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How to Format a Fax Cover Sheet

The fax cover sheet is faxed to the person who’s getting your facsimile document before the actual document is faxed. While a fax cover sheet is optional, the information on the cover sheet tells them who you are, who the fax is for and how many sheets you are sending.

Standard Format Fax Cover Sheet

A fax cover sheet that’s set up with a standard format can be used for any business department and any type of fax, according to Microsoft Office. The standard format for a fax cover sheet includes a simple design and only a few key pieces of information. You need to note who the fax is going to and who it’s from as well as the fax and phone numbers of both parties. Also include a subject line, date and any comments the recipient needs to know about when reading the fix.

Using a Fax Cover Sheet Template

Using a template to create your fax cover sheet saves you the time of formatting it yourself. It also provides a specific place to fill in each piece of information that belongs on the cover sheet. Tab from section to section when using the template and enter the required information in each space as the cursor lands beside each fill-in heading. The advantage of using a template to create a cover sheet is that it’s set up to look right with very little effort on your part. However, some templates may request information you don’t want to include in your cover sheet and leaving blanks may create an unbalanced effect.

Creating Your Own Fax Cover Sheet

It’s easy to make your own fax cover sheet using a word processing program. Use the title or header formatting to put the word fax at the top of the form. Include your name, fax number and phone number. Then, add this same information for the recipient. Make a note of the date and number of sheets you’re faxing. If you need a fast reply, add a comment that a reply is needed, and the fax is urgent.

Including a Fax Cover Sheet

As a best-practice in business, some companies include a fax cover sheet with all fax messages sent. The reasoning behind this is that it provides immediate identification of your company. It can add to your branding efforts, and by letting the recipient know who the document is for can inspire the recipient to read and share the information you send with the right person or people.

Omitting a Fax Cover Sheet

Some businesses dislike the wasted paper when receiving a fax cover letter. The people at these businesses cite facts like the information is all included in the fax itself, so there’s no need to include a fax cover letter.

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Fax Cover Sheets

Fax cover sheets are integral documentation tools that help many businesses, organizations, professionals, and other individuals in sending and receiving professional documents or personal files using a fax machine. Whether you are working in a corporate office, a daycare, or a medical office, developing a simple and well-structured fax cover sheet is important in efficiently transmitting data or confidential information to the intended recipient.

Download the Free Fax Cover Sheets Article in PDF

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Education Fax Cover Sheet

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Safety of Confidential Information

Contact accessibility, saves unnecessary data loss, verification of information, sender’s information, recipient’s information, total page count, date of transmission, purpose statement.

• Choose a fax cover sheet size .
• Think about the purpose of your fax cover sheet.
• Select the fax cover sheet template .
• Indicate the information of the sender and the recipient such as full name, email address, phone number, fax number, etc.
• Include the total page count and date of transmission.
• Define the purpose of your fax and any other special instructions.
• Review, edit, finalize, and download your fax cover sheet.

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How do you make a fax cover sheet?

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Customized Fax Cover Sheet Templates

Choose from several custom templates for your fax cover sheets.

If you choose the standard cover sheet, all you need to do is enter the relevant details into the pre-set fields your name and number, the recipient’s name and number, a subject line, etc. and that page will automatically be added to the front of your fax.

If you choose instead to download one of eFax’s other template designs, you’ll simply uncheck the “Include Cover Page” box, fill out the eFax template you’ve downloaded, and then include that as the first attachment in your outbound fax.

Our custom fax cover sheet templates is just one more way eFax makes faxing faster, easier and more cost-effective.

Download Free Fax Cover Sheets

A faxing cover sheet is a document designed to provide an overview of important information about a fax. This includes information that likely isn’t contained within the fax itself. This information lets the person or company receiving the fax know some important information about its purpose, where it’s going and where it’s coming from.

Faxes are a tool often used by large companies or corporations to send important documents. A fax cover sheet enables employees to instantly identify who a fax is for, as well as its purpose. This means fewer lost documents and faster delivery. In some cases, faxes can also contain private or sensitive information. A fax cover sheet lets other employees know that the information contained within isn’t for them to see.

Using a fax cover sheet is always a good idea, and in most cases, a necessity. Fax cover sheets help to avoid any confusion as to who the fax belongs to and how many pages are included.

Filling out a fax cover sheet with the exact number of pages being sent will greatly reduce any question of whether all the pages were received successfully. When the recipient receives the fax, they can then count the pages to confirm they got all the intended pages. The fax cover sheet is always included when counting the fax pages, so make sure you add it.

If the recipient of the fax is out of the office and doesn’t pick up the fax, the basic information on the fax cover sheet will help it get to the appropriate person regardless. Many people will also opt to mark the fax as urgent or ask that you reply to the fax, which is also indicated on the cover sheet.

Using an online fax service means you will always have a professional cover page. There’s no need to scribble out a fax cover sheet by hand before sending (or worry about paper getting stuck together or jammed in a fax machine).

A fax cover sheet typically has basic contact information: who the fax is going to, who the fax is from, the subject matter, how many pages are included, company name (address is optional), a phone number, and a check box to mark whether it’s urgent or needs a reply. If there is a message or special note that needs to be included, that can be incorporated below the contact information.

Many companies have their own template-based fax cover sheets with their names and logos already printed on the page. A lot of companies also include their websites on their fax cover sheet.

When you want to include a longer message along with your fax, you can create a fax cover letter in addition to a cover sheet. A cover letter is a more descriptive and customized form than a cover sheet. This single-page document will be included after a cover sheet and before the rest of the fax. 

A cover letter for a fax should include more information about the fax. However, it shouldn’t recap too much information from the fax or from the cover sheet. Much like a cover letter for a resume, it should be a brief overview of the information included in the resume, instead of a retelling.

eFax Has a Series of Custom Fax Templates

With eFax, you can send faxes online through your eFax account and easily include a fax cover sheet that has been pre-formatted for you. If you choose the standard cover sheet, all you need to do is enter basic information into the preset fields. Your cover page will then automatically be filled out and added to the front of your fax.

If you choose instead to download one of eFax’s other custom fax cover sheet templates, simply uncheck the “Include Cover Page” box, fill out the eFax template you’ve downloaded, and attach that with your outbound fax.

Fax cover sheets save a lot of time because they tell you who the fax is intended for, who sent it, and how many pages there are included. This streamlines the faxing process by avoiding any confusion – and who doesn’t love that?

What Should Be Included in a Fax Cover Sheet?

The format of a faxing cover sheet can vary, but there is some important information that every cover sheet for faxing should include.

Here are some of the details that you should include when creating a cover sheet for a fax. The goal of all of this information is to ensure that your fax gets to its intended destination, even in a busy office.

The date and time that a fax was sent are especially important if the fax contains time-sensitive information. Most traditional fax machines automatically print the date and time that the fax was sent at the top of the document, but this information might not always be accurate. If the clock or calendar on the fax machine isn’t correct, this information can be wrong. Including the right information on your cover sheet ensures that you have an accurate time stamp. This isn’t something you have to worry about when sending online faxes with eFax, as the date and time are added automatically to each fax.

Information about the company that the person sending the fax is from should be included in the cover sheet. This includes the company’s name, as well as contact information like its address, phone number and fax number.

Information about who is sending the fax should also be included on the cover sheet for faxing. This includes your name, phone number and email address.

The name and fax number of the person you’re sending the fax to should also be included. 

Include a quick overview of the purpose of the fax as a note to the recipient in your cover sheet. This is optional.

This is another optional piece of information that can be used to help you keep track of messages or projects.

How To Write a Fax Cover Sheet?

Now that you know what information a cover sheet for a fax should include, it’s time to learn how to write one. 

Companies will often create a template for employees to use when drafting a fax cover sheet. This ensures that the same information is included with every fax. A template can be made using a PDF or Word document that employees can then copy and edit for their use. A printed template can also be filled out by hand when sending faxes with a traditional fax machine.

If your company sends online faxes, you can create a digital template that employees can copy and edit directly on their computers.

If you’re using a template, create a copy and then fill in your information.

If you’re creating a cover sheet for a fax without a template, start a blank Word document and include the information listed above.

When sending a fax with a cover sheet, it’s important to remember to count the cover sheet as a page. It’s also important to remember that anyone might see the cover sheet when it comes out on the recipient’s fax machine. Avoid including sensitive or private information about the nature of the fax on your cover sheet. You can also write “Confidential” at the top of the cover sheet to let other employees know that they shouldn’t look through the rest of the faxed documents. 

Using an online fax service can be a great way to send confidential documents directly to the intended recipient. 

Another benefit of using online faxes is that the process of creating fax cover sheets is even easier. When you use eFax to send an online fax, you won’t need to create your own cover sheet. Instead, eFax creates one for your outbound faxes automatically. Simply fill out the included fields, including your recipient’s name and fax number, your name and fax number, the subject of your fax and a short message. eFax will then use this information to create a cover sheet for your fax.

You also have the option of creating a custom cover sheet using eFax’s templates or your own cover sheet design. You can use this feature to add your company’s logo or branding to your cover sheet.

Fax cover sheets help to ensure that faxes get where they need to go and that the recipients have some basic information about what’s contained in the fax. A fax cover letter can provide a more comprehensive overview of a faxed document. This lets the recipient quickly learn about what they can expect in the rest of the document without having to flip through the pages.

When you send an online fax with eFax, a cover sheet is automatically generated for you, saving you an extra step. If you want to customize your fax, you can always create your own or use one of the provided cover sheet templates. Getting started with eFax is fast and easy.

• 📠 Guide: Fax Cover Sheet (with template)

Guide: Fax Cover Sheet (with template)

Fax cover sheet template.

Faxes are used worldwide for many purposes to send fax messages or submit paperwork. Regardless of why you are faxing, you need to include a fax cover sheet, so your fax message gets to the intended recipient. To make things easy, we have created a fax cover sheet template, so all you have to do is print it, fill it out, and fax away.

A good fax template makes it easy to assemble your actual fax message, the fax cover page, fax sheet and accompanying documents, and then all that is left if the fax transmission itself.

What is a Fax Transmission?

A fax message works by the sender feeding a document into a fax machine which scans the content and digitizes it. The data is then sent through phone lines and received on the other end by another fax machine. The receiving machine interprets the data and prints a duplicate copy of the original. Fax technology really is quite miraculous when you think about it.

Quick Fax Machine History

The fax machine was invented by Scottish mechanic and inventor Alexander Bain in 1843. He designed his fax machine using the technology from a telegraph machine. His rudimentary version evolved over time, and by the 1980s, faxing became the most popular way to transmit data. High-end models could save and store the last few faxes. Therefore, if you got a paper jam while your fax message was printing, you could re-print it easily.

With email, scanning, and texting, however, faxing has morphed into a virtual process using wireless technology and moving away from phone lines. The original fax message process is much more secure, however, and cannot be hacked, whereas email, texting, and sending fax messages over the internet can be. Either way, you still need a cover sheet template.

Fax Cover Sheet Basics

When thinking about sending a fax message using a fax cover sheet template, you may be wondering:

How do I make a fax cover sheet?

What should a fax cover sheet include?

Where can I get a fax cover sheet?

Do all faxes need a cover sheet?

Should I include a blank page in my cover sheet?

Does the number of pages include the fax cover sheet?

Rest assured, we will answer all of these questions about fax cover sheet templates and more. We have even provided a couple of examples for you to use for free.

Although your fax message does not require a fax cover sheet, it is important to include one. You need to make sure whoever receives the fax routes it to the intended party, and they know who the sender is. The fax cover sheet template does all of this for you.

You can easily create your own fax cover sheet using Word. Microsoft Word includes a bunch of fax cover sheet templates in their collection. You can also create one from scratch or use our free fax cover sheet template and customize it for your own use.

What is Included on a Fax Cover Sheet?

The next big question is what information needs to be included in your fax cover sheet. As the very least you should have:

From: (your name).

Fax: (your fax number).

Phone: (your phone number).

To: (the company or person who is receiving the fax message).

Attn: (the specific person who needs to get the fax).

Fax: (their fax number).

Phone: (their phone number).

Date: (the date you are sending the fax message).

Re: (in regard to, or what the fax message is referencing).

Pages: (number of pages including the fax cover sheet).

Subject/Message: (a note or message to go with the fax explaining the material - think of this section as your fax cover letter).

The top portion of your fax cover sheet should include information about who the fax message is going to and then who the fax is from. You should also include the total number of pages, so the person on the other end knows they received the entire fax and all pages. You should also include a note to explain the fax message and add any additional details necessary to get your message across.

Always place your fax cover sheet template as the first page of a fax so the recipient sees it on top. Do not include any blank pages. Think of your fax cover sheet as a cover letter. You should always use a fax cover sheet when sending fax messages. Not only is it proper protocol, but it also helps your message get to the right person.

Where Can I Get a Fax Cover Sheet Template?

There are many sources online where you can get free downloadable fax cover sheet templates. We have provided two printable fax cover sheet templates in PDF form to make your life easier. It is important to use a fax cover sheet template whenever sending a fax message. You shouldn’t have any trouble locating a fax cover page to use that suits your needs.

What Does a Fax Cover Sheet Look Like?

A fax cover sheet can be plain or fancy. Depending on where you download your free fax cover sheet template, it may include different features. It should at least have the information we listed above on it. It makes sense to split the information up in boxes or sections to make the fax cover sheet as easy to understand as possible.

Many companies like to print their fax cover sheet on letterhead, so it includes their logo and any tag lines. It also makes it easier for the recipient of the fax message to know where it came from.

Additionally, you can include check-off boxes for things like:

Please recycle.

For review.

Please respond.

Please comment.

Please reply.

Types of Fax Cover Sheets

Online you can find a fax cover sheet template for just about any purpose. Some popular ones include:

Basic cover sheet - a plain fax template.

Medical fax cover sheet template - this fax cover sheet is used for sending medical information to or from healthcare providers or between doctors.

Professional fax cover sheet - this is a generic fax cover sheet for a business to use in a professional context.

Army fax cover sheet - a specific cover page to be used when faxing with someone in the Army.

Military fax cover sheet - this one is intended to be used for any military personnel with another person in the Armed Forces.

Confidential fax cover sheet - this sheet template tells the recipient that the content is private for their eyes only.

Business fax cover sheet - for business use.

PDF fax cover sheet - a PDF format of a fax cover sheet (may be editable or non-editable).

Printable fax cover sheet - a printable format of a fax cover sheet letter.

Blank fax cover sheet - a very basic fax cover sheet with very little content; it could be a printable cover sheet or not.

Generic fax cover sheet - for generic use.

Sample fax cover sheet - a fax cover sheet that is filled out to show you a sample of how you could use one.

Downloadable fax cover sheets - a link to download fax cover sheets.

Free fax cover sheet - a fax cover sheet that you can use for free without paying any fees.

Fax cover letter - a sample cover letter to use with a fax message.

Free fax cover letter - a free fax cover letter you can copy or use with your own fax message.

Printable fax cover sheet - a fax cover sheet you can print and use.

Fax cover letter template - a template to be used and reused when you fax.

Google Docs fax cover sheet template - a fax cover sheet template either stored in Google Docs or to be used with Gmail.

Our free downloadable fax cover sheet templates should be enough to get you started.

How to Fill out a Fax Cover Sheet Template

A fax cover sheet template and fax cover letter are both very easy to fill out. Using a handy fax cover sheet template, you just fill in the blanks and send it with your fax message. Some tips when filling out a fax cover sheet template are:

Always address your fax cover sheet directly to your intended fax message recipient.

Be sure to date it so they know when it was sent.

Fill in the fields with your contact information, including your name, fax number (in case they need to respond to your fax message), and phone number so they can call you with any questions.

Write a detailed fax cover letter with any notes, additional details or information they need to go with your fax.

Provide a subject, so they know what the documents pertain to.

Make sure you count the number of pages and note it on the fax cover sheet (count the fax cover sheet template as a page also).

Check off any boxes, so your recipient knows to respond, contact you back, or keep the fax confidential.

You can fill out a fax cover sheet template and then also send a fax cover letter separately, but in many cases, they will be combined into a single fax cover.

Modern Ways to Fax Messages

Nowadays you don’t even need a fax machine to send a fax message. There are dozens of fax messaging services built into existing technologies. For example, a mobile device app can scan a letter or many pages and fax them all at once. Did you know you could also send a fax through email?

Can you send a fax from Gmail?

Absolutely. Gmail is just an email service, and like any other, you can fax using Gmail. You will need to obtain an online fax number and use a fax messaging service such as RingCentral.

When filling out the email, instead of an email address, use your recipient’s fax number with an @sign and the service you are using. For example, using RingCentral, you would use something like below:

[email protected] . The phone number of the person you are faxing and then @rcfax.com (the fax messaging service you are using). Verify with your fax messaging company what to use here.

Enter your fax cover letter message in the body of the email and then attach any documents you want in DOC, PDF, JPG, or TXT format. When you hit send, your fax message will be transmitted through your fax messaging service to the number you sent it to.

How can I send a fax via email?

Using the process, we outlined above, you can fax using email the same exact way. Your email client or service may be slightly different, but as long as you use the fax number instead of an email address and use the right fax messaging service suffix (e.g., @rcfax.com), your online fax should be sent correctly. Be sure to use the message part of your email template to create a fax cover letter, so your recipient knows what the fax is about. If you want, you can attach your entire fax, including a fax cover letter in PDF format. Because email is not always secure, you don’t want anyone reading your fax cover letter message.

Scan and Send a Fax Message

Another great way to send faxes now digitally is through a scanning program. Many apps that work on iPhone or Android will scan a document or batches of documents, and from there, you can fax them seamlessly.

In some cases, you might need to sign up with a fax messaging service such as FaxFile. Some services allow you to fax for free (for a limited time), then you can buy credits to fax whenever you need it. You can purchase as much fax time or as little as you want.

Using a cover sheet template, you can type up your actual fax message along with your basic cover sheet in minutes, scan them, and send it.

Sample Fax Cover Sheet Template #1

Below is our sample fax cover sheet template that you can print, download, and use for free. Our free sample fax cover sheet template has all the fields you need to create your cover letter and fax quickly. We have separated the sender and recipient information into two columns and added some color for style. We have included both DOC and PDF formats for you. This professional fax cover sheet was modeled after a Microsoft Word fax sheet template with some changes.

Sample Fax Cover Sheet Template #2

Here is our second sample fax cover sheet template that you can download, print, or use however you like. We have included both an Excel and PDF fax sheet format so you can print the cover page or fill in the fax cover page and print the sheet yourself. Use this blank fax cover sheet as your starting point and go from there. This one is a basic fax cover sheet without a lot of fanfare. You can use it for a single page or many pages. It is versatile enough also to be a printable cover sheet.

Regardless of which fax cover sheet template you use, be sure to fill in all the standard fax cover sheet information, so your fax intended recipient knows who the fax sheet is from and what it is about. A fax cover page is just as crucial as the fax sheet document itself.

Andrew Logemann

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Free Fax Cover Sheets

Free pdf, word, and pages fax cover sheet templates for print or download.

• Confidential

These blank fax cover sheets and templates are available free for your use. Each is available as a Microsoft Word, PDF or Apple Pages template. Print or download our modern cover sheet designs and edit or customize as needed.

What Is a Fax Cover Sheet?

To put it simply, a fax cover sheet is a sheet that is faxed to the recipients that precedes the actual message or document. It includes information such as the name or fax number of the sender, plus an optional note so that the recipient knows what to do with the document. It is especially useful in companies that have one fax machine for all of their employees, or when the recipient is not expecting the fax.

What Does a Fax Cover Sheet Include?

Different fax cover sheets include different information or fields for the sender to fill out. However, generally speaking, you can expect:

• The name and surname of the recipient
• The fax and phone number of the recipient
• The senders name and surname
• The senders fax and/or phone number
• Date and time of fax transition
• Number of pages of the faxed document
• The subject of the fax and a short note or message about its contents

If the document you are faxing contains some sensitive information that shouldn't be disclosed to anyone aside from the recipient, the fax cover sheet is a good place to state that. Some fax cover sheets include a “Confidential” note within the design. A business fax cover sheet will also most likely include the name and the logo of the company.

The final decision about what to include on a fax cover sheet is up to you and your company. There are plenty of free fax cover sheet templates available online in Microsoft Word (such as ours) that can easily be edited to fit your needs.

Should You Use Fax Cover Sheets?

The truth is that, in the end, it all depends on your personal preference - however, many people believe that using fax cover sheets is very useful. Some companies like to use cover sheets because they believe it makes identification a lot easier. Besides, they think that after seeing the recipient's name, other people won't be as likely to read the faxed message.

Although there are some people who believe that fax cover sheets are a waste, that's actually not the case. Fax cover sheets make you appear more professional and make the communication between you and the recipient faster.

Fax from your phone in minutes

(fax cover sheets included 😊)

Ever want to fax from your phone or email?

Send and receive faxes from iPhone and email. Choose free or paid and finally enjoy fax freedom.

What Information Do You Place on a Fax Cover Sheet for a Resume?

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How to Receive a Fax in a Fax Machine

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When faxing a resume, the cover sheet acts as your cover letter. The cover sheet serves two purposes. It tells the recipient what to expect, which is especially helpful if your resume gets lost. It also introduces you and explains which open position you're applying for. An effective fax cover sheet includes enough information to encourage the recipient to read your resume.

Basic Information

Include the basic information for the company and the person you want to reach directly in the header on the fax cover sheet. List the name of the company on the first line, followed by the hiring manager's name and fax number. This ensures that the fax reaches the right person. Include your full name and contact information below the header, so that the hiring manager can still contact you if he misplaces your resume.

Introduction

Treat your fax cover as any formal letter and add a proper salutation to the beginning of your sheet. Address the hiring manager by her full name. Include a brief introduction about yourself and what position you are applying for after the salutation. Large companies hire for multiple positions at a time and the hiring manager may not know where to direct your resume without this information.

Summarize yourself and your qualifications in one or two brief paragraphs on your cover sheet. Narrow your qualifications down to ones that fit the job you want. Briefly discuss your previous experience, but avoid simply repeating your resume. Include information that the hiring manager will find relevant. Keep your writing concise. Do not add descriptive words for the sake of length.

Many fax machines print on standard-sized paper and multiple pages can become lost, so print your cover letter on one page. Use a plain font and a standard font size, such as 12-point. Combination printer and fax machines can attempt to print the page in the special font, which may not print legibly.

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Amelia Jenkins has more than eight years of professional writing experience, covering financial, environmental and travel topics. Her work has appeared on MSN and various other websites and her articles have topped the best-of list for sites like Bankrate and Kipplinger. Jenkins studied English at Tarrant County College.

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Fax Cover Sheet Templates

Add a fax cover sheet before your actual fax message and include more details about your fax, what is a fax cover sheet.

Online faxing is a secure, convenient, and easy method of communication that many modern businesses utilize. Fax cover sheets are an important way to protect fax contents and get messages to the right recipients. A fax cover sheet (sometimes also called a fax cover page) is a page that is faxed to your recipient before your actual fax message and is used to identify the sender, the intended recipient, the subject, and maybe a few lines about the content of the attached documents. Fax cover sheets can be used for different purposes, from protecting the content of the actual fax message to adding more details about the intended recipient.

A choice of fax cover sheet templates from FAX.PLUS

You won’t always want to use the same cover page for a fax. The recipient, contents, and purpose of the fax will determine precisely how you want the cover sheet to look. With FAX.PLUS, you have a variety of options:

Pre-formatted fax cover sheet

You can easily add a generic fax cover sheet to any fax you send with FAX.PLUS. All you have to do is to head to the Send Fax section when you’re ready to fax a document and then select Add Page and then Cover Sheet. After this, you’ll be prompted to enter details like the recipient of the fax and its subject. Then, the information will automatically get populated on a pre-formatted cover sheet that gets sent as the first page of your fax.  

Download a fax cover sheet as a PDF

FAX.PLUS also offers a selection of free printable fax cover sheets that you can download as PDFs or word documents. Once you have, you’ve got a fillable fax cover sheet into which you can add the correct information for the given fax.  

Create a fax cover sheet template in Word

If you want more control over the look and format of your cover sheets for faxes, you could always create your own in Microsoft Word. There’s even a selection of templates for fax cover sheets in Word and other Office apps to choose from. Then, you can use FAX.PLUS’s Word add-in to send fax straight from Word.

Create a fax cover sheet template on Google Docs

FAX.PLUS integrates with Google Workspace apps. Not only does that make email to fax simple with a Gmail account, it also means you can create your own editable fax cover sheet templates in Google Docs and send them with ease. 

Printable fax cover sheet examples

Fax cover sheet templates can vary based on the purpose of the fax and the recipient. If you’re just sending a quick fax to a colleague or team member, then your fax cover page template doesn’t need to be overly complicated. Below you can find a generic blank fax cover sheet has space for all the basic info you need to include.  Appearances matter a little more for cover pages that you’re going to send to clients, suppliers, or other professional contacts. There is a fax cover sheet sample gives you more scope for including things like your company name and logo. Also, one of the key purposes of a fax cover sheet is to make sure the right recipient receives your message. That’s even more important if the message contains confidential information. If you download and use one of the following fax cover sheets free of charge it will make clear when no one but your specified recipient should look at the next pages.  

Medical fax cover sheet (considering HIPAA)

How to fill out a fax cover sheet becomes an even more vital question when you’re dealing with healthcare information. A HIPAA-compliant fax cover sheet is designed to protect personal health information (PHI).  So, as well as making clear on the cover page that the following fax is confidential, you may also wish to include a HIPAA disclaimer. That’s a short explanation that the following fax contains HIPAA-protected information and instructions to any recipient as to how to proceed and maintain compliance.  

Extra tips on how to make a fax cover sheet

Now you know what a fax cover sheet is and how you can create, customize, or download them, you’ll likely want to know what to include and how to add them to your faxes:

What should I include on the fax cover page?

• Information about the sender: Name, Title, Fax Number, Phone Number.
• Information about the recipient: Name, Title, Fax Number, Phone Number.
• Information about the sender’s company: Logo, Address, Website, Email Address, Phone Number.
• Information about the fax: Transmission date, number of transmitted pages, the classification of the fax (confidential, urgent, needs a reply, …).
• A short message about the content of the transmitted document.
• A short note to the intended recipient.

How can I add a fax cover sheet to my documents to fax?

With FAX.PLUS, you have a few options for adding cover sheets to your faxes:

• Use the pre-formatted fax cover sheet template . This way, you need to add information about the recipient and an optional note, and the template will be generated automatically.
• Use one of the available printable fax cover sheets. This way, you should download one of the available printable fax cover sheets, fill it out and add it to the list of documents to fax.
• Use one of your own custom cover sheets. This way, you can make the required changes on your custom fax cover sheet, and then add it to the list of documents to fax.

Note : When adding your own custom cover sheet, make sure it is ordered as the first page for transmission.

Fax cover sheet options and a whole lot more from FAX.PLUS

FAX.PLUS tries to make it easy for you to learn how to fax online and to get the benefits of online faxing in your business. Using the right fax cover sheets is an easy way to boost the efficiency of your communications. Whether you choose to use our pre-formatted fax cover page, download a free fax cover sheet template, or make your own, the right alternative will help protect your faxes.