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Job Application Letter Template and Writing Tips
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- What to Include in an Application Letter
Application Letter Template
Application letter example.
- How to Email an Application Letter
Are you ready to apply for a job? Not sure what to write in your letter of application ? It can be much easier to start your letter with a template than to start a letter from scratch.
A template will show you all the information you need to include, and will provide the appropriate format for a job application letter . You can add your information and personalize the letter prior to applying for a job.
Do keep in mind that the job posting may list required information as part of the application process. If it does, be sure to follow the employer's guidelines for what to send or upload when you apply.
What to Include in a Job Application Letter
The following application letter template lists the information you need to include in the letter you submit with your resume when applying for a job. Use this application template as a guideline to create customized letters to send to employers with your resume.
Contact Information The first section of your letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information.
Your Personal Information FirstName LastName Street Address City, State Zip Code Phone Number Email Address
Employer Contact Information Name Title Company Address City, State Zip Code
Salutation Here is information on appropriate salutations for in a cover letter . It is the most common salutation:
Dear Mr./Ms. Last Name or Dear Hiring Manager:
Application Letter Content Your application letter will let the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.
First Paragraph: The first paragraph of your job application letter should include information on why you are writing. Mention the job you are applying for and where you found the position. If you have a contact at the company, mention the person's name and your connection here.
Middle Paragraphs: The next section of your cover letter should describe what you have to offer the company:
- Make strong connections between your abilities and the requirements listed in the job posting. Mention specifically how your skills and experience match the job.
- Expand on the information in your resume, don't just repeat it.
- Try to support each statement you make with a piece of evidence.
- Use several shorter paragraphs or bullets rather than one large block of text, which can be difficult to read and absorb quickly.
Final Paragraph: Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up. State that you will do so and indicate when (one week's time is typical). You may want to reduce the time between sending out your resume and following up if you upload or email it.
Your Signature (hard copy letter)
Your full name typed out
This is an example of a job application letter. Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.
Application Letter Sample (Text Version)
Christina Black 987 Maple Avenue City, State 12345 555-555-5555 firstname.lastname@example.org
August 11, 2020
Mary Cody Hiring Manager ASDF Company 777 Broadway City, State 55555
Dear Ms. Cody:
I am writing in reference to the position of Front Office Assistant posted on Monster. With my skills and experience, I believe I can offer exactly the kind of support necessary in your fast-paced corporate culture.
In addition to my customer relations, communications, and technical skills, I bring the following experience:
- Proficient in Microsoft Office Suite, Word, Excel, Outlook, and PowerPoint
- Proficient in Quickbooks and Quicken
- Able to multi-task in a fast-paced environment, handle multiple phone lines while maintaining customer flow
- Team player, providing superior customer service and administrative support
- Maximize office efficiency through maintaining and implementing best practices in invoicing, vendor relations, and workflow management
Thank you for your consideration as a valuable addition to your team. I look forward to meeting with you to discuss how I can bring my positive energy to your administrative staff and help your company continue to grow and succeed. I’ll follow up with you next week to check on the status of my application.
Christina Black (signature hard copy letter)
How to Email an Application Letter
If you are emailing an application letter, instead of sending a hard copy, you will need to make a few minor tweaks to the template above. First, make sure to include an email subject line that is direct and informative.
Typically, the subject includes your name and the job title you are applying for. For example:
Subject: Sherry Chao — Marketing Associate Position
Skip including your personal information (address, contact information), the date, and the employer's contact information. Begin your email with the salutation. The body of the email—why you're writing, what you have to offer the company, and how you will follow up—will be precisely the same as in the template above.
At the end of the letter, include a complimentary close , and then type out your full name on the line below. As well, you can include an email signature with your contact information and a link to your LinkedIn or Twitter account. Here is information on how to set up your email signature.
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How To Write A Job Application Letter (With Examples)
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Find a Job You Really Want In
While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.
You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.
This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.
A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.
A job application letter should have your contact information, employer contact information, and a salutation,
A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.
Use specific experiences with quantifiable results to show how your skills were successfully put into action.
Make sure to do your research and edit your letter before submitting.
Tips for writing a job application letter
Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.
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If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.
You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.
Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:
Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.
Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.
Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.
Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.
Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.
The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.
Your contact information
Name Address City, State Zip Code Phone Number Email Address
Employer contact information
This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.
Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.
Job application letter example – printed and mailed
Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez
Job application letter example – emailed
Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]
A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.
However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.
Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.
Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?
Refer to these lists of “dos” and “don’ts” to help you through your drafting process:
Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?
Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.
Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.
Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.
Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.
Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.
Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.
Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.
Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.
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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.
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