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Introducing yourself with a perfect pitch
Craft a résumé that has wow power.
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Example cover letter with “Your Needs/My Qualifications” table
- Introduce new employees with care
- More tips on checking references of job applicants
1234 Yellow Brick Road City, State Zip Code June 4, 2016
Mr. John Doe Personnel Specialist U.S. Mint 801 9th Street NW Washington DC 20220
Dear Mr. Doe:
Subject: Marketing Manager Position (HR-503-78)
As a Marketing Specialist at ABC Marketing Corps since, 2012, I have been tracking the U.S. Mint’s record-breaking sales and marketing successes. I would welcome the opportunity to contribute to the Mint’s innovative marketing strategies.
I can be reached at 123-123-4567(w), 012-123-4567(c), or [email protected]. I am eager to speak with you about your opening for a Marketing Manager, and I appreciate your consideration
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Writing a strong cover letter.
Your cover letter introduces you to a prospective employer. It may be an email or in hard copy. Either way it creates your first impression and demonstrates your communication skill. While a cover letter may not always be required, it is a great way to explain to an employer why you are a good fit for the position.
Cover letter content
- Catch the employer’s attention quickly by leading with a strong statement.
- Clearly express why you are writing.
- State how you learned of the organization and job opening.
- Express your interest in the organization and job.
- Identify any connection(s) you have with the organization.
Middle (1-3 paragraphs)
- Expand on the information in your resume.
Identify one or two of your strongest qualifications and clearly explain how these skills apply to the job.
Refer to the job description, if applying to a specific position.
Demonstrate that you have researched the organization.
Explain how you are a good fit for the position and/or organization.
- Re-emphasize your interest in the position.
- Express your interest in an interview.
- State that you will follow-up with a phone call (make sure you do call).
- Thank the reader for their time.
Cover letter strategies
- Address your cover letter to a specific person. Figure out who this person is and their title. If you cannot find the contact information, address your letter with “Dear Hiring Manager.”
- Write your cover letter in the traditional business format (even if you are sending email).
- Customize each letter to the position by analyzing the job description and highlighting the experience, skills, and education that the employer is seeking.
- Align your skills and experience with the position requirements in the cover letter.
- Demonstrate your industry and company knowledge through the use of industry-specific keywords.
- Use a professional email account and be sure to name your attached resume using your name, i.e. Last Name_Resume or First.Last_Resume.
- Proofread, proofread, and proofread! Errors are not professional.
- Have someone else read your letter before you send it.
- Use matching paper and fonts for the cover letter and resume if you are sending via mail or in person. This shows continuity and professionalism.
Cover letter example
Customize your cover letter to the job/internship description:.
- Internship Name: Access Medical Sales and Marketing Internship (Monroe Brown Foundation) Organization: Access Medical, LLC
- Contact: Tianna Brown, email address, Phone: 269.276.0068, P.O. Box 50986, Kalamazoo, MI 49005, website
- General job functions the organization is usually hiring: Marketing/HR
- Brief Description of Internship: Access Medical is looking for an energetic intern candidate who is interested in learning the operations of a durable medical equipment company with a focus on sales and marketing.
- Required Experiences: Must be self-motivated with a strong work ethic.
- Qualifications: Schools: Four year college 3rd year, Four year college 4th year or more, Graduate School
- About Company: Access Medical is a home Medical Equipment provider serving the greater Kalamazoo community. Our staff is trained and knowledgeable in a wide variety of home medical equipment and supplies, which allows us to meet you and your patient’s needs. Access Medical strives to make a difference in peoples’ lives and in the greater Kalamazoo community.
Insert your name and address
Insert Today's Date
Insert Employer's Name and Title
Dear Ms. Brown:
I am a sales and business marketing major at Western Michigan University and I learned of the internship at Access Medical through Jane Baker at the WMU Business Internship Panel. Based upon the qualifications listed in Handshake, I am writing to express my interest in the position. Access Medical’s commitment to meeting the needs of patients and caregivers, along with my interest in sales, marketing and helping others, make a great combination that will benefit your company.
I pride myself on being a self-motivated individual in all areas of my life, especially when learning new things. For example, in order to learn more about my major, I was selected to be a part of the Business Externship Program, a collegiate level job shadow opportunity. I spent several days at Enterprise Rent-A-Car, learning the role of their sales managers and taking part in several client meetings and calls. I also pride myself on having a strong work ethic. This quality helped me receive two promotions to lead positions in my work at a local ice cream shop. I would utilize these qualities at Access Medical in order to learn the operations of a durable medical equipment company, and dedicate myself to the sales and marketing of your products.
I am confident that my professional and educational background, complemented by my strong work ethic and self-motivation, would be great assets to Access Medical. Although the attached resume outlines my accomplishments, a personal interview would be the only way to fully illustrate why I am an excellent fit for the position. Thank you for your time and consideration.
Cover letter checklist
Business format and overall quality of writing ability.
- The letter uses correct business format with date and addresses at the top, and a signature at the bottom. The letter is clear and concise, and grammatically correct. There are no spelling errors.
Section 1: Introduction
- This section identifies the position for which you are applying and explains why you are interested in the job. You have described how you heard about the opening. The wording is creative and catches an employer’s attention quickly.
Section 2: Identification of skills and experiences as related to position
- The letter identifies one or two of your strongest qualifications and clearly relates how these skills apply to the job at hand. The letter explains specifically why you are interested in the position and this type of job, company, and/or location.
Section 3: Closing
- The letter refers the reader to your resume or any other enclosed documents. The letter thanks the reader for taking time to read this letter. You are assertive as you describe how you will follow up with the employer in a stated time period.
Grammar is the foundation for communication. The better your grammar, the clearer your message. Of course we all make mistakes, but take extra precaution with your professional documents because with such intense competition in the job market, you don’t want to give hiring managers any reason to disqualify you for the position.
Tips for grammar
- Spell check – Be aware, spellcheck does not catch everything. For example, to has a different meaning than too.
- No text language – Always spell out your words. Casual language can give an employer the idea that you are not to be taken seriously. Avoid LOLs and emoticons… always.
- No contractions – Contractions are words that use apostrophes to replace letters. These sound more informal than you want to use in formal letters. For example, write (and speak) I am instead of I’m.
- Read it aloud – It is often easier to catch mistakes when we read something out loud, even if it feels silly! Try reading to yourself or having a friend read it aloud for you.
- Know the rules – When in doubt, look it up! A good rule of thumb is that commas go where you would naturally take a pause in your sentence.
Remember: It's all in the details
- This is someone’s first impression of you. If you claim to be “detail-oriented” or say that you have “excellent communication” skills, mistakes on your professional documents invalidate these claims as well as potentially the rest of your qualifications.
- If you failed to take the time to proofread and correct your professional documents for your application, you may not appear to respect or value a position with them.
Your professional documents represent your written communication skills. If their sample size of your written communication is one and you have a few errors in it or it does not flow well, a recruiter may assume you don’t possess this skill.
An email cover letter
Learn how to write a cover letter or email to respond to a job advert.
Do the preparation task first. Then read the text and tips and do the exercises.
From : Laura Mazzanti To : David Kelly, HR Manager Subject : Application for sales manager position
Dear Mr Kelly,
I am writing in response to the job advertisement on the ABC Jobs website for the position of sales manager.
I have five years of experience in sales. For the last three years, I have worked as a team leader, managing a team of 20 sales assistants in a large store. I have experience in hiring, training and managing staff. I have good communication skills and I can speak Italian, Spanish and English.
I have attached my CV with more information about my background and qualifications.
I look forward to hearing from you soon.
- Be specific in the subject line and say what job you are applying for.
- Start your email with Dear Mr/Mrs/Ms + person's surname.
- Say where you saw the advertisement.
- Say which job you're applying for. You can use the sentence I'm writing in response to the job advertisement for the position of … .
- Write a short paragraph to say why you're suitable for the job. Mention your education, qualifications, work experience or skills.
- Attach a CV (also known as a résumé in the USA) with more information about your qualifications and background.
- End by saying I look forward to hearing from you soon or I hope to hear from you soon .
- Sign off with Best regards or Best wishes .
What kind of information would you include in your CV or résumé?
Dear Mr. Vizitue,
I am writing in response to the job post on the DSGN Jobs website for the position of graphic designer.
I have 7 years of experience in design. For the last four years, I have worked as a freelancer with numerous creative projects and different types of clients. I have experience in motion design, infographics, typography, and artificial intelligence. I possess good communication skills and am fluent in English, German, and Finnish.
I have attached my CV along with my portfolio and additional information about my background and qualifications.
I hope to hear from you soon.
Best wishes, An Andre
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In my resume, I include information about my work experience, age, education, skills, and hobbies.
In my resume, I include some information such as personal information, skills, portfolios, relevant work experience, previous workplaces, reasons for leaving jobs, and some of my outstanding personality traits.
My CV includes job experiences, educational background, and skills. Those are essentials for a resume.
In my CV I include short info about me, my professional skills and my hobby with a few of jokes. It's welcome in IT)
The kind of information that we should include in a résumé: - Personal information (Name, date of birthday, email, address, phone number...etc) - Education career - Work experiences - Skills - Habits
In my opinion, would include in CV or resume , picture person ( uniform), also information personal, Education , skills and qualification.
I would include personal information, for example, name, age, phone. Of course, there will be my soft and hard skills, work experience. And a bit of smile.
I usually include information like: my last experience in other works, my principal skills and why I want the job.
I would write down personal information such as name, address, Educational attainment, relevant skills for the job and work experience.
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How to Write a Cover Letter
Advice for tackling one of the toughest parts of the job-hunting process.
Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.
No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?
- Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo
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Cover Letters - Crafting Your Cover Letter
Cover letters -, crafting your cover letter, cover letters crafting your cover letter.
Cover Letters: Crafting Your Cover Letter
Lesson 1: crafting your cover letter, crafting your cover letter.
You've found the job you want and have spruced up your resume in hopes of getting it. Now all you have to do is submit it, right? Not so fast! Every resume should have a great cover letter to go with it. So what's a cover letter? And why do you need one? This lesson will help you answer these questions as you explore interactive examples. Specifically, you will learn the purpose of a cover letter , identify the main parts of a cover letter , find out what makes a cover letter effective , and use several cover letter dos and don'ts as you write your own cover letter.
Watch the video below to learn some tips for creating a great cover letter.
What is a cover letter?
As discussed in our Resume Writing tutorial, prospective employers use your resume to learn about your education, skills, and work history, as well as who you are and how to reach you. Your cover letter has a slightly different purpose.
As the name implies, a cover letter is a document that introduces you and accompanies your resume. It is what a hiring manager will see first.
In a competitive job market, hiring managers may get hundreds of resumes for only one position. Going through all of them can be time consuming. To alleviate the time strain, most hiring managers will quickly read over or scan cover letters to decide which resumes to read more closely.
Cover letters provide YOU with an opportunity to:
- Demonstrate how well you express yourself and that you have researched the organization and position
- Tell prospective employers what position you’re interested in, why you are interested in it, and how you came to know about it
- Highlight a few key skills that demonstrate your qualifications for the specific organization and position
- Thank the hiring manager in advance for her time and consideration
Cover letters provide HIRING MANAGERS with a chance to:
- Decide whether to look at your resume
- Select a small number of resumes to read more closely
Both resumes and cover letters should be customized for each specific job opportunity . If you see a job posting that requests a resume, send both a cover letter and resume.
Include a cover letter every time you submit a resume for a job, even if you are emailing it or uploading it to a job board!
What are the parts of a cover letter?
A cover letter is really just a formal business letter that acts as an introduction to your resume. Because it is a formal business document, it should be in block business letter format . In this format, text is left justified (aligned on the left-hand margin).
- Date : This is the date the letter is written. We recommend using the Month Day, Year format, such as January 27, 2009.
- Address : For the address, you should provide your home mailing address followed by the hiring manager's address .
- Greeting: The greeting is an important part of your cover letter. It establishes who you are sending the resume and cover letter to. We recommend that you try to find the name of the hiring manager to use here. If you can't find a name, use a generic term like Staff Selection Team or Hiring Manager .
- Body : The body is the main part of your cover letter. This is where you explain what job you are interested in and how you learned about it . It should also present you as the best possible candidate for the job, and explain what actions you will take next.
- Close : Use a polite and professional phrase here, such as Sincerely, Respectfully , or Kind Regards .
- Signature : This area should contain your name, a written signature (if you're mailing the letter), and another way to contact you (such as a phone number or email address ).
- Enclosure line : Use this line whenever you include a separate item in the same envelope or email message. It will tell the recipient to look for the enclosed attachment, which will usually be your resume, but could also be samples of your previous work.
If you're sending a cover letter via email , you don't need to include the date , return address , or mailing address at the top of the page. Just include your own address and other contact information, such as your email or phone number, below your name in the signature area .
Writing an effective cover letter
To be effective, the body paragraphs of your cover letter must really sell you as the best candidate for the job. This area should highlight your accomplishments and qualifications, as well as explain how you can benefit the company. It should be easy to read and have a positive tone.
Each paragraph of your cover letter has a different purpose, and there are strategies you can use to make each paragraph effective.
Click the buttons in the interactive below to review the three body paragraphs in this cover letter:
The first paragraph can start with an introduction, but it should always start by stating which job you are applying for . Include the job name and number (if applicable). You should also mention where you found the job posting .
Try to include some details about the company you found while researching the job. This kind of detail can help to demonstrate your interest in the position.
Another good strategy in the opening paragraph is to explain your relationship with the company (if you have one).
The second paragraph should work to position you as the ideal candidate for the job . It should also describe your career accomplishments , demonstrate that they meet or exceed the job requirements , and explain how you will be an asset to the company .
You may want to use a bulleted list to make this section easier for the hiring manager to scan.
The third paragraph should request an interview or meeting, provide your preferred contact information , and thank the hiring manager for considering your application.
Cover letter tips
The following are some tips to make your cover letter the best it can be.
Gather all necessary information first
This includes the job description, name of the hiring manager, and any other research you have gathered about the company.
Some employers may want you to provide additional materials, such as writing samples, with your resume. Others might not accept applications that are sent via email. Before you respond to any job posting, read the directions carefully so you can provide exactly what is required.
Address your letter to a specific individual
If this is not possible, use a gender-neutral greeting, like Dear Hiring Manager or Staff Selection Team .
Write a rough draft
Focus on the purpose of each paragraph:
- In the first paragraph, introduce yourself, indicate the desired position, and explain how you came to know about the position.
- In the second paragraph, sell yourself as the ideal candidate by matching your experience with employer needs.
- In the final paragraph, request action on the part of the employer or explain what actions you will be taking to progress in the job search process.
Use good writing techniques
Characteristics of good writing for cover letters include:
- Using bullet points or bold text to highlight your qualifications
- Using concise and clear language; keep it to one page and focus on what you have to offer an employer
- Using correct grammar; have at least two strong writers edit and proofread your cover letter, and do not rely solely on a spell checker
- Using active verbs in the present tense to illustrate your skills; for example, I consistently exceed customer expectations by offering personal attention and product expertise.
- Varying your word choice; for example, if your specialty is product line management , try to find another phrase for the same function, such as family branding
Format your cover letter to be easy to read
This should be done only after you are completely satisfied with the content of your rough draft.
- Use default margins (1.25” for the right and left margins, 1” for the bottom margin).
- Single-space paragraphs.
- Double-space after the date, each address, the greeting, and each paragraph.
- Leave enough space for your signature.
- Use bold for emphasis and quick reading. Hiring managers will be skimming the letter, so anything you can do to make your qualifications stand out will help focus their attention on you.
- Use a default font that is easy to read, such as Times New Roman, Arial, or Tahoma.
Note: Our Microsoft Office tutorials cover formatting in more depth.
Consider using resume paper
If you want to make your application look extra nice, you can print your cover letter and resume on resume paper. Resume paper is sometimes also known as business or specialty paper, and it is thicker and rougher than regular printer paper. However, it's also more expensive, so you may not want to use it for every job application.
Mistakes to avoid
There are several things job seekers can do in their cover letters that can actually hurt their chances of getting an interview. You will want to avoid these mistakes.
- Don’t write “To Whom It May Concern” or "Dear Sir or Madam". If you don't know the person's name, use something generic and gender neutral, like Candidate Selection Team or Dear Hiring Manager.
- Don’t use slang , like I crushed the highest sales in my region three years running .
- Don’t use correction fluid or make corrections after a letter is printed. Reprint your letter if necessary.
- Don’t write a letter that's longer than one page .
- Don’t provide false information about yourself or your qualifications.
- Don't include erroneous information about a company.
- Don’t include personal information (avoid references to religion, family, etc.).
- Don’t write poorly (avoid using cliches, exaggeration, and typographical or grammatical errors).
- Don’t use form letters and mass mailings . Each letter should be tailored to a specific job.
- Don’t include photos unless it's specifically requested.
- Don’t confess weakness or apologize for lacking a qualification.
- Don’t use an improper tone (angry, demanding, desperate, confessional, or too enthusiastic).
- Don’t include salary information unless it's requested .
Open the Microsoft Word Cover Letter Template and Save it to your computer with a name that makes sense to you.
Enter your own information into the document as you progress through this activity by replacing the text inside the [brackets] . Remove the brackets as well.
The top of your cover letter
Refer to the picture below as you make changes to the top portion of your cover letter.
- Replace [ Month] [Day], [Year] with the current date.
- Replace [Your First and Last Name] with your own name.
- Replace [Your Street Address] and [City], [ST] [Zip Code] with the address where you live and receive mail.
If you do not have a contact name, you can omit this section or include a line that indicates what the letter is in response to, such as RE: Office Manager postion (Craigslist posting CR-01004-OM) . This can help the person handling the mail pass your cover letter and resume on to the correct person within the company.
- Replace [Endearment] [Social Title] [Hiring Manager Last Name], with an appropriate greeting, such as Dear Mr. Grantham or Ms. Keaton . Use social titles (e.g., Mr. or Ms.) ONLY when you know for certain an individual's gender. If you do not have a contact name, you can use something generic and non-gender specific such as Dear Staff Selection Team or Dear Hiring Manager . However, resume experts recommend trying to find the name of the person who will be hiring for the position.
The body of the cover letter
Refer to the picture below as you make changes to the body of your cover letter.
- Write your first body paragraph , replacing the text within the brackets with your own text. Include your name and the position (job name and number) in which you are interested. Explain how you came to know about the position. Make a personal or business connection to the company, if you can, or show what you know about the company.
- Write your second body paragraph , replacing the text within the brackets with your own text. Point out your accomplishments and qualifications that make you the best choice for the job. Focus on what benefits you will bring to the position or company. Think of it as what you can do for them . You may want to use bold text or a bulleted list to emphasize your strong points.
- Write your third body paragraph , replacing the text within the brackets with your own text. Tell them what you would like to have happen next. For example, I look forward to discussing how my expertise in customer service can benefit ABC Company. If I do not hear from you by March 3, I will be contacting you to ensure you have received and reviewed my resume. Don't forget to include a way for someone to contact you. For example, You can reach me at the phone number below after 4 p.m. daily if you have any questions or would like to further discuss my qualifications. Remember to thank the hiring manage for his or her time and consideration!
The bottom of the cover letter
Refer to the picture below as you make changes to the bottom portion of your cover letter.
- Replace [Close], with a polite and professional closing, such as Regards,.
- Hit enter several times to leave enough space for your signature, then delete [Your Signature] . When you have printed the final copy of your cover letter, be sure to sign your name neatly in this area.
- Replace [Your Name (typed)] with your full first and last name. Then, replace [A way to contact you] with either a telephone number or an email address, whichever you prefer as a means of communication.
- On the enclosure line, enter your own name (or the file name if you are submitting your resume electronically) in place of [Your Name] .
Don't forget to have several people review your cover letter before you send it out!
Need More Help? Go to our Microsoft Office tutorials to learn how to format a document in more depth.
- PODCAST : Katherine Mehr speaks with Sue Morem, Founder of Go For the Edge!, about how to create an effective cover letter.
- Karen Hansen discusses Resume, Cover Letter, and Interview Strategies for Older Workers at Quintessential Careers.
- Purdue University's Online Writing Lab offers a Resume Workshop page.
- Knock 'Em Dead Cover Letters: Techniques and Samples for Every Step of Your Job Search by Martin Yate
13 Short but Impactful Cover Letter Examples and Templates
3 key takeaways
- Step-by-step guide for writing the perfect short cover letter
- 13 example short cover letters for you to use
- How to use Teal’s AI Resume Builder to quickly and easily generate unique cover letters
In today's fast-paced digital world, attention spans are short. Because of this, it’s crucial for job seekers like you to learn how to write compelling and concise cover letters.
A short cover letter that’s customized for a specific position makes a great first impression, even when the hiring manager has limited time.
And for job postings that you're genuinely interested in, taking the time to craft a thoughtful cover letter is well worth it. It allows your unique voice and enthusiasm for the work to shine through.
The article below explains how to create a brief cover letter that gets results and showcases some samples you can use as inspiration throughout your job search.
Let’s get to it!
Why write a short cover letter?
Writing a short cover letter doesn't mean you're providing less value. It means you're placing a premium on clear and impactful communication, which, even by itself, underscores your professionalism.
In fact, there are a lot of reasons why it might be beneficial to stick with a short, concise cover letter.
- Efficiency : Short cover letters save time for both you and the hiring manager, allowing for quicker evaluations.
- Relevance : A concise letter ensures that every word you write directly contributes to showcasing your qualifications and aligns with the job's requirements.
- Engagement : A brief, compelling letter is more likely to capture the attention of busy hiring professionals, increasing the chances of them reading it.
- Clarity : Shorter letters are inherently clearer and easier to follow, making it more straightforward for the reader to learn your key strengths and motivations.
- Respect for time : It demonstrates respect for the time constraints of hiring managers, conveying your understanding of busy schedules and time management.
Outline of a short cover letter
In a concise cover letter, brevity is a strength. So, what parts of a cover letter should an abbreviated yet impactful document include?
- Briefly introduce yourself.
- Mention the specific job position you're applying for.
II. Why you're a fit
- Highlight one to two key qualifications or experiences that align with the job requirement (try incorporating relevant keywords from the job description).
III. Passion and enthusiasm
- Express genuine interest in the role and the company. (This is a great place to weave in a specific company value or mission.)
IV. Value proposition
- Quickly mention what you can bring to the organization regarding skills, achievements, or potential contributions using keywords from the job description.
V. Closing statement
- Politely thank the reader for their time.
- Include a call to action, like "Please contact me at [Your Phone Number] or [Your Email Address] to discuss my application or schedule an interview.
- Sign off with a professional closing, e.g., "Sincerely,"
- Include your name, email, and phone number.
How to write a short cover letter
Different than writing a general cover letter (which tends to be significantly longer), writing a simple cover letter requires some steps that focus more on language and precision.
Step 1: Research and prepare
Thoroughly research the company and job role to understand their specific needs and culture.
These details will help you make your cover letter more personalized, which can set you apart from other candidates. If you can find the hiring manager’s name, address them directly and use it in your cover letter greeting. This shows potential employers that you care about the detail
Step 2: Identify key qualifications
Select one or two of your qualifications or experiences directly matching the job requirements. (Use keywords from the job description to align your skills.)
Explain these briefly but with enough detail to illustrate your competence and how these experiences make you a great fit for the role.
Step 3: Prioritize recent relevance
Highlight only your recent career experiences relevant to the job. Avoid detailing every previous role, focusing only on what's applicable.
Step 4: Optimize Content Sections
Identify the most critical sections (e.g., qualifications, value proposition). Then, allocate space judiciously, emphasizing only the most impactful content that aligns with the role.
Step 5: Condense and simplify
Review your content for long phrases and unnecessary words. Aim to convey more with fewer words while maintaining clarity. (And do your best to use contractions whenever it makes sense. I.e., ”I’ll” rather than “I will” or “I’m” rather than “I'm.”)
Original: "I believe that I have the Python skills and 7 years of data experience that are relevant to this position." Improved: "I have the relevant Python skills and 7 years of data experience for this position."
Original : "In order to succeed in this role, I plan to proactively engage with cross-functional teams, leveraging my Agile project management expertise to improve collaboration." Improved : "To succeed in this role, I’ll proactively engage cross-functional teams, leveraging Agile project management expertise to improve collaboration."
Pro Tip: If you're looking to automate some of this process, let's say by writing your cover letter with ChatGPT or another AI program, copy and paste your content into the software, and prompt it to highlight any unnecessary filler words and phrases.
Step 6: Enhance clarity and readability
Review your content for clarity and readability. Make sure your message is easy to understand and flows smoothly—avoiding ambiguity.
Original: "I have experience working with diverse teams, which has given me valuable skills." Improved: "I've successfully collaborated with diverse teams on five major projects, resulting in a 20% increase in project efficiency." Best: "I collaborated with diverse teams on five projects, increasing project efficiency by 20%."
Step 7: Review, refine, and proofread
Carefully review your short cover letter for conciseness and relevance. Eliminate any additional words. Remember, every word should serve a purpose.
Then, proofread it (and then proofread it again!). You can also opt to use a tool like Teal's AI Resume Builder with features like a cover letter builder with spell check, which can help you write, edit, and identify typos or grammar issues.
Use Teal's AI Cover Letter Generator
With Teal, you can generate a tailored, impactful cover letter in seconds. Just match your existing resume with a specific job description, and the AI Cover Letter Generator will write a personalized letter based on your career information and position details.
It can be a game-changer for your job application process. Try it yourself and see.
Remember, your cover letter is your chance to make a first impression. Take the time to make it count. With the right approach, the use of a cover letter checklist, and a little help from AI, you can create a cover letter that stands out for all the right reasons.
13 great short cover letter examples and templates
Every person has different experiences and job stages, which means no two cover letters are built the same.
A short cover letter for an internship or for someone with no experience will be much different than a cover letter for someone at the senior or executive level.
Below are some short cover letter samples for various job stages. Use one of these short cover letter examples as inspiration for how to write a short cover letter and customize it based on your own experience.
1. Internship short cover letter example
Dear [Hiring Manager], I'm writing to express my interest in the summer intern position at Clara’s House. As a college student majoring in Communications, I've developed a keen interest in nonprofit work, and I'm excited about the prospect of contributing to the safe education of unhoused women. In my 200-hour practicum in my school’s Communications Department, I wrote 15+ press releases and boosted social media engagement by 9%. I also organized 5 large-scale events with 100+ attendees. My practical skills in media and event coordination make me an excellent candidate for this internship. I'm passionate about making a positive impact in the world, and I believe that Clara’s House is the perfect place for me to start. I'm eager to learn from your team and contribute my skills to outreach efforts. Thank you for considering my application. Please reach out to me at [email or phone number] if you’d like to discuss my qualifications further. Sincerely, [Name]
2. Entry-level professional short cover letter example
Dear [Hiring Manager], I'm excited to apply for the teller position at Centier Bank. As a recent graduate with a degree in finance, I focused my studies on financial analysis, investment, and accounting. I also gained hands-on experience in the accounting department of a local small business, where I was responsible for 100% of the bookkeeping, completed weekly payroll, and finalized annual tax preparation. I'm confident that my academic and work experience make me a strong candidate for this position. I'm detail-oriented, analytical, and have strong problem-solving skills, demonstrated by a 30% improvement in project efficiency in my last role. I'm also committed to delivering excellent customer service and am comfortable working in a fast-paced environment. I'm excited about the opportunity to work at your bank and contribute to your team. Thank you for considering my application. Sincerely, [Name]
Check out these entry-level cover letter examples for more samples of how to write a short cover letter.
3. Mid-level professional simple cover letter example
Dear [Hiring Manager], I'm excited to apply for the floor manager position at your production facility. With five years of experience in the operations industry, I've overseen the functions of various teams of 10+ employees, ensuring efficient and effective productivity while maintaining high standards of safety and quality—with a 97% safety record. I'm experienced with all aspects of production management, including scheduling, resource allocation, and performance management. My degree in business equipped me with the necessary knowledge to manage budgets and financial plans, as well as develop strategies to increase productivity and reduce costs, resulting in a 20% reduction in overhead for my last seven projects. I'm excited about the opportunity to bring my analytical skills and efficiency-focused experience to your production facility and contribute to the success of your organization. Thank you for considering my application. Sincerely, [Name]
4. Short cover letter sample for a senior-level position
Dear [Hiring Manager], With 20+ years of experience in the retail industry, including eight years in e-commerce, I was thrilled to see an opening for the VP of Marketing at Lynworks. In my previous roles, I've consistently increased profits by 5% YoY through a combination of strategic planning, effective team management, and a deep understanding of customer needs. I'm passionate about leveraging data and analytics to inform decision-making and identify opportunities for growth—evidenced by my GTM strategy for a flagship product line that increased market share by 10%. As a senior-level candidate, I'm eager to bring my leadership skills and expertise to a dynamic and innovative team. I'm committed to fostering a culture of collaboration and continuous learning, with an 87% employee retention rate, and I'm excited about the opportunity to contribute to growth and success at Lynworks. Thank you for considering my application. Please reach out to me at [phone number or email address] to discuss my qualifications further. Sincerely, [Name]
5. Short cover letter template for employment gaps
Dear [Hiring Manager], I'm excited to submit my application for the [Position] role at [Company Name]. As an experienced [title] with [X] years of experience, I'm confident that I have the [1-2 specific skills and qualifications from the job description] necessary to excel in this position. During a recent break in employment, I took the opportunity to focus on personal development and enhancing my skills through [titles of relevant certifications, education, or training]. I'm confident that these experiences have improved my expertise in [1-2 specific keywords from the job description]. I'm eager to bring my passion and expertise to your team at [Company Name]. I'm committed to contributing my best work and collaborating with others to [specific outcome from the job description]. Thank you for your time and consideration, and I look forward to the opportunity to discuss my qualifications further. Warm Regards, [Your Name]
6. Short cover letter template for a career pivot
Dear [Hiring Manager], I’m excited to submit my application for the [Position] role at [Company Name]. As someone with a diverse background in [previous industry/field], I'm eager to pivot my career toward [New Industry/Field], and I believe that this position is the perfect opportunity to do so. Through my [Number of Years] of experience in [Previous Industry/Field], I've gained valuable transferable skills such as [Relevant Skills] that I believe will be an asset to your team. I'm confident that I can quickly adapt to the demands of this new role and make a significant contribution to your organization. I'm excited about the prospect of joining a company that values innovation and growth, and I'm eager to bring my unique perspective and skill set to your team. Thank you for your time and consideration, and I look forward to the opportunity to discuss my qualifications further. Sincerely, [Your Name]
Pro Tip: For a more in-depth guide on writing a short cover letter for a career pivot, explore " How to Write a Career Change Cover Letter ."
7. Customer service simple cover letter template
Dear [Hiring Manager], I'm excited to apply for the [Position] role at [Company Name]. As a customer service representative with [X] years of experience, I'm confident that my [2 specific skills] and expertise align with the position’s requirements. Throughout my career, I've developed a deep understanding of customer service principles and have gained experience in [skill 1], [skill 2], and [skill 3]. Leveraging communication, conflict resolution, and collaboration, I consistently provide exceptional customer service and build positive relationships—maintaining a 98% customer satisfaction rate. In my current role at [Current Company], I've been responsible for [key project + metric], which has [impact]. Additionally, I have experience in [other relevant experience], which has given me a diverse set of skills and knowledge. I'm confident that my leadership skills, strategic thinking, and ability to motivate a team will make me a valuable asset to the management team at [Company Name]. Thank you for considering my application. Sincerely, [Your Name]
8. Accountant short cover letter template
Dear [Hiring Manager], I'm excited to apply for the [Position] role at [Company Name]. As an ambitious and detail-oriented Accountant with [Number] years of experience, I'm confident my skills and expertise align with your need for [specific pain point or need this role solves]. Throughout my career, I've gained valuable experience in a variety of accounting and finance tasks, including [skill 1], [skill 2], and [skill 3]—as evidenced by [metric + impact]. My strong analytical skills, attention to detail, and ability to work collaboratively have allowed me to consistently deliver 100% accurate and timely financial reports and analyses. In my current role at [Current Company], I've [accomplishment + metric], which has helped [impact]. Additionally, I have experience in [other relevant experience + metric], which has given me a diverse set of skills and knowledge. I'm eager to take on new challenges at [Company Name]. Thank you for considering my application. I look forward to discussing my qualifications further. Best, [Your Name]
Take a look at more short cover letter samples for accountants in these accountant cover letter examples .
9. Short cover letter example for a graphic designer
Dear [Hiring Manager], I'm excited to apply at [Company] as a Freelance Graphic Designer. With 5+ years of experience in SaaS graphic design and a portfolio that includes over 100 diverse SaaS projects, I'm well-equipped to contribute to your innovative team. I admire [Company's] commitment to excellence and social responsibility. My track record includes boosting client engagement by 30% and a 24% increase in user activation through targeted design strategies using Figma, Marketo, and Adobe Creative Suite, and I'm eager to achieve similar results with you. Thank you for considering my application. I look forward to the possibility of driving your creative vision with measurable success. Best, [Name]
10. Hospitality short cover letter template
Dear [Hiring Manager], I'm excited to apply for the [Position] role at [Company Name]. As a dedicated and experienced [Title] with [X] years of experience, I'm excited to take my career to the next level and apply for a management position. Throughout my career, I've developed a deep passion for [specific industry] and have gained experience in [skill 1], [skill 2], and [skill 3], which I’ve leveraged to [metric-based statement]. In my current role at [Current Company], I've been responsible for [key project + metric], which has [impact]. I'm confident that my experience and management skills will make me a valuable asset to the management team at [Company Name]. Thank you for considering my application. Please contact me at [phone number or email]. I look forward to discussing my qualifications further. Sincerely, [Your Name]
11. Short cover letter sample for a software engineer
Dear [Hiring Manager] I'm eager to apply for the Software Engineer position at [Company Name], bringing 10+ years of experience and a mastery of Java, C++, and Python. My background includes successfully launching a mobile app that increased user retention by 40% within the first six months, a testament to my focus on delivering user-centric solutions. At [Company Name], I see the chance to join a leader in tech innovation, and I am ready to bring my hands-on experience with Scrum and Agile methodologies to your dynamic team. I look forward to possibly contributing to your mission and discussing how my coding expertise and proven track record can further your company's success. Please contact me at [email] or [phone number] whenever you’re available. Warm regards, [Name]
12. Human resources short cover letter template
Dear [Hiring Manager], I'm excited to apply for the position of [Position] at [Company Name]. With a track record of [success metric] in supporting and engaging employees, I'm confident that I'm the ideal candidate for this position. Throughout my career, I've developed a passion for employee engagement and have actively sought opportunities to contribute to this area. I believe that the well-being of its team members drives a company's success, and I'm committed to using my skills in [skill 1] and [skill 2] and expertise in [specific keyword from the job description] to create a positive and productive work environment. I'm eager to bring my experience in [2 skills and an accomplishment metric] to your team at [Company Name]. I'm confident that my enthusiasm for employee engagement, along with my experience in HR, make me an ideal candidate for this role. Thank you for considering my application. Sincerely [Your Name]
13. Short cover letter example for a sales manager
Dear [Hiring Manager], I'm writing to apply for the Sales Manager role at [Company]. My 6 years in sales, marked by a 30% boost in revenue at Mahovlich, Co., reflect my ability to surpass targets and grow business. I'm drawn to the dynamic atmosphere at [Company] and your push for tech excellence. My background in leading teams of 10+, formulating sales strategies, and fostering client relationships makes me ready to help drive your company's revenue growth—evidenced by my track record of expanding key accounts by 25%. I admire your commitment to a collaborative culture and am eager to join your pursuit of innovation. My strategic approach and adaptability can contribute substantially to your revenue goals. I look forward to contributing to your team and am available to discuss how my experience can meet your needs. I’ve also attached my resume for your consideration. Sincerely, [Name]
See more short cover letter samples in these sales manager cover letter examples .
FAQs about short cover letters
How long should a short cover letter be.
When it comes to the length of a short cover letter, less is more.
Aim for brevity and clarity above all else. As a general guideline, a short cover letter should be between 100 and 200 words, or about half a page, single-spaced.
This length is just enough to express your interest in the job, showcase your relevant skills, and leave the hiring manager eager to learn more about you from your resume. Remember, the goal is to be concise and impactful. You want to grab their attention and make a strong impression without overwhelming them with too much information.
When should I use a short cover letter?
Short cover letters are ideal in scenarios where you know the hiring process is fast-paced or the recruiter is dealing with a high volume of applications.
Instances such as applying for a popular role or during peak hiring periods, like graduation season, are perfect examples.
In these cases, a succinct and focused cover letter quickly highlights your key qualifications and showcases you as a candidate worthy of further exploration. A well-crafted, concise cover letter not only respects the hiring manager's time but also piques their interest in your potential fit for the role.
When shouldn’t I use a short cover letter?
While short cover letters can be highly effective, there are situations where a more comprehensive cover letter may be better.
Positions that demand extensive experience, specific certifications, advanced educational qualifications, or complex skill sets often require a more detailed approach.
In these cases, you'll want to devote enough space to discussing how your unique combination of skills, qualifications, and experiences makes you the ideal candidate.
If the job description asks for a deep dive into certain competencies or a lengthy history of achievements, a longer cover letter can help you paint a comprehensive picture of your professional journey and precisely align your skills with the job requirements.
Need a short cover letter? Teal can help!
Crafting a memorable cover letter boils down to personalization, relevance, and clear, engaging writing. And while this might seem like a tall order, it’s much easier with the right tools in your belt, like Teal.
With Teal, you can leverage AI technology to create a short, standout cover letter tailored just for you— and the specific jobs you’re applying to.
Ready to take the next step in your career? Start building strong, memorable cover letters to land your next interview. build strong cover letters that land your dream job.
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