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How to Write a Cover Letter for a Recruitment Consultant

Last Updated: May 20, 2023 Approved

This article was co-authored by Katherine Kirkinis, Ed.M., MA . Katherine Kirkinis is a Career Coach and Psychotherapist who has served as a career expert for Forbes, Medium, Best Life, and Working Mother Magazine, and as a diversity and inclusion expert for ATTN and Quartz. She specializes in working with issues of career, identity, and indecision. She has doctoral-level training in career counseling and career assessment and has worked with hundreds of clients to make career decisions through career assessments. She is pursuing a doctoral degree at The University of Albany, SUNY where her work focuses on diversity and inclusion, racism in the workplace, and racial identity. She is a published author and has been featured in academic journals as well as popular media outlets. Her research has been presented at 10+ national APA conferences since 2013. There are 7 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, several readers have written to tell us that this article was helpful to them, earning it our reader-approved status. This article has been viewed 778,456 times.

Recruitment consultants work with businesses to match job seekers to open positions. When they believe a certain candidate will match a particular job, they forward the applicant's information to the business for further review. Writing a cover letter to a recruiter is your first step in getting a job, and you can follow these steps to make sure that cover letter is perfect.

Sample Cover Letters

Writing Your Cover Letter

• If you're unaware of the recipient's gender, then use the person's full name after "Dear."

• The opening sentence should read something like: "I am writing with interest in being matched with a job in sales and customer service."

• A good introduction would be: "I am a recent graduate of Rutgers University, where I majored in management."

• Recruiters may or may not advertise the companies that they work with. If the recruiter you're writing to has made this information public, mention the specific companies you're interested in working for. This demonstrates that you're a serious candidate who has done research into the job you want.

• Remember that this section shouldn't just restate your resume; the recruiter already has your resume. What it should do is elaborate on some points that don't get fully covered on your resume. For example, you may have done an internship for a semester. This is only one line on your resume, but you can elaborate on how it gave you invaluable skills and experience for the job you're seeking.
• You can also bring up experience that isn't on your resume. For example, tutoring your neighbor might not be suitable for a resume, but you can mention how this experience gave you a sense of responsibility, which will help you in the job you're seeking.

• Look at the transferable skills you've attained. For example, if you're looking for a job in sales, you might not think your stock worker position at a retail store gave you much experience. But if you dealt with customers, that means you've gained customer service experience. These skills easily transfer over to dealing with potential clients for your company.
• If you've never had a job, things you've done in school can also be applicable. You might have given a classroom presentation. That means you have public speaking experience. Other classroom experience that gives you job skills are the ability to meet deadlines, multitask, and work under pressure.

• Your closing should sound something like this: "As you can see from my qualifications, I am an ideal candidate for a position in sales and marketing. I greatly look forward to hearing from you and speaking further. Thank you very much for your time and consideration."

Getting Ready

• What was your area of education?
• What are your past experiences?
• Have you had a job in the past that you enjoyed?
• Consider whether you intend this as a career or as a temporary job. You might be more willing to compromise over a temporary job than over a lifelong career.

• Recruiters will typically say so if they recruit for certain jobs and positions, so make sure you read their website or posting carefully.

• Read Make a Resume for tips on putting together a strong resume.

• Place your name, title, and address on the top left of the paper.
• Place the date below this.
• Put the person's name, title, and address below this.
• Address the person appropriately. Start with "Dear Mr." or "Dear Mrs."
• Have 1-inch margins around the paper and use single spacing. Don't indent, just use a double space in between paragraphs.
• Use an easy-to-read font such as Times New Roman or Arial, in 12-point font.
• End with "Sincerely," then leave 4 lines so you can manually sign your name. Below this, type your name and title.

Expert Q&A

• Always use standard fonts, margins, and paper when writing a cover letter. Your originality should come through in the content, not the form of your letter. Thanks Helpful 0 Not Helpful 0

• Do not take on an overly conversational tone. Although your letter should sound good when read aloud, it should be professional and polite. Thanks Helpful 1 Not Helpful 0

You Might Also Like

Expert Interview

Thanks for reading our article! If you'd like to learn more about writing a cover letter, check out our in-depth interview with Katherine Kirkinis, Ed.M., MA .

• ↑ https://writing.wisc.edu/Handbook/CoverLetters.html
• ↑ Katherine Kirkinis, Ed.M., MA. Career Coach & Psychotherapist. Expert Interview. 7 March 2023.
• ↑ http://career-advice.monster.com/resumes-cover-letters/cover-letter-tips/5-simple-steps-to-a-successful-cover-letter-hot-jobs/article.aspx
• ↑ Jonathan Soormaghen. Career Coach. Expert Interview. 7 October 2020.
• ↑ https://money.usnews.com/money/blogs/outside-voices-careers/2010/11/30/the-6-worst-ways-to-pick-a-career
• ↑ http://www.letterwritingguide.com/request.htm
• ↑ http://businessletterformat.org/

About This Article

To write a cover letter for a recruitment consultant, start by placing your name, title, and address in the top left corner. Next, include the date one line below that, and the recipient's name, title, and address one line below the date. Then, greet the person with the salutation “Dear” followed by their full name. In the body of the letter, state the position you’re interested in, along with your relevant skills and interests. Close the letter by reinstating why you’re a good choice, and sign the letter “Sincerely,” followed by your name. For more cover letter writing tips, like how to format using proper spacing and margins, read on! Did this summary help you? Yes No

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Sample Cover Letter to Recruitment Agency

No matter what you do for a living, having the right recruiter in your corner can help you land the job of your dreams. In fact, some companies only hire through recruitment agencies. So going through one is your only chance of breaking into the industry.

Yes, some recruiters work with all job seekers. However, the truth is that the best recruiters with connections to high paying jobs are selective. You’ll need to impress them with a great cover letter and resume. That’s why we’re providing you with these helpful writing tips, followed by a sample cover letter to a recruitment agency.

How Do I Write a Cover Letter to a Recruitment Agency?

Your cover letter structure will slightly differ depending on whether you are approaching a recruitment agency out of the blue or follow-up with a recruiter you’ve connected with earlier (e.g. via LinkedIn). 

In the first case, your cover letter will be somewhat more formal, and perhaps even somewhat generic since you are not petitioning for a specific position. 

If you do, however, was invited to apply for a job by a connection, keep your cover letter more personalized and aligned with the scope of positions you are after. 

In both cases, however, it helps to follow this simple structure for writing a cover letter:

• Introduce yourself and mention your credentials in the opening paragraph
• Detail the type of work you are looking for and your most marketable skills in the body 
• Close the cover letter with a call to action offering the recruiter to meet up for in-person or over video conferencing. 

Now let’s take a closer look at how to put the above framework to practice.

How to Address a Cover Letter to Recruiter Agency

Cover letter salutation is the first “stumbling block” for many candidates. Since you are approaching an agency, not a direct employer, it may be hard to determine who will be reviewing your letter.

Respectively, go with a “safe option” and address your cover letter to a recruiter agency by:

• Using the company business name 
• Mentioning the point of contact listed on the website
• Referring to a recruiter you may know

Pro tip: You can try email lookup tools such as Voila Norbert to find email addresses, associated with the recruiting agency. Then choose an email, associated with a specific person, and email them directly. 

If you read our other posts about writing cover letters , you already know that your cover letter is your chance to share your enthusiasm for a particular job and show that you did some research on the employer. In this case, however, you’ll want to ignore that advice entirely.

With a recruiter, stick with the relevant facts only, and keep your letter short . That’s not to say that you should be abrupt or terse. It’s just that your recruiter is very busy. They want to quickly determine whether they can help you. Then, they want to get to work doing just that. Save any information about being a cultural fit, or excited about the opportunity to work for a particular company for later in the process.

State Your Needs Clearly

The more direct you are about your needs and expectations, the better your recruiter can help you. Outline details such as:

• Your willingness to travel
• Companies that interest you
• Salary expectations
• Your preference regarding contract/temp work.

No recruiter wants to waste their time on submitting you for jobs that will not interest you. Finally, don’t forget to let them know if you are willing to relocate, and where you are interested in going.

Try something like this:

‘Because I have more than a decade of experience as a Systems Analyst, I’m only interested in jobs that pay at least 75 dollars per hour. I am willing to travel, as long as the benefits include an attractive per diem, and I can be home at least 20% of the time. My preference is to accept permanent positions, but I will consider contract to hire.’

Outline Your Availability

A recruiting agency employee will want to know two key pieces of information. First, when will you be available to start a new position. If you’ll need two weeks after accepting an offer, let them know that. Otherwise, give a firm date if you can. Next, you’ll need to include when you are available for interviews. Here’s an example:

‘I am prepared to give notice at my current employer immediately upon accepting an offer. However, to properly close out any open projects, I will need to provide 30 days’ notice. ’

Disclose Any Conflicts

This is a tough one. Every recruiter is different. Some will absolutely not work with you if you are working with other headhunters . Others will request that you agree to drop other recruiters and work only with them. There’s a reason for this. It looks bad for a recruiter when they double submit a job seeker to a client.

As part of your cover letter, be certain that you disclose the names of any other recruiting agencies you’ve worked with, and where you’ve submitted your resume within the past six months. You can do this with a simple bulleted list:

“I’ve worked with the following recruiters and employers.

• Data Staffing
• Eastern Missouri Technical Recruiting
• Sacramento Board of Education

Cover Letter Example to Recruitment Agency in .docx Format

Download example (Word version)

Sample Cover Letter to Recruitment Agency – Text Format

Our mutual friend, Chuck Lewis suggested that I reach out to you. My name is Ellen Ninja, and I am a programmer analyst with six years of experience in software development for the banking and finance industry. I am interested in making a change and would like to find a job as a software developer in the South Florida area. Your office comes highly recommended by Chuck and several other IT specialists in my network. I believe that my qualifications will make it reasonably easy for you to find a placement for me.

To help you get started, here is a brief list of my needs, expectations, and potential conflicts of interest:

• Salary requirements: $75-85K annually with benefits
• Willing to relocate to any larger metropolitan area south of Miami
• Have worked with RH Associates in the past 6 months
• Interested in Working with Banks, FinTech companies, credit bureaus, and retail companies.

I am currently between contracts. Because of this, I can start any new position immediately.

Thank you in advance for adding me to your list of job seekers. I’ve included my resume as well as a letter of recommendation. I look forward to speaking with you further.

Ellen Ninja

Should I Send a Cover Letter to a Recruiter?

As a rule of thumb, you do. It might not always be a standard cover letter though, but rather a letter of introduction (LOI), explaining your professional background, key qualifications, availability, and jobs you are looking to get. If it’s your first time contacting the recruiter, it’s best to keep the above brief and also inquire whether they are currently looking to fill in any roles in your industry and what would be the best way to forward them your resume.

“Thank you for connecting with me. I’ve noticed that your firm specializes in hospitality staffing. So I was wondering if you are looking for full-time bartenders at the moment. I’m a winner of the National Bartending Competition 2019 and previously worked at the Hilton Hotel, as well as catered at private events for GM, Siemens, and a number of other private customers. What would be the best way to send you over my resume?”

What Should I Say in an Email to a Recruiter?

Once you get the recruiter’s private email, be sure to follow up with all the information they requested in their earlier message (if you’ve communicated earlier).

If you happen to have been passed on a recruiter email by a friend or colleague, start with a more general introduction. Include the following details:

• Reason for contacting
• How you obtained their contact details
• Brief summary of your skills and work experience
• Current job status
• Availability 

Most will get back to you with either a more detailed intake form or request a copy of your resume and other relevant documents. Also, most will briefly explain the next steps and any other terms of collaborating with them or the agency they represent.

Final Tip: Do Your Research

If you submit a cover letter with salary requirements that are too low or too high, potential recruiters won’t consider you in any case. The same is true if you show interest in a company or industry for which you are a poor fit. Before you send your cover letter, be sure that your salary requirements and other expectations align with reality.

Other Cover Letter Samples

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A huge collection of cover letters created by a ninja team of writers and career advisors. Learn how to write, style and file cover letters that employers actually enjoy reading.

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Writing a Cover Letter to a Talent Agency

• Musical Theater
• Stand Up Comedy

Writing a polished "cover letter" to either introduce yourself to or to follow up with a talent agent is important when requesting a meeting to discuss representation.  A "cover letter" is a way to introduce yourself, introduce your "product" (yourself) and request a meeting with a prospective talent agent.  A cover letter may be submitted via email or by post.  Here are 4 tips to follow when writing a cover letter to a talent agent!  

1)  Keep Your Cover Letter Short and to the Point

A cover letter should be fairly short in length.  It isn't necessary to write a long essay to a potential talent representative.  Writing a short paragraph or two is usually sufficient!  

Your cover letter will need to include a few sentences which tell a prospective agent a little bit about yourself and what you are seeking.  For example, how long have you been an actor, and what type of representation are you looking for?  Are you submitting to an agency for theatrical representation, commercial representation, print representation or all three?  And in which city are you seeking to work?  Be sure that you clearly state what you're looking for.  

Without going into extreme detail, point out some of the work that you have accomplished so far in your acting career, such as briefly mentioning any roles that you have booked, projects that you have worked on in the past, or projects that you're currently working on.  (This includes mentioning projects that you're working on independently, like creating a "YouTube" channel or series, for example!)    

2)  Always Be Honest!  

This should go without saying, but when writing a cover letter, always be honest.  Showing an agent that you are busy and proactive in your career is helpful, but always tell the truth about which projects you've worked on and with whom you have worked, as well as where you have studied your craft. (Fabricating this information is never a smart idea; however, unfortunately I have heard stories of actors doing this.  Don’t be one of them, actor friend!)  

If you're just starting out or do not have a lot of acting experience or credits, be honest about it.  You can explain that you are eager to work and mention some of the classes that you may currently be enrolled in.  (We actors should always be in a good acting class!)  Many agents are interested in meeting with new talent as well as seasoned professionals.  

Additionally, be sure to include some examples of what you hope to achieve in your acting career and why you feel that this particular agent can help you to get to the next level.  

3)  Give Examples of Why an Agent Should Meet With You

You’ll want to capture an agent’s attention and make her/him want to meet with you.  A good way to do this is to let he or she know what makes you stand out among the crowd, and what you believe you can offer to our industry!  You can offer a tremendous amount to the entertainment business simply by being you and expressing yourself as an individual.  Consider including a couple of sentences about something that is totally unique about you!  After all, you are one of a kind , and that is awesome!

4)  Include Your Headshot and Resume  

When writing a cover letter, always remember to include your headshot and resume .  If you have links to a personal website, a blog, an acting reel , or a YouTube Channel for example, include them too!  

The bottom line is to keep your letter simple, thoughtful, factual and educational.  A casting director once told a group of us actors that when writing a cover letter, even a very simple message with a link to your work or website can be effective!  The goal is to capture an agent’s attention, learn a little bit about you and keep them wanting more!  

Cover Letter Example

For your reference, I have attached an example of a cover letter to a talent agent below:

Dear (Agent): Hello! My name is Jesse Daley; I’m an actor living and working here in Hollywood, California. I am currently seeking new commercial and theatrical representation, and I'd love to meet with you to discuss the possibility of working together. Both the small size of your agency and your experience in the industry are very impressive. I believe that we’d make a great team! I have attached two headshots, along with my resume. I've also included links to my websites. On my websites, you'll find my YouTube Channel (where I love to sing and connect with amazing people!), you’ll find my acting reel, and you’ll also see my work as a writer. Thank you so much, (agent’s name).  I look forward to hearing from you! Jesse Daley

Make sure to include your contact information (email address and phone number) at the end of the letter, as well as links to your website if you have a relevant one.

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Should I Send a Cover Letter to a Recruiting Company?

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How to Tell an Employer You Have Other Interviews

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Sending a cover letter to a recruitment agency for a job is an excellent way to show your initiative and drive. Recruiters and headhunters assist you in your job search, provided they believe you have the skills and qualifications their clients are looking for plus the ability to present well in interviews.

A recruiter's client base is comprised of employers looking for qualified candidates; therefore, the recruiter's priority is to serve the employer. Introduce yourself to a recruiter just as you would an employer. You send a cover letter and resume to an employer before you would expect an interview.

Recruitment Agency Process

Employers pay fees to recruiters who find them suitable employees. When the recruiter is given the exclusive on a job, she receives a partial payment from the employer to start the search, as explained by Indeed Career Guide . Once a final candidate is selected, vetted and accepts an offer or signs an employment agreement, the employer pays the recruiter the remaining fees or spreads the payment of remaining fees over the course of a year.

Recruiters who don't have exclusives on job vacancies compete with other recruiters to find a candidate the employer wants to hire. In this instance, payment to the recruiter is contingent upon producing the right candidate. Your cover letter is your first opportunity to show the recruiter that you are the right candidate.

Contacting Recruiters

Recruiting companies don't work for job seekers; employers are a recruiting company's clients. The recruiter might give you tips on how to package your qualifications, but you must first demonstrate that you have a fundamental understanding of the job search process. It's your responsibility to make a favorable impression on the recruiter and one effective way is sending a cover letter with your resume.

Send your cover letter and resume to the recruiter before you call. Submitting an introduction letter for a recruitment agency shows initiative and professionalism. When the recruiter can refer to your materials while talking to you, it makes for a more productive conversation.

Cover Letter Essentials

When you're interested in just one job vacancy that the recruiting has, reference it in your cover letter. Otherwise, compose a letter for an employment agency that says you're exploring career options in your field. In your first paragraph, introduce yourself and explain why you're writing.

Complete your introductory paragraph with a few sentences about your qualifications. In your second paragraph, use bullets for three to five key achievements in your line of work, suggests Seek . For example, if you're in sales, describe your highest-producing sales project or how many years you topped your revenue goals.

The final paragraph of your cover letter should express an interest to meet with the recruiter in person. Also, indicate when you'll follow up with a phone call and invite him to call you in the meantime. Follow up with the recruiter when you say you will.

Meeting Preparation

Prepare for your meeting with the recruiter like you would any other job interview. Practice responding to standard questions for the type of work you're seeking, as well as questions about your work style, and the type of organization you believe would benefit from your skills and qualifications. Interaction with the recruiter should foster communication about your career goals, so keep an open mind. If you target a specific job and don't get it, stay in touch with the recruiter for future openings.

• Indeed: How to Find a Headhunter to Find You a Job: With Tips and FAQs
• Seek: What Recruiters Look for in a Cover Letter

Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. She holds a Master of Arts in sociology from the University of Missouri-Kansas City. Ruth resides in the nation's capital, Washington, D.C.

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• How to Address a Cover Letter...

How to Address a Cover Letter to Recruiter or Hiring Manager

5 min read · Updated on November 24, 2021

Knowing how to effectively address a cover letter makes you a very visible and appealing candidate.

Did you know that the cardinal rule of cover letters is personalization? It impresses a hiring manager or recruiter because it tells them you took time to research the specific information for the letter rather than sending a generic version.

What many people forget, however, is that the greeting or salutation in a cover letter must also be personalized with the hiring professional's first and last name whenever possible.

There are several effective ways to find the hiring manager's name for your greeting — and some acceptable back-up strategies when you can't. Either way, knowing how to address a cover letter effectively can prevent you from ending your hiring chances before they even begin. 

When you know the hiring manager's name

More often than not, you'll be given the name of the hiring professional or the manager that you'll work for. Whoever it is, use their full name (first and last name) in the greeting. 

If you cannot definitively tell the gender of the hiring person, do not use a gender-based title such as “Mr.” or “Ms.” in the greeting. Instead just use the person's full name.

For example, Alex Johnson could be male or female. To avoid a gender mistake, use Dear Alex Johnson, Hello Alex Johnson, or simply Alex Johnson .

However, professional titles such as “Professor” or “Dr.” are definitely acceptable as a cover letter salutation and should be used as a sign of respect. Be on the lookout for these and other titles to include.

How to find a hiring manager's name for your cover letter

If you're not given the name of the hiring manager, here are some effective ways to discover their name by using:

The job description: Check this document for the hiring manager's name. While it's not generally listed, you never know. If it's not obvious, there's also a trick to quickly discover an email in the job description that might contain the name; while in the document, press Ctrl +F or run Command + F and search for the @ symbol.

An email address: If you discover an email address, it may not have a full name but rather a first initial and last name or just a first name like [email protected] or [email protected] . A Google search combining the person's name as shown in the email and the company name might find you the person's full name.

 A LinkedIn post: A name connected to the LinkedIn job posting is probably that of the hiring professional who posted it, so use that name in your greeting.

The supervisor's title: It's more likely that a job description will list who the new hire will report to — such as the director of accounting — without listing a name. In this case, there are several search options:

Search the company's website for listings of staff members by title.

Run an advanced LinkedIn or Google search for all directors of accounting at that specific company.

Check with your network for someone who might know the person's name or search the appropriate professional networking sites.

Contact the company by phone or email. Tell them you're applying for [job title] and want to address your cover letter to the right person.

In the end, this research can be the difference between making a great first impression and getting noticed for the position — or getting totally ignored by the hiring manager. 

Acceptable options in lieu of a name

If you try the steps above and come up empty, there are still some alternative greeting options that will put you in a professional light.

The idea is to show that you've read the job description and tailored your greeting based on the company department where the job is located, the hiring manager's title, or the team with which you'll potentially work.

Some good examples include:

Dear Head of Design

Hello IT Department

Dear Accounting Manager

To Company ABC Recruiter/Hiring Professional

Hello Marketing Hiring Team

Dear Customer Support Hiring Group

Dear Human Resources

If you still can't find any specific name or department information, go with “Dear Hiring Manager.” It sounds professional and it's not gender-specific. In fact, a recent survey of over 2000 companies by Saddleback College showed that 40 percent preferred “Dear Hiring Manager” as the best greeting when a manager's name can't be found. 

“Dear Sir or Madam” is another option that works because it's gender-neutral and respectful. However, it sounds a bit old-fashioned and may signal a hiring professional that you're an older worker or just not aware of other greeting options. It's perfectly acceptable, but the better choice is “Dear Hiring Manager.” 

In the end, an actual name or any of the alternative examples will let you stand out from the crowd, so do your best to find and use those whenever you can.

Never leave the greeting blank

Whatever information you may or may not find, it's important to never leave your greeting line blank.

A blank greeting line can make you come across as lazy or rude, or imply that you simply don't understand how to write a cover letter — all of which will immediately put you out of contention for the job. There's no reason to leave the greeting blank when there are so many options that can be used effectively.

When you spend the time and effort to personalize your cover letter, you don't want to come across as “just another candidate” by using a generic greeting or no greeting at all.

A personalized greeting will impress any hiring professional, increasing the chance they'll read your entire cover letter — and ask you for an interview.

Not sure if your cover letter is cutting it? Our writers don't just help you with your resume . 

Recommended Reading:

Do Hiring Managers Actually Read Cover Letters?

5 Things to Say in Your Cover Letter If You Want to Get the Job

How To Write a Cover Letter (With Example)

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Cover Letter Guide 2022 and Examples

• August 13, 2021

Are cover letters necessary in 2022?

The utility of the cover letter will vary between jobs and between job seekers in Austin . While somewhat old fashioned, cover letters are a nice way of introducing yourself and expressing your interest in the job.

We are often told that recruiters spend 6-10 seconds per resume in the initial evaluation. So then what’s the point of a cover letter and does it still get read?

For our part at  Peak Performers Staffing Agency , cover letters are nice to have though are not a requirement for our process. Recruiters usually read cover letters if they’re included, though we look at a resume first. Also, on occasion we may advise you to compose a cover letter to our clients prior to a submission so we can help you better market your talent.

When to use a cover letter

Cover letters are ideal if you’re not the obvious choice candidate..

The first reason you might want to include a cover letter is if you’re not the first and most obvious choice for a candidate. If you’re doing a career shift or you’ve been out of work for a while, a cover letter gives you a chance to tell your story and showcase your unique value as well as overcome their concerns about hiring you.

Cover letters are ideal if you’re in network.

Similarly, a cover letter helps hiring managers connect the sheet of paper to the human. If you have the competitive advantage of network connection (which is a significant competitive advantage), a cover letter is a great way to highlight those connections to make sure you don’t lose that edge.

Cover letters help you expand on your resume.

If you’re really struggling to fit all your experience onto your resume or struggling to showcase your unique skills in the resume format, a cover letter lets you work outside this box.

Sometimes cover letters are expected.

I’ve known hiring managers who will not consider hire someone unless they send a thank you note after an interview. Similarly, some hiring managers and some industries expect you to spend time wooing them. Academia and positions where the candidate pool is smaller and more specialized often expect a cover letter to be considered.

Not many people do write cover letters…so you may want to.

You may want to do use a cover letter just because many people don’t. When you’re struggling to stand out from the crowd, these gestures can make you unique enough to get noticed.

Cover Letter Tips

Don’t rely on the cover letter to tell your story..

A cover letter may or may not get read. So make sure that it’s supplemental to your resume and a “nice, personalized touch” that will help you stand out between multiple qualified candidates. In addition to a cover letter, I recommend putting in a brief statement at the top of your resume about what kind of role you’re seeking and a summary of your qualifications.

Cover letters can be helpful if you’re not the obvious choice candidate.

If you are attempting to switch careers or get back into the job market after an employment gap, cover letters can help you overcome objections or add more context and explanation to your candidacy.

Make sure to customize your cover letter.

Too often, when I do see cover letters, they are very obviously copy-pasted from a template. Job seekers won’t bother to customize the thing that’s supposed to be a personal touch! If you’re using “Dear Sir or Madam,” you probably haven’t done enough networking and research into the organization for the cover letter to be truly impactful.

Emphasize your network connection/referral.

As a follow up to the previous point, if you have a personal connection into an organization, a cover letter is a great way take advantage of this network. You can name drop your connection, and it increases the odds that your application will get seen and will spark a conversation about you.

Watch for typos on your cover letter.

You want a cover letter to be the best representation of yourself. Since it’s a bit of a formal document anyway, if you can’t make it typo-free and grammatically sound, I’d skip it as it may jeopardize your candidacy. Attention to detail is important.

Cover letters are a great follow up.

What I also see is a cover letter used as a follow up after you apply . I think it can have a good value used this way!

Cover Letter Example

It’s still good to have a template even if you don’t think you’ll need to use a cover letter often. All job seekers should have a cover letter template they can customize and send at a moment’s notice. Some employers still require it as part of the application process. Indeed has an amazing  library of sample cover letters . You can also check out this previous article on Peak’s site with tips for writing a good cover letter .

Myles @ Peak

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Staffing Specialist Cover Letter Example

Get more job offers and get inspiration for your new cover letter with this outstanding Staffing Specialist cover letter example. Copy-paste this cover letter sample as it is or try to redesign it using our HR-approved cover letter builder.

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Staffing Specialist Cover Letter Example (Full Text Version)

Elisabete Silvestre

To whom it may concern,

This letter is in regards to my interest in applying for the Staffing Specialist job within Terpp, Inc. in East Brunswick, NJ. If given the opportunity, I will be coming to you with a pro-active approach, exceptional work ethic, and a strong determination to meet and exceed all assigned goals and objectives. Moreover, I believe that this role would provide me with a great chance to further improve my field knowledge and expertise and grow my career.

As stated in my enclosed CV, I am a Certified Human Resource Management Professional offering a willingness to learn and the important ability to think critically and solve complex problems. Having studied HR Management at the Arkansas State University, I possess an extensive knowledge of all aspects of the field. Moreover, at the university, I served as a President of the TEDx Club for one year and this tremendous experience has allowed me to acquire efficient leadership and delegation skills and helped me to develop the ability to work and perform well in fast-paced team environments. I was also recognized as one of the students with the best academic results and won the Dean's Award once.

In addition, I worked as a Staffing Specialist at Vizient, Inc. for over two years. There, I was known as an individual with a track record of successfully finishing all assigned tasks within schedule. Besides participating in all phases of the hiring process and creating and managing the job listings, I was also in charge of the coordination of all onboarding procedures and I collaborated with colleagues from other departments on the improvement of the company recruiting process to increase efficiency and decrease unnecessary expenses. For increasing the efficiency of the process by 25% within just one year, I was awarded Employee of the Month. Finally, I am offering an experience with multiple important HR software programs, including PeopleSoft, OrangeHRM, Breezy HR, and Zenefits. Thank you for your time and consideration and I look forward to discussing the opportunity with you in more detail soon.

Kind regards,

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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   Cover Letter for Employment Agency

I have enclosed my resume in anticipation that you might have a client in need of a superior administrative assistant.

I am highly motivated and have held several administrative assistant positions in the city. Office management, day-to-day supervision of support staff, coordinating projects, and computer support are among my skills. I am experienced in computer applications including the Microsoft Office suite, spreadsheets, and e-mail and calendar management systems. I am comfortable in a diverse range of settings, having worked in retail, health care, education, and manufacturing.

My recent pay has been in the range of $15 to $18 per hour. Please let me know of any opportunities within your client base. I can meet with you at your convenience to discuss my experience.

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Index of Cover Letter Examples

Small Business Trends

How to start a staffing agency.

Today’s job market is dynamic and evolving. Shifting skill requirements and industry demands have led to the need for staffing agencies. There’s a need for employers to find a quick, efficient route to potential employees.

A recent survey has found that 79% of American businesses find these agencies essential. A staffing agency supplies a scalable, flexible workforce for small businesses. Here’s everything you need to know to start one of these enterprises. 

The Staffing Industry

Here’s a high-level overview of the current industry.

• The COVID-19 pandemic disrupted the global job market. Staffing agencies were instrumental in assisting the recovery.
•   Advanced technologies have created a digital transformation in the sector. Data analytics and AI have changed how candidates get sourced, screened and matched.
• The overall business climate, regulatory changes and global events influence the growth rate in the industry.

For an in-depth understanding of starting a business in this evolving market, one could explore how to start a business for comprehensive guidance.

Why Start Your Own Staffing Agency?

There are some excellent reasons to start your staffing agency, which include:

• The fact that businesses are constantly seeking skilled and qualified professionals. The demand covers different Industries and job roles.
• Agencies can also supply career guidance and support for candidates seeking opportunities.
•  Owning your own business allows you to make strategic decisions and build a company that has entrepreneurial Independence.

Different Types of Staffing Agencies

Starting a business means choosing between several different kinds of staffing businesses.

Small Business Deals

• Temporary agencies include short-term employment to meet a business’s immediate needs.
•  Permanent staffing focuses on full-time, long-term positions.
•  Executive search deals with high-level executives and leadership positions.
•  Specialized staffing focuses on specific skill sets in targeted Industries like IT and  Healthcare.

Each one of these addresses different hiring challenges and requirements

The Fundamentals of a Successful Staffing Business

Legal knowledge and compliance.

It’s crucial to stay on top of legal requirements. Those should include laws and regulations as well as standards. 

 Industry Expertise

  A thriving business can focus on a niche. A good agency has deep knowledge of trends within a sector.

 Proactive Talent Sourcing

Your business should use networking events and social media to build a talent pool.

 Technological Integration

 A successful company will have advanced recruitment technologies like AI, data analytics and applicant tracking systems.

 Measurable KPIs

These should include essential metrics like candidate retention rates.

Skills and Background

Having a background in HR provides valuable skills like understanding human resource practices. Good knowledge of employment regulations and laws is also a good idea. Practical communication skills and experience in candidate assessments are also must-haves.

Networking and Industry Relations

Fostering a solid network by establishing ties with potential clients, previous employers, and industry players is critical. It builds a foundation for collaboration and success.

Capital Requirements, Startup Costs, Business Bank Account and Funding

There’s an investment needed to start a staffing agency. The amount of money you’ll need to put in depends on the scale of the business.

• For smaller companies, you must invest in leasing an office space or working from the house. The investment also needs to include money for computers and an internet connection.
• A medium-scale company must include cash for enhanced technology like upgraded hardware and software. You’ll also need money for employee benefits, training, and liability insurance.
• You’ll need investment cash for a large-scale company to establish offices in different locations. You’ll also need to put some money aside to hire specialized teams in other industries.

Setting Up a Legal Business Entity

There are legal requirements for starting a staffing agency, like business registration. You need to be aware of the employment labor laws in your area. Make sure to see if the company needs any permits, licenses, and insurance. 

You must choose a business structure, including a sole proprietorship or a partnership. You can choose a limited liability company or corporation if your company is bigger. Understanding common business structures is also critical in this regard. Recognize the importance of branding. A distinctive business name and a professionally designed logo are critical.

 Your brand needs a solid online presence with a professionally built website and engaging social media profiles.

How to Start a Staffing Agency: Step by Step

Here are the steps to follow to build a successful staffing agency.

Identifying Your Staffing Agency Niche

There are several sectors where you can find opportunities for your staffing agency. Specializing will allow your company to develop a deep understanding of a specific niche and its trends and challenges.

 Some of the more popular niches include:

 Healthcare

 There’s a continual demand as the industry faces a shortage of professionals.

 Information Technology

Specialized needs here include candidates for cybersecurity, data science and software development.

 Logistics and Transportation

 This industry constantly looks for qualified warehouse staff, logistics managers, and drivers.

Crafting Your Staffing Firm Business Plan

A well-crafted business plan is essential to a successful business. It should contain thorough research highlighting the challenges and demands in your chosen niche. Make sure to identify the pain points companies in the sector face. For more detailed strategies, consider exploring business startup checklist .

Office Space: Establishing Your Physical Presence

Choosing between a physical office and a virtual one is another big decision. There are pros and cons for each. For those starting out, a website startup guide can be invaluable in establishing an online presence.

Virtual Office 

This choice can reduce overhead costs. You won’t be paying for utilities and rent. Operating a digital space gives you access to a global talent pool.

A virtual team can have communication issues like time zone differences. A virtual office can also pose a security risk if information is stored and shared online. What’s more, it takes work to build a strong company culture in a digital environment. 

A Physical Office 

It’s easier for employees to work together in a physical office and bond. A brick-and-mortar space provides a professional image that makes it more trustworthy and credible. Physical offices provide more structured work environments for temporary staffing agencies.

 A brick-and-mortar office costs more to maintain, which can include money for rent and utilities. There’s even a potential for productivity losses if employees need to commute. Physical businesses can have restricted talent pools to choose from. 

Marketing and Branding Your Staffing Agency

Getting the word out on your staffing agency is essential. Here are a few tips for effective marketing and branding.

Once you’ve defined your target audience, a multi-channel approach is an excellent way to establish a positive presence. Use content marketing, email marketing, social media, and networking to reach your audience.

Partnerships

 Remember to explore partnerships with organizations, businesses, and influencers.

 Consistency is the key when you’re establishing a brand. That should include the same tone across all platforms with messaging and visuals.

Collecting authentic testimonials and adding videos and images alongside them make them genuine. Encourage satisfied clients to leave good reviews on platforms like Yelp and Google. 

Building a Robust Candidate Pool

Good strategies will help you build a candidate pool to make your staffing company successful with a good cash flow.

You can identify potential candidates using platforms like LinkedIn and the advanced search features. Filters can include skills, industry and location to help you narrow a search.

Successful Staffing Firms and Good Resources

Job boards are another excellent resource. It’s crucial to write job descriptions that outline qualifications, responsibilities, and company culture.

Active participation in industry events can also help you build a talent pool. Express genuine interest and engage in conversations to make good connections. You can even consider hosting a company-specific event. Invite other staffing companies. For insights into hiring for your staffing agency, refer to how to hire for a small business .

Client Acquisition and Retention

A successful company exceeds expectations, communicates transparently and always delivers exceptional value. Looking for feedback from your clients can help.

Leveraging Technology in Staffing

If you’re looking to streamline operations, consider Bullhorn . It has a  cloud-based applicant tracking system and CRM. It offers client management as well as automation features.

Regulatory Compliance and Ethics

Adhering to industry standards, staying updated with labor laws, and implementing ethical considerations are essential.

• Subscribing to legal professionals’ and labor law agencies’ publications can help you stay current.
•  Fostering a culture of integrity means encouraging transparent and open communication.
•  Regular audits can help you adhere to industry standards.

Pricing and Revenue Models

There are different revenue models that you can use, including contingency fees. These fees are contingent on candidates accepting job offers.

The retained search model has a client paying a retainer to secure the services of a specific staffing agency. The advantage here is the agency commits substantial resources to the client.

As the name suggests, an hourly markup involves charging each client based on the number of hours spent on a project. An agency can add a profit margin. The advantage here is clients understand the cost breakdown.

Scaling and Expanding Your Staffing Firm

You can diversify your services to scale up your business. That can mean offering other features like HR consulting and specialized training. Understanding the essential building blocks for new businesses to succeed is crucial in this expansion phase.

Franchising 

If your staffing agency becomes successful, franchising is a good way to expand. It’s an excellent way to grow on a proven business model.

Networking 

Getting involved with industry-specific associations can help you scale your business up. The same is true for attending networking events and trade shows.

You can also diversify your client base. For example, a staffing agency might start focusing on IT placements but gradually move into other verticals like Finance and Healthcare.

Diversifying Your Service Offerings

Other areas you can consider diversifying into include HR services like compliance assistance. You can also scale up by developing training programs and consulting options.

FAQs: How to Start a Staffing Agency

What makes a staffing agency different from typical hr departments.

Staffing outfits usually focus on providing temporary and permanent employees. HR departments typically manage policies, employee relations, and employee development within the company.

How does a staffing agency ensure the quality of candidates?

They use several different assessments, including behavioral interviews and skill tests.

What are the common challenges faced by new staffing agencies?

Budgeting and establishing a quality talent pool are the one and two number challenges.

Is the staffing industry recession-proof?

Like many other businesses, this industry is subject to economic downturns. However, its flexibility in providing temporary contract solutions makes it resilient.

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Why do cover letters still exist?

Job applications are not fun, but most parts of the process seem to be a necessary evil. Proofread your CV, prepare for a marathon of interviews , send a thank-you email after each one. Yet, one step of the employment application process seems curiously outdated: composing a cover letter.

Not only do many of us hate writing cover letters , but they often seem pointless . One 2017 survey showed only 26% of US recruiters consider cover letters important in the hiring process. If nothing else, cover letters feel as outdated as a faxed CV – and especially now, in a market favouring workers, should job applicants really have to waste time on the step they hate so much?

Yes, some recruiters still say. Ultimately, your cover letter is “your one opportunity” to stand out – to show off what specifically you bring to the position in a way that you can’t fully describe in your CV or with an online profile. And perhaps surprisingly, cover letters may be more important than ever.

The labour of letters

Traditionally, we’re told cover letters build on your resume. They showcase your personality; they explain why a specific role excites you. But that’s precisely why job hunters loathe writing them – it takes a long time to craft one, and then tweaking it or writing a new one from scratch for every single job application takes even longer.

Cranking out a cover letter can feel especially daunting if writing isn’t your forte. It’s easier to understand why candidates in creative industries might need a good cover letter. But for others, a sharp cover letter may seem an excessive ask for a job requiring specific technical skills (and maybe no writing at all).

I look at it as kind of wearing make-up to an interview. It’s showing that you’re taking it seriously – Kristie Loescher

Spending hours on a draft can feel even more tedious when contrasted with simpler application processes such as LinkedIn’s Easy Apply, which requires a single click. It’s often unclear why a particular company requires more from candidates at the initial application stage. And, when some recruiters openly acknowledge they don’t read cover letters – at least not as soon as an application crosses their desk – it’s difficult to know how much effort you should put into a cover letter at all. 

It’s well known, after all, that many companies use online portals that don’t send your application to a human right away; AI and algorithms scan your CV for keywords, and throw it out if those targeted terms aren’t on it. In that case, why write a cover letter for an application that may get rejected before it even reaches a person?

More relevant than ever?

Yet, experts argue there’s never been a more important time to include a solid cover letter with your application. 

First, writing a decent, detailed letter is indicative that you’ll put some work in to secure the role. “I look at it as kind of wearing make-up to an interview. It’s showing that you’re taking it seriously – you’re willing to put in some effort,” says Kristie Loescher, senior lecturer of management at the University of Texas, Austin, who teaches business communications. 

Companies may ask for cover letters – over simpler application processes like Easy Apply – because it influences the quality of applicants. With simple processes, recruiters may get a lot of resumes that don’t match the job description, or people who are “just out there fishing”, says Loescher. But a cover letter immediately adds to your application, and proves you care about this particular role. Loescher, for example, says when she reads cover letters, she’s looking for passion and enthusiasm; she wants to find “people who are really excited about wearing [the University of Texas’s] burnt orange”.

Even if it's tedious, it's worth putting the effort into cover letters, say recruiters, because you never know who's reading it and why (Credit: Getty Images)

Cover letters also matter because you can use them to explain any gaps – something relevant to many people who’ve been made redundant or dropped out of the workforce during the pandemic, says Kimberly McNeil, HR knowledge advisor at the Society for Human Resource Management (SHRM). McNeil says even though it’s a job-seeker’s market, many people are acting on epiphanies they’ve had during the pandemic to seek out work that is more meaningful to them or gives them more flexibility. That means that for many roles, the cover letter remains “pivotal” to setting yourself apart. 

Explaining your motivation is also particularly important if you’re trying to change careers. If you’re applying for a creative job, but have been in a corporate environment your whole career, how can you convince them you’re actually creative? In your cover letter, experts say, using persuasive language and concrete examples will do the trick. “It’s addressing concerns without naming concerns,” says Loescher. Your cover letter can help pre-emptively answer questions a hiring manager may have when they read your CV, and help increase your chances of securing an interview.

Act like it’s ‘going to come into play’  

Importantly, not every company, sector or position is going to treat a cover letter equally. Some will give them more weight than others, to identify a certain skill or passion; some simply want to see one attached, as a signal that the candidate didn’t apply just because they could do it in one click.

Your cover letter may come into play further on in the application process – and could potentially be read by multiple people

For instance, especially at big corporations, McNeil says your cover letter may very well may go unread, at least at first. But it may come into play further on in the application process – and could potentially be read by multiple people. At smaller companies, especially start-ups, it may come into play a lot sooner. Tinier companies may not have the kind of AI-monitored application portals that big firms do, “so it is possible that the cover letter may be the applicant’s introduction to the employer”, says McNeil. 

The writing process is still onerous, however. Loescher recommends keeping a cover letter template handy, and simply filling in the blanks with bits relevant to that role or company. You do want to be specific and original, and don’t want to sound scripted, but efficiency is key to staying sane. You need to balance the effort of writing one, says Loescher, “with the possible chance that it may make a difference”.  

You can never know for sure when in the process a recruiter will read your cover letter. “I think a lot of times, we get bogged down with thinking ‘will it or won’t it [be read]’,” says McNeil. “Just assume that it’s going to come into play at some point.”

This means as a candidate, you have to respond accordingly – however pointless it may feel.