Professional Data Analyst Entry Level Cover Letter Example for 2023
Read for inspiration or use it as a base to improve your own Data Analyst Entry Level cover letter. Just replace personal information, company application data and achievements with your own.
How to write the perfect data analyst entry level cover letter
By now you’ve probably learned that a well-written cover letter will complement your resume and increase your chances of getting the job.
It will also introduce the recruiter to your strengths and your capacity to handle challenges.
In short - it will make them want to learn more about you!
Check out our guide on what your cover letter should include for some additional inspiration.
Now it’s time to move on to what you actually came for – our professional tips and examples that will help you write a memorable cover letter and land an interview.
Use an appropriate salutation and write a powerful introduction
Addressing your cover letter to a specific person works in your favor for two reasons: it shows your attention to detail, and it proves that you’ve taken the time to research who the person might be.
However, sometimes this might be much more difficult than expected. On such occasions, we advise you to focus on salutations that go beyond the impersonal “To Whom It May Concern”.
Here’s a brief list of suitable phrases:
- Dear Hiring Manager,
- Dear Head of [team you're applying for],
- Dear [company name] Recruiter,
- Dear Alex Johnson
The introduction of your cover letter is the first thing the hiring manager will read. Logically, having a strong introduction is your chance of getting their attention.
In order to do that, you need to get creative. Don’t just do what everyone else’s been doing for years, i.e. writing “I found this job opening on that website and decided to apply”.
Rather, show that you are genuinely excited about the position and the company. You could do that by mentioning your love for the industry or what you can bring to the table.
Link your data analyst entry level soft and hard skills to your achievements
Although you’ve probably listed all your skills on your resume, it’s worth mentioning them again, but by telling a personal story. Focusing on your soft skills and leaving most hard ones behind is also a good idea.
Maybe you want to mention the things that help you overcome setbacks? Or the things that help you reach your goals? It doesn’t really matter what you choose, as long as you link it back to the specific job requirements.
Naturally, if the job advert mentions some hard skills explicitly, you should do the same in your cover letter. This will help you pass applicant tracking systems (ATS) that screen resumes and cover letters for certain keywords.
Prove your passion about the company
Showing that you’ve researched the company and are familiar with it is a good way to prove your work-readiness.
It will also point the recruiter to the fact that your skills and qualifications will have a long-term impact on the company. Just link some of your strengths to the ways in which current or potential issues can be resolved.
End on a positive note
The last part of your cover letter should briefly sum up everything you’ve said so far. It should also express your gratitude for the hiring manager’s time and consideration.
The tone of the closing line depends on two things – your personal preference and the company culture. Don’t go for overly creative phrases if the company you’re applying for relies on strictly corporate language.
Traditional lines such as “Looking forward to your reply” are usually considered a safe bet. So when in doubt, stick to them.
Cover letter examples by industry
- Business Data Analyst
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Land a job interview by pairing your Data Analyst Entry Level cover letter with a great resume
Having a strong cover letter is great, but you know what’s even better than that? Pairing it with an equally good resume.
Check out our Data Analyst Entry Level resume examples for some additional tips and inspiration, or talk to an expert .
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Data Analyst Cover Letter: 5 Sample Templates for 2023
- Data Analyst Cover Letter
- Data Analyst No Experience
- Data Analyst Internship
- Senior Data Analyst
- Analytics Manager
- Writing Your Data Analyst Cover Letter 101
- Data Analyst CL FAQs
As a data analyst, you turn numbers into insights. Your typical work means collaborating with other data professionals (data scientists, business analysts, database administrators) to locate pertinent data, transform data into useful information, generate reports, and create findings to assess business initiatives’ success.
Being a data analyst requires many skills , and, while you can’t fit all your successes on your data analyst resume , the cover letter provides another avenue to provide this info to a potential employer. Hint: This isn’t the place for modesty.
Creating a good cover letter may feel on par with going to the dentist. Nonetheless, it’s an important task, and we’re here to help by providing five data analyst cover letter examples with some easy-to-follow guidance.
Data Analyst Cover Letter Example
USE THIS TEMPLATE
Data Analyst No Experience Cover Letter Example
Why this resume works
- Drawing from Keito’s example, a reference to your involvement in a competition that put your data analysis or programming language knowledge to the test is a great avenue to highlight your practical skills.
Data Analyst Internship Cover Letter Example
- A recent achievement isn’t the only approach to this strategy. You can also refer to the company’s current project or industry-specific awards. Or better yet, align your ethos with the potential employer’s objectives and emphasize how your expertise can help drive these goals forward.
Senior Data Analyst Cover Letter Example
Analytics Manager Cover Letter Example
Analytics Manager Resume
Try this matching analytics manager resume .
or download as PDF
Data Analyst Cover Letter Writing Steps
We break it down into three easy steps; you’ll have a data analyst cover letter primed and polished in no time.
Step 1: Research the role & its data analyst role
It’s important to customize your cover letter to match the job description for the data analyst position you’re applying for, and you’ll need to connect the dots between your expertise and the potential role.
On the company’s website, dig for info about the data analyst role, the area you’d be working in, and information related to their data processing and data analysis efforts.
- Try to understand the company’s mission, visions, values, and goals.
- Think about your achievements in report generation, data acquisition, projects, etc. Tie these to the company’s goals, objectives, initiatives, and issues they care about.
Step 2: Go into detail about your data accomplishments
One of the most important things to remember when writing your cover letter is not to duplicate your resume. Focus on telling a story about your achievements rather than repeating your job history.
Focus on telling a story about your achievements rather than repeating your job history.
This is your chance to address the specific needs or goals for the data analyst role by touting one or two (maybe three) major accomplishments that connect and align with what the company wants and needs. Use your best and most recent work when possible.
Targeting your examples to hit on the information you obtained when you researched the company and the role will impress them and demonstrate how you’ll benefit their organization.
Step 3: Communicate the right tone
Keep your cover letter brief—one page or less. Similar to writing a resume , if you include too much, recruiters may be overwhelmed, grow bored, or, worse, skip reading it entirely.
Data analysts like direct and clear communication. So, be straightforward, genuine, and professional. On the flip, be personable to distinguish yourself from other candidates. It’s a bit like a college application—outstanding grades and academic achievements are great, but extracurriculars can make the difference between getting in or not.
Now that you’ve written a great data analyst cover letter, what’s next? Proofread! Make final revisions, save your document (something professional), and send your cover letter to your prospective employer along with your resume, application, and any other requested information.
Your Data Analyst Cover Letter Outline
So, you’re starting with an empty page and want to know how to start. You need a jumpstart and a structure. Start with our comprehensive outline that breaks down your data analyst cover letter into discrete sections and clearly shows you what to include in each part:
Begin your cover letter for a data analyst
Your contact info: Most people don’t write cover letters from scratch. If you’re using one of our cover letter templates above, you may want a matching resume template ; just replace the filler with your info.
As a data analyst, you know the importance of details, so don’t accidentally leave any of the generic information intact or forget to include your name, email, and number.
- Formatting: If you create a block business letter (instead of using a template), then including your address is fine. Many letterheads will have your name prominently displayed on the template, but a block letter shouldn’t include your name with the address as your name on the signature line is sufficient.
Date: Hopefully, you’re not procrastinating and are writing your letter in advance of when you want to send it. If this is true, update the date before sending it! Also, make sure that any of your data analyst supporting documentation is up-to-date and has the same delivery date as your cover letter.
- Formatting: Always use the full date, e.g. January 13, 2023.
Inside address: This is the name and address of the recipient. Include their name, position title, and the company’s address.
- Formatting: Each section of the address should be on a new line. Double space between the inside address and the greeting.
Katie Kelly Liberty Mutual Insurance, Recruiter 175 Berkeley Street Boston, MA 02116
Greeting: The salutation can set a positive tone or dull first impressions. Whenever possible, direct your cover letter to the specific person in charge of hiring you as a data analyst.
- Dear Manager,
- Dear Hiring Department,
- To Whom it May Concern:
Figuring out who the hiring manager is can sometimes take extensive sleuthing skills. Include figuring this out as part of your research into the company and job role. This is another way to make your cover letter stand out from others:
- Dear Ms. Kelly:
- Dear Ms. Ortega:
- Formatting: Using a colon after the name is the formal way to do it. A comma is probably okay but will depend on how “professional” a company is.
Write your cover letter with data in mind
Body: The main section of your data analyst cover letter will be three to four—maybe five—paragraphs explaining your interest in the job, what makes you a good candidate, and your enthusiasm for future discussion. Next, we’ll break it down.
- Formatting: Single-space your lines but double-space between paragraphs.
Opening paragraph: Think compelling! Skip generic stuff that will bore the reader. Instead, start with a short sentence or two showing how you came to know about the position and why it speaks to you.
Don’t use something like this:
I found your posting online and am interested in filling the data analyst position.
That’s a non-starter and a snoozer! Instead, try:
As someone who has spent the last 6 years striving to improve my financial literacy, I am intimately familiar with SmartAsset’s value. For instance, I used your retirement calculator to set my 401(k) contribution rate after college graduation. Improving financial literacy is the best vehicle to address income inequality, and I would love to help SmartAsset in that fight as a data analyst.
This lead-in demonstrates a personal connection, shows a strong interest in the job, and pulls the reader in. It also demonstrates that you’ve done your homework and understand how you can contribute to the company’s goals.
Paragraphs 2-3: Now that you have their attention, hit them with some facts and figures regarding your great accomplishments. Reminder: don’t repeat your resume. This is a good opportunity to expound on a couple of your biggest accomplishments.
As SmartAsset works to scale growth, I know one of the most difficult challenges is setting up proper marketing attribution to assess the efficacy of each marketing channel. While at Sensio Marketing, I was instrumental in developing real-time dashboards showing the ROI of ad spend across channels. This required coordination between data engineering to create query-able databases, marketing to understand important KPIs, and the testing team to validate different attribution models for the creation of dashboards. This attribution framework helped our team increase paid ad spend ROI by over 29 percent year over year.
We do want to emphasize the connection between your resume and cover letter. Put your strongest and most tangible accomplishments on your resume. However, your cover letter gives you more space to explore your success in light of what the company specifically needs out of a data analyst.
This also shows the importance of customizing both your resume and cover letter to the specific job you’re applying for. Your cover letter should introduce your resume and present complementary information that directly ties to the desired role.
Closing paragraph: This is your last chance to make your case and finish strong. Show hiring managers and recruiters how your values and qualifications align with the needs of the role and the company.
Keep your momentum going and don’t end on a flat note like this:
I feel I am a great candidate for this data analyst position, and I am anxious to discuss the opportunity with you soon.
Yuck. This is generic and boring. Nothing at all to make them remember you.
Return to the value you’ll bring value to the company, and creatively restate your interest in the job. Include a call to action, stating your anticipation of follow-up communication and an interview. The following closing paragraph shows your commitment to finding a career-forwarding role:
I am excited about the prospect of helping SmartAsset reach more people like myself who are struggling with what to do with their finances as early professionals. I welcome the opportunity to share more with you about how my experience can help SmartAsset’s marketing team reach more potential users through accurate attribution, product analytics, and automation.
End your data analyst cover letter
Signature: Say “thank you” if you haven’t done so in your closing paragraph. Use a professional close with your real name.
- Formatting: If you print your data analyst cover letter, quadruple space to leave room for signing your name in blue/black ink.
Thank you for your consideration,
Enclosure(s): Here, you can provide any additional information that the job requires such as applications, references, or data analyst-related certifications.
- Formatting: Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. List each item on a separate line.
Enclosures: Resume Application Copy of certifications 2 letters of recommendation
Including your supporting documentation with your cover letter is always the professional thing to do. Don’t make them ask for it.
Next Stop To Your Data Analyst Job
With your top-notch data analyst cover letter in hand, consider your resume. If you’re looking at your resume, and it doesn’t seem up to snuff, no worries.
It’s normal to need to revise your resume to match each job position you apply for and, as we noted, you want to make your resume and cover letter work together seamlessly to be synchronized with the job description.
Never fear, our resume tips can offer some fresh ideas from our professional resume templates and resume examples like this editable one below.
Data Analyst Resume
Need a resume to pair with your data analyst cover letter?
Creating and revising career documents is never a fun job; we understand, and we’re here to lend a helping hand. Use our resume builder and expert-approved guidance as stepping stones to make your data analyst resume and cover letter outstanding. Before you know it, you’ll be interviewing and starting your next role in your data analysis career.
Adding a personal touch by addressing the hiring manager by name can elevate your whole job application, so we strongly recommend trying out all options first. This includes checking the company on LinkedIn, browsing its website, or even emailing or calling to ask for a name. However, if it’s not possible, you can always use “Dear Hiring Manager.”
Make your interest in the company an echoing sentiment throughout the cover letter. For instance, mention that your experience in Python has led to a 30% increase in efficiency in your past role and how excited you are to bring it to the new company. Don’t forget to mention how using big data technologies, such as Hadoop or Apache Spark, has allowed you to handle complex and large datasets, providing vital insights that drove strategic decisions. Add some relevant metrics as a cherry on top.
Focus on transferable job skills . For instance, if you previously worked in tech support, mention how your ability to explain complex topics to a non-technical audience means you’ll excel at translating large data sets into actionable insights for the company’s stakeholders.
How to Write a Data Analyst Cover Letter
Are you a recently qualified data analyst? If so, you’ve made a good choice. According to the U.S. Bureau of Labor Statistics, data analytics roles will grow by 23% between 2021 and 2031. For context, this is much faster than the national average for all occupations, which is just 5%.
However, to get your foot in the door for any data analytics role means making a good impression. And that’s where a strong data analyst cover letter comes in.
A well-crafted data analyst cover letter will showcase your skills and get your resume noticed. In this article, we provide tips on how to write a data analyst cover letter, along with examples and a template to get you started. Whether you’re an entry-level analyst or a seasoned professional, you’ll soon be ready to produce a cover letter that pops!
Read on, or use the clickable menu to jump to the topic of your choice:
- Why do you need a data analyst cover letter?
- How to write a data analyst cover letter (step-by-step)
- Data analyst cover letter examples
- Data analyst cover letter template
Ready? Then let’s get started!
1. Why do you need a data analyst cover letter?
Before getting into the nitty-gritty of writing your cover letter, it’s helpful to understand why you need one in the first place.
Besides being a front piece for any job application, the main benefit of a well-written cover letter is that it showcases your qualifications, skills, and experience in a way your resume cannot. You can introduce yourself and your skillset to an employer in a pithy paragraph or two.
Here’s a list of the benefits of sending a well-honed cover letter with your data analytics resume and portfolio:
- A good data analytics cover letter establishes a connection with the hiring manager
- It highlights the most relevant skills and experience for the job
- You can use it to demonstrate your passion for the role
- It’s an additional opportunity to show off your communication and writing skills
- When executed well, it helps you to stand out from other applicants (especially those who don’t bother to include a letter at all, which is more common than you might think)
Now that you know why a data analyst cover letter is an essential part of your job search, let’s explore how to write one.
2. How to write a data analyst cover letter (step-by-step)
A data analyst cover letter shouldn’t typically include anything you haven’t mentioned elsewhere in your resume or portfolio. However, it’s an opportunity to zero in on the most salient aspects of your application, placing them front and center.
In this section, we offer a step-by-step guide to writing your data analyst cover letter, exploring the basics of professional letter writing and the nuances of a letter for this specific role.
Let’s take a look.
Step 1: Layout your letter correctly
First up, structure! Don’t make your data analyst cover letter too wild or creative—save that for your portfolio. Instead, stick to the following standard professional letter format:
[Your contact details]
[A link to your portfolio/professional website]
Top Left (below the date)
[Name of recipient]
[Their job title]
[Their contact address]
[Reference, e.g. ‘Re: Application for role X’]
Next, begin your letter with a professional greeting, using the hiring manager’s name if you know it. If you don’t know their name, simply write ‘Dear Hiring Manager’.
Step 2: Open with a strong introduction
The opening sentence or two of your data analyst cover letter should, in effect, be a punchy summary of what the letter will then cover. This means ticking a few standard boxes while also making a good impression:
- Include the title of the job you’re applying for
- Include the name of the company you’re applying to work with
- Briefly highlight why you’re the best candidate for the role (picking one or two of your most distinguishing features—don’t make it too long, though, as you can go into more detail later)
Beyond that, what exactly makes an introduction ‘strong’? The strongest intros typically use confident, evocative, yet concise language and include specific details about the role to demonstrate that you’ve researched the company.
You might also want to include a ‘hook’ that captures the reader’s attention, such as an intriguing element of your data analysis expertise that others might not have. For example, maybe you have skills using specific data tools or have experience in a relevant industry.
Step 3: Explain why you’re interested in the role
In the second section/paragraph of your data analyst cover letter, hone in on why you’re the ideal candidate for the role. To show that you’re genuinely interested in the company, aim to mention any specific aspects of the position mentioned in the job description that you find attractive or intriguing.
For example, perhaps you’re particularly excited at the prospect of using your data analysis skills to work on the organization’s flagship project. Or maybe you’re passionate about the company’s mission or potential for career growth. This can be a sentence or two—you don’t need to go wild.
Step 4: Showcase your skills, experience, and qualification
The third section of your data analyst cover letter is typically the longest. It’s your chance to show that you have the skills and abilities to excel and is the place to highlight why you’re uniquely qualified for the job.
While you should avoid listing every skill or qualification, don’t be afraid to get specific—list relevant data analysis techniques that you’re proficient in, for example, or qualifications and experience with certain types of software. Perhaps you’ve worked on a project that closely mirrors the work described in the job description. If so, mention it.
This is also the place to namedrop any professional achievements or awards you’ve achieved. Always keep them relevant to the role, though. Nobody needs to know that you won the pie-eating award at the local town fair. Employee of the month, however, is a different matter.
Step 4: End with a strong closing statement and sign off
In the final sentence or two of your data analyst cover letter, wrap up your application and thank the reader for their time. Include a call to action, such as asking for a meeting or a phone call, if appropriate. If in doubt, just say that you look forward to having an opportunity to discuss the position in person (this sounds confident without being too self-assured).
Finally, include a professional sign-off. Traditionally, if a letter’s recipient is unnamed (e.g. ‘Hiring Manager’) you’ll use ‘Faithfully yours’ as a sign-off. Meanwhile, if you know the person’s name, ‘Sincerely yours’ is better. However, if you find these terms old-fashioned, that’s OK. Just stick with something like ‘Kind regards’ or ‘Warm wishes’, and you won’t go too far wrong. The main thing is to avoid being too casual.
Step 5: Proofread, proofread, proofread!
Once you’ve finished your data analyst cover letter, it’s vital to proofread it for errors before sending it off. As a bare minimum, sleep on it and review it in the morning.
Ideally, you should ask a friend or family member—or better yet, someone working in the industry—to read through it, to ensure you’re not missing anything or have made any spelling or grammar mistakes.
Some general tips for writing your data analytics cover letter
In addition to the steps outlined, here are some additional tips for writing your data analytics cover letter:
- Use active rather than passive language, e.g. ‘I achieved’ rather than ‘achievements were made’ (people often use passive language under the misguided notion that it sounds ‘professional’ when plain English is fine)
- Use fresh adjectives to describe yourself rather than tired, overused ones, e.g. ‘versatile’, ‘meticulous’, and ‘ambitious’ over ‘experienced’ or ‘motivated’
- Avoid jargon and technical language, unless you know for sure the person you’re sending it to will understand it, e.g. ‘I used predictive analytics to identify patterns in customer behavior’ is better than ‘I applied advanced ML algorithms to CX insights’
- Always tailor your letter to the job description, and make sure you address the requirements they’ve outlined
- Keep it concise; your letter should ideally be two or three short paragraphs (about 250-300 words) and certainly no more than a single page. This is probably the most challenging part, so expect to write a few drafts and then edit them down
Now that we’ve covered the basics of your data analyst cover letter, let’s take a look at some examples to highlight the best approach.
3. Data analyst cover letter examples
In this section, we’ll get more specific, looking at how you might want to write each section of your data analyst cover letter. We’ve included a good example and a bad example for each of the points covered in section 2, before explaining why one is better than the other.
Example 1: Opening
I am writing to apply for the Business Intelligence Analyst role at Weyland-Yutani Corporation, as advertised on the Big Space Data Jobs Board. With 2 years of experience analyzing customer and business data, I have the necessary skills and qualifications to thrive in this role. I believe I would be a valuable asset to your insights team.
I am applying for the Data Analyst role at your company. I’m sure I’d be a great fit for this job, as I have a lot of experience in the field.
The first example is strong. It shows that the candidate has done their research (mentioning the job title, organization, and even the board where they found the role) and is confident in their skills and qualifications. It also shows respect to the recipient by addressing them by name.
Meanwhile, the second example is too generic. It doesn’t demonstrate any research or knowledge of the role. And while it’s not always possible to know the manager’s name, don’t open with ‘Dear sir/madam’ which presumes the recipient’s gender. It’s not worth offending the person that you want to give you a job!
Example 2: Explaining why you’re interested
I am especially excited about the prospect of using my data analysis skills to assist with Weyland-Yutani’s flagship project, which I know explores the potential product applications of new biological discoveries. As a lifelong advocate of xenobiology, I am particularly interested in how this area of study can potentially intersect with the customer experience.
I have a great deal of experience in data analysis and I’m sure that I would be a great asset to your team. In addition, I’m interested in this role because it pays a lot of money.
The good example here offers more than just generic platitudes; it provides a real insight into the candidate’s motivations for applying for the role while demonstrating their knowledge and enthusiasm for the company’s work. Obviously, we’ve used an imaginary example here, but it highlights the point.
Once again, the bad example is too generic. It shows no real knowledge or understanding of the company and it lacks enthusiasm. And while there’s nothing wrong with being money-driven, think about what the reader will want to see. It’s much more appealing to the hiring manager to hear about your ambition (which benefits them!) rather than your desire to get paid well (which benefits you!)
Example 3: Showcasing your skills, experience, and qualifications
My experience and qualifications make me an ideal candidate for this role. As a Business Intelligence Analyst at Hyperdyne Systems, I developed expertise in predictive analytics and machine learning, which I used to draw insights from large datasets about current product trends. I also lead a project to improve the accuracy of customer segmentation models, resulting in a 5% increase in marketing ROI.
As a data analyst, I have experience in data analysis, machine learning, predictive analytics, and working with large datasets. I am confident that I have the skills and experience necessary for this role.
The good example provides specific examples of the candidate’s accomplishments, demonstrating their expertise and passion for data analytics. This is much more effective than listing generic skills.
The bad example, on the other hand, gives no information about the candidate’s accomplishments or achievements. And while it is OK to list skills in your resume, it’s a waste of your data analytics cover letter not to dig deeper to showcase how you used these skills.
Example 4: Closing
I look forward to discussing my experience and qualifications further and learning more about the opportunity on offer. I would welcome an invitation to discuss the position further.
I hope to hear from you soon.
The good example provides a strong closing statement. It’s polite and respectful, yet confident. It also shows that the candidate has done their research and is genuinely interested in the role.
The bad example is bland, lacks any genuine passion, and does nothing to demonstrate any knowledge of the role or company. Which one would you invite to an interview?
4. Data analyst cover letter template
Now that you’ve seen some examples of how to write a data analyst cover letter, here’s a template you can use to get started with your cover letter. This is, of course, a very generic template, and you should do more than simply fill in the gaps and send it off!
Instead, use the template as a guideline, using the prompts provided to expand on the topics. Tailor the letter to each role you are applying for.
[Link to your portfolio]
Dear [Name of recipient],
I am writing to apply for the [name of the job] role at [name of company], as advertised on [name of job board]. With [number of months/years] experience analyzing [type of data], I feel confident that I have the necessary skills and qualifications to become a valuable asset to your [team/department].
I am especially excited at the prospect of using my data analysis skills to [outline a specific task or project that the role involves]. As a [describe a personal/professional trait], I believe that this project has the potential to [outline a specific benefit that you think the project will bring].
My experience and qualifications make me an ideal candidate for this role. During my time as a [previous role] at [company], I developed expertise in [list relevant skills], which I used to [outline a project/task you’ve been involved in]. I was also able to [outline an accomplishment], resulting in a [describe the outcome].
I look forward to discussing my experience and qualifications further and hearing more about the opportunity that you’re offering.
So there you have it, everything you need to know when writing a job-winning data analyst cover letter. Now that we’ve discussed how to write one, here’s a quick recap:
- A data analyst cover letter is a great way to introduce yourself and your skillset to a potential employer
- Structure your letter in a professional format, with a clear introduction and closing statement
- Include specific details about the role and company in your introduction, and explain why you’re interested in the position
- In the body of your letter, showcase your skills, experience, and qualifications, and explain why you’re the ideal candidate
- Proofread your letter and get someone else to look it over before you send it off
Following this simple advice, you’ll soon have a data analyst cover letter that stands out. Before you know it, you’ll be preparing for that all-important interview!
To learn more about what a career in data analytics might involve, sign up for this free, 5-day data analytics short course . Prefer to read some more? Then check out the following beginner’s guides:
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Data Analyst Cover Letter
Picture this: after completing your education, you’re trying to get a job as a data analyst with your dream company. You’re aware of the job requirements, which include analyzing raw and unstructured data and creating meaningful reports for higher-ups. You know all of the basics, and you’ve got all the data analysis skills you need to take the company to the next level. You’ve drafted a professional-looking resume and you’re ready to rock the interviews. But after submitting a few applications with no reply, you realize that sending off a polished resume just isn’t enough.
Most people spend a lot of time building a good resume. What they don’t realize is that companies are more likely to shortlist candidates who submitted a cover letter, too. Think of it this way: a cover letter is the preface to your professional life. Employers usually make a first impression of a candidate once they’ve read their cover letter. So it becomes extremely important for you to have a well-written cover letter to pair with your resume.
Don’t forget that a cover letter is a medium to showcase your knowledge, experience, and skills to the employer right away. Unlike a CV which provides information in bullet points, a cover letter gives you a great opportunity to express yourself. It’s a way that you can explain why you’re the ideal candidate for the desired role.
Since a cover letter is the first document that will draw in the attention of an employer, you should know what information to include. One typo could negatively impact your prospects of getting hired. In this article, we'll help you ace your cover letter and land your dream data analyst job.
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There are quite a few important points to remember when writing a cover letter for any data analyst position. Refer to the list below when you start writing to make sure you’re giving yourself the best shot at getting an offer letter:
- Your cover letter should sound professional from start to finish, emphasizing all the aspects of your experience and work ethic that make you a great data analyst.
- Make sure that your intentions behind the cover letter are clear.
- Make sure that your cover letter is only two to three paragraphs long. You don’t want to overwhelm your reader, but you want to have enough information included to get your point across (and showcase your data analysis chops).
- All of your paragraphs should refer back to why you are the most suitable data analyst for the role.
- It’s important that all of your paragraphs flow together well. For example, you may want to begin by explaining why you’re interested in this particular role. Then in the next paragraph, discuss your skills and experience related to the specific job. Lastly, you could sum up your points and explain how the employer can reach you for an interview.
If writing isn’t your strong suit, you can hire a professional writer to write your cover letter for you. The letter should be clear, with short sentences and no fluff. It is also vital that your letter is free of any spelling or grammatical errors.
What To Include (And What Not To)
Remember, you’re using this cover letter to capture the positive attention of your potential employer, and you’re competing against hundreds of other qualified data analysts. You want to reiterate why you’re the best person for the job. To do this, you should include all of your skills and any work experience that’s relevant to the data analysis field. You should also elaborate on your educational credentials and years of experience, as well as your professional accomplishments.
For example, “I have more than five years of experience and recently worked on project A and project B. The skills and knowledge I acquired during this period could be utilized for the growth of the company because...”
Such a well-summarized cover letter will allow the employer to see your strengths and your professional career as a whole. It would also be useful to include details of what you’ve learned from your recent projects. This will let your employer know that you’re willing to learn as you go. When you’re ending your cover letter, encourage the employer to connect with you and discuss setting up an interview.
In terms of what you shouldn’t do, never make any false claims. If an employer finds out you lied you’ll likely get rejected. But, what’s worse than being rejected is that you may also get blacklisted from other companies too. Secondly, you shouldn’t put too much emphasis on your passions or interests if they are not relevant to the job you’re applying for; it’s important to keep the information simple and relevant. Lastly, slandering your previous or current company is also a big NO! You never want to put any negative emotion into your cover letter.
Present Your Skills
As a data analyst, you are engaged in extracting and analyzing data through several methods like data conversion, data cleansing, and data modeling. Like any other job, data analysts require a set of skills that you should not fail to include in your cover letter. Some of these skills may be your ability to promptly handle massive data quickly along with your profound understanding of mathematical models. You should also cite examples of successful projects you have worked on in the past, where the company was able to predict future conditions based on the model you created. If you are an expert at cleansing corrupted data, mention that too.
In the skills section, you can add your skills related to programming, such as R and Python. Highlight only those languages that you are proficient in. Additionally, you should mention that you are a team player with good communication skills. Moreover, being systematic and methodical are other skills worth highlighting.
Now that we’ve covered the basics, let’s take a look at a sample cover letter.
Sample Cover Letter
Dear Mr. XYZ, (the hiring manager)
With five years of work experience, I am eager to apply at XYZ (Company’s name) for the data analyst position. I have always been fascinated by relational mathematics and pattern recognition. This fascination has helped me handle complex sets of data, thereby enabling me to create insightful strategies. My goal is to use my number skills and technical acumen to provide meaningful strategies that benefit the growth of the organization.
At ABC Pvt. Ltd., I am responsible for analyzing business data and forwarding it to the marketing team who further examines market volatility. The recent model I built for predictions has helped ABC forecast the market with high-level accuracy, leading to improvement in cash flow cycles. I have also developed models for business intelligence and consequently got promoted as a senior data analyst.
Despite my success in many areas of data analytics, my biggest strength is programming. I have been able to provide close to one hundred and fifty solutions to my current company, which they’ve found innovative. I am confident that your XYZ will benefit from my skills in data analytics and from my hunger to work with challenging projects.
Thank you for taking the time to consider my candidacy for this role . If you have any questions before the interview, please do not hesitate to ask. Otherwise, I look forward to discussing the position with you in more detail soon.
How Can You Become A Data Analyst?
To become a data analyst, you’ll probably need to take a data analytics course . You should have a good grasp of math, which will help you develop your data skills. Throughout your education, you’ll need to keep practicing programming in R, Python, and SAS to cleanse, gather, and visualize data. A data analysis career doesn’t happen over night, so you establish a consistent schedule for practicing your new skills and honing your craft.
Most job profiles related to computer science and programming, including data analysts, are anticipated to grow by 11% by 2024 (according to the Bureau of Labor Statistics). The need to exploit big data has encouraged many companies to hire more experts in this field. For you, this translates to increased job opportunities. As a data analyst, the likelihood of you getting hired at the company of your dreams is high.
Start Your Data Analytics Career
As you can see, cover letters are extremely important - even in a highly technical field like data analytics. By following the suggestions in this article and tailoring them to your unique situation, you’re so much closer to getting a job that you’ll love.
To kickstart your career as a data analyst while having 1-on-1 mentorship and tailored support, our Data Analytics bootcamp is the course for you. And if you’d like more information on the world of data analytics, these data articles are a great place to start.
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Data Analyst Cover Letter Sample and Template (2023)
Creating a winning data analyst cover letter begins with skimming through a massive dataset: your experience. Recall the most vivid memories of your past and summarize them on a single page. When writing a data analyst cover letter, you should demonstrate your value to the hiring manager by crafting a compelling story about your skills and experience.
This article guides you through writing a successful cover letter for data analysts. You’ll find practical examples and ready-made templates that you can download for free.
What to Include in a Data Analyst Cover Letter
When writing a cover letter, be concise and straightforward—include only significant work accomplishments you can provide relevant context for. And you can also quantify the results you’ve achieved; tangible metrics demonstrate your impact on reaching your former employer’s business goal.
An entry-level data analyst cover letter may be challenging to write but can significantly increase your chances of getting hired. If you have no work experience in the field, you could use your college projects and part-time jobs that include some form of data analysis to demonstrate your abilities. So, call to mind your experiences and include any relevant achievements and course certificates you may have.
A data analyst cover letter must emphasize your skills in specific domains. Consider the following essential competencies to incorporate into your text.
- Written communication skills : Showcase your ability to present data in a way that suits various audiences. Demonstrate that you know how to communicate your results and findings effectively.
- Technology skills: Describe your experience with new technology so prospective employers know you’re ready to start data modeling immediately.
- Attention to detail: Using data to tell a story is crucial for any data analyst—you look for patterns and turn numbers into insights.
Other Data Analyst Skills
Does the job description list specific data analyst skills you can include? Note the following standard competencies data analysts have that are worth including in your cover letter.
- Data analytics proficiency
- Data & statistical analysis
- File and database management
- Data recovery
- Data tracking
A Data Analyst Cover Letter Checklist
Writing an impressive data analyst cover letter can be the winning component of your job application. So, follow a checklist to ensure you’ve included the following elements to make it successful.
In the heading, you should list your name, title, contact details, date, and addressee’s name and details.
Greet the hiring manager appropriately—use Mr. or Ms. and a last name. If you don’t have this information, use “Dear Hiring Manager.”
3. Strong Opening
A strong introduction is what catches the eye of a hiring manager—where you introduce your expertise and interest in the position. And if you do it well, the manager will continue reading your data analyst cover letter.
4. Body Paragraphs
Include three vital elements: data analyst skills, relevant achievements, and reasons for applying. Don’t forget to back up your stories with numbers and specific examples to demonstrate the value you bring to the table. By quantifying your successes, you can show the hiring manager how you can make a measurable impact in the role.
End your data analyst cover letter on a solid note by including one final achievement. And close with a clear call to action that encourages the hiring manager to take the next step and contact you.
Remember to proofread your text for spelling mistakes and inconsistencies. Be sure to maintain a positive tone and highlight your uniqueness.
Data Analyst Cover Letter Sample
The following data analyst cover letter example will help you write a cover letter that showcases your qualifications and skills :
HIRING MANAGER’S NAME
HIRING MANAGER’S JOB POSITION
ADDRESS OF HIRING COMPANY
Dear [Mr./Mrs./Ms.] [Hiring Manager’s Name],
Having worked as a data analyst with [Current Employer] for over two years, I’ve managed to facilitate a 20% increase in new loyalty members while maintaining customer churn below 10% per year.
I’m confident I possess versatile data analyst skills and professional experience to be a top candidate for the job.
In my current role, I’ve worked on various wide-ranging projects, allowing me to expand my data toolbox and hands-on expertise. This experience and my business administration and analytics background give me a deep understanding of the complexities of data—including sales data tracking and analysis; product, market, and share trends analysis to evaluate competitive market strategies; and data analytics project management.
During my time at [Current Employer], my successes also included the following:
- Identifying opportunities to activate about 10% of high-profit customers by analyzing and tracking sales.
- Creating a new format for reporting and presenting sales and customer engagement that shortened in-person meetings by 20%.
I’m proud of the results I’ve accomplished, and I will be happy to discuss the upcoming projects and initiatives of [Company Name], as well as to share how my past achievements at [Current Employer] can easily translate to greater insight and improved predictions at [Company Name].
If you have time, I’d love to arrange a meeting and discuss how I could translate my strong analytical skills, knowledge of statistical analysis, and proficiency in data visualization and reporting tools into a valuable contribution to [Company].
Writing Your Data Analyst Cover Letter: What’s Next?
Before sending your application to prospective employers, ensure you have what it takes to get hired with our course, Starting a Career in Data Science: Project Portfolio, Resume, and Interview Process . Once you've included all the essential information, pair your cover letter with your resume and confidently submit your application.
Advance Your Data Analyst Career
Creating a data analyst cover letter is just a fraction of what you’ll be expected to present to your prospective employer. They’ll be eager to discuss your hands-on experience, verifiable certificates, and career goals. Since the data analytics market is booming—jobs in the field are expected to rise by 15% in the next decade—it’s essential to stay ahead of the curve by constantly improving your skills.
The 365 Data Analyst Career Track can help you gain valuable knowledge and stand out, with industry experts sharing their experience and know-how on trending topics. You can learn at your own pace and earn a certificate to showcase your knowledge in your resume.
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Marta is a former Senior Copywriter at 365 Data Science. Digging into her own experience of transitioning into a new field and all the uncertainty that initially goes with it, she creates informative and fun to read content that helps our readers expand their career options in data science and achieve the goals they have set for themselves.
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Entry level data entry analyst cover letters.
Approved by real hiring managers, these Entry Level Data Entry Analyst cover letters have been proven to get people hired in 2023. A hiring manager explains why.
Table of contents
- Entry Level Data Entry Analyst
- Junior Data Scientist
- Alternative introductions for your cover letter
- Entry Level Data Entry Analyst resume examples
Entry Level Data Entry Analyst Cover Letter Example
Why this cover letter works in 2023, efficient data input method.
Highlighting a specific accomplishment, like creating a more efficient data input method, demonstrates the candidate's ability to identify and solve problems. This shows potential employers that they can contribute to the company's success.
Collaboration with Development Team
Discussing collaboration with another team shows that the candidate can work well with others and is willing to go above and beyond their job description. Employers value team players who can contribute to a positive work environment.
Excitement for the Role
Expressing genuine excitement for the position helps to show that the candidate is truly interested in the opportunity and is not merely applying to any job they come across. This can make the candidate stand out among other applicants.
Ending the cover letter with a polite and professional closing, like thanking the reader for their time, leaves a positive impression and demonstrates the candidate's appreciation for the opportunity to apply.
Connect Personal Values to Company's Mission
What you've done here is impressive. By linking your personal inspiration to IBM's commitment to innovation, you've shown a deep understanding and alignment with the company's values. This not only makes your motivation for applying more credible, but it also indicates that you're likely to be a great cultural fit.
Make Your Achievements Quantifiable
By quantifying your success in the project, you've provided clear evidence of the impact of your work. It's not just about stating that you improved something; it's about showing how much you improved it. This gives the recruiter a real sense of your potential value to the company.
Show Understanding of Role Importance
You've done a great job highlighting the significant role of data entry and timely insights. This shows your understanding of the job beyond the technical requirements, emphasizing how these tasks contribute to the overall success of a business.
Junior Data Scientist Cover Letter Example
Highlight your excitement for the company's impact.
Enthusiasm is contagious! By expressing your excitement about Amazon's significant role in e-commerce and data science, you're showing that you're not just looking for any job - you're keen to be part of their specific mission. This adds a sense of authenticity to your application.
Illustrate Your Expertise Through Past Achievements
Well done on showcasing your relevant skills through a specific project. You've managed to illustrate your competence in data science while also highlighting the tangible outcomes your work has produced. This makes your expertise real and relatable to the company.
Demonstrate Breadth of Experience
By mentioning your experiences with data analysis, machine learning, and predictive modeling, you're showing that you have a broad skillset. This not only makes you more versatile as a candidate, but also suggests that you can bring fresh insights and ideas to the table.
If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.
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Entry Level Data Analyst Cover Letter Example
Cover Letter Examples
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Start your Entry Level Data Analyst cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and express your interest in the Data Analyst position. Mention where you found the job posting and why you are interested in the role. For example, "Dear [Hiring Manager's Name], I am excited to apply for the Entry Level Data Analyst position I found on [Job Board]. As a recent graduate in [Your Major] with a strong foundation in data analysis, I am eager to bring my skills to [Company Name]." This approach is professional, shows you've done your research, and immediately communicates your enthusiasm for the role.
The best way for Entry Level Data Analysts to end a cover letter is by expressing enthusiasm for the potential opportunity, summarizing their qualifications, and indicating a desire for further discussion. For example, "I am excited about the prospect of bringing my unique blend of skills to your team, and I am confident that I can contribute significantly to your data analysis projects. I look forward to the possibility of discussing my application with you further." This ending is effective as it reiterates your interest in the role, highlights your confidence in your abilities, and opens the door for future communication. Remember to end with a professional closing such as "Sincerely" or "Best regards," followed by your name.
Entry Level Data Analysts should include the following in their cover letter: 1. Introduction: Start with a brief introduction about yourself and your interest in the data analyst role. Mention where you found the job posting and why you are interested in the role. 2. Education and Skills: Highlight your educational background, especially if you have a degree in a relevant field like statistics, mathematics, or computer science. Also, mention any relevant coursework or projects. Discuss your technical skills, such as proficiency in SQL, Python, R, Excel, or other data analysis tools. 3. Experience: Even if you're an entry-level applicant, you can still highlight relevant experiences. This could be internships, academic projects, or even relevant tasks in non-data roles. For example, if you've done any data collection, data cleaning, data visualization, or statistical analysis, be sure to mention it. 4. Problem-solving and Analytical Skills: Data analysis is all about problem-solving. Give examples of how you've used analytical thinking to solve problems in the past. This could be in the context of an academic project, an internship, or any other experience. 5. Passion for Data: Show your passion for data analysis. This could be through mentioning relevant books you've read, meetups you've attended, or how you enjoy puzzling through complex data-related problems. 6. Company Knowledge: Show that you've researched the company and understand its mission and values. If possible, mention a project or initiative of the company that you find interesting and how you could contribute to it. 7. Conclusion: End with a strong conclusion that reiterates your interest in the role and the value you can bring to the company. Also, express your eagerness to discuss your qualifications further in an interview. Remember, your cover letter should not just repeat your resume. It should provide context and examples for your skills and experiences, and show why you're a good fit for the role and the company.
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2024 Entry Level – Data Analyst
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JOB SUMMARY: Data Analysts support the development and optimization of strategic initiatives by generating actionable insights and recommendations from internal and external data. They use business intelligence tools to mine complex data, identify historic trends, and visualize large datasets. Data Analysts also play a critical role in data governance, helping to create and maintain data standards and quality. This position is part of the Textron Aviation Parts and Distribution Data & Analytics team, providing support and guidance to operations professionals in the aftermarket parts and distribution department. The primary focus is on creating tools and reports to support operational business processes and generate strategic recommendations for functional leaders within the department. Collaboration and cross-functional support are emphasized in this role.
JOB RESPONSIBILITIES: – Develop and maintain data reports measuring daily business activities using Power BI, Alteryx, or similar tools with query languages and formula libraries such as SQL and DAX. – Serve as an internal consultant to business leaders by conducting regular and ad-hoc analyses to convert data into strategic assets. – Develop technical and process-based solutions to address business needs. – Work to improve data quality by assisting data governance efforts in creating and maintaining data quality standards. – Develop best practices and document proven solutions. – Interface with other data professionals throughout the organization to embrace cross-functional growth.
QUALIFICATIONS: – Strong written and verbal communication skills. – Experience with Microsoft Office, including Excel and PowerPoint. – Practical application experience with one or more analytics packages such as SAS, R, SQL, Python (and associated libraries), or similar. – Experience with data visualization tools such as Power BI, Tableau, or similar tools. – Experience working with relational databases and developing complex data sets. – Ability to identify relevant metrics and explain technical information to a broad audience. – Desire and ability to learn and leverage new software, tools, and processes in a self-learning environment.
Note: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this role.
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Data Analyst Cover Letter: 2023 Sample and Guide
Write a winning cover letter to help you get those data analyst job interviews.
Your cover letter serves as your introduction to a potential employer, and an invitation to look at your CV. While not all job ads will ask for a cover letter, for those that do, a well-written cover letter could mean the difference between a hiring manager reading on and considering you for an interview or moving on to the next candidate. For a role you’re passionate about, it’s worth the extra effort, even if a letter isn’t explicitly asked for.
If you’re looking for your first job as a data analyst, whether you’re just out of school or switching careers, you may be wondering what to include in your cover letter. Even if you don’t have previous experience in a data analyst role, you are still likely to bring transferable skills that can benefit you (and your employer) in your work as a data analyst.
In this article, we'll walk through a sample cover letter for an entry-level data analyst job, then go step by step through what you should include in each paragraph of your own cover letter. We’ll wrap up with some tips and best practices to make your cover letter stand out.
Entry-level data analyst cover letter sample
Before we get into the specifics of what to include in your cover letter, it may be helpful to look at an example. Feel free to use this sample cover letter as a template to customise your own version.
Left hand side:
[Hiring manager’s name]
[Company phone number]
[Hiring manager email]
Right hand side:
[Your phone number]
[Your email address]
Dear Ms./Mr. [Manager’s name] ,
My name is Cindy Liu, and I’m a tech-savvy manager looking to flex my talents to identify new growth strategies for Corelight as a Junior Data Analyst. I’ve always been fascinated by numbers, and working in data analytics has been a long-term goal of mine. My career in the restaurant business has taught me to think strategically about problems and identify solutions. I believe this experience has prepared me for Corelight’s Junior Data Analyst role.
Your job posting mentioned that you’re looking for an analyst with experience in SQL, proficiency in a statistical programming language, and strong time management skills. During my previous role as a restaurant manager, I had to multitask to balance the needs of the company (revenue) and the customer (service and quality standard). I’ve also been pursuing my passion for data, both at work and in my spare time. Over the past year, I’ve been able to achieve the following:
Automated repetitive restaurant payroll and accounting tasks with Python, freeing up three hours per week
Completed a case study using point-of-sales data from the restaurant to optimise our menu and pricing, leading to a revenue increase of 10 per cent
Completed the Google Data Analytics Professional Certificate, which included extensive coursework in both SQL and R programming.
I’m thrilled at the opportunity to use these experiences to fuel data-driven decisions at Corelight, and I’m keen to continue developing my skill set on the job. I am available for a Zoom call or in-person meeting to discuss how I can help Corelight with improving market product performance through data.
Thank you for your consideration,
Cindy Liu, Data Analyst
What to include in a data analyst cover letter
Now that you’ve seen an example of what a data analyst cover letter might look like, let’s take a closer look at what to include in your own cover letter. Cover letters should typically fit on a single page and include three key paragraphs.
TIP: Complement your CV with additional information.
Resist the temptation to rehash the same bullet list of accomplishments. Instead, use this as an opportunity to highlight what the reader should look for in your CV. If your CV lists Python as a skill, your cover letter is your chance to tell a story about how you’ve applied it to solve a problem.
First paragraph: Introduce yourself
Begin your letter by addressing the hiring manager by name if you have that information. If not, use ‘Hiring Manager’. Your first paragraph is your opportunity to introduce yourself and introduce the value you can bring to the company. In this paragraph, be sure to state clearly:
Who you are
What position you’re applying for
What company you’re applying to
Why you’re a great fit for this specific role
This is also an excellent place to point out your enthusiasm for the company, highlight a mutual connection you have, express your passion for data, and explain why you’re interested in a career change.
TIP: Focus on the positive.
Don’t apologise for your lack of job experience. Highlight the skills and talents you do have, and express your enthusiasm for learning and growing.
Second paragraph: Relevant skills and achievements
The second paragraph is typically the most important part of your letter. This is where you connect the requirements from the job description to your skill set and unique experiences.
Take a look at the job listing and pick out three to four skills or requirements that you feel you can best highlight. Think about a specific achievement or experience that demonstrates each skill. These could be qualifications or achievements from a previous job, even if you think it’s unrelated to data analysis.
For example, strong communication skills are often required for data analysts, who are tasked with presenting their findings to management and stakeholders. If you’ve given presentations as part of a university class or in a previous role, call out this experience. How many people attended? What were the results of the presentation?
Back up each achievement with data or metrics, when possible.
TIP: Include keywords from the job listing.
Using the exact phrasing of skills and qualifications from the job description can help applicant tracking systems identify your application as a good match. Use both long form and acronym versions where appropriate, for example Structured Query Language and SQL.
Third paragraph: Wrap up and call to action
The final paragraph of your cover letter should summarise why you’re the best fit for the job. More importantly, it should include a call to action. Express that you’d like to discuss the role further. Offer some availability for an interview. Ask about next steps.
The idea here is to get the hiring manager thinking about the next step in the hiring process with you as a part of it.
Data analytics requires attention to detail, a skill you’ll want to demonstrate in your cover letter. It’s also a good idea to verify whether your cover letter should be sent as an attachment, pasted into the body of an email, or uploaded to a website. Some companies have specific requirements for subject line formatting and attachment naming conventions—check before you send.
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This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.
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