiple official languages are used, or for companies where teams are collaborating from different countries. But it's also useful to ensure a consistent type of English is used throughout your presentation (eg UK English vs US English).

Set Proofing Language determines the dictionary for spell checking that is used - this is what determines whether words appear with a red squiggly line beneath them. Standard PowerPoint does not include an option to change the language easily for an entire presentation to make proofing or reviewing easier. If you try to update the set language in Standard PowerPoint, you need to apply it for each textbox. But PPT Productivity add-in for PowerPoint solves this problem and gives you a feature to change the set proofing language for all slides in PowerPoint . Or for selected slides or shapes - you have options!

Standard PowerPoint Change Language for all slides

In standard PowerPoint, to change language for all slides you need to:

• Select all slides by pressing CTRL+A (from the Thumbnail pane in Normal view or from the Slide Sorter view)
• Navigate to the Review tab on the ribbon and Click the Language button
• Click the Set Proofing Language menu option
• Select the language you would like to use as the proofing language

This standard PowerPoint option will update the language for titles and textboxes as defined in the slide layouts. But the standard PowerPoint feature will not include text boxes added to your slides, shapes added to your slides with wording, or the text in handout notes for each slide . This is why we created the change set language feature in PPT Productivity for PowerPoint .

How to change language in PowerPoint for spell check review for entire presentation?

With PPT Productivity you can set the proofing language for the entire presentation , a specific slide, or individual shapes. Using the PPT Productivity Proofing Language drop-down menu you can change the language in PowerPoint. You can:

• Set the Default Proofing language for your presentation
• Select the shapes/ slides to update language - all text-boxes in the selection, including any text-boxes in Grouped shapes, will be set to the Default Language of your presentation
• Convert all shapes in all slides to your Default Language
• Change language for all slides or a selection of slides or shapes
• When you change language for the entire presentation or selected slides, the set language for notes in these slides will also be updated

To do this, you simply select either the Set all slides language or Set selected slides/ shapes language features from the PPT Productivity Ribbon. Watch a brief demonstration of the Set proofing language features in the video below.

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• How to Change Language in PowerPoint for All Slides: A Detailed Guide

PowerPoint is unbeatable for making a visual presentation. It is a persuasive tool for business as well as other purposes, but you have to manage it wisely. If you want to learn how to change language in PowerPoint, this blog is for you. This PowerPoint program offers you some options depending on what you need. The guide below will help you to know how to change the language in PowerPoint. Also, you will learn how to change language correction in PowerPoint.

How to Change Language in PowerPoint?

There are several ways you can change language in MS PowerPoint. It will set the proofing language for your spelling and grammar check. The simplest way how to change language in PowerPoint 2007 is given below- 

• Highlight and select the text you want to change 
• Look at the left in the “Status Bar” at the bottom of your PowerPoint window. Click the ‘Language’ button.                              
• Another way is you can go to the ‘Review’ tab, ‘Language’ group, click ‘Language’, select your desired proofing language in the drop-down menu. 

• Then press ‘Ok.’  

By doing this, you can change the default language of your selected part.

However, you are probably interested in learning how to set the language of your entire presentation. This is a bit complex! Yet, the following tricks might help you.    

How to Set the Same Language for Everything on a Single Slide?

To set the same language for everything on a single slide, do the following: 

• Click on the specific slide you want to work on 
• Now press ‘Ctrl A’ to select everything on the slide 
• Now, look at the left in the “Status” bar at the bottom of your window  
• Click the ‘Language’ button   
• Select the language you want to change 
• Press the ‘Ok’ option

In this way, you can do this for all your slides. However, if you are working on a longer presentation, this might not be very practical for you. In that case, you can try the following.

How to change the Language of Placeholders Across all Slides in a PowerPoint Presentation?

To execute this properly, follow the steps below:

• Go to the ‘View’ tab
• Search the ‘Outline View’ option in the ‘Presentation Views’ group to the left
• After that, click on a slide in the view pane to the left
• Press ‘Ctrl A’ to select all slides of the presentation 
• Now, click the ‘Language’ button to the left in the Status Bar at the bottom of your PowerPoint presentation 
• Select the language you want to use

By following this, you can change the language of every slide in your presentation. Besides, it includes elements that have been defined in your slide master, like – tag line placeholders, text placeholders, content placeholders, etc.         

However, any text boxes, shapes, or other elements, that have been added to the slides that are not present in the slide master used will not be affected. Therefore, you need to change the language of all the slides described above or use an add-in that automatically sets the language across the entire presentation.     

How to Change Language in PowerPoint 2016?

If you want to change the language for Office 2016 or even for the earlier versions, go through the following steps-

• Open Office 
• Now, in the toolbar, go to File> Options> Language.
• Click on your options and then “Set as Default.”
• If you can’t find your language, click on “Add additional editing languages.”
• After that, select one from the list and press “Add.”

You have to be sure that the keyboard layout appears as “Enabled”. If not- 

• Select and press the “Not enabled” option.
• After that, click on “Add languages”> your preferred language> “Add” and then close the dialogue box.

Also, you have to recheck if the proof option is working. If it is installed, it will work for sure. Otherwise, you have to:

• Click on “Not installed”. Download the tongue Accessory Pack and follow the instructions. This step is pretty similar to the one in the section above.
• In PowerPoint, go to File → Options → Language.
• Click on the new tongue and select “Set as Default” or “Match Microsoft Windows” if that is the Office display language.

How to Change the Language of Menus and Buttons in PowerPoint?

To change the display language in PowerPoint , for instance – the language of buttons, menus and controls, follow these steps:

• Find out the ‘File’ tab 
• There, select ‘Options’ in the menu to the left
• Select ‘Language’ you can find the menu to the left in the dialogue box
• Now, select the default language you want
• Select ‘Set as Preferred’
• Press the ‘Ok’ button.  

If your preferred language is not listed, follow the steps below.

How to Add an Authoring Language?

If you want to add an authoring language, you have to: 

    1. Open an Office program; choose MS PowerPoint. 

    2. Now, select File >Options >Language.

    3. On the Office Language Preferences set, you will find under Office authoring languages and proofing, select “Add a Language”. 

    4. After that, choose the desired language in the “Add an authoring language” dialogue. 

    5. And then, select “Add”. By doing this, a browser page will open where you can download your installation file.

    6. Now, select “Download” on the browser page and run the downloaded package to complete the installation process. 

    7. Afterwards, the added language appears in the list of Office authoring languages.

However, proofing available may appear next to the language name. From there, you can obtain a language pack with proofing tools for your language. However, if proofing is not available next to the language name, then you will know that proofing tools are not available for that language. On the other hand, if proofing installed appears next to the language name, you’re all set.

How to Add a New Language in PowerPoint?

If you want to add a language, choose the UI display language , and set the authoring and proofing language, you can conveniently use the Office language options.  

If your preferred display language is not available in PowerPoint, you can download and install it from the Microsoft Office support page. Also, this is a case when you change the text language of a PowerPoint presentation, but the spelling and grammar check does not seem to work. Therefore, you will not get an error message if your language is not installed. 

Therefore, go through follow these steps to learn how to change the proofing language in PowerPoint and add a new display language: 

• Go to the ‘File’ tab
• Then, click ‘Options’ in the menu to the left
• After that, select ‘Language’ in the menu to the left in the dialogue box
• Click on the ‘Install additional display languages from Office.com’ link
• Finally, follow the instructions on the webpage 

The above instructions will guide you to download and install display, help, and proofing menus for the language you want to use. However, all install menus will be in the selected language. 

Remember that you can set the display and authoring languages independently. For instance, you can use everything in the same language or use a combination of more languages for your OS, authoring, Office UI display, and so on. 

Basically, the languages available on your computer depend entirely on the language version of your Office and any additional language pack, language interface pack, or ScreenTip languages. 

How can you Change the PowerPoint Display Language on Mac?

If you are using Mac, you can change the PowerPoint display language easily. To do the job, follow the instructions below-

    1. To change the user interface, click the Apple icon on your Mac.

    2. Then, select “System Preferences” from the dropdown menu.

    3. Select the “Language & Region” option in the first row.

    4. After that, toggle to the individual “Apps” menu. 

    5. Then, look at the lower right of the window and select the (+) icon.

    6. Later on, click “Microsoft PowerPoint” from the “Application” dropdown menu.

    7. Choose your preferred language below from the “Language” dropdown menu.

    8. Then, just click the “Add” button.                 

    9. If you want to make it default, mark that option.

   10. Restart the app when prompted.  

How to Use the PowerPoint Translator Tool for Text?

If you want to use the PowerPoint translator tool, you have to follow the instructions below-   

    1. Select the “Tools” option in PowerPoint.

    2. You will find “Translate….” from the dropdown menu; select it.  

    3. After that, the “Translator” window on the right side of your PowerPoint screen will open.

    4. There, select a text box that you want to translate. Meanwhile, the text will appear in the white box in the translator window. 

    5. Choose a language from the “To” dropdown menu. By doing this, the translated text will appear in the blue box below.

    6. Tap on the “Insert” option to insert that translated text in a new text box on the slide. Afterwards, you will be able to move the text box and resize it as needed.

    7. Also, you can highlight individual words or sentences with different translations. You will find it appear below the blue box, depending on the context. Then, tap on the three dots to view a sample sentence. 

    8. Finally, select “Insert” when you’re ready to substitute.  

The Bottom Line

As you have seen, changing the tongue in PowerPoint is as easy as it can be! Go to the language settings and follow these simple steps. This program will correct your spelling mistakes and will help you with grammar. 

Having good knowledge of how to change language in PowerPoint is essential when you want to impress people with the accuracy of your presentation. Therefore, you should learn about it in-depth to deliver the best presentations. For this purpose, you may join this PowerPoint Introduction course for more tips and tricks. 

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PowerPoint: Change Proofing Language for entire Presentation

Step 3: Activate

Changing the proofing language of the entire presentation, i.e. the editing language used by the built-in spell checker, is not a straight forward task in Microsoft PowerPoint. It is quite strange why Microsoft has not made this common task more accessible to the user. If a presentation that should be in English is originally set to French, you must manually alter each and every text frame on every slide. The “ Change Language ” add-in for Microsoft PowerPoint, however, provides an easy way to change the proofing language of an entire presentation with just a few clicks.

“Change Language” add-in

Get the add-in for Microsoft PowerPoint now.

How to use the proofing language add-in?

When the add-in has been installed and activated, the new button can be found on the  Review  tab. The  Change Language  button is located in a new group called “Coragi Language Tools”, which is to the right of the general language settings.

When the “Change Language” button is pressed, the following dialog is displayed:

The “Editing Languages” section lists all the installed editing languages available for Microsoft PowerPoint. It is possible to install additional editing languages if the default languages don’t fit your needs. We will come back to how you can do this later in this article. The editing languages are sorted in ascending order, and the currently active language for the presentation has been selected.

The “Range” section gives you the option to change the editing language for the “Entire Presentation” or the “Active Slide”. Usually, it is recommended to change the language for the entire presentation, since it will set the default language as well. It means that any new textboxes or shapes will use this default editing language.

When you have selected the desired editing language and the range, press the OK button. Depending on the number of slides and shapes in your presentation, setting the language can take a few seconds. The dialog is closed when the update has been completed. Now, let us show you how to get started with the “Change Language” add-in.

Prerequisites

In order to use the add-in your computer needs to satisfy the following system requirements:

• Microsoft Windows 10 or later.
• Microsoft PowerPoint 2010  or later.

Please notice that the add-in does not run on Mac (macOS). Only Microsoft Windows operating system is currently supported.

The web version, PowerPoint Online for Office 365, is not supported. The add-in only works with the installed client software.

Both 32 bit and 64 bit Windows operating systems are supported.

How to install the proofing language PowerPoint add-in?

This section describes how to download, enable, and use the Change Language add-in which allows you to apply a specific proofing language to all slides in a PowerPoint presentation.

In order to download, install and activate the add-in, please do the following:

Step 1: Download

Press the  Download   button above to get the PowerPoint add-in file.

Add-ins for Microsoft PowerPoint 2010 and later use the  .ppam  file extension, i.e. “ P ower P oint  A dd-in  M acro”. The file contains components that add additional functionality, including extra commands, custom macros, and new tools for extending default PowerPoint functions. This type of add-in file was first introduced in 2007 with the release of Microsoft Office 2007.

Step 2: Install

You can easily get access to the above “Addins” folder by typing the following shortcut path in the top text box in the File Explorer and then press the Enter key:

You will then automatically be directed to the correct folder.

Please be aware that the “…\AppData\Roaming\Microsoft\AddIns” folder is  hidden , and the full path must be entered manually. It is not possible to open the “Users” folder in File Explorer and then browse to the folder path (unless you have enabled the option to show hidden files and folders).

To open and activate the add-in file please do the following:

• Open Microsoft PowerPoint

• Now the Change Language add-in has been enabled in PowerPoint. In case you get any security warnings (“Enable Macros”), you need to press “Enable Content”. As mentioned in the beginning of this article, you can find the “ Change Language ” button on the Review tab. Press the button to change the proofing language.

How to add new editing and proofing languages?

You can enable additional proofing languages by doing the following:

You need to restart PowerPoint for the language changes to take effect.

• On the main ribbon/toolbar, to to Files > Options

• When done, select the preferred proofing language, and press the “ Set as P referred ” button.

You would have to restart PowerPoint for the language changes to take effect.

How to manually change the spell-check language of a presentation?

Using the Change Language add-in is the most time-saving way to change the proofing language of the active slide or the entire presentation. You can of course go also through the manual process of changing the spell check language for each and every slide, textbox and shape. We will now show you how to do it.

• Select all shapes on each slide. You can press Ctrl+A on your keyboard to select all shapes on the current slide.
• On the Review ribbon, click on the button called “ Language “, and then the dropdown menu item “ Set proofing language “
• Select your proofing language, and press “OK”.

This process has to be repeated for every slide in your presentation. This also has to be repeated for any slide masters that your presentation uses.

Our recommendation is to use the Change Language add-in to save time.

Supported proofing languages in PowerPoint

Microsoft offers a long list of spell cheking languages for Microsoft PowerPoint. If the language is currently not available on your computer, you need to install it as described earlier in this article.

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