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The Benefits of Using a PowerPoint Presentation Creator for Your Next Meeting
In today’s fast-paced business world, effective communication is key to success. Whether you are presenting a new product to potential clients or sharing important information with your team, a well-designed and engaging presentation can make all the difference. This is where a PowerPoint presentation creator comes in. With its user-friendly interface and powerful features, it can help you create professional and impactful presentations that will captivate your audience. In this article, we will explore the benefits of using a PowerPoint presentation creator for your next meeting.
Time-saving Design Templates
One of the biggest advantages of using a PowerPoint presentation creator is the availability of design templates. These templates are pre-designed layouts that you can customize to fit your content. They come in various styles and themes, allowing you to choose one that matches the tone and purpose of your presentation. By utilizing these templates, you can save valuable time that would otherwise be spent on designing slides from scratch.
Moreover, these templates are professionally designed by graphic designers who have expertise in creating visually appealing presentations. This means that even if you do not possess advanced design skills, you can still create stunning slides that look polished and well-crafted.
Another benefit of using a PowerPoint presentation creator is its user-friendly interface. The software is designed to be intuitive and straightforward, even for those who have little to no experience with graphic design or presentation software. The interface typically includes drag-and-drop functionality, making it easy to add images, videos, charts, and other visual elements to your slides.
Additionally, most presentation creators offer features such as slide transitions and animations that can help enhance the overall flow and engagement level of your presentation. These features are usually accessible through simple menu options or buttons within the software.
Collaboration Made Simple
Collaboration is an essential aspect of any successful project or meeting preparation process. A PowerPoint presentation creator allows for easy collaboration among team members or stakeholders. Multiple users can work on the same presentation simultaneously, making it easier to divide tasks and ensure that everyone’s input is incorporated.
Furthermore, many presentation creators offer cloud-based storage solutions, allowing you to store your presentations online and access them from any device with an internet connection. This means that you can work on your slides from anywhere, making collaboration even more convenient.
Engaging Multimedia Integration
Adding multimedia elements to your presentation can significantly enhance its effectiveness and engagement level. With a PowerPoint presentation creator, you can easily incorporate images, videos, audio clips, and interactive charts into your slides. These multimedia elements help break up text-heavy slides and make your content more visually appealing.
Moreover, the integration of multimedia elements allows for a more dynamic delivery of information. You can use videos to demonstrate product features or showcase customer testimonials. Audio clips can be used to add background music or narration to accompany your slides. By leveraging these multimedia options, you can create a memorable presentation that keeps your audience engaged throughout.
In conclusion, using a PowerPoint presentation creator offers numerous benefits for your next meeting or business presentation. From time-saving design templates to easy-to-use interfaces and collaborative capabilities, these tools provide the necessary features to create professional and engaging presentations. Additionally, the integration of multimedia elements helps bring your content to life and captivate your audience’s attention. So why not give it a try? Start exploring the world of PowerPoint presentation creators and take your presentations to the next level.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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Share slides in Microsoft Teams meetings with PowerPoint Live
PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.
When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.
And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.
Here’s how it works:
Tip: Are you an audience member? Jump down to learn more about how you can interact during the presentation.
Present your slides
If you're in PowerPoint for the web, select Present > Present in Teams .
Your slides will appear in the Teams meeting, with your Notes next to them.
Navigate through the slides
Use the navigation arrows to go forward and backward.
Use the thumbnail strip to jump ahead or backwards.
Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.
Stay connected to the audience
One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.
Turn Chat on or off to view what your audience is saying.
See audience reactions and raised hands in real-time.
Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.
Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.
As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:
Note: If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the Private view toggle to turn it off.
Click any hyperlink on slides to get more context right away.
Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.
Use a screen reader to get full access to the slide content.
Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .
Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem.
Independent magnifying and panning
You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable.
To zoom in or out on a slide, do any one of the following:
Hover over the slideshow and pinch or stretch on trackpad.
Pinch or use the stretch touch gesture (on a touch-enabled device).
Press the + or – keys.
Hover over slide, hold down Ctrl key and scroll with mouse wheel.
In the More Actions menu, click the + or – buttons.
To pan around your slide, do any one of the following:
Press the arrow keys.
Click and drag using a mouse.
Click and drag on a trackpad.
Use one finger to touch and drag (on touch-enabled device).
When done zooming and panning, press Esc to reset your screen.
PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.
If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.
Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).
Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.
When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.
If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.
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How to share your screen and PowerPoint in Microsoft Teams
Categories: Microsoft , Productivity , Office 365 , Microsoft Teams
Sharing your screen, presentations and whiteboards in Microsoft Teams is a great way to make your Teams meetings more effective. And fun… After all, who doesn’t like a cheeky post-meeting game of hangman to secure the office bragging rights for the day? 🏆
- Share your entire desktop,
- Share a specific window,
- Share a PowerPoint presentation, or
- Share a whiteboard that your team can “collaborate” on 🙂
Sharing Screen Content in Microsoft Teams
You've got a handful of options at your disposal when you want to share content in a meeting, let’s get clear on what the options look like and the best scenario for each. 👇
Select the share your desktop option if you want to share your entire desktop screen in Microsoft Teams.
Note: This is the equivalent of having someone look over your shoulder and will include visibility of all your notifications, reminders, and other desktop activity.
Tip : Choose this option when you need to share multiple windows simultaneously. It’s a good idea to disable your notifications or set your computer to do-not-disturb mode first.
Select the share your screen option if you want to present one of your open windows in Microsoft Teams. An example might be a spreadsheet, webpage or word doc.
Note : This option will exclude notifications, reminders or desktop activity outside the shared window.
Tip : Choose this option if you only need to share one thing and want to keep the rest of your screen private.
Microsoft Teams have built in the capability of sharing your PowerPoint presentations. This interactive method of sharing allows your team to interact with your presentation by skipping forward and backwards through your slides, without disrupting your flow as the presenter.
Tip : Choose this option whenever you share a PowerPoint in Microsoft Teams and want your audience to be able to move through the presentation at their own pace.
Note : As the presenter, you can disable the ability for others to browse through the slides if you wish.
Each Teams meeting has a whiteboard where participants have space to ink together. Select the share your whiteboard option if you want to open the virtual whiteboard that everyone can collaborate on in Microsoft Teams.
Tip: Choose this option if you want to brainstorm with your team and have your ideas attached to your meeting. Also great for a quick game of hangman, tic tac toe or dots and crosses. 🙂
How to share your screen in Microsoft Teams
- While in a meeting, chat or group chat click the share icon
- Choose if you’d like to share your entire desktop or just one specific window
- When you’re done sharing click the stop sharing Icon
How to share your PowerPoint presentation in Microsoft Teams
- Choose from one of your recently opened PowerPoint presentations. Alternatively, click Browse to navigate to your PowerPoint file
- Your team members will be able to navigate through your presentation by default. (Optional turn off this feature by clicking the eye icon to turn off participant navigation)
- When you’re done sharing click the stop sharing icon
How to share your whiteboard in Microsoft Teams
- Select the whiteboard option from the menu
- Everyone will be able to grab a pen and interact with the whiteboard
If you need further help with PowerPoint or any of the Microsoft 365 productivity tools, your friendly neighborhood IT support guys are willing to help.
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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams
How to Share a PowerPoint Presentation on Microsoft Teams
In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.
What is Microsoft Teams?
Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.
Why use Microsoft Teams to Present Your PowerPoint Presentations?
Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.
While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.
How to Present Your PowerPoint slides on Teams
There are two main methods for sharing PPTs on teams. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.
How to Attach and Share Your PowerPoint Slides on Teams
To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.
When sharing a file, you can add a message optionally before hitting Send .
The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.
How to Present Your PowerPoint Slides on Teams
Use the share button in powerpoint.
You can also directly present your slide deck via Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.
Share Screen to Present a PowerPoint Presentation
If you share your screen, this will show the audience whatever is visible on the entire screen on your device.
Share PowerPoint Window to Present Your Slides
If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.
5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams
Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.
1. Translate Slides into a Different Language
This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.
Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.
2. Use Live Captions
Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.
Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .
Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .
3. View Slides in High Contrast
Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:
1. Launch your PowerPoint presentation.
2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .
4. Annotate your Slides in Real Time
Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.
Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.
5. Pop Out the Window
You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.
How to Stop Presenting on Teams
When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.
To turn off screen sharing during a remote meeting, you can click Stop Sharing .
Present in Teams Button in PowerPoint is Missing. How to Fix it?
Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .
Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.
5 Tips to Make your Presentation a Success on Microsoft Teams
Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.
1. Check Your Audio and Video Settings
One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.
2. Make Sure Your Slides are Clear and Concise
Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.
3. Use Animations and Transitions Sparingly
Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams.
4. Keep Your Slides on Topic
One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.
5. Use Team Members’ Names Sparingly to Call Out Specific Points
Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.
Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams
Someone has already set up Teams for your organization’s error
If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:
“Someone has already set up Teams for your organization.”
If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.
We’re sorry–we’ve run into an issue error.
Another prevalent issue is when the following error message appears:
“We’re sorry–we’ve run into an issue.”
This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache, reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.
Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.
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Meeting, Microsoft Teams, Share Filed under PowerPoint Tutorials
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How to share PowerPoint slides on Teams
Posted on September 2, 2022 by Dan May
When presenting to clients, conducting internal training or even having a project kick-off meeting, being able to share PowerPoint slides in Teams is often a key requirement.
From one-on-one chat to Teams webinars, there are numerous ways you can share your PowerPoint slides, which we cover today.
How to share your PowerPoint slides with only one screen
When you’re using Microsoft Teams for desktop , there is an option to screenshare without needing to have a full call. It’s great for problem identification, or to quickly check something without using cameras.
When you’ve got only one screen it can be hard to keep on top of your PowerPoint and managing a meeting. There are two good options that can help you.
Share your window
In Teams, you can either share by screen, which refers to the physical screen, such as what is displayed on your laptop or monitor, or by window, which refers to a specific program such as PowerPoint, Word or your web browser.
How To Share Your Window in a Teams Call
In a Teams call of any kind, there will be a top banner that has the following options.
To share your screen, click on the share icon on the far right, just before the Leave button.
This will then present the following options:
Select Window (the number in brackets is the number of windows you have open). This will then display a list of all the windows open and you simply need to select the window you want to display.
In this example, you will want to select PowerPoint.
When using one screen and window sharing, you will not be able to use Presenter view, as that requires two screens. Therefore, to access your notes, you’ll need to print them off.
Once you’ve started sharing, press F5, or click From Beginning in PowerPoint and your PowerPoint will start. It will take up the whole screen, but you can see the pop-out of the call on your screen.
Using PowerPoint Live to share slides in Teams
PowerPoint Live is a newer feature to Teams and Microsoft, and was introduced during the pandemic to help teams meet in more efficient ways.
The best thing about PowerPoint Live is that it only requires one screen, and you don’t need the PowerPoint open for it to work either.
How to Use PowerPoint Live
PowerPoint Live is relatively simple to use. As with screen sharing, click the icon in the top right to share your screen. Rather than selecting screen or window, you will need to scroll until you see the PowerPoint Live section.
You can either upload from OneDrive, your computer or you may see recent PowerPoints already loaded.
Alternatively, you can open your PowerPoint as a file, and present to Teams from there. You will need to be in a meeting or call for this to work.
As you can see, there’s a ‘Present in Teams’ button, which you can press during a meeting, and it will allow you to use the PowerPoint Live function in a call.
When you’re presenting, you get the below screen:
There are numerous presenter features that you have access to, from laser pointers and cursors to your notes. The great thing about PowerPoint Live is that your notes appear to the right of your PowerPoint, and attendees to the right of your notes. This way, you can not only see the notes you’ve made, but also see the people attending.
You can also use standout mode, which puts your profile into the bottom right of the PowerPoint, so viewers can see your face and the PowerPoint in conjunction. This is great for sole presenters, as you can both talk, and present, conveying emotion. As long as you’re in a well-lit area, and have a good camera pointing at you, standout mode is incredibly effective.
Sharing PowerPoint in Teams with two screens
If you’re not using PowerPoint Live and have two screens, then you can use Presenter Mode on PowerPoint to share your slides and see your notes.
To use presenter view, make sure you have two screens plugged in, and then press either F5 or From Beginning in PowerPoint. Your screen should then look like the below:
Then, in the meeting or call you are having, share your screen using the Window setting, which we covered earlier.
Make sure that the screen you are sharing is not the view with notes in. You can tell which side is being shared by the red line around the edge. Automatically, Teams will detect which is the window that should be shared, but there can occasionally be issues.
Which is the best way to share a PowerPoint in a Teams call or meeting?
PowerPoint Live is the best way to share a PowerPoint, as not only is it the easiest and most fool proof way, it’s also the most adaptable to any screen size or device capability. And it also provides the presenter with the best tools of any of the options.
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Sharing a powerpoint presentation in teams.
For: Staff Application: MS Teams Tagged: Microsoft Teams , web conferencing
To share an online presentation, you can either share your screen with PowerPoint open on your PC or upload your presentation directly into Teams . There are several options for screen sharing and configuring your PowerPoint files when presenting online. You can choose to display your entire desktop or just a specific application on your PC. You can also configure Teams to utilise multiple displays to host a presentation (where multiple monitors are available).
This guide covers:
Share your screen in teams, powerpoint presentations with multiple displays, upload a presentation file into teams.
During a Teams meeting, select the Share Content icon at the top of the window to initiate screen sharing. You will be presented with a window displaying all the available options for sharing. This window will list any displays connected to your device (i.e., Desktop 1, Desktop 2), which will broadcast everything on the selected desktop.
Sharing your entire screen may be the best option if you intend to switch between applications during your presentation. When sharing media, like a video or audio clip, toggle the option to Include computer sound .
Teams will also list options for sharing any specific windows currently open on your PC, allowing you to only broadcast a specific application and hiding the rest of your desktop from view. If you want to only display your presentation file, ensure the PowerPoint presentation is open prior to clicking the Share Screen button .
Upon sharing your screen, the Teams interface will minimise so you can better view your shared content. There will be a small Teams window at the bottom of your screen where you can see the active speaker and use basic meeting controls.
There will also be a bar at the top of the screen allowing you to give control of the presentation to another participant or Stop presenting . If this bar disappears, hover your cursor at the top of your screen and it will unhide. Click the ‘ Pin ’ icon to keep the bar visible at all times.
Please note: If you are sharing your web browser, Teams will broadcast any tab open on your screen to participants. Keep this in mind if you need to access personal information such as your email account.
When delivering a Teams presentation with multiple displays (i.e., two monitors connected to a PC or a laptop with external monitor), you may want to take advantage of the second display to monitor participants. By adjusting your PowerPoint settings to disable ‘Presenter View’ , you can utilise an additional display to open the Chat and Participants windows, or to view participant videos.
To disable Presenter View, open PowerPoint and select the Slide Show tab and then click Set Up Slide Show .
In the options window, under Show type , select Browsed by an individual (window) , and click OK .
When ready to present, click Play from Start to expand your presentation view. Rather than taking over both displays, your presentation will now display in a window that can be expanded and moved between your screens.
Select Share content in Teams and select your PowerPoint presentation from the list of windows to share . Open the main Teams meeting window after sharing your screen and move it to your second display. You can now monitor the chat and manage participants whilst presenting.
If you do not want to share your PC screen when presenting, you can upload and share a PowerPoint file directly in Teams. This can be advantageous when you do not have a strong internet connection or if you have multiple presenters who will need to control the slides during the session.
Click the Share content icon at the top of the meeting window and select Browse my computer to upload a file (or select Browse OneDrive if your presentation is located in your QMUL Office 365 account).
In the file browser , locate the presentation file on your PC and click Open . It may take a few moments for Teams to upload and convert your presentation file.
When the presentation has been shared, you will have a set of PowerPoint controls at the bottom of your slides. Use these options to move between slides , open grid view to quickly jump between slides, select a laser pointer , or one of the pen tools to annotate your slides.
Click the ‘ … ’ More actions icon to switch between single slide and presenter view, or to view the slides in high contrast mode (which may be helpful in certain instances for accessibility purposes).
In presenter view, you will see any presenter notes displayed on the right side of your presentation.
At the top of the window, there is a ‘eye’ icon which you can click to toggle to allow or prevent participants from moving through your shared presentation on their own . Click Stop presenting to end the presentation.
Did this answer your query? If not, you can raise a ticket on the online Helpdesk or email: [email protected] . Alternatively you can also request a particular guide or highlight an error in this guide using our guides request tracker.
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How to Share PowerPoint Presentations on Microsoft Teams?
In today’s digital age, remote work and virtual meetings have become the norm. As a result, knowing how to communicate effectively and collaborate with your team, regardless of location, is essential. One tool that has become increasingly popular for online meetings is Microsoft Teams.
In this blog, we’ll walk you through how to share a PowerPoint on Microsoft Teams, so you can easily present your ideas to your team and colleagues remotely. Whether you’re new to Microsoft Teams or an experienced user, this guide will help you make the most of this powerful collaboration platform.
Let’s get started!
An Overview Of Microsoft Teams
Microsoft Teams is a collaboration platform developed by Microsoft that brings together chat, video meetings, file storage, and application integration in one place. It’s designed to help teams stay organized, communicate effectively, and work together, even when they’re not in the same location.
One of the key features of Microsoft Teams is the ability to host virtual meetings and video conferences. Using your computer or mobile device, you can use Teams to connect with your team or clients from anywhere. The platform also offers screen sharing and annotation tools, so you can easily present your ideas and collaborate in real-time.
5 Reasons Why You Should Use Microsoft Teams To Share Your Presentations
There are several reasons why you might want to use Microsoft Teams to share your presentations:
Microsoft Teams is a one-stop shop for all your communication and collaboration needs. With the ability to host virtual meetings, chat with colleagues, and share files and documents, you can do everything you need in one place. This can be incredibly convenient if you’re working remotely or need to share a presentation with people in different locations.
Microsoft Teams makes sharing your presentations with your team or clients easy. You can upload your PowerPoint file to the platform and share it with the relevant people. You can also use screen sharing and annotation tools to present your ideas in real-time.
Microsoft Teams is a secure platform that ensures your data is protected. The platform offers various security measures, such as encryption and data loss prevention, to ensure that your presentations and other sensitive information remain confidential.
Integrated with other Microsoft products
If you’re already using Microsoft products like Office 365, you’ll find integrating Microsoft Teams with your existing workflow easy. This can be especially useful if you need to access and edit documents or presentations on the go.
Microsoft Teams allows you to customize your workspace to suit your needs. You can create different channels for different projects, add custom apps and integrations, and more. This can help you stay organized and streamline your workflows.
How To Share PowerPoint Presentations On Microsoft Teams?
Let’s talk about how to share PowerPoint on Teams:
Step 1: In Microsoft Teams, go to an ongoing chat or meeting window and click ‘Attach files’ to share the PowerPoint presentation file.
Step 2: This will give you the option of retrieving a file from OneDrive or your device. This option can be used to share PowerPoint files and other files such as documents, spreadsheets, multimedia, compressed files, etc.
Step 3: When sharing a file, you can optionally include a message before clicking ‘Send.’
Step 4: The receiver and sender can download the file, view it in a browser, or copy the file URL to share with others.
How To Present A PowerPoint On Teams During A Meeting?
If you want to present your PowerPoint slides during a Microsoft Teams meeting, here are the steps you can follow:
Step 1: Open Microsoft Teams on your computer and sign in with your account.
Step 2: Go to the ‘Calendar’ tab and click on the meeting you want to attend.
Step 3: Click on the ‘Join’ button to join the meeting.
Step 4: Once you’re in the meeting, click the ‘Share’ button on the displayed bar.
Step 5: In the ‘Share content’ window, select your PowerPoint Window.
Step 6: Your presentation will now be displayed on the screen. You can use the slide navigation and annotation tools to present your slides and collaborate with your team.
Step 7: When you’re finished presenting, click the ‘Stop presenting’ button to end the screen-sharing session.
That’s it! These simple steps allow you to present your PowerPoint slides during a Microsoft Teams meeting easily. Whether you’re working remotely or in the same location as your team, Microsoft Teams makes it easy to communicate and collaborate on your projects.
5 Powerful Features of Microsoft Teams That Makes PowerPoint Presentation Sharing A Success
Microsoft Teams offers a range of powerful features that can help make your PowerPoint presentation sharing a success. Here are five such features:
Microsoft Teams allows you to host virtual meetings and video conferences with your team or clients. You can use the platform to present your PowerPoint slides and collaborate with others in real-time.
Microsoft Teams offers screen-sharing capabilities, which can help present your PowerPoint slides. You can share your screen or a specific window, such as your PowerPoint presentation.
Microsoft Teams also offers annotation tools that you can use to highlight specific parts of your presentation or add notes and comments. These tools can help collaborate with your team or provide feedback on a presentation.
Chat and file sharing
Microsoft Teams allows you to chat with your team or clients and share files and documents in one place. This can be useful for discussing your presentation and sharing any related materials.
Integration with other apps
Microsoft Teams integrates with various business apps and tools, including Office 365. This can be useful if you need to access and edit your PowerPoint presentation on the go.
Wrapping It Up
In conclusion, Microsoft Teams is a powerful collaboration platform that offers a range of features for sharing a PowerPoint in Teams. Hopefully, this guide has helped you understand the steps for sharing PowerPoint presentations on Microsoft Teams.
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How to share PowerPoint presentations in Microsoft Teams?
Here is a question from Wendy:
Hello folks, i work as a consulting in an IT software firm. So far used Webex and now transitioned to Microsoft Teams. I understand that there are several techniques to share pptx slides in Microsoft Teams for Windows. Specifically i am interested to share my presentation without showing the presenter notes to the participants (i still would like to view my notes though). One extra requirement is to be able to view the participants list and video feed of those connecting using their cameras. Any pointers are appreciated.
Thanks for the question. There are several ways to show your slides in a Teams meeting. We’ll focus on the most prevalent ones.
- Using the PowerPoint Slide view shared over Teams.
- Using your PowerPoint Presenter View and two screens
- Using the Microsoft Teams PowerPoint live sharing
Note: We developed this answer using Windows but this will work almost perfectly in PowerPoint and Teams for macOS.
Share the PowerPoint Slide View
This is probably the simplest and most straightforward option for sharing slides.
- First off, open PowerPoint and load your presentation.
- Then start or connect to your Teams meeting from your Calendar; or start a new Team meeting.
- Use the Teams share tray to start sharing your desktop.
- Then pick the Screenshare (Desktop/Window) option.
- Choose to share the content of one of your screens or the relevant PowerPoint presentation window.
- Hit Share .
- Back to PowerPoint, move to Slide Show view by clicking F5. This will allow to share your PowerPoint presentation in full screen mode.
Summary : Note that although this method is pretty simple it has shortcomings. Unless you have two screens you won’t be able to access your notes. You won’t also be able to view the Teams meeting controls when presenting, so you’ll be able to display the participants list or access the meeting chat while presenting.
Present your slides using Presenter View
If you have two screens you are able to use the PowerPoint presenter View.
- Open PowerPoint and load your Presentation slides.
- From the PowerPoint Ribbon hit Slide Show .
- Then in the Monitor section tick Use Presenter View .
- Then hit F5 (or select Slide Show and then From Beginning ).
- Now access your Teams meeting from your Teams or Outlook Calendar.
- In the Teams Meeting controls sharing tray , select Screenshare and then select the monitor that displays your slide in full screen.
- Hit Share , and present your slides.
Summary : This is a more robust method, which allows you to see your notes when presenting, but it requires more than one screen. It also doesn’t allow you to access the Teams user interface and view the participants list etc’.
Using PowerPoint Live to present in Teams
You can now use PowerPoint live capability to improve your presentation delivery in Teams.
- First off, upload your Presentation to a Teams channel or OneDrive.
- Then access your Teams Meeting from Outlook or the Teams Calendar.
- Next, from the meeting control, select the PowerPoint presentation you would like to share. In the example below, we have only one presentation available named Share.pptx.
- If you see your Presentation in the list, you can use the Browse button (as shown above) to either upload a presentation to Teams, browse from existing presentations shared in your Channel or pick one from OneDrive.
- Once the presentation is picked you’ll see your Teams live PowerPoint view.
- As you can see, the presenter view in Teams allows you to access the your notes. Obviously the meeting participants will see the full screen view . Note that both you and participants will be able to move back and forth between the slides as needed.
- You can use the Teams meeting controls (from the lower part of the screen) to view the Team conversation and participant list.
This capability is a very cool option for presenters. Main drawback being that given the fact that it currently leverages the web version of PowerPoint, there might be some features and animations that might not fully work in PowerPoint live.
Follow up learning
How to find conversations not visible in the Teams chat app?